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WJFF-BOT-01-09-2019-Minutes 2 WJFF-BOT-01-09-2019-Attachments 7 WJFF-BOT-01-09-2019-Minutes 2 WJFF-BOT-01-09-2019-attachments 7 Minutes of the meeting of the WJFF Radio Catskill Board of Trustees January 9, 2019 at 6:30pm Cornell Cooperative Extension 64 Ferndale-Loomis Road, Liberty, NY 12754 Trustees Present: Tim Bruno (phone), Steve Davis, Kirsten Foster, Kathy Geary, James Lomax, Leila McCullough, Kevin McDaniel, Angela Page, Thane Peterson, Pat Pomeroy Trustees Absent: Allen Weir Staff Present: Dan Rigney, Andrea Nero-Eddings CAB Members Present: Tasa Faroni, Larry Lavdin, Lydia Rolle, Gloria Sims Members of the public present who identify ed themselves: Midge Maroni, Sonja Hedlund A quorum being present, James Lomax called the meeting to order at 6:45 pm. The agenda was revised, bringing the Public Comments to earlier in the meeting. Motion: To approve the minutes of the BOT meeting of 11-28-2018. (Geary/Peterson). In favor: Steve Davis, Kirsten Foster, Kathy Geary, James Lomax, Leila McCullough, Kevin McDaniel, Angela Page, Thane Peterson, Pat Pomeroy Opposed: None Abstaining: Tim Bruno (no phone connection) General Manager's Report (Attached) The pledge drive was completed in 12 days raising $55K with one donor contributing the final amount to end the drive. This donor has contributed approximately $13K this year. The Music sale made $8,940. An End of Year fund raising letter will go out in Dec. There will also be a "Phonathon" co-ordinated by Barbara Demarest to contact lapsed members. There will be a Movie Night at the Callicoon Theater in Jan 2019 to benefit WJFF. WJFF has received the final CPB funds for 2018 of $74K. Dan reports that WJFF has received a letter from the CPB notifying the station that we did not meet our financial benchmark of $300K in 2017 for NFFS funding. We have been placed "In Transistion" and must reach the benchmark within three years or we are no longer eligible to received CPB support. The declared value of the Liberty property gift, $210,000, was amortized over 3 years in $70,000 increments, instead of two, which created the shortage in NFFS funds for 2017. WJFF BOT Minutes January 9, 2019 - Approved Page 1 Dan reports that the NFFS benchmark was doubled in 2016 from $150K to $300K and that other rural radio stations are being affected by this change. Discussion was held about NFFS income for In-Kind work donated by Contractors. Programming Report See attached report. Architect Report for Liberty Property Ken Bovo is the architect for the property in Liberty and he presented the plans for our review. He said the plans were about 70% complete, pending the engineering plans. He will reach out to five different contractors for estimates in Feb/March 2019. He explained how the renovated property will meet Green Energy requirements and will qualify for LEEDS Certification. He mentioned that significant demolition will be required on the existing property and that if we use volunteers for this work that it might be counted towards our NFFS funding requirements for 2019. He reports that there will be a concrete tower pad for the Satellite dish, to be determined. Public Comment Linda Riek said she had not received any updates about the complaint she made regarding a Making Waves Broadcast on Aug 27. Discussion was held with James Lomax explaining that the board believes the broadcast was made within the guidelines for our programming and that no further action is warranted. Colette Bellew expressed her interest in joining the CAB. She'll be traveling out of the country until April 2019 but at that time is ready to serve. Committee Reports Executive Committee - James Lomax reports the Ex Committee reviewed the stations 990 forms. Personnel Committee - Tim Bruno reports no meeting was held. Plans are made to conduct a Year End review for the GM. Also an online survey was sent out to the Board and all volunteers. Out of 75 potential volunteer responses only 18 have been made. Jan Goodwin is following up for Board responses. Audit Committee - Leila McCullough reports she did an audit at the Jeffersonville station on Nov 28. She will contact the other members of the committee to schedule additional audits. Nominating and Governance Committee - Steve Davis handled the report in Angela's Page's absence. An update to the WJFF Policy Manual is in progress with attention to volunteer’s behavior on social media and its impact on WJFF. WJFF BOT Minutes January 9, 2019 - Approved Page 2 The committee recommends increasing the term limits for CAB members as specified in the By Laws. Motion: To revise the Amended and Restated Bylaws of Radio Catskill, Article IX, Section 4 increasing the term limits for CAB members from 2 years to 3 years as follows (Davis/Peterson): ARTICLE IX, COMMUNITY ADVISORY BOARD Section 4. Number and Term of Office. The CAB shall be comprised of between 7 and 15 members. The term of office of a member of the CAB shall be 3 years. A CAB member may serve two consecutive terms after which he or she shall be ineligible to serve for two years before again becoming eligible to stand for election to the CAB. In favor: Tim Bruno, Steve Davis, Kirsten Foster, Kathy Geary, James Lomax, Leila McCullough, Thane Peterson, Pat Pomeroy Opposed: None Abstaining: None Motion: To approve the partial minutes of the BOT meeting of 11/28/2018 so as to publish them for the public 30 days prior to revising the Bylaws. (Geary/Lomax). In favor: Tim Bruno, Steve Davis, Kirsten Foster, Kathy Geary, James Lomax, Leila McCullough, Thane Peterson, Pat Pomeroy Opposed: None Abstaining: None DCOC Committee - James Lomax reports on various topics including the Movie Night at the Callicoon theater in Jan 2019. Discussion was held on the Awards Dinner for 2019 possible location at the Bethel Woods Event Gallery. Potential nominees were discussed including Duke Devlin (films) and John and Patricia Adams. The Award dinner will also be a means of promoting the planned 2019 Capital Campaign. Facilities - no report Community Advisory Board - Steve Davis is the liaison for this committee and reports that they met about 2 weeks previously. The committee placed a two page teaser AD in the "Extension Connection Sullivan County" for an upcoming survey. They prepared a questionnaire with 4 questions and printing expenses were $42. They secured a free table at the SUNY Sullivan craft fair and distributed the questionnaire. They also developed a LOGO for themselves, see attached. The first question is "Do you listen to WJFF?". Discussion was held with Dan Rigney stating he did not think it was an appropriate question for the CAB to ask. WJFF BOT Minutes January 9, 2019 - Approved Page 3 CHM Property in Liberty - Pat Pomeroy reports that approval from the Planning board still needs to be obtained before we can sell any part of the property, specifically a portion of land at the back of the property. Finance Committee - Thane Peterson presented the budget documents (attached) showing a $30K deficit for 2018. Thane mentioned that Business Underwriting has increased since our last meeting and is up $17.5K for a total of $20K for the year so far. Thane presented the 2019 Budget (attached) for discussion and approval. He says the budget is more conservative that last year's budget. Expenses for 2019 are anticipated to be $16K less than 2018. Income for Business Underwriting is $35K. Total anticipated income is $368K which needs to be increased to $400K to satisfy CPB requirements for NFFS (Non-Federally Financed Sources). If Planned Giving reaches $31K it could satisfy this requirement. Tim Bruno suggested that the NFFS funding shortage is due to mis-management and needs to be addressed. Members of the board are encouraged to learn more about CPB requirements. The shortage for NFFS funding was not known when the 2019 budget was being prepared and is presented to the board for the first time in the meeting. Discussion was held on how to incorporate the increased income in the budget and it was decided to present the budget as is for approval. Our bookkeeping does not track in-kind income well enough and changes will be made to keep track of NFFS income in 2019. Motion: To approve the 2019 Budget as prepared by the Finance Committee (Geary/Lomax). In favor: Tim Bruno, Steve Davis, Kirsten Foster, Kathy Geary, James Lomax, Leila McCullough, Thane Peterson, Pat Pomeroy Opposed: None Abstaining: None Motion: The Board of Trustees assigns James Lomax, Thane Peterson and Dan Rigney as signatories on the Vanguard account held by Radio Catskill. (Peterson/Pomeroy) In favor: Steve Davis, Kirsten Foster, Kathy Geary, James Lomax, Leila McCullough, Kevin McDaniel, Angela Page, Thane Peterson, Pat Pomeroy Opposed: None Abstaining: Tim Bruno (no phone connection) Motion: Approve the portion of these minutes related to assigning James Lomax, Thane Peterson and Dan Rigney as signatories on the Vanguard account held by Radio Catskill. (Peterson/Pomeroy) In favor: Steve Davis, Kirsten Foster, Kathy Geary, James Lomax, Leila McCullough, WJFF BOT Minutes January 9, 2019 - Approved Page 4 Kevin McDaniel, Angela Page, Thane Peterson, Pat Pomeroy Opposed: None Abstaining: Tim Bruno (no phone connection) Motion to adjourn. (Davis/Lomax) All in favor. (8:58 pm) Submitted by Kathy Geary, Secretary WJFF BOT Minutes January 9, 2019 - Approved Page 5 WJFF Board Agenda for January 9 2019 2 010919 General Manager Report 3 PROGRAMMING UPDATE for 1-9-19 5 WJFFTreasurerReport012019 6 WJFF-2019-BUDGET 8 Profit and Loss Budget vs actual 10 Profit and Loss PY compare 12 Balance sheet 17 CHM Expenses 19 Reik complaint copy to BOT secy & Persnl Com 21 Sonja-Hedlund-comments-01-2019 28 Agenda for WJFF Board of Trustees January 9, 2019 @ 6:30 PM Cornell Cooperative Extension 64 Ferndale-Loomis Road, Liberty, NY 12754 1.
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