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How to Create Adobe PDF Files for Print and Press How to Create Adobe PDF Files for Print and Press Adobe Acrobat® How to at work ® Create Adobe PDF Files Create PDF files for online publishing for Print and Press Create PDF files for printing Create PDF files for press Create PDF files for presentation Create PDF files from paper documents Create PDF forms Collaborate with PDF Adobe Systems Incorporated 345 Park Avenue, San Jose, CA 95110-2704 USA Adobe Systems Pty. Ltd. Level 5, 18-20 Orion Road, Lane Cove, NSW 2066, Australia Adobe Systems Europe Limited Adobe House, Mid New Cultins, Edinburgh EH11 4DU, Scotland, United Kingdom Adobe Systems Co., Ltd. Yebisu Garden Place Tower, 4-20-3 Ebisu, Shibuya-ku, Tokyo 150-6017 Japan World Wide Web www.adobe.com How toCreateAdobePDFFilesforPrintandPress Adobe Acrobat® How to at work ® Create Adobe PDF Files Create PDF files for online publishing for Print and Press Create PDF files for printing Create PDF files for press Create PDF files for presentation Create PDF files from paper documents Create PDF forms Collaborate with PDF Adobe Systems Incorporated 345 Park Avenue, San Jose, CA 95110-2704 USA Adobe Systems Pty. Ltd. Level 5, 18-20 Orion Road, Lane Cove, NSW 2066, Australia Adobe Systems Europe Limited Adobe House, Mid New Cultins, Edinburgh EH11 4DU, Scotland, United Kingdom Adobe Systems Co., Ltd. Yebisu Garden Place Tower, 4-20-3 Ebisu, Shibuya-ku, Tokyo 150-6017 Japan World Wide Web www.adobe.com Back of inside front cover Back of front cover Creating high-quality PDF files with Adobe® Acrobat® for print and press • Laser Printers For Print • Digital Color Copiers • Inkjet Printers • Large Format Printers Step 1 Step 2 Create your document Set up your system Create a PostScript® Use Acrobat • Digital Printing in your favorite for proper PDF file from your Distiller® to convert For Press application. generation. document. your PostScript file • Imagesetter Output • Computer to Plate to a PDF file. For Online • Download from the Internet Viewing • Electronic Document • Distribution • Onscreen Viewing Increasingly, customers and service providers are using Adobe Acrobat software and the Adobe Portable Document Format (PDF) to streamline the For Publishing printing process. PDF is quickly setting the standard for consistency and on CD or Server • Technical Documentation reliability in all stages of the prepress and print production workflow. This • CD-ROM Presentation translates into real benefits, including better communication, fewer delays, • Business Presentation and lower production costs. How to Create Adobe PDF Files for Print and Press Table of Contents Introduction ....... ........................................... 4 Step 1 - Setup ........ ........................................ 5 Software and setup for Windows® 95 and Windows 98........ .....6 Software and setup for Macintosh .......................... ..... 8 Step 2 - Creating PDF files ...................................11 Adobe FrameMaker® 5.5 or later . ............................12 Adobe Illustrator® 8.0 or later..................................16 Adobe InDesign®....... .......................................19 Adobe PageMaker® Plus....... ................................23 Macromedia FreeHand 8 or later ....... ........................27 QuarkXPress 3.32 (Macintosh only) ..... .......................30 QuarkXPress 4.0 or later....... ................................32 Step 3 - Streamline your review and markup...................37 Annotating PDF documents ....... ............................38 Marking up PDF documents....... ............................39 Appendix A - Other workflow considerations .................41 Working with Encapsulated PostScript® (EPS) files ....... ........42 Working with Desktop Color Separation (DCS) files ....... ......42 Working with multi-toned EPS files ....... .....................43 Working with vector graphics ....... ...........................43 Bleeds....... ................................... .............43 Trappings ....... ................................... ..........43 Open Prepress Interface (OPI) .......................... .......43 Naming PostScript files................................ ........43 Appendix B - Extending Adobe Acrobat ......................45 Acrobat plug-ins for print publishing ..................... ......46 Tools that support PDF........................................49 Conclusion ..................................................50 ® ® ® This book was created using Adobe Illustrator, Adobe PageMaker, Adobe Photoshop, and Glossary .....................................................51 font software from the Adobe Type Library. Adobe, the Adobe logo, AdobePS, Adobe Type Manager, Acrobat, Acrobat Exchange, ATM, Distiller, PostScript Extreme, FrameMaker, Illustrator, InDesign, PageMaker, Photoshop, PostScript, and PostScript 3 are trademarks of Adobe Systems Incorporated. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Apple, Macintosh, and TrueType are trademarks of Apple Computer, Inc., registered in the United States and other countries. UNIX is a registered trademark of the Open Group. All other trademarks are the property of their respective owners. ©1999 Adobe Systems Incorporated. All rights reserved. Printed in the USA. BC1484 8/99 Introduction ␣ Welcome to Adobe’s How to Create PDF offers many benefits: using the Macintosh and Windows Adobe PDF Files for Print and Press versions of Adobe FrameMaker 5.5, • book, a step-by-step guide that covers PDF files are small and self-contained. Adobe Illustrator 8.0, Adobe InDesign, the basics of creating Adobe Portable • Fonts, images, and graphics are Adobe PageMaker Plus, Macromedia Step 1 Document Format (PDF) files for embedded within a PDF document, FreeHand 8, and QuarkXPress 3.32 prepress and print workflows. This streamlining electronic transmission (Macintosh only) and 4.0 or later. book tells you how you can use and preflighting. • Create print- and press-optimized Setup Adobe Acrobat 4.0 software to easily convert any document created in • PDF files are independent of the PDF files using Adobe Acrobat 4.0 Read this first software. your favorite page-layout or illustra- platform, operating system, and authoring application and are view- tion application to a PDF file and • Streamline internal and external able onscreen in Macintosh, Windows, then distribute that file to a prepress review by allowing reviewers to make Before you start, read this Software and setup for Windows 95 and Windows 98 and UNIX® environments. provider or service bureau for high- extensive remarks directly on PDF section. What you will need quality publishing. Also, with the new comps. Editors and clients can add • One consistent, predictable, reliable This section describes the basics annotation features in Acrobat 4.0 sticky notes, stamps, and handwritten Setting up Acrobat 4.0 format can be used for all documents. of setting up your computing software, you can streamline the comments, and they can use high- environment to create PDF files Setting up AdobePS™ printer driver internal and external review processes • PDF files are ideal for archival and light, strikethrough, and underline by allowing reviewers and clients to retrieval. tools to mark up text. for high-quality output. To create Setting your AdobePS driver options a PDF file that contains the right make extensive remarks directly on Setting your Acrobat Distiller options When producing PDF files, you can In addition to these steps, you’ll find information for high-quality your PDF comps. choose to create either pre-separated more information on advanced printing to composite digital Software and setup for Macintosh or composite PDFs. Working with techniques and specific workflow Benefits of PDF devices and imagesetters or What you will need composite PDF files gives you advan- issues in the appendixes. Even if One of the greatest challenges facing platesetters, you will need to do tages over pre-separated files, includ- you’ve used Adobe Acrobat software Setting up Acrobat 4.0 anyone in professional publishing the following: ing the ability to soft proof or view before, we recommend you start at today is the complexity of the print- Setting up AdobePS™ printer driver the file and make simple last-minute Step 1, “Setup,” before beginning any 1. Set up your AdobePS printer ing workflow itself. Between the time changes to text and graphics prior to of the other steps. driver. Setting your Acrobat Distiller options you create a document and send it off final output. In addition, a reduced 2. Choose specific options for the to your print shop, there are a num- file size makes file transfer over a creation of PostScript language ber of steps that take place before network much faster. your work actually gets printed. files within the originating application. Introducing PDF to your workflow About this book can streamline your printing process. In How to Create Adobe PDF Files for 3. Create quality PostScript Based on the PostScript imaging Print and Press, you’ll find the basic language files and automatically model, PDF is a flexible, cross-platform, procedures and techniques you need convert them into print- or press- cross-application file format that to create PDF files for high-quality optimized PDF files. accurately displays and preserves fonts, output, including how to: page layouts, and other graphical • Set up your printing environment elements in a document. PDF offers to create high-quality PDF files. unique benefits for both document creators and professional
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