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Minimum Coordination Requirements 1. Purpose A

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Minimum Coordination Requirements 1. Purpose A MINIMUM COORDINATION REQUIREMENTS 1. PURPOSE A. The purpose of this Technology Design Standards Document is to describe and summarize the minimum technology infrastructure required to facilitate the voice, data, electronic safety and security, audio-video and miscellaneous control and transport communications systems. B. The purpose of this section is to identify critical coordination required between project designers, contractors, Owner’s Representative, and Information Services and Technology’s Telecommunications unit to meet the telecommunications needs in support of the campuses and all other OWNER locations and facilities under the service umbrella of OWNER- District IT Communications. The items identified in this section do not denote the entire requirements, but rather minimum basic coordination needed between the parties and OWNER. C. All coordination for a project shall originate through the designated Owner’s Representative and/or OWNER- District IT Communications in order that all parties are aware of the OWNER Technology standards and to produce a telecommunications installation meeting the OWNER’s standards. All coordination shall exist in writing, preferably electronic format using industry standard compatible documentation software and shall be available to all parties. D. All parties are required to read and understand the standards and pose questions to any part of the standards that may not be understood to obtain clarification directly from OWNER- District IT Communications. District IT Communications is to be consulted prior to starting any work related to any IT Communications supported Infrastructure and/or Services. E. This document is based on current telecommunications industry standards and codes. Deviations from standards and codes are intended to enhance and extend the OWNER design standards and these deviations shall take precedence if they exceed, and not conflict, with the current standards and codes. F. Users of this document including, but not limited to, architects, engineers, technology designers and contractors, must verify that this document is the latest and current OWNER Technology Design Standards. G. The OWNER Technology Design Standards guides the design and installation practices of telecommunication rooms, copper and optical fiber structured cabling systems, infrastructure pathway, grounding and support equipment, testing, administration and documentation. 2. SCOPE FOR PROJECT TEAM A. DESIGNER 1. A designer is any professional contributing to the production of contract documents for defining a project’s scope, used for bidding a project, or giving direction on installation expectations and practices as part of a contract with the owner. 2. The design process shall be overseen by a BICSI Registered Communications Distribution Designer (RCDD) who shall act as the design lead. 3. The owner’s expectation is for designers to complete the following items in coordination for each project: a. Confer with the OWNER- District IT Communications at the beginning of each project design to determine if any standards have changed since the publication of this document. This document includes acceptable products and installation practices. The owner will dictate which version is to be used for the duration of each project and if at any point during the project a revision to this document is available and if that revision is to be applied. b. Coordinate the telecommunication room (TR) requirements with the design team for sizing and location based on OWNER and industry standards. This is required as early in the project as possible and acknowledgement of the engineer and architect of record for each project. c. Seek approval from OWNER- District IT Communications for all such room size and locations at the time they are defined. Seek re-approval from District IT Communications at any time the room size, shape, location, cooling, floor loading, ceiling or deck height, fire requirements, electrical or any other engineering change. d. Coordinate room numbers with the owner before delivery of documents. Ensure that only approved room numbers are used prior to completion of design documents as this affects all cable and equipment identification in an adverse manner when changed after approved labeling has taken place. e. Coordinate furniture locations for users as early as possible prior to pathway design coordination. This can greatly affect the infrastructure pathways and design coordination between Telecommunications device/outlet locations and associated electrical power. f. For existing building remodels/upgrades, review intended technology design with the OWNER- District IT Communications at midpoint of Design Development (DD) and again at midpoint Construction Documents (CD) phases to ensure the design continues to meet the district’s needs, standards and requirements. g. Schedule and include regular Construction Administration (CA) field visits, agreed on at the onset of the project, for installation review during construction relative to technology systems. Include regularly scheduled visits that include District IT Communications personnel. h. The Architect and Owner’s Representative shall coordinate changes to design with the Telecommunications design engineer for the project changes during construction. The Architect, Owner’s Representative, and Telecommunications design engineer(s) shall discuss the change with the District IT Communications if it affects the ability to meet OWNER standards. i. The designer shall plan for and create the initial spreadsheet for cable labeling according to OWNER standards for the type of cabling designed for the project. j. The designer shall provide labeling standards to the Contractor(s) so that the contractor can start the labeling process at the beginning of the project. B. CONTRACTORS 1. The Contractor(s) must be certified by the manufacturers of all equipment the contractor(s) provides and installs. The certifications from the manufacturer must be current for the entire duration of the project. 2. The Contractor(s) must provide all manufacturer(s) warranties in writing before the owner considers the project complete. Undelivered warranties will leave the project in an uncompleted state. 3. Contractor and approved subcontractor(s) shall read and understand all OWNER technology standards prior to bidding a project. Any questions required for a complete understanding, or clarification, shall be submitted in writing. 4. Request for Information (RFI) a. The Contractor and subcontractor(s) shall provide an RFI for any change to the installation according to contract drawings and specifications for Telecommunications related issues and obtain written approval from the District IT Communications prior to making a change. Special attention should be paid if the change affects the infrastructure pathway or the long-term accessibility to the structured cabling system. 5. Labeling Samples a. Required project coordination includes that the Contractor (or approved subcontractor) shall provide sample mockups of all labeling, affixed to samples of the actual products being used, to the OWNER District IT Communications for approval prior to the final labeling of the Structured Cabling System (SCS) and its related equipment and pathways. b. The mockups shall be issued to the Owner’s Representative, who will inform the OWNER District IT Communications of their existence and provide them to the OWNER District IT Communications for review and written approval. c. Once the labeling Mockup is approved by the OWNER, floorplans must be labeled prior to commencing installation work unless exceptions have been provided from the OWNER to start work before labeling is complete. d. No labeling shall be considered final or complete without following this procedure and without the written approval provided. 6. Cable Identification Schedule a. The cable schedule shall be created by the design engineer or the OWNER District IT Communications only, using the OWNER District IT Communications approved, preformatted, electronic Excel spreadsheet. 7. Schedule completion and turnover of TR(s) with Owner’s Representative, Telecommunications design engineer, and the OWNER District IT Communications in preparation of “Room Ready” status as defined by the owner. 8. Emergency Phone(s) a. Coordinate the completion of emergency phone installations cabling and physical phone placement with OWNER in order that they can schedule termination and testing of the phones. 3. SUMMARY OF WORK A. Furnish and install a warranted and certifiably functioning telecommunications distribution system, complete with all accessories, for projects at OWNER. B. Wiring utilized for data and analog communications will originate in equipment racks located at the rooms designated by OWNER. Wiring, terminations and patch bays between these designated origination points and outlet locations designated on the plans will be considered part of the contract. Work area outlets (WAO) will be furnished, wired and installed by the system Contractor. C. The system will utilize a network of unshielded twisted pair station cables and fiber optic backbone. Cables and terminations will be provided by the Contractor and located as shown and in the quantities indicated on the project drawings. D. All cables and terminations will be identified at all locations. E. All cables will terminate in an OWNER approved scheme at all termination locations. F. All copper and fiber cable terminations will comply with the industry and manufacturer
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