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The District Municipality of Muskoka

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The District Municipality of Muskoka THE DISTRICT MUNICIPALITY OF MUSKOKA COMMUNITY SERVICES COMMITTEE A G E N D A Meeting No. CS-8-2015 July 22, 2015 1:30 p.m. Council Chamber, District Administration Building ____________________________________________________________________________________ 1. CALL TO ORDER 2. DECLARATION OF PECUNIARY INTERESTS 3. BUDGETS AND FINANCIAL PLANNING a) Capital Project Quarterly Variance Report – March 31, 2015 Report No. CS-8-2015-1 Recommendation THAT the recommendation related to the individual Tax Supported Capital Budget project, as summarized in Schedule A to Report No. CS-8-2015-1, BE RECEIVED. b) Community Services Department Operating Budget Variance Report – March 31, 2015 Report No. CS-8-2015-2 Recommendation THAT the Community Services Department Operating Budget Variance Report as at March 31, 2015 BE RECEIVED. 4. FINANCIAL AND ADMINISTRATIVE MATTERS a) Corridor 11 Bus Update and Financial Impact Report No. CS-8-2015-3 Recommendation This report is provided for information. b) Community Initiatives Report No. CS-8-2015-4 Recommendation THAT Muskoka District Council SUPPORTS the recommended Community Initiative projects as outlined in the attached table. Page 1 c) Age-Friendly Community Planning Grant Program Budget Amendment Report No. CS-8-2015-5 Recommendation THAT the 2015 Tax Supported Operating Budget as it relates to Community Initiatives BE AMENDED and that the respective draft budget for 2016 be included as follows: Age Friendly Community Planning Grant 2015 2016 Consultant 18,000 6,000 Community Engagement 4,285 1,715 Communication Materials 2,500 Report Production and Distribution 2,500 Total Expenditure 24,785 10,215 Grant (24,785) (10,215) Net Levy Impact 0 0 d) Simcoe Muskoka District Health Unit Resolution Regarding a Basic Income Guarantee Report No. CS-8-2015-6 Recommendation This report is provided for information. e) !MPACT Muskoka Business Plan Report No. CS-8-2015-7 Recommendation THAT Muskoka District Council ACCEPTS the attached Business Plan for !MPACT Muskoka; AND THAT up to $40,000 from the Corporate Capital Reserve Fund BE APPROVED to complete necessary capital upgrades to the location at 1955 Beaver Creek Drive, Gravenhurst, ON; with an expectation of repayment by Community Services over the next 10 years; AND THAT up to $60,000 from the Muskoka Services Investment Reserve Fund BE APPROVED for capital expenditures at 1955 Beaver Creek Drive, Gravenhurst, ON. f) Community Services Presentation / Updates to Local Municipal Councils Report No. CS-8-2015-8 Recommendation This report is provided for information. Page 2 5. SOCIAL ASSISTANCE a) Ontario Works Caseload Report No. CS-8-2015-9 Recommendation This report is provided for information. 6. LONG-TERM CARE / THE PINES a) Long Term Care Funding Increase Report No. CS-8-2015-10 Recommendation This report is provided for information. b) Redevelopment of Fairvern Home Long Term Care Facility Report No. CS-8-2015-11 Recommendation This report is provided for information. 7. EARLY LEARNING / CHILDREN’S SERVICES a) Budget Amendment – Ministry of Education Utilization Adjustment Report No. CS-8-2015-12 Recommendation THAT the 2015 Tax Supported Operating Budget BE AMENDED as outlined in the following table: 2015 2015 Approved Proposed Proposed Budget Amendment Budget MED - General Operating Program Services - Other 1,375,095 76,385 1,451,480 MED - Revenue MED Funding 3,769,738 76,385 3,846,123 Net Levy Impact 0 8. SOCIAL HOUSING / AFFORDABLE HOUSING / HOMELESSNESS a) Men’s Shelter Services in Muskoka Report No. CS-8-2015-13 Recommendation This report is provided for information. Page 3 b) Muskoka Affordable Housing Initiatives Program (MAHIP) Capital Incentive Funding Recommendation – Loon Call (Muskoka) Inc. LOT 7 PLAN 35M-735 Report No. CS-8-2015-14 Recommendation THAT a municipal housing facilities by-law BE PREPARED for the provision of a capital incentive for one (1) affordable home for private sale by Loon Call (Muskoka) Inc.; AND THAT the by-law AUTHORIZE FUNDS in the amount of $15,000 for one (1) affordable home, to be made available to the proponent; AND THAT The District Municipality of Muskoka BE AUTHORIZED to enter into an agreement with respect to this by-law with Loon Call (Muskoka) Inc.; AND THAT the terms of the agreement BE SATISFACTORY to the Commissioner of Community Services and the District Solicitor; AND THAT the District Chair and Clerk BE AUTHORIZED to sign the agreement on behalf of The District Municipality of Muskoka. c) Muskoka Affordable Housing Initiatives Program (MAHIP) Capital Incentive Funding Recommendation – Loon Call (Muskoka) Inc. LOT 8 PLAN 35M-735 Report No. CS-8-2015-15 Recommendation THAT a municipal housing facilities by-law BE PREPARED for the provision of a capital incentive for one (1) affordable home for private sale by Loon Call (Muskoka) Inc.; AND THAT the by-law AUTHORIZE FUNDS in the amount of $15,000 for one (1) affordable home, to be made available to the proponent; AND THAT The District Municipality of Muskoka BE AUTHORIZED to enter into an agreement with respect to this by-law with Loon Call (Muskoka) Inc.; AND THAT the terms of the agreement BE SATISFACTORY to the Commissioner of Community Services and the District Solicitor; AND THAT the District Chair and Clerk BE AUTHORIZED to sign the agreement on behalf of The District Municipality of Muskoka. d) Muskoka Affordable Housing Initiatives Program (MAHIP) Capital Incentive Funding Recommendation – Johnathan and Melinda Snyder Report No. CS-8-2015-16 Recommendation THAT a municipal housing facilities by-law BE PREPARED for the provision of new rental housing for Johnathan and Melinda Snyder; AND THAT the by-law AUTHORIZE FUNDS in the amount of $15,000 for one (1) new rental unit (secondary suite) to be made available to the proponent; Page 4 AND THAT The District Municipality of Muskoka BE AUTHORIZED to enter into an agreement for new rental housing with Johnathan and Melinda Snyder; AND THAT the terms of the agreement BE SATISFACTORY to the Commissioner of Community Services and the District Solicitor; AND THAT the District Chair and Clerk BE AUTHORIZED to sign the agreement on behalf of The District Municipality of Muskoka. e) Year One Update for Muskoka’s 10 Year Housing and Homelessness Plan Report No. CS-8-2015-17 Recommendation THAT Muskoka District Council APPROVE the Year One Update for Muskoka’s 10 Year Housing and Homelessness Plan, as attached. 9. INFORMATION ITEMS a) Ontario Helping Businesses Grow Through Angel Investment CS-8-2015-INFO-A b) Housing Market Supported by Ontario Economy in 2015 CS-8-2015-INFO-B c) Hububaloo – A Muskoka Community Health Hubs Update – July 6, 2015 CS-8-2015-INFO-C d) City of Kingston Canada Post Resolution CS-8-2015-INFO-D 10. NEW BUSINESS 11. ADJOURNMENT Recommendation THAT the Community Services Committee adjourns to meet again on August 26, 2015, or at the call of the Chair. This agenda can be viewed in a larger font by increasing the magnification of the page. Please note that hearing-assistive devices are available in the Council Chamber. Page 5 TO: Chair and Members Community Services Committee FROM: Sharon Donald Director of Budgets and Financial Planning DATE: July 22, 2015 SUBJECT: Capital Project Quarterly Variance Report – March 31, 2015 REPORT NO: CS-8-2015-1 ____________________________________________________________________________ RECOMMENDATION THAT the recommendation related to the individual Tax Supported Capital Budget project, as summarized in Schedule A to Report No. CS-8-2015-1, BE RECEIVED. ORIGIN In 2005, Council adopted Policy AD:51 Capital Budget Preparation, Monitoring and Reporting. The revised policy requires staff to submit formal reports to the Standing Committees and Council on the status of the District of Muskoka’s capital program as at March 31st, June 30th, September 30th and December 31st. This report deals with the Community Services portion of the Tax Supported Capital Budget. The purpose of this report is to provide the various Standing Committees with the opportunity to review the status of individual projects, highlight material variances, identify projects for closure and to amend the budget where appropriate. ANALYSIS Attached is a schedule of capital expenditures incurred to March 31, 2015 (Schedule A), as reported on May 14, 2015. It is important to note that once a project is closed, it will no longer appear on Schedule A. Schedule A provides the current status of each open project. Within the schedule, the PY (Prior Year) Budget Open Projects column includes prior year budgets carried forward. The 2015 Annual Budget is the current year Capital Budget and Forecast approved April 20, 2015. The Approved Amendments column contains all amendments approved since the commencement of the project. The Total Amended Budget column is the sum of PY Budget Open Projects, 2015 Annual Budget and Approved Amendments columns. The LTD Actuals 2015 column contains charges incurred from the start of the project to March 31, 2015. The Budget Remaining 2015 column is the difference between the Total Amended Budget and the LTD Actuals 2015 columns. The Forecast to Complete column includes the remaining balance on contracts awarded and purchase orders outstanding as well as all other total forecasted expenditures required to complete the project. The Favourable/(Unfavourable) Proj. Variance column is the difference between the Budget Remaining 2015 and the Forecast to Complete columns. Page 1 Tenders awarded to date along with comments indicating estimated costs and/or future tender dates are noted to give Council an idea of timing for budgeted projects. FINANCIAL CONSIDERATIONS Within the Community Services capital budget, $525,553 remains to be spent as of March 31, 2015. The projected forecast to complete all 4 projects is $525,553, leaving no projected variance as shown in Schedule A attached. Impact on Financing There is no impact on financing, as the projects are expected to be completed on budget.
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