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PROCUREMENT of the Battery-Operated Electric Bus (BEB)

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PROCUREMENT of the Battery-Operated Electric Bus (BEB) Invitation for Bids SAJHA YATAYAT BIDDING DOCUMENT for PROCUREMENT OF the Battery-operated Electric Bus (BEB) International Competitive Bidding (ICB) IFB No. SY/ICB/BEB/077-78/1 Issued on: Bid Document issued to: TENDER SUBMITTED BY: ................................................................. (ON BEHALF OF): .............................................................................. 1 Invitation for Bids Abbreviations AMC.................... Annual Maintenance Contract BDS...................... Bid Data Sheet BD ....................... Bidding Document BEB...................... Battery-operated Electric Bus DCS...................... Delivery and Completion Schedule DP ……………… Development Partner EQC ..................... Evaluation and Qualification Criteria GCC ..................... General Conditions of Contract GoN ..................... Government of Nepal ICC....................... International Chamber of Commerce IFB ....................... Invitation for Bids Incoterms.............. International Commercial Terms ITB ....................... Instructions to Bidders LGRS ................... List of Goods and Related Services PAN ……………. Permanent Account Number PPMO ..........……Public Procurement Monitoring Office SBD...................... Standard Bidding Document SBQ...................... Schedule of Bidder Qualifications SCC……………. Special Conditions of Contract SS ........................ Schedule of Supply SY …………........ Sajha Yatayat TS......................... Technical Specifications UNCITRAL ……. United Nations Commission on International Trade Law VAT …………… Value Added Tax 2 Invitation for Bids Table of Contents Invitation for Bids PART 1 – Bidding Procedures Section I. Instructions to Bidders ............................................................................. 1-1 Section II. Bid Data Sheet .......................................................................................... 2-1 Section III. Evaluation and Qualification Criteria ..................................................... 3-1 Section IV. Bidding Forms .......................................................................................... 4-1 PART 2 – Supply Requirements Section V. Schedule of Supply ................................................................................... 5-1 PART 3 – Conditions of Contract and Contract Forms Section VI. General Conditions of Contract ............................................................... 6-1 Section VII. Special Conditions of Contract ................................................................ 7-1 Section VIII. Contract Forms ........................................................................................ 8-1 3 Invitation for Bids Invitation for Bids (Date of Publication: 26th March 2021) 1. The Sajha Yataya invites electronic bids from eligible bidders for the procurement of Electric Buses as listed in table below, under International Competitive Bidding (ICB) procedures. Contract Minimum Bid Security S.No. Description Quantity Identification No Amount NRs. 2,10,00,000. (or 40 (Forty) 1 SY/BEB/077-78/1 Procurement of BEB equivalent in freely units convertible currency) 2. Eligible bidders may obtain further information at Sajha Yatayat Office, Pulchowk, Lalitpur, during office hours. Tel: 977-01-5524679; Email: [email protected] or may visit PPMO egp system http://www.bolpatra.gov.np/egp. 3. Electronic Bidding Document is available online and can be downloded on or before 1200 hours on 8 May 2021 from PPMO’s website http://www.bolpatra.gov.np/egp, the Bidders have to download the necessary part of bidding documents, prepare their bid and submit their electronic bids as specified in the Instructions to Bidders. The Bidder shall be required to deposit the non-refundable fee of NRs. 20,000 (twenty thousand rupees only) in the Sajha yatayat Office account as specified below and electronic scanned copy (pdf format) of the Bank deposit voucher shall also be submitted along with the electronic bid files. Information to deposit the cost of Bidding Document in Bank: Name of the Bank: Century Bank, Man Bhawan Branch Name of Office: Sajha Yatayat, Pulchowk, Lalitpur Deposit Account no. 0080002632CA 4. Bidder Shall submit the electronic bid through website http://www.bolpatra.gov.np/egp on or before 12:000 hours on 09 May 2021 as specified in the Instructions to Bidders. Bids received by the above- mentioned deadline shall be opened electronically in the presence of Bidders' representatives who choose to attend at the address above at 13:00 Hours on 9 May 2021. 5. Bids must be valid for a period of 120 days counting from the day of bid opening and must be accompanied by bid security, amounting to NRs. 2,10,00,000. (or equivalent in freely convertible currency), which shall be valid for minimum 30 days beyond the bid validity period [i.e 5 October 2021]. 6. If the last date of purchasing, submission and opening falls on a government holiday then the next working day shall be considered the last day. In such a case the bid validity and bid security validity shall be recognized with effect from the original bid submission deadline. 7. Bids should comply in all respects with the Instruction to Bidder included in the Bid Document. Non compliance with this instruction shall result in disqualification. 8. The purchaser reserves the right to accept or reject, wholly or partly any or all the bids without assigning reason, whatsoever 4 Section I. Instructions to Bidders Table of Contents A. General ........................................................................................................... 1-7 1. Scope of Bid ................................................................................................... 1-7 2. Source of Funds .............................................................................................. 1-7 3. Fraud and Corruption ...................................................................................... 1-7 4. Eligible Bidders ............................................................................................ 1-10 5. Eligible Goods and Related Services ............................................................. 1-12 B. Contents of Bidding Document ................................................................... 1-12 6. Site Visit 7 Sections of the Bidding Document ............................................................... 1-12 8 Clarification of Bidding Document/Pre-Bid Meeting .................................... 1-13 9 Amendment of Bidding Document ................................................................ 1-14 C. Preparation of Bids ...................................................................................... 1-14 10. Cost of Bidding ............................................................................................. 1-14 11. Language of Bid ........................................................................................... 1-14 12. Documents Comprising the Bid .................................................................... 1-14 13. Bid Submission Sheet and Price Schedules ................................................... 1-15 14. Alternative Bids ............................................................................................ 1-15 15. Bid Prices and Discounts .............................................................................. 1-15 16. Currencies of Bid .......................................................................................... 1-18 17. Documents Establishing the Eligibility of the Bidder .................................... 1-18 18. Documents Establishing the Conformity of the Goods and Related Services to the Bidding Document .................................................................................. 1-18 19. Documents Establishing the Qualifications of the Bidder .............................. 1-19 20. Period of Validity of Bids ............................................................................. 1-20 21. Bid Security .................................................................................................. 1-20 22. Format and Signing of Bid ............................................................................ 1-22 D. Submission and Opening of Bids ................................................................. 1-22 23. Sealing and Marking of Bids ......................................................................... 1-22 24. Deadline for Submission of Bids ................................................................... 1-23 25. Late Bids ...................................................................................................... 1-23 26. Withdrawal and Modification of Bids .......................................................... 1-23 27. Bid Opening ................................................................................................. 1-24 E. Evaluation and Comparison of Bids ........................................................... 1-25 28. Confidentiality ............................................................................................... 1-25 29. Clarification of Bids ...................................................................................... 1-25 5 30. Deviations, Reservations, and Omissions ...................................................... 1-25 31. Determination of Responsiveness .................................................................... 1-26 32. Nonmaterial Nonconformi-ties ....................................................................
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