DISTRICT DISASTER MANAGEMENT PLAN Of District Bilaspur, Himachal Pradesh Prepared by: District Disaster Management Authority Bilaspur (HP) Foreword The District Disaster Management Plan 2016-17(DDMP) of the District Bilaspur (HP) outlining the measures to be taken in the event of any natural or man-made disaster which has been prepared and based on the latest concepts/ developments in the field of disaster management and past experiences in the District. The DDMP is a living document and needs regular updation. The present document has been prepared and updated as per the guidelines provided by the National Disaster Management Authority and the roles and functions prescribed to be played by the District Disaster Management Authority as per the Disaster Management Act. 2005. Disaster Management, by its very nature, requires a multidisciplinary approach and hence, a strong coordination mechanism forms the core of a successful management. The DDMA plan outlines the functions of the District Disaster Management Authority of Bilaspur District of HP and the support functions to be performed by the line departments as well as the SDMA. The present document is prepared to help the District Administration for the effective response during any type of disaster as the District is prone to natural as well as man-made disasters. Earthquake, Flash floods, Forest Fire, Landslides are the major Natural Hazards and industrial, chemical, fire, road accidents etc. are the main man-made disasters of the District. The present document is consisting of various facts which have been collected from various sources including line departments. This document contains various chapters and each chapter has its own importance. The plan consists of Hazard & Risk Assessment, Institutional Mechanism, Response Mechanism, Standard Operating Procedure, inventory of Resources etc. Hazard & Risk Assessment is done on the basis of past disaster data & is collected from all departments. I am hopeful that the updated version of “District Disaster Management Plan 2016-17” of the Bilaspur District of HP has been prepared to spell out a standard action and operation mechanism for disaster management in District wide. Rugved Thakur (IAS) Deputy Commissioner-cum-Chairman DDMA Bilaspur HP ACKNOWLEDGMENT The completion of under taking could not have been possible without the participation and assistance of so many people whose names may not all be enumerated. Their contributions are sincerely appreciated and gratefully acknowledged. However, we would like to express our deep appreciation, gratitude and indebtedness particularly to the following: DDMA Bilaspur and UNDP-India for giving the chance to take this exclusive opportunity for updating the District Disaster Management Plan 2016- 17 for the Bilaspur District of HP. We would like to convey our special thanks to Sh. Rugved Thakur IAS, the worthy Deputy Commissioner, Bilaspur for his kind support and guidance. Special thanks also to Sh. Hem Chand Verma, the District Revenue Officer (DRO)-cum-Nodal Officer DDMA, Bilaspur whose continuous support made this task possible. We would also like to thank Sh. Arun Sahdeo, UNDP, India & Sh. Manas Dwivedi, State Project Officer, Himachal Pradesh and colleagues at DDMA, Bilaspur. We acknowledge with thanks the kind of support, loving inspirations and timely guidance, which we have received from Mr. Bala Singh Chowhan. We would like to thank all the line departments for cooperation and providing us with the necessary data. Finally, we thank all those who supported us directly or indirectly and provided us guidance and support during the preparation of DDMP 2016-17 of the District Bilaspur (HP). Parveen Bhardwaj Chandan Rathore Training & Capacity Building Coordinator Asstt. IT Coordinator DDMA Bilaspur (HP) DDMA Bilaspur (HP) Index 1 Introduction: Bilaspur 1-9 1 Introduction 1 1.2 Aims of District Disaster Management Plan 1 1.3 Objectives of the District Disaster Management Plan 2 1.4 Authority for the DDMP: DM Act, 2005 2 1.5 Evolution of the Plan in Brief 3 1.6 Stakeholders and their responsibility 3-8 1.7 How to use the DDMP Bilaspur: Brief Framework 8-9 1.7 Mechanism for approval of the plan 9 1.8 Review and updating District Plan 9 2 Hazard Vulnerability Capacity and Risk Assessment 10-32 2.1 District Bilaspur – An Introduction 10 2.2 Demographic Profile of Bilaspur & Block 11-14 2.3 Seasonal Analysis 14 2.3 Hazard Profile of Bilaspur District 14-27 2.4 Vulnerability Analysis 27-28 2.5 Capacity Analysis 29 2.6 Risk Analysis 30-31 2.7 Risk Metrix 31 2.8 Important Gaps in Existing Capacity to Deal with Disasters 31-32 3 Institutional Arrangements for Disaster Management 33-44 3 Introduction 33 3.1. DM organizational structure at the national level 33-35 3.2 Nodal Ministries for Management of Different Disasters. 36 3.3 DM organizational structure at the state level 36-39 3.4 DM organizational structure at the district level 39-43 3.5 Incident Response System 43-44 4 Prevention and Mitigation Measures 45-54 4.0 Introduction 45 4.1 Hazard wise Mitigation Measures 45-49 4.2 Mainstreaming Disaster Mitigation into the Existing 49-53 Schemes/Projects 4.3 Brief summarization of measures 53-54 4.5 Conclusion 54 5 Preparedness Measures 55-76 5.1 Introduction 55 5.2 General Preparedness Checklist for the District Bilaspur (H.P.) 56 5.3 Formation of Team 68 5.3.1 Early Warning 69 5.3.2 Search & Rescue 70 5.3.3 Evacuation 70 5.3.4 Damage & Loss Assessment 71 5.4 Protocol for seeking help from other agencies 71 5.5 Operational Check-ups of Various System 72 5.6 Commend & Coordination 72 5.7 Community Education and Preparedness Programme 72 5.8 Standard Operating Procedures 73 5.9 Knowledge Management-India Disaster Knowledge Network 74 (IDKN) 5.9.1 Documentation of Best Practices 74 5.10 Resource Management- Indian Disaster Resource Network 74 (IDRN) 5.11 Media Management 75 5.12 Preparation of Disability Inclusive plan 75 5.13 Corporate Social Responsibility and Public-Private Partnership 75 5.14 Hospital preparedness 76 5.15 School preparedness 76 6 Capacity Building and Training Measures 77-83 6. Introduction 77 6.1 Approach 77 6.2 Capacity Building Plan 77-81 6.3 Training and Capacity Building of Government Official 81 6.4 Community Level, training and public Awareness Activities 81 6.5 Capacity Building of Disability Inclusive plan 81-82 6.6 Mobilizing Community Efforts for mitigation Measures 82 6.7 Development of IEC Material 82-83 6.8 Inventory of trained professionals 83 6.10 Documentation of Best Practices 83 7 Response and Relief Measures 84-95 7.1 Introduction and Objective 84 7.2 Response Planning 84-86 7.3 Disaster Response Functions to be carried out 87 7.3.1 Early warning phase 87 7.4 Immediate past disaster phase 87 7.5 Quick need assessment 87-88 7.6 Resource mobilization 88-90 7.7 Response Management 90 7.7.1 DEOC setup and facilities available in the district 90 7.7.2 Activation of EOC 92 7.7.3 ONSITE EMERGENCY OPERATION CENTRES (OEOC) 92 7.7.4 Relief Distribution 93 7.7.5 Search and rescue Management 93 7.7.6 Information Management and media management 93 7.7.7 VIP Management 94 7.7.8 NGO coordination and management 94 7.7.9 Disposal of dead bodies and carcass 94 7.7.10 Seeking external help of assistance 94-95 7.7.11 Management of Tourists: 95 8 Reconstruction, Rehabilitation and Recovery Measures 96-100 8.1 General Policy Guidelines 96 8.2 Sector Specific Approach 97-100 9 Financial Resources For Implementation of DDMP 101-102 9.1 Existing sources of funds for Disaster Management district. 101 9.2 Funds to be created under DM act 2005 101 9.3 Responsibilities of the state Departments and agencies. 102 9.4 Techno – Financial Regime 102 9.5 Other Financing options. 102 10 Procedure and Methodology for monitoring, evaluation, 103-106 updation and maintenance of DDMP 10 Introduction 103 10.1 Authority for maintaining and reviewing the DDMP 103 10.2 Proper monitoring & evaluation of the DDMP 103 10.3 Post – disaster evaluation mechanism for DDMP 103 10.4 Schedule for Updation of DDMP 104 10.5 Uploading of updated plans at DDMP-SDMA Websites. 104 10.6 Conducting of Mock Drills. 104 10.6.1 The Responsible parties for organizing district drills. 105 10.6.2 Schedule for organizing drills. 106 10.7 Monitoring and gap evaluation. 106 10.7.1 Ensure training for personnel 106 10.7.2 Check on site/off site Plans of Major Accidental Hazard Units. 106 11 Coordination Mechanism for Implementation of DDMP 107-110 11.0 Introduction 107 11.1 Intra Departmental coordination 107 11.1.1 Sub-division level Coordination mechanism 108 11.1.2 Tehsil level Coordination mechanism 108 11.2 Arrangement of local level 108 11.3 Coordination system with inter departments and at district 108 level 11.4 Coordination mechanism with community 109 11.5 Frequency of village/Panchayat Committee meetings. 109 11.6 Coordination mechanism with NGO’s, CBO’s, Self Help Group 110 (SHGs) 11.7 Coordination with other districts and state. 110 12 Standard Operating Procedures (SOPs) and Checklist 111-123 12.1 Early warning management 111 12.2 Evacuation when there is early warning. 111 12.3 Evacuation when there no early warning. 112 12.4 Search and Rescue. 112 12.5 Relief operations. 113 12.6 Guidelines for setting and running the Relief camps. 115 12.6.1 Shelter. 115 12.6.2 General Administration of the camp. 116 12.6.3 Basic Facilities 116 12.6.3.1 Lighting arrangements and Generator set 116 12.6.3.2 Water facilities 116 12.6.3.3 Sanitation Food Storage and distribution clothing 116 12.6.3.4 Food – Storage and distribution 116 12.6.3.5 Clothing 117 12.6.3.6 Medical Facilities and Psycho – Social Support.