Alabama Film Office:

Camera Ready State Agencies

® Certified Public Manager Program CPM Solutions Alabama 2014

Table of Contents

Camera Ready State Agencies Project Team ...... 3 Introduction ...... 4 Team Task and Activities ...... 4 Research on Film Guidelines, Policies, and Procedures of State Agencies ...... 5 Subject Matter Expert (SME) Interviews with State Agency Leaders ...... 6 Alabama Department of Conservation and Natural Resources (ADCNR) ...... 6 Alabama Department of Corrections (ADOC) ...... 7 Alabama Department of Public Safety (ADPS) ...... 8 Alabama Historical Commission (AHC) ...... 8 SME Interviews with Stakeholders in the Filming Industry and Local Government ...... 9 STAMP ...... 10 Walters & Associates ...... 10 Benedict and Associates ...... 11 City of Montgomery ...... 12 Research on Film Permit Processes in Other States...... 13 California ...... 13 Florida ...... 14 Georgia ...... 15 Mississippi ...... 16 Tennessee ...... 17 Analysis of the Effectiveness of Film Permit Processes of Other States ...... 17 Recommendations ...... 18 Conclusion ...... 20 Acknowledgements ...... 21 Sources ...... 23 Appendices ...... 24

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Alabama Film Office: Camera Ready State Agencies Project Team

Alabama Department of Finance – Division of Risk Management Elizabeth Fralish

Alabama Department of Human Resources Dr. Melody Griffin

Alabama Department of Labor Sheila Black Vallarea Smith

Alabama Department of Revenue Catherine Naman Patrick Price

Alabama Department of Youth Services Shauntrice Ellis

Alabama Public Library Service Scott Burbank

Alabama Real Estate Commission Pam Oates

Alabama State University Dorothy Walker

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Introduction The mission of the Alabama Film Office (AFO) is to encourage economic growth, and an increase in commercial opportunities for businesses and citizens, by building and promoting film and related media industries in the State of Alabama. These activities include recommending policies and legislation, implementing and participating in programs and projects, and actively representing Alabama’s natural assets and film industry infrastructure.

In its efforts to accomplish this mission, the AFO has encountered several challenges related to film productions using State property and/or State personnel. First, many State agencies have no written policies for location fee cost, procedures for scheduling agency personnel, or requirements of insurance coverage for filming at State-owned facilities. Second, there are no permit procedures or written guidelines for producers to review before requesting permission to film on State-owned property. Third, film producers often are not aware of laws, restrictions, and safety regulations pertaining to filming at a State-owned location.

Team Task and Activities Tommy Fell, Location Coordinator for the AFO, asked an Alabama Certified Public Manager® Team to make an informed recommendation on an efficient, cost effective, and informative permit process that could be implemented in Alabama. To accomplish this task, this team, herein referred to as the Camera Ready State Agencies Team, conducted the following activities:

• Researched what film guidelines, policies, and procedures currently exist for State agencies in Alabama. • Interviewed leaders in State agencies who have worked with productions and film producers in the past in order to gain their insight on what considerations need to be taken into account in a film permit process for the State of Alabama. • Interviewed stakeholders in the filming industry to learn more about what is involved in putting together a production and what considerations from the filming industry need to be taken into account in a film permit process for the State of Alabama. • Researched film offices in other states to determine what permit processes are in place for working with film production companies. • Reviewed the laws, requirements, guidelines, and policies pertaining to film permits in other states and the appropriateness of similar statutory and regulatory requirements for Alabama. • Analyzed the effectiveness of the film permit processes of other states and made recommendations that the AFO can use to develop an efficient, cost effective, and informative permit process for the State of Alabama.

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Research on Film Guidelines, Policies, and Procedures of State Agencies The Camera Ready State Agencies Team began the research process by determining what guidelines, policies, and procedures currently were in place in Alabama’s State agencies to guide filming on State property and/or use of State personnel during productions. The State agencies that were researched included the ones that the team members represent, as well as State agencies that have been involved with film productions in the past.

The agencies represented by the Camera Ready State Agencies Team are:

• Alabama Department of Finance – Division of Risk Management (DORM) • Alabama Department of Human Resources (ADHR) • Alabama Department of Labor (ADOL) • Alabama Department of Revenue (ADOR) • Alabama Department of Youth Services (DYS) • Alabama Public Library Service (APLS) • Alabama Real Estate Commission (AREC) • Alabama State University (ASU)

In researching these agencies, the team determined that most of these agencies (ADHR, ADOR, APLS, AREC, and ASU) do not have any specific guidelines at this time, and, for those that do, the guidelines that are in place either are very outdated or too rudimentary. The Alabama Department of Finance has a building use policy, but it does not specifically cover the use of buildings for filming purposes. ADOL maintains the Alabama Child Labor Law Release for Child Actors under 18 years of age. This one-page form has to be approved by ADOL’s Child Labor Enforcement Office and the AFO. DYS has a policy; however, it has not been updated in 20 years. Parents of the youth at DYS have to give consent for their child to be filmed. There were no other policies in place across these agencies related to filming on State property and/or use of State personnel. For the most part, the personnel at these agencies also do not have any clear direction on how to develop such guidelines.

The Camera Ready State Agencies Team expanded its research to other State agencies that had historically been involved with film productions based on the information provided to the team by the AFO. The team examined what guidelines, policies, and procedures were in place for the following agencies:

• Alabama Department of Conservation and Natural Resources (ADCNR) • Alabama Department of Corrections (ADOC) • Alabama Department of Mental Health (ADMH) • Alabama Department of Public Safety (ADPS) • Alabama Department of Insurance – State Fire Marshal’s Office (ASFM) • Alabama Department of Transportation (ALDOT) • Alabama Historical Commission (AHC)

ADCNR currently has a one-page contract for park usage and a basic Filming Fee Schedule that outlines the costs associated with filming at an Alabama State Park. This fee schedule outlines

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which types of film productions would be charged a fee, and it allows for the fee to be negotiated based on the size of the production. ADOC uses a media release form called the Administrative Regulation 005 – Public Information. While this form is not detailed enough for filming projects, it is all the ADOC currently has available. ADMH has started the process of developing filming guidelines after having been approached about using its facilities. The main filming requirements for ADMH are that filming will not be allowed where there are patients or at vacant locations where patients would be cast in negative light. ADPS has a form letter that states payroll fees for reimbursement of employee time and equipment usage. ALDOT uses an agreement for grading and/or landscaping on right of way for a filming contract. The AHC is now in the process of developing a media policy for its historic sites since it gets enough requests for filming at its historic sites to warrant having a formal policy. In gathering this information from these State agencies, it became evident that none of them had fully developed a film permit or filming guidelines.

The ASFM does require anyone, including film production companies, to obtain a permit for pyrotechnics or explosives. The ASFM has shut down filming projects that failed to receive a permit in advance. There was a recommendation made that permit guidelines include information on how to obtain the required fireworks/pyrotechnics permits from the ASFM.

It was unanimous among all of the stakeholders interviewed that a standard film permit and guidelines would be helpful to their agencies. They expressed that a standardized process would speed up the turnaround time for acceptance of contracts greatly, as well as provide protection for the State’s properties, image, and officials. They also agreed that the agencies would like the process to be initiated through the AFO, as they have the knowledge and resources needed to guide this process.

Subject Matter Expert (SME) Interviews with State Agency Leaders After the initial research described above was completed, the team determined that more information was needed from some of the agencies who had prior experience with productions in order to determine what would be important to include in the film permit process. Specifically, team members interviewed State agency leaders from the following State agencies.

• Alabama Department of Conservation and Natural Resources (ADCNR) • Alabama Department of Corrections (ADOC) • Alabama Department of Public Safety (ADPS) • Alabama Historical Commission (AHC)

Alabama Department of Conservation and Natural Resources (ADCNR) At the time of the interview with the Camera Ready State Agencies Team, the ADCNR representative was not aware of any productions ever being filmed on ADCNR properties. It was because of the team’s research that he learned that State Parks have been used for several different film projects. ADCNR manages twenty-two State Parks and over 500,000 acres of public lands. It became clear that authorizations for film productions on property owned and

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managed by ADCNR were de-centralized and, in some cases, only known to the onsite manager of a given park or property.

The representative stated that he would like to expand ADCNR’s fee schedule for filming to include indemnity and hold harmless agreements, as well as a performance bond requirement and a compensation agreement. He was in favor of a standard/uniform contract for all State agencies. He also favored the AFO being the first point of contact for film industry representatives. That would allow a screening process to be implemented and all agency required information to be gathered prior to contacting the individual agencies, so that productions could receive agency approval more quickly. The representative suggested that a standard film permit for State agencies would be beneficial for the parks and public lands, allowing more exposure for, and therefore increased awareness of, State land holdings.

The representative recommended that a standardized film permit process include a standard contract with agreements, proof of insurance, explanation and summary of the proposed project, and a compensation plan to cover reimbursement of State employees’ time and fees associated with the use of State property. Performance bonds would help offset possible damages. He also recommended the process include a checklist to fast track the provision of required paperwork. For ADCNR, the Commissioner’s Office and the Chief Legal Counsel would have oversight for approving use of their property and/or personnel. He suggested that a minimum of ten days be allowed to obtain approvals from ADCNR. If all the required information was submitted with the initial permit request, then it might be possible to have a faster turnaround.

Alabama Department of Corrections (ADOC) To learn more about ADOC policies and needs related to a film permit process, team members interviewed a representative from ADOC. The representative indicated that any requests for filming would be treated as a media request and all media requests are routed to ADOC’s Public Information Officer (PIO). The PIO serves as the official spokesperson on matters and policies regarding the agency, as well as disseminates departmental information to the public, the media, and other State agencies.

The ADOC PIO works with the ADOC Commissioner to determine appropriate access to ADOC property. The Department does not have a formal process for productions to film on ADOC property. However, it does have the Administrative Regulation Form 005 on Public Information which is available on the ADOC website under the “About ADOC” section in the "Administrative Regulations” subsection: http://www.doc.state.al.us/docs/AdminRegs/AR005.pdf.

That document outlines ADOC policies and procedures and includes the Visitor Release Form and the Inmate Consent Form. The ADOC Administrative Regulation Form 005 has the following provisions:

• At least 24 hours advance notice is required for visits to institutions or centers, except in emergency situations as determined by the Departmental and/or Institutional PIO and/or Commissioner or designee.

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• All cameras, video, and audio recording equipment will be subject to normal search procedure and only will be allowed by permission of the Departmental and/or Institutional PIO or designee.

One of ADOC’s properties, Holman Correctional Facility, was the subject of a 2006 documentary entitled Lockup: Holman Extended Stay produced by MSNBC. According to the representative, ADOC signed a license agreement with the production company when the Lockup series was filmed. ADOC agreed to provide a copy of the agreement for the team’s review.

Alabama Department of Public Safety (ADPS) During the six years that he has been in his current position, the representative from ADPS indicated that he has received five or six requests from the AFO for assistance with traffic control while filming on a public roadway in Alabama. He indicated that ADPS currently does not have any filming guidelines or policies. Department personnel simply assist, when requested, with traffic control to allow for safe filming on public roadways.

When asked what considerations need to be taken into account for ADPS in a standardized film permit process for State agencies, the representative stated that the State Troopers only need to be included if filming will take place on a public roadway and may interfere with traffic flow. The team also asked him for clarification on the role played by the Alabama State Trooper Association (ASTA) when assigning personnel to special projects, such as documentaries, productions, and commercials. He explained that the ASTA is a private organization that lobbies for the rights and benefits of Troopers. They have worked out an agreement with ADPS to coordinate oversized load escorts, which require a police escort. That is an off-duty employment for Troopers. ADPS is reimbursed for patrol car usage and fuel. The Troopers are paid by the trucking companies through the ASTA. A flat fee of $45/hr is charged for the Trooper only, and there are costs charged per mile for the vehicle. He indicated that it typically would take five to ten business days to execute an agreement/contract with ADPS. He suggested that an arrangement similar to the one in place for oversize loads escorts be set up with the ASTA to obtain the services of Troopers as traffic escorts during production and filming activities.

Alabama Historical Commission (AHC) The team interviewed a representative from the Alabama Historical Commission’s (AHC) Alabama State Historic Preservation Office. Most of the information that she provided was specific to the Alabama State Capitol. The State Capitol is one of thirteen historic sites that the AHC manages for the State of Alabama. The team contacted the AHC representative because the AHC was contacted by the company filming the movie “Selma” with a request to film scenes at the Alabama State Capitol, and those scenes were scheduled to be filmed during June, 2014.

The representative stated that the AHC is now in the process of developing a media policy for its historic sites since it gets enough requests for filming at its historic sites to warrant having a formal policy. At the State Capitol in particular, they receive requests from news crews to film about six times a year, but they only receive requests to film large productions about once every

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three to five years. Most of the requests that they receive for filming at the State Capitol are small productions, usually a few people and a camera.

Under the existing procedures, when the representative receives a request for filming, she usually makes the first determination as to whether it is appropriate. Then, she notifies the Historic Sites Director of the request and makes a recommendation as to whether or not the request should be approved based on the context of the filming. If the request is approved, then she said officials at the AHC, usually the Site Director in combination with the AHC Historic Sites Division Director, develop a contract with the production company to film at the location.

Requests for filming major productions like “Selma” always come through the AFO to the AHC. In those cases, the AHC works with the AFO to develop the contract for the filming at the AHC’s historic site. In the case with the Alabama State Capitol and a major film production, she coordinates with the Capitol Police, ADPS, the City of Montgomery, the Alabama Governor’s Office, and the Alabama State Attorney General’s office. The AHC also has to coordinate with the Alabama State Legislature if the production team wants to film in the Old House and Senate Chamber of the Capitol because they still control the use of that space. Smaller productions that are only going to be filming inside the Capitol do not involve coordinating with the City.

With regard to ways to improve the existing process, the representative stated that it would be helpful if the AFO had one basic form that is used to get approvals from all of the State agencies that would be involved with a particular production. She also suggested that the AFO develop a contract template that State agencies could modify and use to negotiate with production companies for filming on their property, rather than the State agency having to develop the contract from scratch. She stated, ideally, the AHC would like to have a minimum of a month in order to process a permit application for filming at one of its historic sites, but the actual time required depends on what the production team is planning to do. Complex requests likely would involve a longer approval time, ideally two to three months, whereas simpler requests potentially could be approved in one week. She also indicated that it would be useful for the AFO to have a list of historic sites on their website that are potential filming locations and that, when users click on the list, they automatically would be routed to the appropriate website, so that they could get further information about it.

The representative stated that a film permit process through the AFO would be beneficial in giving more accurate information of how much filming goes on in the State. Also, it would help the AHC know that they could focus on coordinating their part, while knowing that the rest is being handled by the appropriate parties.

SME Interviews with Stakeholders in the Filming Industry and Local Government In addition to researching State agencies’ filming guidelines and interviewing State agency leaders, the Camera Ready State Agencies Team contacted several subject matter experts, including stakeholders in the filming industry and local government, to gain knowledge of how the filming process works and what considerations would need to be taken into account in developing a film permit process for productions involving State agencies.

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The team interviewed individuals from the following organizations:

• STAMP • Walters & Associates • Benedict and Associates • City of Montgomery

STAMP The team contacted a producer with the STAMP advertising agency because that agency recently created a commercial for the Montgomery Chamber of Commerce using several historic sites. The agency selects the location site based on the project needs and collaboration between the producer, the director, and members of the creative team. He stated that their projects are usually very small and that they primarily use City-owned property or privately owned property. They have not found a need to contact the Alabama Film Office (AFO) for their projects in the past.

With regard to their process for knowing who to contact at locations, the producer stated that it was a matter of networking. Their clients may know someone or he may know someone through personal interactions. When asked about needs he would have in a film permit process for State agencies, he indicated that he never has worked on a project involving a State agency. Also, since they operate on a small scale, he indicated that he usually does not encounter problems or challenges in coordinating efforts to set up for a shoot. He has not encountered any special stipulations or guidelines in shooting at non-client owned locations. There only has been one instance when they needed assistance with traffic, security, or other logistics while shooting. It involved having assistance from the Montgomery police officers when they needed to get a shot of the trolley service.

Walters & Associates The team contacted a freelance production company doing business in Alabama and interviewed a location scout and manager with that company. He scouts locations for the production of short- term productions, commercials, and documentaries. He personally does very little work with feature films. Once awarded a job, he has limited time (sometimes as short as 48 hours). He coordinates the location and the services for personnel, including sanitary facilities, parking arrangements, lodgings, client tents, and catering. He also obtains signed releases (agreements) from all necessary parties, handles police and municipality notifications, and takes care of site clean up requirements.

He often works closely with the AFO on most of his production projects. Even when it is a short production not using State property, he contacts the AFO representative, Tommy Fell, to let the office know the brief details of the production as a courtesy.

He has worked directly with a few State agencies, including ADPS, ADCNR, and ALDOT. He typically contacts the agency directly since he has been in the industry for so many years and has established specific key people to contact within the various agencies. There are generally no formal guidelines that he follows when working with the agencies. At ADPS, he has a contact that can line up officers for his productions, and he is responsible for paying the hourly rate for

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the officer, as well as mileage on the patrol car. When working with ADCNR, he typically calls the park manager directly or calls the Director of State Parks. Most of the movies or commercials with which he has been involved were filmed under the jurisdiction of a municipality.

He selects locations based on the vision of the director. He stated that Alabama appeals to production companies because the State offers geographical diversity and historical sites. The fact that Alabama is a non-union State and the hospitality of the local people are also positive factors that draw productions here, he believes.

Once a location is selected, the location manager has to secure permission from the owner of the property and notifies the municipality’s Mayor and police department. He also secures parking for as many as 30 vehicles and arranges other site necessities (e.g., caterers, services personnel, sanitary facilities, VIP tents, and clean up personnel).

He stated that he sometimes encounters challenges when securing a location site and the appropriate permits. Timing is his biggest challenge because short filming projects typically only have a two or three day notice. Thus, securing a location with all the appropriate legal contracts is sometimes difficult. He states that producers will not wait until the next City Council meeting. Their view is that “time is money.” If the permit process is too slow, then he believes the producers will seek other locations. The location must have a medical facility relatively nearby in case of accident. He also reports that securing accommodations for the crew can be a challenge in rural areas.

When asked for his suggestions regarding a film permit process for State agencies, he stated that the AFO could help the film industry by providing updated contact information for State agencies, as well as the hourly rates for officers and other State personnel. He also commented that providing notification to local municipalities and police departments would be helpful. His opinion was that requiring permits on small short-term film projects would be time consuming, cumbersome, and likely would not be completed by the production company. He believes that most companies would just film first and ask for forgiveness if discovered.

Benedict and Associates The team also contacted another freelance production company in Alabama to interview someone who has served various roles in productions such as an assistant director, location scout, line producer, and production manager. He has been working in the filming industry in Alabama for over 20 years. He is a liaison to production companies, similar to an event coordinator. He recently worked on commercials for Indie cars and Verizon. He worked with Alabama Power for many years producing their commercials. He also worked with the Alabama Tourism Department’s campaign. He does not work with feature films due to the time commitment involved; instead, he focuses on short film ventures.

He reports that he strives to represent the State well and works to try to improve the reputation of the State while he serves his clients. He uses the AFO as a central resource; however, with advances in technology, sometimes the film office gets overlooked. He considers the AFO as a partner in the industry and views them as helpful with obtaining tax credits. The AFO markets the State and also refers production companies to him. He expressed that the process could be

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improved and stated that a central information location would be very helpful in saving time and helping him and other companies.

Location scouts generally handle everything from start to finish, so, if the budget allows for it, then they will handle all permits. However, it is not always cost effective. He believes that a lot of production takes place without notification to the various agencies. Unless the location managers call the film office, there are times in which the AFO is overlooked. That means the State loses revenue due to not being allowed the opportunity to accommodate more of the needs of the companies undertaking these filming projects.

Attracting production companies to Alabama is important to him, and he feels that the southern hospitality is the primary factor that keeps companies returning to the State. In his opinion, the State tax incentives are good, and the location and topography offer great prospects for the production companies. He portrayed a genuine appreciation for the “home-town” atmosphere of the State. While he considered the benefits of this project to develop a standardized film permit process, he stated that the process must be quick for the production industry. He emphasized that he has to work fast and react quickly, and he has concerns regarding excess bureaucracy slowing down the production.

City of Montgomery In addition to the stakeholders in the filming industry noted above, the team interviewed a representative from the City of Montgomery, Alabama. While he does not use State-owned property or personnel in city events, the information gathered through this interview was extremely helpful in helping the team to understand the considerations that needed to be taken into account in developing the standardized film permit process. When production companies approach the City, the City contacts the AFO to see how to best handle the production needs. He explained that there are many factors involved with the production related to crowd control, closing streets, sanitation, and communication to the local businesses and citizens. The City of Montgomery creates an information package and partners with the AFO whenever necessary.

The City of Montgomery’s Special Events Department developed an Event Permit Application that he shared with the team. It is used to collect information about events that applicants want to hold in Montgomery. To aid applicants in completing the application and planning for their events, there is an accompanying handbook that outlines fees charged for different services, guidelines to be followed, and contact information for City departments and State agencies. He indicated that there is a non-refundable $25 fee that must be submitted with the application, plus any additional costs associated. The application is submitted to the Special Events Department, and the Special Events Department acts as a liaison with the appropriate City departments (e.g., police, sanitation, and fire) to get the necessary approvals for the application.

The Special Events Department forwards copies of the application to the various departments electronically. The process is designed to be a one-stop shop for any events to be held in the City, and the Special Events Department collects any extra fees required by the various departments as a convenience. The City does not collect the private industry billings for things such as stages, sound, and other equipment, but they do make local referrals as needed.

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Obtaining a permit is only necessary for commercial events or if the event will have any impact on the City. It is not required for private or family events. If the production is a commercial venture filming only on private property, then a permit is not necessary.

Research on Film Permit Processes in Other States Beyond researching the information described above for the State of Alabama, the Camera Ready State Agencies Team researched film offices in other states to determine what permit processes are in place for working with film production companies.

States Researched

California Tennessee

Georgia

Mississippi

Florida

In addition to examining elements of their film permit processes, the team reviewed the laws, requirements, guidelines, and policies pertaining to film permits in those states to assess the appropriateness of similar statutory and regulatory requirements for Alabama. The goal of the collection of this information was to allow the team to analyze the effectiveness of the film permit processes in these states to inform the development of an efficient, cost effective, and informative permitting process for Alabama.

Each of Alabama's neighboring states were included, as they are most likely to be viewed comparably by the film and visual media production industry. The State of California also was reviewed due to the historical depth of the experience of the authorities there with the motion picture industry, as well as California's economic gains from and continued prominence in that industry.

California California has an online fillable permit application as part of its film permit process. The application is very extensive, so that it covers virtually all possible information needed for a

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production to film on State property. It also is streamlined so that the application goes through the California Film Commission (CFC) office.

Information about California’s filming guidelines, policies, and procedures is easily accessible through the CFC website (http://www.film.ca.gov/Permits.htm). The information takes the applicant step-by-step through the online permit, insurance requirements, monitoring fees, frequently asked questions, State property factsheets, roadway requirements, and production safety. In terms of requirements in California’s process, there are no permit fees or site rental fees to film on property owned and operated by the State of California. However, the State does require a monitor or inspector for each of the State departments to be involved during the filming process. For instance, the California Department of Transportation, California Highway Patrol, State Parks, and Science Centers charge an hourly fee for any personnel that are required to be present during the filming process. CFC lists a schedule of fees on their website. In addition, there are time requirements for permits to be approved that may vary from 4 to 16 business days, as well as insurance requirements. All of these requirements are outlined on the CFC website. Local municipalities often require business permits that require a permit fee.

The permit process in California has been very effective for productions wishing to film on State-owned or operated property and/or those productions wishing to take advantage of the Film & TV Tax Credits. These tax credits came into existence in 2009. In approximately two years, they produced an economic output of more than $3.8 billion and sustained over 20,000 jobs. These jobs created a labor income of approximately $1.41 billion. There was an estimated $201 million worth of tax revenue generated from film productions. This tax revenue was generated from income taxes, property taxes, sales taxes, local permits, miscellaneous fees, and monitoring fees, as well as social insurance taxes.

Florida Florida has the Florida Office of Film & Entertainment with numerous film commission offices located throughout the Northwest, Capitol, Northeast, North Central, Central East, Mid-Florida, Tampa Bay, Southwest, Treasure Coast, and Southeast Regions of the State. The State film office’s website includes contact information for each of these film commissions (http://www.filminflorida.com/lr/local_film_commissions.asp). There also is a Location Search Form on the website that is brief and allows production staff to find locations in Florida that they need. Furthermore, there is an extensive photo library that contains several categories to help production staff select a location.

Florida does not require production companies to register with the film office. Generally, these companies use the film offices only when they need assistance or are interested in the incentives that Florida offers. Florida has formal guidelines and policies about filming, and the local film offices handle permitting, locations, local cast, crew, and service providers for their jurisdiction. Sometimes, production companies contact the State film office first to ask about incentives, and then they are referred to the proper local film office for further assistance. If the production company does not know what regional area in Florida they want to use, then the State film office will find out what type of locations they need. They will send a lead out to all the local film offices to let the regional offices compete for the business. If the production company will be

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filming on State property or want to close a State road, then they may need a permit from a State agency that would be separate from the local jurisdiction permit.

Only some of the local film offices and some State agencies offer permit applications and information online. There may be a charge for the permit based on the location and the State agency involved. For example, Miami charges a small fee, but other jurisdictions do not. A State location is any road, park, beach, or building that is not governed by a County or municipality. Permitting for these locations is handled through the individual State agency with jurisdiction over the property.

Various Florida agencies have well developed requirements for productions. For example, the Florida Department of Corrections has detailed policies concerning inmate interviews and filming in prisons. The Florida Department of Environmental Protection maintains the State Parks and has an established permitting process with restrictions, such as that no filming is allowed on beaches during turtle and bird nesting seasons. Many other Florida agencies also have very strict, extensive requirements.

Like most states, Florida has special laws regarding child labor. The entertainment industry has special rules to ensure that minors are not employed under conditions that are either injurious or detrimental to their health, safety, or education. Employers of minors in the entertainment industry are required to obtain a Permit to Hire prior to employing any minor in Florida.

Many incentives are offered by industry vendors and hotels. Federal incentives are offered by the Directors Guild and Ernst & Young. There is a 20-30% transferrable tax credit – 20% flat with extras based on other criteria (e.g., off-season, family friendly, underutilized regions, digital media, and Florida production students).

Florida reports on its film office website the economic impact from several studies. In particular, the film and entertainment industry increased its impact on the Gross State Product (GSP) by 13% from 2003-2007. In 2007, an estimated 101,897 individuals were directly employed within this industry at an average annual wage of $57,700. In 2008, every dollar of film incentives provided by the State was associated with $22 in additional GSP and $1.44 in additional tax revenue.

Georgia In researching the film permit process for Georgia, the team learned that the Georgia Film, Music & Digital Entertainment Office does not issue film permits. Generally, permits are not required for shooting on private property (beyond being granted the property owner’s permission) unless public property is impacted. Even though Georgia does not require a permit at the State level, some municipalities, State agencies, and Federal agencies may require permits to shoot at certain locations within their jurisdiction. The various State agencies handle each request for filming based on the policies or guidelines that the respective agencies developed. Production companies who want to film on State property are encouraged to go through the film office. The Georgia Film Office maintains a list of the County Camera Ready Liaisons to help direct inquiries to the counties in which filming will be located.

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Since there are no permits issued at the State level, there are no film permit requirements to outline here. All tax incentive paperwork for production incentives is required to be sent to certain agencies, as indicated in the information provided on the Georgia Film Office website (http://www.georgia.org/industries/entertainment/production-incentives/). The Georgia Departments of Commerce and Revenue are the primary agencies involved. The main laws connected to the film permit process in Georgia are the rules of the Georgia Department of Economic Development Chapter 159-1-1 - Film Tax Credit.

While there is no permit process at the State level, the entertainment industry in Georgia is growing. Georgia groups film, music, and digital entertainment into one category that the State tracks for economic development purposes. In FY 2013 alone, television networks, Hollywood studios, production companies, and independent producers invested more than $3.3 billion in Georgia – growing more than 1,300 percent since 2007. This success likely is linked to the film office’s responsibility of helping to market the State. The film office markets Georgia to film and TV production professionals as a Camera Ready State, with highly desirable financial incentives, location diversity, production resources, and professional support to make any size production a true success. Their marketing campaign also describes Georgia as having top-caliber crew, equipment, and services at prices that bring film or TV productions in on time and on budget, plus an extensive array of sound stages and post facilities that enable companies to maintain hands-on control and oversight for production activities occurring simultaneously. It further highlights superb accommodations and restaurants, a moderate climate year-round, and the convenience of an airport with direct flights to over 200 cities, making it easy to get talent and key members of the production team in and out quickly.

Mississippi There are no requirements to register or to get a film permit from the Mississippi Film Office, except to receive economic incentives (http://www.filmmississippi.org/). Varying localities have differing requirements for permits. Production companies that want to film on State property are encouraged to go through the film office, but each agency handles requests separately.

Mississippi provides certain economic incentives for filming, including rebates of up to 30% on eligible expenditures and payroll. Also available are sales and use tax rate reductions on rentals and purchases that are deemed eligible.

The film office does maintain a helpful location and production guide with various data to supply to productions in order to address filming concerns. This guide has an overview of various regions of Mississippi, and it lists some of the famous locations in each region. The guide provides contact information for various services and Mississippi state offices. There also is a general overview of the Mississippi tax incentives for filming in the guide.

While there is no permit process outside of the one for economic incentives, the Mississippi Development Authority’s Mississippi Incentives Report 2012, indicates that from July 1, 2009 through December 31, 2012, there was a total of $23,146,444.46 spent that qualified for film incentives, with rebates paid of $5,374,268.22.

Alabama Film Office: Camera Ready State Agencies 16

Tennessee In researching the film permit process in Tennessee, the team determined that the Tennessee Film, Entertainment, & Music Commission (TFEMC) only requires film permits for filming within State, County, and City-owned facilities, including buildings, parks, roads, and recreation areas (http://tennessee.gov/film/). The following circumstances require a City and/or County film permit accompanied with the required certificate of insurance:

• A shoot that requires assistance either by the local City or County Police, Sheriff, Fire, or Parks and Recreations Departments. • A shoot that requires the intermittent halting or impediment of vehicular and/or pedestrian traffic or the closing of a lane or road. • A shoot that occurs on any City, County, or State-owned property.

When making a request to shoot on State property, the TFEMC asks applicants to allow two weeks for paperwork to be processed through the proper channels. All requests are approved or denied by the Department’s Commissioner. Locations are not to be considered "nailed down" until the contract has been signed by governing parties. Any request submitted with less than two weeks of notice only will be accepted at the discretion of the TFEMC.

With regard to guidelines, policies, and procedures concerning filming in Tennessee, the production incentive guidelines are outlined on the TFEMC website. In particular, before using pyrotechnics while shooting in Tennessee, production professionals must consult with the Fire Marshal in each County where the shooting will be conducted to ensure that applicable requirements for use of flame, explosions, or spark emitting devices are met. Most Counties require that an inspector be present during the use of these effects. There may or may not be a fee for this 'Fire Watch' depending on the requirements of that County. They advise that pyrotechnic effects should never be used without contacting them, regardless if it is in town or a remote country setting.

In addition, Tennessee has a Fireworks/Pyrotechnic/Flame Law (Tennessee Code Annotated, Title 4, Chapter 29, Section 68, Chapter 104). Pending conditions of the shoot, a State permit costing $50 per day may be needed, as well as a local State shooter, working under a company with a State Exhibitors License. Further information is available from the Department of Commerce and Insurance or a local State exhibitor (independent company) as detailed on the Department’s website (http://www.tn.gov/fire/).

Analysis of the Effectiveness of Film Permit Processes of Other States In analyzing the effectiveness of the film permit processes of other states, several criteria were identified that needed to be met in order to accomplish the Camera Ready State Agencies Team’s task of recommending an efficient, cost effective, and informative process that may be implemented in Alabama for filming on State property. Those criteria related to ease of use, a centralized system (“one-stop shop”), and checklists to guide the preparation and submission of forms, as well as efficiency in terms of minimal cost and time involved.

Alabama Film Office: Camera Ready State Agencies 17

Of the states whose film permit processes were evaluated above, the team determined that California has the most comprehensive process and, therefore, could be emulated in a film permit process for Alabama. California was the only one of these states with a centralized permit process. That process includes an online fillable permit application that covers virtually all possible needs to film on State property. The application is submitted to the State film office in California for processing. California does not charge a permit fee for processing the application, but there are fees for use of State personnel.

While the above benefits were noted for California’s process, the way that the online application was designed did not lend itself to ease of use. The applicant has to create an account to access the form, and certain portions of the form must be completed before the applicant may view the rest of the form. For an application designed for Alabama, it would be important for applicants to be able to view the entire form from the beginning. That will allow them to know what information they need to be prepared to enter, so that they may enter all of it at one time in order to increase the efficiency of the application process.

While the above improvements are needed to the application itself, California’s guidelines outlined on their website are easily accessible. The guidelines take you step-by-step through the online permit, insurance requirements, monitoring fees, frequently asked questions, State property factsheets, roadway requirements, and production safety. Florida’s process also includes providing the specific requirements for film permits from the various State agencies in Florida on the website for Florida’s State film office, so that all information about filming guidelines, policies, and procedures may be found in one resource.

Recommendations Based upon the research findings outlined above concerning filming guidelines for agencies within the State of Alabama and the film permit processes for other states, the Camera Ready State Agencies Team has four recommendations for the AFO.

• Implement the standardized film permit process developed by the team. • Collaborate with State agencies to guide the development of filming guidelines and fee schedules where applicable, along with standard contracts. • Increase marketing efforts to other State agencies to raise awareness of the role of the AFO and encourage cooperation/collaboration among State agencies. • Update the AFO website so that it has current information and is more user-friendly.

The first recommendation is that the AFO implement the standardized film permit process developed by the Camera Ready State Agencies Team. The team developed a Film Permit Application by incorporating applicable elements of the film permit applications currently in use for California and the City of Montgomery, Alabama, utilizing a format similar to that of the one for the City of Montgomery. The application is designed to be submitted to the AFO, and, then, the AFO coordinates efforts with the State agencies that would be involved to determine whether or not the application will be approved. The team strongly encourages the AFO to convert the application to an online fillable form with upload/attachment capabilities to make the process as efficient as possible. In addition to the application, the team also developed a Camera Ready

Alabama Film Office: Camera Ready State Agencies 18

State Agencies handbook that outlines the main guidelines, policies, and procedures of State agencies that currently exist in Alabama with regard to use of State property and/or use of State personnel for film productions. The team recommends that this handbook be expanded and amplified. As the information available to the team from State agencies was limited and/or nonexistent due to the lack of policies and guidelines, that leads to the second recommendation.

The second recommendation is that the AFO collaborate with State agencies that do not yet have filming guidelines to guide them in developing these guidelines, along with fee schedules for any applicable fees associated with use of property and/or personnel. The guidelines simply need to cover any requirements that the State agency would have if agency property or personnel were used for film productions, such as insurance requirements, reimbursement schedules, advance notice requirements, restrictions on the locations available for filming, and other considerations. Standard contracts incorporating these guidelines should be developed by the agencies most likely to be contacted for filming purposes, such as AHC and ADCNR, in consultation with the AFO. The AFO can use the experience gained from the drafting of these contracts to develop a standard contract that can be used as a basis for contracts for agencies less likely to be contacted, in the event that those other agencies need a filming contract. The guidelines and fees should be provided to the AFO for inclusion in revised editions of the Camera Ready State Agencies handbook.

The third recommendation is that the AFO increase marketing efforts to other State agencies to raise awareness of the role of the AFO in coordinating film productions and encourage cooperation/collaboration among State agencies. Prior to the start of this project, many of the Camera Ready State Agencies Team members were unaware that the AFO existed or knew little about this important resource available for State Agencies and production companies. If a State agency is contacted now with a request to film on its property, the staff there likely will not have any idea how to handle the request. If a centralized process is implemented for permitting filming involving State property/personnel, then the AFO could advise State agencies on a simple response to provide when approached for filming purposes. Staff of the State agencies could redirect requests connected to filming to the Alabama Film Office because they coordinate all filming involving State of Alabama property and personnel.

The fourth recommendation is that the AFO update its website (www.alabamafilm.org), so that it has current information, extraneous animations are removed, all weblinks are functioning, and it is more user-friendly. The information about Alabama’s film permit process, including the Film Permit Application and the Camera Ready State Agencies handbook, should be easily accessible through the website.

Based upon the information provided by the Alabama Department of Finance’s Information Services Division, cost estimates for updating the website are as follows:

Estimated Time: 36-52 hours Billing Rate: $105/hour Cost Range: $3,780-$5,460 Time Overage Cost: $0 (No additional charge if the maximum estimate is exceeded.)

Alabama Film Office: Camera Ready State Agencies 19

Conclusion It is a widely accepted premise that a diverse economy is more resilient during downturns and offers greater opportunities for citizens during expansions. Alabama learned the importance of diversification in the agricultural arena from the boll weevil a century ago.

This wisdom should be applied to all economic sectors – the more diverse the roster of industry in Alabama, the better this State will be able to weather difficult times and take advantage of periods of growth. This team believes there is certainly a place in our State’s economy for visual media production industries, such as film and television.

State government is advised to assist in the development of these industries. While regulation is necessary to prevent unscrupulous concerns from taking actions detrimental to the interests of the citizens of Alabama, the State also should strive to make these regulations and associated reporting requirements as streamlined as is practicable. The State also needs to recognize that it holds resources that are valuable to the industry, namely locations that can be used for filming. Allowing these locations to be used for this purpose may allow a certain level of immediate income for the State from fees, as well as encourage the growth of a new industry in Alabama, which will presumably have a positive economic impact for our people.

State government needs to encourage the continuing expansion of media product creation in order to diversify the economy of Alabama.

We have to be Camera Ready.

Alabama Film Office: Camera Ready State Agencies 20

Acknowledgements

The Camera Ready State Agencies Team would like to recognize and express gratitude to Tommy Fell of the Alabama Film Office for his contribution of time, knowledge, and support.

We would like to acknowledge the following agencies who provided information, guidance, and support that contributed to the success of this project.

Alabama Department of Conservation and Natural Resources Alabama Department of Corrections Alabama Department of Finance – Division of Risk Management Alabama Department of Human Resources Alabama Department of Insurance – State Fire Marshal’s Office Alabama Department of Labor Alabama Department of Mental Health Alabama Department of Public Safety Alabama Department of Revenue Alabama Department of Transportation Alabama Department of Youth Services Alabama Historical Commission Alabama Public Library Service Alabama Real Estate Commission Alabama State University

The Camera Ready State Agencies Team extends a special thanks to Ken Reynolds, Special Events Planner, and to the Special Events Department of the City of Montgomery, Alabama, for their generosity in sharing the experiences and the knowledge gleaned in devising their own permitting process.

We also want to acknowledge the following individuals whose expertise and support was invaluable to the project.

Dean Benedict, Assistant Director/Location Scout/Line Producer/Production Manager Benedict and Associates

Steve Brown, Associate Commissioner for Administrative Services Alabama Department of Corrections

Christine Carl, Alabama State Capitol Site Director Alabama Historical Commission

Allyson Carter, Senior Training Associate Auburn Montgomery Outreach

Alabama Film Office: Camera Ready State Agencies 21

William Gunter, Chief Legal Counsel Alabama Department of Conservation and Natural Resources

Mark Hunter, Producer STAMP

Sgt. Steve Jarrett, Public Information/Education Headquarters Commander Alabama Department of Public Safety

Don Johnson, Instructor Auburn Montgomery Outreach

Leslie Meadows, Assistant Director Auburn Montgomery Outreach

Mike Walters, Location Scout/Manager Walters & Associates

Alabama Film Office: Camera Ready State Agencies 22

Sources

Alabama Department of Conservation and Natural Resources, http://outdooralabama.com/.

Alabama Department of Finance, http://www.finance.alabama.gov/.

Alabama Department of Finance – Division of Risk Management, http://www.riskmgt.alabama.gov/.

Alabama Department of Human Resources, http://www.dhr.alabama.gov/.

Alabama Department of Insurance (State Fire Marshal’s Office), http://www.firemarshal.alabama.gov/.

Alabama Department of Labor, http://labor.alabama.gov/.

Alabama Department of Public Safety, http://www.dps.alabama.gov/Home/.

Alabama Department of Revenue, http://revenue.alabama.gov/.

Alabama Department of Transportation, http://www.dot.state.al.us/.

Alabama Department of Youth Services, http://dys.alabama.gov/.

Alabama Film Office, http://www.alabamafilm.org/.

Alabama Public Library Service, http://webmini.apls.state.al.us/apls_web/apls/apls/.

Alabama Real Estate Commission, http://www.arec.alabama.gov/.

Alabama State University, http://www.alasu.edu/index.aspx.

State of California Film Commission, http://www.film.ca.gov/.

State of Florida Office of Film and Entertainment, http://www.filminflorida.com/.

State of Georgia Department of Economic Development, http://www.georgia.org/industries/entertainment/georgia-film-tv-production/.

State of Mississippi Film Office, http://www.filmmississippi.org/.

State of Tennessee Film, Entertainment, and Music Commission, http://tennessee.gov/film/.

Alabama Film Office: Camera Ready State Agencies 23

Appendices

Appendix I – Film Permit Handbook

Appendix II – Film Permit Application

Alabama Film Office: Camera Ready State Agencies 24

Appendix I

Camera Ready

State Agencies

Alabama Film Office Film Permit Handbook

www.alabamafilm.org

Contents SECTION 1 ...... 3 FILM PERMIT ...... 3 Who must apply for a Film Permit in Alabama? ...... 3 What is the process for applying for a Film Permit in Alabama? ...... 3 SECTION 2 ...... 4 CHECKLIST FOR FILM PRODUCTIONS ...... 4 SECTION 3 ...... 5 FIREWORKS AND PYROTECHNIC USAGE ...... 5 SECTION 4 ...... 6 ROAD CLOSURES AND TRAFFIC CONTROL ...... 6 SECTION 5 ...... 7 STATE PARKS AND PROTECTED STATE LANDS ...... 7 SECTION 6 ...... 8 CHILD LABOR ...... 8 SECTION 7 ...... 9 INSURANCE REQUIREMENTS ...... 9 SECTION 8 ...... 11 SCHEDULE OF FEES ...... 11 SECTION 9 ...... 12 STATE AGENCY CONTACT INFORMATION ...... 12 SECTION 10 ...... 14 HANDBOOK UPDATES AND SUGGESTIONS ...... 14

Contents of this handbook are presumed accurate as of August, 2014.

All information is subject to change. An updated handbook is located at www.alabamafilm.org.

(Some information is yet to be determined by the Alabama Film Office and is indicated with TBD where applicable.)

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 2

SECTION 1 FILM PERMIT

Who must apply for a Film Permit in Alabama? Anyone who plans to do any professional commercial or movie filming on State property and/or that involves State employees and/or resources must file an application for a Film Permit with the Alabama Film Office and pay the required fee(s) for that permit. Note that this permit is not required to perform any personal and/or private filming on privately-owned property.

When filming, we suggest the following general guidelines: • Give proper notification before production begins to property owners and neighboring businesses/residences. • Do not trespass on adjacent properties or on properties not identified on the permit. • Removing, trimming, or cutting vegetation or trees is prohibited unless approved by the appropriate government agency. • Keep all noise levels as low as possible. Check local noise ordinances with the local authorities. • All sets and props must be removed after use.

What is the process for applying for a Film Permit in Alabama? Complete and submit a Film Permit Application to the Alabama Film Office. Customer Representatives are available to assist applicants by phone or at the Alabama Film Office between 8 a.m. and 5 p.m., Monday through Friday, excluding official State of Alabama Holidays. Prior to issuing a Film Permit, the Alabama Film Office will forward copies of completed applications to appropriate State Departments for their review and approval.

No application for a Film Permit will be processed nor will a permit be issued unless the Film Permit Application is signed by a duly-authorized agent of the production. A duly signed and notarized power of attorney must be provided upon request.

Once a completed Film Permit Application is submitted, it must be reviewed and approved by all appropriate departments and agencies. Once all fees, permits, licenses, certificates of insurance, and other required information are received from an applicant, the Alabama Film Office will issue a permit for that production subject to completion of any additional inspections that may be required due to the set up and/or special nature of the production.

For applicable fees and updates, please visit www.alabamafilm.org. For further information: Alabama Film Office Alabama Center for Commerce 401 Adams Avenue, Suite 170 Montgomery, Alabama 36104 (334) 242-4195 (334) 242-2077 (Fax)

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 3

SECTION 2 CHECKLIST FOR FILM PRODUCTIONS

Prepare a Film Permit Application to submit to the Alabama Film Office no later than (TBD) days before your production.

Request services and/or resources on your application that you think you might need for your production. Check online at www.alabamafilm.org for the latest fees. (See estimated Schedule of Fees, Section 8)

Obtain all appropriate insurance for your production. Certificates of Insurance must be submitted to the Alabama Film Office along with an applicant’s Film Permit Application. (See Insurance Requirements, Section 7)

Prepare applications for all other permits, licenses, and services required for your particular production, such as any license required by local government.

Apply for a Fireworks/Pyrotechnics Permit – If you plan to have fireworks or pyrotechnic displays during filming of your production, then you must submit an application for a Fireworks/Pyrotechnics Permit to the State of Alabama Fire Marshal’s Office along with required application fee and proof of insurance, as well as to the Alabama Film Office. (See Fireworks and Pyrotechnic Displays, Section 3)

For applicable fees and updates, please visit www.alabamafilm.org.

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 4

SECTION 3 FIREWORKS AND PYROTECHNIC USAGE

If a production is going to include the use of Pyrotechnics or Special Effects explosives, then it will be necessary to apply for and obtain a Fireworks/Pyrotechnics Permit from the Alabama State Fire Marshal’s Office at least 10 days prior to filming, along with submitting the permit application fee ($50.00 at least 10 days prior to event or $100.00 if received less than 10 days prior to event) payable to “State Fire Marshal’s Fund.”

A valid Certificate of General Liability Insurance, provided by a licensed or approved surplus lines insurer in Alabama with a satisfactory AM Best rating, must be attached to the permit application submitted to the Alabama Film Office. The Certificate of Insurance shall state that the coverage afforded under the policy:

• Will be in effect for the duration of filming. • Will cover claims up to the amount required by the agency per occurrence, or more if required by a particular agency exercising jurisdictional authority over the property used for filming. (The limit is to be reviewed by the Division of Risk Management to ensure adequate coverage is in place.)

The Certificate of Insurance must contain the dates of filming and list the State agency involved, along with any State-owned venue where the fireworks or pyrotechnic will be displayed, as additional insured.

Note: Approval from the State of Alabama Fire Marshal must be received prior to the issuing of a permit for any filming including a public display of fireworks or the use of pyrotechnic devices.

Note: Flame effects utilizing propane gas must be approved through the State LP Gas Board. Contact the State LP Gas Board at (334) 242-5649.

For further information, contact:

Department of Insurance State Fire Marshal’s Office P.O. Box 303352 Montgomery, Alabama 36130-3352 (334) 241-4166

Or

Apply online at: www.aldoi.gov Click on Fire Marshal and Apply for Fireworks Permit Online.

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 5

SECTION 4 ROAD CLOSURES AND TRAFFIC CONTROL

Road closures and traffic control have so many complex variables that each production is evaluated on its needs and timing, and a custom plan is designed based on those needs and the jurisdictions that are involved. There are times that many agencies will be working together to ensure safety. The Alabama Department of Public Safety and the Alabama Department of Transportation can be assigned depending on the location and scope of any project.

For general information, the Alabama State Trooper Association, through agreements with the Alabama Department of Transportation and the Alabama Department of Public Safety, coordinates the law enforcement escorts for oversized and overweight vehicles that travel through Alabama.

In order to schedule a law enforcement escort or for special projects, please contact the Alabama State Trooper Association at (334) 265-2782.

The following rates and requirements apply for all escorts or special projects:

• An administrative fee of $200.00 is assessed for each permit. • The hourly rate for each Trooper is $45.00. There is a four-hour minimum per Trooper. • Mileage is calculated at the IRS reimbursement rate. • Cancellation: A minimum notice of 4 hours is required to cancel the trip. Late cancellation will result in a payment assessment that may include the Administrative fee and payment of 4 hours for each Trooper. • All payments are made to the Alabama State Trooper Association. • Payments may be made by credit card, ComCheck, or EFS Check.

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 6

SECTION 5 STATE PARKS AND PROTECTED STATE LANDS

If a production company is planning on filming at a State Park or any of the protected State lands, then they must complete and submit the Alabama Film Office Film Permit Application. Completed permit applications must include a certificate of insurance and a script for review, and they must be received 10 business days prior to the start of filming.

A valid Certificate of General Liability Insurance, provided by a licensed or approved surplus lines insurer in Alabama with a satisfactory AM Best rating, must be attached to the permit application submitted to the Alabama Film Office. The Certificate of Insurance shall state that the coverage afforded under the policy:

• Will be in effect for the duration of filming. • Will cover claims up to the amount required by the agency per occurrence, or more if required by a particular agency exercising jurisdictional authority over the property used for filming. (The limit is to be reviewed by the Division of Risk Management to ensure adequate coverage is in place.)

The Certificate of Insurance must contain the dates of filming and list the State agency involved, along with any State-owned venue where the production will be filmed. In addition, the applicant must provide the State of Alabama and its representatives with indemnity and hold harmless agreements.

The minimum acceptable limit of liability per claim and aggregate is $(TBD). This minimum would apply to all businesses involved in the filming production.

The fee schedule is as follows:

• Filming for profit to advertise a product, company, or organization: $500 per day per location. • If park personnel are involved, then there will be an extra charge. The charge will be based on their time, duties, and extent of what is involved. That will be determined by the Director of Alabama State Parks or the Director over the protected state lands. It will need to be reimbursed after the cost is calculated. • Filming of charitable events: No charge. • Filming any production that would advertise, promote, or benefit the Alabama Department of Conservation and Natural Resources managed lands: No Charge. • Anything outside this basic fee schedule will be negotiated on a case by case basis depending on the size and duration of the production.

For further information, contact: Alabama Department of conservation and Natural Resources 64 N. Union Street, Room 474 Montgomery, Alabama 36104 (334) 242-3165

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 7

SECTION 6 CHILD LABOR

Employers who wish to employ persons under 18 years of age must obtain the appropriate Child Labor Certificate(s) for each location where persons under 18 years of age are employed. A Class I Child Labor Certificate is required for the employment of 14 and 15 year old minors. A Class II Child Labor Certificate is required for the employment of 16 and 17 year old minors.

To apply for a Child Labor Certificate, go to the following website: www.alabamainteractive.org/child_labor_certificate/welcome.action

A child actor release form must be completed for each child. That form is available at the following website: http://labor.alabama.gov/docs/forms/UC_Child_Actor_Release.pdf

For further information, contact:

Alabama Department of Labor Child Labor Enforcement 649 Monroe Street Montgomery, Alabama 36161 (334) 353-1761 (334) 240-3417 (Fax)

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 8

SECTION 7 INSURANCE REQUIREMENTS

If a production will involve filming on State property, then it will be necessary to have liability insurance coverage that complies with the following insurance requirements in order to obtain a Film Permit from the Alabama Film Office.

Applicants and any vendors who enter into contracts with them must purchase and maintain throughout the production, including setup and dismantling dates, the following types of liability insurance, if applicable, at their own expense:

General Liability Insurance: The applicant must submit a Certificate of Insurance providing proof of a commercial general liability insurance policy, written on an occurrence basis for bodily injury, personal injury, property damage, and product liability, with a minimum limit of liability as in the amount required by the State agency per occurrence and with an aggregate amount as required by the State agency. (The value of the building and/or property will help determine these limits.) In addition, the applicant must provide the State of Alabama and its representatives with indemnity and hold harmless agreements.

The Certificate of Insurance must contain the dates of filming and list the State agency involved, along with any State-owned venue(s) involved, as additional insured.

The minimum acceptable limit of liability per claim and aggregate is $(TBD). This minimum would apply to all businesses involved in the filming production.

Personal Liability Insurance: If the applicant is not a business or a not-for-profit entity, but is an individual, the applicant must submit a Certificate of Insurance providing proof of personal liability insurance, in an amount not less than required by the State agency for combined single limit per occurrence.

The minimum acceptable limit of liability per claim and aggregate is $(TBD).

Fireworks or Pyrotechnics Permit: If the applicant intends to display fireworks or pyrotechnics and obtains a Fireworks or Pyrotechnics Permit from the State of Alabama Fire Marshal or contracts with a fireworks/pyrotechnic vendor who obtains the required permits, then the minimum combined single limit of liability for all displayers is in keeping with the requirements of the applicable State agency per occurrence. This amount may be increased at the discretion of the Alabama Film Office based on potential risk associated with the event. The firm that actually launches the fireworks must provide a Certificate of General Liability Insurance with a minimum limit of liability in keeping with the requirements of the applicable State agency per occurrence, listing the date(s) of the filming. The pyrotechnics vendor’s policy must list the State agency involved, along with any State- owned venue(s) involved, as additional insured.

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 9

For further information, contact the State agency responsible for the State property where the filming is occurring and the State Fire Marshal’s office, if applicable. Flame effects utilizing propane gas are required to get approval through the State LP Gas Board.

For further information, contact:

Alabama Department of Insurance State Fire Marshal’s Office P.O. Box 303352 Montgomery, Alabama 36130-3352 (334) 241-4166 and/or

Alabama State LP Gas Board 777 S. Lawrence Street, Suite 100 Montgomery, Alabama 36104 (334) 242-5649

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 10

SECTION 8 SCHEDULE OF FEES

The State of Alabama has established the following schedule of fees associated with the planning, coordination, and execution of filming productions. Our goal is to ensure that the required procedures and associated fees are readily available for review.

Permit Application Fee (Must accompany application when filed) $ (TBD) Alabama State Trooper Fees for Off-Duty Officers $45.00 per hour Administrative Fee per each off-duty officer ($200.00 per permit – Mileage is calculated at IRS reimbursement rate.) Fee per hour for non-traffic related duties (4 hour minimum) $ (TBD) Fee per hour for traffic related duties (4 hour minimum) $ (TBD) Barricades Metal Barricades or Wooden Barricades (lighted) (per barricade) $ (TBD) Wooden Barricades (non-lighted) (per barricade) $ (TBD) Bathroom Attendants (per hour) $ (TBD) Facilities Management Fees $ (TBD) Finance Department Fees Annual Street Vendors District License $ (TBD) Annual Vendor Business License Fee $ (TBD) Transient/Temporary Vendor Business License $ (TBD) Fire Department Fees Assembly Inspection Fee $ (TBD) EMS Support Fee per two-man team (per hour) $ (TBD) Fire Suppression Unit (truck and four man team) (per hour) $ (TBD) Fireworks & Pyrotechnics Inspection Fee $ (TBD) Tent & Temporary Structure Inspection Fee $ (TBD) Maintenance Fees Plumbing & Electrical Service Fee (per hour) $ (TBD) Parking Fees $ (TBD) Sanitation Fees $ (TBD) Site Clean-up (per hour) $ (TBD) Trash Cans (per can) $ (TBD)

All applicable fees MUST be remitted at least 10 days prior to the date of the event.

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 11

SECTION 9 STATE AGENCY CONTACT INFORMATION

For filming information, you are encouraged to use as a first contact the Alabama Film Office.

Alabama Film Office Alabama Center for Commerce 401 Adams Avenue, Suite 170 Montgomery, Alabama 36104 (334) 242-4195 (334) 242-2077 (Fax) www.alabamafilm.org

For your convenience, please find below contact information for other State agencies.

Alabama Department of Conservation and Natural Resources 64 N. Union Street, Room 474 Montgomery, Alabama 36104 (334) 242-3165

Alabama Department of Corrections 301 South Ripley Street P.O. Box 301501 Montgomery, Alabama 36130-1501 (334) 353-3883

Alabama Department of Finance Division of Risk Management 777 S. Lawrence Street Montgomery, Alabama 36104 (334) 223-6120

Alabama Department of Labor Child Labor Enforcement 649 Monroe Street Montgomery, Alabama 36161 (334) 353-1761 (334) 240-3417 (Fax)

Alabama Department of Insurance State Fire Marshal’s Office P.O. Box 303352 Montgomery, Alabama 36130-3352 (334) 241-4166

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 12

Alabama Department of Mental Health 100 North Union Street Montgomery, Alabama 36104 (334) 242-3056

Alabama Department of Public Safety Public Information/Education Unit 301 S. Ripley St. P.O. Box 1511 Montgomery, AL 36102-1511 (334) 242-4445

Alabama Department of Revenue Media Affairs Office Gordon Persons Building 50 N. Ripley Street Montgomery, Alabama 36130 (334) 242-1390

Alabama Department of Transportation 1409 Coliseum Boulevard P.O. Box 303050 Montgomery, Alabama 36130-3050 (334)353-6554 ALDOT Oversize/Overweight Permits 800-499-2782

Alabama Department of Youth Services 1000 Industrial School Road P.O. Box 66 Mount Meigs, AL 36057 (334) 215-3800

Alabama Historical Commission 468 South Perry Street P. O. Box 300900 Montgomery, AL 36130-0900 (334)230-2690

Alabama State LP Gas Board 777 S. Lawrence Street, Suite 100 Montgomery, Alabama 36104 (334) 242-5649

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 13

SECTION 10 HANDBOOK UPDATES AND SUGGESTIONS

This Film Permit Handbook is meant to be a helpful tool when organizing film productions. For the most up-to-date policies and procedures, please visit www.alabamafilm.org.

We welcome your input on information you would like to see included in this handbook, streamlining permits, and how we can offer better service to you when filing for permits.

To offer a suggestion, please contact:

Alabama Film Office Alabama Center for Commerce 401 Adams Avenue, Suite 170 Montgomery, Alabama 36104 (334) 242-4195 (334) 242-2077 (Fax) www.alabamafilm.org

Alabama Film Office: Camera Ready State Agencies – Appendix I Page 14

Appendix II

Office Use Only

Application # -

Admin. Fee -

Other -

Alabama Film Office Film Permit Application

Application Date Date Received

COMPANY Name of Company Non-Profit Yes No (if yes, Articles of Incorporation with book and page number might be required) Address City ______State _____ Zip Country______Website Address

PRODUCTION Production Title Production Type Feature Film TV Movie TV Segment Commercial Documentary Other Budget Range $0-$50,000 $50,000-$100,000 $100,000-$500,000 $500,000-$5 million $5-10 million $10-30 million $30-50 million over $50 million Producer Name Contact Phone Director Name Contact Phone Brief Synopsis

CONTACTS Contact Type/Title Primary Contact Name Contact Phone Contact Email Contact Fax Local Office Address City State _____ Zip

LOCATION Location(s) Description (Be as specific as possible, including physical addresses, streets, highways, etc.)

Shoot Date(s) (MM/DD/YYYY) and Times (military hours):

Start Date End Date Call Time Wrap Time Prep Shoot Strike

In case of inclement weather or other emergency Alternate Shoot Date(s) (MM/DD/YYYY) and Times (military hours):

Start Date End Date Call Time Wrap Time Prep Shoot Strike

Personnel: Number of Cast Number of Crew Number of Extras

Vehicles: Cast/Crew Vehicle Number Trucks/Trailers/Motorhomes Number Cranes/Condors Number Generator Number Picture Cars Number Other Vehicles Number

Alabama Film Office: Camera Ready State Agencies – Appendix II Page 2

ACTIVITY AT THIS LOCATION Activity Start Date Activity End Date Activity Description Special Effects: Y/N Y/N Aerial?: Explosions?: Candles?: Gunfire?: Fire Effects?: Propane?: Open Campfire?: Sparks?: Smoke?: Tent over 200 sq ft?: Stunts?: Canopy over 400 sq ft?: Animals? Other (detail below)?:

Effect Description Pyrotechnics: Pyrotechnic Start Date Pyrotechnic End Date Pyrotechnic Description FX Permit Number Technician Name Technician License Number Technician Phone Road Closures: Will the project involve any road closures? Yes No If yes, please detail below in the additional information section or in an attachment. Traffic Control: Will the project involve any vehicular/pedestrian traffic control? Yes No If yes, please detail below in the additional information section or in an attachment. State Facilities: Will the project involve closure of any State facility? Yes No If yes, please detail below in the additional information section or in an attachment. Special Requests

Additional Information

Alabama Film Office: Camera Ready State Agencies – Appendix II Page 3

Application Package Checklist: ______General Liability Insurance if applicable ______Script

Submit application to:

Alabama Film Office Alabama Center for Commerce 401 Adams Avenue, Suite 170 Montgomery, Alabama 36104 (334) 242-4195 (334) 242-2077 (Fax)

Everything that I have stated on this application is correct to the best of my knowledge. I have read, understand, and agree to abide by the policies, rules, and regulations listed within the Alabama Film Office’s current Camera Ready State Agencies Film Permit Handbook as applicable to all plans and requested usage. The permit, if granted, is not transferable and is revocable at any time at the absolute discretion of the Alabama Film Office.

Name of Applicant

Signature Date

The Permit shall be issued only after approval by the appropriate State Officials, as indicated below:

Office Use Only a. Corrections: Date: b. Conservation and Natural Resources: Date: c. Historical Commission: Date: d. Insurance: Date: e. Labor: Date: f. Marine Police: Date: g. Public Safety: Date: h. Transportation: Date: i. Date: j. Date:

Approved______Denied______Date: ______

Special Instructions:

Alabama Film Office: Camera Ready State Agencies – Appendix II Page 4