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~ Meridian a ~ 0~~~1' ~ AGENDA ~ CHARTER TOWNSHIP OF MERIDIAN MERIDIAN A TOWNSHIP BOARD - REGULAR MEETING ~o~~s~~l; April 4, 2017 6:00 PM ~ 1. CALL MEETING TO ORDER* 2. PLEDGE OF ALLEGIANCE/INTRODUCTIONS 3. ROLL CALL 4. PRESENTATION 5. CITIZENS ADDRESS AGENDA ITEMS AND NON-AGENDA ITEMS* 6. TOWNSHIP MANAGER REPORT A. Quarterly Report 7. BOARD MEMBER REPORTS AND ANNOUNCEMENTS 8. APPROVAL OF AGENDA 9. CONSENT AGENDA (SALMON) A. Communications B. Minutes - March 21, 2017 Regular Meeting C. Bills D. Amendment to the DDA Loan Installment Payment Schedule E. Police and Fire August Millage 2017-2026 F. Celebrate Meridian Liquor License 10. QUESTIONS FOR THE ATTORNEY 11. HEARINGS (CANARY) A. Meridian Township Brownfield Authority B. Bennett Village Phase #2 Streetlighting SAD #424 12. ACTION ITEMS (PINK) A. Rezoning #16070 (Singh) 1954 Saginaw Highway RR (Rural Residential) to RDD (Multiple Family-5 units per acre) -Final Adoption B. Rezoning# 17010 (Portnoy & Tu) north of 2476 Jolly Road from RA (Single Family-Medium Density) to PO (Professional and Office)-Introduction C. Harkness Law Firm Contract D. Sierra Ridge No. 3 Final Plat 13. BOARD DISCUSSION ITEMS (ORCHID) A. Meridian Township Brownfield Authority B. Bennett Village Phase #2 Streetlighting SAD #424 C. Recycling Center Operation Agreement 14. COMMENTS FROM THE PUBLIC* 15. OTHER MATTERS AND BOARD MEMBER COMMENTS 16. ADJOURNMENT 17. POSTSCRIPT- KATHY ANN SUNDLAND All comments limited to 3 minutes, unless prior approval for additional time for good cause is obtained from the Supervisor. Appointment of Supervisor Pro Tern and/ or Temporary Clerk if necessary. Individuals with disabilities requiring auxiliary aids or services should contact the Meridian Township Board by contacting: Township Manager Frank L. Walsh, 5151 Marsh Road, Okemos, MI 48864 or 517.853.4258-Ten day notice is required. Meeting Location: 5151 Marsh Road, Okemos, Ml 48864 Township Hall A PRIME COMMUNITY Meridian Township exists to create a sustainable community through the ~ meridian.mi.us most effective use ofavailable resources that achieve the highest quality oflife. TOWNSHIP BOARD REGULAR MEETING COMMUNICATIONS, APRIL 4, 2017 (1) Board Information (BI) BI-1 Stuart D. Sleight, 6250 Skyline Drive, East Lansing; RE: Rezoning #16060 (Summer Park Realty) BI-2 Patty McPhee, 5275 Thames Drive, Haslett; RE: BRT and other concerns BI-3 Neil Bowlby, 6020 Beechwood Drive, Haslett; RE: Board action regarding the recommendation of the Local Officials Compensation Commission BI-4 Ody Norkin, 3803 Sandelwood Drive, Okemos; RE: Shameful gang style attack by the Brixie led Board on Clerk Dreyfus BI-5 Donna Rose, 6207 Cobblers Drive, East Lansing; RE: Board action regarding the recommendation of the Local Officials Compensation Commission, CATA BRT and Redi-Ride ~ MERIDIAN 6.A ~o~~s~~I7 ~ To: Board Members ·::t: . J, WcJ26 ____ From: Frank L. Walsh, Township Manager Date: March 31, 2017 Re: Quarterly Report I'm pleased to provide to you the first quarterly report for 2017. Thank you to the Management Team for their effort in preparing the report. We are proud of our collective accomplishments and look forward to the remaining nine months of 2017. Please let me know if you have any questions. Attachment: 1. 2017 1st Quarter Report 1 ACCOUNTING AND BUDGETING • Director Mattison continues to work on year-end entries and year-end schedules. Andrews Hooper and Pavlik, PLC (AHP) will be on site the weeks of April 3rct through April 14th. We anticipate we will be presenting the Audit to the Board in May. • The Department is keeping up to date on collecting credit card slips. We have made changes to several departments and it seems to be working much better for getting the information to Accounting. • We have received the Actuarial valuation from Gabriel Roeder Smith & Company on the Township Pension Plan. With the changes made to the investment at the last Pension Board meeting, it looks as if we are on the right track with the Township Pension. The Plan is 73.68% funded with an unfunded liability of $1,447,937. The employee required contribution is $206,057, but we have budget $400,000 as a payment to the plan. ASSESSING 2016 Settlement Tax Roll In 2013, the Township received approval from the State of Michigan to use a computerized tax roll, as opposed to maintaining a hard copy of the tax roll with payments manually recorded on it. A requirement of using a computerized tax roll is that the Assessor must certify the settlement tax roll annually; the Assessor has reviewed and certified the 2016 settlement tax roll for the Township. 2017 Assessment Roll Preparation Work was completed this quarter on preparation of the Township's 2017 assessment roll. Efforts were made to add new construction occurring in the Township between December 31, 2015 and December 31, 2016 to the assessment roll for 2017. These efforts included site inspections and valuation work in the office. Additionally, land value and economic condition factor studies were completed and the results applied to parcels in the Township. Economic condition factors (ECFs) are used to adjust the values of buildings ( determined by assessors using a cost manual) to market values for different areas or neighborhoods. This is done with sales information from those areas. Land values were studied for all areas of the Township; ECFs were established for all areas of the Township as well. Other assessment roll preparation work included performing splits and combinations of parcels and processing Personal Property Statements and claims for the "small taxpayer" personal property tax exemption for 2017. 2017 Assessor's Review The Township's annual Assessor's Review was conducted on March 1, 2, and 3, 2017. Approximately 75 parcels were involved in the review this year. Roughly 70 parcels were involved in the 2016 Assessor's Review and about 100 parcels were involved in the 2015 Assessor's Review. The Assessor's Review provides property owners with an opportunity to talk with Assessing Department staff on an informal basis. The Assessor's Review allows property owners to gain a better understanding of the assessing process in general and how that process was applied to their properties in particular. The Assessor's Review can also be helpful for bringing any errors in the data used to value property or specific issues affecting individual properties to the attention of the Assessing Department. Corrections can then be made without the need for a formal appeal to the Board of Review or the Michigan Tax Tribunal. The Assessor's Review enhances the transparency of the assessing process; it also results in more accurate property valuations and an efficient resolution of difficult valuation issues. 2017 Board of Review The Board of Review concluded its March appeals sessions on March 16. Appeals were again comparatively light for 2017. Only 106 parcels were involved in an appeal heard by the Board of Review in 2017. This was quite similar to the 103 appeals for 2016 which was also considered a very light year in terms of appeal activity. There are 13,121 parcels of residential property in the Township. Appeals disputing assessed values were filed with the 2017 Board of Review for only 50 residential parcels (0.38 percent of all residential parcels). Roughly half (26 out of 50) were successful in seeking a value reduction. As of the close of the Board of Review, the Township's total assessed value stands at $1,892,356,824, up 3.9 percent from 2016. The Township's tax base stands at $1,688,081,153, up 2.9 2 percent from 2016. Board of Review decision notices were timely mailed to property owners and their agents. A chart summarizing Board of Review activity for 2017 is provided below: 2017 Board of Review Action Report No.of No. TotaJ Assessed Value Total Taxable Value Code Classification Appeals Granted Change Change Real Property 100 AQriculturai 0 0 so $0 200 Commercial 7 3 S-38,800 $527,649 300 Industrial 0 0 so $0 400 Residential 73 49 S-3, 145,276 $-2,727,066 500 Timber-Cutover 0 0 so $0 600 Develoomental 0 0 so $0 Personal Property 150 Aoricultural 0 0 so $0 250 Commercial 26 24 $58,900 $58,900 350 Industrial 0 0 :SU $0 450 Residential 0 0 so $0 550 Utility 0 0 so $0 Total 106 76 S-3, 125,176 $-2, 140,517 No. of PovertyNet. No. d PaoN:ertyNet Exemptions Exemptions A.pptied For Granted 23 23 2017 Required Reports Post-Board of Review reports were timely completed and submitted to Ingham County and the State of Michigan as required by law and as requested by the Ingham County Equalization Department. These reports are necessary for the process of equalization and to determine millage rollbacks for the Township and other taxing entities for 2017. COMMUNICA TIONS/HOMTV Communications Commission In February 2017, based on recommendations from the Communications Commission, the Township Board appointed Leslie Charles and Eric Langdon as alternates for the Communications Commission. Commissioner Tunga Kiyak is working with staff on DAS. HO MTV Programming In January, HOMTV began providing closed captioning of all Township Board, Park Commission, ZBA, Planning Commission and Environmental Commission meetings available on demand. There is a 24 hour turnaround time for closed captioned meetings to be available. This was a 2016 Communications Commission goal and Township Board goal. The Board approved the 2017 budget year for these services. We began those services in January. Most PEG channels do not provide this service. It is not required by the FCC for PEG channels to provide closed captioning, but the Township feels strongly in having this be provided to its residents and we are happy to have this as an additional HO MTV programming service.
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