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Performance and Audit Committee Agenda July 4, 2019

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Performance and Audit Committee Agenda July 4, 2019 METRO VANCOUVER REGIONAL DISTRICT PERFORMANCE AND AUDIT COMMITTEE REGULAR MEETING Thursday, July 4, 2019 9:00 a.m. 28th Floor Committee Room, 4730 Kingsway, Burnaby, British Columbia A G E N D A1 1. ADOPTION OF THE AGENDA 1.1 July 4, 2019 Regular Meeting Agenda That the Performance and Audit Committee adopt the agenda for its regular meeting scheduled for July 4, 2019 as circulated. 2. ADOPTION OF THE MINUTES 2.1 April 10, 2019 Regular Meeting Minutes That the Performance and Audit Committee adopt the minutes of its regular meeting held April 10, 2019 as circulated. 3. DELEGATIONS 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF 5.1 Presentation - Talent Acquisition and Succession Strategy for Metro Vancouver Designated Speaker: Tarynne Summers That the Performance and Audit Committee receive for information the verbal presentation on the “Talent Acquisition and Succession Strategy for Metro Vancouver”. 5.2 Interim Financial Performance Report – April 2019 Designated Speaker: Dean Rear That the Performance and Audit Committee receive for information the report dated June 25, 2019, titled “Interim Financial Performance Report – April 2019”. 1 Note: Recommendation is shown under each item, where applicable. May 16, 2019 Performance and Audit Committee Performance and Audit Committee Regular Agenda July 4, 2019 Agenda Page 2 of 4 5.3 Capital Program Expenditure Update as at April 30, 2019 Designated Speaker: Dean Rear That the Performance and Audit Committee receive for information the report dated June 25, 2019, titled “Capital Program Expenditure Update as at April 30, 2019”. 5.4 Investment Position and Returns - January 1 to April 30, 2019 Designated Speaker: Dean Rear That the Performance and Audit Committee receive for information the report dated June 25, 2019, titled “Investment Position and Returns – January 1 to April 30, 2019”. 5.5 City of New Westminster – Metro Vancouver Regional District Security Issuing Bylaw No. 1288, 2019 Designated Speaker: Dean Rear That the MVRD Board: a) pursuant to Sections 182(1)(b) and 182(2)(a) of the Community Charter, give consent to the request for financing from the City of New Westminster in the amount of $22,145,000; b) give first, second and third reading to Metro Vancouver Regional District Security Issuing Bylaw No. 1288, 2019 being a bylaw to authorize the entering into an Agreement respecting financing between the Metro Vancouver Regional District and the Municipal Finance Authority of British Columbia; c) pass and finally adopt Metro Vancouver Regional District Security Issuing Bylaw No. 1288, 2019; and d) forward Metro Vancouver Regional District Security Issuing Bylaw No. 1288, 2019 to the Inspector of Municipalities for Certificate of Approval. 5.6 City of Port Coquitlam – Metro Vancouver Regional District Security Issuing Bylaw No. 1289, 2019 Designated Speaker: Dean Rear That the MVRD Board: e) pursuant to Sections 182(1)(b) and 182(2)(a) of the Community Charter, give consent to the request for financing from the City of Port Coquitlam in the amount of $16,000,000; f) give first, second and third reading to Metro Vancouver Regional District Security Issuing Bylaw No. 1289, 2019 being a bylaw to authorize the entering into an Agreement respecting financing between the Metro Vancouver Regional District and the Municipal Finance Authority of British Columbia; g) pass and finally adopt Metro Vancouver Regional District Security Issuing Bylaw No. 1289, 2019; and h) forward Metro Vancouver Regional District Security Issuing Bylaw No. 1289, 2019 to the Inspector of Municipalities for Certificate of Approval. 29707803 Performance and Audit Committee Performance and Audit Committee Regular Agenda July 4, 2019 Agenda Page 3 of 4 5.7 Township of Langley – Metro Vancouver Regional District Security Issuing Bylaw No. 1287, 2019 Designated Speaker: Dean Rear That the MVRD Board: a) pursuant to Sections 182(1)(b) and 182(2)(a) of the Community Charter, give consent to the request for financing from the Township of Langley in the amount of $19,950,000; b) give first, second and third reading to Metro Vancouver Regional District Security Issuing Bylaw No. 1287, 2019 being a bylaw to authorize the entering into an Agreement respecting financing between the Metro Vancouver Regional District and the Municipal Finance Authority of British Columbia; c) pass and finally adopt Metro Vancouver Regional District Security Issuing Bylaw No. 1287, 2019; and d) forward Metro Vancouver Regional District Security Issuing Bylaw No. 1287, 2019 to the Inspector of Municipalities for Certificate of Approval. 5.8 Appointment of External Auditors Designated Speaker: Dean Rear That the MVRD, GVS&DD, GVWD and MVHC Boards appoint BDO Canada LLP as external auditors for the fiscal years 2019 to 2023. 5.9 Tender/Contract Award Information – March 2019 to May 2019 Designated Speaker: Roy Moulder That the Performance and Audit Committee receive for information the report dated June 25, 2019, titled “Tender/Contract Award Information – March 2019 to May 2019”. 5.10 Manager’s Report Designated Speaker: Dean Rear That the Performance and Audit Committee receive for information the report dated June 18, 2019, titled “Manager’s Report”. INFORMATION ITEMS 6. OTHER BUSINESS 7. BUSINESS ARISING FROM DELEGATIONS 8. RESOLUTION TO CLOSE MEETING 9. ADJOURNMENT/CONCLUSION That the Performance and Audit Committee adjourn/conclude its regular meeting of July 4, 2019. 29707803 Performance and Audit Committee Performance and Audit Committee Regular Agenda July 4, 2019 Agenda Page 4 of 4 Membership: Dhaliwal, Sav (C) - Burnaby Harvie, George - Delta Marsden, Dennis - Coquitlam Brodie, Malcolm (VC) - Richmond Little, Mike - North Vancouver District Walker, Darryl - White Rock Dominato, Lisa - Vancouver Morden, Mike - Maple Ridge West, Brad - Port Coquitlam 29707803 Performance and Audit Committee METRO VANCOUVER REGIONAL DISTRICT PERFORMANCE AND AUDIT COMMITTEE Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Performance and Audit Committee held at 9:04 a.m. on Wednesday, April 10, 2019 in the 28th Floor Committee Room, 4730 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Councillor Sav Dhaliwal, Burnaby Vice Chair, Mayor Malcolm Brodie, Richmond Councillor Lisa Dominato, Vancouver Mayor George Harvie, Delta Mayor Mike Little, North Vancouver District Councillor Dennis Marsden, Coquitlam Mayor Mike Morden, Maple Ridge (arrived at 10:13 a.m.) Mayor Brad West, Port Coquitlam MEMBERS ABSENT: Mayor Darryl Walker, White Rock STAFF PRESENT: Phil Trotzuk, Chief Financial Officer Carol Mason, Chief Administrative Officer Genevieve Lanz, Legislative Services Coordinator, Board and Information Services 1. ADOPTION OF THE AGENDA 1.1 April 10, 2019 Regular Meeting Agenda It was MOVED and SECONDED That the Performance and Audit Committee adopt the agenda for its regular meeting scheduled for April 10, 2019 as circulated. CARRIED 2. ADOPTION OF THE MINUTES 2.1 January 31, 2019 Regular Meeting Minutes It was MOVED and SECONDED That the Performance and Audit Committee adopt the minutes of its regular meeting held January 31, 2019 as circulated. CARRIED Minutes of the Regular Meeting of the MVRD Performance and Audit Committee held on Wednesday, April 10, 2019 Page 1 of 6 Performance and Audit Committee 3. DELEGATIONS No items presented. 4. INVITED PRESENTATIONS No items presented. 5. REPORTS FROM COMMITTEE OR STAFF 5.1 Audited 2018 Financial Statements Report dated March 29, 2019 from Phil Trotzuk, Chief Financial Officer, presenting for approval the Audited 2018 Financial Statements for the Metro Vancouver Districts and Metro Vancouver Housing Corporation. Members were provided with a presentation related to Items 5.1 and 5.2 on the audited 2018 Financial Statements and 2018 Financial Results Year-End, highlighting 2018 surplus drivers and reconciliation, and capital assets equity. On-table replacement pages and presentation material titled “2018 Metro Vancouver Financial Results” is retained with the April 10, 2019 Performance and Audit Committee agenda. It was MOVED and SECONDED a) That the MVRD Board approve the Audited 2018 Consolidated Financial Statements for the Metro Vancouver Regional District; b) That the GVS&DD Board approve the Audited 2018 Financial Statements for the Greater Vancouver Sewerage and Drainage District; c) That the GVWD Board approve the Audited 2018 Financial Statements for the Greater Vancouver Water District; d) That the MVHC Board approve the Audited 2018 Financial Statements for the Metro Vancouver Housing Corporation. CARRIED 5.2 2018 Financial Results Year-End Report dated March 25, 2019 from Dean Rear, Director, Financial Planning and Operations, Financial Services, presenting the MVRD Board with the final report on financial performance for the year ending December 31, 2018 as compared to the 2018 annual budget. It was MOVED and SECONDED That the MVRD Board receive for information the report dated March 25, 2019, titled “2018 Financial Results Year-End”. CARRIED Minutes of the Regular Meeting of the MVRD Performance and Audit Committee held on Wednesday, April 10, 2019 Page 2 of 6 Performance and Audit Committee 5.3 Metro Vancouver Final Report Report dated March 29, 2019 from Phil Trotzuk, Chief Financial Officer, providing the Performance and Audit Committee with the external auditor’s final report related to the annual audit for the Metro Vancouver Districts’ and Housing Corporation for fiscal year 2018. Bill Cox and Brian Szabo, BDO Canada LLP Chartered
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