Acceptance of the December Check Register
CITY OF COOS BAY CITY COUNCIL Agenda Staff Report MEETING DATE AGENDA ITEM NUMBER January 15, 2013 TO: Mayor Shoji and City Councilors FROM: Susanne Baker, Finance Director THROUGH: Rodger Craddock, City Manager^ ISSUE: December 2012 Accounts Payable and Payroll Check Registers BACKGROUND: This report is being provided to the Council and public from a recommendation of our Auditor and the City Manager to provide transparency and full disclosure to all interested parties. Routinely, the accounts payable checks are issued weekly, and the payroll checks issued twice monthly. Attached are the December Accounts Payable (AP) and Payroll (PR) Check Registers totaling $562,208.17 and $821,757.52 respectively. The attached Accounts Payable Check Register includes a Payment Approval Report noting the details of all checks over $25,000. For confidentiality, segregation of duties, and the best utilization of the accounting software program, payroll benefit checks and electronic transmittals are expensed from the payroll account. TABLE #1 reflects the payroll benefit checks greater than $25,000. TABLE #1 Payroll Transmittals Electronic Funds Payee Amount Description Transfer EFT PR Vendor 16 City County November Payroll: Health/Life Transmittal #6107 Insurance $ 83,390.39 Insurance/Premium due 12/10/12 PR Vendor 17 November Retirement Contribution/ Transmittal #6108 Oregon PERS $101,397.58 Invoice due 12/10/12 PR Vendor 29 City County Quarterly Worker's Compensation Transmittal #6277 Insurance $ 35,904.72 payment due 1/1/13 Internal December 31, 2012 pay date Federal PR Vendor 1 Revenue Withholding Taxes, Medicare and Transmittal #6278 Service $115,695.08 Social Security PR Vendor 2 Oregon Dept December 31, 2012 pay date State Transmittal #6279 of Revenue $ 34,288.75 Withholding Taxes Agenda Item #3b City Council – January 15, 2013 December 31, 2012 Check Registers Page 2 ADVANTAGES: This process provides for full public disclosure and transparency in government.
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