How to Create Adobe PDF Files for Print and Press

Adobe Acrobat® How to at work ®

Create Adobe PDF Files Create PDF files for online publishing for Print and Press Create PDF files for printing Create PDF files for press Create PDF files for presentation Create PDF files from paper documents Create PDF forms Collaborate with PDF

Adobe Systems Incorporated 345 Park Avenue, San Jose, CA 95110-2704 USA Adobe Systems Pty. Ltd. Level 5, 18-20 Orion Road, Lane Cove, NSW 2066, Australia Adobe Systems Europe Limited Adobe House, Mid New Cultins, Edinburgh EH11 4DU, Scotland, United Kingdom Adobe Systems Co., Ltd. Yebisu Garden Place Tower, 4-20-3 Ebisu, Shibuya-ku, Tokyo 150-6017 Japan World Wide Web www.adobe.com How toCreateAdobePDFFilesforPrintandPress

Adobe Acrobat® How to at work ®

Creating high-quality PDF ﬁles with Adobe® Acrobat® for print and press

• Laser Printers For Print • Digital Color Copiers • Inkjet Printers • Large Format Printers

Step 1 Step 2

Create your document Set up your system Create a PostScript® Use Acrobat • Digital Printing in your favorite for proper PDF file from your Distiller® to convert For Press application. generation. document. your PostScript file • Imagesetter Output • Computer to Plate to a PDF file.

For Online • Download from the Internet Viewing • Electronic Document • Distribution • Onscreen Viewing

Increasingly, customers and service providers are using Adobe Acrobat software and the Adobe Portable Document Format (PDF) to streamline the For Publishing printing process. PDF is quickly setting the standard for consistency and on CD or Server • Technical Documentation reliability in all stages of the prepress and print production workflow. This • CD-ROM Presentation translates into real benefits, including better communication, fewer delays, • Business Presentation and lower production costs. How to Create Adobe PDF Files for Print and Press Table of Contents

Introduction ...... 4 Step 1 - Setup ...... 5 Software and setup for Windows® 95 and Windows 98...... 6 Software and setup for Macintosh ...... 8 Step 2 - Creating PDF files ...... 11 Adobe FrameMaker® 5.5 or later ...... 12 Adobe Illustrator® 8.0 or later...... 16 Adobe InDesign®...... 19 Adobe PageMaker® Plus...... 23 Macromedia FreeHand 8 or later ...... 27 QuarkXPress 3.32 (Macintosh only) ...... 30 QuarkXPress 4.0 or later...... 32 Step 3 - Streamline your review and markup...... 37 Annotating PDF documents ...... 38 Marking up PDF documents...... 39 Appendix A - Other workflow considerations ...... 41 Working with Encapsulated PostScript® (EPS) files ...... 42 Working with Desktop Color Separation (DCS) files ...... 42 Working with multi-toned EPS files ...... 43 Working with vector graphics ...... 43 Bleeds...... 43 Trappings ...... 43 Open Prepress Interface (OPI) ...... 43 Naming PostScript files...... 43 Appendix B - Extending Adobe Acrobat ...... 45 Acrobat plug-ins for print publishing ...... 46 Tools that support PDF...... 49 Conclusion ...... 50 ® ® ® This book was created using Adobe Illustrator, Adobe PageMaker, Adobe Photoshop, and Glossary ...... 51 font software from the Adobe Type Library. Adobe, the Adobe logo, AdobePS, Adobe Type Manager, Acrobat, Acrobat Exchange, ATM, Distiller, PostScript Extreme, FrameMaker, Illustrator, InDesign, PageMaker, Photoshop, PostScript, and PostScript 3 are trademarks of Adobe Systems Incorporated. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Apple, Macintosh, and TrueType are trademarks of Apple Computer, Inc., registered in the United States and other countries. UNIX is a registered trademark of the Open Group. All other trademarks are the property of their respective owners. ©1999 Adobe Systems Incorporated. All rights reserved. Printed in the USA. BC1484 8/99 Introduction ␣

Welcome to Adobe’s How to Create PDF offers many benefits: using the Macintosh and Windows Adobe PDF Files for Print and Press versions of Adobe FrameMaker 5.5, • book, a step-by-step guide that covers PDF files are small and self-contained. Adobe Illustrator 8.0, Adobe InDesign, the basics of creating Adobe Portable • Fonts, images, and graphics are Adobe PageMaker Plus, Macromedia Step 1 Document Format (PDF) files for embedded within a PDF document, FreeHand 8, and QuarkXPress 3.32 prepress and print workflows. This streamlining electronic transmission (Macintosh only) and 4.0 or later. book tells you how you can use and preflighting. • Create print- and press-optimized Setup Adobe Acrobat 4.0 software to easily convert any document created in • PDF files are independent of the PDF files using Adobe Acrobat 4.0 Read this first software. your favorite page-layout or illustra- platform, operating system, and authoring application and are view- tion application to a PDF file and • Streamline internal and external able onscreen in Macintosh, Windows, then distribute that file to a prepress review by allowing reviewers to make Before you start, read this Software and setup for Windows 95 and Windows 98 and UNIX® environments. provider or service bureau for high- extensive remarks directly on PDF section. What you will need quality publishing. Also, with the new comps. Editors and clients can add • One consistent, predictable, reliable This section describes the basics annotation features in Acrobat 4.0 sticky notes, stamps, and handwritten Setting up Acrobat 4.0 format can be used for all documents. of setting up your computing software, you can streamline the comments, and they can use high- environment to create PDF files Setting up AdobePS™ printer driver internal and external review processes • PDF files are ideal for archival and light, strikethrough, and underline by allowing reviewers and clients to retrieval. tools to mark up text. for high-quality output. To create Setting your AdobePS driver options a PDF file that contains the right make extensive remarks directly on Setting your Acrobat Distiller options When producing PDF files, you can In addition to these steps, you’ll find information for high-quality your PDF comps. choose to create either pre-separated more information on advanced printing to composite digital Software and setup for Macintosh or composite PDFs. Working with techniques and specific workflow Benefits of PDF devices and imagesetters or What you will need composite PDF files gives you advan- issues in the appendixes. Even if One of the greatest challenges facing platesetters, you will need to do tages over pre-separated files, includ- you’ve used Adobe Acrobat software Setting up Acrobat 4.0 anyone in professional publishing the following: ing the ability to soft proof or view before, we recommend you start at today is the complexity of the print- Setting up AdobePS™ printer driver the file and make simple last-minute Step 1, “Setup,” before beginning any 1. Set up your AdobePS printer ing workflow itself. Between the time changes to text and graphics prior to of the other steps. driver. Setting your Acrobat Distiller options you create a document and send it off final output. In addition, a reduced 2. Choose specific options for the to your print shop, there are a num- file size makes file transfer over a creation of PostScript language ber of steps that take place before network much faster. your work actually gets printed. files within the originating application. Introducing PDF to your workflow About this book can streamline your printing process. In How to Create Adobe PDF Files for 3. Create quality PostScript Based on the PostScript imaging Print and Press, you’ll find the basic language files and automatically model, PDF is a flexible, cross-platform, procedures and techniques you need convert them into print- or press- cross-application file format that to create PDF files for high-quality optimized PDF files. accurately displays and preserves fonts, output, including how to: page layouts, and other graphical • Set up your printing environment elements in a document. PDF offers to create high-quality PDF files. unique benefits for both document creators and professional print produc- • Create a clean PostScript file from ers throughout the entire workflow. any application, with specific instructions on how to create a PDF file

4 Software & Setup Software & Setup For Windows 95 and Windows 98 For Windows 95 and Windows 98

What you will need 3. Click the AcroDist icon, click Properties, file (ADIST4.PPD) associated with To specify the Acrobat Distiller you should refer to the instructions for CD-ROM, or to send to a client as a This book assumes that you already and then click the Version tab. the driver. printer as the default printer: creating PDF files with InDesign. publishing proof. have the most current versions of Make sure the version is 4.0 or later. Note: If you do not have AdobePS 4.2.4 1. Choose Start > Settings > Printers. • The PressOptimized job options Adobe printer driver software installed Setting your Acrobat Distiller installed, you can download it from are suggested for PDF files that will on your system. If you do not have options Setting up AdobePS printer driver Adobe’s Web site as described earlier. Acrobat Distiller should be displayed be printed as high-quality final the most current versions, follow in your list of printers. Acrobat Distiller converts PostScript The AdobePS driver version 4.2.4 output to an imagesetter or these steps to download the software: 4. Click Details. Make sure that the files to PDF files. You do not need to works on any printer that is equipped 2. platesetter, for example. port name displayed in the Print to Click the Acrobat Distiller printer manually launch Distiller when 1. Go to www.adobe.com. with Adobe PostScript Level 2 or icon, and then choose File > Set as the Following Port pop-up menu is converting documents. However, you To set Distiller defaults: Adobe PostScript 3™ printing tech- Default. 2. Select Free Plug-ins & Updates. the path name for the PDF Output do need to launch Distiller before you nology. To find out which driver you 1. Launch Acrobat Distiller. folder within the Acrobat 4.0 folder. Note: Adobe InDesign for Windows generate PDF files to set default options. 3. For AdobePS drivers, select Printer have installed on your system: (This folder is created when you uses AdobePS driver 4.3. This driver is Three default settings are available: 2. Click the Job Options pop-up Drivers. 1. Choose Start > Settings > Printers. install Acrobat 4. Acrobat Distiller included with InDesign. Creating PDF • The ScreenOptimized job options menu, and then select the appropriate automatically places PDF files here Note: At the time of this publication, 2. Right-click the Acrobat Distiller files with AdobePS driver 4.3 is slightly are recommended for files that will be option (PressOptimized, PrintOptimized, after distilling documents.) different than creating PDF files with or ScreenOptimized). AdobePS driver 4.2.4 is the most printer icon, and then select Proper- displayed on the World Wide Web or current driver for Windows 95 and AdobePS Driver 4.2.4. These differences ties. (The Acrobat Distiller printer is an intranet. 3. Setting your AdobePS driver are explained in detail in the InDesign Quit Acrobat Distiller. Windows 98. installed when you install Acrobat 4.) options for Windows 95 and Windows 98 • The PrintOptimized job options Acrobat Distiller will retain the default Setting up Acrobat 4.0 3. Click Paper, and then click About. If you want, you can specify the section. If you install AdobePS driver are recommended for PDF files that settings until you change them. 1. Install Acrobat 4.0 or later on your The printer driver should read Acrobat Distiller printer as the 4.3 and want to create PDF files from are intended for desktop printers, computer. “AdobePS 4.2.4.” default printer, or you can choose this documents created with any of the digital copiers, publishing on a printer within any application when other applications covered in this book, 2. Open the Acrobat 4.0 > Distiller The About dialog box will also you want to create a PDF file. folder on your hard disk. mention the exact name of the driver file (ADOBEPS4.DRV) and the PPD

Note: You cannot modify the three predefined sets of Distiller job options. However, you can create new sets based on the default sets, or you can define and save custom sets of options and use them at any time. Before creating a PDF file to send to The printer driver should read a commercial printer or a service AdobePS Version 4.2.4 bureau, check with the provider to find out what the output resolution Click on the Job Options pop-up and other settings should be, or ask menu and choose PrintOptimized them to provide a .joboptions file containing their recommended settings. Make sure the file or PressOptmized, depending on version is 4.0 or later how your PDF files will be used You may need to customize the job options for a particular provider and then provide them with a .joboptions file of your own.

6 7 Software & Setup Software & Setup For Macintosh For Macintosh

What you will need Note: Adobe InDesign for Macintosh 4. Close the Acrobat Distiller 4.0 Info PostScript file, the PDFPlugin is used • The PressOptimized job options launched and generates a PDF file This book assumes that you already uses AdobePS driver 8.6. This driver is dialog box. to automatically launch Acrobat are suggested for PDF files that will from a PostScript file. After that, have the most current versions of included with InDesign. Creating PDF Distiller and generate a PDF file. be printed as high-quality final output Acrobat is launched and the PDF file Adobe printer driver software installed files with AdobePS driver 8.6 is slightly Setting up AdobePS printer driver to an imagesetter or platesetter, for is opened. on your system. different than creating PDF files with Before you begin converting docu- Setting your Acrobat Distiller example. Make sure that your computer has AdobePS Driver 8.5.1. These differences ments into PDF files, you must first options Note: At the time of this publication, To set Distiller defaults: sufficient RAM to run these applica- are explained in detail in the InDesign select the AdobePS printer driver in Acrobat Distiller converts PostScript AdobePS driver 8.5.1 was the most tions. If there’s not enough memory, for Macintosh section. If you install the Chooser. files to PDF files. You do not need to 1. Launch Acrobat Distiller. current driver for the Macintosh Distiller may not launch. Similarly, if AdobePS driver 8.6 and want to create manually launch Distiller when To choose the AdobePS printer driver: there’s enough memory to run operating system. PDF files of documents you produce converting documents. However, you 2. Click the Job Options pop-up Distiller, a PDF file will be created, with any of the other applications 1. do need to launch Distiller before you menu, and then select the appropriate If you have a Chooser icon called Open the Chooser (Apple menu > but if there’s not enough memory covered in this book, you should refer Chooser) and click the AdobePS generate PDF files to set default options. option (PressOptimized,PrintOptimized, AdobePS, find out which driver remaining to launch Acrobat, the to the instructions for generating PDF Three default settings are available: or ScreenOptimized). version you have installed on your driver icon. PDF file will not be opened. system. To identify the driver version: files with InDesign. 3. 2. Choose a PostScript printer from • The ScreenOptimized job options Quit Acrobat Distiller. 1. Open the Extensions folder within 3. Close the AdobePS Info dialog box. the list of printers available under are recommended for files that will be Acrobat Distiller will retain the your System folder. Select a PostScript Printer. displayed on the World Wide Web or default settings until you change them. Setting up Acrobat 4.0 on an intranet. 2. Click once on the AdobePS 1. Install Acrobat 4.0 or later on your 2. Close the Chooser window. The Acrobat application requires Chooser extension, and then choose • The PrintOptimized job options computer. Note: This book assumes that the 17 MB of RAM; Acrobat Distiller File > Get Info. are recommended for PDF files requires 12 MB. The instructions in PDFPlugin file is in the Printer 2. Open the Acrobat 4.0 > Distiller that are intended for desktop print- Step 2 of this book explain how to If the version is not 8.5.1, install the Descriptions folder within your folder on your hard disk. ers, digital copiers, publishing on a automatically generate PDF files from AdobePS printer driver version 8.5.1 System > Extensions folder. (The CD-ROM, or to send to a client as a within several applications. In these or later on your system. (The AdobePS 3. Click the Acrobat Distiller 4.0 icon, PDFPlugin file is placed within the publishing proof. instances, Distiller is automatically 8.5.1 printer driver is included on the and then choose File > Get Info. Printer Descriptions folder when you install Acrobat 4.0.) When you create a Acrobat 4 CD.) Make sure the version is 4.0 or later. Note: You cannot modify the three predefined sets of Distiller job options. However, you can create new sets based on the default sets, or you can define and save custom sets of options and use them at any time. Before creating a PDF file to send to a commercial printer or a service bureau, check with the provider to find out what the output resolution and other settings should be, or ask them to provide a .joboptions file Click the Job Options pop-up menu containing their recommended settings. and choose PrintOptimized or You may need to customize the job PressOptmized, depending on how options for a particular provider and your PDF files will be used then provide them with a .joboptions Make sure the version is 8.5.1 Make sure the version is 4.0 or later file of your own.

8 9 Step 2 Creating PDF ﬁles

Before you start, read this Creating PDF files with the following applications section. Adobe FrameMaker 5.5 or later This section describes the basic Adobe Illustrator 8.0 techniques you will follow to generate PostScript files and Adobe InDesign convert them into PDF files. Adobe PageMaker Plus Specifying the correct output Macromedia FreeHand 8 settings is an important step because the content in the QuarkXPress 3.32 (Mac only) PostScript files you generate QuarkXPress 4.0 or later determines the data that appears in your PDF file. For example, if you forget to include a graphic in your PostScript file, it will not appear in your PDF file. In this section of How to Create Adobe PDF Files for Print and Press, you will find basic step-by-step instructions on how to create a PDF file designed for a composite PDF workflow. For more advanced techniques, such as trapping and OPI, see Appendix A. Before you begin, make sure you have installed Acrobat 4.0. You may also want to set up your Acrobat Distiller functions before creating a PostScript file from your application. To do so, see Step 1 in this book. Adobe FrameMaker 5.5 or later Adobe FrameMaker 5.5 or later For Windows 95 and Windows 98 For Windows 95 and Windows 98

Creating PDF files This feature creates files that are When you click Print, a PostScript file 4. In the Print dialog box, deselect CD-ROM, or to a client as a publish- one remaining in the Print list, click You can generate PDF files from prepared for online use. If you are is generated. Acrobat Distiller then Last Sheet first. ing proof; select PressOptimized for Print. After you’ve created PostScript individual FrameMaker documents interested in this capability, refer to the automatically launches, converts the PDF files that will be printed as high- files for the individual book files, use 5. Select Print Only To File. as well as from FrameMaker books. FrameMaker manual or online help. PostScript file into a PDF file, and quality final output to, for example, Acrobat Distiller to convert them into When you generate a PDF version of quits. (The PDF file is placed in the If you want, you can specify a differ- an imagesetter or platesetter. PDF files. 4. Check to see if the printer listed in a book, you can create either a single PDF Output folder within the ent path and file name for the the Printer is Acrobat Distiller. 3. Select Open from the file menu and Note: Because this book focuses on PDF file for the entire book or separate Acrobat 4.0 folder; the PostScript file PostScript (.ps) file that’s created. open the PostScript file you saved earlier. creating print-ready PDF files, it does PDF files for each document in the book. If not, click Setup. In the Print Setup is deleted. Distiller automatically names 6. Click Print. not describe the Generate Acrobat dialog box, select the Acrobat Distiller the file by adding a “.pdf” extension 4. In the Specify PDF File Name To create a PDF file from a Data feature of FrameMaker. This to the original file name.) Finally, the dialog box, choose a storage folder printer choice. Click OK to return to A PostScript file is generated in the feature creates files that are prepared FrameMaker document: PDF file is opened in Acrobat. the Print dialog box. location specified in the Print dialog and assign a name to the PDF file; for online use. If you are interested in 1. Open your document in box. At this point, you must use then click Save. 5. Click Print. To create a single PDF file from a this capability, refer to the FrameMaker FrameMaker. Acrobat Distiller to convert the FrameMaker book: If you want to create a separate PDF User Guide or online help. Note: You do not need to select the PostScript file to a PDF file. To do so: file for each file in a FrameMaker 2. Choose File > Print. 1. Open the book (book) file. When Print Only To File option in the Print book, you must use the arrow keys in the book list appears, choose File > Print. 1. Launch Acrobat Distiller. 3. In the Print dialog box, deselect dialog box. If you select this option, a the Print Files In Book dialog box to PostScript file is generated in the Last Sheet First. 2. Choose File > Print. 2. From the Job Options pop-up generate PostScript files one file at a specified location, but the file is not menu, select PrintOptimized if you Note: Because this book focuses on time. Move the files you don’t want to automatically converted into a 3. In the Print File In Book dialog intend to send the PDF file to a creating print-ready PDF files, it does print to the Don’t Print list. When the PDF file. box, click Print. desktop printer, a digital copier, a not describe the Generate Acrobat file you want to convert is the only Data feature of FrameMaker.

Deselect Last Sheet First

To create a PDF ﬁle for a single book ﬁle, isolate it in the Print list, and then click Print. Check to see if the Printer listed is Acrobat Distiller

12 13 Adobe FrameMaker 5.5 or later Adobe FrameMaker 5.5 or later For Macintosh For Macintosh

Creating PDF files When you select a Page Setup option should see Acrobat PDF. At the top • For PostScript Level, select the level • Select 2400 dpi if you want to When you click Save, a PostScript file You can generate PDF files from from the pop-up menu at the top of right, you should see Destination: File. that is appropriate for your PDF file. produce a press-optimized PDF file is generated. Acrobat Distiller then individual FrameMaker documents the Page Setup dialog box, the that will be output on a printing automatically launches, converts the 6. Select FrameMaker 5.5 from the • For Data Format, select Binary. as well as from FrameMaker books. controls displayed in the rest of the press or plotter. (Distiller’s PostScript file into a PDF file, deletes pop-up menu. Deselect Last Sheet First. When you create a PDF version of a dialog box change. • For Font Inclusion, select All. PressOptimized job option also uses a the PostScript file, and then quits. book, you can create either a single Note: Because this book focuses on resolution of 2400 dpi.) (Distiller automatically names the 3. Select PostScript Options from the Note: It is important to include all PDF file for the entire book or creating print-ready PDF files, it does PDF file by adding a “.pdf” extension pop-up menu. fonts in your PostScript file. This will 9. Select other options from the pop- separate PDF files for each document not describe the Generate Acrobat to the PostScript file name and then help avoid missing fonts if you send up menu to display different catego- in the book. 4. Deselect each option in the Data feature of FrameMaker. This places the PDF file in the same folder your files to a service bureau. ries and make choices. When you PostScript Options dialog box, and feature creates files that are prepared as the PostScript file.) Finally, the To create a PDF file from a have selected all of your settings, click then click OK. for online use. If you are interested in 8. PDF file is opened in Acrobat. FrameMaker document or book: Select Printer Specific Options, Save Settings, and then click Distill. this capability, refer to the FrameMaker and then select a resolution: It is extremely important to make the 1. Open your document in manual or online help. Your settings will be retained until right choices in this dialog box. • FrameMaker. Select 1200 dpi if you want to you save them again. Smoothing text or substituting fonts 7. Select Save As File from the pop- produce a print-optimized PDF file 2. Choose File > Page Setup, and can make files large and unwieldy. up menu, and then select the follow- that will be output to a color printer 10. Select a location and choose a select the following options: ing options: or digital color copier. (The Distiller name for the PostScript file; then 5. Choose File > Print. PrintOptimized job option also uses click Save. • For Format, select Acrobat PDF. • For Format, select PostScript Job. At the top left of the dialog box, you a resolution of 1200 dpi.)

For Page Setup Options, For Format For, select select Page Attributes Acrobat PDF

Select PostScript In the Print dialog box, select In the Save As File dialog box, select the following options: Options from the pop- In the Print dialog box, select FrameMaker 5.5 from the • For Format, select PostScript Job up menu, and then FrameMaker 5.5 from the pop-up menu pop-up menu, and then • For PostScript Level, select the level that is appropriate deselect each option in and then deselect Last Sheet First the PostScript Options deselect Last Sheet First for your output device dialog box • For Data Format, select Binary • For Font Inclusion, select All 14 15 Adobe Illustrator 8.0 Adobe Illustrator 8.0 For Windows 95 and Windows 98 For Macintosh

Creating PDF files 6. Click OK. Creating PDF files 4. Select PostScript Options from the • For Format, select PostScript Job. 1. Open your document in Illustrator. 1. Open your document in Illustrator. pop-up menu. Deselect each option When you click OK, a PostScript • in the PostScript Options dialog box, For PostScript Level, select the level file is generated. Acrobat Distiller that is appropriate for your PDF file. 2. Choose File > Print. 2. Choose File > Page Setup, and then and then click OK to close the Page then automatically launches, con- select the following options: Setup dialog box. 3. If Acrobat Distiller is not selected verts the PostScript file into a PDF • For Data Format, select Binary. in the Name pop-up menu, select it. • From the Format For pop-up file, and quits. (The PDF file is It is extremely important to make • For Font Inclusion, select All. menu, select Acrobat PDF. 4. From the PostScript pop-up, select placed in the PDF Output folder the right choices in this dialog box. Note: It is important to include all the level that is appropriate for your within the Acrobat 4.0 folder; the When you select a Page Setup option Smoothing text or substituting fonts fonts in your PostScript file. This will PDF file. PostScript file is deleted. Distiller from the pop-up menu at the top of can make files large and unwieldy. help avoid missing fonts if you send automatically names the file by the Page Setup dialog box, the 5. 5. Choose File > Print. your files to a service bureau. Select the Force Fonts To Down- adding a “.pdf” extension to the controls displayed in the rest of the load option. original file name.) finally, the PDF dialog box change. At the top left of the dialog box, you 7. Select Printer Specific Options, file is opened in Acrobat. should see Acrobat PDF. At the top and then select a resolution: Note: It is important to include all 3. Select Page Attributes in the pop-up fonts in your PostScript file. This will right, you should see Destination: File. menu and make necessary changes to • Select 1200 dpi if you want to help avoid missing fonts if you send the Paper, Orientation, and Scale 6. Select Save As File from the pop- produce a print-optimized PDF file your files to a service bureau. controls to fit your PDF document. up menu, and then select the follow- that will be output using a color ing options: printer or digital color copier.

Select Force Fonts to Download option

Select a Page Setup option, and For Format for, select Select PostScript Options from the In the Print dialog box, then modify the corresponding Acrobat PDF pop-up menu, and then deselect each the printer selected should settings as needed option in the PostScript Options be Acrobat Distiller dialog box

16 17 Adobe Illustrator 8.0 Adobe InDesign For Macintosh For Windows 95 and Windows 98

(Distiller’s PrintOptimized job 9. Select a location and choose a Creating PDF files 3. If Acrobat Distiller is not selected To create a PDF file using the option also uses a resolution of name for the PostScript file; then You can use either of two methods to in the Name pop-up menu, select it. InDesign Export feature: 1200 dpi.) click Save. create PDF files from InDesign 4. Click on the Advanced Page Control, 1. Open your document in InDesign. documents: 1) You can generate a • Select 2400 dpi if you want to When you click Save, a PostScript file Color, Scale And Fit, Graphics, Page 2. produce a press-optimized PDF file is generated. Acrobat Distiller then PostScript file using the Print command Marks, and Trapping tabs and choose Choose File > Export. and then convert the PostScript file that will be output on a printing automatically launches, converts the the settings in each pane that are 3. Select a storage folder for your PDF press or plotter. (Distiller’s PostScript file into a PDF file, deletes into a PDF file with Acrobat Distiller; most appropriate for your PDF file. or 2) you can use the Export com- file, select Adobe PDF from the Save As PrintOptimized job option also uses the PostScript file, and then quits. Then click OK. Type pop-up menu, and then click Save. a resolution of 2400 dpi.) (Distiller automatically names the mand on the File menu to create a PDF file directly from InDesign. When you click OK, a PostScript file PDF file by adding a “.pdf” extension 4. Choose PDF Options, Compres- 8. Select other options from the pop- to the PostScript file name and places is generated. Acrobat Distiller then sion, Pages And Page Marks, and up menu to display different catego- Note: InDesign requires AdobePS printer automatically launches, converts the the PDF file in the same folder as the driver version 4.3 or later. This driver Security from the pop-up menu, and ries and make choices. When you PostScript file.) Finally, the PDF file is PostScript file into a PDF file, deletes then choose the settings that are most have selected all of your settings, click is included with InDesign. You should the PostScript file, and then quits. opened in Acrobat. install AdobePS 4.3 or later before you appropriate for your PDF file. Save Settings, and then click Distill. (Distiller automatically names the attempt to print with InDesign. PDF file by adding a “.pdf” extension 5. Click Export. Your settings will be retained until To create a PDF file using the Print to the PostScript file name and you save them again. A PDF file is created (“.pdf” is added command and Acrobat Distiller: places the PDF file in the same folder to the name of the InDesign file) and as the PostScript file.) Finally, the 1. Open your document in InDesign. placed in the same folder as the PDF file is opened in Acrobat. original document. 2. Choose File > Print.

Note: The Export feature does not use Distiller; therefore, Distiller job options will have no effect on the resulting PDF ﬁle.

Choose PDF Options, In the Print dialog box, select Save As Compression, Pages And Page File from the pop-up menu Marks, and Security, and then choose the settings that are In the Print dialog box, the printer selected appropriate for your PDF ﬁle should be Acrobat Distiller 18 19 Adobe InDesign Adobe InDesign For Macintosh For Macintosh

Creating PDF files in the Printer Descriptions folder, 4. Select PostScript Options from the • For Format, select PostScript Job. or digital color copier. (The Distiller 9. Click Save. You can use either of two methods which is within the Extensions folder in pop-up menu. Deselect each option PrintOptimized job option also uses • For PostScript Level, select the level A PostScript file is saved on the to create PDF files from InDesign your System folder. in the PostScript Options dialog box, a resolution of 1200 dpi.) that’s appropriate for your output desktop. At this point, you must use documents: 1) You can generate and then click OK to close the Page To create a PDF file using Virtual device. • Select 2400 dpi if you want to Acrobat Distiller to convert the a PostScript file using the Print Setup dialog box. Printer and Acrobat Distiller: produce a press-optimized PDF file PostScript file into a PDF file. To do so: command and then convert the • For Data Format, select Binary. It is extremely important to make the that will be output on a printing PostScript file into a PDF file with 1. 1. Open your document in InDesign. right choices in this dialog box. • For Font Inclusion, select All. press or plotter. (The Distiller Launch Acrobat Distiller. Acrobat Distiller; or 2) you can use Smoothing text or substituting fonts PressOptimized job option also uses a the Export command on the File 2. Choose File > Page Setup, and then 2. From the Job Options pop-up can make files large and unwieldy. Note: It is important to include all resolution of 2400 dpi.) menu to create a PDF file directly choose Virtual Printer from the fonts in your PostScript file. This will menu, select PrintOptimized if you Printer pop-up menu. intend to send the PDF file to a from InDesign. 5. Choose File > Print. At the top left, help avoid missing fonts if you send 8. Select other items from the pop-up you should see Virtual Printer. At the your files to a service bureau. menu to open different categories desktop printer, a digitial copier, a Note: InDesign requires AdobePS When you select a Page Setup option, CD-ROM, or to a client as a publish- top right, you should see Destination: and make choices. When you have printer driver version 8.6 or later. the corresponding items in the rest of 7. File. Select Printer Specific Options selected all of your settings, click Save ing proof; select PressOptimized for This driver is included with InDesign. the Page Setup dialog box change. from the pop-up menu: PDF files that will be printed as high- Settings, and then click Save. You should install AdobePS 8.6 or 3. 6. Select PostScript Settings from the quality final output to, for example, Select Page Attributes in the pop-up • later before you attempt to print with pop-up menu, and then select the Select 1200 dpi if you want to Your settings will be retained until an imagesetter or platesetter. menu and make necessary changes to produce a print-optimized PDF file InDesign. When you install AdobePS fit your document. following options: you save them again. 8.6, the Virtual Printer PPD is placed that will be output on a color printer

Select a Page Setup option, and In the Save As File dialog box, select the following options: then modify the corresponding Select items from the pop-up menu to open • For Format, select PostScript Job different categories and make choices settings as needed • For PostScript Level, select the level that is appropriate for your output device • For Data Format, select Binary • For Font Inclusion, select All 20 21 Adobe InDesign 1.0 Adobe PageMaker Plus For Macintosh For Windows 95 and Windows 98

3. Choose Open from the File menu 4. In the Export PDF dialog box, Creating PDF files To create a PDF file using the Print • Select 1200 dpi if you want to and open the PostScript file you saved choose PDF Options, Compression, You can use either of two methods command and Acrobat Distiller: produce a print-optimized PDF file earlier. Pages And Page Marks, and Security to create PDF files from PageMaker that will be output using a color 1. Open your document in PageMaker from the pop-up menu, and then documents: 1) You can generate printer or a digital color copier. (The 4. In the Specify PDF File Name Plus. choose the settings that are most a PostScript file using the Print Distiller PrintOptimized job option dialog box, choose a storage folder appropriate for your PDF file. command and then convert the 2. Choose File > Document Setup, also uses a resolution of 1200 dpi.) and assign a name to the PDF file; PostScript file into a PDF file with then click Save. 5. Click Export. select Acrobat Distiller from the • Select 2400 dpi if you want to Acrobat Distiller; or 2) you can use Compose To Printer pop-up menu, produce a press-optimized PDF file the Export > Adobe PDF command To create a PDF file using the A PDF file is saved in the folder you and then click OK. that will be output on a printing InDesign Export feature: chose in Step 3. on the File menu (this method also press or plotter. (The Distiller uses Acrobat Distiller). 3. Choose File > Print. If you receive 1. Open your document in InDesign. Note: The Export feature does not use an error message (for example, PrintOptimized job option also uses Distiller; therefore, Distiller job options Note: Before you create a PDF file “Cannot find ADCMYK4.PPD”), a resolution of 2400 dpi.) 2. Choose File > Export. from a PageMaker document you will have no effect on the resulting ignore it. 6. Select Options. 3. PDF file. should copy the Acrobat Distiller Select a storage folder for your Check to see if the printer is Acrobat PDF file, select Adobe PDF from the printer description (located in the 7. From the Send Image Data pop-up Xtras folder within the Distiller Distiller. If it is not, select Acrobat menu, choose Normal. Formats pop-up menu, and then Distiller from the Printer pop-up click Save. folder) into a folder named Ppd4 within your PageMaker folder. menu. 8. From the Data Encoding pop-up menu, choose Send Binary Image Data. The complete path within your 4. For PPD, select the Acrobat Dis- PageMaker folder is: tiller PPD 3010.106. 9. From the Download Fonts pop-up ...\Pm65\Rsrc\Usenglish\Ppd4. menu, choose PostScript and TrueType. 5. Select Features, and then select a resolution:

In the Print Document dialog In the Print Options dialog box, box, select the Acrobat Distiller select PostScript and TrueType in 3010.106 PPD the Download Fonts pop-up menu

Choose PDF Options, Compression, Pages And Page Marks, and Security, and then choose the settings that are appropriate for your PDF ﬁle

22 23 Adobe PageMaker Plus Adobe PageMaker Plus For Windows 95 and Windows 98 For Macintosh

10 . Click Print. 2. Choose File > Export > Adobe PDF. 8. Specify a name for your file and Creating PDF files default printer. If not, open the that will be output on a printing choose a storage folder. If you want to You can use either of two methods to Chooser (Apple menu > Chooser), press or plotter. (Distiller’s When you click Print, a PostScript file 3. In the General panel of the Export view your PDF file after it’s created, create PDF files from PageMaker select the AdobePS printer driver, and PrintOptimized job option also uses is generated. Acrobat Distiller then Adobe PDF dialog box, check Distill check View PDF. If you want to documents: 1) You can generate a then choose your default printer from a resolution of 2400 dpi.) automatically launches, converts the Now and choose Acrobat from the specify a base URL for the links in PostScript file using the Print com- the Select A PostScript Printer list. PostScript file into a PDF file, and Printer Style pop-up menu. 5. Select Options. your PDF file, check Base URL for mand and then convert the quits. (The PDF file is placed in the 3. For PPD, select Acrobat Distiller. 4. relative links and enter a URL in the PostScript file into a PDF file with 6. PDF Output folder within the From the pop-up menu, choose From the Send Image Data pop-up Format & Fonts. Make sure Embed accompanying field. Acrobat Distiller; or 2) you can use 4. Select Features, and then select a menu, select Normal. Acrobat 4.0 folder; the PostScript file All Fonts is checked; choose Acrobat 4 the Export > Adobe PDF command resolution: is deleted. Distiller automatically 9. Click Save. 7. from the Compatibility pop-up menu. on the File menu (this method also From the Data Encoding pop-up names the file by adding a “.pdf” • Select 1200 dpi if you want to menu, select Send Binary Image Data. When you click Save, a temporary uses Acrobat Distiller). extension to the original file name.) 5. From the pop-up menu, choose produce a print-optimized PDF file PostScript file is created. Acrobat 8. Finally, the PDF file is opened in Miscellaneous and uncheck Override To create a PDF file using the Print that will be output using a color Deselect Use Symbol Font For Distiller automatically launches and Acrobat. command and Acrobat Distiller: Special Characters. Distiller Options. converts the PostScript file into a printer or a digital color copier. (Distiller’s PrintOptimized job 9. To create a PDF file using PageMaker’s 6. Choose other options from the PDF file, and then quits. The PDF file 1. Open your document in PageMaker Select Write PostScript To File. option also uses a resolution of 1200 Export Adobe PDF feature: is then opened in Acrobat. Plus. pop-up menu and make the appro- dpi.) If you want, you can click Save As to priate settings for your PDF file. 1. Open your document in PageMaker. 2. Choose File > Print. choose the storage folder and assign a • Select 2400 dpi if you want to file name for the PostScript (.ps) file 7. Click Export. Check to see if the printer is your produce a press-optimized PDF file that’s created.

For PPD, select Acrobat Distiller

In the Print Options dialog box, In the Export Adobe PDF dialog select PostScript and TrueType in box, click Distill Now and make sure the Download Fonts pop-up menu Acrobat is the selected Printer Style; select options from the pop-up menu Check to see if the printer is Select Features, and then In the Print Options dialog and make settings as necessary for Acrobat PDF select either 1200 dpi or box, select PostScript and your PDF ﬁle 2400 dpi resolution TrueType in the Download Fonts pop-up menu

24 25 Adobe PageMaker Plus Macromedia FreeHand 8 For Macintosh For Windows 95 and Windows 98

10. Click Save. 4. In the Specify PDF File Name 7. Click PDF Options and modify the Creating PDF files and select the Acrobat Distiller PPD automatically launches, converts the dialog box, choose a storage folder settings as necessary for your PDF Note: At the time of this publication, (Acrobat 4.0 > Distillr > Xtras > PostScript file into a PDF file, and When you click Save, a PostScript file and assign a name to the PDF file, file; then click OK. Macromedia FreeHand 8.01 was the Adist4.ppd). quits. (The PDF file is placed in the is generated. At this point, you must and then click Save. most current version. You can down- PDF Output folder within the use Acrobat Distiller to convert the 8. Click Control and modify the 5. Click Setup. In the Print Setup load the 8.01 update from Acrobat 4.0 folder; the PostScript file PostScript file into a PDF file. To do so: To create a PDF file using the PageMaker settings as necessary for your PDF dialog box, choose the appropriate size Macromedia’s Web site is deleted. Distiller automatically from the Paper Size pop-up. For wide Export Adobe PDF feature: file; then click OK. names the file by adding a “.pdf” 1. Launch Acrobat Distiller. (www.macromedia.com/support/ pages, choose Custom, and then enter 1. Open your document in PageMaker. 9. Click Export. freehand/upndown). extension to the original file name.) 2. From the Job Options pop-up the width and height of the paper in the pair of associated fields. Click OK Finally, the PDF file is opened in menu, select PrintOptimized if you 2. Choose File > Export > Adobe PDF. 10. Specify a name for your file and 1. Open your document in FreeHand. Acrobat. intend to send the PDF file to a choose a storage folder. after you’ve selected a paper size. 3. In the Workflow area, check Distill 2. Choose File > Print and select the desktop printer, a digital copier, a 11. Acrobat Distiller printer. 6. Click OK. CD-ROM, or to a client as a publish- Now and View PDF Using; then Click Save. choose a version of Acrobat from the 7. In the Print dialog box, select ing proof; select PressOptimized for When you click Save, a temporary 3. Depending on the capabilities of accompanying pop-up menu. Uniform from the Scale % pop-up PDF files that will be printed as high- PostScript file is created. Acrobat your printer, select Quality PS Level 1 menu. quality final output to, for example, 4. Select Include Downloadable Fonts Distiller automatically launches and or Quality PS Level 2 from the Print an imagesetter or platesetter. Setting pop-up. and uncheck Override Distiller’s Options. converts the PostScript file into a When you click OK, a PostScript file PDF file and then quits. The PDF file 3. Choose Open from the File menu 5. From the PageMaker Printer styles 4. Check Use PPD, and then locate is generated. Acrobat Distiller then is then opened in Acrobat. and open the PostScript file you saved pop-up menu, choose Acrobat. earlier. 6. Select the appropriate paper size and, if necessary, specify a page range.

Select Use PPD and choose the Acrobat Distiller PPD

In the Print dialog Select Quality PS Level 1 Choose a size from the Paper Size pop-up menu In the Export Adobe PDF dialog box, box, the printer or Quality PS Level 2, or choose Custom and enter width and height select Distill Now, View PDF Using, should be Acrobat whichever is appropriate values in the ﬁelds below and Include Downloadable Fonts; Distiller for your PDF ﬁle uncheck Override Distiller’s Options

26 27 Macromedia FreeHand 8 Macromedia FreeHand 8 For Macintosh For Macintosh

Creating PDF files 3. Select Page Attributes in the pop-up At the top left of the dialog box, you the Paper Size pop-up menu. For help avoid missing fonts if you send you have selected all of your settings, Note: At the time of this publication, menu, and make necessary changes to should see Acrobat PDF. At the top wide documents, you must choose your files to a service bureau. click Save Settings, and then click fit your document. If the document right, you should see Destination: File. Custom and specify a width and Distill. Macromedia FreeHand 8.01 was the 9. Select Printer Specific Options, has a custom page width, do not height in the accompanying fields. If most current version. You can down- 6. change the selection in the Paper Choose FreeHand 8 from the pop- you don’t specify a custom paper size and then select a resolution: Your settings will be retained until load the 8.01 update from up menu, and then select the follow- you save them again. pop-up menu or change the orienta- for a wide document, the resulting • Select 1200 dpi if you want to Macromedia’s Web site ing options: tion (doing so will cause your PDF PDF page is rotated 90°. Select produce a print-optimized PDF file 11. Choose a location and a name for (www.macromedia.com/support/ ° freehand/upndown). page to rotate 90 ). • For Print setting, select the level of Automatic for Orientation. that will be output to a color printer the PostScript file. PostScript that’s appropriate for your or a digital color copier. (The Distiller 4. Select PostScript Options from the 8. Select Save As File from the pop- 12. 1. Open your document in FreeHand. PDF file. PrintOptimized job option also uses Click Save. pop-up menu. Deselect each option up menu, and then select the follow- a resolution of 1200 dpi.) When you click Save, a PostScript file 2. Choose File > Page Setup, and then in the PostScript Options dialog box, • Select Use PPD, and then click the ing options: select the following options: and then click OK to close the Page • is generated. Acrobat Distiller then accompanying button and choose the • Select 2400 dpi if you want to Setup dialog box. For Format, select PostScript Job. automatically launches, converts the • From the Format For pop-up Acrobat Distiller printer description produce a press-optimized PDF file (located in the Printer Descriptions • For PostScript Level, select the level that will be output on a printing PostScript file into a PDF file, and menu, select Acrobat PDF. It is extremely important to make the quits. (The PostScript file is deleted. right choices in this dialog box. folder, which is within the Extensions that is appropriate for your PDF file. press or plotter. (Distiller’s When you select a Page Setup option folder in your System folder). PressOptimized job option also uses a Distiller automatically names the Smoothing text or substituting fonts • For Data Format, select Binary. PDF file by adding a “.pdf” extension from the pop-up menu at the top of resolution of 2400 dpi.) can make files large and unwieldy. • Select Uniform from the Scale % to the PostScript file name.) Finally, the Page Setup dialog box, the • pop-up menu. For Font Inclusion, select All. 10. Select other options from the the PDF file is opened in Acrobat. controls displayed in the rest of the 5. Choose File > Print. Note: It is important to include all pop-up menu to display different dialog box change. 7. Click Setup and choose a size from fonts in your PostScript file. This will categories and make choices. When

For the Freehand 8 options in the Print dialog box, select the For the Save As File options in the Print dialog box, select the following: following: Select a Page Setup option, and For Format, select Select PostScript Options from the • Click Use PPD; then click the accompanying button and choose the • For Format, select PostScript Job then modify the corresponding Acrobat PDF pop-up menu, and then deselect each Acrobat Distiller printer description • For PostScript Level, select the level that’s appropriate for settings as needed option in the PostScript Options • For Print Setting, select the PostScript level that’s appropriate for your PDF ﬁle dialog box your PDF ﬁle • For Data Format, select Binary • For Scale %, select Uniform • For Font Inclusion, select All • For Font Inclusion, select All 28 29 QuarkXPress 3.3.2 QuarkXPress 3.3.2 For Macintosh only For Macintosh only

Creating PDF files 4. Select QuarkXPress 3.3.2 in the Note: It is important to include all PressOptimized job option also uses a When you click Save, a PostScript file 1. Open your document in pop-up menu, choose the Acrobat fonts in your PostScript file. This will resolution of 2400 dpi.) is generated. Acrobat Distiller then QuarkXPress 3.3.2. Distiller PPD, and then click OK. help avoid missing fonts if you send automatically launches, converts the 8. Select other options from the pop- your files to a service bureau. PostScript file into a PDF file, and 5. 2. Choose File > Page Setup, and then Choose File > Print. up menu to display different catego- then quits. (The PostScript file is select the following options: 7. Select Printer Specific Options, ries and make choices. When you 6. Select Save As File from the pop- deleted. Distiller automatically names and then select a resolution: have selected all of your settings, click the PDF file by adding a “.pdf” • For Format For, select Acrobat PDF. up menu, and then select the follow- Save Settings, and then click Distill. ing options: • Select 1200 dpi if you want to extension to the PostScript file When you select a Page Setup option, produce a print-optimized PDF file Your settings will be retained until name.) Finally, the PDF file is opened • the corresponding items in the rest of For Format, select PostScript Job. that will be output using a color you save them again. in Acrobat. the Page Setup dialog box change. • printer or a digital color copier. (The For PostScript Level, select the 9. Distiller PrintOptimized job option Choose a location and a name for 3. Select PostScript Options in the level that is appropriate for your the PostScript file. pop-up menu. Deselect each option output device. also uses a resolution of 1200 dpi.) in the PostScript Options dialog box. 10. Click Save. • For Data Format, select Binary. • Select 2400 dpi if you want to It is extremely important to make the produce a press-optimized PDF file • For Font Inclusion, select All. right choices in this dialog box. that will be output on a printing Smoothing text or substituting fonts press or plotter. (The Distiller can make files large and unwieldy.

In the Save As File dialog box, select the following options: In the Print dialog box, select Save As • For Format, select PostScript Job If you choose QuarkXPress 3.3.2 File from the pop-up menu • For PostScript Level, select the level from the pop-up menu, the that’s appropriate for your output QuarkXPress built-in print Select a Page Setup option, and For Format select Select PostScript Options from the device options are displayed then modify the corresponding Acrobat PDF pop-up menu. Deselect each option in • For Data Format, select Binary settings as needed the PostScript Options dialog box • For Font Inclusion, select All

30 31 QuarkXPress 4.0 QuarkXPress 4.0 For Windows 95 and Windows 98 For Macintosh

Creating PDF files 4. Click Setup, and then select be output to a color printer or a Creating PDF files pop-up menu, you can specify the the Page Setup dialog box, the 1. Open your document in QuarkXPress Acrobat Distiller from the Printer digital color copier. (The Distiller 1. Open your document in width and height of the paper in the controls displayed in the rest of the 4.04 or later. Description pop-up menu. PrintOptimized job option also uses QuarkXPress 4.0 or later. Paper Width and Paper Height fields, dialog box change. a resolution of 1200 dpi.) respectively, or you can let 6. Note: We recommend you download This tab lets you choose any of several Note: We recommend you download QuarkXPress determine the paper Select PostScript Options in the predefined paper sizes or specify a • Select 2400 dpi if you want to produce pop-up menu. Deselect each option the free 4.04 upgrade available on the free 4.04 upgrade available on height by choosing Automatic. www.quark.com, which contains a custom paper size. If you choose a press-optimized PDF file that will www.quark.com, which contains a in the PostScript Options dialog box. number of important fixes. Custom from the Paper Size pop-up be output on a printing press or plotter. number of important fixes. If your page is wider than it is tall, When you have finished, click OK to menu, you can specify the width and (The Distiller PressOptimized job option select the landscape icon next to return to the Print dialog box. 2. Choose File > Page Setup or File > height of the paper in the Paper Width also uses a resolution of 2400 dpi.) 2. Choose File > Page Setup or File > Orientation. (To see how the size of It is extremely important to make the Print to open the Print dialog box. and Paper Height fields, respectively, Print to open the Print dialog box. the current document relates to the 6. or you can let QuarkXPress determine When you have selected all of your specified paper size, click the Preview right choices in this dialog box. 3. Check to see if the Printer is Acrobat settings in each tab, click Print. 3. Select the Setup tab in the Print Smoothing text or substituting fonts the paper height by choosing Automatic. tab.) Distiller. If not, select Acrobat Distiller dialog box, and then select the can make files large and unwieldy. from the pop-up menu. If your page is wider than it is tall, When you click Print, a PostScript file Acrobat Distiller PPD from the 4. Select Page Setup at the bottom of is generated. Acrobat Distiller then Printer Description pop-up menu. The Print dialog box contains five The Print dialog box contains five select the landscape icon next to the dialog box. Orientation. (To see how the size of the automatically launches, converts the tabs (Document, Setup, Output, tabs (Document, Setup, Output, PostScript file into a PDF file, and quits. This tab lets you choose any of 5. For Format For, select Acrobat PDF. Options, and Preview). You can use Options, and Preview). You can use current document relates to the specified several predefined paper sizes or paper size, click the Preview tab.) (The PDF file is placed in the PDF these tabs to customize your docu- these tabs to customize your docu- Output folder within the Acrobat 4.0 specify a custom paper size. If you When you select a Page Setup option ment. Use the Document tab to turn from the pop-up menu at the top of ment. Use the Document tab to turn 5. Select Output, and then select a folder; the PostScript file is deleted. choose Custom from the Paper Size the Separations option on or off. the Separations option on or off. Use resolution: Distiller automatically names the file the Output tab to select print color by adding a “.pdf” extension to the • and set resolution. Use the Options Select 1200 dpi if you want to produce original file name.) Finally, the PDF tab to select settings, such as OPI. a print-optimized PDF file that will file is opened in Acrobat. For Format select Acrobat PDF

Open the Print dialog box, and check to see if the Printer is Acrobat Distiller

Select a Page Setup Select PostScript Options from the pop- option; then modify the up menu, and then deselect each option corresponding settings in the PostScript Options dialog box as needed

You can use these tabs to customize your document. In the Print dialog box, select Acrobat Select Setup, and then select the Acrobat Distiller from Distiller from the Printer Description the Printer Description pop-up menu pop-up menu 32 33 QuarkXPress 4.0 QuarkXPress 4.0 For Macintosh For Macintosh

Use the Output tab to select print press or plotter. (Distiller’s • For PostScript Level, select the level 11. Select a location and choose a color and set resolution. Use the PressOptimized job option also uses a that’s appropriate for your PDF file. name for the PostScript file; then Options tab to select settings, such resolution of 2400 dpi.) click Save. • For Data Format, select Binary. as OPI. • Select Composite Color for print When you click Save, a PostScript file • 7. Select Output, and then select a colors. For Font Inclusion, select All. is generated. Acrobat Distiller then resolution: automatically launches, converts the 8. Note: It is important to include all When you have selected all of your PostScript file into a PDF file, and • Select 1200 dpi if you want to settings, click Printer. fonts in your PostScript file. This will help avoid missing fonts if you send quits. (The PostScript file is deleted. produce a print-optimized PDF file Distiller automatically names the that will be output to a color printer At the top left, you should see Acro- your files to a service bureau. bat PDF. At the top right, you should PDF file by adding a “.pdf” extension or digital color copier. (Distiller’s 10. Select other items from the pop- to the PostScript file name.) finally, PrintOptimized job option also uses see Destination: File. up menu to open different categories the PDF file is opened in Acrobat. a resolution of 1200 dpi.) 9. Select Save As File from the pop- and make choices. When you have • Select 2400 dpi if you want to up menu, and then select the follow- selected all of your settings, click Save ing options: Settings, and then click Distill. produce a press-optimized PDF file that will be output on a printing • For Format, select PostScript Job. Your settings will be retained until you save them again.

In the Printer dialog box, select Save In the Save As File dialog box, select the following options: As File from the pop-up menu • For Format, select PostScript Job • For PostScript Level, select the level that’s appropriate for your PDF ﬁle • For Data Format, select Binary • For Font Inclusion, select All 34 35 Step 3 Streamline your review and markup

Before you start, read this Using electronic annotation tools for internal and section. external review This section describes how you Annotating and marking up PDF documents can use the Adobe Acrobat 4.0 Annotation tools application to review and mark up PDF files before they’re sent Markup tools to a printer. Acrobat 4.0 includes several tools that let reviewers add annotations to PDF documents. For example, a client could use Acrobat to add comments and mark corrections when proofing a publication before final output. Clients don’t need the original authoring application, and the annotations they insert don’t affect the original content. (Note: Once you’ve created a PDF file, anyone with a Macintosh, Windows, or UNIX computer can open, display, and print the file using the free Acrobat Reader application. Acrobat 4.0 software is required if you want to modify a PDF document.)

36 37 Streamline your review and markup process

Using electronic annotation tools Annotating and marking up clients is a widely accepted improve- enter as much text as they want. much the same way you would use a The Annotations palette lists all of for internal and external review PDF documents ment to the client review process. You These electronic sticky notes are ideal rubber stamp on a paper document. the annotations in a PDF file and After you’ve converted a document Before Acrobat software, the client can save time and money associated for making extensive, content-oriented Acrobat includes several built-in sorts them by type, author, page into a print- or press-optimized PDF review process could be long and with traditional forms of delivery, annotations. They can be sorted, stamp designs, such as “Approved,” number, or creation date. You can use file, the file is ready to be printed— problematic. Comps and prepress and you can be sure your client sees imported, exported, deleted, and and “Draft,” and you can create and the Annotations palette to navigate to a color laser printer, inkjet printer, proofs were sent by costly express your document exactly the way you summarized for at-a-glance review. add your own stamps, such as happy from annotation to annotation, to mail or courier services; if you really designed it, with the layout, fonts, faces, to the selection list. After you import, export, and delete annota- or digital copier if it’s a print-opti- Like the Notes tool, the Text Annota- wanted to ensure safe delivery, you and graphical elements intact. add a stamp to a page, you have the tions, and to search for keywords in mized file, or to a high resolution tion tool lets you create a text annota- probably delivered them to your option to associate a note with it. annotations. imagesetter or platesetter if it’s a The annotation and markup features tion on any page in a PDF document client personally. If you were confi- press-optimized file. But a PDF file in Acrobat 4.0 streamline both the and then place it anywhere you want. The File Annotation tool lets you dent enough to send a comp on disk, doesn’t have to be sent straight to a internal and external review and Unlike a note annotation, a text embed a file at a selected location in a Markup tools you had to make sure your client had printer. Reviewers can use Acrobat approval processes. Reviewers can annotation remains visible on top of PDF documet, so the reader can open Acrobat offers two sets of markup all the fonts used in the document, as software’s versatile annotation and make extensive remarks directly on a page and cannot be closed. You can it for viewing. Rather than referenc- tools — graphic and text — that let well as the correct version of the markup tools to add such things as your PDF comps. specify the font, size, and color of a ing the file, as you would with a link, you insert copyedits, add handwritten authoring application. And there was electronic sticky notes and handwrit- text annotation, and you have the the file becomes part of the PDF comments, draw attention to a ten copyedits to PDF documents, and still no guarantee the client would see portion of a page, and more. You can Annotation tools option of adding a border and a document. Thus, if you move the they can add their comments directly the document as you intended. also add a note to a text or graphic The Notes tool lets you add electronic background color to the text field. PDF document to a new location, the on the PDF documents without markup, if you want. Acrobat changed all of that with the embedded file annotation automati- modifying the originals. “sticky notes” to any page in a PDF The Stamp tool allows you to apply a single-file convenience of PDF. Now, cally goes with it. document. Users can open and close, graphic stamp to a document in e-mailing a PDF digital master to move, resize, and scroll a Note window, which enables reviewers to

Add any of several Annotation tools built-in stamps or create your own Notes tool custom stamps

Add “sticky notes” without affecting Text Annotation tool the original layout

Use the text markup tools to highlight, Stamp tool strike-through, or underline text

Use the graphic File Annotation tool markup tools to add handwritten notes and marks

38 39 Streamline your review and markup process

The visual information you convey The Ellipse tool creates a circular tion to text strings by applying a with a graphic annotation can be boundary you can position over text highlight color of your choice. purely abstract or highly symbolic. or graphics. The Strikethrough Text tool draws a For instance, you might draw an ellipse as an abstract representation The Line tool creates a straight line horizontal line through selected from two speciﬁed points. text—handy for indicating text that of the workflow process and attach needs to be deleted. your comments about the workflow The Text Markup tools provide in an associated note. Or you might several methods for visually marking The Underline Text tool adds a line draw a rectangle that encloses a up text in a document. You can use under selected text. graphic and write your critique on these annotations by themselves or in the image in the associated note. conjunction with other annotation types. For example, you may want to The Pencil tool creates a freeform line. You can use this tool to add highlight or strike through a section of text, and then double-click to add copyediting symbols, handwritten notes, or hand-drawn graphics. a Note window to explain your reason for the markup. The Rectangle tool creates a rectangle boundary you can position over text The Highlight Text tool acts like a felt-tip pen and lets you draw atten- or graphics.

Text Markup tools Graphic Markup tools

Highlight Text tool Pencil tool

Strikethrough Text tool Rectangle tool

Underline Text tool Ellipse tool

Line tool

40 Appendix A Other workflow considerations

This section takes you beyond Working with Encapsulated PostScript (EPS) files the basic steps of creating PDF Working with Desktop Color Separation (DCS) files files for press and print workflows. It explores more Working with multi-toned EPS files or colorized TIFF files complex print-related workflow Working with vector graphics containing custom color considerations — such as gradients or blends trapping, OPI, and working with Bleeds bleeds — that may play an important role in your PDF Trapping workflow. OPI Naming PostScript files

41 Other workﬂow considerations

Working with Encapsulated Depending on the operating system, 1. Create a pre-separated “fat” Working with multi-toned EPS create a composite PostScript file and Note: Some raster-based prepress PostScript (EPS) files Distiller will monitor font folders and PostScript file that contains all the files or colorized TIFF files separate it at the RIP or convert it to workflows ignore application trapping Encapsulated PostScript (EPS) is a use the fonts in those folders to convert image data, separated into the four Multi-toned images created in a PDF file. information, so check with your service graphic file format. An EPS file is not PostScript files with unembedded process-color channels prior to Photoshop® 5.02 or later and placed provider about trapping. designed for printing. It is usually fonts. If you need Distiller to monitor distilling. into QuarkXPress 4.04 and later Bleeds incorporated in a page design and font folders other than the default or InDesign will be retained in a To preserve bleed information, create OPI 2. To retain a composite PostScript then printed. Acrobat Distiller can folders, you can add those font composite PDF file in the PostScript a PostScript file with a page size larger With Acrobat Distiller 4.0 software or workflow with your DCS images, convert EPS files to PDF files, but, locations in Distiller. generated by QuarkXPress or than your original document. Using later versions, you can specify that open the DCS file in an image-editing unlike PostScript files, EPS files do not InDesign is language Level 2 or Level 3. Acrobat Distiller 3.0 PPD, you can Distiller read and preserve Open program such as Adobe Photoshop, have a defined page size and may not Working with Desktop Color These Postscript files will maintain create custom page sizes from the Prepress Interface (OPI) 1.3 and 2.0 and then save it as a CMYK, TIFF, or include required fonts. The default Separation (DCS) files color information when converted to Page Setup or Print dialog box. To comments. EPS file. page size and resolution in Distiller’s DCS files are Encapsulated PostScript PDF if Acrobat 4.0 compatibility is create a larger page size, add approxi- job options compensate for the lack (EPS) files that use a low-resolution 3. Link the new image to your selected in Acrobat Distiller. mately one inch to your document Naming PostScript files of a defined page size in EPS files. display image with high-resolution document. Colorized TIFF files will not color- size. For example, if your page width Some Windows applications use .prn data for color separations. DCS 1.0 separate properly when included in a is 8.5 inches, type in 9.5 inches. Select extensions rather than the designated Distiller gains access to font files are composed of five parts: a Note: To maintain a composite document printed to disk as a com- registration and crop marks and set .ps extension. If this occurs, you information in two ways: low-resolution file for placement, PostScript workflow in QuarkXPress posite PostScript file. These images the page orientation to Portrait. Your should rename the file with a .ps 4.0 or later, use the SmartXT XTension • The font is included in the PostScript and separations files for cyan, contain additional spot color compo- resulting PDF file will be 9.5 by 12 inches. extension to enable the Acrobat from Total Integration to recombine file that Distiller is converting. magenta, yellow, and black. DCS 2.0 nents that are not supported in Distiller program to recognize and files support spot color separations the DCS file into a single file when composite mode. Trapping process the file. Windows will add a • The font is available in a monitored and can store all the separations in creating a composite PostScript file. In order for Acrobat Distiller to .prn suffix to the file. font location. one file. There is no similar plug-in for PageMaker Multi-toned images — such as preserve trapping information in a at this time. duotones, tritones, and quadtones — PDF file, you must include the If you get font errors when trying to While Adobe Acrobat Distiller 4.0 represent the use of a single gray convert an EPS file created in any Check with your service provider to information in the composite software or later versions support image to paint multiple color PostScript file. application other than QuarkXPress both PostScript (*.ps) and EPS files, see if their OPI server software can components. For example, in a (version 4.0 or later) to a PDF file, they do not support Desktop Color handle the picture replacement of a duotone, a single gray image might The page layout application you are you probably did not embed the fonts Separation (DCS) files. If you distill a five-file DCS 1.0 image in a composite be used to paint the black component using determines what document in the EPS file when it was saved. To DCS file, Distiller may return the PostScript workflow. as well as a spot-color component trapping information you can include eliminate font errors in PDF files, error, “Warning: Empty Job. No PDF Note: It is not clear if OPI vendors (the tone reproduction is different for in the composite PostScript file. embed fonts in EPS files when saving file produced.” PDF files created from have a similar solution for DCS 2.0 files. the two color components). Because QuarkXPress 3.3.2 software or later the EPS file from the original applica- DCS files will not appear or print as these additional spot color compo- versions include document trapping tion. In Adobe Illustrator software, expected (for example, only one nents are not supported in composite information only when creating pre- check “Include Document Fonts” channel will appear). PostScript language Level 1 or separated PostScript files. On the when creating an EPS file. language Level 2 files, they will not other hand, Adobe PageMaker 6.01 You can only create PDF files from If a particular font is unavailable, color-separate properly. or later versions include document DCS files by saving them in EPS trapping information in both composite Distiller will substitute the Courier font. format and then distilling the EPS Working with vector graphics and pre-separated PostScript files. files. The EPS file format does not Note: Distiller will substitute the Courier containing custom color If you are using QuarkXPress, you support alpha channels, so you must font only if you previously disabled the gradients or blends may need to modify your workflow remove alpha channels from the DCS superatm and distsadb.dos files. With Adobe Illustrator 8.01 or later, (for example, use a post-processing files before saving them as EPS files. Distiller will also substitute Adobe vector EPS files that contain gradients application to trap the file or use an San/Serif MM fonts. When working with DCS files, we or blends of two custom or spot output device that supports in-RIP recommend you follow these steps: colors will be maintained when you trapping).

42 43 Appendix B Extending Adobe Acrobat

In this appendix, you will ﬁnd Acrobat plug-ins important resources to help Tools that support PDF you get the most out of the capabilities of Adobe Acrobat software. With third-party plug-ins, you can take full advantage of the many features and possibilities of PDF. Extending Adobe Acrobat

Acrobat plug-ins RGBGone, you can convert RGB to CMYK; Extensis Corporation ImpozeIt is part of IPTech’s process-control Plus, and OPI Doctor and Crackerjack 3.0 to the toolkit, Imposing Plus includes “Step with pdfOutput Pro, you can print the 1800 S.W. First Avenue, Suite 500 product line, which includes CanOPI (OPI) from Lantana. and Repeat,” manual imposition, page callas software separations. Portland, OR 97201 USA and TurboRIP (Adobe PostScript 3 and numbering, and electronic masking tape. PDF raster image processor). Pappelalle 9 Tel: 503-274-2020 OPI Doctor D-10437 Berlin, Germany Enfocus Software Inc. Fax: 503-274-0530 OPI Doctor allows general image manipu- Quite a Box of Tricks Tel: +49.30.44390310 751 Laurel Street, Suite #626 www.extensis.com Lantana lation and enables you to make adjustments Quite a Box of Tricks is an easy-to-use Fax: +49.30.4416402 San Carlos, CA 94070 USA 39500 Stevenson Place, Suite 110 to Open Prepresss Interface (OPI) informa- toolkit for solving PDF problems. Quite www.callas.de Tel: 650-631-8811 or 888-363-7993 Preflight Pro Fremont, CA 94539 tion within a PDF document so that PDF a Box of Tricks converts CMYK or [email protected] Fax: 650-631-7211 Preflight Pro preflights PDF documents, Tel: 510-744-0282 files, proofs, and final prints come out right. grayscale, thickens “hairlines,” shrinks www.enfocus.com checking for more than 40 different file Fax: 510-744-1307 With OPI Doctor, you can include, extract, files for proofing by subsampling or extra pdfToolbox attributes to ensure that PDFs have been www.lantanarips.com or substitute images (skinny PDF to fat compression, changes all text to black, PDF plug-ins available for Macintosh, PDF, or vice versa), verify and update links, and does much more. The software is pdfToolbox features a number of plug-ins Enfocus Software NV created according to the correct specifica- Windows (95/98/NT) and perform other OPI-related functions. fully compatible with Acrobat 3.0 or 4.0 that support the PDF based workflow, from Kleindokkaai 3-5 tions. The program quickly reports on font on Mac or Windows. the creation of PDF files to output, from B-9000 Gent embedding and subsetting, image resolu- preflighting to post-editing, as well as the Belgium tion, compression settings, and other Crackerjack 3.0 PDF Librarian automation of major steps in your workflow. Tel: +32 9 269 16 90 attributes, catching potential output Crackerjack enables PDF-based color PDF Librarian enables you to store digital ScenicSoft Incorporated • pdfBatchMeister: Applies pre-defined Fax: +32 9 269 16 91 problems early in the workflow. Preflight production printing by providing expert files within a PDF document for asset 1133 – 164 th Street SW Distiller settings to EPS and PostScript files www.enfocus.com Pro adds to Acrobat a floating palette that control over print output and high-end management or archiving. This plug-in has Lynnwood, WA 98037 in batch mode. helps users navigate, with a single click, to devices such as imagesetters, proofers, complete capabilities for managing, Tel: 425-355-6655 each of the flagged problems in the PDF and • pdfOutput: Enables cross-platform EPS PitStop platesetters, and digital presses, through a extracting, and launching digital files. Fax: 425-355 6898 file-generation. then automatically generates an electronic visually intuitive user interface. Crackerjack Especially useful in engineering projects, www.scenicsoft.com Enfocus PitStop 4.0 adds powerful, • pdfInspektor: Preflights PDF files for job ticket. The program’s preflighting engine allows tuning of position, scaling, separa- Web site management, and graphic arts, seamlessly integrated, and easy-to-use output by using individually customized also supports PageMaker, QuarkXPress, tions, screening, printers’ marks, color PDF Librarian provides folder input, preflight, editing, and correction capabilities Preps preflight profiles. Photoshop, Illustrator, Freehand EPS, and management, stored settings, and more for compression, encryption, versioning, and to Adobe Acrobat. Within PitStop, preflight Preps Imposition Software is a print • pdfCrop&Measure: Crops and measures Multi-Ad Creator2 files. different page ranges. Crackerjack 3.0 also revision capabilities. your PDF document; PitStop guides you to management solution that runs on areas and distances of PDF files. includes Crackerjack Pilot, a “hot folders” any problem for automatic correction or Macintosh and Windows platforms. Preps • pdfCropMarks: Assigns crop marks to automation option, which can be organized interactive editing. IPTech PDF Bellhop electronically imposes PDF pages into PDF files. by devices, classes of work, or customer; and 994 Mill Street, Suite 200 With PDF Bellhop, document creators can signatures, dramatically cutting job costs • pdfBatchProcess: Brings the power of a choice of in-RIP separations for improved San Luis Obispo, CA 93401 turn a PDF file into a portable container for and production time. Preps also supports pdfBatchmeister, pdfInspektor, pdfOutput Preflight performance or preseparated output to Tel: 805-541-3000 file delivery to service providers. When PostScript, EPS, TIFF, DCS, and Xerox and pdfOutput Pro — as well as other Provides comprehensive preflight checking support legacy products and applications. Fax: 805-541-3037 working with your PDF documents, you can XDOD files from more than 120 different third-party plug-ins — under one roof and reporting. Navigator guides users to Crackerjack supports either Acrobat 3.0 E-mail: [email protected] use PDF Bellhop to include and extract applications. Localized versions of Preps in by automating all or a selection of these problems and suggests corrections, which or 4.0. URL: www.iptech.com source data, such as Quark files, images, German, French, and Spanish are available plug-ins, based on a hot folder mechanism. you can make either automatically or and fonts. In addition to graphics programs, as part of the Preps standard product, and a interactively. ImpozeIt PDF PowerPack this plug-in is good for other applications. Japanese language version is available as pdfOutput Pro ImpozeIt replaces the expensive and time- PDF PowerPack for Acrobat 3.0 is a bundle well. Preps is available in three different Interactive editing pdfOutput Pro lets you output separations consuming task of manual stripping with of the leading graphic arts tools for PDF PDF Valet versions: Preps XL, Preps Plus, and Preps from PDF files from within Acrobat Add new or edit existing objects and text in production, plus an interactive tutorial CD. Pro. All versions ship with a fully integrated the precision and speed of digital page PDF Valet is a free, easy-to-use plug-in that Exchange on any PostScript device – even on any PDF document. Edit text either by The bundle includes CheckUp (preflight) Adobe PostScript 3 color previewer. imposition. With PDF In and PDF Out, enables you to unpack digital files previ- older PostScript Level 1 imagesetters or on paragraph or line by line. Use any font— and PitStop (editing) from Enfocus; ImpozeIt fits smoothly into PDF workflows, ously inserted by PDF Librarian or PDF any PostScript desktop printer. Furthermore, system or embedded—when editing text. Imposing Plus (imposition) from Quite, and eliminating the need for PostScript filters Bellhop into PDF documents. You can Preps XL you may also create separated PostScript files Change color and other attributes, such as Crackerjack (output control) from Lantana. and allowing you to easily process files from download PDF Valet from the Lantana Preps XL is a complete on-demand solution from your PDF files by printing separations over print, on text, and objects. Copy and Also included is a training and reference any application or platform. ImpozeIt Web site. designed for those who require ease of use as to a file. paste objects and attributes. CD, “Adobe Acrobat and PDF Workflow” enables you to assemble easily and make well as exceptional flexibility for assembling them instantly available for screen proofing from Digital Media. Quite Imposing and and laying out jobs. Preps XL can print to pdfOutput Pro/RGBGone (Bundle) Automated global correction and text editing. Templates and wizards for any black-and-white or color printer, and it The bundle of pdfOutput Pro (from callas Preflight enables graphical global change installation, configuration, and common PDF PowerPack II Imposing Plus includes on-demand specific features such as software) and PGBGone (from Quite and play-back of recorded checking and/ tasks give you quick results. Speed, com- PDF PowerPack II for Acrobat 4.0 provides Quite Imposing and Imposing Plus both positioning of tabs and slip sheets, full Software) covers the range of output tasks correction actions. pleteness, and an intuitive GUI made all the latest tools for PDF production work. feature a toolkit for performing PDF control over media and finishing options, required when you use RGB colors. With ImpozeIt a Hot Pick choice at Boston The bundle includes Enfocus PitStop 4.0 imposition, which is simple to learn, and built-in OPI. Seybold 1999. (with integrated CheckUp), Quite Imposing powerful, and above all visual. In addition 46 47 Preps Plus then manually stripped onto a plate for UltimateFlow Tools that support PDF Imation Publishing Software For more information Preps Plus is designed for the demanding printing. Times have changed since UltimateFlow is a prepress OPI print 1011 Western Avenue, Suite 900 Always check adobe.com/acrobat for commercial printer who requires features Ultimate invented digital imposition more manager that enables you to manage an Enfocus Software Inc. Seattle, WA 98104 USA updated information, resources, and links to than ten years ago. Some companies have and support for a wide variety of printing automated trapping and imposition 751 Laurel Street, Suite #626 Tel: 206-689-6700 third-party sites when you’re looking for workflows. Preps Plus includes features such since tried to imitate Impostrip, but none workflow from a simple and intuitive Fax: 206-689-6701 help or solutions. Do this especially if you have achieved the level of quality and San Carlos, CA 94070 USA as an integrated color separator, shingling interface. UltimateFlow not only helps you Tel: 650-631-8811 or 888-363-7993 Ips.imation.com want PDF-related information about and bottling capabilities, and automatic accuracy the publishing and printing print faster, it’s a color management-savvy repurposing documents, Web publishing, industry demands — and gets — with Fax: 650-631-7211 and custom tiling. Preps Plus also ships with workflow tool that supports ICC color www.enfocus.com PressWise 3.0 CD publishing, Web capture and other a wide variety of template marks. Impostrip. Impostrip imposes PostScript profiles. UltimateFlow is the productivity conversion tools and services, document PressWise is digital imposition software that and PDF documents from more than 150 solution for prepress and printing environ- management, group collaboration, forms, lets you quickly and easily impose almost applications for output to imagesetters and ments. Install UltimateFlow and you Enfocus Software NV digital signatures, consulting and integra- Preps Pro any variety of flat and folding layouts. platesetters. Impostrip also imposes jobs for instantly have an ICC-compatible workflow Kleindokkaai 3-5 tion services, and training and developer Preps Pro delivers the most flexible and PressWise accepts PostScript language and sheetfed and multiple-web presses and that manages all of your print jobs to any B-9000 Gent support. powerful imposition solution available and PDF files from leading applications, provides sophisticated yet easy-to-use tools PostScript device—including proofers, Belgium provides the ideal tool to facilitate the enabling compatibility with your existing to accomplish jobs faster than any applica- digital printers, imagesetters, and Tel: +32 9 269 16 90 integration of the on-demand workflow into workflows. You can design and save tion on the market. platesetters. UltimateFlow also links to Fax: +32 9 269 16 91 existing workflows. In addition to having all templates for your most common layouts, Adobe Acrobat Distiller, enabling you to www.enfocus.com the sophisticated offset features of Preps including folding schemes, press marks, and add different distilling preferences to print Plus, Preps Pro delivers all the custom on- Full Plate press sheet settings. For added precision, queues. Create PDF files on the fly, without demand features included in Preps XL. Full Plate is the easiest way to automatically DoubleCheck view entire imposition layouts onscreen constantly and manually having to or manually combine PostScript, PDF, and Enfocus DoubleCheck guarantees the either in keyline view or with page Impostrip signature files for imposition on reconfigure Distiller. Ultimate Technographics Inc. quality of PostScript and PDF documents in elements visible. film or on plates. Full Plate is the innovative a client-to-service provider print workflow. 1950 Sherbrooke St. West and and easy-to-use job ganging solution Trapeze With DoubleCheck, you can preflight and Suite 800, Montreal, Qc Canada H3H 1E7 OPEN (“ganging” is a printing term for maximiz- Trapeze is an automated, server-based automatically correct, convert, and normal- Tel: 514-938-9050 Imation OPEN software enables you to ing the use of film, plate, and paper by raster trapping solution that can be ize your PostScript, PDF, and EPS files Toll Free: 800-363-3590 automate time-consuming, repetitive combining as many jobs as possible for integrated into any hardware and software before before going into prepress production. Fax: 514-938-5225 tasks—such as creating PDF files on a printing). Full Plate revolutionizes imposi- workflow. It is a non-proprietary solution, www.ultimate-tech.com server, converting PDF to PostScript, or tion by offering more integrated viewing which means it works with the equipment Extensis Corporation distributing PDF files to multiple recipi- and document placement tools than any you already have in your shop. Trapeze is 1800 S.W. First Avenue, Suite 500 ents—within a distributed server environ- The Ultimate On-Q Server other ganging application available. Using the PostScript and PDF trapping solution of Portland, OR 97201 USA ment. With OPEN, you can send files into The Ultimate On-Q Server is the auto- every square inch of film, plate, and paper, printing and prepress professionals around Tel: 503-274-2020 the Pipeline from anywhere on the network, mated PostScript and PDF workflow Full Plate ensures that your shop is not only the world. Trapeze integrates the most Fax: 503-274-0530 and OPEN controls the progress of the files solution for prepress and printing profes- getting the most value from the consumables precise and sophisticated technology www.extensis.com each step of the way. sionals. On-Q is an ICC color-managed you purchase, but also that jobs are printed available on the market, including the workflow that includes trapping, OPI, and faster. Full Plate is the key to a profitable Adobe PostScript 3 RIP. No other trapping imposition. The Ultimate On-Q Server is prepress and print shop. solution offers an integrated print manage- Preflight Pro Imation Corp. the non-proprietary prepress solution for ment system, with the ability to create Preflight Pro automates the entire pre- 1 Imation Place professionals who need to integrate a IMPress automated trap queues. Trapeze includes an flight process, using the unique Pilot Oakdale, MN 55128-3414 USA workflow solution into their shop. While IMPress is an easy-to-use PostScript and integrated print management system that feature to find and correct errors in Tel: 888-466-3456 or 615-704-4000 some workflow solutions necessitate costly PDF imposition solution for on-demand controls color management, load balancing, PageMaker, QuarkXPress, Photoshop, Fax: 888-704-7100 purchases to replace most of the hardware printers. IMPress provides tools to manually and PDF creation, enabling you to complete Illustrator, Freehand EPS, and Multi-Ad www.imation.com in a shop, the On-Q Server easily integrates or automatically impose PostScript and your jobs faster and more accurately. Creator2 files. With the program’s Automa- with your existing server and output PDF files onto film or plate, or directly to tion feature, users can automatically Imation Media Manager device setup. a digital press. IMPress is the imposition preflight, collect, and distill page-layout documents into clean, error-free PDF files Media Manager is a client/server database solution of choice for on-demand printers, system that manages text, image, sound, Impostrip corporate publishing departments, and by simply dropping them into designated watch folders. video, and other digitized media files from a Impostrip replaces the manual and time- printers with small output devices high-performance server. Customers use the consuming task of “stripping.” Before and presses. Media Manager PDF I Piece plug-in to Impostrip, documents were output one or transparently catalog, preview, locate, and two pages at a time to an imagesetter, and retrieve their PDF documents from the Media Manager database.

48 49 Conclusion Glossary

Congratulations! You have just Adobe PostScript Driver Monochrome completed Adobe’s How to Create A page description language devel- Software that aids in the transfer of A single color. Monochrome usually Adobe PDF Files for Print and Press. oped by Adobe Systems Incorporated. information between the computer refers to a black-and-white image. We hope you have learned a lot about and the peripheral controlled by the how you can use Acrobat to convert ATM ® driver software program. In publish- OPI your documents to PDF files and Adobe Type Manager® software ing, the most common drivers are An acronym for Open Prepress optimize them for print and press. As created by Adobe Systems. ATM printer drivers. Interface, a communication connec- you continue to work with PDF files, provides crisp, clear type at any tion developed by Aldus Corporation we encourage you to keep this point size onscreen and in print. Duotone that facilitates links between CEPS booklet close at hand so you can refer A halftone image created by over- and desktop publishing systems. to it when you need to review par- Black Generation printing two different halftone Using OPI, view files or high resolu- ticular procedures. The representation of black using screens of the same image with tion scans can be transferred to only the K component, instead of a different tonal values. Duotones are desktop publishing systems and For more information about combination of C, M, and Y. printed using two black inks or a placed in page layout software. When Adobe Acrobat and other Adobe black and a colored ink. Duotones are the page file is sent back to the CEPS products, start with the Adobe Bleeds created to increase the detail and for processing and output, the high home page at www.adobe.com on Extending the image beyond the saturation of the black part of an resolution image data is automati- the World Wide Web. finished trim size so that the image image, or to create a special effect. cally swapped for the view file. OPI is For information on how to purchase runs right to the edge of the printed frequently used by systems that seek Adobe products in the U.S. and sheet after trimming and binding. EPS to maintain high-resolution image Canada, please call 800-272-3623 or An acronym for Encapsulated data separate from page layout files. contact your local Adobe Authorized Bitmap PostScript, a file type that is created OPI is often compared to DCS. Reseller. Graphic images consisting of many by a wide variety of computer tiny cells of numerical computer data. programs. EPS files contain all of PDF To download the free Acrobat The number of cells determines the the vector and bitmap information An acronym for Portable Document Reader, visit the Adobe home page resolution of the bitmap, while the necessary to image a single page. Format. Created by Adobe Systems, at www.adobe.com on the World value of each cell establishes the These files are usually not intended PDF is a file format used to represent Wide Web. density or darkness of each cell and to be printed by themselves, but a document in a manner independent therefore its tone. For additional technical information, are placed in a page design and of the application software, hardware, see the Adobe CustomerFirst Support then printed. and operating system used to create it. CMYK Web pages at www.adobe.com/ An acronym for the four process colors: Grayscale PPD supportservice/custsupport/. cyan, magenta, yellow, and black. Data represented by only the K An acronym for PostScript Printer component. Description file. Each PostScript DCS printer has an associated PPD file, An acronym for Desktop Color In-RIP trapping which contains information used Separation, a data file standard The process of trapping data inside by printer drivers and some applica- defined by QuarkXPress to assist in the RIP during the print process. tions to control the PostScript making color separations with a creation criteria. desktop publishing system. Using DCS, JPEG five files are created: four color files An acronym for Joint Photographic containing cyan, magenta, yellow, and Experts Group, an ISO group that has black image data, and a composite established a standard for the com- color view file of the color image. pression of bitmapped, scanned, and rendered color images.

50 51 PressOptimized Trapping A built-in set of Acrobat Distiller Job The intentional overlapping of colors Options recommended by Adobe to along common boundaries to prevent create a PDF ﬁle optimized for unprinted paper from showing in the output to a press. event of misregistration in printing.

PrintOptimized UCR A built-in set of Acrobat Distiller Job An acronym for undercolor removal. Options recommended by Adobe to UCR is the technique for reducing create a PDF file optimized for the cyan, magenta, and yellow output to a four-color composite content in neutral gray shadow areas printer. of a reproduction and replacing them with black ink so that the reproduc- Quark PDF tion will appear normal but will use A printer description file used by less process color ink. QuarkXPress 3.3.1 and earlier versions of the software to read PPD ZIP files. Quark PDF files are not used in A compression method that does not QuarkXPress 3.3.2 or later. remove data to achieve compression.

RGB An acronym for red, green, and blue, the three primary colors blended to create the spectrum of colors displayed on a color monitor.

ScreenOptimized A built-in set of Acrobat Distiller Job Options recommended by Adobe to create a PDF ﬁle optimized for display on a monitor. TIFF An acronym for Tagged Image File Format, a standard format developed by Aldus Corporation for bitmap or raster graphics — usually scanned images. TIFF can handle a variety of image data, from 8-bit black-and- white images to 24-bit color RGB or CMYK images.

52 How toCreateAdobePDFFilesforPrintandPress

Adobe Acrobat® How to at work ®