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Eligibility Documents REPUBLIC OF THE PHILIPPINES OFFICE OF THE PRESIDENT BASES CONVERSION AND DEVELOPMENT AUTHORITY ELIGIBILITY DOCUMENTS CONSULTING SERVICES FOR SUBIC-CLARK RAILWAY PROJECT SEPTEMBER 2020 TABLE OF CONTENTS SECTION I. REQUEST FOR EXPRESSION OF INTEREST SECTION II. ELIGIBILITY DOCUMENTS 1. Eligibility Criteria 10 2. Eligibility Requirements 10 3. Format and Signing of Eligibility Documents 12 4. Sealing and Marking of Eligibility Documents 12 5. Deadline for Submission of Eligibility Documents 13 6. Late Submission of Eligibility Documents 13 7. Modification and Withdrawal of Eligibility Documents 13 8. Opening and Preliminary Examination of Eligibility Documents 14 9. Short Listing of Consultants 14 10. Protest Mechanism 15 SECTION III. ELIGIBILITY DATA SHEET SECTION IV. ELIGIBILITY FORMS EF 1. Eligibility Documents Submission Form 20 EF 2. Statement of All On-Going and Completed Government and Private Contracts, including Contracts Awarded but not yet Started 21 EF 3. Summary of Projects 22 EF 4. Consultant’s References 23 EF 5. Summary of Curriculum Vitae 24 EF 6. Format of Curriculum Vitae for Proposed Professional Staff 26 EF 7. Statement of Consultant Specifying Its Nationality and Confirming that Those Who will Actually Perform the Services are Registered Professionals 29 Checklist and Tabbing of Eligibility Requirements 31 SECTION V. TERMS OF REFERENCE 1. Background 34 2. Description of the Railway 37 3. Description of Consulting Services 39 4. Objectives of Consulting Services 39 5. Scope of Consulting Services 40 6. Deliverables 53 7. Obligations of the Consultant 55 8. Obligations of BCDA 56 9. Manning Requirement 56 10. Project Duration 58 11. Approved Budget for the Contract 58 12. Mode of Payment 58 13. Short Listing of Prospective Bidders 59 14. Determination of the Highest Rated Bid 60 15. Performance Security 60 16. Standard of Services 61 17. General Terms and Conditions 61 SECTION VI. APPENDICES Appendix I Plan and Profile of SCRP Alignment Appendix II Employer’s Requirements LIST OF ABBREVIATIONS 3D Three-Dimension ABC Approved Budget for the Contract BAC Bids and Awards Committee BCDA Bases Conversion and Development Authority BGC Bonifacio Global City BIM Building Information Modelling BIR Bureau of Internal Revenue BOC Bureau of Customs BOT Build-Operate-Transfer CAPEX Capital Expenditure CBI Certificate of Budget Inclusion CDA Cooperative Development Authority CE Civil Engineer CFZ Clark Freeport Zone COA Commission on Audit CRK Clark International Airport CY Calendar Year DNP Defects Notification Period DOTr Department of Transportation DSCR Debt Service Coverage Ratio DTI Department of Trade and Industry ECC Environmental Compliance Certificate ECE Electronics and Communications Engineer EDS Eligibility Data Sheet EE Electrical Engineer EIA Environmental Impact Assessment EIRR Economic Internal Rate of Return EIS Environmental Impact Statement EMP Environmental Management Plan EOI Expression of Interest EOT Extension of Time EPCC Engineering, Procurement, Construction, and Commissioning ER Employer’s Representative ETCS European Train Control System FIRR Financial Internal Rate of Return GAA General Appropriations Act GE Geodetic Engineer GOCC Government-Owned or -Controlled Corporation GoP Government of the Philippines GPPB Government Procurement Policy Board HRB Highest Rated Bid IBP Integrated Bar of the Philippines ICC Investment Coordination Committee IM Information Memorandum InfraCom Infrastructure Committee IRR Implementing Rules and Regulations IT Information Technology ITB Instructions to Bidders JPMO Joint Project Management Office JV Joint Venture JVA Joint Venture Agreement LGU Local Government Unit LOD Level of Details MBA Military Bases Agreement MCRP Malolos-Clark Railway Project ME Mechanical Engineer MPSS Minimum Performance Specifications and Standards NCC New Clark City NCT New Container Terminal NEDA National Economic and Development Authority NPV Net Present Value NSCR North-South Commuter Railway O/D Origin and Destination O&M Operation and Maintenance ODA Official Development Assistance OGCC Office of the Government Corporate Counsel PCAB Philippine Contractors Accreditation Board PE Project Evaluation PhilGEPS Philippine Government Electronic Procurement System PIMS Project Information Management System PNR Philippine National Railways PPP Public-Private Partnership PRC Philippine Regulations Commission PSB Port of Subic Bay QA/QC Quality Assurance/Quality Control QCBE Quality-Cost Based Evaluation QCBS Quality-Cost Based Selection RA Republic Act RFP Request for Proposal RFQ Request for Quotation ROW Right-of-Way SBFZ Subic Bay Freeport Zone SCR Subic-Clark Railway SCRP Subic-Clark Railway Project SCTEX Subic-Clark-Tarlac Expressway SEC Securities and Exchange Commission SFS Subic Bay International Airport TAS Transaction Advisory Services TMP Traffic Management Plan TOR Terms of Reference TWG Technical Working Group USA United States of America VAT Value-Added Tax VFM Value for Money VGF Viability Gap Funding SECTION I REQUEST FOR EXPRESSION OF INTEREST REQUEST FOR EXPRESSION OF INTEREST FOR CONSULTING SERVICES FOR SUBIC-CLARK RAILWAY PROJECT 1. The Bases Conversion and Development Authority (BCDA), through the 2020 General Appropriations Act (GAA) allocations and continuing appropriations, intends to apply the sum of One Billion Five Hundred Twenty Million Five Hundred Thirty Four Thousand Four Hundred Pesos (₱1,520,534,400.00), inclusive of value-added tax (VAT) and applicable government taxes, being the Approved Budget for the Contract (ABC) to payments under the contract for the Consulting Services for the Subic-Clark Railway Project (SCRP). Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals. 2. BCDA now calls for the submission of Eligibility Documents for the Consulting Services for the SCRP. Eligibility Documents of interested consultants must be duly received by the Bids and Awards Committee (BAC) Secretariat on or before 20 October 2020 (Tuesday) at 09:00 AM at the BCDA Corporate Center, 2/F Bonifacio Technology Center, 31st Street corner 2nd Avenue, Bonifacio Global City, Taguig City, Metro Manila. The opening of the Eligibility Documents shall be on 20 October 2020 (Tuesday) at 10:00 AM at the BCDA Corporate Center. Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion. 3. Interested bidders may obtain further information from BCDA and inspect the Bidding Documents at the address given below during office hours between 08:00 AM and 05:00 PM. 4. A complete set of Bidding Documents may be acquired by interested Bidders between 26 October 2020 (Monday) and 25 November 2020 (Wednesday) from the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the Government Procurement Policy Board (GPPB), in the amount of Seventy Five Thousand Pesos (₱75,000.00). It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of BCDA; provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 5. The BAC shall draw up the short list of consultants from those who have submitted Expression of Interest (EOI), including the Eligibility Documents, and have been determined as eligible in accordance with the provisions of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR). The short list shall consist of not more than five (5) prospective bidders who will be entitled to submit bids. The criteria and rating system for short listing are: a. Relevant experience of the Consultant (40%); b. Qualifications of the Key Staff to be assigned to the Project (50%); and c. Current workload of Key Staff relative to capacity (10%). The Consultants must garner a score of at least seventy percent (70%) to be qualified for short listing, but only the Bidders ranked top five (5) of the list are to be included in the final short listing. 6. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the IRR of RA 9184. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines. 7. BCDA shall evaluate bids using the Quality-Cost Based Evaluation/Selection (QCBE/QCBS) procedure with a 75:25 ratio. The technical proposal shall be given a weight of seventy-five percent (75%) and the financial proposal shall be given a weight of twenty-five percent (25%). The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders (ITB). 8. The Contract shall be completed within sixty six (66) months. 9. BCDA will hold a Pre-Eligibility Conference (online coverage) on 06 October 2020 (Tuesday) at 10:00 AM at the BCDA Corporate Center, 2/F Bonifacio Technology Center, 31st Street corner 2nd Avenue, Bonifacio Global City, Taguig City, Metro Manila and via video conferencing thru Google Meet which shall be open to prospective bidders. To be able to join the online Pre-Eligibility Conference, a scanned written request shall be made/emailed to the BAC Secretariat. 10. BCDA reserves the right to reject any and all bids, declare a failure of bidding, or not award
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