AGENDA CITY OF WESTMINSTER Mayor and Common Council Meeting Monday, November 27, 2017 at 7 pm Council Chambers of City Hall, 1838 Emerald Hill Lane, Westminster, MD
1. CALL TO ORDER
A) Mayoral Proclamation – Municipal Government Works Month
2. APPROVAL OF MINUTES
A) Approval – Mayor and Common Council Meeting of November 13, 2017
B) Approval – Executive Session of November 13, 2017
3. CONSENT CALENDAR
A) October Departmental Operating Reports
B) Proposed Acceptance of Deed of Roadways for Bolton Hill Section III
C) Proposed Acceptance of Deed for a Stormwater Management (SWM) Facility at Furnace Hills
D) Approval – Agreement between Howard County and the City of Westminster for Participation in the Howard County Police Department Training Academy
4. REPORT FROM THE MAYOR
5. REPORTS FROM STANDING COMMITTEES
6. COUNCIL COMMENTS AND DISCUSSION
7. ORDINANCES & RESOLUTIONS
A) Approval of Resolution 17-12 – A Resolution of the Mayor and Common Council of Westminster Approving an Application to Designate the City of Westminster as a Sustainable Community, pursuant to the attached sustainable community map and sustainable community plan as further described in the sustainable community application for approval either directly by the Department of Housing and Community Development of the State of Maryland or through the Smart Growth Subcabinet of the State of Maryland
B) Approval of Ordinance No. 884 – An Ordinance of the Mayor and Common Council of Westminster Authorizing the acquisition of the real property located at 45 West Main Street, and known as “The BB&T Bank Building”, for a Public Purpose, comprising several parcels including those identified as Map 104, Grid 9, Parcels 1742, 1744, 1745, and 1746 for an amount not to exceed One Million Six Hundred Thousand Dollars ($1,600,000.00), together with any applicable taxes, fees and charges customarily associated with Real Estate Transactions and the lease to BB&T of a certain portion of the premises for the operation of an Automated Teller Machine.
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8. UNFINISHED BUSINESS
9. NEW BUSINESS
A) Motion to Hold Executive Session Immediately Following Regular Meeting
10. DEPARTMENTAL REPORTS
11. CITIZEN COMMENTS
12. ADJOURNMENT
13. EXECUTIVE SESSION
2 3 MINUTES
CITY OF WESTMINSTER Mayor and Common Council Meeting November 13, 2017
CALL TO ORDER Councilmembers Present: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, Councilmember Yingling, and Mayor Dominick.
Staff Present: Director of Public Works Glass, Director of Recreation and Parks Gruber, City Clerk Visocsky, City Administrator Matthews, Director of Finance and Administrative Services Palmer, Director of Community Planning and Development Mackey, Director of Housing Services Valenzisi, and City Attorney Levan. Staff Absent: Police Chief Spaulding.
APPROVAL OF MINUTES OF THE MEETING President Wack requested a motion to approve the minutes of the Mayor and Common Council Meeting of October 23, 2017 and the joint meeting with the Carroll County Commissioners on October 23, 2017.
Councilmember Chiavacci moved, seconded by Councilmember Pecoraro, to approve the minutes.
VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling.
NAYS: None.
MOTION Passed Unanimously 5-0.
PRESENTATIONS Fallfest Committee members Marshall Green and Lori Graham presented the Fallfest charity checks to Westminster Lions Club, Girl Scouts of America, Tender Care Pregnancy Consultation Services, and Human Services Program of Carroll County in the amount of $5,200 each.
Mr. Green thanked the following sponsors of Fallfest: • Ting Internet • Progressive Radiology • Community Bank • Quantum Internet and Telephone Services
Mr. Green thanked City staff who worked during the event, complimenting them on a job well done. He added that September 2018 will be the City’s 40th annual Fallfest.
CONSENT CALENDAR President Wack requested a motion to approve the Consent Calendar, which consisted of the “Agreement between Carroll County and the City of Westminster for Repair and Maintenance of Police Vehicles and Purchase of Fuel.”
Councilmember Becker moved, seconded by Councilmember Chiavacci, to approve the Consent Calendar.
VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling.
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NAYS: None.
MOTION Passed Unanimously 5-0.
REPORT FROM THE MAYOR Mayor Dominick reported that he attended Carroll Technology Council’s Technically Speaking event and will participate in MAGIC’s Smart Home ribbon cutting on November 15. Mayor Dominick shared his excitement for these events, adding that technology is taking a step forward in the City of Westminster.
REPORTS FROM STANDING COMMITTEES Councilmember Yingling, on behalf of the Public Works Committee, reiterated the Committee’s commitment to identifying a long-term water solution. He shared that Mr. Glass recently attended a water reuse seminar.
Councilmember Chiavacci noted that Carroll County State’s Attorney Brian DeLeonardo recognized Detective Jeff Schuster for a job well done in solving a bank robbery case.
President Wack shared that MAGIC’s Capture the Flag event attracted over 100 students from central Maryland and North Carolina. He noted that MAGIC is expanding its efforts and is building a local technology workforce. President Wack shared that the ribbon cutting ceremony for the MAGIC Smart Home would take place on November 15, 2017.
Councilmember Becker shared that she attended MAGIC’s Hackathon Workshop. She commented that the event was fantastic and larger than last year.
BIDS Mr. Glass informed Mayor and Common Council that the FY 2018 budget includes funding for the purchase of a replacement heavy-duty utility truck for the Utility Maintenance Department. The City’s procurement code allows the City to piggyback on an existing contract between Montgomery County and Apple Ford Fleet/Government Sales. Mr. Glass recommended approval of the purchase of the heavy-duty F450 utility truck from Apple Ford Fleet/Government Sales of Columbia, Maryland in the amount of $70,095.59.
Councilmember Pecoraro moved, seconded by Councilmember Chiavacci, to approve the purchase of the 2018 F450 in the amount of $70,095.59.
VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling.
NAYS: None.
MOTION Passed Unanimously 5-0.
ORDINANCES & RESOLUTIONS President Wack requested a motion to introduce Ordinance No. 884, An Ordinance of the Mayor and Common Council of Westminster Authorizing the acquisition of the real property located at 45 West Main Street, and known as “The BB&T Bank Building”, for a Public Purpose, comprising several parcels including those identified as Map 104, Grid 9, Parcels 1742, 1744, 1745, and 1746 for an amount not to exceed One Million Six Hundred Thousand Dollars ($1,600,000.00), together with any applicable taxes, fees and charges customarily associated with Real Estate Transactions and the lease to BB&T of a certain portion of the premises for the operation of an Automated Teller Machine.
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Councilmember Pecoraro commented that the purchase of the BB&T Bank property is an exciting moment for the City. Owning rather than leasing office space will result in significant savings for the City. Councilmember Pecoraro also commented that the bank property allows the City offices continued presence in downtown, creating economic activity. He encouraged the City to take advantage of other opportunities by revitalizing the Town Center Corporation.
Councilmember Chiavacci echoed Councilmember Pecoraro’ s comments, adding that the purchase of the bank building is a benefit to the City as a whole and will put the building to good use. Councilmember Chiavacci commented that the City will reap financial benefits from the purchase of the bank building for years to come.
President Wack commented that he had received positive feedback about the City’s purchase of the bank building as the highest and best use of the property. He added that the bank property was at high risk of sitting vacant for many years if the City had not purchased it, and that the City’s investment will economically benefit the City.
Councilmember Pecoraro commented on the risks that the City has taken over the years, such as revitalizing the Carroll Arts Center and converting the Farmers Supply property to a public parking garage and private condominium development. He stated that the Carroll Arts Center has created economic and cultural activity for downtown. Mayor Dominick added that the City will also save taxpayer money by the City not paying monthly rent.
Councilmember Chiavacci moved, seconded by Councilmember Pecoraro, to introduce Ordinance No. 884.
VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling.
NAYS: None.
MOTION Passed Unanimously 5-0.
NEW BUSINESS President Wack requested a motion to hold an executive session following the regular meeting to consider the acquisition of real property for a public purpose and matters directly related thereto; to consult with counsel to obtain legal advice on a legal matter; and to consult with staff, consultants, or other individuals about pending or potential litigation.
Councilmember Pecoraro moved, seconded by Councilmember Becker, to hold an Executive Session immediately folding the regular meeting.
VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling.
NAYS: None.
MOTION Passed Unanimously 5-0.
DEPARTMENTAL REPORTS Ms. Matthews reported that Ms. Childs and her staff received the LGIT Risk Management Award. The City also scored 100% on the annual primary liability program loss control credit survey, for which the
6 City will receive approximately a $3,500 credit. Ms. Matthews then reported that she and Councilmember Yingling participated in the inaugural meeting of McDaniel & Main, the College’s new town/gown initiative to foster communication and collaboration among McDaniel College and Westminster businesses, nonprofit organizations, and government.
President Cumberland of the Westminster Fire Department reported that, during the month of October, the fire department responded to 156 calls, totaling 1,695 for 2017. He also reported that EMS responded to 413 calls during the month of October, totaling 4,416 for 2017. Mr. Cumberland shared that the new ambulance is now in service. As part of the National Committee working for responders’ safety, he is working with others to make everyone aware of the move over law.
Mr. Mackey reported that the Planning and Zoning Commission will be completing the mid-cycle review of the Comprehensive Plan, and will hold a public hearing for a rezoning request for a medical cannabis overlay district for a dispensary. He also reported that the Tree Commission is continuing to discuss the development of a City Tree Plan. Mr. Mackey shared that the Historic District Commission is working to revise the current Standards for Renovation of Westminster. He added that downtown businesses are continuing to work together on new ideas for the Mayor’s Cup. Mr. Mackey stated that McDaniel College students are conducting a downtown business survey, the results of which Mr. Mackey will soon receive. Finally, Mr. Mackey shared that Len Stoler was undertaking the construction of a new dealership building at its current location.
Ms. Valenzisi reported that Code Enforcement cases for October included 18 property maintenance violations, three unregistered vehicles, two tree-trimming violations, and one high grass violation. The Housing Services Department received $174,305 in HAP, had 805 applicants on the waitlist, and received $665 in repayments. Ms. Valenzisi also reported that the SEMAP for Housing Services was accepted and deemed to be of high standard.
Ms. Palmer reported the Finance Department requested a 30-day extension from the State for submitting the City’s audited financial statements. She shared that she and Ms. Matthews were working on revising departmental budget forms for the FY 2019 process to make them more user-friendly for City staff. Ms. Palmer stated that she hopes to provide the new forms to department directors in mid- November.
Mr. Glass reported that street paving work is now occurring in the area of Buena Vista Drive; he informed Mayor and Common Council that Webster Street required base reconstruction work before paving. Mr. Glass shared that staff had opened bids for construction of Phases 3 and 4 of the Westminster Fiber Network; the City’s consulting engineer was currently reviewing the bids. Mr. Glass shared that the bid submission date for the ENR project had been extended to December 20, 2017. He noted that the Gesell Well filtration project is on schedule. As part of the inflow and infiltration sewer project, work is currently underway near East Middle School, as well as near Bennett Cerf Park and Penguin Random House.
Mr. Glass then provided an update on his attendance at the water reuse seminar mentioned by Councilmember Yingling. The session focused on what was occurring in both Maryland and across the country regarding water reuse. In his remarks, MDE Secretary Ben Grumbles addressed the concept of water reuse and his plans to move this concept forward in Maryland for both environmental and economic reasons. Mr. Glass stated that he found Mr. Grumbles’ speech to be very encouraging.
Ms. Gruber thanked the Mayor and Common Council for allowing time on the meeting agenda to present the Fallfest checks to the local charities. Ms. Gruber reminded Mayor and Common Council of the Miracle on Main Street Parade on November 25, 2017. She added that, as of this date, Santa’s House will be on the Carroll County Library lawn. Ms. Gruber also reported that the replacement of the zip line, which was recently vandalized, is expected to be complete by December 15.
7 ADJOURNMENT President Wack adjourned the meeting at 8:00 p.m.
Respectfully Submitted,
Shannon Visocsky, City Clerk
Full audio version is available on www.westminstermd.gov.
8 CITY OF WESTMINSTER, MARYLAND STATUS & INFORMATION REPORT NO. 04 FOR FY 2018
Finance
TREASURY REPORTS AS OF OCTOBER 31, 2017 – UNADJUSTED AND UNAUDITED GENERAL FUND REVENUES % to Budget Actual YTD Budget Taxes $ 10,764,551 $ 6,090,773 57% Licenses and Permits 560,730 122,671 22% Intergovernmental 1,577,427 1,217,303 77% Charges for Services 611,590 349,428 57% Fines & Forfeitures 217,500 32,410 15% Miscellaneous Income 110,000 34,284 31% Transfers (185,000) - 0%
GENERAL FUND APPROPRIATION BY ACTIVITY Community Support $ 56,374 $ 26,081 46% Facilities $ 322,423 $ 82,407 26% Finance $ 174,281 $ 41,311 24% Executive & Legislative $ 585,023 $ 172,856 30% Human Resources $ 78,390 $ 14,011 18% Planning, Zoning & Development $ 421,579 $ 76,119 18% Housing & Preservation Services $ 141,704 $ 30,074 21% Public Safety Department $ 6,815,946 $ 1,859,704 27% Public Works $ 3,341,008 $ 849,221 25% Recreation & Parks $ 1,257,608 $ 491,119 39% Technology $ 311,154 $ 73,291 24%
Total General Fund Revenues $ 13,656,798 $ 7,846,870 57% Total General Fund Appropriations $ 13,505,490 $ 3,716,194 28%
CAPITAL FUND REVENUES % to Budget Actual YTD Budget Taxes $ 2,027,381 $ 1,406,351 69% Intergovernmental 624,317 431,994 69% Miscellaneous Income - - 0% Benefit Assessments 238,839 125,880 53% Loan Proceeds (Paving) 5,000,000 - 0% Transfers - - 0%
CAPITAL FUND APPROPRIATION BY ACTIVITY Facilities $ 191,386 $ 6,130 3% Public Safety Department $ 341,795 $ 133,465 39% Public Works $ 7,497,358 $ 1,228,673 16% Recreation & Parks $ 25,678 $ 21,627 84% Technology $ 130,489 $ 13,488 10%
Total Capital Fund Revenues $ 7,890,537 $ 1,964,225 25% Total Capital Fund Appropriations $ 8,186,706 $ 1,403,383 17% 9
UTILITY FUND REVENUES % to Budget Actual YTD Budget Small Meter - City $ 4,341,491 $ 829,224 19% Small Meter - County 2,786,688 533,733 19% Large Meter - City 2,307,735 564,803 24% Large Meter - County 1,498,503 349,139 23% Reclaimed - City - - Reclaimed - County 20,500 14,725 72% Benefit Assessment Fees 769,657 533,749 69% Transfer from Benefit Assessment - - Carroll County Septage Facility 200,000 78,483 39% Capital Projects Transfers 29,460,000 - 0% Miscellaneous Income 685,272 302,206 44% Transfers - -
UTILITY FUND APPROPRIATION BY ACTIVITY Community Support $ 24,748 $ 24,747 100% Facilities 129,346 44,173 34% Finance 556,204 118,279 21% Executive & Legislative 731,824 235,340 32% Human Resources 172,124 31,921 19% Planning, Zoning & Development 248,158 58,281 23% Public Works 421,940 96,227 23% Technology 1,068,126 193,704 18% Utilities 1,712,116 401,787 23% Water 5,070,752 909,653 18% Wastewater 34,178,541 665,874 2%
Total Utility Fund Revenues $ 42,069,846 $ 3,206,062 8% Total Utility Fund Appropriations $ 44,313,879 $ 2,779,985 6%
10 FIBER FUND OPERATING REVENUES % to Budget Actual YTD Budget Provider Fees - Units Passed $ 328,894 $ 39,858 12% Provider Fees - Subscriptions - 15,929 0% Miscellaneous 85,065 21,875 26% Loan Proceeds 7,000,000 1,577,982 23% General Fund Subsidy 110,000 - 0%
FIBER FUND OPERATING EXPENDITURES Facilities - - Finance - - Executive & Legislative - - Human Resources - - Planning, Zoning & Development - - Public Works 61,139 19,219 31% Technology 30,766 9,729 32% Fiber 7,432,054 286,366 4%
Total Operating Revenues $ 7,523,959 $ 1,655,644 22% Total Operating Expenses 7,523,959 315,313 4% Net Income (Loss) $ - $ 1,340,331
PUBLIC HOUSING FUND REVENUES % to Budget Actual YTD Budget Housing Assistance Payments $ 1,780,388 $ 657,288 37% HAP Equity Reserve Transfer 75,000 - 0% HUD Administrative Fee Distribution 210,730 65,240 31% Miscellaneous Income 10,000 12,566 126%
PUBLIC HOUSING FUND EXPENDITURES Salaries & Benefits $ 218,925 $ 64,672 30% Administration 37,750 2,913 8% Housing Assistance Payments 1,775,595 687,824 39% Facilities 43,848 17,679 40%
Total PHA Fund Revenues $ 2,076,118 $ 735,094 35% Total PHA Fund Appropriations $ 2,076,118 $ 773,089 37%
11 Disbursements between $10,000 and $25,000 from October 14, 2017 through November 14, 2017:
Vendor Name Description Total Amount B & D TRUCK HOIST INCORPORATED SNOW PLOW $10,395.00 BOB ANDREWS CONSTRUCTION INC RECONSTRUCT CITY RAMPS TO ADA REQUIREMENTS $22,052.20 CARROLL COUNTY COMMISSIONERS SEPT MAINT/FUEL $11,238.05 COMPTROLLER OF MARYLAND MD STATE TAX: PAYMENT $17,338.20 COMPTROLLER OF MARYLAND MD STATE TAX: PAYMENT $18,138.74 GHD INC ENR CONSTRUCTION ENGINEERING $19,625.49 GHD INC WESTMINSTER I&I STUDY $24,605.00 INTEGRATED AGRONOMICS LLC SLUDGE $10,923.25 LGIT HEALTH FSA REVENUE 1ST QTR 17-18 PLAN YEAR $10,931.65 MD ST RETIREMENT & PENSION SYS MD STATE RETIREMENT: PAYMENT $19,330.66 MD ST RETIREMENT & PENSION SYS MD STATE RETIREMENT: PAYMENT $19,410.23 NATIONWIDE RETIREMENT SOLUTION ROTH 457(B): PAYMENT $12,803.70 NATIONWIDE RETIREMENT SOLUTION ROTH 457(B): PAYMENT $13,271.14 PLASTECH SERVICES INC TANK RELINE $23,641.00 SOUTHERN MARYLAND CABLE INC PHASE 2 CITYWIDE FTTP CONSTRUCTION - RT $23,534.40 UNITEDHEALTHCARE SPEC BENEFIT NOV 2017 SPECIALTY INS $10,140.73 US POSTAL SERV (NEOPOST ON-CAL POSTAGE MACHINE RELOAD RESERVE $15,000.00 WESTMINSTER FIRE COMPANY BUDGET PAYMENT OCTOBER 17 $20,833.26 WINCHESTER WEST LLC NOV 17 RENT 56 W MAIN ST $13,447.68
Operations Highlights
• Fiber Project: The City has collected $276,015 to date in revenue. The City has drawn $7,487,135 of the $21.0 million bond. The debt service paid to date is $111,862. The current take rate is 18%.
• The Finance Department prepared financial reports and revised departmental budget forms for the FY 2019 process.
• Final revisions of the Audited Financial Reports were made and submitted to CohnReznick on November 10, 2017. The City applied for and received a 30-day extension from the State for submitting the reports. Published reports are expected to be delivered by November 27, 2017.
• Director of Finance and Administrative Services Tammy Palmer met with representatives of FATHOM, an outsourcing entity for reading, billing, and customer service for utilities. An analysis will be performed to explore potential savings.
• Ms. Palmer prepared water audit forms and analysis in conjunction with the Director of Public Works at the request of Maryland Department of the Environment.
• A revised Letter of Credit was secured for Verizon for damage guarantee for the purpose of hanging fiber optics on their poles.
• The Finance Department processed its first draw on the paving bond in the amount of $471,524.
• The Finance Department is exploring the cost and use of Square and tablets for use at public events.
12 Technology Services
Technical Support and Application Support • Total Helpdesk tickets = 66 • Total water bill calls = 8 • Total water bill payments = 1,327 • Password resets or unlocks = 4 • New PCs deployed = 2 • City email usage for last 30 days = 121.2K • Monthly City backup = 12 Terabytes
Projects • Set up 2 new MDTs • Server implementation • 911 recording hardware replacement • Digital evidence hosting - Veripic started • Eden upgrade testing complete • IT audit completed • Implementation of "Chip" technology credit card machines • Tyler Cashiering upgrade testing complete • Verizon private network • Replacement of PSSI for CAD and RMS • Code Enforcement software will be replaced with CitizenServe • Server implementation in progress • Asset management & work order software for Public Works Facility Dude implementation • Started work on Mobile 311 portion of Facility Dude GIS • Updated online zoning map to correct broken SDAT and Ordinance links • Corrected zoning and property mapping issues • Open data research/iMap Maryland GIS data • Cleaned up ArcGIS Online data • Cleaned up Geodatabase • Sidewalk editing – created and updated sidewalk layer to have address association for ArcGIS Collector App • Created Fallfest parking and vendor maps • Digitized as-builts into base imagery • Worked to include foreclosure information from State • Uploaded most recent information from Carroll County GIS • Created map of metered parcels for Planning Department • Documented new drawings received from Planning Department • Updated Westminster Fiber Network online map • Updated and edited online sewer mains data for easier use by Utility Department • Set GIS Day for November 30, 2017
Critical Support • Server crashes due to old hardware • Fiber outage at Water and Utilities • Finapp (Shared Files and Folders) backup failing
13 Housing & Preservation Services
Housing Program • Housing Assistance Payments = $174,305 • Number of vouchers under lease as of the last day of the month = 272 • Wait list total active applicants = 805 • Total HAP repayments received in October 2017 = $665.02 • Housing Inspections = 18 o 12 failed o 6 passed • The filing rate in PIC is 101% (97% goal).
Code Inspections • Property maintenance = 18 violations • Unregistered vehicles = 3 violations • Tree trimming = 2 violations • Grass = 2 violations • Grass/Sanitation = 1 violation • Water condemnation = 4 violations • Open cases = 68 • Closed cases = 27
Rental Licensing • 3,275 total registered rental units in the City of Westminster • Fees received in October = $860
Community Planning & Development
During the month of October, the Department of Community Planning and Development provided staff support for Board of Zoning Appeals, Planning and Zoning Commission, Historic District Commission, and the Tree Commission. The department also provides planning, zoning and economic development services. Highlights are provided below.
• Items prepared for the Board of Zoning Appeals included review of a special exception for two proposed conversion dwellings within a single structure located at 113 Pennsylvania Avenue.
• Items prepared for the Planning and Zoning Commission included a proposed freestanding signage for Best Western at 451 WMC Drive; proposed rezoning ZMA 17-01 for BERAL, LLP at 625 Baltimore Blvd; and the third part of a Mid-Cycle Review of the 2009 Comprehensive Plan.
• Items prepared for the Historic District Commission included set-up and advertising for the Historic Tax Credit Program Training held at the Westminster Branch Library by HDC members.
• Items prepared for the Tree Commission included background materials for drafting of the City Comprehensive Tree Plan. The City also purchased five trees for a reduced cost as part of the Department of Natural Resources/Forest Service’s Fall 2017 Tree-Mendous Program (grant).
• Thirty-six building permits were approved for projects within the City, including seven permits for commercial businesses, twelve for new homes, two for solar panel projects, and six for decks. The remainder of approved building permits were for interior renovations and miscellaneous.
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DCPD coordinates and staffs downtown collaborative meetings, including quarterly meetings with the downtown merchants. DCPD seeks and manages various grants to support downtown efforts. DCPD also creates weekly Farmers’ Market newsletters, monthly downtown newsletters, and promotes downtown events in coordination with the Recreation and Parks Department.
• The primary public event in October was the last full month of the Westminster Farmers’ Market. Initial planning for next year’s market (2018-2019) is underway with the Market’s leadership.
• The City’s Main Street Manager visited 60 businesses along Main Street as part of a new effort to expand the City’s services to downtown businesses. A business survey is being conducted in partnership with McDaniel College as part of a class related to writing about Main Street. The City worked with the College to gather information on downtown businesses and to identify how the City can best assist merchants.
• Staff has also been working to relaunch the recurring retail and restauranteurs meetings as scheduled bi-monthly Downtown Partners meetings.
• In conjunction with a small business focus group, a new “Snow in Love with Main Street” program is being launched with our Downtown Partners. A bright, white-light theme with snowflakes is intended to coordinate with the new decorations being installed on Main Street. The lighting will correspond with the Miracle on Main Street parade!
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Finally, DCPD staff answers hundreds of inquiries every month by email, phone, and in person. Email received by DCPD in October exceeded 4,200, an increase from 4,000 in September. Responses sent by DCPD in October exceeded 1,700, an increase from 1,500 in September. Also, staff met with applicants and their attorneys to discuss their upcoming applications.
Human Resources
Benefits/Wellness • Reviewed and approved the Part D prescription Program documentation that is distributed by Cigna to Medicare retirees for the January 1, 2018 renewal • Researched whether the new State law on Telehealth is applicable to the City’s Teladoc program • Wellness Program o Prepared and distributed flyer for October lunch and learn o Scheduled a healthy cooking demonstration for November o Held a lunch and learn on “Taming the Holiday Feast” - 15 Attendees o Prepared/distributed the October monthly electronic wellness newsletter o Continued planning and preparation for the annual Employee Expo. Applied for Cigna wellness funds for Expo expenses o Held Wellness Committee meeting. Discussed upcoming educational sessions, activities, and campaigns as well as annual Expo tasks to be completed
Employment/Recruitment
Advertisements Internal External Internal External Applications Applications Advertisements Advertisements Processed Processed Full-time 4 3 8 65 Part-time 0 0 0 0 Temporary 0 2 0 0 Seasonal 0 0 0 0
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Processed New Hire Employee Internal Documentation Orientations Transfers Promotions Full-time 1 1 0 1 Part-time 0 0 0 0 Temporary 2 2 0 0 Seasonal 0 0 0 0
Projects • Created an invitation for employees receiving milestone service awards at the holiday luncheon • Compensation and Classification Study o Coordinated the orientation and focus group sessions/meetings for the 4-day consultant visit o Reviewed the survey participant list and survey documents o Reviewed and approved various Evergreen Solutions’ communications documents o Coordinated the Job Assessment Tool (JAT) process o Held three weekly project update meetings by phone o Completed/approved JAT documents for each Human Resources position o Updated organizational charts for study use
Risk Management Insurance Claims Filed Sewer Workers’ Automobile Liability Property Back-up Compensation 0 0 2 0 3
• Fingerprinted 2 temporary employees and 1 regular full-time employee • Completed 2 random drug and alcohol tests • Coordinated and finalized the annual Respirator and Hearing Testing with the occupational health provider for 54 Public Works employees • Registered employees for Momentum courses at Carroll Community College • Contacted Local Government Insurance Trust (LGIT) to schedule defensive driver training for new employees to be held in December • Researched deer repelling whistles for City vehicles • Received LGIT Risk Management Services Award for consistently demonstrating excellence in committing to loss reduction, ongoing training, adhering to LGIT’s guidelines, and using LGIT resources
Trainings/Meetings • HR Senior Specialist Brenda Anders participated in a Benecon Webinar on the Affordable Care Act’s Employer Mandate: Pay or Play • HR Manager Darlene Childs and Ms. Anders attended a MSRA Pre-Retirement Seminar for Coordinators • Ms. Childs attended a Chesapeake Employers’ Insurance Strategic Business Unite Government Council meeting • HR Administrative Coordinator Beth Fahey attended Chesapeake Employers’ Insurance Company’s Workers Compensation annual seminar • Ms. Childs attended the LGIT Annual Meeting
17 Police Department
Time Frame Police Calls Adult Juvenile DUI Traffic Foot/Bike/T3 For Service Arrests Arrests Arrests Citations Patrol Hours
October 2017 1,040 37 7 15 232 202.5 2017 YTD Total 10,005 498 98 81 2,211 2,208.5 2016 Total 9,171 423 54 87 1,928 2,658
Significant Cases in October
Crime: Strongarm Robbery Date/Time of Report: October 15, 2017 @ 12:10 a.m. Location: Longwell Parking Lot – Longwell Avenue Details: The victim in this case reported that he had left a local establishment on foot at approximately midnight and was walking to a residence on Willis Street. While walking through the Longwell Parking lot, he was unexpectedly pushed from behind, causing him to fall forward onto the ground and striking his face on the pavement. According to the victim, he did not see or hear anyone prior to or after being pushed to the ground. Upon standing up, he realized that his cellphone and wallet were missing. The victim sustained minor abrasions on his face, but did not lose consciousness. The victim could not provide any potential suspect information or description. This case remains open. Arrested/Charged: No one at this time.
Crime: Strongarm Robbery Date/Time of Report: October 23, 2017 @ 6:15 a.m. Location: Unit block of West Main Street Details: On October 23 at approximately 6:15 a.m., officers were dispatched to Jiffy Mart on West Main Street for the report of a purse snatch. Investigation revealed that the victim had been walking across the lot with her purse on her shoulder when the suspect walked past and grabbed her purse, fleeing across the lot toward Winters Alley. The victim was not injured. Efforts by responding officers to locate the suspect proved negative. Investigators determined that the suspect had been inside the store prior to the purse snatch, and his image was captured on their video surveillance system. A reward has been offered for information leading to the arrest and conviction of the suspect. This case remains active. Arrested/Charged: No one at this time.
Crime: Residential Burglary Date/Time of Report: October 22, 2017 @ 5:55 a.m. Location: 300 block of Stacey Lee Drive Details: On October 22 approximately 5:55 a.m., officers were dispatched to a residence on Stacey Lee Drive for the report of a burglary in progress. The caller indicated that he had been sleeping in his living room with his infant child when someone smashed his rear sliding glass door and entered the residence. The victim fled the residence with his child and called the police. Responding officers checked the residence and found that the suspect(s) had fled the scene prior to their arrival. The victim reported that two televisions and a gaming system had been stolen from the residence. He further stated that he never actually observed anyone inside the residence, as he fled after hearing the glass in the sliding glass door break. A canine search of the area failed to locate a suspect. This case remains active. Arrested/Charged: No one at this time. 18
Crime: Vehicle Theft (late reported) Date/Time of Report: October 10, 2017 @ 10:30 a.m. Location: 100 block of Pennsylvania Avenue Details: The victim in this case reported that his Yamaha Blaster 4-wheel ATV had been stolen from the backyard of his residence at some point in the previous 24 hours. He could provide no suspect information. On October 12, a tip was received indicating that an ATV similar to that stolen in this case could be located in a field along Goodwin Quarry Road. An officer checked the area and located the stolen ATV. A witness was located who had observed 3 suspects (1 adult and 2 juveniles) pushing the ATV in an attempt to get it started. The witness provided the officer with a photograph he had taken of the three suspects. Upon viewing the photograph, officers were able to identify all three suspects. All have subsequently been charged with the theft of the ATV. Arrested/Charged: Miguel P. Rivera (35 years of age) of Westminster Two (2) juveniles (information intentionally withheld)
Crime: Vehicle Theft Date/Time of Report: October 25, 2017 @ 1:00 a.m. Location: Unit block of Pennsylvania Avenue Details: The victim in this case reported that she had been visited by an acquaintance at approximately 9:00 a.m. on October 24. When the subject left the residence, she realized that he had taken the keys to her vehicle. She then checked the location where her vehicle had been parked and found that her vehicle, a 1994 Buick Century, had been taken. The victim attempted to contact the suspect throughout the day to have him return the vehicle. When she could not reach him, she contacted the Police Department to report her car stolen. A lookout was broadcast for the stolen vehicle. A trooper from the Westminster Barrack stopped the stolen vehicle being operated on Route 140 near Dede Road at approximately 6:00 p.m. on October 26. The individual who visited the victim’s home on October 24 was found to be operating the stolen vehicle. He was arrested and charged with vehicle theft and related charges. Arrested/Charged: Elijah Mays (21 years of age) of Gwynn Oak, MD
Significant Activities in October • During the Rape Crisis Intervention Service’s annual fundraiser at Martin’s Westminster on October 9, PFC Tim Rife and Detective First Class Vincent Rizzo each received an “Exceptional Service Award” from State’s Attorney Brian DeLeonardo. They were honored for their decisive and professional actions which resulted in the timely rescue of the victim and the arrest of the suspect in a kidnapping/rape that occurred on May 5, 2016.
• On October 31, the Police Department transitioned to new Computer Aided Dispatch (CAD) and Police Record Management (RMS) systems. The new systems are a shared resource for multiple public safety disciplines in the County, including several law enforcement agencies (the Carroll County Sheriff’s Office and the Westminster, Manchester, Hampstead, and Mount Airy Police Departments), the Carroll County Detention Center, the Carroll County Emergency Communications Center (911), and the Carroll County Volunteer Emergency Services Association. The new systems provide a variety of technical enhancements, including mobile dispatching, in-vehicle mapping and call routing, the sharing of public safety data across disciplines, and automatic vehicle location. The Board of County Commissioners funded the procurement and implementation costs for this project.
• Planning is currently underway for the 2017 Holiday Crime Prevention Patrol Initiative. 2017 will mark the 14th year of this partnership between the Westminster Police Department and the Carroll County Sheriff’s Office. These agencies collaborate to provide an enhanced uniformed law 19 enforcement presence along the Route 140 and Main Street business corridors between Thanksgiving and Christmas in a coordinated effort to reduce crime such a robberies, shoplifting, and theft from vehicles. Grant funding is also used to provide dedicated aggressive driving and DUI patrols after normal business hours. The initiative has proven highly effective in minimizing crime during the holidays in past years.
Recreation and Parks
Family Fitness Center • Total gym entries – 4,254 members and non-members entered the facility during the month of October. This number does not include the total childcare entries listed below.
• Total childcare entries – 648 children entered childcare during the month of October.
• Total facility entries = 4,902
• Total revenue = $16,923
• Total active members as of October 1 = 1,366 o Membership retention rate = 98% o Cancelled memberships during the month of October (individually counted) = 56
• Membership packages sold o Child supervision = 4 o Corporate memberships = 0 o Family memberships = 66 (individually numbered) o Individual memberships = 68 o Youth/ Student memberships = 12 o Total new memberships = 150
• October Membership Incentive: Join in October, no joining fee and $10 per month until 2018 ($25 per month for families).
• Group fitness class participation count o Cardio = 1,325 o Cycle = 493 o Yoga = 717 o Barre = 314 o Total = 2,849
• New Instructors: Yoga Instructor, Mary Flinn was hired to teach Ashtanga and Ashtanga Blend Yoga. Ashtanga is traditionally taught with a concentration on movement, breathing, and keeping the sequences flowing.
• New Classes: Two new classes were added to the October Group Fitness Schedule: Pound – a cardio jam session using lightly-weighted drum sticks will be held on Mondays at 5 p.m. and Wednesdays at 9 a.m.; and a new hot yoga class has been added to the schedule at 7:15 p.m. on Wednesdays. Also started organizing “Happy Hour Friday” classes. These classes will be held during the after-work hours on the first and third Fridays of each month starting in December. Classes will be fun, light, and easy, focusing on mind-body work and light cardio.
• Equipment: Contacted Race Pace to set up a service agreement with them to perform prescribed preventive maintenance on the spin bikes. First regular servicing occurred on October 25.
20
• Lunch & Learn: Hosted a lunch and learn on October 31.
• Fitness Center Maintenance & Improvements: Staff painted strength room and panels on the front of the stage. Performed a sign audit and requested estimates to get directional signs reprinted for fitness center. At this time, most of our signs are out of date and incorrect since the layout of the facility has evolved.
Recreation Revenue
Pool $0 Family Center $16,923 Programs and Events $ Facility Rentals $1,045 Oyster Stroll $295 Total Revenue $18,263
Recreation Staff • Social Media and Marketing: Advertised for Oyster Stroll, Family Fitness Center, Jingle Bell Run, Downtown Halloween, Miracle on Main, Tree lighting, Santa’s Treat and Santa House, and carriage ride hours. Facebook likes increased by 83 people for the month of October. Posted upcoming events to Facebook. Created flyer for monthly fitness center special, and designed created, ordered, and distributed posters to all downtown businesses for Holiday Events.
• Fallfest: Created spreadsheet for Fallfest financials and partner payouts. Attended two meetings. Had a meeting at CMC and obtained photos/videos from 2017 Fallfest.
• Parades: Continue to promote and process Miracle on Main Street Parade applications.
• Oyster Stroll: Ordered supplies for the event. Attended three planning meetings and one wrap-up meeting. Confirmed entertainment and sent load-in/load-out instructions. Confirmed volunteers, assigned tasks and sent communication prior to the event. Advertised for the Shuck It class and sent communications prior to the event. Completed kits for crafts and games.
• 2018 Planning Meeting: Held 2018 planning meeting and worked on timeline for all events. Started booking entertainment for Month of Sundays, Fallfest, and Strolls. Changed date of BBQ Stroll from the Second Saturday of June to the Saturday before Father’s Day.
• Halloween: Worked closely with vendors and entertainment. Completed all communications with vendors: registering, confirming, placement, and load-in/load-out details. Continued Facebook posts to promote the event. Obtained candy and designed map. Attended two planning meetings. Advertise for, obtained, and scheduled 30+ volunteers.
• Miracle on Main & Saturdays with Santa: Met with the carriage company to discuss the details of the Miracle on Main Street Parade and Saturdays with Santa. Contacted Santa and Mrs. Claus. Started to recruit the 40+ volunteers required to help staff this event.
• Parks and Facilities: Ordered replacement parts for vandalized zip line and filed property insurance claim.
21 • Miscellaneous: Continue to manage Main Street banner reservations, schedule, and correspondence. Reserved, scheduled, and collected payments for park pavilions and community room. Provide customer service and assistance.
Public Works
Wastewater Treatment Plant
Total Flow 124.404 MGD Average Daily Flow 4.013 MGD Sludge (Integrated Agronomics) 383.26 Wet Tons Septage Sludge 137.5 Wet Tons
• Other tasks performed included: o Emptied bulk sodium hypochlorite tank due to leakage and deterioration. Tank was re-lined by Plastech services, then re-piped and put back into operation by plant personnel o Respirator fit testing o Assisted Utilities Department in televising force main on Old New Windsor Pike o Facilitydude implementation o Safety training o ENR meetings o Recyclables to landfill o Routine maintenance
Utility Maintenance • Water Leaks o W Main Street (Main, 0.020 MG)
• Sewer Blockages o 341 Fair Avenue (Lateral) o 25 Monroe Avenue (Lateral) o 346 Bishop Court (Main) o 76 Winchester Avenue (Private) o 143 City View Avenue (Lateral) o 18 Fox Meadow Garth (Private) o 87 Washington Lane (Lateral) o 260 E. Green Street (Private) o 135 E. Main Street (Lateral)
• Water Loss
Water Main Flushing 0.197 MG Water Leaks 0.020 MG Private Leaks 0.000 MG Sewer Main Flushing 0.005 MG Total Loss 0.222 MG
• Miscellaneous Tasks o High water bill inspections, meter installs, and meter readings o Fiber markings o Installed new 6” fire service for 55 E. Main Street o Repaired 2 curbstops from shutoff list 22 o Replace manhole ring and cover at 2 W. Main Street and Ford Avenue o Work order set ups (Facility Dude/Mobile 311) o Water shut offs
• Regular Maintenance o Televised and cleaned sewer mains and laterals o Fire hydrants repairs – 2 o Sewer pumping stations o Booster stations and water storage stations o Leak detection o Maintained sewer easements
Street Department • Grounds Maintenance section performed the following tasks: o Assisted with mowing all City parks and rights of ways o Assisted with running the leaf vac o Assisted with picking up loose leaves in all City parks with the leaf vac o Assisted with trimming bushes and removing two Arborvitae in the Gehr Lot o Assisted with trimming bushes around West End Place o Assisted with pruning trees in alleys o Assisted with removing a tree at reservoir o Conducted a landscape inspection at Bolton Hills o Picked up 5 trees from Clear Ridge, planting 3 in parks and 2 in parking lots o Eric Schlitzer, Mike Petry, and Mike Cool attended the City’s Forestry workshop
• Building Maintenance section performed the following tasks: o Assisted with street marking and striping of Uniontown Road from West Main Street to Route 31, and West Main Street from West Main Street to Route 31 o Assisted with repairing and replacing high visibility signs on City streets o Assisted with collecting meter money and maintenance meters o Assisted with set up and clean up for the Oyster Stroll o Assisted with various building maintenance on City buildings o Assisted with set up and clean up for the Halloween event
• Streets and Alleys section
Street Baskets 2.36 Tons Bulk Trash 40.57 Tons Brush 16.86 Tons Yard Waste 67.71 Tons Paper Recycling 0.09 Tons Street Sweepings 0.00 Tons Tires 0.69 Tons Metal 1.58 Tons
o Assisted with removal of brush, metal, yard waste, and bulk trash o Assisted with setting up a dumpster for large piles of bulk trash o Assisted with mowing parks and storm water management ponds o Assisted with building a new storm drain at the Street shop o Assisted with running the big leaf vac to pick up loose leaves on City streets and alleys o Assisted with repairing a storm drain on Avalon Lane o Assisted with fixing blacktop at the street shop 23
Engineering • WWTP ENR Project: GHD continues to work on obtaining County permits. The City signed the contract with BGE for construction of the gas line to the WWTP Solids Processing Building. The project is currently being advertised for bids. The City and GHD conducted a mandatory pre-bid meeting.
• Sewer System I&I Study: GHD is working on completing Phase 2 of the project design. Layne Inliner, the project contractor, worked on obtaining submittals for the project; the submissions process was delayed due a change in Layne’s project management team.
• Gesell Well Treatment Facility (Phase Two): Conewago is working with WATEK and Evoqua on supply and installation of the micro-filtration system for Gesell water treatment. Evoqua and Conewago are supplying system components to the site and are working on installation.
• Fiber Network: Phase 1 of the project is complete. During the month, the City’s contractor installed conduits and fiber optic cable in Areas C and L in Phase 2 and installed house connections in Areas D and L.
• Reconstruction of City Ramps for ADA Compliance: Andrews Construction started work at the intersection of Englar and Woodward Roads.
• City Annual Paving Contract: C.J. Miller LLC worked on W. Main Street and Uniontown Road.
• Street Department Maintenance Shop: The project, which involves structural steel improvements, is currently being advertised for bids.
• Feasibility Study for Construction of Screened Intakes for Cranberry WTP: GHD submitted a draft of the study report.
• Conway Parking Lot Retaining Wall Improvements: ETC is working on design of the project.
Water Treatment Plant
Cranberry Water System Sources – Raw Water to Plant in MG Raw Meter Total 39.13619 MG Recycled Water Total 4.02241 MG Recycled Water Recovered 10.278 MG CIP Wash Water/Membrane Cells 0.15552 MG Total 38.98067 MG
Raw Water Sources in MG Cranberry Branch 32.17967 MG Hull Creek 6.801 MG Raw Reservoir 0 MG Other 0 MG Total 38.98067 MG
24 Treated in MG Finished Water Flow Meter 38.55220 MG Station Water 0.028223 MG Total Treated 38.52398 MG Backwash/Recycle Filters 0.2643 MG Delivered to System 38.25968 MG
Wells in Cranberry System in MG Well 3 3.06654 MG Well 4 1.92816 MG Well 5 6.47707 MG Well 6 2.61046 MG Well 7 4.245026 MG Well 8 3.036504 MG Wells 9 and 10 1.410181 MG Well 11 2.9956 MG Total Delivered to System 63.755281 MG Day of Maximum Usage – 4 2.26385 MG Well 4 Backwash 0.000000 MG Well 5 Backwash 0.00890 MG Well 7 Backwash 0.26422 MG Well 8 Backwash 0.00082 MG Daily Average 2.056622 MG
Hours Operated = 744 Rainfall = 3.94 inches Raw Reservoir Level = 21.0 feet
Wakefield Well System Well 1 2.4607 MG Well 2 3.656742 MG Total Delivered to System 6.117442 MG Filter Backwash 0.00530 MG Daily Average 0.1973368 MG Day of Maximum Usage - 30 0.432126 MG
Bramble Hills System Total Delivered to System 0.000000 MG Daily Average 0.000000 MG Days of Maximum Usage 0.000000 MG
• Other tasks included: o Regular maintenance at the wells and Water Plant o Collected process and compliance samples from plant, wells, and distribution sites o Completed monthly operation reports o Handed out safety information for the month
25 \
To: Mayor and Common Council
From: Bill Mackey, AICP, Planning Director
Date: November 21, 2017
Re: Proposed Acceptance of Deed of Roadways for Bolton Hill – Section III
Background On September 10, 2015, the Planning and Zoning Commission approved the final plat for Bolton Hill – Section III, in order to create 15 lots for single-family residential detached houses. The applicant and the City have finalized the proposed deed that conveys the related roadways to the City of Westminster.
Request Bolton Hill Development, LLC, proposes to deed two parcels of land, more fully described in the attached deed, pursuant to the approved development plans for Bolton Hill. The plat for Section III is also attached.
The two parcels are:
• Amherst Lane 0.8337 ± acres of land • Amherst Court 0.3943 ± acres of land
Recommendation Staff recommends approval of the Bolton Hill deed, as presented.
Attachments • Deed (2 pages) • Maryland Form WH-AR (1 page) • State of Maryland Land Instrument Intake Sheet (4 pages) • Bolton Hill Development Plat (2 pages)
cc: Barbara B. Matthews, City Administrator Elissa Levan, City Attorney
26 DEED
THIS DEED, made this __ day of , 2017, by and between BOLTON DEVELOPMENT, LLC ("Bolton Hill"), a Maryland limited liability company, Grantor, and THE MAYOR AND COMMON COUNCIL OF WESTMINSTER ("the City"), a municipal corporation of the State of Maryland, Grantee. WITNESSETH, that in consideration of the sum of ZERO DOLLARS ($0.00), the receipt of which is hereby acknowledged, the said Grantor does grant and convey unto the said Grantee, its successors and assigns, in fee simple, all those lots or parcels of ground situate, lying and being in the
1 Seventh (7 ") Election District of Carroll County, State of Maryland, and described as follows, that is to say: 1. All that parcel of land containing 0.8337 acres of land, more or less, known as Amherst Lane. 2. All that lot or parcel of land containing 0.3943 of an acre of land, more or less, known as Amherst Court. All these parcels being described on plat entitled Section Three, BOLTON HILL of record among the Land Records ofCanoll County, Maryland in Plat Book No. 54, Pages 122 and 123. BEING pmt of all that lot or parcel described in a deed of Miriam Eleanor Emmert, Trustee, dated March 17, 2009, and recorded among the Land Records of Carroll County in Liber No. 5738, Folio 219, etc. AND ALSO BEING part of all that lot or parcel described in a deed of The Mayor and Common Council of The City of Westminster, dated August 26, 2009, and recorded among the Land Records of Carroll County in Liber No. 5973, Folio 357, etc. TOGETHER with the buildings and improvements thereupon erected, made or being and all and every the rights, alleys, ways, waters, privileges, appmtenances and advantages, to the same belonging, or anywise appertaining. TO HAVE AND TO HOLD the said lot of ground and premises above described and mentioned and hereby intended to be conveyed together with the rights, privileges, appmtenances and advantages thereto belonging or appertaining, unto and to the proper use and benefit of the said Grantee, its successors and assigns, forever in fee simple. AND the said Grantor hereby covenants that it has not done or suffered to be done any act, matter or thing whatsoever to encumber the property conveyed; that it will warrant specially the property granted and that they will execute such further assurances ofthe same as may be requisite. AS WITNESS the due execution hereof by the aforenamed Grantor.
27 Attest: BOLTON DEVELOPMENT, LLC
B fJo_, ,,-,Q th ~ (SEAL) ~ BUBCz:Melllber
(CORPORATE SEAL)
STATE OF MARYLAND) ) TO WIT: COUNTY OF CARROLL)
ON THIS, the _jQ_ day of Nwe tX~fU , 2017, before me, a Notary Public, the undersigned officer, personally appeared JENNIFER H. BUBCZYK, who acknowledged herself to be the a Member of BOLTON DEVELOPMENT, LLC., a Maryland limited liability company, and that She, as such Member being authorized so to do, executed the foregoing instrument for the purposes therein contained, by signing the nan1e of BOLTON DEVELOPMENT, LLC, by herself as a Member, IN MY PRESENCE.
IN WITNESS WHEREOF I hereunto set my hand and official seal. Patricia A. Corey Q 0 Notary Public"l~ Q ~ - Carroll County, MD · Notary Public
- My Commission expires: 1) Jlf /&of)
APPROVED AND ACCEPTED this ___ day of ______
THE MAYOR AND COMMON COUNCIL OF WESTMINSTER
______(SEAL) Joe Dominick, Mayor
APPROVED AS TO FORM AND LEGAL SUFFICIENCY, this __ day of ______, 2017.
Elissa D. Levan, City Attorney
28 MARYLAND Certification of Exemption from Withholding Upon 2017 FORM Disposition of Maryland Real Estate Affidavit of WH-AR Residence or Principal Residence
Based on the certification below, Transferor claims exemption in ownership of real property Is presented for recordation. The from the tax withholding requirements of §l0·9l2 of the Tax requirements ol§l0-912 do not apply when a transferor provides General Article, Annotated Code of Maryland. Section l0·9l2 a certification of Maryland residence or certification that the provides that cert~in tax payments must be withheld and transferred property is the transferor's·prindpal residence. paid when a deed or other instrument that effects a change
1. Transferor Information Name of Transferor Bolton Development, LLC
2. Reasons for Exemption Resident Status D I, Transferor, am a resident of the State of Maryland. Transferor Is a resident entity as den ned In Code of Maryland Regulations (COMAR)03.04.12.02B(11), I am an agent of Transferor, and I have authority to sign this document on Transferor's behalf. Principal Residence o Although I am no longer a resident of the State of Maryland, the Property is my principal residence as defined in IRC Ul (prindpal residence for 2 (two) of the last 5 (live) years) and Is currently reconded as such with the State Department of Assessments and Taxation.
Under penalty of perjury, I certify that I have e.> 3a. Individual Transferors Nama Slgn,atvre Bolton Devel9pment, LLC Jennifer B Bubczyk Member 17-49 .... ___ , ______.. ·------· ------· ...... ------·--·· · - ... ------···- --· - --·---- 29 State of Maryland Land Instrument Intake Sheet liZf County· Carroll ,g 0 Baltimore City ~ Information provided is for the use of the Clerk's Office, State Deprtrtment of .> Assessments ami Taxaliou, a/1(/ County Finance Office Only. .g (Type or Print in Blacl< Inl< Only-All Copies Must Be Legible) J 1-1-J Type(s) ([J Check Box if addendum Intake Form is Attached.) 'li of Instruments M011gage Other ____ Other ____ " r-i Deed H H ! Deed ofTrust --1 Lease ~Conveyance Type W lmproved Sale _j Unimproved Sale WMultiple Accounts f{J Not an Arms- ] · Check Box Arms-Length {1} Arms-Length [2} Arms-Length {3} Length Sale[9} .l! ~ Tax Exemptions Recordation (if applicable) State Transfer 1 Conveyance to municipality Cite or Explain Authority ~ County Transfer tl' Consideration Amount Finance Office Use Only ~ Transfer and Recordation Tax Consideration Purchase Price/Consideration $ 0.00 Any New Mortgage $ Transfer Tax Consideration $ Consideration Balance of Existing Mortgage $ X( )% = $ and Tax Other: $ Less Exemption Amount $ Calculations Total Transfer Tax - $ Other: $ Recordation Tax Consideration $ X( ) per$500 - $ Full Cash Value: $ TOTAL DUE $ ~ Amount of Fees Doc. ! Doc. 2 Agent: Reco.rding Charge $ 40.00 $ Surcharge $ 20.00 $ Tax Bill: State Recordation Tax $ $ Fees State Transfer Tax $ $ C.B. Credit: County Transfer Tax $ s Other $ $ Ag. Tax/Other: Other $ $ District I Property Tux ID No. (1) Gr:mfor Libcr/Folio Mop Parcel No. I Vnr. LOG WDescrtptton .. o f I 07-1 lo28040 15783/219-5973/357 f .l (5) Property I Subdivision Name Lot(Jn) Block (Jb) I Sect/AR (Jc) Plot Ref. I SqFt/Acrenge (4) SDAT requires I Bolton Hill lo.8337 & o.3943 submission of all I I Locution/Address of Property Being Conveyed (2) applicable information. A maximum of 40 Amherst Lane Other Property Identifiers (if opplicnble) \Vater Meter Account No. characters will be indexed in accordance with the priority cited in Residential O or Non-RcsidcntiuiQ'l I Fee SimpleQ'i or Ground RentO Amount: I Real Property Article Partial Conveyance? j! y cs 0 No Descri ption/Ami. of SqFI/ Acreage Transferred: Section 3-1 04(g)(3)(i). If Partial Conveyance, List Improvements Conveyed: 7 Doc. 1- Grnntor(s) Nnmc(s) Doc. 2- Grontor(s) Nnme(s) Bolton Development, LLC Transferred From Doc. 1-0wner(s) of Record, if Different from Grontor(s) Doc. 2- Owncr(s) of Record, if Different from Grantor(s) ~ Doc. 1-Grnntee(s) Nnme(s) Doc. 2-Grnntee(s) Name(s) The Mayor and Common Council of the City of Westminster Transferred To New Owner's (Grantee) Moiling Address 56 West Mam :street westmmster MU 21157 Doc, 1-Additional Nnmes to be Indexed (Optionol) Doc. 2- Additional Nnmes to be Indexed (Optionol) ~ Other Names I to Be Indexed I I _!QJ ContactJMail Instrument Submitted By or Contact Person IZl Return to Contact Person Information Name: William Mackey Firm City of Westminster 0 Hold for Pickup Address: 56 West Main Street Westmisnter MD 21157 Phone: (410) 848-9002 0 Return Address Provided 11 1 IMPORTANT: BOTH THE ORIGINAL DEED AND A PHOTOCOPY MUST ACCOMPANY EACH TRANSFER Will the property being conveyed be the grantee's principal residence? :]Yes llJNo Assessment Yes No Does transfer include personal property? If yes, identify: Information !Yes 17]No Was property surveyed? If yes, attach copy of survey (if recorded, no copy req uired). c: Assessment Use Only- Do Not Write Below This Line 0 ~ Terminal Verification . Agricultural Verification Whole Part Tran. Process Verification :2 Transfer Number Date Received: Deed Reference: Assigned Property No .: ~ Map z. Year 20 20 Geo. Sub Block c: Land Zoning Grid Plat Lot ::1 0 Buildings Use Parcel Section Occ. Cd . (_) Total Town Cd. Ex. St. Ex. Cd. ,g '0., REMARKS: ~ ~ a::QJ QJ u "-"' "' Distnbutton. \Mule - Clerks Office Canery SDAT AOC-CC-JOO (512007) Pink- Office of Finance 30Goldenrod- Preparer State of Maryland Land Instrument Intal 2.J Amount of Fees Doc. 1 Doc. 2 Agent: Recording Chnrge $ 40.00 $ Surcharge $ 20.00 ·s Tax Bill: State Recordation Tnx $ $ Fees State Transfer Tax s $ C. B. Credit : County Transfer Tax s $ Other $ $ A g. Ta x/Other: Other $ $ District I Proi'NI)' Tnx 1D No. (l) Grantor Libcr/Folio Mnl' Parcel No. I Vnr. LOG 1-!-JDescnptton .. o f I 07-1 lo28040 15783/219-5973/357 I ; (5) Property I Subdivision Name Lot (3a) Block (3b) I Sect/AR (Jc) Plat Ref. I Sql't/Acrcnge (4) SDAT requires I Bollen Hill Io .8337 & o.3943 submission of all I I Lo,·ation/Address of l,ropcrty Being Conveyed (2) applicable information. A maximum of 40 Amherst Lane Other Property Identifiers (if npplicable) \Vater Meter Account No. characters will be indexed in accordance 1 1 with the priority cited in RcsidcntiuJ O or Non~Rcsidcntini .ZJ I Fee Simplc J] or Ground RcntllAmount: I Real Property Article Partial Conveyance? t·-_! Yes rlNo Dcscription/Amt. ofSqFt/Acreagc Tr.msferrcd: Section 3-104(g)(3)(i). If Partial Conveyance, List Improvements Conveyed: 7 Doc. t - Grantor(s) Namc(s) Doc. 2- Grnutor(s) Nnme(s) Bolton Development, LLC Transferred From Doc. I - Owner(s) of Record, if Different from Grnntor(s) Doc. 2- Own~r(s) of Record, if Different from Grantor(s) ~ Doc. J - Grantee(s} N:unc(s) Doc. 2- Grantce(s) Name(s) The Mayor and Common Council of the City of Westminster Transferred To New Owner's (Grnntee} Muiling Address 5o west Matn ~tree! westmmster MIJ 21 15 7 Doc. 1-Additionnl Names to be lndexrd (Oplionnl) Doc. 2- Additionnl Nnmes to be Indexed (Optional) ~ Other Names I to Be Indexed l I ~ Contact/Mail Instrument Submitted By or Contnct Person Ill Return to Contact Person Information Name: William Mackey Firm City of Westminster 0 Hold for Pickup Address : 56 West Main Street Westmisnter MD 21157 Phone: (41 0 ) 848-9002 0 Return Address Provided 11 1 IMPORTANT: BOTH THE ORIGINAL DEED AND A PHOTOCOPY MUST ACCOMPANY EACH TRANSFER Will the property being conveyed be the grantee's principal residence? ~res [ZJNo Assessment Yes No Docs transfer include personal property? If yes, identify: Information lives [7] No Was property surveyed? If yes, attach copy of survey (if recorded, no copy required). c: Assessment Use Only- Do Not Write Below This Line .S! Terminal Verification . Agricultural Verification Whole Part Tran . Process Verification :!2'" Transfer Number Date Received: Deed Reference: Assigned Property No. : ~ Year 20 20 Geo. Map Sub Block z.c: Land Zoning Grid Plat Lot ::J 0 Buildings Use Parcel Section Occ. Cd. u Total Town Cd. Ex. St. Ex. Cd . .E REMARKS : "'~ "' a::"' "'0 c. en"' Oistnbut10n. Wh1fo - Clerks Office Canety- SOA T AOC..CC-300 (512007) Pin}( - Office of Finance 31Goldenrod- Preparer State of Maryland Land Instrument lntal Other $ $ Ag. Tax/Other: Other $ $ Dist.-ict J Proporty Tnx JD No. (I) I Grantor Libcr/Folio Mnp Parcel No . I Vnr. LOG W Description of 07 -1 lo2804o 15783/219-5973/357 I, __J (5) Property I Subdivision Name Lot (Ja) Block (Jb) I Scct/AR (Jc) Plat Ref. I SqFt/Acroagc (4) SDAT requires I Bolton Hill 10.6337 & 0.3943 submission of all I I Lucntion/Addrcss or Property Being Conveyed (2) applicable information. A maximum of 40 Amherst Lane Other Property Identifiers (if ~ 1pplic:~ble} \Vntcr Meter Account No. characters will be indexed in accordance with the priority cited in Rcsidcntiul[ "_; or Non-Rcsidcntinlftli Fcc Simplc !~J or Ground Rcntj- !Amount: I Real Property Article Purtiul Convcyuncc? L·-]Ycs [-!No Description/Amt . of SqFt/ Acreage Transferred: Section 3-1 04(g)(3)(i). If Partial Conveyance, List Improvements Conveyed: ~ Doc. I-Grantor(s) Namo(s) Doc. 2- Grantor(s) Nnmo(s) Bolton Development, LLC Transferred From Doc. 1-Owner(s) of Record, if Diffcrrnl from Grnntor(s) Doc. 2- Owner(s) of Record, if Different fTDm Granlor(s) ~ Doc. I - Grantee(s) N:unc(s) Doc. 2- Grnntoe(s) Namc(s) The Mayor and Common Council of the City of Westminster Transferred To New Owner's (Grnntce) Mniling Address lob vvest Main :>treet vvestm1nster MU lllb/ Doc. 1 - Additionnl Names to be Indexed (Optionol) Doc. 2- Additionnl Nnmes to be Indexed (O(Jfionnl) W Other Names J to Be Indexed I J _!QJ Contact/Mail Instrument Submitted By or Conh1cf Person IZ) Return to Contact Person Information Nome: William Mackey Firm City of Westminster D Hold for Pickup Address: 56 West Main Street Westmisnter MD 21157 Phone: (410) 848-9002 D Return Address Provided 11 1 IMPORTANT: /lOTH THE OHIGJNAL DEED AN/JA J>HOTOCOPY MUST ACCOMPANY EACH TRANSFER ~ Will the property being conveyed be the grantee's principal residence? =1Yes ~~ o Assessment Yes No Docs transfer include personal property? If yes, identify: Information l ves f7]No Was property surveyed? If yes, attach copy of survey (if recorded, no copy required). c: Assessment Use Only- Do Not Write Below This Line .Q iii Terminal Verification . Agricultural Verification Whole Part Tran. Process Verification :!1 Transfer Number Date Received: Deed Reference: Assioned Prooert No.: ~ Year 20 20 Geo. Map Sub Block 2:- c: Land Zoning Grid Plat Lot 0 Buildinos Parcel Section Occ. Cd . u" Use Total Town Cd. Ex. St. Ex. Cd . .2 '0 REMARKS: ..~ .."' 0:.. 0 en"-"' Dlstnbutlon. \Mute - Clerk. s Office Canary SOAT AOC-CC-300 (512007) Pink.- Office of Finance 32Goldenrod- Preparer State of Maryland Land Instrument Intake Sheet [J iZ( County· Carroll ~ Baltimore City ~ Information prm>itletl is for tile use oftlte Clerk's Office, State Department of ~ As.res.1·menl.l' awl Ta.wtliou, awl County Finance Office Ou/y. (Type or Print in Blacl; Ink Oni)•-AII Copies Mnst He Legible) 1 f-:!J Type(s) C["! Check Box ifnddcndum Intake Form is Attac hed.) .. of Instruments 0 HDeed Mortgage HOther ____ --j Other ____ ! Deed of Trust H Lease ~Conveyance Type ~ Improved Sale U Unimproved Sale ~ Multiple Accounts _{J Not an Arms~ 5 Check Box Anns-Lcngth f I} Arms-Length /2} Arms-Length /3} Length Sale /9j .l! ~ Tax Exemptions Recordation l (if applicable) !i' Stntc Trnnsfl~ r Conveyance to municipality Cite or Explain Authority ~ Counf)' Transfer ~ _ij Consideration Amount Finance Orrice Usc Only Trunder and Recordation Tux Considcrntion Purchase Price/Consideration $ 0.00 Any New Mortgage $ Transfer Tax Consideration $ Consideration Balance of Existing Mortgage $ X( )% ~ $ and Tax Other: $ Less Exemption Amount $ Calculations Total Transfer Tax - $ Other: $ Recordation Tax Considerat ion $ X( )jler $500 - $ Full Cash Value: $ TOTAL DUE $ ~ Amount of Fees Doc. I Doc. 2 Agent: Recording Charge $ 40.00 s Surcharge $ 20.00 $ Tax Bill: State Recordation Tax $ s Fees State Transfer Tax $ $ C.B. Credit: Count y Transfer Tax $ s Other $ $ Ag. Tax/Other: Other $ $ District I Property Tax 1D No. (I) Grantor Libcr/Folio Map Pnrccl No. I Vnr. LOG ~ Description of I 07 -1 lo26040 ls763/219-59731357 0 (5) Property I Subdivision N:une Lot (Ja) Block (Jb) I Scct/AR (Jc) Pint Ref. I SqFI/Acrcngc (4) SDA T requires I Bolton Hill lo.B337 & o.3943 submission of all I I Locnlion/Addrcss of Properly Being Convc}·cd (2) applicable information. A maximum of 40 Amherst Lane Other Property Identifiers (if applic:1ble) \Vntcr Meter Account No. characters will be indexed in accordance I with the priority cited in Rcsidcntinl r:lor Non-RcsidcntiaJ Q':I I Fcc Simplc'.Zi or Ground Rcnt!lAmount: I Real Property Article Pttrtinl Conveyance? []Yes 0 No Description/Am!. of SqFtlAc reage Transferred: Section 3-1 04(g)(3)(i). If Partial Conveyance, Li st Improvements Conveyed: ..1J Doc. I- Graator(s) Namc(s) Doc 2- Gr:mtor(s) Nnmc(s) Bollon Development. LLC Transferred From Dor. I- Owner(s) of Record, if Different from Grnntor(s) Doc. 2- Owncr(s) of Record, if Different from Grnntor{s) f-U Doc. I - Grantcc(s) Namc(s) Doc. 2- Grantcc(s) Namc(s) The Mayor and Common Council of the City of Westminster Transferred To New Owner's (Grnntce) Mniling Address :oo vves1 Main ::>treet vves m1nster MU L' 101 Doc. J- Addilionnl Names to be Indexed (Optionnl) Doc. 2- Additionnl Nnmcs to be Indexed (O(Jiionnl) ~ Other Names to Be Indexed ~ ContactiMail Instrument Submitted By or Contnct Person Ill Return to Contact Person Information Name: William Mackey Firm City of Westminster D Hold for Pickup Address : 56 West Main Street Westmisnter MD 21157 Phone: (41 0 ) 646-9002 D Return Address Provided 11 1 IMPORTANT: IJOTH THE ORIGINAL DEED AND A PHOTOCOPY MUST ACCOMPANY EACH TRANSFER Willlhe property being conveyed be th e grantee's principal residence? tfes lljNo Assessment Yes No Does transfer include personal property? If yes, identify: Information hves f7] No Was property surveyed? If yes, attach copy of survey (if recorded, no copy required). c: Assessment Use Only- Do Not Write Below This Line 0 ~ Terminal Verification Agricultural Verification Whole Part Tran. Process Verification :'2 Transfer Number Date Received: Deed Reference: Assigned Propert No .. ~ Year 20 20 Geo. Map Sub Block 0 Buildinos Parcel Section Occ. Cd. u Use Total Town Cd. Ex. St. Ex. Cd. .2 , REMARKS: "'?. "' a::"' "' 0." (/)"' Dtstnbulton. ~ t ie - Clerk. s Office Canary - SOAT AOC-CC·JOO (512007) Pink- Office of Finance 33Goldenrod- Preparer CARROLL COUNTY CIRCUIT COURT (Subdivision Plats, CR) Plat Book DBS 54, pp. 122-123, MSA_S1240_7123. Date available 2016/02/05. Printed 11/15/2017.34 CARROLL COUNTY CIRCUIT COURT (Subdivision Plats, CR) Plat Book DBS 54, pp. 122-123, MSA_S1240_7123. Date available 2016/02/05. Printed 11/15/2017.35 To: Mayor and Common Council From: Bill Mackey, AICP, Planning Director Date: November 21, 2017 Subject: Proposed Acceptance of Deed for a Stormwater Management (SWM) Facility at Furnace Hills Background In 1996, the City approved the 2nd Amended Plat B, Phase One, Furnace Hills, regarding a stormwater management area for the construction of a facility. The applicant and the City have finalized the deed to transfer the stormwater management facility to the City for its perpetual care by the City. The applicant has provided for the costs of maintenance for ten years, pursuant to §136-26 of the City Code. Prior to transfer, the County will inspect the facility to ensure that it is in good working order. Request The proposed deed would transfer ownership of the stormwater management facility, located on Parcel B in the attached plat, from Carfaro Farms, Inc. (developer of Furnace Hills) to the City of Westminster. If the Common Council approves the attached document and it is executed via signature by the Mayor, the deed will be recorded in the land records of Carroll County. Recommendation Staff recommends approval of the submitted document, as presented. Attachments • Deed (2 pages) • Maryland Form WH-AR (1 page) • State of Maryland Land Instrument Intake Sheet (4 pages) • 2nd Amended Plat B, Phase One, Furnace Hills (1 page) cc: Barbara B. Matthews, City Administrator Elissa Levan, City Attorney 36 37 38 ______Elissa Levan, City Attorney 39 40 41 42 43 44 45 To: Mayor and Common Council From: Jeffrey Spaulding, Chief of Police Date: November 16, 2017 Re: Approval – Agreement between Howard County and the City of Westminster for Participation in the Howard County Police Department Training Academy Background Anyone wishing to be certified as a police officer in Maryland must first successfully complete a basic training academy program in a State-accredited police academy. These academies are hosted by the Maryland Police Training Commission (MPTC) in Sykesville and by the larger police agencies around the State that have sufficient staff and resources to support their own six to seven-month academy program. Training academies are offered sporadically throughout the year depending upon the staffing needs of the host agency. Small and mid-sized agencies that cannot support their own academies rely on the MPTC and the larger police agencies for academy training. The Westminster Police Department currently has three sworn officer vacancies. The Department recently initiated an untrained officer candidate hiring process in an effort to fill these vacancies. Twenty- two (22) candidates passed the written testing phase and have moved forward to the interview process. Should any of these candidates ultimately be hired, the Department will need to enroll them in a training academy as soon as practical. Howard County Department of Police will be hosting a police academy beginning in March 2018. This will be the first police academy available in our region following the completion of the Department’s current hiring process. Howard County has space in its academy class for one or more candidates from the Westminster Police Department. The County has provided the Department with an agreement outlining the terms under which it will provide police academy training for the City’s recruits. I have reviewed the terms and find them to be reasonable, customary, and acceptable. The adopted FY 2018 operating budget for the Police Department includes funding for the training, uniforms, and equipment for newly hired officer candidates. Recommendation Staff recommends that the Common Council authorize the Mayor to sign the attached agreement on behalf of the City of Westminster, allowing the Police Department to have its recruits participate in the Howard County Police Department Police Training Academy. The proposed agreement has been reviewed and approved by the City Attorney. cc: Barbara B. Matthews, City Administrator Tammy M. Palmer, Director of Finance and Administrative Services 46 AGREEMENT FOR PARTICIPATION IN HOWARD COUNTY POLICE DEPARTMENT POLICE TRAINING ACADEMY THIS AGREEMENT is made between Howard County, Maryland, a body corporate and politic, on behalf of the Howard County Department of Police, and the Mayor and Common Council of Westminster (“the City”), a Maryland municipal corporation, on behalf of the Westminster Police Department. WHEREAS, it is in the public interest that law enforcement agencies throughout the State of Maryland cooperate to the greatest extent possible to ensure effective, and professional police services by sharing of resources between communities/jurisdictions; and WHEREAS, Howard County periodically conducts a police training academy to train its employee recruits in police procedures according to the requirements set by the Maryland Police and Correctional Training Commission (the “Commission”); and WHEREAS, the Westminster Police Department has requested to have its employee recruit(s) participate in Howard County’s Police Academy; and WHEREAS, Howard County desires to assist other jurisdictions and their police agencies in providing training to their employee recruits when it has available space in its Police Academy; NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties to this Agreement hereby do agree as follows: 1. Academy Dates: Howard County intends to conduct a Police 47 Academy from March 19, 2018 to October 12, 2018. In the event that unforeseen circumstances require Howard County to make changes to the Police Academy’s schedule, including, but not limited to, a change in the start or end date or the date(s) on which specified classes will be rescheduled, it will notify the Westminster Police Department of such changes as soon as practicable. Howard County is not liable for any damages arising out of scheduling changes. 2. Curriculum and Standards: Howard County shall conduct its Police Academy in accordance with all requirements set out by the Commission. Howard County’s curriculum will, at minimum, comply with all standards required by the Commission, but may impose requirements for completion that are over and above those minimum standards set by the Commission. Employee recruits of the Westminster Police Department will be held to the same standards as Howard County’s employee recruits, regardless of whether those standards are over and above the minimum standards required by the Commission for completion and/or certification as a police officer under Maryland law. 3. Academy Regulations: Employee recruits of the Westminster Police Department shall at all times comply with Howard County’s Police Academy rules and regulations, including, but not limited to, all standards and requirements set out in the Recruit Manual, and may be discharged from the Police Academy for non-compliance. 4. Attendance: All employee recruits attending the Police Academy are expected to attend all scheduled activities and classes and shall, at a minimum, meet the required attendance standard for completion imposed either by the Commission or the Police Academy, in the event the Police 48 Academy imposes more stringent attendance requirements than set by the Commission. Employee recruits may be discharged from the Police Academy for failure to comply with attendance requirements. 5. No Guarantee of Certification: Successful completion of and graduation from the Police Academy is not a guarantee that the employee recruit will be certified as a sworn police officer by the Commission. 6. Pre-requisites for Admission: All employee recruits of the Westminster Police Department shall have successfully completed or met all requirements set by the Commission for entrance into a police academy, including, but not limited to, a full background check, medical and psychological evaluation, and determination that the employee recruit is physically fit and in appropriate physical condition to participate in all of the physical requirements and training required for successful completion of the Police Academy. 7. Physical Fitness Testing: Each employee recruit shall be required to complete a physical fitness test that is designed and/or approved by the Police Academy and required for all Howard County employee recruits. The physical fitness assessment will be conducted upon entrance into the Police Academy and at various times throughout the course of the Police Academy program. A copy of the Academy physical training requirements is attached as Exhibit A, which is incorporated by reference into this Agreement. 8. Employment Relationship: Each employee recruit sponsored by the Westminster Police Department shall not at any time or for any purpose be considered an employee of Howard County or the Howard County Department of Police and this Agreement shall not in any way be considered 49 an employment contract. Instead, each employee recruit is deemed to be an employee of the Westminster Police Department, which shall be solely responsible for the employee recruit’s salary, employee benefits, and other benefits or compensation provided to its employees. 9. Medical Coverage: In the event an employee recruit suffers an injury as a result of participation in the Police Academy, Howard County shall not be responsible for providing medical insurance or benefits or for payment of medical bills or costs, or for workers’ compensation coverage. Any such benefits or payments shall be the sole responsibility of the City or the employee recruit, as appropriate. 9. Assumption of Risk: The parties understand and acknowledge that police training involves risks of bodily injury and death. The City assumes the risk for all such activity and for the employee trainee’s participation in the Police Academy, including, but not limited to, any training provided at off-site locations, and/or provided by other police agencies or public safety agencies, such as the Emergency Vehicle Operations Course (“EVOC”). 10. Indemnification and Hold Harmless: The City shall indemnify and hold harmless Howard County, its agencies, including the Howard County Department of Police, and its officials, employees, agents, or representatives, from and against any and all claims for damage, injury, loss or cost, of whatever kind, arising out of its employee recruit’s participation in the Police Academy, including, but not limited to, any activities or training that occur at off site locations and/or provided by other public safety agencies, such as EVOC. 50 11. Uniforms and Equipment: The County shall provide to each employee recruit two pairs of pants and two shirts, which shall be the standard, required uniform to be worn by the employee recruit during his or her participation in the Police Academy. In addition, the County shall provide to the employee recruit one pair of sweatpants, one sweatshirt, two tee shirts, and one pair of gym shorts, which shall be the standard, required uniform to be worn by the employee recruit during physical training exercises of the Police Academy. The County will also provide to each employee recruit a Camelback hydration system, which the employee recruit may generally use, and which will be required to be used during physical training. The County shall provide to each employee recruit all O.C. spray used during the course of the Police Academy. All other required articles of attire or equipment (such as boots, belt, holster, etc.) shall be provided by the Westminster Police Department or the employee recruit. 12. Training Materials: The County shall provide to each employee recruit a Recruit Manual setting out the standards that employee recruits are expected to follow, as well as any additional study or classroom materials required for participation in the Police Academy. 13. Firearms and Ammunition: For each of its employee recruits, the Westminster Police Department shall provide for the employee recruits use a standard issue service firearm, as well as a practice firearm, which shall be a “red gun”, similar to the standard issue service firearm used by the Westminster Police Department, for use during Academy firearms training. The Westminster Police Department shall also provide for each employee recruit a total of 2,000 rounds of service weapon ammunition, all of which will be used during firearms blocks of instruction at the Police 51 Academy. 14. Fees: The City agrees to pay a flat fee of $2,000 to Howard County for each of its sponsored employee recruit’s participation in the Police Academy. Such fee shall be paid by March 5, 2017. In the event an employee recruit does not satisfactorily complete the initial physical fitness test, said fee shall not be collected or shall be refunded. Otherwise, neither a portion of the fee or the entire fee is refundable as a result of an employee recruit’s successful completion of the Police Academy, including, but not limited to, for any failure to satisfactorily complete any physical fitness testing or assessment conducted at any time in the course of the Police Academy after the initial physical fitness test. 15. Fingerprinting/Background Check: The Westminster Police Department must submit to the Commission a set of fingerprints for each employee recruit for the purpose of a background check through the Criminal Justice Information System (“CJIS”) no later than 20 days, but no earlier than 30 days, prior to the deadline for submitting to the Commission an application for certification as a sworn police officer. Alternatively, Howard County will complete this requirement, provided that the Westminster Police Department shall pay all associated fees for each employee recruit. 16. Severability: In the event that any term or provision of this Agreement is found to be invalid or unenforceable, such finding shall not affect the remaining terms or provisions of this Agreement, which shall remain in full force and effect. 52 17. Entire Agreement: This Agreement (with any attachments, exhibits, or training materials referenced herein) represents and contains the entire agreement and understanding of the parties. No changes, amendments or modifications may be made to this Agreement except by written agreement signed by all parties hereto. 18. Governing Law: This Agreement shall be governed by, interpreted and enforced in accordance with the laws of the State of Maryland. 19. Binding Effect: This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective agencies, officials, employees, representatives, heirs, successors and assigns. 20. Authorized Signatures: The individual signing on behalf of the City is authorized by law to sign the Agreement on behalf of that jurisdiction. For the Mayor and Common Council of Westminster (proper signatures – Chief of Police or appropriate person signing on behalf of the Westminster Police Department AND any individuals legally authorized to sign on behalf of the jurisdiction, such as members of a City or County Council, County Commissioners, Mayor, etc., and, if required, name of individual authorized to review for legal sufficiency) Joe Dominick, Mayor______(Chief/Sheriff) (Signature) ______(Other Authorized/Name and Title) (Signature) 53 For Howard County, Maryland: Lonnie R. Robbins Allan H. Kittleman Chief Administrative Officer County Executive Gary L. Gardner Chief of Police Approved for Form and Legal Sufficiency this day of , 2017. Gary W. Kuc County Solicitor Reviewing Attorney: Cynthia G. Peltzman Senior Assistant County Solicitor Approved for Form and Legal Sufficiency this day of , 2017. Elissa D. Levan City Attorney 54 PT Standards Male / Age Sit-ups Vertical Push-ups 1.5 Mile Run 1 minute Jump 1 minute 20-29 38 19 inches 29 12:53 30-39 35 18.5 24 13:25 40-49 29 15 18 14:10 50-59 24 13.5 13 15:53 Female / Age Sit-ups Vertical Push-ups 1.5 Mile run 1 minute Jump 1 minute 20-29 32 14 inches 15 15:32 30-39 25 12 11 16:43 40-49 20 9 9 17:38 50-59 14 7 7 19:43 55 To: Mayor and Common Council From: Bill Mackey, AICP, Planning Director Date: November 21, 2017 Subject: Proposed Re-designation of the City of Westminster as a Maryland Sustainable Community Re: RESOLUTION NO. R17-12 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF WESTMINSTER APPROVING AN APPLICATION TO DESIGNATE THE CITY OF WESTMINSTER AS A SUSTAINABLE COMMUNITY, PURSUANT TO THE ATTACHED SUSTAINBLE COMMUNITY MAP AND SUSTAINABLE COMMUNITY PLAN AS FURTHER DESCRIBED IN THE SUSTAINABLE COMMUNITY APPLICATION FOR APPROVAL EITHER DIRECTLY BY THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT OF THE STATE OF MARYLAND OR THROUGH THE SMART GROWTH SUBCABINET OF THE STATE OF MARYLAND. Background In FY 2012, the City applied for and was designated as a Sustainable Community under the Maryland Department of Housing and Community Development Sustainable Communities Program. The designation folded together a number of State programs and funding streams, which for the City included a Community Legacy Area, Maryland Main Street program, Local Historic District, Designated Neighborhood, Maple Street, National Register Historic District and a Targeted Investment Zone. These programs were all subsumed under Sustainable Communities. Sustainable Communities are intended to be re-designated by the State of Maryland every five years. As one of the first communities, the City of Westminster was scheduled to request its re-designation at the end of 2016. Because the State was not ready to receive applications, first-round communities were placed on hold. On September 9, 2017, the City met with staff from the Maryland DHCD to discuss City re-designation. The State offered technical assistance, which the City accepted. The City and the State have been working together on the application, a copy of which is attached. A successful application is part of the requirements for many State grants and funding. Recommendation Staff recommends that the Council pass and the Mayor approve the resolution in support of the application. Attachments • Proposed resolution approving the application • Copy of the proposed application for submittal cc: Barbara B. Matthews, City Administrator Elissa Levan, City Attorney 56 City of Westminster Sustainable Communities Renewal Application City of Westminster, Maryland 56 West Main Street Westminster, Maryland 21157 www.westminstermd.gov Joe Dominick, Mayor 57 CHECKLIST AND TABLE OF CONTENTS APPLICANT: City of Westminster NAME OF SUSTAINABLE COMMUNITY: Westminster, Maryland Please review the checklist of attachments and furnish all of the attachments that are applicable. Contents of the notebook should be tabbed and organized as follows: Section A - Sustainable Community Renewal Applicant Information Section B – Sustainable Community Renewal Report (Projects, Strategies and Partners) Section C – Sustainable Community Renewal Action Plan Update (Matrix) Section D – Sustainable Communities Workgroup Roster Section E - Local Support Resolution: In addition to the local support resolution, please include any letters of support that demonstrate partner commitments to the implementation and/or oversight of the Sustainable Community Action Plan. Section F – Signed Sustainable Community Application Disclosure Authorization and Certification Section G – CD-ROM: The CD-ROM should include the following contents: Map in pdf format of the proposed Sustainable Community modification area GIS shapefile of the modified Sustainable Community boundaries and other GIS related data, e.g., spreadsheet of detailed listing of parcels that form the project boundary. (If you have additional comments or questions about the GIS mapping requirements, please contact Brad Wolters, Senior GIS Specialist, Department of Housing and Community Development, [email protected]) Pictures (jpeg format) of your accomplished projects of the last five years (as indicated in Section B) 58 I. SUSTAINABLE COMMUNITY RENEWAL APPLICANT INFORMATION Name of Sustainable Community: ______Westminster,______Maryland ______ Name of Renewal Applicant: City of Westminster Applicant’s Federal Identification Number: 52-6000811 Applicant’s Street Address: 56 West Main Street City: Westminster County: Carroll State: MD Zip Code: 21157 Phone Number: 410-848-9000 Fax Number: 410-857-7476 Web Address: www.westminstermd.gov Sustainable Community Renewal Application Local Contact: Name: Ms. Sandy L. Anderson Title: Community Programs Administrator Address: 56 West Main Street City: Westminster State: MD Zip Code: 21157 Phone Number: 410-848-5294 Fax Number: 410-857-7476 E-mail Address: [email protected] Alternate Sustainable Community Contact: Name: Mr. Andrew R. Gray Title: Comprehensive Planner Address: 56 West Main Street City: Westminster State: MD Zip Code: 21157 Phone Number: 410-751-5505 Fax Number: 410-857-7476 E-mail Address: [email protected] and [email protected] ______ 59 I. SUSTAINABLE COMMUNITY – General Information A. Please inform us if you want to propose any changes to the existing Sustainable Community Area(s) (1) Provide a description of SC Area boundary modification. How did you determine that these are the most appropriate boundaries for its target area? Describe the methodology for choosing this target area. The City of Westminster does not wish to modify the boundary of our Sustainable Community area at this time. (2) If you are not requesting any changes to your boundary, explain why. The City of Westminster has projects to complete in the current Sustainable Communities area. A boundary modification will be made when other projects outside the boundary are identified. (3) Include the following in as an attachment (if requesting a modification to your current boundary): a. PDF or JPEG of modified Sustainable Communities boundary map, b. GIS shapefiles of modified Sustainable Community boundary (mapped to the parcel boundary), (4) Approximate number of acres of entire SC Area: 481+ (5) Existing federal, state or local designations: Main Street Maple Street National Register Historic District Local Historic District ☐ Arts & Entertainment District ☐State Enterprise Zone Special Taxing District ☐BRAC ☐ State Designated TOD Other(s): Smart Energy Community, Targeted Investment Zone (TIZ), Tree City USA, Sustainable Maryland Certified, pending. (6) Describe the SC Area’s current demographic trends (with respect to age, race, household size, household income, educational attainment, number of housing units, or other relevant factors). How have demographics changed in the last five years? Age: Under 5 years 7.0% 5-9 year 7.0% 10-14 years 6.2% 15-29 years 8.2% 20-24 years 9.7% 25-29 years 7.6% 30-34 years 8.0% 35-39 years 4.8% 40-44 years 6.2% 45-49 years 6.2% 50-54 years 6.6% 55-59 years 4.8% 60-64 years 3.6% 60 65-69 years 2.7% 70-74 years 2.7% 75-79 years 2.4% 80-84 years 2.6% 85 years and over 3.5% Race: White 86.0% Black of African American 7.0% American Indian 0.3% Asian 2.2% Pacific Islander 0.0% Other 1.9% Total Households: 7,161 Housing Units: 7,636 Household Income: $53,200 (Carroll County) Educational Attainment: 88.7% have earned a high school diploma or higher level of education Demographic Changes: Population has increased by 0.025% in the past five years. Income has increased by 0.13% in the past 5 years. B. Organizational Structure, Experience and Public Input: (1) Describe any changes to the Applicant’s organizational structure. Specifically, how has membership of the Sustainable Communities Workgroup changed in the last five years? Who are/were the leaders, and how will/did the Workgroup advisor or staff manage implementation of the SC Area Plan? In June 2015, the City hired a new Comprehensive Planner. In the fall of 2015, the City hired a new Director of Community Planning and Development. In January 2017, the Mayor and Common Council hired a new City Administrator to oversee the daily operations of City government. In May 2017, the citizens of Westminster elected a new Mayor and Councilmember. Formulating a new Sustainable Community Workgroup is currently one of the focuses for this administration. The Sustainable Community Workgroup will be composed of active community members and City staff appointed by the Mayor. (2) What have been the strengths and challenges of the capacity of the Sustainable Communities Workgroup with respect to implementation of the SC Plan? Strengths include elected leadership who fully supports the City’s commitment to a sustainable future. Challenges include a lack of funding, staff time, and water capacity. (3) How did residents and other stakeholders in the community provide input to the Sustainable Communities Action Plan update? On which existing local plans (comprehensive plans, economic development plans, sector plans, etc.) is the Sustainable Communities Action Plan based? 61 The Sustainable Communities Plan is based upon the goals and objectives of the City of Westminster 2009 Comprehensive Plan. The Department of Community Planning and Development is currently undergoing a mid-cycle review of the Plan in conjunction with the Westminster Planning and Zoning Commission. (4) Would you like any technical assistance from State agencies to help expand the capacity of your SC Workgroup or implement your SC plan? The City welcomes technical assistance, ideas, and information on best practices from the Maryland Department of Housing and Community Development (DHCD) and other State agencies. The City is currently looking for DHCD assistance in the following areas: Community Development Block Grants Community Legacy Funds Main Street Maryland Technical Assistance Grants Maryland Historic Trust Capital Funds Neighbor BusinessWorks Strategic Demolition Funding Sustainable Maryland Certification 62 SUSTAINABLE COMMUNITY RENEWAL REPORT PART I: QUALITATIVE ASSESSMENT Accomplishment 1 Outcome: Updated Inventory of Street Trees Projects: Inventory Street Trees Beginning in late 2015 and continuing into early 2016, the Westminster Tree Commission and City staff surveyed all the street trees located along East and West Main Street and Pennsylvania Avenue in Westminster’s Historic Downtown. The resulting survey identified over 300 street trees along the 1.28- mile stretch of East and West Main Street and the 0.60-mile stretch of Pennsylvania Avenue. Partners: City of Westminster, Westminster Tree Commission, and Bartlett Tree Experts. Impact: The City has now identified the types of trees found along Main and Pennsylvania Avenue in Downtown Westminster. This list and the corresponding GIS map of the locations of the different tree species will allow the City to coordinate planting decisions with existing conditions. The inventory also indicates the last time trees were pruned and any special notes, such as interference with overhead electrical lines and street lighting. Accomplishment 2 Outcome: Increased Investment in Downtown Businesses Projects: Westminster Façade Improvement Program The City of Westminster has been awarded three Community Legacy grants for the Façade Improvement Program totaling $175,000. Partners: City of Westminster, City of Westminster Historic District Commission, and the Maryland Department of Housing and Community Development (DHCD). Impact: The $175,000 in Community Legacy grant funding from DHCD leveraged an additional $380,709 in private investment matching funds. The grant funds were used by 29 downtown businesses for façade improvements between the years 2011 and 2015. 63 Accomplishment 3 Outcome: Provide Housing for Low- to Moderate-Income Families Projects: Partner with Habitat for Humanity Habitat for Humanity built five homes along Union Street for low-to moderate-income families. Partners: City of Westminster, DHCD, Habitat for Humanity, Carroll County Government, Carroll Lutheran Village, and McDaniel College. Impact: Through this partnership, Habitat for Humanity was able to house five families who would have otherwise been unable to afford a home of their own. The homes were built in an area of the City predominately comprised of rental housing. This partnership provided these families with the opportunity of homeownership and helped to stabilize the surrounding neighborhood. Accomplishment 4 Outcome: Connect Parks to Bicycle and Pedestrian Trails Projects: Wakefield Valley Community Trail Extension Maryland Route 27 Westminster Community Trail and Sidewalk Retrofit Partners: The City of Westminster and Maryland Department of Transportation Impact: In 2016, the City of Westminster added an extension (735 linear feet) to the existing Wakefield Valley Community Trail. This trail, which used to terminate at Uniontown Road, now extends to West Main Street. The new extension provides a safe non-motorized connection to the retail area located near the intersection of Western Maryland College Drive and College View Boulevard (Maryland 140). The State Highway Administration has recently proposed to fund and construct new sidewalk and a separated pedestrian trail along Railroad Avenue (MD 27), connecting Historic Downtown Westminster to Bennett Cerf Park and the adjacent Sullivan Heights Community. This section of trail will complete part of the Westminster Pedestrian Accommodations as adopted in the 2009 Comprehensive Plan. The City of Westminster received information from the Maryland Department of Transportation regarding the proposed sidewalk and community trail project as part of a Section 106 Filing to access the impacts on the Historic District. 64 Descriptive Narrative: Please use this section to describe any major outcomes or projects from your last Sustainable Communities Action Plan that have NOT been accomplished and why. Outcome 1 Outcome: Invest in a State-of-the-Art Wastewater Treatment Plant Narrative: This project was deferred until proper funding was identified and available. It will be the most significant capital project in Westminster’s history. This project is currently out to bid, and the City expects to commence work this fiscal year. The project accounts for a significant portion of the City’s anticipated expenditures in fiscal year 2018. Outcome 2 Outcome: Work with the Historic District Commission to Adopt Design Standards for Development Narrative: Due to turnover in City staff and the membership of the Historic District Commission, updating The Standards for Renovation Westminster that were adopted in 1978 has not been a high priority. The Historic District Commission has recently expressed interest in updating these guidelines, requesting the assistance of the City’s new elected and administrative leadership. In November 2017, staff provided a copy of the current Standards for Renovation Westminster to the Historic District Commission. Commissioners have indicated they will review and send their preliminary comments to City staff. The first round of formal review will be held as part of the monthly Historic District Commission meeting, scheduled for February 2018. 65 SUSTAINABLE COMMUNITY RENEWAL REPORT PART II: QUANTITATIVE ASSESSMENT City of Westminster, Maryland 56 West Main Street Westminster, Maryland 21157 www.westminstermd.gov Joe Dominick, Mayor 66 If YES, specify in If NO, why not? What kept Interested quantifiable units and YES NO you from achieving your N/A in technical ENVIRONMENT compare values from the plan’s desired outcomes? assistance last five years 1. Has there been an improvement in water quality? X The City is sustaining the If so, explain (1-2 sentences): highest level of water quantity that is currently achievable. In 2009, the City implemented a state-of-the-art membrane filtration system. 2. Has the amount of impervious surface in your X Development may have Assistance Community been reduced? (Amount in SF) increased the amount of non- would be If so, explain (1-2 sentences): impervious surfaces within helpful to the City of Westminster. analyze the status of the City’s impervious surface 3. Have there been improvements and/ or additions to X The City completed the your park and/ or recreational green space? connector for the Wakefield If so, explain (1-2 sentences): Valley Trail between Uniontown Road and West Main Street. The City has a history of partnering with the County to develop multi-model trails that can effectively move people of all ages and abilities. 4. Did the Sustainable Community implement any X The City’s contract with recycling or waste reduction programs? Ecology Services includes a If so, explain (1-2 sentences): requirement to inform and educate the public on programs designed to eliminate littering and increase recycling. 67 5. Do all residents have access to healthy food options X The City has several (i.e. fresh food grocery stores, farmers’ markets etc.) grocery stores that offer within the Sustainable Community? fresh food and organic food If so, explain (1-2 sentences): options. The City also has a Farmer’s Market that is held weekly from May to November that promotes local farmers’ products. OTHER: Basic tree inventory was created for the City. X As previously mentioned, the Westminster Tree Commission surveyed all the street trees located along East and West Main Street and Pennsylvania Avenue in Westminster’s Historic Downtown. The resulting survey identified over 300 street trees along the 1.28-mile stretch of East and West Main Street and the 0.60-mile stretch of Pennsylvania Avenue. The inventory will support the Tree Commission as it works to develop the City’s first Comprehensive Tree Plan. 68 OTHER: Continued public tree maintenance X City staff continues to ensure that the public trees located along the many streets and parks are maintained at the highest level. Before any tree is removed due to hazardous conditions, City staff analyzes the proposal and sends a recommendation to the Tree Commission for final analysis and approval. OTHER: Public engagement X The City of Westminster and the Westminster Tree Commission engage in public outreach events. These events include: 1. Annual Arbor Day Celebration 2. Annual Beneficial Insect Release 69 If YES, specify in If NO, why not? What kept Interested quantifiable units and YES NO you from achieving your N/A in technical ECONOMY compare values from the plan’s desired outcomes? assistance last five years 1. Has there been an increase in the number of new X Though the City has businesses in your Main Street/ Commercial District? experienced a decrease in If so, explain (1-2 sentences): retail businesses, the number of restaurants has increased over the past five years. 2. Did the Municipality/ Sustainable Community area X The City continues to be receive any designations that support local economic recognized as a National development? Main Street Community If so, explain (1-2 sentences): each year. 3. Has there been an increase in foot traffic in the Main X With the addition of new Street/commercial district? restaurants and four new If so, explain (1-2 sentences) – what contributed to City-organized community the increase: events, foot traffic along Main Street has increased since 2011. 4. Have the number of commercial vacancies decreased? X Commercial vacancies have If so, explain (1-2 sentences): neither decreased nor increased over the past five years. The City has gained restaurants but lost retailers. 5. Has there been an increase in local jobs within the X With the increase in Sustainable Community for its residents? restaurants over retailers, If so, explain (1-2 sentences): there is a net increase in employment opportunities within downtown. 70 OTHER: Engage business owners in the Downtown area. X The City meets regularly with Westminster business owners/operators. At these meetings, major downtown events are discussed and local business owners or their representative have the opportunity to provide input and feedback. Additionally, City staff reaches out to individual downtown business owners/operators to discuss their needs and concerns. OTHER: Coordinate economic development initiatives with The City continues to Carroll County Government. collaborate with Carroll County Economic Development on new development proposals in the City. OTHER: Provide economic incentives for economic The City works with development. building owners through the façade improvement program to bring their buildings up to code and make them more aesthetically appealing so they can effectively market their buildings to potential tenants. The City also provides a municipal historic tax credit for property owners in the National Register Historic District. 71 If NO, why not? What kept you Interested If YES, specify in quantifiable units and compare values from from in YES NO N/A TRANSPORTATION the last five years achieving technical your assistance plan’s desired outcomes? 1. Has the amount of bike trails/paths X The City completed the connector for the Wakefield Valley Trail increased? How many linear feet do between Uniontown Road and West Main Street in 2016. The the trails cover? new extension provides a safe non-motorized connection to the If so, explain (1-2 sentences): retail area located near the intersection of Western Maryland College Drive and College View Boulevard (Maryland 140). Around 735 linear feet was added for this project. The City always partners with the County to develop multi-model trails that can effectively move people of all ages and abilities. 2. Have there been improvements to the X The Carroll Transit System created the Westminster TrailBlazer, public transit infrastructure? which operates about every 90 minutes and serves many of the If so, explain (1-2 sentences): shopping locations within the Westminster area. 3. Has there been an increase in X The City of Westminster received a Community Development sidewalks? (Amount in linear feet) Block Grant in 2013 for sidewalk repair and ADA compliancy If so, explain (1-2 sentences): requirements. More than 4,300 linear feet of sidewalk has been added in the City since 2011. 4. Have there been any roadway X This has improvements that support not been a “Complete” or “Green” streets? focus since If so, explain (1-2 sentences): 2011. 72 5. Has traffic congestion along major X According to the Baltimore Metropolitan Council (BMC), traffic roads decreased? (Amount in percent) counts have decreased over the past five years on Maryland If so, explain (1-2 sentences): Routes 140 and 27. Included below are several traffic counts for Maryland Routes 140 and 27. In general, traffic counts have declined in recent years. OTHER: Coordinate transportation activities X The City and County continue to work together to implement the with Carroll County Government. Westminster Environs plan. This plan serves as a blueprint for the coordinated growth of the unincorporated area around the City of Westminster. Chapter Seven of this plan addresses transportation issues. 73 If NO, why not? What kept you Interested If YES, specify in quantifiable units and compare values from from in YES NO N/A HOUSING the last five years achieving technical your assistance plan’s desired outcomes? 1. Have any residential facades been X The Historic District Commission has approved one residential improved? façade improvement using Historic Tax Credits for $5,500.00. If so, explain (1-2 sentences): There have been no residential façade improvements using Community Legacy funding during this time period; the grant funds were used for business façade improvements. 2. Has the home ownership rate X According to the United States Census, the homeownership increased? vacancy rate for Westminster was estimated at 3.3% in 2010 and If so, explain (1-2 sentences): 0.9% in 2015. Information from 2015 is the most current data available. 3. Has there been an increase in the X According to the United States Census, the total housing units for number of housing units in the Westminster was estimated at 7,303 in 2010 and at 7,636 in 2015 Sustainable Community area? What (the most current data available). The City, along with Habitat for number and/or percent are affordable? Humanity, added five new homes for low-income families in If so, explain (1-2 sentences): 2015. It is estimated there are 2,700 affordable housing units in the City of Westminster. This would be 35% out of the 7,636 total units. 4. Has there been demolition of blighted X Not within properties? the past If so, explain (1-2 sentences): five years. 74 5. Has the residential vacancy rate X According to the United States Census, the total vacant housing decreased? units for Westminster was estimated at 625 in 2010 and at 566 in If so, explain (1-2 sentences): 2015. Information from 2015 is the most current data available. This information indicates a reduction in the vacancy rate. OTHER: Provide a sufficient quantity of safe, X All properties listed in the Housing Choice Voucher Program are sanitary, adequate, and affordable housing. inspected prior to lease for safe and sanitary living conditions. 75 If NO, why not? What kept you Interested If YES, specify in quantifiable units and compare values from from in YES NO N/A QUALITY OF LIFE the last five years achieving technical your assistance plan’s desired outcomes? 1. Has there been a decrease in crime X According to municipal crime rate data, the Part I crime rate in rate? 2011 was 4,438.9 per 100,000 residents. In 2016, the rate was If so, explain (1-2 sentences): 3,960.8 per 100,000 residents. This data indicates a net decrease in crime. 2. Have there been improvements and/ or X Westminster City Hall is currently being used as museum space additions to your public spaces (i.e. for the Carroll County Historical Society. The Carroll County museums, community centers, public Office of Tourism is also using Westminster City Hall to house plazas)? the Carroll County Visitors Center. If so, explain (1-2 sentences): 3. Has there been an increase in public X Sculptures continue to be added to Mary Lou Dewey Park in art/ arts & entertainment front of the Westminster Branch of the Carroll County Public programs/venues (i.e. murals, movie Library System. theatre, music events)? If so, explain (1-2 sentences): 4. How many historic properties were X Since 2011, more than 15 businesses and residences have been renovated/improved? improved with the use of public funds from the State of Maryland If so, explain (1-2 sentences): Department of Housing and Community Development’s Community Legacy Program. 5. Are there any residential health and X The City of Westminster Department of Recreation and Parks wellness opportunities in place (i.e. operates a full service athletic facility open to members of the athletic facilities, recreational indoor/ public. Additionally, the City of Westminster operates the outdoor courses or groups)? Westminster Community Pool. If so, explain (1-2 sentences): 76 OTHER: Promote the Arts and Culture X The City owns and leases the Carroll Arts Center to the Carroll Community in the City County Arts Council. The Carroll Arts Center is the center of the arts and culture community in Westminster. The Carroll Arts Center holds many events throughout the year, attracting thousands of people from across the State. Programs include the Peep Show, Art in the Park, Gallery of Gifts, and Festival of Wreaths. OTHER: Support the Police Department’s X The Mayor and Common Council established the Westminster community initiatives to develop partnerships Public Safety Advisory Council in early 2017. This is an ongoing with the community and to educate residents effort between the Westminster Police Department and the on public safety issues. community. Its mission is to “Provide advice and counsel to the Chief, Mayor, and Common Council on matters relating to law enforcement and public safety in the City. Also serve as a conduit for open communication and community engagement on issues relating to crime and public safety.” OTHER: Promote community education and X The Fire Department conducts tours of the Fire Station, discusses sufficient planning to reduce the number of home escape plans, and encourages the annual checking of smoke calls for fire and emergency service. alarms. The Fire Department continues to work with the State Fire Marshal to promote public safety. Lastly, the Department holds educational sessions for local service clubs and citizens on the proper use of the 911 system. OTHER: Improve the efficiency of X The City plans to relocate its administrative offices, which are Westminster government facilities. currently housed in leased space at 56 West Main Street. The relocation will allow the City to centralize some of its staffing functions, enhancing teamwork, collaboration, and communication. 77 If NO, why not? What Interested kept you from LAND USE/LOCAL If YES, specify in quantifiable units and compare values in YES NO achieving N/A from the last five years technical your plan’s PLANNING assistance desired outcomes? 1. Have there been any infill X The City of Westminster is located in a priority funding area developments? as designated by the State of Maryland. Most of the City is If so, explain (1-2 sentences): located in an urban setting, with minimal infill areas remaining to be developed. However, miscellaneous development projects have occurred on many underutilized properties within Westminster. 2. Has there been an increase in the X The City of Westminster acquired 187 acres of the former amount of preserved/protected land? Wakefield Valley Golf Course via donation. A variety of If so, explain (1-2 sentences): recreational and open space uses as well as other options are possible. The City held a year-long process to receive ideas on possible uses for the property. A final decision is pending. 3. Have there been any developments X Prior to April 2015, there was a water suspension in place hindered by growth constraints? prohibiting development. In April 2015, the Mayor and If so, explain (1-2 sentences): Common Council of Westminster passed and approved Ordinance Number 853, which updated the City’s water and sewer allocation process. In an accompanying Resolution, the Mayor and Common Council established implementation standards. On June 23, 2017, the Mayor and Common Council of the City of Westminster met to enact legislation to temporarily suspend the processing of applications requiring a net new water allocation. The temporary suspension is to remain in effect for nine months, allowing the City to install a filtration system at one of its wells. Only development which requires a net new water allocation has been impacted by the legislation. 78 4. Have there been any zoning or any X The City has approved zoning text changes to allow special policy changes that have fostered exceptions in various locations to allow for new types of uses. growth in your Sustainable At least, one project has been approved. Community? If so, explain (1-2 sentences): New zoning districts have been included in the City Code, including Mixed Use Infill, Neighborhood Preservation Overlay, and Historic District Zone. 5. Have there been any significant X ADA curb ramps were installed in 2013 to make pedestrian improvements to the municipal infrastructure safer and better accessible to all ages and infrastructure within the Sustainable abilities in Downtown Westminster. Community (i.e. street lighting, water/sewer lines)? If so, explain (1-2 sentences): OTHER: Create development design X The City adopted Development Design Preferences in 2016 for preferences to provide guidelines for new use by property owners, residents, the Historic District development in Westminster Commission, the Planning and Zoning Commission, and City staff. These preferences serve as recommendations to guide the layout, alteration, or construction of buildings or improvements. 79 COMPETITIVE FUNDING: Use the Source If no funding was received, what rows below to list competed funds sought (federal, technical or other assistance from for sustainability or revitalization projects state, Amount Received Other Notes the state would help with future since receiving Sustainable Communities foundation, applications? designation. etc.) Funding Program: Federal $318,875 received in 2013. Community Development Block Grant Funds were used to repair and/or MD Department of Housing & Community replace sidewalks to make ADA Development compliant. Funding Program: State $50,000 received in 2013. Community Legacy Funding Funds were used for nine façade MD Department of Housing & Community improvement projects. Development Funding Program: Federal $558,337 received in 2014. Community Development Block Grant Funds were used to build five homes MD Department of Housing & Community for low-income families in a Development partnership between the City of Westminster and Habitat for Humanity. Funding Program: State $75,000 received in 2014. Community Legacy Funding Funds were used for eleven façade MD Department of Housing & Community improvement projects. Development Funding Program: State $50,000 received in 2015. MD Department of Housing & Community Funds were used for nine façade Development, Community Legacy Funding improvement projects. Funding Program: State $16,053.75 received in 2015. Program Open Space Funds were used to make renovations MD Department of Natural Resources to Belle Grove Square Park. Funding Program: State $118,571.11 received in 2016. Program Open Space Funds were used to make upgrades to MD Department of Natural Resources Jaycee Park. Funding Program: Federal $187,187.96 received in 2016. Community Parks & Playground Funds were used to renovate a MD Department of Natural Resources playground in City Park. 80 Funding Program: Federal $4,040 received in 2016 comprised of Emerald Ash Borer Tree Grant three grants. The first grant, $1,368, MD Dept. of Natural Resources Forest was used to treat Ash trees. The second Service grant, $2,400, was used to treat additional Ash Trees. The third, $260, was used to replace two Ash trees with Redwood trees. Funding Program: State $1,425 was received in 2016. The Heart of the Civil War Heritage Area funds were used to develop a brochure regarding railroads in Carroll County through a partnership with Carroll County Tourism. 81 Environment (Environmental strengths and weaknesses can include but are not limited to quality of land, water, air, watersheds, tree canopy, risk of sea level rise, carbon footprint, energy conservation, access to local foods, green infrastructure, stormwater infrastructure/management, parks, trails and recreation, recycling, water and sewer capacity, etc.) Strengths Weaknesses Through the Street Department’s operating budget, the City allocates Water capacity constraints have limited growth in Westminster over funding annually to pay for contractual services to maintain the the past decade. Since 2006, the City has experienced a decrease in Westminster Urban Tree Canopy. development pressure due to the limited water supply available to The first city-wide comprehensive tree plan is currently being drafted by allocate to new development. the Westminster Tree Commission and City staff. The City of Westminster in currently not a Sustainable Maryland As of 2017, the City has been recognized for 27 consecutive years as a Certified Community but will be applying for that designation in Tree City USA by the Arbor Day Foundation. The City has also been early 2018. recognized by the Foundation for 21 consecutive years with the Growth Award. The Growth Award is given to local governments that demonstrates high levels of tree care. Hosted 25 consecutive Urban and Community Forestry Workshops. Tree plantings, stormwater management pond retrofits, and watershed restoration projects have been the building blocks laid to establish the foundation for the Carroll County Watershed Action Team - Environmental Restoration. 82 Desired Outcomes and Progress Measures Strategies and Action Items Implementation Partners Based on the strengths and weaknesses identify the strengths you would like to build Which community and challenges you would like to address. stakeholders need to be Identify strategies that will help your community to achieve each What outcomes are you trying to achieve? involved to realize each action identified outcome to the left. If applicable, break down each strategy Where/ in what area do you want those step and strategy? Name into specific action items that outline different steps of the strategy. changes to happen? specific public and/or private Specify how you are planning to achieve the desired outcomes. Progress Measure: Identify how you will sector partners. know that you have achieved your outcome. Outcome 1: Enhance the City’s Urban Forestry Strategy A: Utilize the expertise of the Tree Commission and City staff to City of Westminster Tree program reinforce and improve the Westminster Urban Forestry Program each Commission, Westminster City year. staff Progress Measures: Be awarded the Tree City USA and Growth Award designation each year. Strategy B: Continue to hold regular monthly Tree Commission meetings Strategy C: Perform a complete update of the 1992 inventory of trees on public property and right-of-ways. Strategy D: Draft and implement the City of Westminster Comprehensive Tree Plan to promote the importance of the urban tree canopy of Westminster. Strategy E: Revise the Westminster Landscape Manual to reflect current best management practices in landscape management, arboriculture, integrated pest management, water conservation, and aesthetics Elected Officials, Planning and Strategy A: The City is currently exploring several options to increase its Zoning Commission, City Staff, Outcome 2: Ensure an adequate water capacity water capacity. They include a possible partnership with Carroll County and Maryland Department of the system to serve future business expansion and and future discussions with the Maryland Department of the Environment Environment. new residential customers. concerning the possibility of water reuse. Progress Measures: Continued MDE water allocation approval. 83 Economy (Economic strengths and weaknesses can include but are not limited to regional accessibility, business attraction/retention, health of the business district and commercial vacancies, workforce/employment and economic drivers, local policies/regulations, marketing, tourism, cultural and historic assets) Strengths Weaknesses ● Local employment opportunities close to City include: Carroll Hospital ● Retail sector is struggling. Due to online shopping and other Center (1,997 employees), McDaniel College (800 employees), Penguin economic conditions, the City has lost retail shopping downtown. Random House (753 employees), and Carroll Community College (677) There are six vacancies in the downtown area that once housed retail employees. shopping and another that was once a carry-out restaurant. ● Construction of the remaining two phases of the Westminster Fiber ● The Westminster TownMall is in receivership. In May 2017, a Network will be completed within two years. Carroll County Circuit Court judge appointed a receiver, a type of ● Recent new perceptions and change in culture within the small business custodial management, for the Westminster TownMall property, on community - increased volunteerism and collaboration to improve the behalf of lenders. At the time, senior Mall manager Maggie Powers City’s downtown, reinforced by new leadership within the City stated, “We are doing our best to keep it in good condition and government. repair, getting new leases in there and keeping it a pillar of the ● McDaniel College (1,500 undergraduate population) is within walking community as it is today.” distance to downtown, offering the opportunity to increase the total ● AMI: $54,000-55,000 - low for Maryland. number of consumers and workforce. ● Westminster’s water capacity constraints have caused the growth of ● The Main Street area of Westminster maintains its historical fabric. Westminster to slow down significantly. Additionally, the City ● The City has increased the number of special events offered downtown in continues to recover from the economic downturn approximately ten recent years, drawing people from all over the County and beyond and years ago. enhancing the visibility of downtown Westminster businesses. ● City staff meets regularly with downtown merchants to discuss special event logistics and how the City can provide support to the business community. 84 Desired Outcomes and Strategies and Action Items Implementation Partners Progress Measures Strategy A: Establish programs that develop and incentivize the growth of local retailers Carroll County Department Outcome 1: - City staff will attend small business conferences and conventions to get new ideas on how to attract of Economic Development Attract and retain and keep businesses. small businesses - The City will survey business owners to see what types of capital projects can enhance their business Small Business Development Center on Main Street environment (i.e., streetscape improvements, increased outdoor seating, façade improvements, etc.) (SBDC) - The City will provide educational workshops for local businesses such as marketing, how to increase Progress foot traffic/sales, social media promotion, etc.). Historic District Measures: Commission Increase in the Strategy B: Increase business involvement. McDaniel College number of retail - The City will develop initiatives to increase business involvement and attract customers. This can be done using proper signage, a unified campaign, or newsletter. shops downtown Carroll Community College - The City will organize events during which businesses can offer discounts or incentives for shoppers (i.e. "Shop Local" Day). Small Business Development Center Strategy C: City staff will reach out to entrepreneurs, through college partnerships and the Small Business Development Center, who may be interested in having brick and mortar space on Main Street. Outcome 2: : Strategy A: Enhance the City’s relationship with McDaniel College, its faculty, and students. McDaniel College Staff Increase - The City will work with businesses to attract students to Main Street. customer base - The City will encourage merchants to establish student reward programs/incentives/discounts. Downtown Business Merchants Progress Measures: Increased revenue for downtown businesses. 85 Outcome 3: : Strategy A: Explore the potential for creating a business incubator in the Downtown Business District Small Business Increase high- Development Center tech industrial and institutional employers Progress Measures: Increased high- tech businesses downtown 86 Transportation (Transportation strengths and weaknesses can include access to transit corridors, pedestrian safety and accessibility/sidewalks, alternative modes of transportation, such as bikeways and trails, public transit, such as bus and rail, carpooling, proximity to transportation centers, parking, road conditions) Strengths Weaknesses Currently working with Carroll County Department of Planning to Limited alternative transportation options. develop a bicycle and pedestrian master plan. No direct bicycle and pedestrian infrastructure connecting The Carroll Transit System provides four fixed route shuttle services as Downtown Westminster to Carroll Community College. well as demand response service throughout Carroll County, giving those without access to a vehicle an opportunity to be employed. The newly completed section of the Wakefield Valley Community Trail between Uniontown Road and West Main Street now provides a connection for residents living in the southwest section of the city to access shopping and dining. Desired Outcomes and Progress Measures Strategies and Action Items Implementation Partners Strategy A: Westminster has set a goal to develop a Westminster Carroll County Department of Outcome 1: Increase connectivity between Pedestrian Master Plan and Bicycle Accessibility Strategy that would Planning. downtown businesses, McDaniel College, outline the future of the City’s bicycle, sidewalk, and pathways system. community services, and surrounding Carroll County, with City assistance, is currently drafting bicycle and Westminster Planning and neighborhoods. pedestrian accommodation maps in and around the City. Zoning Commission Progress Measures: Completion of the Maryland Department of Westminster Pedestrian Master Plan. Transportation State Highway Administration Maryland Department of Housing and Community Development. 87 Outcome 2: Have Design Guidelines for Strategy A: Develop “Transportation Strategy and Design Guidelines” Westminster Department of Transportation throughout the City. for new developments and improvements to existing transportation Public Works systems in Westminster. Progress Measures: Westminster Historic District Adopting Design Guidelines for transportation Commission strategy. Westminster Planning and Zoning Commission Maryland Department of Transportation State Highway Administration 88 Housing (Housing strengths and weaknesses can include affordability, homeownership vs rental, housing stock diversity, housing condition and value, housing programs, foreclosures, residential vacancies, property values, home sale values) Strengths Weaknesses There is housing for all income levels located throughout the City Low percentages of home ownership. The 2000 US Census reported In January 2003, the City adopted a "Property Maintenance Code.” The 6,379 occupied housing units in Westminster. Owner occupied units Code permits City involvement with securing, improving, or demolition accounted for 53.7% of the units, while renter occupied units of uninhabitable abandoned structures. The enforcement of this code has equaled 46.3%. had a desirable impact in older neighborhoods within the City. Lack of quality rental housing for workforce population. The somewhat high percentage of homeowners spending 30% or more of their income on housing seems to indicate a shortage of affordable housing within the City. Rents are often kept low by deferring routine maintenance. Over 1,028 unduplicated individuals have been homeless since July 2004. There have been 112 chronically homeless individuals, indicating that access to the shelter system is not addressing the root cause of their homelessness. 89 Desired Outcomes and Progress Measures Strategies and Action Items Implementation Partners Strategy A: Work with colleges to promote the Maryland Mortgage Maryland Department of Outcome 1: Promote and encourage home Program’s “You’ve Earned It!” initiative. Partner with local/state housing Housing and Community ownership organizations to create other housing initiatives that would encourage Development people to buy homes. Progress Measures: Increased homeownership. McDaniel College Establish a current baseline then reevaluate homeowner’s vs renters in five years. Westminster Department of Housing and Preservation Services Strategy A: Continue to build relationships with builders and non-profit Westminster Department of developers to increase the affordable housing stock. Partnerships between Housing and Preservation builders/developers, government, and nonprofit organizations will be key Services (The City currently to the production of new for-sale units for low- and moderate-income administers 255 Housing Choice Outcome 2: Increase the percentage of rental families. Vouchers). housing affordability to the moderate income The City will strive to be an active part of any such partnerships, such as population (people who make 60-100% of the partnership formed with Episcopal Housing Corporation. In 2008, the AMI). City of Westminster formed a partnership with Episcopal Housing Corporation in the development of Union Crossing Phase I. This Progress Measures: partnership provided four new dwelling units for moderate-income Increased affordable rental housing. families. Strategy B: Promote infill development and other redevelopment options for underutilized residential or commercial lots, and promote the infill of the existing Central Business District and Downtown Business District with business and high density residential uses. 90 Strategy A: Improve compliance with the City’s Property Maintenance The Department of Community Code through more proactive enforcement. To address this issue, the Planning and Development Outcome 3: Maintain quality and character of Department of Community Planning and Development will work with the Code Enforcement Division to support the Property Maintenance Code Westminster Department of existing neighborhoods. There is a need for requirements. The City will also explore enhanced rental licensing Housing and Preservation general maintenance standards of all residential requirements. Services. buildings, regardless of the type of housing, or whether an owner or a tenant occupies the Strategy B: Seek funding for repairs under the various Special Loan Maryland Department of building. Programs that are administered at the local level. Housing and Community Development, Neighborhood Progress Measures: Increased property Strategy C: Launch an informational program to spread the word about Revitalization the availability of State rehabilitation funds and educate the community maintenance investments within the city. about the City’s Property Maintenance Code. Maryland Historical Trust. 91 Quality of Life (Strengths and weaknesses can include crime, socio-economic demographics, educational opportunities, museums, libraries, historic and cultural assets, civic amenities, faith-based organizations, economic health of households, sense of place, etc.) Strengths Weaknesses Exceptional quality of life due to proximity of many local parks and high- Homelessness continues to be an area of concern. As the County quality community events and programming seat, Westminster is the location for a majority of the support services offered to homeless and at-risk-for-homelessness persons. The City of Westminster’s inventory of parks consists of 14 municipal The County’s homeless population tends to reside in Westminster parks, a 2.5 mile long walking trail, and a park system containing a total because of the availability of services and a lack of a comprehensive of 136.5 acres. In addition, residents have access to 79 acres of County- transit system in the County. owned recreation land within the City and almost 135 acres of County- owned recreation land adjacent to the City. The total amount of local jurisdiction park and recreation land is over 350 acres. The City of Westminster also benefits from over 447 acres of private recreation and open space land within the City limits. The City has increased the number of special events held in downtown Westminster. These events, including the Wine Stroll, BBQ Stroll, and Oyster Stroll, draw attendees from across the County and beyond. The City also continues to draw crowds to longstanding community events, such as the Flower & Jazz Festival in May, FallFest in September, and the Electric Light Parade in November. Westminster, and its downtown area, have many wonderful restaurants. Ten new restaurants have opened within the past five years, including Rock Salt Grille, Mediterraneo, Lone Star BBQ, and JeannieBird Baking Company. Much of Main Street maintains its historical features. 92 Desired Outcomes and Progress Measures Strategies and Action Items Implementation Partners Outcome 1: Provide quality active parks that are Strategy A: The City will continue to work with the County to develop Carroll County Department of accessible to all residents of the City of multi-model trails in municipally-owned parks that effectively move Recreation and Parks Westminster. people of all ages and abilities. Progress Measures: Increased accessible recreational facilities 93 Local Planning and Land Use (Strengths and weaknesses in the local planning and land use subject area include but are not limited to zoning, land use, policies, taxes and fees, historical patterns of development, lot sizes and shapes, etc.) Strengths Weaknesses According to the inventory form completed for nomination to the Limited historic district and minimal protections for historic National Register of Historic Places, at least 89% of the structures located preservation. within the Westminster National Register District were considered to be Properties are designated for inclusion in the Local Historic District historically contributing in 1980. A second National Register District on a voluntary basis. identified within the Westminster corporate limits is located on the There are only two properties located within the Local Historic McDaniel College campus. District. The City of Westminster has an active Historic District Commission that approves all historic tax credit projects, alterations, and renovations to properties located within the local historic zoning district. The City processes annexation requests when and where appropriate. The first city-wide comprehensive tree plan is currently being drafted by the Westminster Tree Commission. Architectural design guidelines, known as ‘Standards for Renovation Westminster,” were initially adopted in 1978. During the November 2017 meeting of the Historic District Commission, members expressed interest in reviewing these standards. The City recently adopted development design preferences which contain information on commercial and residential development, development within the historic district, and signage. 94 Desired Outcomes and Progress Measures Strategies and Action Items Implementation Partners Strategy A: Continue to coordinate workshops for home and building The Westminster Historic Outcome 1: Preserve and protect Westminster’s owners who want to preserve the historic properties and may have District Commission historic character while protecting property questions on how to do this properly. rights. Elected officials Strategy B: Continue to encourage historically sensitive rehabilitation Progress Measures: through the administration of rehabilitation tax credits. Updated Standards for Renovation Westminster Strategy C: Update the 1978 architectural design guidelines, Standards and see an increase in historically sensitive for Renovation Westminster. The Westminster Historic District construction and renovation downtown. Commission has initiated this review. Strategy D: Encourage maintenance and rehabilitation of historic structures through education and outreach. - Focus on partnerships with other organizations to anchor preservation efforts. - Continue to conduct educational classes and workshops about the goals of a historic preservation district. This could possibly be funded through other sources, including the Maryland Historical Trust Non-Capital Historic Preservation Grant Program. Explain to the business owners and/or housing owners and landlords the benefits of being part of a historic district. They may include: 1. How historic designation can increase property value. 2. Clarify that the historic district zoning overlay provides guidelines and principles for exterior architectural design and signage. It does not control design or usage of the property’s interior. 3. How property owners can apply for money (i.e. tax credits, etc.) when located in the Westminster National Register Historic District. 4. Develop a list of other funding sources that property owners could apply for. 5. Discuss with the City’s elected leadership enactment of a stronger historic preservation law. 95 Strategy A: Direct growth toward or within the City of Westminster Westminster Planning and Outcome 2: Maintain the long-term viability of Growth Area Boundary and other local municipalities. Zoning Commission farming in the County, including the businesses that support that sector of the economy. Strategy B: Partner with Carroll County to provide historic tax incentives Maryland Department of to encourage historic preservation. Planning. Progress Measures: Increased infill development and increase farm land preservation. Carroll County Commissioners 96 RESOLUTION NO. R17-12 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF WESTMINSTER APPROVING AN APPLICATION TO DESIGNATE THE CITY OF WESTMINSTER AS A SUSTAINABLE COMMUNITY, PURSUANT TO THE ATTACHED SUSTAINABLE COMMUNITY MAP AND SUSTAINABLE COMMUNITY PLAN AS FURTHER DESCRIBED IN THE SUSTAINABLE COMMUNITY APPLICATION FOR APPROVAL EITHER DIRECTLY BY THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT OF THE STATE OF MARYLAND OR THROUGH THE SMART GROWTH SUBCABINET OF THE STATE OF MARYLAND. WHEREAS, The Mayor and Common Council of Westminster (hereinafter, “the City”) recognizes that there is a significant need for reinvestment and revitalization of the communities in the City; and, WHEREAS, the City proposes to (i) designate the area of Westminster, Maryland in Carroll County, as outlined on the attached map (the “Area”), as a Sustainable Community, and to (ii) adopt the Sustainable Community Map and Sustainable Community Plan (“the Plan”), as further described in the Sustainable Community Application (“the Application”), attached hereto as Exhibit A, for the purposes of contributing to the reinvestment and revitalization in the Area; and WHEREAS, the Area is located within a priority funding area under Md. Code Ann., State Finance and Procurement Art., Section 5-7B-02; and WHEREAS, the applicable law and the Community Legacy Program regulations require a local government to submit an application to the Department in order to become a designated Sustainable Community, and to adopt a satisfactory Sustainable Community Plan in order to be eligible to receive financial assistance under the Community Legacy Program; NOW, THEREFORE BE IT RESOLVED THAT, The Mayor and Common Council hereby (i) endorses the designation of the Area as a Sustainable Community; and (ii) adopts the Sustainable Community Plan described in the Application. BE IT FURTHER RESOLVED THAT, the Mayor is hereby requested to endorse this Resolution, indicating his approval by signature hereof; and, BE IT FURTHER RESOLVED THAT, copies of this Resolution shall be sent to the Secretary of the Department of Housing and Community Development of the State of Maryland for consideration by the Smart Growth Sub-Cabinet; and, BE IT FURTHER RESOLVED that this Resolution shall become effective upon the date of its adoption and approval. 97 PASSED this day of , 2017. Shannon Visocsky, City Clerk APPROVED this day of , 2017. Joe Dominick, Mayor Approved as to form and sufficiency this day of , 2017. Elissa Levan, City Attorney 98 To: Mayor and Common Council From: Barbara B. Matthews, City Administrator Date: November 22, 2017 Re: Ordinance Authorizing the Acquisition of the Real Property Located at 45 West Main Street, Known as the BB&T Building, for a Public Purpose Background The City has reached an agreement with BB&T Bank to purchase the bank property located at 45 West Main Street, at a cost of $1.6 million. The City plans to relocate its administrative offices, which are currently housed in leased space at 56 West Main Street. It is preferable for the City to own rather than lease its office space for both financial and operational reasons. Closing on the property is tentatively scheduled for March 2018. The City will be undertaking renovations to the property shortly after the purchase has been finalized. The renovations will include improvements necessary to bring the building up to current code requirements, including the Americans with Disabilities Act. Proposed Ordinance No. 884 authorizes the City’s acquisition of the real property located at 45 West Main Street. It would also provide for the execution of an ATM lease to allow BB&T to maintain this facility on the property following the change in ownership. Ordinance No. 884 was previously introduced during the Mayor and Common Council meeting on November 13, 2017 Recommendation Staff recommends that the Common Council adopt Ordinance No. 884. 99 ORDINANCE NO. 884 AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF WESTMINSTER AUTHORIZING THE ACQUISITION OF THE REAL PROPERTY LOCATED AT 45 WEST MAIN STREET, AND HERETOFOR KNOWN AS “THE BB&T BUILDING”, FOR A PUBLIC PURPOSE, AND COMPRISING SEVERAL PARCELS INCLUDING THOSE IDENTIFIED AS MAP 104, GRID 9, PARCELS 1742, 1744, 1745 AND 1746, FOR AN AMOUNT NOT TO EXCEED ONE MILLION SIX HUNDRED THOUSAND DOLLARS ($1,600,000.00), TOGETHER WITH ANY APPLICABLE TAXES, FEES AND CHARGES CUSTOMARILY ASSOCIATED WITH REAL ESTATE TRANSACTIONS AND THE LEASE TO BB&T OF A CERTAIN PORTION OF THE PREMISES FOR THE OPERATION OF AN AUTOMATED TELLER MACHINE. WHEREAS, pursuant to Md. Code Ann., Local Gov’t. Article, § 5-202, the Mayor and Common Council of Westminster (“the City”) has the authority to pass such ordinances as it deems necessary to assure the good government of the City; protect and preserve the City’s rights, property, and privileges; and preserve peace and good order; and WHEREAS, Md. Code Ann., Local Gov’t Art., § 5-204(c) authorizes the City to acquire by conveyance or purchase real property needed for any public purpose; and WHEREAS, pursuant to § 12 of the City Charter, the City Council is authorized to purchase and hold real, personal and mixed property for the use and benefit of the municipal corporation, and may convey and dispose of the same or any part thereof, and may receive property by gift, devise or deed, in trust for any municipal object; and WHEREAS, BB&T has operated a branch of its bank in a building upon certain real property in the City commonly known as 45 West Main Street, Westminster, Maryland (“the Property”) but now wishes to terminate its remaining operations in the building and to sell the property; and WHEREAS, the Mayor and Common Council wish the downtown Westminster Main Street corridor to be a vibrant, successful mixed-used district, attractive to both businesses and 100 residents and to that end wish to minimize the presence of significant vacant or underused structures in the corridor; and WHEREAS, the City currently leases its administrative office space and the Mayor and Common Council deem the acquisition of office space in fee to be preferable for financial and operational reasons to leasing the current and/or additional office space; and WHEREAS, the Mayor and Common Council deems it to be in the best interests of the City to acquire the real property commonly known as 45 West Main Street, heretofore known as the BB&T Building, for primary use as offices for the conduct of City business and operations, and the City has negotiated the acquisition of the Property from BB&T; and WHEREAS, the Mayor and Common Council acknowledge and understand that the parcels comprising the Property are subject to certain ground rents, the payment of which will become the responsibility of the City upon acquisition of the Property; and WHEREAS, the Mayor and Common Council intend to lease back to BB&T a portion of the premises for the operation of an automated teller machine. Section 1. BE IT ORDAINED by the Mayor and Common Council of Westminster that the Mayor is authorized to execute a Purchase Contract for an amount not to exceed One Million Six Hundred Thousand Dollars ($1,600,000.00), together with any applicable taxes, fees and charges customarily associated with real estate transactions, to acquire the real property known as 45 West Main Street, and consisting of multiple lots, individually taxed and deeded parcels of land situated generally at the southeastern quadrant of the intersection of W. Main Street and Bond Street and identified as Map 104, Grid 9, Parcels 1742, 1744, 1745 and 1746, and to pay thereafter any applicable ground rents to the lawfully entitled holder of the ground 2 101 lease or leases for the parcels in question for as long as the ground rents lawfully continue in existence and the City remains the owner of the parcels. Section 2 BE IT FURTHER ORDAINED by the Mayor and Common Council of Westminster that this Ordinance shall take effect (10) ten days after its passage and approval. INTRODUCED this _____ day of November, 2017. Shannon Visocsky, City Clerk PASSED this _____ day of November, 2017. Shannon Visocsky, City Clerk APPROVED this _____ day of ______, 2017. Joe Dominick, Mayor APPROVED AS TO FORM AND SUFFICIENCY this ____ day of ______, 2017: ______Elissa D. Levan, City Attorney 3 102