AGENDA CITY OF WESTMINSTER Mayor and Common Council Meeting Monday, November 27, 2017 at 7 pm Council Chambers of City Hall, 1838 Emerald Hill Lane, Westminster, MD 1. CALL TO ORDER A) Mayoral Proclamation – Municipal Government Works Month 2. APPROVAL OF MINUTES A) Approval – Mayor and Common Council Meeting of November 13, 2017 B) Approval – Executive Session of November 13, 2017 3. CONSENT CALENDAR A) October Departmental Operating Reports B) Proposed Acceptance of Deed of Roadways for Bolton Hill Section III C) Proposed Acceptance of Deed for a Stormwater Management (SWM) Facility at Furnace Hills D) Approval – Agreement between Howard County and the City of Westminster for Participation in the Howard County Police Department Training Academy 4. REPORT FROM THE MAYOR 5. REPORTS FROM STANDING COMMITTEES 6. COUNCIL COMMENTS AND DISCUSSION 7. ORDINANCES & RESOLUTIONS A) Approval of Resolution 17-12 – A Resolution of the Mayor and Common Council of Westminster Approving an Application to Designate the City of Westminster as a Sustainable Community, pursuant to the attached sustainable community map and sustainable community plan as further described in the sustainable community application for approval either directly by the Department of Housing and Community Development of the State of Maryland or through the Smart Growth Subcabinet of the State of Maryland B) Approval of Ordinance No. 884 – An Ordinance of the Mayor and Common Council of Westminster Authorizing the acquisition of the real property located at 45 West Main Street, and known as “The BB&T Bank Building”, for a Public Purpose, comprising several parcels including those identified as Map 104, Grid 9, Parcels 1742, 1744, 1745, and 1746 for an amount not to exceed One Million Six Hundred Thousand Dollars ($1,600,000.00), together with any applicable taxes, fees and charges customarily associated with Real Estate Transactions and the lease to BB&T of a certain portion of the premises for the operation of an Automated Teller Machine. 1 8. UNFINISHED BUSINESS 9. NEW BUSINESS A) Motion to Hold Executive Session Immediately Following Regular Meeting 10. DEPARTMENTAL REPORTS 11. CITIZEN COMMENTS 12. ADJOURNMENT 13. EXECUTIVE SESSION 2 3 MINUTES CITY OF WESTMINSTER Mayor and Common Council Meeting November 13, 2017 CALL TO ORDER Councilmembers Present: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, Councilmember Yingling, and Mayor Dominick. Staff Present: Director of Public Works Glass, Director of Recreation and Parks Gruber, City Clerk Visocsky, City Administrator Matthews, Director of Finance and Administrative Services Palmer, Director of Community Planning and Development Mackey, Director of Housing Services Valenzisi, and City Attorney Levan. Staff Absent: Police Chief Spaulding. APPROVAL OF MINUTES OF THE MEETING President Wack requested a motion to approve the minutes of the Mayor and Common Council Meeting of October 23, 2017 and the joint meeting with the Carroll County Commissioners on October 23, 2017. Councilmember Chiavacci moved, seconded by Councilmember Pecoraro, to approve the minutes. VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling. NAYS: None. MOTION Passed Unanimously 5-0. PRESENTATIONS Fallfest Committee members Marshall Green and Lori Graham presented the Fallfest charity checks to Westminster Lions Club, Girl Scouts of America, Tender Care Pregnancy Consultation Services, and Human Services Program of Carroll County in the amount of $5,200 each. Mr. Green thanked the following sponsors of Fallfest: • Ting Internet • Progressive Radiology • Community Bank • Quantum Internet and Telephone Services Mr. Green thanked City staff who worked during the event, complimenting them on a job well done. He added that September 2018 will be the City’s 40th annual Fallfest. CONSENT CALENDAR President Wack requested a motion to approve the Consent Calendar, which consisted of the “Agreement between Carroll County and the City of Westminster for Repair and Maintenance of Police Vehicles and Purchase of Fuel.” Councilmember Becker moved, seconded by Councilmember Chiavacci, to approve the Consent Calendar. VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling. 4 NAYS: None. MOTION Passed Unanimously 5-0. REPORT FROM THE MAYOR Mayor Dominick reported that he attended Carroll Technology Council’s Technically Speaking event and will participate in MAGIC’s Smart Home ribbon cutting on November 15. Mayor Dominick shared his excitement for these events, adding that technology is taking a step forward in the City of Westminster. REPORTS FROM STANDING COMMITTEES Councilmember Yingling, on behalf of the Public Works Committee, reiterated the Committee’s commitment to identifying a long-term water solution. He shared that Mr. Glass recently attended a water reuse seminar. Councilmember Chiavacci noted that Carroll County State’s Attorney Brian DeLeonardo recognized Detective Jeff Schuster for a job well done in solving a bank robbery case. President Wack shared that MAGIC’s Capture the Flag event attracted over 100 students from central Maryland and North Carolina. He noted that MAGIC is expanding its efforts and is building a local technology workforce. President Wack shared that the ribbon cutting ceremony for the MAGIC Smart Home would take place on November 15, 2017. Councilmember Becker shared that she attended MAGIC’s Hackathon Workshop. She commented that the event was fantastic and larger than last year. BIDS Mr. Glass informed Mayor and Common Council that the FY 2018 budget includes funding for the purchase of a replacement heavy-duty utility truck for the Utility Maintenance Department. The City’s procurement code allows the City to piggyback on an existing contract between Montgomery County and Apple Ford Fleet/Government Sales. Mr. Glass recommended approval of the purchase of the heavy-duty F450 utility truck from Apple Ford Fleet/Government Sales of Columbia, Maryland in the amount of $70,095.59. Councilmember Pecoraro moved, seconded by Councilmember Chiavacci, to approve the purchase of the 2018 F450 in the amount of $70,095.59. VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling. NAYS: None. MOTION Passed Unanimously 5-0. ORDINANCES & RESOLUTIONS President Wack requested a motion to introduce Ordinance No. 884, An Ordinance of the Mayor and Common Council of Westminster Authorizing the acquisition of the real property located at 45 West Main Street, and known as “The BB&T Bank Building”, for a Public Purpose, comprising several parcels including those identified as Map 104, Grid 9, Parcels 1742, 1744, 1745, and 1746 for an amount not to exceed One Million Six Hundred Thousand Dollars ($1,600,000.00), together with any applicable taxes, fees and charges customarily associated with Real Estate Transactions and the lease to BB&T of a certain portion of the premises for the operation of an Automated Teller Machine. 5 Councilmember Pecoraro commented that the purchase of the BB&T Bank property is an exciting moment for the City. Owning rather than leasing office space will result in significant savings for the City. Councilmember Pecoraro also commented that the bank property allows the City offices continued presence in downtown, creating economic activity. He encouraged the City to take advantage of other opportunities by revitalizing the Town Center Corporation. Councilmember Chiavacci echoed Councilmember Pecoraro’ s comments, adding that the purchase of the bank building is a benefit to the City as a whole and will put the building to good use. Councilmember Chiavacci commented that the City will reap financial benefits from the purchase of the bank building for years to come. President Wack commented that he had received positive feedback about the City’s purchase of the bank building as the highest and best use of the property. He added that the bank property was at high risk of sitting vacant for many years if the City had not purchased it, and that the City’s investment will economically benefit the City. Councilmember Pecoraro commented on the risks that the City has taken over the years, such as revitalizing the Carroll Arts Center and converting the Farmers Supply property to a public parking garage and private condominium development. He stated that the Carroll Arts Center has created economic and cultural activity for downtown. Mayor Dominick added that the City will also save taxpayer money by the City not paying monthly rent. Councilmember Chiavacci moved, seconded by Councilmember Pecoraro, to introduce Ordinance No. 884. VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro, and Councilmember Yingling. NAYS: None. MOTION Passed Unanimously 5-0. NEW BUSINESS President Wack requested a motion to hold an executive session following the regular meeting to consider the acquisition of real property for a public purpose and matters directly related thereto; to consult with counsel to obtain legal advice on a legal matter; and to consult with staff, consultants, or other individuals about pending or potential litigation. Councilmember Pecoraro moved, seconded by Councilmember Becker, to hold an Executive Session immediately folding the regular meeting. VOTE AYES: President Wack, Councilmember Becker, Councilmember Chiavacci, Councilmember Pecoraro,