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MINUTES of the REGULAR MEETING of the DISTRICT BOARD MT. VIEW SANITARY DISTRICT September 12, 2019 the District Board of The

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MINUTES of the REGULAR MEETING of the DISTRICT BOARD MT. VIEW SANITARY DISTRICT September 12, 2019 the District Board of The MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD MT. VIEW SANITARY DISTRICT September 12, 2019 The District Board of the Mt. View Sanitary District convened in a regular session at its regular place of meeting, Mt. View Sanitary District Board Room, 3800 Arthur Road, Martinez, County of Contra Costa, State of California, on September 12, 2019, at 6:30 p.m. 1. ROLL CALL OF DIRECTORS PRESENT: Directors Brian A. Danley, and Elmer J. Schaal, Vice President Gregory T. Pyka and President Stanley R. Caldwell ABSENT: David P. Maggi Also Present: STAFF -District Manager Neal B. Allen, Assistant District Manager Lilia M. Corona, Administrative Services Manager Denise Gray, Wastewater Operations Manager Jeffery Greer, Board Secretary Pro Tern Stephanie L. Seregin, District Engineer Christopher D. Elliott, and District Legal Counsel J. Daniel Adams PUBLIC: John Burgh, Contra Costa Water Doug Wing, Carollo Engineers 2. PUBLIC COMMENT None 3. PRESENTATIONS A. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) OUTSTANDING CAPITAL PROJECT OF EXCELLENCE AWARD (MOORHEN) 1. PRESENTATION BY STAFF Assistant District Manager Corona presented to the Board "The Mt. View Sanitary District, Moorhen Marsh Western Pond Turtle Habitat Enhancement Project Video". This video was shown at the CASA Annual Conference in August Page 1 of 16 Page 2 of 16 2019 when President Caldwell, Director Danley, and Assistant District Manager Corona accepted the Outstanding Capital Project of Excellence Award. B. CALIFORNIA SPECIAL DISTRICT'S ASSOCIATION (CSDA) ASSEMBLY CONCURRENT RESOLUTION 89 - SPECIAL DISTRICT'S WEEK VIDEO 1. PRESENTATION BY STAFF Staff presented a video of Senator Jim Nielsen (R-04, Red Bluff) presenting Assembly Concurrent Resolution 89 (Cooley) on the California State Senate Floor in August of 2019. This measure would proclaim September 22, 2019, to September 28, 2019, to be Special Districts Week. C. PRESENTATION BY CONTRA COSTA WATER DISTRICT (CCWD) 1. REPORT FROM STAFF Assistant District Manager Lilia Corona reported Senior Public Information Specialist, Oliver Symonds, with the Contra Costa Water District Speakers Bureau asked to provide a presentation to the MVSD Board. 2. PRESENTATION BY CONTRA WATER DISTRICT The Martinez representative on the CCWD Board of Directors, John Burgh, provided a PowerPoint presentation to the MVSD Board on current water supply conditions, major projects and recycling programs, as well as a brief update on CCWD rates and finances. 3. PROVIDE DIRECTION Mr. Burgh was thanked for his presentation. No direction was provided by the Board. 4. CONSENT CALENDAR Consent Calendar items are typically routine in nature and are considered for approval by the Board of Directors with one single motion. Members of the Board, Audience, or Staff wishing an item removed from the Consent Calendar for purpose of public comment, question or input may request so through the Board President A. APPROVE THE MINUTES OF THE AUGUST 8, 2019 REGULAR BOARD MEETING B. APPROVE THE MINUTES OF THE AUGUST 27, 2019 SPECIAL BOARD MEETING Page 3 of 16 C. APPROVE THE MINUTES OF THE AUGUST 28, 2019 SPECIAL BOARD MEETING D. RECEIVE THE MINUTES OF THE AUGUST 5, 2019, PUBLIC INFORMATION COMMITTEE MEETING E. RATIFY APPROVAL OF GENERAL FUND 3409 CHECK NUMBERS 55192 THROUGH 55286 DATED AUGUST 15, 2019 F. RATIFY APPROVAL OF GENERAL FUND 3409 CHECK NUMBERS 55287 THROUGH 55296 DATED_AUGUST 15, 2019 G. RATIFY APPROVAL OF GENERAL FUND 3409 CHECK NUMBER 55297 DATED AUGUST 15, 2019 H. RATIFY APPROVAL OF GENERAL FUND 3410 CHECK NUMBER 611 DATED AUGUST 15, 2019 I. RATIFY APPROVAL OF CAPITAL OUTLAY FUND 3412 PAYMENT ORDER NUMBERS 2865 THROUGH 2869 DATED AUGUST 15, 2019 J. RATIFY APPROVAL OF GENERAL FUND 3409 CHECK NUMBERS 55298 THROUGH 55306 DATED AUGUST 30, 2019 K. APPROVE THE MINUTES OF THE SEPTEMBER 4, 2019 SPECIAL BOARD MEETING It was moved by Director Danley, seconded by Vice President Pyka, to adopt a motion approving Consent Calendar Agenda Items 4A through 4K. Motion carried by the following vote: AYES: Directors Danley, and Schaal, Vice President Pyka, and President Caldwell NOES: None ABSENT: Director Maggi ABSTAIN: None 5. PUBLIC HEARING A. PUBLIC HEARING - DISTRICT CONFLICT OF INTEREST CODE AMENDMENT 1. REPORT FROM STAFF District Manager Allen reported that the Political Reform Act requires every local government agency to amend its Conflict Of Interest Code when changed circumstances result in the creation of new positions that are subject to Conflict of Interest reporting requirements. Page 4 of 16 District Manager Allen recommends the District's Conflict of Interest Code be amended to add the following new District positions: Wastewater Operations Manager/ CPO; Wastewater Lead Operator, and Board Secretary/ Executive Assistant, and to delete the following positions: Office Administrator/ Board Secretary and Wastewater Operations Supervisor. Adopting the proposed Ordinance No. 2019 - 128 (General Regulation No. 128) will accomplish the amendment. 2. PUBLIC HEARING a) OPEN PUBLIC HEARING President Caldwell opened the Public Hearing. b) RECEIVE PUBLIC TESTIMONY There was no public testimony. c) CLOSE PUBLIC HEARING President Caldwell closed the Public Hearing. 3. ADOPT ORDINANCE NO. 2019 - 128 (GENERAL REGULATION NO. 128), AN ORDINANCE OF THE BOARD OF DIRECTORS OF MT. VIEW SANITARY DISTRICT (MVSD) ADOPTING GENERAL REGULATION NO. 128 AMENDING THE CONFLICT OF INTEREST CODE FOR THE DISTRICT It was moved by Director Schaal, seconded by Vice President Pyka, to adopt Ordinance No. 2019 - 128 (General Regulation No. 128), an ordinance of the Board of Directors of Mt. View Sanitary District (MVSD) adopting General Regulation No. 128 amending the Conflict of Interest Code for the District. 6. NEW BUSINESS A. NOTICE OF SOURCE CONTROL VIOLATIONS (NOV) FISCAL YEAR 2018-2019 1. REPORT FROM STAFF District Manager Allen recommends that public notification of commercial discharger violations be implemented. Publication of grease interceptor source control violations is one way to focus attention on the need to prevent grease from entering the sewer system. District Code "3.27.1" states: The District may annually publish in a local newspaper a list of the Users who Page 5 of 16 · were not in compliance with any Pretreatment Requirements or Standards at least once during the twelve (12) previous months. The notification shall also summarize any enforcement actions taken. (Ord. No. 93-69, Sec. 4.8) (Ord. No. 2018-121) II 2. RECEIVE REPORT AND PROVIDE DIRECTION TO STAFF The Board of Directors was provided the Notice of Violation (NOV) issued between July 1, 2018, and June 30, 2019, to Rite Aid on Arnold Drive. At re-inspection, on 5/10/19, the discharger was in compliance. Assistant District Manager Corona by consensus of the Board was instructed to publish the Notice of Violation. B. APPROVAL OF EASEMENT JETTER TRUCK PURCHASE 1. REPORT FROM STAFF Wastewater Operations Manager Jeff Greer reported, the Operations Department has been without a reliable back-up sewer response vehicle for over four years. Recognizing this need, District staff included funding for the purchase of a new jetter truck to replace the old Vactor unit in the Fiscal Year 18-19 Capital Outlay Budget and carried over the unspent funding to the Fiscal Year 19-20 Capital Outlay Budget. The quote for an Easement Jetter meeting the District's exact specifications is $222,200, leaving sufficient remaining budget to complete any additional customization deemed necessary once the Jetter is put into service by District staff. The anticipated useful life of this kind of equipment is 10 years. 2. CONSIDER ADOPTION OF MOTION APPROVING THE PURCHASE OF AN EASEMENT JETTER TRUCK NOT TO EXCEED $222,192.74 AS DETAILED IN THE ATTACHED SOURCEWELL QUOTE 10371 R3 CONTRACT NUMBER 120716-NAF It was moved by Director Schaal, seconded by Vice President Pyka, to adopt a motion approving the purchase of an Easement Jetter truck not to exceed $222,192.74 as detailed in Sourcewell quote 10371 r3 contract number 120716-naf. Motion carried by the following vote: Page 6 of 16 AYES: Directors Danley, and Schaal, Vice President Pyka, and President Caldwell NOES: None ABSENT: Director Maggi ABSTAIN: None C. AGREEMENT WITH CAROLLO ENGINEERS, INC. AND TASK ORDER FOR THE UP DISINFECTION REPLACEMENT PROJECT l. REPORT FROM STAFF District Engineer Elliott reported the ultra-violet (UV) disinfection equipment and controls are now 25 years old and have reached the end of their useful service life. The purpose of Task Order No. l is to authorize the preliminary design, final design, and bid period services for the Project. The Task Order's negotiated cost proposal is in the amount of $566,616. 2. CONSIDER ADOPTION OF A MOTION APPROVING AGREEMENT NO. 19- 0011 WITH CAROLLO ENGINEERS, INC. (CAROLLO) WITH A TOTAL CONTRACT AMOUNT OF $566,616. 3. CONSIDER ADOPTION OF A MOTION APPROVING TASK ORDER NO. l TO AGREEMENT NO. 19-0011 IN THE AMOUNT OF $566,616 AUTHORIZING CAROLLO TO PROVIDE PRELIMINARY DESIGN, FINAL DESIGN, AND BID PERIOD SERVICES It was moved by Director Danley, seconded by Vice President Pyka, to adopt motions approving Agreement No. 19-0011 with Carollo Engineers, Inc. (Carollo) with a total contract amount of $566,616; and approving Task Order No. 1 to Agreement No. 19-0011 in the amount of $566,616 authorizing Carollo to provide preliminary design, final design, and bid period services. Motion carried by the following vote: AYES: Directors Danley, and Schaal, Vice President Pyka, and President Caldwell NOES: None ABSENT: Director Maggi ABSTAIN: None Page 7 of 16 D. TASK ORDER NO. 3 FOR THE WILDLIFE PROJECT CONSULTING SERVICES AGREEMENT 17-0005 1. REPORT FROM STAFF Assistant District Manager Corona reported that The Wildlife Project (TWP) has provided high quality biological consulting services for the District since 2008. The District would like to continue this partnership with TWP. District staff has negotiated Task Order No. 03 with TWP setting forth the scope of services and compensation for fiscal year 2019-2020.
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