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Rolling Meadows Park District Park Board of Commissioners Regular Board Meeting Agenda July 23, 2019 7:30 P.M

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Rolling Meadows Park District Park Board of Commissioners Regular Board Meeting Agenda July 23, 2019 7:30 P.M Rolling Meadows Park District Park Board of Commissioners Regular Board Meeting Agenda July 23, 2019 7:30 P.M. It is the mission of the Rolling Meadows Park District to provide opportunities for individual growth and community connections through parks and recreation. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. CONSENT AGENDA A. Approval of Minutes from the Board Meeting of June 25, 2019 B. Financial Reports 1. Program Receipts Comparison Report 2. Fund Analysis Report 3. Check Register 4. Financial Cash Report 5. Investment Summary 6. Resolution to Approve Bills Charged to Payroll Fund 7. Resolution to Approve Bills Charged to Administrative Fund 8. Resolution to Reimburse the Administrative Fund C. Alcohol Requests V. FINANCE (Comm. Savino) A. Resolution to Approve the Bills Charged to the General Fund B. Property Tax Levy Rate Analysis C. Superintendent of Finance and HR Report VI. COMMITTEE / STAFF REPORTS A. Buildings & Grounds (Comm. Meehan) 1. Resolution Authorizing the Illinois Department of Natural Resources OSLAD Grant Application 2. Review, Discuss and Vote on Bid Tabulation for poured in place playground surface for Florey Park 3. Dog Park Discussion 4. Superintendent of Parks Report B. Recreation (Comm. Ennis) 1. 2018-2019 Program Participation Report (not in packet) 2. 2018-2019 Annual Foot Traffic Report 3. Superintendent of Recreation Report 4. Superintendent of Ice Arenas Report C. Policy (Comm. Ford) 1. Review, Discuss and Vote on an Administrative Policy Regarding Emergency Purchases 2. Review, Discuss and Vote on Administrative Policies regarding Comprehensive Revenue policies. VII. REPORT OF OFFICERS A. President B. Vice President C. Treasurer D. Secretary / Director E. Attorney VIII. MATTERS FROM COMMISSIONERS IX. RECOGNITION OF VISITORS X. NEW BUSINESS XI. EXECUTIVE SESSION A. Executive Session Minutes - 5ILCS 120/2(c)(21) B. Personnel - 5ILCS 120/2(c)(1) XII. EXECUTIVE SESSION ACTION XIII. SCHEDULE OF MEETINGS Board Meeting August 13, 2019 7:30 PM Board Meeting August 27, 2019 7:30 PM XIV. ADJOURNMENT Any person with a disability requiring a reasonable accommodation to participate in this meeting should notify the Park District Administrative Office (3000 Central Road) open Monday through Friday from 8:30am-4:30pm. Telephone, 847-818-3220 or email [email protected] . Notice should be given 48 hours in advance. Requests for a qualified interpreter generally requires 5 days advance notice. Minutes of the Annual Meeting of the Board of Park Commissioners of the Rolling Meadows Park District, Park Central Administration Building, 3000 Central Road, June 25, 2019. The meeting was called to order by President Cooley at 7:30 PM. After the pledge of allegiance, the roll was taken. COMMISSIONERS PRESENT STAFF PRESENT Bill Cooley, President Amy Charlesworth, Executive Director Liz Bolash, Vice President Tim Klier, Supt. of Finance Christine Savino, Treasurer Brian McKenna, Supt. of Parks Donna Bisesi, Commissioner Conor Cahill, Supt. of Recreation Emily Ford, Commissioner Connie Kubik, Recording Secretary Kimberley Meehan, Commissioner Dominic Calderisi, Safety/Project Manager COMMISSIONERS ABSENT Stephanie Ennis, Commissioner SPECIAL BOARD ACTION President Cooley administered the Oath of Office to 2019/2020 elected Commissioner Donna Bisesi. President Cooley declared the meeting open to the public for discussion on the 2019 Comprehensive Master Plan. Copies were available for the public. There being no questions or comments Comm. Bolash moved and Comm. Savino seconded a motion to close the public hearing. The motion passed unanimously by those present. Comm. Savino moved and Comm. Bolash seconded a motion that the Board of Park Commissioners approve the 2019 Comprehensive Master Plan from Planning Resources as presented. The motion passed unanimously upon a roll call vote by those present. Dir. Charlesworth commented that we have already utilized the professional maps the Plan has provided and we can review the materials and suggestions with the Rec staff to improve and enhance programming. Joseph Brusseau, Landscape Architect from Hitchcock Design reviewed preliminary design concepts for the Cardinal Drive Inclusion Playground Renovation Project. He narrated a power point presentation, discussed existing playground features, a new potential site plan, existing utility locations and flood plain areas; parking, fencing, seating, plantings, surfacing, equipment choices and explained the advantages of Universal Playground equipment. He discussed the OSLAD Grant application process in conjunction with the development of the site furnishings/concepts. There was topic discussion. APPROVAL OF MINUTES Comm. Savino moved and Comm. Meehan seconded that the Board of Park Commissioners approve the Minutes of the Regular Meeting of May 28th, 2019. The motion passed unanimously by those present. FINANCE The financial summary of the Park District is as follows: zero in the payroll account, $25,000.00 in the administrative account, $363,397.48 in the general fund. The Park District investment summary is as follows: $542,825 in the BMO Harris Bank prime money market plus account, $1,608,019 in the Evergreen Bank Group Cornerstone money market account, $5,002,822 in the Illinois Park District Liquid Asset Fund and $1204 in the Bond interest fund. 1 Comm. Savino read and moved that the Board of Park Commissioners approve the following resolution: A RESOLUTION PERTAINING TO THE APPROVAL OF BILLS CHARGED TO THE GENERAL CORPORATE FUND BE IT RESOLVED BY THE BOARD OF PARK COMMISSIONERS OF THE ROLLING MEADOWS PARK DISTRICT, COOK COUNTY, ILLINOIS, that the following disbursements to the General Corporate Fund be approved for payment: CHECK # PAYEE ACCOUNT AMOUNT 13179 Advanced Disposal-RM 01-02-6224 1,058.76 13180 Amateur Hockey Association 02-05-6520 10,726.00 13181 Bob Ridings Inc. 15-00-6550 23,370.00 13182 Buck Brothers Inc. 01-02-6240 10,500.44 13183 CallOne 01-02-6214 1,905.01 01-02-6216 52.66 02-01-6312 2,291.37 02-05-6514 593.95 13184 Care Program 02-01-2020 17,423.50 13185 Chadwick Contracting Co. 15-00-6530 22,158.00 13186 Chadwick Contracting Co. 15-00-6530 2,462.00 13187 City of Rolling Meadows 02-02-6423 720.00 01-02-6214 455.53 02-01-6312 3,681.72 02-05-6514 2,625.29 13188 Collins Plumbing & Jetting Inc. 02-04-6614 206.00 02-01-6322 1,205.00 13189 Constellation New Energy 02-05-6514 3,631.23 02-01-6312 978.27 01-02-6214 204.40 13190 DUB VOX Studio Services 01-01-6015 1,500.00 13191 Enerstar Inc. 02-05-6522 1,900.00 13192 Flying V Martial Arts Inc. 02-01-2020 7,769.93 13193 G&I Electric Co. 02-05-6522 17,737.50 13194 Groot Inc. 02-01-6322 578.91 02-05-6522 895.66 01-02-1210 446.10 13195 HiFi Superstar 02-02-6462 2,000.00 13196 Hockey Officials Scheduling 02-05-6520 15,192.00 13197 Hoffman Estates Park District 02-05-6519 1,175.00 13198 Huck Bouma PC 01-01-2020 980.00 01-01-6012 200.00 13199 Illinois Shotokan Karate 02-02-6443 2,763.18 13200 Jeff Ellis Management LLC 02-04-6630 30,334.00 13201 Nicor Gas 02-05-6514 1,088.82 02-01-6312 562.87 01-02-6214 183.88 2 13202 Northwest Electrical Supply 02-05-6512 8,776.61 02-01-6321 189.13 13203 Park District Risk Management 01-01-6019 11,762.58 02-01-6316 31,702.08 01-01-2262 8,611.48 13204 Park Ridge Park District 02-01-2020 1,610.00 02-05-6519 2,990.00 13205 Playpower LT Farmington Inc. 01-02-6230 1,506.00 13206 Progressive Communications Inc. 02-02-6480 9,043.50 13207 Promo Gear Plus 02-01-6313 940.45 02-02-6454 148.75 02-02-6424 3,249.76 02-02-6464 138.50 02-01-6321 1,434.50 13208 Richmond Fisheries 15-00-6530 3,780.00 01-02-6222 500.00 13209 RMC Inc. 02-05-6522 4,023.92 13210 Service Sanitation Inc. 02-01-6322 1,516.44 13211 Sunbelt Rentals Inc. 02-05-6522 1,217.51 13212 TPI/Total Plastics Inc. 02-05-6512 1,141.00 13213 Warehouse Direct Workplace 02-01-6321 359.24 02-01-6324 699.92 13214 Woldhuis Farms Sunrise Greenhouse 01-01-2020 2,214.85 $ 289,113.20 Total General Fund Checks for June 25, 2019 Presented the 25th day of June 2019 AYES: NAYS: ABSENT: Approved the 25th day of June 2019 President, Board of Park Commissioners ATTEST: Secretary, Board of Park Commissioners Motion seconded by Comm. Bolash which passed unanimously by those present. There was discussion concerning the sound system and slide/hardware supplies. Supt. Klier noted that the Auditors are on site conducting fieldwork and tax bills will be due August 1st. COMMITTEE/STAFF REPORTS Building and Grounds: Comm. Meehan read and moved that the Board of Park Commissioners approve the following resolution: 3 A RESOLUTION AUTHORIZING THE DISPOSAL OF PERSONAL PROPERTY OWNED BY THE ROLLING MEADOWS PARK DISTRICT COOK COUNTY, ILLINOIS WHEREAS; Illinois law permits park district’s to sell personal property when three-fifths of the district’s board determines that such property in no longer needed or useful; WHEREAS; In accordance with Illinois 70ILCS 1205/8-22, the Director of the Board of Park Commissioners has determined that the following equipment is no longer useful to the District: Sony Television Trinitron S/N7062880 Samsung Television S/NB02M3CYB00375N BE IT RESOLVED BY THE BOARD OF PARK COMMISSIONERS OF THE ROLLING MEADOWS PARK DISTRICT, COOK COUNTY, ILLINOIS, that: the Executive Director/Secretary is hereby directed and authorized to dispose of the aforementioned personal property through a sealed bid process, public auction or consignment sale.
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