Recreation, Cultural and Community Services Advisory Commission Meeting
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RECREATION, CULTURAL AND COMMUNITY SERVICES ADVISORY COMMISSION MEETING MARGARET TODD SENIOR CENTER MEETING ROOM 3 1560 HILL ROAD April 9, 2009 7:00 p.m. AGENDA 75 Rowland Way #200 Novato, CA 94945-3232 A. ROLL CALL 415/899-8900 FAX 415/899-8213 www.ci.novato.ca.us Chair Nancy Weber Mayor Vice Chair Eric Lucan Jim Leland Commissioner Clifford Parker Commissioner John Reuscher Mayor Pro Tem Commissioner Spiro Stratigos Commissioner Kaye Porter Jeanne MacLeamy Councilmembers Commissioner Karyn Kambur Carole Dillon-Knutson Pat Eklund Madeline Kellner B. APPROVAL OF AGENDA Interim City Manager Patricia Thompson C. APPROVAL OF MINUTES 1. March 12, 2009. D. PUBLIC COMMENT E. READER BOARD INFORMATION 1. Various PRCS Fliers F. CITIZENS PRESENTATIONS G. STAFF PRESENTATIONS 1. Youth Programs - Steve Mason. H. OLD BUSINESS There are no Old Business items. *In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Lori Simpkins at 899-8200. Notification at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to help ensure accessibility to this meeting. 090409a.wpd 4/2/9 1 City of Novato Recreation, Cultural and Community Services Commission Meeting Thursday, April 9, 2009 Page 2 I. NEW BUSINESS 1. Whole Foods Public Art Project. Consider and recommend art project for Signature Properties Whole Foods Project, located at 700 DeLong Avenue. 2. Operating Budget Workshop. Hear presentation on department’s continuing budget reductions for FY 09/10. J. STAFF REPORTS 1. Programs, Projects and Issues Report - verbal • Dog Park Controlled Access • Community Garden Status • Public Art Site Identification Process • Department Sustainability Efforts 2. City Council Action Updates - verbal • Teen Center Office Conversion Project • Recreation Facilities Reciprocal Use Agreement • Operating Budget Workshop 3. Upcoming City Council Items 4/14 - Youth Financial Assistance Program (Proclamation) 4/21 - Continued Discussion on Budget Cuts and Revenue Enhancement Opportunities 4 . Media Articles - Comments from the Director/Commission. K. COMMISSION REPORTS/COMMENTS 1. Commission Comments/Reports 2. General Plan Steering Committee Update 090409a.wpd 4/2/9 2 City of Novato Recreation, Cultural and Community Services Commission Meeting Thursday, April 9, 2009 Page 3 3. Council Budget Meetings 4. Request Agenda Items L. SCHEDULE NEXT MEETING May 14, 2009. M. ADJOURNMENT 090409a.wpd 4/2/9 3 NOVATO RECREATION, CULTURAL AND COMMUNITY SERVICES COMMISSION MINUTES Thursday, March 12, 2008 Margaret Todd Senior Center* 7:00 p.m. Meeting Room 3 1560 Hill Road A. ROLL CALL Chair Weber called the meeting to order at 7:03 p.m. Commissioners present: Reuscher, Porter, Parker, Stratigos, Lucan, Kambur Commissioners absent: None Also present: Director Pam Shinault, Deputy Director Kathy Kormos, Recreation Services Division Manager Kevin Conklin, Recording Secretary Lori Simpkins B. APPROVAL OF AGENDA C. APPROVAL OF MINUTES. 1. February 12, 2009. Page 5, under item I.1., fourth paragraph, replace “… aren’t good examples.” with “isn’t an adequate sample size. Page 12, last paragraph, deleted the sentences “The Open Space group want to protect open space, which Novato has very little of. Marin County is the one that would be most successful in protecting open space land. This will be difficult to present to Novato citizens.” Page 13, first paragraph, should read, “…to clean ridge tops for fire breaks. He didn’t think people would be excited to preserve open space since Novato has a lot of it.” Fifth paragraph beginning, “Commissioner Reuscher agreed. He thought there…” was deleted. There were also some spelling corrections. MOTION/SECOND, COMMISSIONERS, TO APPROVE THE MINUTES AS AMENDED. MOTION CARRIED 7-0. 090312m.wpd:01/17/08 1 D. PUBLIC COMMENT There was no Public Comment. E. READER BOARD INFORMATION - Reader Board is available. 1. Various PRCS Fliers. F. CITIZENS PRESENTATION There were no Citizens Presentations. G. STAFF PRESENTATION 1. Recreation Programs – Kevin Conklin. Mr. Conklin announced that the Gymnastics Center will hold its seventh Novato Gymnastics Classic meet. They have a group of great volunteers and parents that help out with this event, along with all of the staff. It is one of the top meets in the area. During the meet, they open up the Teen Center for families to relax while waiting for their child to compete and they hold the awards ceremony there. The upstairs mezzanine is turned into a hospitality room for the judges. They also open up the pocket park for siblings to play in. The Teen Center has about 40 teens a day dropping in. The 7th and 8 th grade dances were moved to the Teen Center from Novato High School gym. This has been a better venue because it also offers teens to play pool, video games and to mingle in the pocket park. Staff has set up speakers in the pocket park so the teens can listen to the music, but it is low enough for them to be able to talk. Girls basketball registrations were down this year from 40 teams to 19 teams. Staff believes possibly they are signing up for CYO or just not playing. Also, AAU Basketball has extended their season. First and second grade basketball registration is up with 23 teams this year. Adult softball registrations for Spring are down. Some teams are sharing players, while other teams have dissolved. Due to the reduced number of teams, the program will not rent McInnis Park this year. He also announced that a past participant in the Boxing program, Paul Nave, will be in a celebrity fight this month. There are about 30 members of the Boxing Club. Commissioner Parker asked if they are still offering the Fight Night. Mr. Conklin said that event will be in September at the Hill Gym. Last year they had approximately 400 attend the Fight Night. H. OLD BUSINESS 1. Facility Fees. Ms. Kormos said the biggest change in the facility fees schedule for athletic fields is changing from the per player fee to an hourly rate. The recommended change was prompted when the Novato Unified School District changed their facility fees. The last time the City adjusted its facility fees was in 2007, and before that it was 2000. These fees coordinate with NUSD’s fee 090312m.wpd:01/17/08 2 schedule, where both agencies rent the majority of fields and gyms. This will help both manage the usage of fields more efficiently and possibly serve more groups. The City’s recommended facility fees match closely with NUSD’s approved facility fees. She gave a brief synopsis of the process NUSD went through to recommend and approve their facility fee schedule. Many youth athletic groups were upset with the large fee increase. NUSD met with the groups and has suggested phasing the fee increase over a three year period. She explained NUSD’s phasing process. So far, some youth athletic groups have submitted applications to NUSD, a few have not. City Council approved the facility fees (excluding the fields and gyms) that the Commission had recommended for approval. NUSD used a broad approach to phase all of their facility fees. The City is only recommending phasing the field fees. Novato Youth Center and the Greek Orthodox Church rent out their gyms, and their rental fees are higher. The City is recommending no change in the gymnasium rental fees this year. She explained the field rates were comparable to NUSD’s field rates such as the IVC fields rate is comparable to high school field rates, and grass multi use fields matched middle school multi grass use field rates. NUSD staff have reported no complaints about the fee increase from rental groups. Commissioner Lucan asked if the City would be phasing in the recommended fees over a three year period. Ms. Kormos said no. The City will re-examine the process on an annual basis. Commissioner Reuscher asked if the City will keep an eye on what NUSD does over the next three years. Ms. Kormos said they stay in contact regularly. Commissioner Lucan asked for a definition of what a multi use field was, and if they could be shared. Ms. Kormos explained that a multi use field was a field where softball or soccer could be played on. IVC fields can have either softball games or soccer games but not mixed uses. Commissioner Lucan calculated that a soccer group could rent a field for less. Ms. Kormos said that in the past, youth athletic groups would report the number of players using City fields. For example, youth soccer would have 1,500 participants, but only 100 players would use City fields. It was an honor system. In looking at the reserved usage, the City was being paid $1 an hour. Chair Weber asked what the NUSD rates are now that are lower than the City’s. 090312m.wpd:01/17/08 3 Ms. Kormos said NUSD’s tennis courts are $2 an hour for community service groups, the City’s are $4 an hour. The Novato High School Old Gym is $10 an hour, while the City’s gyms are $30 an hour. She reminded the Commission that these NUSD rates are phase 1 of 3. Mr. Conklin said gyms in Novato are heavily booked. The NUSD’s low gym rate is good for the youth groups. Commissioner Stratigos didn’t agree that the City not compete with NUSD’s facility fees. If the fields are rented more, would the City add more maintenance. Ms. Kormos said there were be no added maintenance. Commissioner Parker asked if there is any policing of the usage of fields particularly when fields are closed. Ms. Kormos said there is not. Groups can drop in when a field is not reserved.