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STATE OF WASHINGTON OFFICE OF FINANCIAL MANAGEMENT STATE HUMAN RESOURCES DIVISION | DIRECTOR’S REVIEW PROGRAM P.O. Box 40911 ∙ Olympia, WA 98504-0911 ∙ (360) 407-4101 ∙ FAX (360) 586-4694 DATE: September 11, 2017 TO: Connie Goff Rules and Appeals Section Chief FROM: Meredith Huff, MPA, SPHR Director’s Review Specialist SUBJECT: Charles Halcomb v. Dept. of Corrections (DOC) Allocation Review Request ALLO-17-035 DIRECTOR’S DETERMINATION This position review is based on the work performed for the twelve-month period prior to January 19, 2017, the date that DOC Human Resources (HR) received a request for a review of Charles Halcomb’s position. As the Director’s Review Specialist, I carefully considered the exhibits and written communication provided by the parties. After review and analysis of Mr. Halcomb’s assigned duties and responsibilities, I conclude Mr. Halcomb’s position is correctly allocated to the Locksmith Supervisor classification. BACKGROUND Mr. Halcomb submitted a Position Review Request (PRR) to DOC HR on January 19, 2017, requesting reallocation of his position from Locksmith Supervisor to Maintenance Mechanic 4. (Exhibit B-2) Ms. Mindy Portschy, HR Consultant, DOC HR Classification Unit, conducted a review of Mr. Halcomb’s position. By letter dated March 28, 2017, Ms. Portschy notified Mr. Halcomb that his position was correctly allocated to the Locksmith Supervisor classification. On April 26, 2017, Mr. Halcomb submitted a request for a Director’s Review of DOC’s determination. (Exhibit A-1) This is a written review based on the submitted information. Director’s Determination Charles Halcomb ALLO-17-035 Page 2 RATIONALE FOR DIRECTOR’S REVIEW The purpose of a position review is to determine which classification best describes the overall duties and responsibilities of a position. A position review is neither a measurement of the volume of work performed, nor an evaluation of the expertise with which that work is performed. A position review is a comparison of the duties and responsibilities of a particular position to the available classification specifications. This review results in a determination of the class that best describes the overall duties and responsibilities of the position. Liddle-Stamper v. Washington State University, PAB Case No. 3722-A2 (1994). ORGANIZATIONAL STRUCTURE (Exhibits B-2 and B-5) Mr. Halcomb works as a Locksmith Supervisor at DOC - Washington Corrections Center for Women (WCCW). As shown on the Captain/Custody organization chart dated December 16, 2016, Mr. Halcomb reports directly to Correctional Captain, Kathleen Ahmu. Captain Ahmu reports to Ms. Donna Zavisian, Superintendent. DUTIES AND RESPONSIBILITIES Position Description (PD) (Exhibit B-3) The PD was signed on January 30, 2017 by Supervisor, Captain Kathleen Ahmu and Mr. Halcomb. WCCW HR date-stamped receipt of the PD on January 30, 2017. Position Objective At Washington Corrections Center for Women, an adult correctional facility, this position is responsible for the control and issuance of keys, locks and lock building equipment. Repairs and maintains locking devices. Ensures that key issuance does not conflict with zone concepts and entry into restricted areas is controlled. Mission: To Improve Public Safety. Duties (in part) 30% This position is responsible for the oversight, pinning, keying and installation of facility lock cores. 30% Maintain multiple key systems that maintain a computerized key control inventory program and a schedule of all locks and keys that includes key, key ring, door, and lock numbers, function, control-point, and provide cross references to aid in finding information. 10% Researches and recommends keys systems and lock repairs, upgrades and system rehabilitation projects. Director’s Determination Charles Halcomb ALLO-17-035 Page 3 15% Coordinates with contractors during planning phase of unit expansion’s [sic] and remodels to ensure that proper locking devices are specified to maintain institutional security. Responsible for key and lock control during construction. 15% Ensure that sufficient stocks of replacement parts are available to meet immediate security needs. Maintain control and security of all inactive keys, key blanks, and key making machines. Mr. Halcomb works under general direction of his supervisor and his work is reviewed for effectiveness and expected results. SUMMARY OF EMPLOYEE’S PERSPECTIVE Position Review Request (PRR) (Exhibit B-2) Mr. Halcomb signed the PRR on January 19, 2017. Captain Ahmu signed on January 30, 2017 and noted she exercises “Spot Check” supervision. Position Purpose Order all lock and key related hardware items, provide prevenitive [sic] maintenance and installation, repairs on all electified [sic] and mechanical delention [sic] locking systems, to included [sic] entry and offender doors, gates, pneumatic door closers, panic devises for the safety and security of the facillty [sic]. Assist/advise maintenance staff on repairs to pneumatic and chain driven slider doors. Replace detention door hinges and other door related Issues [sic]. Maintain facllity [sic] key rings and database to comply with DOC Key Control policy 420.550, which includes adding/deleting keys on rings, changing/ re keying [sic] locks, also conducting quartley [sic] key inventories. Document all work orders through Micromain, emergency work orders, respond back to the facility after hours per Shift Lieutenant/Duty Officer, Facilities Manager. Stock all necessary parts and materials to maintain safety and security of the faciltly [sic]. Responsible for having up to date building schematics/floor plans. Mr. Halcomb specified the Maintenance Mechanic 4 is the best match for his position: As technolgy [sic] is advancing Locksmith work is more specialized. At WCCW 85% of the locks that the Locksmith position currently works on are electrifeld [sic] detention locking systems. Prison [sic] Locksmiths [sic] skills and responsibilties [sic] are much higher than that of a standard locksmith due to safety and security requirements. Provide locksmith support for WCCW, MCCCW, McNeil Island, CJC Tacoma, Headquarters, WCC when needed. Director’s Determination Charles Halcomb ALLO-17-035 Page 4 Main Job Duties 65% Preform [sic] skilled maintenance locksmith work in ordering, Installation, repair, trouble shooting of electrified entry door locks and offender doors, electrified gates, magnetic locks, currently operated by touch screens. Installation and repair of numerous types of pneumatic/hydraulic door closers, panic hardware, and ADA operators. Work on detention door hinges and frames to ensure proper looking [sic] and unlocking. 20% Under the dlrectlon [sic] of the Key Control Manager (Captain) keep an updated key Inventory and schemactics [sic] of all facility key rings, emergency key rings, restricted key rings, vehicle keys and doors. Maintain several computerized Keywatcher databases, adding/deleting facility staff, contract staff, auditors when needed. All to comply with DOC Key Control Policy 420.550. 10% Provide several other DOC facilities departments within the region with locksmith work to minimize operational costs and downtime. Daily tool accountablllty [sic] and inventory of lock parts, materials, and key blanks. Assist Maintenance staff by ordering, repair, diagnose problems with pneumatic and chain driven slider doors and other duties. 5% Keep a clean and organized Lockshop. Dispose of broken/damaged keys to provide a safe and secure environment per policy. Other duties as assigned. Request for Director’s Review (RDR) (Exhibit A-1) The RDR was received by OFM-State Human Resources on April 26, 2017. The Maintenance Mechanic 4 is indicated as a better match for Mr. Halcomb’s duties. He described the duties and responsibilities he performs that he believes are outside of his current Locksmith Supervisor classification as follows: Develops and conducts a preventive maintenance program for assigned machinery and equipment; Enforces safety rules and regulations; maintains records on work performed; writes reports as required; Fabrication/welding specifically for key/locking systems, doors/devices and related building and facilities hardware as needed; May lead, supervise or instruct others as needed for specific projects, repairs and updates; Research and make recommendations for repairs, upgrades and system replacement as requested; May install and maintain building structures (doors, walls, closets, etc.) in conjunction with Facilities Maintenance Manager/staff that contain key/locking systems; Maintain records and equipment for newly installed electronic key card system (proximity card) Director’s Determination Charles Halcomb ALLO-17-035 Page 5 Mr. Halcomb provided a letter, dated April 26, 2017, (Exhibit A-1) as follows: I received a letter dated, March 28, 2017, denying my request for a reallocation of positon GC81 from Locksmith Supervisor to Maintenance Mechanic 4. Per the instructions on page 4 of 5, I am formally submitting my request for a review by the Office of the State HR Director. This request is being submitted by fax. First and foremost I am a dedicated Department of Corrections employee. I have enjoyed working for the State of Washington for over nine years. The last six years have been as the Locksmith Supervisor at Washington Corrections Center for Women (WCCW) after the closing of McNeil Island Corrections Center (MICC) in 2013. I was encouraged by my supervisor and facility leadership to pursue a reallocation/reclassification of my current position.