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Higher Education Commission, Pakistan Higher Education Commission, Pakistan Request for Proposals (RFP) Hiring of Consulting Firm for Establishment of University The Higher Education Commission (HEC), Pakistan intends to hire the services of a consulting firm to carry out an academic feasibility study for the establishment of “University at North Waziristan Tribal District”, erstwhile North Waziristan Agency, Khyber Pakhtunkhwa. Interested firms can obtain RFP documents from the address given below. The documents consist of RFP, ToRs, Evaluation Criteria and format for Technical and Financial Proposals. These documents can also be downloaded through following links: www.hec.gov.pk www.ppra.org.pk The proposals both Technical and Financial shall be submitted in a sealed envelope at following address on or before March 9, 2021 at 1330 hours. The Technical Proposals will be opened on the same date at 1400 hours at Lecture Hall, HEC, Sector H-9, Islamabad. Pursuant to the Regulations 36(b) Methods of Selection of Consultants of “Procurement Consultancy Services Regulations 2010” of PPRA, quality and cost based selection will be adopted for the selection of consultant. M. Tajammal Khan Assistant Director Planning & Development Division Higher Education Commission Room # 1205, Sector H-8/1, Islamabad Phone: 051-90401260, 90401264; E-mail: [email protected] Request for Proposal (RFP) The Procurement of Consulting Services (Firm) RFP No.: Academic Feasibility study for “Establishment of University in North Waziristan Tribal District (NWTD)”. January, 2021 Higher Education Commission H-9 Islamabad Telephone: + 92-51-9040 1264-1219 Fax: +92- 51- 9040 1202 Email: [email protected] URL: http://www.hec.gov.pk TABLE OF CONTENTS INSTRUCTIONS TO CONSULTANT Page # General provisions 3 Introduction 3 Preparation of Proposals 4 Submission, receipt and opening of proposals 5 Evaluation of proposals 5 Disclaimer 5 Confidentiality 6 Terms & Conditions 6 DATA SHEET 7 TERMS OF REFERENCE 9 DELIVERABLES UNDER CONTRACT 11 METHOD OF PAYMENT 11 DURATION OF ASSIGNMENT 11 ANNEXES 12 – 20 INSTRUCTIONS TO CONSULTANT 1. General Provisions 1.1 Definitions a) “Affiliate(s)” means an individual or an entity that directly or indirectly controls, is controlled by, or is under common control with the Consultant. b) “Client” means the implementing agency that signs the Contract for the Services with the selected Consultant. “Consultant” means a legally established professional consulting firm or an entity that may provide or provides the Services to the Client under the Contract. c) “Contract” means a legally binding written agreement signed between the Client and the Consultant. d) “Data Sheet” means an integral part of the Instructions to Consultant (ITC) Section 2 that is used to reflect specific e) “Day” means a calendar day. f) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other personnel of the Consultant, Sub Consultant or Joint Venture member(s). g) “Joint Venture (JV)” means an association with or without a legal personality distinct from that of its members, of more than one Consultant where one member has the authority to conduct all business for and on behalf of any and all the members of the JV, and where the members of the JV are jointly and severally liable to the Client for the performance of the Contract. h) “Key Expert(s)” means an individual professional whose skills, qualifications, knowledge and experience are critical to the performance of the Services under the Contract and whose CV is taken into account in the technical evaluation of the Consultant’s proposal i) “LOI” means the Letter of Invitation being sent by the Client to the shortlisted Consultants. j) “Non-Key Expert(s)” means an individual professional provided by the Consultant or its Sub-Consultant and who is assigned to perform the Services or any part thereof under the Contract and whose CVs are not evaluated individually. k) “Proposal” means the Technical Proposal and the Financial Proposal of the Consultant. l) RFP” means the Request for Proposals to be prepared by the Client for the selection of Consultant. 1.2 Conflict of Interest The Consultant is required to provide professional, objective, and impartial advice, at all times holding the Client’s interests paramount, strictly avoiding conflicts with other assignments or its own corporate interests, and acting without any consideration for future work 2. Introduction a) The Client named in the Data Sheet intends to select a Consultant from those listed in the Letter of Invitation, in accordance with the method of selection specified in the Data Sheet. b) The shortlisted Consultants are invited to submit a Technical Proposal and a Financial Proposal, or a Technical Proposal only, as specified in the Data Sheet, for consulting services required for the assignment named in the Data Sheet. The Proposal will be the basis for negotiating and ultimately signing the Contract with the selected Consultant. 3 3. Preparation of Proposals i) The Consultant will be required to submit the detailed proposal along with the plan of action in response to this TOR by using the format provided in Annexes. Consultant is invited to submit a technical proposal and a financial proposal specified in the Data Sheet ii) The costs of preparing the proposals in response to this TOR including a visit to the Client are not reimbursable. iii) The proposal will be evaluated on the basis of criteria already indicated in Data Sheet. The technical proposal will be evaluated first and financial bids of the technically qualified firms will be opened in second stage. 3a-Technical Proposal i) In preparing the technical proposal, Consultants are expected to examine the documents comprising this TOR in detail. Material deficiencies in providing the information in the proposal may result in rejection of a Proposal. ii) While preparing the technical proposal, Consultants must give particular attention to the technical expertise which they should possess for undertaking the assignment. iii) The technical proposal should provide the following information. a) Profile of Consultant showing core area of expertise, qualification, recognition indicating number of years of experience and the contact details b) An outline of recent experience relevant to this assignment. In case the previous assignment is carried out by a consortium or joint venture of different individuals/entities then a description of each within the consortium/joint venture should be provided. The details must include value and duration of projects in hand and projects completed of similar nature. c) List of clients, their contact details and services performed (in tabular form). d) The Consultant is required to provide detailed methodology (work plan) with detailed activities and sub activities with explicit time lines and assigned responsibility of particular team member e) The composition of the proposed team and the tasks that would be assigned to the team with reference to responsibilities and tasks. f) Detailed CVs of the proposed key professional staff. g) NTN number/Valid Income Tax Certificate h) An affidavit showing that the Consultant is not black listed by any government/semi government/autonomous body and is not involved in litigation. i) Any additional information as deemed necessary 3b-Financial Proposal In preparing the financial proposal, Consultants are expected to take into account the requirements and conditions of the RFP/TOR documents. The financial proposal should list all costs associated with this assignment. Any cost component not covered in the Financial Proposal, shall not be paid at later stage. The Financial Proposal must be enclosed separately in sealed envelope marked “FINANCIAL PROPOSAL”. The financial proposals of technically qualified Consultants will be opened in the presence of their representatives that choose to attend. The time and date of the financial bid opening will be communicated at a later time. All the costs must include all applicable taxes and costs must be indicated in Pak Rupees. 4 4. Submission, Receipt and Opening of Proposals The procurement services of consulting firm will be made as per PPRA rules under 3(b) under the procurement of consultancy services regulations 2010 i.e. single stage two envelop procedure. Consulting firm has to submit five (05) copies of the technical proposal placed in a sealed envelope clearly marked “Technical Proposal,” along with financial proposal in a sealed envelope clearly marked “Financial Proposal” and warning: “Do Not Open with the Technical Proposal.” All envelopes shall be placed into an outer sealed envelope bearing the submission address and clearly marked, “DO NOT OPEN, EXCEPT IN THE PRESENCE OF THE TENDER COMMITTEE.” The completed technical and financial proposals must be delivered at the submission address on or before the date & time as stated in the data sheet. Any Proposal received after the closing time shall be returned unopened. The technical proposals shall be opened at specified date by Tender Committee at Lecture Hall, Higher Education Commission, H-9, Islamabad. In case a public holiday is declared or working hours are reduced by the district administration/Government due to any reason on the bid opening day, the bids will then be opened on next working day at the same time. The financial proposal shall remain sealed and will be kept in the custody of the client. 5. Evaluation of Proposals General Consultants shall not contact the Client on any matter relating to their Proposal from the time of submission of the technical and financial proposal to the time the contract is awarded. If a firm wishes to bring additional information to the notice of the Client, it should do so in writing at the address indicated in the Data Sheet. Evaluators of technical proposals shall have no access to the financial proposals until the technical evaluation is concluded. Technical Proposal The Committee will carry out the evaluation of proposals on the basis of their responsiveness to the TOR, applying the evaluation criteria and point system specified in the Data Sheet.
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