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Regular Meeting Harlandale ISD Regular Meeting Monday, April 17, 2017 6:15 PM Agenda of Regular Meeting The Board of Trustees Harlandale Independent School District A Regular Meeting of the Board of Trustees of Harlandale Independent School District will be held Monday, April 17, 2017, beginning at 6:15 PM, Gilbert Elementary School, 931 E. Southcross, San Antonio, TX 78214. The Board may go into Closed Session on any agenda item, if permitted under Chapter 551 of the Texas Government Code. In such event, the Board President will announce the applicable Government Code Section prior to the Board going into Closed Session. 1. Meeting called to order A. Roll call and recording of Board Members present B. Declaration of quorum present. C. Recording of Superintendent and staff members present. 2. Announcements and Recognitions 3. Citizens To Be Heard - 30 Minute Limit/Five Minute Maximum Per Speaker. Citizens are offered an opportunity to address the Board without prior approval. The Board, however, will not comment or engage in discussion. Presentations shall be informative only - no Board action will be taken. The topics addressed shall be limited to those specifically included on the Board's agenda and/or school district related. Presentations shall not include statements which may be considered defamatory, inflammatory, and/or threatening, against a person or the District; and speakers shall not mention students names unless naming your own child, nor address a complaint against a District employee or officer. Such complaints will be handled through the guidelines set out in District Policy. At all other times, members of the public shall not enter into any discussion or debate on matters being considered by the Board. 4. Information and Discussion A. Curriculum Committee Minutes – David Abundis, Chairperson 5 B. Board Insurance Committee Report – Mr. Juan Mancha, Chair 7 C. Building Committee Report, Ricardo Moreno, Chair 8 D. Report gift(s) accepted on behalf of the Board per policy CDC (Local). 9 E. Finance Committee Report – Carlos Quezada, Chair 11 5. Consent A. Approve the March 20, 2017 board meeting minutes. 65 B. The Board will be asked to approve the new/renewal of the 67 MOU’s/Contracts/Agreements for the 2017-2018 school years for the following agencies/vendors: CTE Methodist Healthcare Ministries of South Texas, Inc. (Camp Wesley 2017) 1 April 17, 2017 Curriculum UTSA TexPREP 2017 PE/Wellness Adventure to Fitness C. The Board will be asked to approve the District Textbook/Instructional Materials 84 Adoption Committee’s recommended instructional materials titles/series for state instructional materials adoption Proclamation 2017 which includes the following courses taught at district campuses: Career and Technology (CTE) - Middle School and High School Languages Other Than English (LOTE) - High School D. The Board will be asked to approve the Edivate On-Demand Professional Development 92 from Education Service Center, Region 20. E. Consider and take appropriate action regarding the budget amendments to the General 94 Fund and General Fund’s sub-fund for the 2016-17 fiscal year. F. To consider and take appropriate action to adopt a written instrument stating that the 98 Board has reviewed the investment policy and investment strategies in accordance with Board Policy CDA. G. To consider and take appropriate action to approve a list of qualified brokers to be 117 authorized to engage in investment transactions with the District in accordance with Board Policy CDA. H. To consider and take appropriate action on the request to award RFP 170237 for the 119 banking and depository services. I. Consider and take appropriate action on the request to award RFP 170342 to multiple 151 vendors for the purchase of athletic sports supplies. 6. Individual Items A. Approve the nomination by the Board members for the election of two DPERC 162 Community Representatives. B. Consider and take possible action to approve the ranking of RFP 170340 for the 163 construction of the Leal Parking Lot Improvement Project and authorize the Superintendent to negotiate and execute the contract. C. Consider and take possible action to approve the contract with Drash Consultants for 165 materials testing on the Carroll Bell and Vestal Elementary Projects. 7. Convene in Closed Session as authorized by the Texas Government Code, Chapter 551, Sections 551.071 through 551.084. A. The Board will discuss the recommended Regular Personnel Report (TGC 551.074). B. The Board will discuss the Superintendent’s recommendation for the appointment of a Head Football Coach at Harlandale High School and subject to future reassignment by the Superintendent (TGC 551.074). C. Consultation with Attorney regarding Harlandale Independent School District v. Office 2 April 17, 2017 of the Attorney General of the State of Texas; Cause No. D-1-GN-14-004924; In the 201st Judicial District Court, Travis County, Texas (TGC 551.071). 8. Convene in Open Session and take appropriate action on items discussed in Closed Session. 9. Adjourn The notice for this meeting was posted in compliance with the Texas Open Meetings Act on April 13, 2017. _________________________ Mr. Rey Madrigal Superintendent 3 April 17, 2017 Curriculum Committee Minutes April 10, 2017 Curriculum Committee called to order at 5:20 p.m. Mr. Abundis, Ms. Casarez and Mr. Moreno were present. Harlandale ISD Staff was introduced. The meeting began with State assessments update on process for March STAAR administration. At the elementary level, 2 students did not receive the accommodations required in 4th reading and 5th grade math. Another irregularity involved a dual language student taking STAAR in Spanish rather than English as decided in LPAC. On another campus an oral administration for 5th grade math was not provided. In each case, TEA was notified and parent granted permission for the test to be scored. Finally, at an elementary campus, an unused and test booklet that was not issued is not accounted for. This has been reported to both ETS and TEA. Clarification was asked by the school board member as to the severity of a missing booklet. Ms. Dauphine, Assessment Coordinator, shared she has submitted all required documentation to TEA. Moving forward, procedures will be reviewed and strictly followed involving counting books. The campus principal, academic dean, and Ms. Dauphine also have developed further safeguards for preventative purposes. National Junior Honor Society Guidelines addressed. Concerns were raised when a parent shared information that National Junior Honor Society was not active at the middle schools. Curriculum and Instruction will follow up with the campuses in order to ensure expectations are communicated to students and parents. Four sponsors will meet to determine their constitution and/or bylaws and discuss ways to communicate more effectively. Additional information was requested and will be revisited. Gifted and Talented was discussed. Middle school students were pulled out 10 different times in a pull out model in 2015-2016. This year, 2016-2017 adjusted the model with a push in model, being serviced by classroom teachers with supplemental pull out sessions. In 2017-2108, the push in model will continue with designated pull out days, 2 per semester. Adventures to Fitness includes “brain breaks” or short videos that incorporate movement with content. Core aligned lesson will be provided to HISD at no cost through the sponsorship of Saritas in their partnership with Adventures to Fitness. Edivate is an on demand professional development resource. It has over 3000 videos available to staff members to be supported with additional resources in areas of interest or concern of teachers. In addition, the district can also upload videos to build an HISD library of training 5 providing access. Focus and priority funds, carry forward funds, and title 1 funds will also be used to purchase Edivate at $85,000 for a 15 month contract. Future business will include a status of Improvement Required Campuses and those campuses of concerns. District benchmark data and 5th and 8th grade reading and math will also be reviewed at the next curriculum committee. Ms. Casarez asked for clarification on the possibility child nutrition outsource and options for better quality food without affecting staffing. Mr. Madrigal indicated that would fall under the finance committee. Mr. Abundis adjourned the meeting at 6:02 p.m. Respectfully Submitted By: Melissa Casey, Secondary Curriculum Director 6 HARLANDALE INDEPENDENT SCHOOL DISTRICT Board Insurance Committee Minutes Tuesday, March 21, 2017 The Board Insurance Committee Meeting was called to order at 4:51 p.m. by Juan Mancha, Chairperson. In attendance were: Diana Tudyk, Executive Director of Human Resources, Elizabeth Guajardo, Benefits Coordinator and members of the Employee Advisory Committee. Individual Items for review and discussion After the call to order and introduction of staff, Mr. Mancha addressed the members of the Employee Advisory Committee who were in attendance and relayed the reason for the meeting was to review current programs and ensure that the Board Committee and the Employee Advisory Committee are kept abreast of the status of health insurance prior to renewal. Mrs. Tudyk and Ms. Guajardo shared information regarding the upcoming biometric screening events, the current Rally program offered through United Healthcare as well as the Real Appeal weight loss program that is available to employees at no cost. The success kit and its contents were reviewed for the benefit of all present. Many of the members were pleased to see the products and acknowledged they had seen posters and emails promoting the initiative. SWBC had prepared a review of plan participation and claim payments for 2016. Also included in the presentation were loss ratios by plan and various school district contribution in 2016. There was good news presented, the loss ratio had been running over 100% for the past several months had decreased to 57% for January 2017 as a result in part to plan changes for 2017.
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