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2017-2018 CIP/AAP Program Funding

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2017-2018 CIP/AAP Program Funding Project Proposal Guidelines The Community Initiatives and Who Can Apply Affected Areas Programs (CIP/ AAP) are intended to be flexible and incorporate community- based funding decisions. The Registered and non-registered non- programs support local projects profit and not-for-profit societies, that provide additional value to groups, and organizations in good Basin communities, and that standing are invited to submit a benefit the broad community project proposal that benefits one or and public good. more of the following electoral areas: Program funds are distributed MUNICIPALITIES: Cities: Castlegar, annually to the Trust’s local Nelson Town of: Creston Village of: government partners: the regional districts of East Kaslo, Nakusp, New Denver, Salmo, Kootenay, Central Kootenay Silverton and Slocan and Kootenay Boundary, the RURAL ELECTORAL AREAS: City of Revelstoke, Town of Golden, Village of Valemount, A-Wynndel/East Shore Kootenay and to our Indigenous partners: Lake, B, C, D, E, F, G, H-The Slocan Ɂaq’am, Ɂakisq’nuk, Lower Valley, I, J-Lower Arrow/Columbia, Kootenay (Yaqan nuɁkiy), Tobacco Plains Indian Band K-The Arrow Lakes (Ɂakink’umŧasnuqŧiɁit) and the Shuswap Indian Band. Submissions and Inquiries Project proposals are welcomed from January 8th to February 28th, 2017 and must CIP/AAP Program Funding is for be submitted using the 2017/2018 Project Proposal (Attachment A) that is available meeting community and public on the RDCK website at http://rdck.ca/cip-aap. Please forward your inquires and needs rather than private needs and the Columbia Basin Trust Act submissions to: requires Trust funding NOT Regional District of Central Kootenay relieve any level of government of Attention: Judy Madelung, Grants Coordinator its normal obligations. Program Box 590, 202 Lakeside Drive, Nelson BC V1L 5R4 funds are not to be used to fund Email [email protected] [email protected] Fax 250-352-9300 basic infrastructure activities such 2017 CIP/AAP Project Proposals will be accepted until 16:30 PST—February 28, 2017 as roads, sewers, water systems, fire services and core services normally provided through Registered non-profit or not-for- government taxation. Submission Deadline profit societies and organizations The Project Proponent (as defined in Attachment A, section A may request a value of choice from item 2) assumes financial and project responsibility for the each electoral area per project project outlined in the proposal. A sponsored organization is proposal however, non-registered supported by a project proponent and funding will be 28 non-profit, not-for-profit groups or conditional on the status of the project proponent. organizations may only request Individual and private sector proposals must be sponsored by funding support to an overall February 2017 a non-registered or registered non-profit, not-for-profit proposal maximum of $4999 per organization and the project must clearly demonstrate project proposal. community benefits. 2017-2018 CIP/AAP Project Proposal Guidelines—General Information and Instructions (page 2) Project Proposal Submit One (1) Project Proposal per Project Community Involvement s Please do not submit a paper copy if the original The proposal form proposal was submitted by email. Public consultation meetings (Attachment A) is available will be conducted throughout on the RDCK website at Revised proposals must be clearly marked "REVISED" and received at the RDCK Nelson office by the the RDCK electoral areas during April and proponents will be http://rdck.ca/cip-aap submission deadline date. given the opportunity to make a Project Proposal—Required fields proposal presentation for CIP/ and will also be available in All fields are mandatory with the exception of Section hard copy from Area A - Sponsored Organizations items 2a–8a if not AAP area funding consideration. Directors, RDCK Services at applicable. Proposals must include a balanced project the Creston Library; the budget (item 19). Meeting dates and times will be Lardeau Community made available on the RDCK Center; City and Village Note: Initial project startup costs are acceptable however, ongoing operational costs that pose potential multi-year website and will be advertised halls/municipal offices in local newspapers throughout throughout the Regional expense implications will not be accepted. District and at the RDCK the RDCK electoral areas prior Project Proposal—Attachments to public consultation meetings. head office in Nelson. Maximum five (5) pages. Note - Proponents are It is preferred that Other Funding Opportunities proposals be submitted by CBT is committed to ensuring that other funding expected to attend the public email however, typed or opportunities are sought to support projects in the meeting for each electoral handwritten and delivered Basin. Accordingly, project proponents are encouraged area funding is requested to this office by fax, post, to seek funding from other sources to assist with their from. courier, or hand delivered projects and not to rely solely on CIP/AAP funding. is also acceptable. PROJECT PROPOSAL DEADLINE - Tuesday, February 28th 2017 Key Time Periods Dispute Resolution In the event an organization or individual wishes to lodge a complaint about the process used regarding the administration of the program or the public consultation meeting a written complaint containing the complainant’s name, contact information, and a detailed description of the issue must be submitted to the RDCK Board of Directors no later than five (5) working days after the public consultation meeting. Approval of Proposals The RDCK Board of Directors will make the final project funding decision The City of Nelson has specific criteria at the May 2017 board meeting and the results will be made available on regarding Nelson’s Sustainability Goals and Community Priori-ties. Please contact the RDCK website at http://rdck.ca/cip-aap Joanne Caldecott at [email protected] or 250-352-5511 for more information Project Period regarding your proposal. All proposals need The 2017-2018 project period is recognized as the day following the May to be submitted to the attention of the 2017 RDCK Board meeting to June 30, 2018. Projects are expected to be RDCK and supporting documentation for completed within this one year period and expenses pertaining to the City of Nelson consideration may exceed project described in Attachment A must be incurred no earlier that the five (5) pages and needs to be submitted as start date of the project period. a separate file. Release of Funding Funding payments will be dispersed during the month of June 2017. *Note: Organizations that received CIP/AAP Final Financial Reports for Proposals funded in 2017 are due June 30/18 program funding in 2015 and earlier years An intact final report completed in its entirety and accompanied were required to submit an intact final by copies of invoices/receipts that support project expenditures financial report no later than December 31, that incurred during the project period is expected to be submitted 2016 for each project supported by CIP/AAP to the RDCK office by June 30, 2018 or upon completion of the funding. project, or upon expenditure of funds whichever comes first. Incomplete projects as of June 30th are advised to obtain an Organizations failing to satisfy reporting authorized extension or authorized change of scope by October requirements will not eligible for 2017 CIP/ 31st in order to remain in good standing. AAP funding consideration. 2017-2018 Community Initiatives and Affected Areas Program – Project Proposal (Attachment A) Section A Project Proposal – General Information 1. Date of Proposal Sponsored Organization 2. PROJECT PROPONENT (Organization responsible for project) 2a. Sponsored organization’s name 3. Society Registration No. 3a. Need for sponsorship (please provide reason) 4. Mailing Address 4a. Sponsored organization’s mailing address 5. City, Province, Postal Code 5a. Sponsored organization’s City, province, postal code 6. Phone No. 6a. Sponsored organization’s phone number 7. Name of Project Contact 7a. Sponsored organization’s contact 8. Email for Organization Office Use Only 8a. Sponsored organization’s email Receipt of Proposal Confirmed by Email Confirmation 9. PROJECT TITLE 10. REQUEST for FUNDING P lease indicate the amount requested from each area, the total amount requested and the total project budget. Proponents applying for project funding from more than one electoral area/municipality must be aware that the TOTAL AMOUNT REQUESTED can Not exceed the TOTAL PROJECT BUDGET. Community Initiative Funds (CIP) Electoral Area A $ Electoral Area G/Salmo $ Town of Creston $ Electoral Area B $ Electoral Area H $ City of Nelson $ Electoral Area C $ Electoral Area I $ Village of New Denver $ Electoral Area D/Kaslo $ Electoral Area J $ Village of Silverton $ Electoral Area E $ City of Castlegar $ Village of Slocan $ Electoral Area F $ Affected Areas (AAP) Initiatives and Affected Areas Combined (CIP/AAP) Electoral Area D (AAP) $ K-Arrow Park $ K-Bayview/Nakusp/Rural $ Nakusp Electoral Area J (AAP) $ K-Burton $ K-Edgewood $ K-Fauquier $ TOTAL AMOUNT REQUESTED $ TOTAL PROJECT BUDGET $ Registered non-profit/not-for-profit organizations may request any value of funding from each electoral area per project proposal however; non-registered non-profit/not-for-profit organizations may only request funding support from electoral areas to an overall maximum of $4999 per project proposal. 11. Project Viability Is this project or a component of this project viable if the full funding request is not supported? ___Yes ___No NOTE: If a decision of a community involvement process results in a project being supported for less than 20% of the applicant's requested funding, and if the applicant indicates that the project cannot proceed with that 20%, that allocation will be returned to the supporting area for allocation for the following funding year. 658. /16 17-Nov-16 2017 CIP/AAP Project Proposal - Attachment A Page 1 2017-2018 Community Initiatives and Affected Areas Program – Project Proposal (Attachment A) Section A Project Proposal – General Information 12.
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