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~Ll1 MAYOR TO: Pete Sprague, Assembly President (At Members Ofthe Kenai Peninsula Borough Assembly

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~Ll1 MAYOR TO: Pete Sprague, Assembly President (At Members Ofthe Kenai Peninsula Borough Assembly KENAI PENINSULA BOROUGH 144 N. BINKLEY. SOLDOTNA, ALASKA. Qa,::"n ~--- BUSINESS (907) 262-4441 ~ ", ,... -...,..""' ....,.-" .. ~~ '_E BAGLEY MEMORANDUM ~ll1 MAYOR TO: Pete Sprague, Assembly President (at Members ofthe Kenai Peninsula Borough Assembly FROM: Bonnie L. Golden, Grants Manager ~ DATE: February 17, 2004 SUBJECT: Reports from Borough Grant Recipients The Borough provides funding to various agencies for a variety of purposes, generally for economic development activities. Recipients ofthose funds are required to file reports to the Borough, generally on a semi-annual basis. (The Small Business Development Center, must file quarterly reports.) I have received the January 31,2004, progress reports and financial reports from all of the following grant recipients. • Arctic Winter Games Host Society • Central Area Rural Transit System, Inc. • Cook Inlet Regional Citizens Advisory Committee • Cook Inlet Salmon Brand, Inc. • Kenai Peninsula Economic Development District • Kenai Peninsula Tourism Marketing Council Copies of the reports are attached for your infonnation. Kenai Peninsula 2006 Arctic Winter Games Host Society .t ,~lJ\~llNg~.lff~~~~~~~il;~~!~~Illi1t~1IiiE I~_. KENAI PENIN BORO Mayor's Office KPB GRANT ACTI'1ITY REPORT January 2004 In October the Host Society Board ofDire(~tors began a hiring process to recruit a General Manager and I am please to announce the hiring ofMr. Loren Smith from North Pole, Alaska. They had a nine member hiring committee who review 54 applications and narrowed the list down to three individuals. They interviewed the three applicants and Mr. Smith was the recommendation from the hiring committee. On November 25,2006 the Host Society Board ofDirectors, approved the hiring committee's selection. A management contract was negotiated with Mr. Smith and approved at the th December 11 th Board ofDirector meeting. December 15 was Mr. Smith's first day ofwork. The Host Society is currently advertising for a Sport Director, and hopes to have him/her on board by February of2004. Some significant developments for the Arctic Winter Games 2006: • We now have a permanent headquarters for the 2006 AWG Host Society. The City of Kenai has contributed the upper office area at their PRISM facility for the Arctic "rinter Games Host Society to use as our headquarters. This is a $100,000 plus in-kind contribution and it is great to be in such a well laid out facility. Not only do we have lots of office space, we also have a large conference room and several smaller conference rooms. • We have received our 501(c) 3 tax-exempt status from the IRS. • Homer recently announced that they will break ground on their new hockey rink this spring and Kenai is ,evaluating what may need to be done to upgrade their hockey rink. Box 1659, Soldotna, AK 99669 - 907-335-3366 - 907-335-3367 - [email protected] !ci~*,.~~~ • A number of important promotional items such as hats, jackets, vests and pins are in the process of being ordered for the delegation going to the Arctic Winter Games 2004. • The Arctic Winter Games purchased Blackbaud fundraising and financial accounting software. This software comes highly recommended by any number of large non-profit organizations and will help to reduce the number of staff members required to manage our fundraising campaign and in-house accounting. This comprehensive software package otters a vast range of tracking and contact management options, reports, mass mailing fonnats and complete fundraising campaign management features. It also offers higWy detailed accounting features and reports that will help the Host Society to maintain the highest standards of financial accountability. When the 2006 Games are completed, this software will be donated to an appropriate local area non-profit organization. Thursday, Dec 11, the 2006 host society had their first annual meeting and accomplished some major tasks. They passed a resolution supporting a memorandum of agreement with the Peninsula Winter Games, approved Committee and Sub-committee Chairperson appointments, began the process to put together a contract for a local Marketing/Media consultant, approved the General Manager's contract and approved the 2004-operating budget. Since this was the Host Societies Annual meeting they also had an election of officers. Dale Bagley was reelec~ted as President, David Carey was reelected as Vice President, Becky Foster was reelected as Treasurer, and Jack Brown was reelected as Secretary. Box 1669, Soldotna, AK 99669 - Phone 907-336-3366 - Fax 907-336-3367 - [email protected] .Jj,c~~~J;~tt~~~~:fi!lI~~~M11.~~~~ The following chart is a breakdown showing how the Host Society has spent funds from the Kenai Peninsula Borough grant money for 2003. Classification Account Title Budgeted Expenditures Personnel Wages & Taxes $67,800.00 $16,965.03 Supplies & Services Office Supplies $6,850.00 $2,625.98 Travel $40,000.00 $5,896.66 Financial Software $42,000.00 $40,650.00 !Rent & Operating Leases $5,500.00 I Other $11,700.00 $6,877.00 Capital Outlay Office Furniture and Machines $17,300.00 $3,634.27 Contingency $8,850.00 $200,000.00 $76,648.94 In conclusion, Arctic Winter Games 2006 has an active Board ofDirectors and equally active committee members that are doing an outstanding job of raising the necessary revenue to put on the 2006 Arctic Winter Games. With Mr. Loren Smith now on board, and with all the excitement that will be generated by the delegation going to the 2004 Arctic Winter Games, we are expecting that there will be even more accomplishments to report during the next three months. cf?~~~ Terri Nettles Administrative Assistant, Arctic Winter Garnes 2006 Box 1669, Soldotna, AK 99669 - Phone____ 907-336-3366 - Fa.xift, 907-336.3367 - [email protected] Central Area Rural Transit System, Inc. P.O. Box 993, Soldotna, Alaska 99669 (907) 262-8900 Fax 262-6122 " 'We're Driving People Happy!" We are an Equal Opportunity Agency. Auxiliary Aide and Services are available to individuals with Disabilities. January 15,2004 Bonnie Golden, Grants Administrator Dale Bagley, Borough Mayor KfJVAl PENm BORD Assembly Members Mayor's Office Kenai Peninsula Borough 144 N. Binkley St. Soldotna, AK 99669 RE: Borough Grant to CARTS Dear Ms. Golden, Enclosed is the documentation and progress report for the above named grant. CARTS had another tremendous year! We delivered 35,446 rides in 2003, bringing our total rides delivered to 99,384! WOW! I have included some updated charts. Note on the line graph covering ridership for 2002-2003 how during the winter months in 2002, typically our busy time, the numbers steadily decreased. I attribute that to the mild winter weather we had last year. The same cannot be said for this year though, and we are often scheduling 200 or more rides a day during the week. In fact, one day we had over 250 rides scheduled! During the last quarter alone, we delivered 10,417 rides. Again, WOW! In September we upgraded our scheduling/dispatching software which has been a great help. It is now much easier to schedule/dispatch rides and to compile om data and statistics. CARTS recently signed a Memorandum of Agreement with the Independent Living Center to coordinate rides, and we are currently working on a contract with Central Peninsula Counseling Services. If you have any questions please give me a call. We appreciate the continued support from the Borough. Sincerely, 100000 - //// • Work • School 90000 • Personal/Shopping/Recreational o Support SeIVice 80000 o Medical/Physical T'herapy 70000 • Mental Health/Substance Abuse • Child/Adult Care Programs tiOOOO­ 50000­ 1.0000 :~()()OO - 20000­ 10000 ­ o 2000 (3 months) 2001 2002 2003 Total 983 Rides 21,614 rides 41,341 rides 35,446 rides 99,384 Total Rides Ridership 2002-2003 4000 --,---- I ---~ a500 aooo School Ends '2500 School Ends 2000 --1 1500 School School Starts Starts 1000 500 0, I I I I I I I I i I I f ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~###~~~#~¥¢~~###~~~#~¥¢ Central Area Rural Transit System, Inc. Income Statement For the Six Months Ending December 31,2003 Current Month Revenues Revenue BOR004 25,000.00 Total Revenues 25,000.00 Expenses PR, Hourly Ops Asst BORO 04 1,589.58 Rent Expense BOR004 600.00 Travel BORO 04 53.58 Equipment BOR004 6,675.00 Vehicle Expense BOR004 3,565.35 Provider Rides Expense BORO 04 11,767.88 Dues & Memberships BORO 04 20.00 Total Expenses 24,271.39 1/15/2004 at 10:12 AM Page: 1 Cook Inlet RCAC Report to the Kenai Peninsula Borough RCAC June 30, 2003 through January 31, 2004 Progress Report from Cook Inlet RCAC to KPB for their funding for "Coordination in Cook Inlet: Partnering for improved Physical Oceanographic Observational Data and Numerical Modeling and Developing a User-friendly Coordinated Coastal Habitat Database" ShoreZone Mappine The ShoreZone mapping project, that received significant funding from the KPB, gave Cook Inlet RCAC opportunities to leverage funds and bring on numerous partners for expanding the project outside of Cook Inlet and the Kenai Peninsula Borough. Since this project's inception, in 200 I, it has grown from the initial pilot project in central Cook Inlet to now include much of the northern Gulf of Alaska coast. After presentations by Cook Inlet RCAC and their contractors about the ShoreZone mapping project, the Exxon Valdez Oil Spill Trustee Council, the University of Alaska., and the National Park Service adopted the methods and have or are currently mapping the Kenai Fjords National Park, the Katmai National Park, Afognak and northern Kodiak Islands, and coastline just west of Prince William Sound. Also, at a recent meeting of over 30 local, state, and federal agency personnel, and interested parties from other not-for­ profit organizations, a unanimous agreement was reached that this program should be expanded to include the entire state of Alaska and be integrated with programs in B.C.
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