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TOWNSHIP of SOUTH GLENGARRY REGULAR MEETING of COUNCIL Council Chambers, Municipal Office Monday, January 21, 2019 7:00 PM

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TOWNSHIP of SOUTH GLENGARRY REGULAR MEETING of COUNCIL Council Chambers, Municipal Office Monday, January 21, 2019 7:00 PM TOWNSHIP OF SOUTH GLENGARRY REGULAR MEETING OF COUNCIL Council Chambers, Municipal Office Monday, January 21, 2019 7:00 PM Page 1. CALL TO ORDER 2. O CANADA 3. APPROVAL OF AGENDA a) Additions, Deletions or Amendments All matters listed under For Information Only, are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to the appropriate section at this time. 4. DECLARATION OF PECUNIARY INTEREST a) Pecuniary Interest Form 5 5. APPROVAL OF MINUTES a) Previous Meeting Minutes - December 17, 2018 6 - 11 6. PRESENTATIONS AND DELEGATIONS a) Smithfield Park Redevelopment Phase 2 - Derek Leroux and Anne 12 - 14 Donkers b) Enhancing Tree Canopy and Natural Vegetation - Jacqueline Milner 15 - 17 c) Upper Canada Academy Tax Abatement Request - Jesse Ning 18 - 19 d) CGCC Partnership Proposal - Rick Eamer 20 - 31 7. NEW BUSINESS a) Staff Reports i. 2019 Borrowing By-law (L. McDonald) 32 - 35 Page 1 of 196 ii. 2019 Interim Taxation By-Law (L. McDonald) 36 - 39 iii. 2019 Budget - Choose a Date (L. McDonald) 40 - 41 iv. Approval - Tile Drainage Loan (L. McDonald) 42 - 47 v. Council Member Pregnancy and Parental Leaves Policy (K. 48 - 52 Campeau) vi. Request for Proposal for the Supply of Realtor's Services (E. 53 - 54 MacDonald) vii. Glen Walter Area Water and Waste Water Servicing Master Plan 55 - 82 Study (E. MacDonald) viii. Material Recovery Facility (E. MacDonald) 83 - 100 ix. Public Works Facility (E. MacDonald) 101 - 119 x. Disposal of Used Vehicle (D. Robertson) 120 - 123 b) Other Business i. Noise By-law Exemption Extension Request - Dillon Consulting 124 - 125 (K. Campeau) ii. Communications - Garbage & Recycling Collection (L. Warden) c) Committee Reports i. Glengarry Nor'Westers and Loyalist Museum Minutes - 126 - 128 December 10, 2018 ii. Committee of Adjustment Minutes - December 18, 2018 129 - 131 iii. Committee of Adjustment - Notice of Decision 132 - 133 d) For Information Only i. Letter - Ontario Woodlot Association SDG Chapter 134 ii. Update - Ministry of Finance - OMPF 135 - 137 iii. Consent Application B- 110-18 138 - 140 iv. Consent Application B-116-18 141 - 143 Page 2 of 196 v. Consent Decisions 144 - 149 vi. Consent Summary 150 - 151 vii. Update - Community Schools Alliance (S. Jaworski) 152 - 157 viii. Letter - Martintown & District Horticultural Society 158 ix. MPAC Year End Assessment Report 159 - 170 x. OMWA 2017-2018 Chief Drinking Water Inspector Annual Report 171 xi. Ministry of Agriculture, Food and Rural Affairs - Agricultural 172 - 179 Drainage Infrastructure Program xii. AGCO Cannabis Retail Store Licensing Update 180 - 181 xiii. Resolution - Maintaining the Voters List (City of Hamilton) 182 - 185 xiv Resolution - Change to Declaration of Office (Municipality of 186 - 187 . Mattice-Val Cote) xv. Support Resolution - Paramedic Services (Township of Uxbridge) 188 xvi AMO Updates 189 - 195 . 8. UNFINISHED BUSINESS 9. CLOSED SESSION a) BE IT RESOLVED THAT Council convene to Closed Session to discuss the following item(s) under Section 239 (2) of The Municipal Act S.O. 2001 (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (b) personal matters about an identifiable individual, including municipal or local board employees; -Staff Report 14-2019 (K. Campeau) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; -Staff Report 12-2019 (B. Brown) Page 3 of 196 -Staff Report 13-2019 (B. Brown) 10. CONFIRMING BY-LAW a) Confirming By-law 06-2019 196 11. ADJOURNMENT Page 4 of 196 Pecuniary Interest Form DECLARATION OF PECUNIARY INTEREST I, _____________________________________, declare a pecuniary interest on Agenda Item(s) for the meeting of __________________: _______________________________ Signature Page 5 of 196 Previous Meeting Minutes - December 17, 2018 MINUTES THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH GLENGARRY WAS HELD IN THE EVENING AT THE TOWNSHIP OFFICE, LANCASTER ON DECEMBER 17, 2018. PRESENT: Mayor Frank Prevost, Deputy-Mayor Lyle Warden, Councillor Stephanie Jaworski, Councillor Martin Lang, and Councillor Sam McDonell STAFF PRESENT: CAO Bryan Brown, Clerk Kelli Campeau, GM Community Services Joanne Haley, GM Infrastructure Services Ewen MacDonald, GM Corporate Services Lachlan McDonald, Fire Chief Dave Robertson, Economic Development & Tourism Coordinator Shauna Baggs. 1. CALL TO ORDER Resolution No. 339-18 Moved by Councillor Jaworski Seconded by Councillor Lang BE IT RESOLVED THAT the Council Meeting of the Township of South Glengarry now be opened at 7:01 pm. CARRIED 2. O CANADA 3. APPROVAL OF AGENDA Resolution No. 340-18 Moved by Councillor McDonell Seconded by Deputy Warden BE IT RESOLVED THAT the Council of the Township of South Glengarry approve the agenda as amended. -Additions to the Agenda: -Other Business – Christmas Holiday Office Closure -Information Items moved to Other Business: -Building Permit Activity as of 30-Sep-2018 -Infrastructure Services Monthly Report -Support Resolution – Voter’s List CARRIED 4. DECLARATION OF PECUNIARY INTEREST - None 5. APPROVAL OF MINUTES a) Previous Meeting Minutes - November 19, 2018 Resolution No. 341-18 Moved by Councillor Lang Seconded by Councillor Jaworski BE IT RESOLVED THAT the Minutes of the Regular Meeting of the Council of the Township of South Glengarry held on November 19, 2018 be adopted as circulated. CARRIED b) Special Meeting Minutes - November 29, 2018 Resolution No. 342-18 Moved by Deputy Warden Seconded by Councillor McDonell BE IT RESOLVED THAT the Minutes of the Special Meeting of the Page 6 of 196 Previous Meeting Minutes - December 17, 2018 Council of the Township of South Glengarry held on November 29, 2018 be adopted as circulated. CARRIED 6. Inaugural Council Meeting Minutes - December 5, 2018 Resolution No. 343-18 Moved by Councillor Jaworski Seconded by Deputy Warden BE IT RESOLVED THAT the Minutes of the Inaugural Meeting of the Council of the Township of South Glengarry held on December 5, 2018 be adopted as circulated. CARRIED 7. PRESENTATIONS AND DELEGATIONS a) Highway 401 Sound Barrier - Remi Tremblay b) Resolution No. 344-18 Moved by Councillor Lang Seconded by Councillor McDonell BE IT RESOLVED THAT Council convene to Closed Session at 7:16 pm to discuss the following items under Section 239 (2) of the Municipal Act: (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (e) Litigation or Potential Litigation - 5076 Johnson Rd. Agreement - Robert MacDougall CARRIED Resolution No. 345-18 Moved by Deputy Warden Seconded by Councillor Jaworski BE IT RESOLVED THAT Council rise and reconvene at 7:35 pm into Open Session without reporting CARRIED 8. NEW BUSINESS a) Staff Reports i) Appointment of Integrity Commissioner Resolution No. 346-18 Moved by Councillor McDonell Seconded by Councillor Lang BE IT RESOLVED THAT Staff Report 140-18 be received and that By-law 79-18, being a by-law to appoint an Integrity Commissioner for the Township of South Glengarry be read a first, second and third time, passed, signed and sealed in open Council this 17th day of December, 2018. CARRIED ii) Municipal Elections Accessibility Report Resolution No. 347-18 Moved by Councillor Jaworski Seconded by Councillor McDonell BE IT RESOLVED THAT Staff Report 141-18 be received and that the Council of the Township of South Glengarry receive and file the 2018 Municipal Elections Accessibility Report. CARRIED iii) Frequency - Council Reimbursement Resolution No. 348-18 Moved by Deputy Warden Page 7 of 196 Previous Meeting Minutes - December 17, 2018 Seconded by Councillor Lang BE IT RESOLVED THAT Staff Report 142-18 be received and that the Council of the Township of South Glengarry direct Administration to change the pay frequency for Council from monthly to bi-weekly (once every two weeks) starting in 2019. CARRIED iv) Transfer of Budgeted Funds - Building Stabilization Reserve Fund Resolution No. 349-18 Moved by Councillor McDonell Seconded by Councillor Jaworski BE IT RESOLVED THAT Staff Report 143-18 be received and that the Council of the Township of South Glengarry approve the transfer of previously budgeted funds in the amount of $49,000 for the purchase of computer software and hardware for Planning, Building & By-law Enforcement to the Building Stabilization Reserve Fund. CARRIED v) Constitute and Appoint a Committee of Adjustment Resolution No. 350-18 Moved by Councillor Lang Seconded by Deputy Warden BE IT RESOLVED THAT Staff Report 144-18 be received and By-law 80- 18, being a by-law to constitute and appoint all members of the Council to the Committee of Adjustment for the Township of South Glengarry from December 17, 2018 to December 16, 2019 be read a first, second and third time, passed, signed and sealed this 17th day of December, 2018. CARRIED vi) Colbran Site Plan Control Agreement Resolution No. 351-18 Moved by Councillor Jaworski Seconded by Councillor Lang BE IT RESOLVED THAT Staff Report 145-18 be received and that the Council of the Township of South Glengarry approves By-Law 81-18 and the Site Plan Control Agreement for the property legally described as Part of Lot 3, Concession 1 I.L. Part 1 & 3 on Reference Plan 14R-2233 in the geographic Township of Charlottenburgh, now in the Township of South Glengarry, County of Glengarry, also known as 18432 County Road 2 and authorizes the Mayor and Clerk to execute the Site Plan Control Agreement. CARRIED vii) Paulette Lalonde Site Plan Control Agreement Resolution No. 352-18 Moved by Deputy Warden Seconded by Councillor McDonell BE IT RESOLVED THAT Staff Report 146-18 be received and that the Council of the Township of South Glengarry approves By-law 82-18 and the Site Plan Control Agreement for the property legally described as Part of Lot 5, Concession 1 Front, Part 1 on Reference Plan 14R-2834 in the geographic Township of Charlottenburgh, now in the Township of South Glengarry, County of Glengarry and authorizes the Mayor and Clerk to execute the Site Plan Control Agreement.
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