Special Libraries, September 1961

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Special Libraries, 1961 Special Libraries, 1960s

9-1-1961

Special Libraries, September 1961

Special Libraries Association

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SPECIAL LIBRARIES ASSOCIATION Putting Knowledge to Work OFFICERS DIRECTORS President SARAAULL EUGENEB. JACKSON University of Housron Research Laboratories, General Motors Corporation Hoirstom 4, Texas Warren, Michigan LORRAINECIBOCH First Vice-president and President-Elect Charles Bruning Co., Inc. ETHELS. KLAHRE Mount Prospect, Illinois Federal Reserve Bank of Cleveland, Cleveland, Ohio W. ROY HOLLEMAN Second Vice-president School of Library Science FLOR~NEA. OLTMAN University of Southern California Bibliographic Assistanre Branch, Air University Library Los Angeles, California Maxwell AFB, Alabama PAULW. RILEY Secretary College of Business Administration MRS. JEANNEB. NORTH Boston College Lockheed Missiles G Space Div., Pa10 Alto, Calif. Chestnut Hill, Massachusetts Treasurer EDWARDG. STRABLE OLIVEE. KENNEDY j. Walter Thompson Co. Room 5600, 30 Rockefeller Plaza, New York, N. Y. Chicago, Illinois Immediate Past-President MRS. ELIZABETHR. USHER WINIFREDSEWELL Metropolitan Museum of Art ATutional Library of Medicine, Washington, D. C. New York, New York EXECUTIVE SECRETARY: BILL M. WOODS Special Libraries Association 31 East 10 Street, New York 3, New York MEMBERSHIP Dues: Sustaining - $100; Active - $15 ; Associate - $10; Afiliate - $15 ; Student - $2 ; Emeritus - $5 ; Life - $250. For qualifications, privileges and further information, write the Executive Secretary, Special Libraries Association. - PUBLICATIONS Aviation subject headings, 1949 ...... $1.75 National insurance organizations in the Bibliography of new guides and aids to United States and Canada, 1917 ...... public documents use 1953-1956 (SLA Nicknames of American cities, towns bibliography no. 2), 1957 ...... 1.50 and villages past and present, 1951 .... A checklist for the organization, opera- Picture sources: an introductory list, tion and evaluation of a company li- 1959 ...... I brary, 1960 ...... 2 .OO SLA directory of members, as of Octo- Contributions toward a special library ber 21, 1960 ...... members glossary, 2nd ed., 1950 ...... 1.25 nonmembers Correlation index document series & PB Source list of selected labor statistics, reports, 1953 ...... 10.00 rev. ed., 1953 ...... Sources of commodity prices, 1960 ...... Creation & development of an insurance library, rev. ed., 1949 ...... 2.00 Special Libraries Association-its first Directory of special libraries, 1953 ...... 5.00 fifty years, 1909-1959, 1959 ...... Fakes and forgeries in the fine arts, 1950 1.75 Special Libraries Association personnel survey 1959, 1960 ...... Guide to Metallurgical Information (SLA Bibliography no. 3), 1961 ...... 4.00 Subject headings for aeronautical engi- Guide to the SLA loan collection of neering libraries, 1949 ...... classification schemes and subject head- Subject headings for financial libraries, ing lists, 5th ed., 1961 ...... 4.00 1954 ...... Handbook of scientific and technical Technical libraries, their organization awards in the United States and Can- and management, 1951 ...... ada. 1900.1952, 1956 ...... 3.00 Translators and translations: services and Map collections in the U. S. and Can- sources, 1959 ...... ada; a directory, 1954 ...... 3.00 Visual presentation. Our library, 1953 .. TECHNICAL BOOK REVIEW INDEX-Subscription, $7.50; Foreign, $8.00; Single copies, 756 -- SPECIAL LIBRARIES is published by Special Libraries Association, monthlv September to April, bimonthly \lay to August, at 73 blain Street. Brattleboro, Vermont. Editorial Offices: 31 East 10th Street. New York 3, Sew York. Second class postage paid at Brattleboro, Vermont. -- POSTMASTER: If undeliverable, send Form 3579 to Special Libraries Association, 31 East 10 St., New York 3, N. Y. Authoritative. . . Comprehensive. . . Indispensable. . . FIVE FACT-PACKED VOLUMES.. . AVAILABLE NOW! THE HANDBOOK OF THERMOPHY SICAL PROPERTIES OF Edited by Alexander Goldsmith, Thomas E. Waterman, and Harry J. Hirschhorn. SOLID MATERIALS 4300 pages.. .thousands of graphs and tables.. .more than 20 years in the making at a cost of hundreds of thousands of dollars. In five volumes, hardbound for durability in laboratory, office, or library, here are all the established results of research on the behavior of materials that melt above 1000' F. Here's what these five volumes cover: Vol. 1, Elements; Vol. 2, Alloys; Vol. 3, Ceramics (including glass) ; Vol. 4, Cermets, Intermetallics, Polymerics (including plastics), and Composites; Vol. 5, Reference List, Author Index, etc. This distinguished reference work was published by the Macmillan Company under contract with the United States Air Force. The five volumes were collected, evaluated, and consolidated by the staff of the Armour Research Foundation under the direction of the three editors. "A very valuable book . . . will be of 1:sting importance to all who deal with materials at extremely high temperatures. Dr. Henry H. Hausner. Order your set now by simply clipping the coupon below and mailing it to us.

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Associate Editors : D. J. HUGHES (Brookhaven Area, Atomic Energy Commission) A. R. MEETHAM (N.P.L. Teddington) R. C. GLASS (London), plus 3,609 internation- ally-known physical scientists. THE ENCYCLOPAEDIC DICTIONARY OF PHYSICS-a monumental work-is indispensable to scientists, engineers, doctors, science teachers, students; managers of technical, engineering, research and industrial establishments, consulting and design engineers' offices ; university, industrial, technical, college, secondary school, and large public libraries. No library can afford to be without this unique publication, which will remain of inestimable value for many years. the whole of physical knowledge in eight volumes Written by 3,609 of the world's leading physizists. ~mthematicians,chemists and engineers, this 8-volume work puts the whole of physical knowledge on the bookshelf. Its alphabetical arrangement, bibliographies, subject index and multi-lingual glossary are only a few of the outstanding features of this work. multi-lingual glossary The multi-lingual glossary, included with the set, is a unique compilation of physical terms in six languages-English, French, German, Spanish, Russian, and Japanese-enabling terms in any of these languages to be found in any of the others. Available separately at $60.00 the copy. how to get your free copy of Volume I We invite you to accept your free copy of Volume I without risking a penny of your institution's funds! Simply fill out and send the coupon below, examine the book for 30 days, then receive the rest of the set hs publihed, with pro-rated invoices for subsequent volumes (a more than customary library discount). If you do not wish to receive the entire set, simply return Volume I with no further obligation. By extending payments over the entire period of publication, we offer you an unusual and convenient way of conservinr vour institution's funds. Send the coupon today to take advantage of this money- savinq offer PERGAMON PRESS, INC. Dept. S 122 East 55th Street, New York 22, N. Y. Yes,please scnd my free copy of Vol. I at once. I understand that I will he billed only for the volumes following \'olume I, which wil! be sent to me as published. If, however, after 30 days' exam~nation of the first volume I am not In- terested in having the entire set, I will return Vol. I to you bvithout further ollligation. PERGAMON I'lea.ie scnd mecopies of the six-language glossary PRESS, Inc. only at SG0.00 cach, less library discount.

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R. R. BOWKER COMPANY 62 West 45 St., New York 36, N. Y. SPECIAL LIBRARIES Guide to the SLA Loan Collection of Classification Schemes and Subject Heading Lists, 5th ed. Bertha R. Barden and Barbara Denison, Compilers A completely revised and expanded list of 788 classification schemes and other systems for organizing special collections on deposit at Western Reserve Uni- versity's School of Library Science as of March 20, 1961. Items are arranged alphabetically by subject. Subject index and appendices. 104 pages 1961 $4.00

Guide to Metallurgical Information SLA Bibliography No. 3

Elizabeth W. Tapia, Editor Librarians and researchers will find this an invaluable guide to the book and journal literature and other information sources in the field of metallurgy. It up-dates Richard Rimbach's long out-of-print How to Find Metallurgical Infor- mation and extends its coverage to societies, trade associations, research institutes, government agencies and technical services as well as to microforms, translations and theses. Author and Agency, Book and Journal Title, and Subject Indexes. 96pages 1961 $4.00

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Ready October 1961

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Vo/ume 52, No. 7 CONTENTS SEPTEMBER

Tasting the San Francisco Convention 1961 Scholarship Winners SLA Hall of Fame Geography and Map Division Award Science-Technology Division Honors Three President's Report: Signs and Symptoms Annual Business Meeting Report Treasurer's Report Resolutions of Appreciation Advisory Council Report Convention Papers Executive Secretary's Report Chapter Relations Committee Report Division Relations Committee Report Committee Reports, 1960-1961 Special Representatives Reports, 1960-1961 SLA Sustaining Members SLA Official Directory 1961-1962 Association News

NEWS Have You Heard Spotted Off The Press

Editor: MARY L. ALLISON SPECIALLIBRARIES COMMITTEE As~istmtEditor.: JUNEREPHAN Chairmalz : MARYBONNAR

Papers published in SPEClAL LIBRARIES express the views of the authors and do not represent the opinion or the policy of the editorial stalf or the publisher. Manuscripts submitted for publication must be typed double space on only one side of paper and mailed to the editor. a Reprints may be ordered immediately before or after publication. a Subscriptions: U. S. $7; foreign, $7.50; single copies 7jd. @ by Special Libraries Associ- ation 1961. INDEXED IN Busifiess Periodicals Index, Public AfJairs Information Service, Library Literature, Business Methods Index and Library Science Abstracts. Save 94% of Periodical storage space with University Microfilms

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SPECIAL LIBRARIES Tasting the Sun Francisco Convention

RUTH NIELANDER, Librarian, Lumbermens Mutual Casualty Company, Chicago, and others*

HEN EPICURES of books hold their W annual Convention in a city noted as a center for gourmets, the result is a week of bibliophilistic and gastronomic revelry; and when that city has an entire issue of Holidq magazine devoted to extolling its virtues, then the anticipation of that Convention builds up to a fine pitch. All this pent-up enthusiasm and exuberance were released at the opening reception of the SLA Conven- tion on Sunday evening, May 28, at the Cristof Studio World Trade Center, in San Francisco, when Pre-Convention behind-the-scenes-activities. hundreds of librarians had their first breath- Members of the San Francisco Chapter taking view of the Bay Bridge etched against spent a busy Saturday afternoon assem- the sunset sky. It was a gay scene of greet- bling Convention registration kits. ings and reunions among friends who had a year's accumulation of chatter to dispose of stream," better titled (he said), "Into the in a few hours' time while sipping cocktails Maelstrom or Larry in the Lion's Den!" He and nibbling countless hors d'oeuvres. presented an eloquent plea for librarians This was the fifth time in SLA's history who would champion the cause of intellec- that Californians had been hosts to the an- tual freedom, librarians with courage and a nual Convention, but the 1961 meeting dedication to their profession. Librarians, he broke all attendance records for that state pointed out, must not only have a devotion when over 1,000 librarians poured in to the to books but must also be leaders because of Opening Session at the Sheraton-Palace Ho- their favored position as storekeepers, serv- tel on Monday morning. ants, bulwarks and beacons. He was given a They were treated with a speaker of rare standing ovation by the audience in enthu- inspirational ability-a sort of appetizer for siastic support of his presentation. the week, which left a warm glow long after Group luncheons and Division business the Convention had ended. Dr. Lawrence meetings filled the balance of Monday. Out- Clark Powell, Dean of the School of Library standing among luncheon sessions was the Service at the University of California, de- Insurance Division's speaker, Dr. Howard livered the keynote address, "Into the Main- L. Martin of the School of Business Ad- ministration of Golden Gate College, who * EDITOR'S NOTE:Impressions and reports were berated the insurance industry for its lack of also contributed by Robert G. Krupp, Librarian, professionalism. He pointed out that the in- Bell Telephone Laboratories, Inc., New York City surance business has but two professional (Advisory Council, Cases on Relationship between Library Management and Management, societies and a pitifully small number of in- Documentation and Science-Technology Divisions surance men belong to either. Further, both panels) ; Mary C. Margrish, Picture Collection, require only a high school education to New York Public Library, New York City (Pic- qualify for membership. ture Division) ; and James B. Dodd, Director, The Metals Division panel on "Abstract- Information Service, Atomic Energy Division, The Babcock & Wilcox Company, Lynchburg, Virginia ing Services in the Field of Metallurgy" re- (Metals Division). sulted in a give and take of ideas that should SEPTEMBER 1961 show results in the future. The papers by the panelists, each representing an abstract periodical, clearly described the purposes of the publications. The questions and discussion following the papers gave everyone, including the participants, plenty of material to take back home for further study and work. Perhaps the most disappointing and use- less meeting that convened in San Francisco was that of the Advisory Council. The question of whether the "Planning the New Li- brary" series should be published as a sepa- Crirtof Studio rate was raised, and in a discussion concerning Mrs. Flora Critchlow (center), an active preference for hard covers or paper covers member of the San Francisco Chapter's on Association books, the peak of audience Committee for Visiting Foreign Librarians, participation was reached. Chester Lewis welcomes Uthai Dhutiyabhodhi, representing presented a really excellently documented re- the Thailand Library Association, and Dr. port on his committee's work concerning August G. K. Cockx of the Royal Library of Copyright Law Revisions. He and his com- Belgium to the San Francisco Convention. mittee must have worked, not only hard but extremely intelligently, to prepare the digest old Chapter and Division bulletins and 2) he gave, but there were no opinions or reac- what should be the policy toward multiple tions to the proposals. The silence was deaf- Chapter memberships. ening! Further disinterest was plainly evident The novel approach of the General Ses- when Mr. Lewis presented his second report, sion, "Cases on the Relationship between Li- one concerning fair use in photocopying. brary Management and Management : Anal- "Fair use" must be a somewhat unpopular ysis of Decision-Making in Three Library topic with librarians because, again, there Management Problems," attracted a large was not a peep to be heard. Under new number of attendees. some of whom must business two topics of somewhat personal have hoped that at least one of the cases to interest to a limited number of SLA'ers were be discussed would bring the millennium presented to the Council: I) what to do with they sorely needed. After adjournment two classes of comment were overheard: 1) "Mv library is too big to have this sort of problem" and 2) "My library is too small to have this sort of ~roblem." The whole session was an excellent attempt to bring a measure of freshness to SLA Convention program- ming. The fact that the panel was unable to reach unanimous clear-cut decisions regarding" the three cases at hand did not necessarily indicate an ineptness on their part but rather possibly a lack of good case selection. ~ouimetswho could- squeeze into the crowded luncheon on Tuesday were served an unusual treat bv Dr. S. I. Havakawa. noted professor and author who spoke on Cristof Studio The food and drink at the opening reckption "Language in Action." Librarians who for vearshav; bcen mrvevors of Dr. Havakawa's sponsored by the San Francisco Bay Region I z Chapter in the World Trade Club at the books heard him speak on the art of com- Ferry Building was enjoyed by all. munication. By using visual aids, he showed 350 SPECIAL LIBRARIES how experience determines what we see and detailed work involved in television and mo- how we evaluate things in terms of our own tion picture research. This discussion, which experiences. In our social lives we generally was attended by many non-picture librarians, surround ourselves with people like us and was followed by a special showing by Dan it is easy to communicate, but in business we Jones, Director of Research, NBC Project have to associate with people unlike us and 20, of "The Real West," a Project 20 pro- the problem becomes complicated. He made duction narrated by Gary Cooper in which it clear that the art of listening is closely still pictures were used to tell the story. allied to communication. Listening does not Wednesday was the busiest day for most come easy to most of us, but we find when conventioneers starting with breakfast meet- we have the right listener, we speak more ings held by many Divisions. The Insurance intelligently. Division discussed indexing problems with The Annual Business Meeting on Tuesday the President of the H. W. Wilson Com- afternoon drew a relatively small crowd, pany and expressed concern over the few which seemed somewhat apathetic to the insurance journals now indexed in the Busi- proceedings. Committee reports were given, ness Peviodicals I?zdex. Mr. Haycraft pointed but no new business requiring action was out the many problems involved, chief of brought before the members. After adjourn- which is the element of cost. A Picture ment, there was a special open meeting of Workshop gave Museum and Picture Divi- the Constitution and Bylaws Committee. sion members the opportunity to exchange Various proposed changes were brought up ideas on methods of obtaining, preserving, to obtain members, reactions and opinions, and circulating pictures. Romana Javitz, of and a lively discussion followed. Due to the New York Public Librarv Picture Collec- lack of time, however, the meeting was tion, showed her film strip and lectured on brought to a close before all items were dis- the uses of pictures. cussed. At the Documentation and Sci-Tech panel A most unusual feature of the Conven- on "Information Retrieval Systems for Small tion, which netted $250 for the SLA Schol- and Medium-size Libraries," a group of arship and Student Loan Fund, was the learned, respected, professional SLA mem- traditional wine tasting ceremony sponsored bers discoursed on a series of presumably by the Metals Division. This "Sipping for Scholars" benefit was arranged through the cooperation of the California Academy of Sciences and the Wine Institute. Simson African Hall at the Academy in Golden Gate Park was the setting for the benefit, which the Metals Division hopes will set a precedent as a means of raising money for the Scholarship Fund. Picture resources and the use of pictures werc the main themes that highlighted the Participants in the Opening and ~eneral varied meetings of Picture Division. Speak- Sessions. Standing (left to right): Dr. Edward ers from the Bancroft Library, California V. Stein, San Francisco Theological Semi- Historical Society, Society of California nary; Mrs. Elizabeth B. Roth, General Ses- Pioneers, and Wells Fargo History Room sions Chairman; Rocco Crachi, Exhibits Corn- enlightened a luncheon audience on the San mittee Chairman; Marie E. Koutecky, San Francisco Bay Area picture collections. Tours Francisco Chapter President, Bill M. Woods, to these museums and libraries later gave SLA Executive Secretary. Seated: Dr. Paul Kruse, Convention Chairman; Winifred Sew- members a firsthand look at the wealth of ell, SLA President, Dr. Lawrence Clark Pow- material about the West. ell, Keynoter and Dean of the School of A panel of lively guests provided a mem- Library Service, University of California at orable Tuesday evening as they told of the Los Angeles SEPTEMBER 1961 A section of SLA's display of its publications and activities at the San Francisco Convention.

'stof Studio carefully selected subjects, but much was the guidance and administration of someone "old hat" or crass commercialism. Dr. who is first a librarian and then a subject G. Jahoda of the Esso Research and Engi- specialist, or vice versa, was resurrected but neering Division presented a refreshing pa- not settled. This panel, like the earlier one per in which he emphasized (among other on "National State of Technical Translation things) many deficiencies of his system and Program from Viewpoint of Initiators of showed graphically the negative results of Translations and with Reference to Plans his literature experiments. Too often librar- for Chinese Technical Literature," was taped ians do not have the courage or inclination and later broadcast over KPFA (FM), the to report negative results; yet often they are listener-subscription station serving northern as important as positive results. His slides, California. unlike those displayed by the other panelists, The full day was brought to a close with were also excellent. the pi&e de ~e'sistance of the Convention, The relationship between "information" the Annual Banquet, held in the Palace's and the "scientist" is only that the latter spacious Garden Court. President Sewell an- needs the former. In the Science-Technology nounced that the H. W. Wilson Foundation, Division's panel on "Information and the Inc., an educational and charitable founda- Scientist," more common ground could have tion established by the late Mr. and Mrs. been tread upon had the relationship be- H. W. Wilson, had contributed $2,000 to tween the "librarian" and the "scientist" the Scholarship and Student Loan Fund. The been investigated. As a matter of fact, this newest SLA Chapter, San Diego, received somewhat higher plane was reached by the Membership Gavel Award for having means of several not too conservative com- the highest percentage increase in member- ments by both members of the audience and ship (based on unit values) from one Con- the panel during the discussion period. The vention to the next, and Wisconsin won the question of should a special library be under H. W. Wilson Company Chapter Award.

A portion of the main exhibit area at the Sheraton-Palace Hotel.

Cridof \1111lio SPECIAL LIBRARIES The Toastmaster, Eugene B. Jackson, in- brary. This visit afforded an extremely inter- troduced the head table guests, concluding esting and practical demonstration of how with E. Finley Carter, President of Stanford libraries can automate here and now. Research Institute, who spoke on "Com- From here the buses went to Stanford munications in a Complex Age." University at Palo Alto for lunch and then Thursday was tour day for all Divisions. to visit the Jackson Library of Business and To give a bit of typical San Francisco at- the Hoover Library. The Kaiser Industries mosphere, a heavy fog came in as the buses and the Lockheed Missiles and Space Di- were heading toward San Jose, Palo Alto, vision were gracious hosts to tours arranged Menlo Park, Berkeley and Oakland. One of for the Metals Division on Wednesday and the largest groups, consisting of Business Thursday. and Finance, Insurance and Social Science These, then, were some of the highlights members, stopped first at the IBM Research of the San Francisco Convention. Not de- Center at San Jose in the heart of the Santa scribed were numerous other delights and Clara Valley. This center covers an area of sights tasted during the week-Muir Woods 210 acres and consists of a series of attrac- and the redwoods, Coit Tower, the cable tive buildings of modernistic design. In the cars, jade in the Chinatown windows, the building housing the library, a clever film smells on Fisherman's Wharf, Irish coffee was shown entitled "The Information Ma- and countless other thrills that add up to a chine," and then groups were taken through truly gourmets' Convention. the building to see various automated library procedures for ordering, circulation A Librarian's Hawaiiana and routing. Some excellent literature was "There's Diamond Head!" an excited distributed on information retrieval systems voice exclaimed, and 80 librarians strained now in use in libraries throughout the United to catch the view. In minutes the long gray States as well as a first-rate Manual of Pro- jet settled down at the Honolulu Airport, cedure, published by the IBM Research Li- and 80 librarians began a memorable six-day

Cristof Studto The head table at the Banquet included members of the Executive Board, the two 1961 Hall of Famers, Association staff members, speakers and guests. Standing (left to right): Florine A. Oltman, Dr. Burton W. Adkinson, Lois Brock, V. H. Gallichotte (W. R. Ames Company, representing exhibitors), Alvina F. Wassenberg, Paul L. Knapp, Marie E. Koutecky, Donald Wasson, Mrs. Eugene 8. Jackson, W. Roy Holleman, Lorraine Ciboch, Rachel P. Comba (representing Hawaiian Library Association), Bill M. Woods, Mrs. E. Finley Carter, Mary L. Allison. Seated: Mrs. Elizabeth R. Usher, Dr. Paul Kruse, Olive E. Kennedy, Sara Aull, E. Finley Carter, Banquet Speaker, President Winifred Sewell, President-Elect Eugene B. Jackson, Alberta L. Brown, Thelma Hoffman, Howard Haycraft (President, H. W. Wilson Company), Mrs. Jeanne B. North. SEPTEMBER 1961 353 Participants in the Mid-Pacific Special Libraries Association Conference in Hawaii.

Mid-Pacific conference in Hawaii. The Ha- Capitol building (this is the only royal palace waiian Library Association had an officially on American soil), the famous Punchbowl printed Schedule of Events, which was Crater and the Pacific Memorial cemetery handed everyone on arrival, and it wisely where we were shown the grave of Ernie left plenty of time for visitors to capture the Pyle. flavor of Hawaii. On Tuesday our energetic hosts scheduled The first official event was on Saturday a tour to the Church College of Hawaii on afternoon-a three-hour boat trip to Pearl the windward side of the Island opposite Harbor. None of us can soon forget the Honolulu. The College, which was built by awesome sight of the American flag flying the Church of the Latter Day Saints, is only briskly above the sunken Asizona, a sh'p six years old and contains the most modern which is still officially commissioned by the equipment including a spacious library. After Navy with its crew of 1,103 entombed be- lunch at the College, a Polynesian feast, we neath 40 feet of water. were entertained with Polynesian dances and The first professional session started Mon- songs by the students. The afternoon spent day morning with a tour of the Bishop here was so genuinely inspirational that Museum, which was founded in 1889. The many of the group donated funds for bring- exhibits here tell the story of Hawaii from ing students from one of the Polynesian is- its background in the Polynesian past to the lands to the Church College for an education. The third and last professional session on days of the last monarchs of the Kingdom Wednesday included a tour of the Dole of Hawaii. Here we visited the Pacihc Sci- Pineapple plant, where pineapple juice flows, entific Information Center and learned that not only like water, but instead of water at James Michener did much of the research the drinking fountains! From there we went for his best-selling novel, Hawaii, in this to the leading sugar library in the world at museum. From here we toured the Univer- the Sugar Planters Association and then to sity of Hawaii library, which has the most the Hawaiian Telephone Company library. complete collection of books on Hawaii Sandwiched in between meetings and available anywhereeven to a Mother Goose meals were a variety of other delights and written in Hawaiian. The Oriental collection experiences. And so a special thanks and a was particularly noteworthy, and here we fond aloha to the members of the Hawaiian heard the familiar cry, "short of staff, short Library Association, and especially to Marion of space, short of money." McDermott whose untiring efforts and un- After lunch at The Willows with mem- failing enthusiasm (not to forget her many bers of the Hawaiian Library Association, we colorful muu-muus) , sparked the Mid-Pacific took a bus to the Iolani Palace, now the Conference to such a complete success. SPECIAL LIBRARIES Scholarship Winners

WARDS OF $1,000 each were granted to MARLENEBARRETT, Homestead, Pennsylvania, A JACQUELINEK. JOHNSON,;Toronto, Ontario, and MR& IRENEG. WALLACE,San Francisco, California.

MRS. IRENEG. WALLACE JACQUELINEK. JOHNSON MARLENEA. BARRETTre- graduated from San Fran- has a B.S. in bacteriology ceived her degree in English cisco State College with ma- from McGill University, and science from Carnegie jors in German and medical Montreal. She has worked Institute of Technology in biology. She worked as a in the technical service li- Pittsburgh, and she plans to laboratory technician while brary of Imperial Oil Ltd. enter its library school in taking university extension and is now assistant librarian the fall. Miss Barrett has courses. She will study at in its central library. She will worked in the science li- the School of Librarianship, attend Western Reserve Uni- brary of Carnegie Tech as University of California at versity's School of Library an undergraduate. Berkeley. Science.

ECIPIENTS OF $500 each from the Eleanor S. Cavanaugh Scholarship Fund are EMERY R BALDI-BECHT,LOS Angeles, California, MRS. FLORENCEMORRIS, Chicago, Illinois, and MRS.MARY F. RILEY,New York City.

EMERY BALDI-BECHT re- MRS. FLORENCEE. MORRIS MRS. MARYF. RILEYgrad- ceived his Doctor's degree earned her M.A. at the Uni- uated from Fordham Uni- from the University of Buda- versity of Toronto. She was versity with an English ma- pest. He has done postgrad- employed as a librarian at jor. She worked for the En- uate work at London Uni- DeLeuw, Cather & Company gizeering Neu's-Record and versity and Vienna Univer- and more recently in the Li- Aoiation Week Magazine in sity and is currently em- brary of International Rela- research and advertising and ployed in the University of tions in Chicago. She is at- is a student at Columbia Southern California Law Li- tending the University of University's School of Li- brary. Chicago Library School. brary Service. SEPTEMBER 1961 SLA Hall of Bame Two members have been honored by election in 1961 to The Hall of Fame. This recognition is granted for outstanding contributions to the growth and development of the Special Libraries Association and is offered following completion of an active professional career or near the date of announced retirement.

ALBERTA L. BROWN Former Head Librarian, The Upjohn Company, Kalamazoo, Michigan, 1941-1959 Home address : 1307 Warren Place, Kalamazoo, Michigan Chairman, Pharmaceutical Section, 1947-1949 Chairman, Pharmaceutical Section Publicity Committee for Unlisted Drugs, 1950-1951, Union List of Serials, 195 1-1952 Program Chairman, Science-Technology Division, 1950-195 1 Vice-chairman, Science-Technology Division, 1952-1953 Chairman, Science-Technology Division, 1953-1954 Chairman, Scientific Meetings List Committee, 1954-1956 SLA Executive Board, 1956-1959 SLA President, 1957-1958 Chairman, Headquarters Personnel Committee, 1958-1959 Chairman, SLA Professional Award and Hall of Fame Committee, 1959-1960 Chairman, Admissions Committee, 1959-1961 Chairman, Nominating Committee, 1960-1961

THELMA HOFFMAN Chief Librarian, Shell Development Company, Emeryville 8, California, 1930-1961 Home address: 2825 Woolsey Street, Berkeley, California San Francisco Bay Region Chapter Executive Board, 1932-1933 President, San Francisco Bay Region Chapter, 193-1934 Chairman, Petroleum Section, 1940-1941 Vice-chairman, Science-Technology Division, 1949-1950 Chairman, Science-Technology Division, 1950-195 1 Member, Recruitment Committee, 1953-1954 Chairman, Recruitment Committee, 1954-1955 Member, Convention Executive Committee, 1960-1961

Fall Chapter Visits of President Reprints of papers presented at the panel, Abstracting Serz,ices in the Field of Metal- Eugene B. Jackson lurgy: Metallurgical Abstracts, by J. S. Montreal October 16 Bristow; Crerar Metals Abstracts, by Wil- New York October 17 liam S. Budington; The Battelle Technical Review, by Robert W. Gibson, Jr.; ASM New Jersey October 18 Reuiew of Metal Literature-Present Status Philadelphia October 19 and Future Possibilities, by Marjorie R. Greater St. Louis October 30 Hyslop, Astronautics Information, Huston Denslow and Nuclear Science Abstracts, by Indiana November 1 Paul E. Postell, are available on request Minnesota November 3 from Special Libraries Association.

I SPECIAL LIBRARIES Geography and Map Division A ward DR. ARCHC. GERLACH,Chief of the Map Division of the Library of Congress, received the Geography and Map Division's Honors Award for significant contributions in the fields of geography and map librarianship. Dr. Gerlach has organized projects in the Map Division for students, encouraged his staff to compile map bibliographies, write articles and present papers, has prepared map exhibits, lectured and written papers on cartography and kindred subjects. Dr. Gerlach has distinguished himself in almost every area of cartography and geography. His most recent achievement is his election to the office of Vice-president and Presi- dent-Elect of the Association of American Geographers. He has been Visiting Professor of Geography at the University of Michigan, Director of the Cartography Division of the American Congress on Surveying and Mapping, Chairman of the National Academy of Sciences-National Research Council Advisory Committee on Geography and on the Directing Council of the Pan American Institute of Geography and History. Science- Technology Division A wards GERTRUDEBLOOMER of the William S. Merrell Company, Cincinnati, is a co-winner of the Science-Technology Division's Publication Award. Miss Bloomer is Editor of Scientific Meetings, the winning publication, and earned the award in "recognition of her untiring efforts and outstanding achievements in editing [the journal] which became a world-wide reference tool." Her ofices in SLA have included Program Coordinator for the 1954 SLA Convention and membership d Bibliographic Services and Science-Technology Scholarship and Stu- dent Loan Fund Committees. She is a charter member of the Pharmaceutical Section of the Division. JOANHUTCHINSON of the National Lead Company, Cincinnati, is the other winner of the Division's Publication Award. Miss Hutchinson has served as Business Manager of Scietztific Meetings for the five years of its existence. She received the award "in recognition of her untiring efforts and outstanding success in promoting [the journal] which has become a world-wide reference tool." She is at present a member of the SLA Admissions Committee, has been Vice-president e Cincinnati Chapter and is now Secretary-Treasurer of the Engineer- ing Section of the Division. MRS. NELLSTECKEL STEINMETZ, Librarian of the Pacific Aeronautical Library in Los Angeles, received the Science-Technology Division's Award of Merit for her outstanding contribution in cooperative librarianship and her inspired leadership in the field. Mrs. Steinmetz has built the Pacific Aeronautical Library into an outstanding cooperative library and one of the few such organizations supported en- tirely by commercial and industrial users. She was one of the first members of SLA to advocate an Association-wide Consultation Service and has advised and assisted many small firms interested in establishing library service. In SLA she has been Chairman of the Southern California Chapter's Transportation, Employment and Education Committees and has served on the Executive Board. SEPTEMBER 1961 357 President's Report: Signs and Symptoms

WINIFRED SEWELL, President 1960-1961

HE YEAR 1960-1961 has been for me one discussion at various Chapter meetings I T of listening and learning. For Special Li- have attended. Yet there has been consider- braries Association, it has been a year of able difficulty in persuading people to do continued accomplishments and of setting committee work. courses for the future. It has probably not We have set up a half dozen new com- been qualitatively different from any other mittees this year in an attempt to guide more recent year in SLA's history, but quantita- effectively the important functions of the tively, the emphasis on goals for 1970 has Association. Turning the coin, the Goals for led us to give somewhat more time to exam- 1970 Committee is askine" whether "the con- ining our present activities and asking what tinued prohferation and complicated organ- our long-range objectives should be. ization of activities [is] a good thing for The achievements of the Association show SLA." up in the reports published in this issue of These are only typical examples. I could Special Libraries. They should all be read continue on this see-saw for many hours. carefully for they will make you proud of Certainly there are many questions still to be your Association. Besides the record of asked. achievement and of self examination, you will find in these reports the same sense of Working and Planning for Future interest and excitement in the work of the One can define an Association as a group Association that I have found in my visits to of individuals working together to accom- Chapters and talks to members everywhere. plish something they cannot attain individ- And there is a certain amount of dissatisfac- ually. A key problem within Special Li- tion within the Association- braries Association is that our individual objectives differ. We are a particularly heter- Contradictory Symptoms ogeneous lot now because~technolo~calad- With characteristic optimism, my first in- vances in information handling have come clination is to regard this dissatisfaction as a at different rates in different kinds of li- sign of a healthy Association. But it has braries. But whether it be in 1970 or 1980 occurred to me that, like a ruddy face, it or even later, the fields that are changing could be a symptom either of health or of most slowly now will catch up as the pace in disease. As we examine various facets of As- the others levels off. If we can each project sociation activities, we see again and again ourselves into the situation at that time, we symptoms that are contradictory. may come closer now to agreement on our For instance, there has been no increase in course. total membership over last year. Yet 2,750 Meanwhile, we must not underestimate people voted this year compared with under our present assets. We are perhaps more ex- 2,600 previously-a six per cent increase. pert than any other group in our familiarity Our Membershiv Chairman revorts that with the needs and habits of the users of in- the smaller chapters complain that they are formation. And we know how to get that forced to use the same people over and over information to them. Nevertheless, we must on Chapter work because they cannot recruit take advantage of every new development members from public, university and state that will improve our efficiency in this tech- libraries. On the other hand, the smaller nique. Chapters generally show the greatest per- One of the most gratifying aspects of be- centage increase in membership. ing SLA President is getting to know so Other evidences of interest have been the many of its members well. We have a won- good attendance and sometimes prolonged derful, capable, enthusiastic group. There SPECIAL LIBRARIES just should be more of us. Unless we can all Association, it may never reach the acute be twins, we must seek out and work with stage. The patient has more than enough any other group or individual with related vitality to survive if we are all willing to objectives. At the same time we need to initiate the symptomatic treatment of re- work a 12-hour day and work hard. We must doubled effort immediately and to concen- redouble our own contributions to provide trate on an exact diagnosis. the lifeblood of the Association. With long-range planning, we can assure Health may initially be God-given, l?ut it a promising future for the Association that- is maintained only through constant care and before the term "information retrieval" was concerted effort. Though some of the signs we coined-sought out knowledge and put it to see now may indicate incipient disease in the work!

The theme of the 1961 H. W. Wilson Company Chapter Award was the publicizing to the general public during National Library Week the role of special libraries. Eleven Chapters entered the competition, and all entries were of such excellence that it was difficult for the judges to make a decision. However, they felt that the requirements were best satisfied by the entry of the Wisconsin Chapter, and at the Banquet Howard Hay- craft, President of the H. W. Wilson Company, presented a check for $100 and a vellum scroll to William D. Stimmel, incoming Wisconsin Chapter President. The Chapter's National Library Week project was a fusion of several proiects into one total effort to communicate information about Special Libraries Association and the services performed by member librarians for the citizens of the state. The objective was to spotlight special librarianship as an interesting library field and to tell the public where special librarians work and what they do. The project included cooperating with other library organizations in advertising National Library Week, using television, newspapers, letters and a store front display to disseminate information and utilizing the Week to publicize special library service within members' own libraries and organizations. The visual presentation of these efforts is pictured above. SEPTEMBER 1961 359 Annual Business Meeting Report MRS. JEANNE B. NORTH, Secretary

HE ANNUALBusiness Meeting of Spe- Mrs. Fine was optimistic about forthcoming T cial Libraries Association convened at financial support and asked members to help 2.45 o'clock, May 30, 1961, at the Sheraton- by offering suggestions and by supplying Palace Hotel, San Francisco, President Wini- needed information. fred Sewell presiding. Mrs. Alice F. Sturgis The report of the Chapter Relations Com- acted as Parliamentarian. mittee given by Florine Oltman was a stim- President Sewell's report, published early ulating summary of the varied activities of in this issue, expressed concern for the the Chapters. The Divisions also had been health of the ~ssoiiationbut was o~timistic active oh professional projects, as next re- that problems could be overcome by the ported by Lois Brock for the Division Rela- vitality evidenced in the year's achievements tions Committee. and in the enthusiasm of members. as seen An important new factor in Association on her Chapter visits. life, the investigation of possibilities for The Treasurer, Olive E. Kennedy, reported foundation grants, was reported by Robert on the financial situation of the kssoiiation Gibson, Jr., Chairman of the Foundation and noted the need for increased revenue to Grants Committee. He told of the submis-

meet increasing costs and growing services, sion of three I~romsals I to the Council on or successful efforts for additional members Library Resources and of one submission to as solutions to the Association's present defi- the National Science Foundation. He closed cit operation. with a request for additional well-prepared As Chairman of the Advisory Council, projects to be considered for submission. Second Vice-president Paul Knapp summa- The Goals for 1970 Committee report, rized the topics discussed by the Council at from Mrs. Louise Field, suggested that SLA its two sessions in Kansas city and the meet- may be trying to do too much in too many ing in San Francisco on May 29. He men- directions. The Committee held the opinion tioned as particularly important the discus- that either the activities of SLA should be sions on library statistics, on education for simplified or that more of them should be special librarianship and on the Copyright centralized at Association Headquarters. The Act Revision. Goals Committee felt that there was a great A motion for discontinuance of the Hos- deal more study and review necessary in or- pital Division, effective December 31, 1961, der to define goals and that the particular &as carried unanimouslv. This motion was areas for investigation appeared to be mem- presented by the Secretary, following the bership qualifications, education, conven- recommendation of the Executive Board tions and public relations. made September 30, 1960. A mail ballot of The Recruitment Committee report by the Division had resulted in a vote of 77 to Marguerite Moran described the work of the 5 in favor of discontinuation and rejoining Committee in initiating the John Cotton the Biological Sciences Division. Dana Lectures, in revising the pamphlet President Sewell prefaced committee re- "Putting Knowledge to Work," in publish- ports by an expression of gratitude for the ing a recruitment newsletter and in prepar- work of all committees and an explanation ing for the National Career Show. Although that the re~ortschosen for resenta at ion were the last activity was cancelled, the Committee representative of equally important work by expects to use the material prepared for it other committees. Mrs. Ruth Fine gave the in other recruitment efforts. Further achieve- report of the Advisory Committee on Statis- ments of the Committee were cooperation tics, which told of two years' work in estab- with ALA and the Demco Company on a lishing the need for statistics on special special libraries brochure, a study on visual libraries and in seeking financial support. aids and a checklist for recruitment speak- SPECIAL LIBRARIES ers. The report closed with four additional adoption was passed. Convention attendance plans of the Committee for the near future. of over 1,000 was reported by Dr. Paul David Weiser, Chairman of the Transla- Kruse, who further analyzed the registrants tions Activities Committee, formerlv the by chapter and division. Translations Center committee, repor;ed on The report of the Elections Committee the progress of the Survey of Translations, was read by Elizabeth Mulhall, after which being made by Alberta Brown. Two exhibits President Sewell announced the election of for promotional purposes were authorized, the new officers and directors. Paul Riley and one to be based in New York and one in Duane Day, Directors; Florine A. Oltman, Chicago. The Committee had recommended Second Vice-president; and Ethel Klahre, that the ad hoc Transliteration Committee be First Vice-president and President-Elect were made a subcommittee to this Committee and called to the rostrum. President Sewell pre- the Board approved. sented the traditional symbol of office, a The three SLA Scholarship winners for red, white and blue ribbon with pendant 1961-62 and winners of three $500 scholar- Canadian and United States silver dollars ships from the Eleanor S. Cavanaugh Fund and a rabbit's foot, to the new President, were announced by Jo Ann Aufdenkamp. Eugene B. Jackson. President Sewell read a letter from H. W. President Jackson, in acceptance, spoke of Wilson Foundation presenting $2,000 to the the respective honor, privileges and duties of scholars hi^ and Student Loan Fund in mem- officers and members. When he spoke of the ory of Rose Boots and then announced gifts Association's debt to the outgoing president, from the New York Chapter and Pharma- a standing ovation was given Miss Sewell. ceutical and Public Utilities Sections to the Vice-president Klahre moved a vote of same Fund. thanks be extended to all officers and direc- Resolutions of appreciation for contribu- tors, especially those just retiring, and the tions to the Convention were presented by motion was passed, after which the meeting Marjorie Griffin, and the motion for their was adjourned, at 4.45 p.m. Treasurer's Report OLIVE E. KENNEDY

HE FINANCIAL statements of the Special six months of 1960-1961 show almost the T Libraries Association for the year ended identical amount of excess of income over September 30, 1960, were published in Spe- expenses as for the same period in 1959- cial Libraries, January 1961. The report of 1960. Excess of income over expenditures Price Waterhouse and Co., who examined for the six months of 1959-1960 was $39,- the accounts, was also published. 380.03 and for the same period in 1960-1961 The excess of budgeted expenses over was $39,510.68. Excess of income for the budgeted income showed a deficit of $27,- 1960-1961 period in comparison with the 490.00. The actual expenses of $133,852.00 1959-1960 period, $8,882.39, is not due to exceeded the actual income of $131,895.46, income from dues. The amount is distributed leaving a deficit of $1,956.54. The fund among income from Special Libraries, Techni- balance as of September 30, 1959, was $73,- cal Book Review Index, Convention receipts 998.64. This balance less the deficit for the and the sale of the Addressing Service. The year ending September 30,1960 ($1,956.54), sale of the 1960 Membersbib Directory in- plus interest on savings bank accounts for a creased the income, although this item is an prior period ($88.27), which was trans- addition to income for 1960-1961. ferred to the General Fund, left a fund bal- Expenditures amounted to $8,75 1.74 more ance of $72,130.37 as of September 30, 1960. than the same six months' ~eriodin 1959- Since these statements were published, cur- 1960. Expenditures by committees were four rent income and expenditures for the first times greater in 1960-1961, due to a revision SEPTEMBER 1961 and reprinting of the recruitment booklet by publication may cost a great deal, and it takes the Recruitment Committee. The increase in time to obtain a fair return from its sale. salaries was due partly to the addition of one However, the special funds do not change member to the office staff. An additional ex- the financial picture of the Association. We penditure in 1960-1961 was the publication need money to carry on the Association for of the 1960 Membership Directory. This ex- its members. We find our costs rising, our pense to date is greater than the income re- demands on the staff increasing and mem- ceived from the sale of the directory, and bership not increasing to a degree to com- sales must increase to meet the expenses of pensate for routine expenses and services to this worthwhile publication. members. We need Sustaining members. The Association has assets in eight special Where are the majority of the former 700 funds. However, monies in most of these Institutional members? At present, we have funds cannot be invested. At the last Annual 110 Sustaining members. The public rela- Meeting, the membership voted to keep the tions program, which is being developed, General Reserve Fund at $50,000. During should aid us in commanding the interest, re- 1960-1961, $4,000 of the cash reserve was spect and support of our activities through transferred to the General Fund to reduce our members. the fund balance to $50,000. The Finance The questions are: Shall we raise dues? Committee is authorized to invest up to Shall we make a concerted effort for addi- $20,000 of the Fund in one or more re- tional members? Shall we cut our services to liable mutual funds. members? For the past two years we have The balance in the special funds for the had a deficit-and it is reasonable to assume six months' period of 1960-1961 shows an we will have a deficit in 1960-1961. Our increase of $34,279.46. However, $28,009.65 budget should be realistic and, unless we can of this amount is in the Translations Center foresee an extremely bright financial picture, Fund and can be used for no other purpose. we must find ways to increase our revenue. The Publications Fund has an increase of If we want to progress as an Association, we $3,992.48, but this is a revolving fund. A must be willing to support it and its activities.

The Association's informative and attractive booth at the American Library Association Convention in Cleveland, July 7-14, 1961, attracted much attention. The new Translations Center's free-standing, traveling exhibit is on the right.

362 SPECIAL LIBRARIES Resolutions of Appreciation Adopted at the Annual Meeting Resolutions Reference Committee, Marjorie Griffm, Chairman WHEREAS,the Association has been guided in its Maric Koutecky, San Francisco Chapter President, activities and represented to others by one who for her sincere greeting from the San Francisco personified quiet dignity, sincerity, competence and Bay Area Chapter; strength in leading others to define new goals for Dr. Lawrence Clark Powell, Keynote Speaker, for 1970, and who, in her new field will combine spe- his exciting, instructive, and memorable address cialized subject knowledge and professional librar- which guided us "Into the Mainstream" of ideas ianship to implement new techniques in the dis- in library service; semination of knowledge. The Chairmen of the second General Session, Mrs. BE IT RESOLVED:That the Association hereby ex- Elizabeth B. Roth, Thelma Hoffman. Margaret presses its debt of gratitude to its 1960-61 Pres- Rocq and Alleen Thompson; the Advisor, Mrs. ident, Winifred Sewell. Jeanne North; the Discussion Leader, Paul R. BE IT RESOLVED:That in its recognition of the Johnson; and the Panel Participants, W. Creighton inordinate amount of time involved in the plan- Peet, Jr., Katharine L. Kinder, Roy Nielsen, Jo- ning and execution of the 52nd Annual Conven- seph P. Williams, Charles K. Bauer, Phoebe F. tion, the Association expresses its appreciation to Hayes, Danny T. Bedsole, William S. Budington, all those who contributed, especially to: Madeline F. Canova, Mrs. Eva Lou Fisher, Mrs. The Convention Chairman, Dr. Paul Kruse, for Marie Simon Goff, Gertrude Lorber, Russell Shank his untiring efforts, and to Dr. Russell Sharpe, and Mrs. Margaret S. Sullivan for their clear anal- President of the Golden Gate College, and his yses and suggested solutions of the cases on the Administration for granting time to their librarian relationship between library management and man- to pursue his duties as Convention Chairman; the agement ; Executive Committee and the Convention Com- The San Francisco Recreation and Parks Depart- mittees whose Chairmen were: Banquet, Marie ment, for their floral contributions to this Con- Koutecky ; Exhibits, Rocco Crachi ; Hospitality, vention; Alleen Thompson; Information, Amy W. Rose Kenneth Gillespie, Standard Oil Company of Cali- and Marjorie D. Hall; Local Arrangements, Jack fornia, for cover pictures on the program and B. Goldmann; Meals, Phyllis Jane Anderson; Banquet menu ; Opening Reception, Isabella M. Frost and Jeanne The Shell Development Company for mimeo- Nichols; Printing. Marian E. Wickline; Publicity, graphing the l~stof exhibitors; Theodor B. Yrrke; Registration, Doris Lanctot; The Bechtel Corporation for providing the ad- Tours and Transportation, Margaret M. Rocq and vanced registration lists ; Anne Burnett, all of whom contributed to plan- The California Wine Advisory Board for the ar- ning, organizing and administering the Conven- rangements for wine-tasting to benefit the Special tion ; Library Association Scholarship Fund ; The Convention Advisory Committee, Robert W. The California Academy of Sciences for the use Gibson, Jr., Chairman ; of its facilities for "Sipping for Scholars" wine- The San Francisco Bay Area Chapter for its co- tasting ceremony to benefit the Special Library As- operation in hosting the 52nd Annual Convention, sociation Scholarship Fund; and the members from far and near who worked The W. R. Ames Company, for the plastic regis- diligently and faithfully in making the Conven- tration kits; tion a success; J. W. Stacey's Book Store for supplying envelopes Daniel Mackinnon, Manager, World Trade Club, for the tickets; in appreciation for the use of the facilities and Andrew W. Lerios Co., Inc., for arranging details services of his spectacularly beautiful Club for the of the Mid-Pacific Conference in Hawaii and for opening Reception of this Convention; the vanda orchids distributed at the Opening Re- All the university, college, public and special li- ception ; braries in the San Francisco Bay Area for permit- The Hawaii Library Association for sponsoring the ting visits of special library members during this SLA Mid-Pacific Conference June 2-8, 1961 ; Convention ; James Stahlbaum, sales manager and William Dr. Edward V. Stein, for his invocation at the Kader, maitre d'hotel and all managements and Opening Session ; staffs of the Sheraton-Palace Hotel for providing The Honorable George Christopher, Mayor of facilities for committee meetings throughout the San Francisco, for his recognition of the value of months of planning, and for all their assistance to library services, and of the contribution made to the Convention Chairman and Convention Com- this community by the San Francisco Bay Area mittee for making this West Coast Convention so Chapter ; successful ; SEPTEMBER 1961 Walter C. Swanson, Vice-president and Manager, The Executive Secretary, Bill M. Woods, for his San Francisco Convention and Visitors Bureau, creative concept of his office; to the Publications and all the staff for their advice and special assist- and Public Relations Director, Mary L. Allison, ance given to the Convention Chairman; for the effectiveness of her contributions; to Kath- Reverend Ross F. Hidy for the Banquet invocation; ryn E. Smith, who gave six years of efficient serv- Eugene B. Jackson, who presided aptly, with ice as Assistant to the Executive Secretary, with friendliness and kindliness as toastmaster; special responsibility for Association placement E. FinIey Carter, speaker at the Banquet, who activities; to all members of the Headquarters with his knowledge and his sincere understanding staff for their loyalty, hard work and individual of the vast communication problems today, alerted contributions to an expanding Special Libraries us to changes in techniques in information handling; Association program. Advisory Council Report PAUL L. KNAPP, Advisory Council Chairman

HE ADVISORYCouncil has served again this The Nonserial Publications Committee obtained Tyear as the Association's open forum instru- a volunteer, the Illinois Chapter, to revise the pub- ment for discussion of topics presented by repre- lication, Brief for Corporutio~Libruries through sentatives, the Presidents of Chapters and the the Advisory Council presentation. Chairmen of Divisions. The problem of education for special librarian- At the two sessions in Kansas City on February ship, a project of specific interest to President 16 and 17, 1961, and in San Francisco, the eve- Sewell, was discussed by the Advisory Council, ning of May 29, 16 topics were ptesented. It is and an Education Committee has been the result. not necessary to list all of these topics here nor to Several items that may be incorporated in the indicate the decisions reached. These can be found revision of the Constitution and Bylaws have re- in the minutes of the Advisory Council. ceived representative expressions through the The topics have been in some instances of wide Council. interest, sometimes of very limited interest; some Perhaps the one topic that might have wide in- may have significant future implications, others terest has received little or no expression of in- served for immediate and specific purposes. terest, that of the Copyright Law Revision. This is Unquestionably, the discussions concerning the the first revision of the Copyright Act in our gen- reporting of statistics through the United States eration, and few librarians seem to have an inter- Office of Education's Library Service Branch will est in it. have proved useful. In closing, may I express my pleasure in this The Awards Committee received the suggestion opportunity of serving Special Libraries Associa- that an award for outstanding research in special tion through the Advisory Council during the librarianship was desirable. past year. CONVENTION PAPERS In addition to the Keynote Address, which appeared in the July-August issue, the following Convention papers will be published as complete articles, extracts or revisions in future issues of Speriirl Libraries. This list may not be complete, since as of August 15 several papers still had not been received for evaluation by the Special Libraries Committee. ABSTRACTINGSERVICES IN THE FIELDOF METAL- MARTIN, Howard L. The What, When, Where, LURGY,papers by J. S. Bristow, William S. Why and How of a Profession. Budington, Robert W. Gibson, Jr., Marjorie R. NATIONALSTATE OF TECHNICALTRANSLATION Hyslop and Paul E. Postell. PROGRAMFROM VIEWPOINTOF ~NITIATORS OF BOOSER,Ronald J. Missile and Rocket Literature. TRANSLATIONSAND WITH REFERENCE TO CARTER,E. Finley. Communications in a Com- PLANSFOR CHINESETECHNICAL LITERATURE, plex World. papers by Earl Coleman, Paul W. Howerton and George Mandel. GRIFFIN,Marjorie. The Importance of Profession- RANDALL,Gordon E. Space and Steel Shelving. alism for the Special Librarian. THE SPECIALLIBRARIAN'S POSITION IN THE IN- HAYCRAFT,Howard. Problems of Selecting Peri- SURANCE COMPANY'SSALARY STRUCTURE, pa- odicals for Wilson Indexes. pers by Elmer W. Earl, Jr., Dorothy E. Everett, JAHODA, Dr. G. Development of Combination Marlan G. Lechner and George W. Prevot. Manual and Machine Research and Engineering WHALEY,Fred R. The Use of a Collator in an Reports. Inverted File Indrx. LEWIS, Chester M. Copying Devices and Micro- WINTER,Eva. Special L~brariesand Technical In- film in Libraries. formation East and West. SPECIAL LIBRARIES Executive Secretary's Report BILL M. WOODS

s SLA CRAWLING, walking, or running ? Is it any different in 1961 than it was in the 1 Recently I heard a minister ask this early decades of the Association? Perhaps question about his church and its program. so, but maybe not. Around 500 persons are The usefulness of this question with refer- serving the Association in major assignments ence to Special Libraries Association and its at the national level and in Divisions and program is equally appropriate. I won't, as Chapters. A conservative estimate is that an the minister did for his commissions and additional 1,500 members are participating committees, attempt to determine the speed, on Division, Section, Chapter and Group for each of the more than 100 principal committees. I would hate to see this change. units and activities of the Association. Re- Perhaps we should do as does one associa- ports of committee and Division Chairmen tion of which I am a member-put everyone and Chapter Presidents tell the story. A few on a committee. We have had, we need and need praise, a few encouragement, a few we must have continued membership par- help, and unfortunately, a few need sym- ticipation in the work of SLA. pathy. Some aren't moving at all; instead, Why do professional associations exist, they're looking for a crutch to lean on. anyway? This is a question I have asked and The program of SLA is an important one. tried to answer several times in the past two It is a dynamic one. To continue this pro- years: Why do you belong to SLA? A program takes time, planning, money and lots fessional association exists to provide a meet- of hard volunteer work. A few years back, ing ground for the solution of common prob- as a member of the Association, I challenged lems. SLA exists as a meeting ground for the in Advisory Council a statement made by solution of common problems. A profes- one of the Association's most devoted mem- sional association promotes the common in- bers. I disagreed that members weren't will- terests and objectives of the profession. SLA ing to work on committees, serve as officers, promotes the common interests and objec- make sacrifices of their time for the Asso- tives of special librarianship. Professional ciation. I was able in 1957 to report that in associations provide an opportunity for mem- one small Division with a membership of bers of the same professional group to know 175 persons (and only about half held their one another better. SLA provides the oppor- first membership in this Division) 29 were tunity to get to know other special librarians. officers or had important committee respon- It pleases us to see the concern of a mem- sibilities, many more were contributing to ber when he learns that he's been dropped the Division's bulletin and to another pub- from membership in his professional Asso- lication project, 14 Division members held ciation because of a mix-up in payment of 20 Chapter and Association offices. his dues. It is satisfying to know that many SLA has a tradition for a high degree of persons take pride in their membership and membership participation. Is this changing? in the Association. It was revealed about a Why do we hear that members are not vol- year and a half ago that 72 per cent of 1,137 unteering "like they used to?" Why does special librarians in privately supported spe- your President get turned down when making cial libraries had their professional Associa- committee appointments (four persons have tion dues paid for them by their employers, said no to chairing one important Associa- 91 per cent were allowed time off to attend tion committee) ? Why do Chapter Presi- professional meetings and 84 per cent had dents complain that no one wants to work? expenses to such meetings paid by their em- Why do Division Chairmen tell the same ployer. One might ask, "Is there anything story? Why do committee chairmen report wrong with paying dues in your professional that committee members have not partici- Association with one's own money, attend- pated in the decisions of their committees? ing professional meetings on one's own time SEPTEMBER 1961 and at one's own expense?" I don't oppose financial requirements. And all must report subsidized participation in a professional as- to the Association. This seems healthy. sociation; on the other hand I don't recog- Some of the accomplishments, some of nize that participation is contingent upon the problems, of Special Libraries Associa- being paid to do so. tion during the past year are called to your As Executive Secretary of your profes- attention. sional Association I do recognize though that there are a number of services which an Membership association headquarters staff can provide Membership on May 20 of this year was more effectively and more efficiently than the same as on this date a year ago. The 1961 can be provided by volunteers on a part-time membership is 5,215. In 1960 it was 5,215 ; basis. The Association needs an even stronger 5,063 in 1959; 5,209 in 1958. The growth Headquarters. Your President, the Executive is recorded for the Active membership, al- Board and your Executive Secretary are work- though the percentage increase of new kern- ing toward that end. I urge you though to bers is higher for the Associate. Through the consider the need for even more participa- review of all pre-1959 Associate members tion by the general membership-participa- and the automatic qualification for Active tion in evaluating, in planning and in rec- membership after three or five years in most ommending policy to the Executive Board. instances, the Active membership total has To better assist committees, direct liaison increased. It is likely that this increase will between an Association Headquarters staff continue with larger increases noted in the member and each committee is being recom- ~eriod1963-1965 and thereafter. mended to the Executive Board in a separate A four-year comparison of membership on report. Those of us on the payroll of SLA May 20, by classes, follows: recognize our responsibility. We recognize too that we must participate in this evaluating, planning and recommending. We urge Active all of you to read and study the report of the Associate Goals for 1970 Committee and to make your Affiliate ideas known to this Committee. Student Life There is real strength in the Chapters and Emeritus Divisions of the Association. Here too are Honorary some of the real weaknesses. We must re- Sustaining view our strengths, assess our weaknesses. Institutional Without self-examination we may only be trying to fool ourselves and only rationaliz- Total ing in our reluctance to find out what is really wrong. I was impressed some months " Retired ago when I read an outsider's statement as to the relative autonomy of our Chapters and In the first four and a half months of Divisions. They elect their own officers, plan 1961, 527 persons have been accepted for their own programs, publish their own bul- membership (437 paid). It was 461 (429 letins. All, though, have the same standards paid) in 1960. A tabulation of new mem- for membership. All must meet the same berships follows:

New Membership Statistics JANUARY-MAY JUNE-DECEMBER TOTAL Accepted Paid Accepted Paid Accepted Paid Denied 1958 - 580 - 410 - 990 - 1959 - 374 - 232 - 606 102 1960 461 429 203 178 664 636 92 1961 (Jan.-May 15) 527 437 - - - 34 366 SPECIAL LIBRARIES New members in 1960 were assigned to vote by a substantia1 majority in 1958 is these classes : time-consuming and thankless. Their efforts Active and those of others studying the membership Associate procedures, so that as many persons as possi- Affiliate ble interested in the program of the Associa- Student tion can become active participants, are to be Life noted. Emeritus Within less than two and a half years Sustaining SLA has received support in Sustaining memberships from some 137 different or- Total ganizations. The largest number at any one Thorough study of the denied member- time is the present 110. This compares with ships of 1959 and 1960 was made by the 101 a year ago on this date and 107 on De- Admissions Committee, with these results: cember 31, 1960. With the cooperation of No library or undergraduate degree .... .42 the membership, of the Public Relations and 4 now aualified Membership Committees we need to dis- 3 need 2 years before qualifying cover why SLA does not have more Sustain- 5 need 3 years ing members, why 25 members have not 8 need 4 years renewed, and most important, how this 15 need 5 years source of support for the programs of the 3 need 6 years Association can be increased. 2 need 7 years There was satisfying response to the re- 2 miscellaneous vised dues invoice. Many members supplied their business address. This information, Undergraduate degree but insufficient ex- though, becomes file information and does perience ...... 37 not, unless the member so designates, be- 16 needed 1 year experience at time of come a part of his Association address. In- application come from dues in the period October 1 21 needed 2 years experience at time of through March 31 increased slightly (some application $443). 19 are now qualified Considerable time and money have been 18 will qualify in 1 year volunteered and spent since last August, Not in a special library ...... 89 when the program for review of all pre- College or university library 38 1959 Associate memberships was begun. Patients Library 1 Conservative estimate of Association Head- Military Library 3 (now eligible) quarters staff time spent in this work (for Public Library 27 the most part, by Mrs. JoAnn Beths, Mem- State Library 2 bership Assistant) is five man weeks. The Miscellaneous including unemployed 18 three-person Admissions Committee has re- Not in professional work ...... 26 viewed nearly 400 applications and spent endless hours in conference and correspond- This study disclosed that within one year ence. It is unfortunate that a few members from the time of application 20 persons have misunderstood the purpose of this re- would qualify for Association membership, 24 within two years and five within three view. It was to determine the eligibility of years ; 30 others would qualify after longer 610 pre-1959 Associate members for Active periods; 115 were not likely to qualify be- membership. No one qualified for Active cause they were not employed in a special membership will be required to change his library or in a professional position. The class of membership, yet it is hoped that he assignment given the Admissions Committee will be interested in doing so as an indication to provide interpretation to the standards for of his continued interest and support of the membership adopted through membership Association. A review of these and additional statistics as possible. It has endeavored to do this in completes the picture for this program: three quite distinct though often overlapping areas : 1) internally among individual Asso- ciation members; 2) among other library and professional groups; and 3) among the Sent review letter and application 610 nonlibrary public, especially with organiza- Sent second letter and application 341 tions having, and users of, special libraries. Sent report on May 1 on results 333 A start has been made in all three directions, Eligible for Active membership and plans for the future are developing. and to be so billed for 1962 213 Public relations is, though, as Mrs. Henrietta Not eligible for Active mem- Perkins, Assistant Librarian of the Yale bership 120 Medical Library, says, "It's up to you"-- Eligible for Active membership outstanding performance on the job. The but requested to retain Asso- Association, through its public relations pro- ciate membership 2 5 gram, is standing by to document this. Pending 10 Billed for Active membership for Internal public relatiotzs 1961 5 3 Internal public relations, to better inform Paid after billing 43 the membership itself of Association pro- Paid without being billed 15 grams, received, as might be expected, the Change because of review 58 most attention during this initial nine-month Eligible for Emeritus member- period. The Executive Board and Chapter ship 4 (3 paid) and Division bulletin editors were added to Resigned membership 2 6 the basic media list and now automatically Dropped in 1961 for nonpayment receive all Association press releases. The of dues 66 SLA Bulletin, a newsletter devoted to Asso- No response-to be reviewed in ciation affairs and published in 1947, was fall 1961 113 issued, as in the past, three times during the year. It is now prepared by the Public Re- Public Relations lations Department instead of by the Execu- Last August the Association added a for- tive Secretary, and reports on many items in mal staff-administered public relations pro- addition to Executive Board and Advisory gram to its many other activities. Recogniz- Council meetings. Each month Special Li- ing that public relations is closely allied with braries carries a feature entitled "Associa- publishing and that in the past Special Li- tion News," which also reports on pertinent braries and the Association's many reference events, meetings, plans and developments. and bibliographic publications have best These publications all help keep individual served to publicize SLA among librarians members better informed on Association af- and the general public, the Executive Board fairs. The Executive Secretary remembers re- authorized the expansion of the editorial of- actions received from the Advisory CounciI fice into a Publications and Public Relations in February 1960 when it was suggested that Department. The Editor and Publications the Bulletin as a source of Association news Officer, Mary L. Allison, was named Direc- be discontinued and the information be tor; and in December a professional As- added instead to Special Libraries. There sistant was added. needs to be further study of the Bulletin. It "Public relations" is an evasive term con- is recommended that the Publications and noting different things to different people, Public Relations Committees make a study but the Association staff has interpreted it of the Bulleti~z,considering several points, to mean the effort to present the Associa- and report to the Executive Board at its tion's activities and objectives and the grow- September meeting: 1) Purpose, 2) Name, ing importance of special library service in 3) Format, 4) Frequency, 5) Distribution as straightforward and informative a manner and 6) Costs. SPECIAL LIBRARIES Twenty-two press releases were written year, and together they have arranged for and more than 4,000 copies distributed dur- releases and stories for release before and ing the current year. ~lthou~hthese releases during the Convention in San Francisco. Ex- were primarily intended to publicize the As- hibit and give-away materials were supplied sociation to the general library and nonli- to several Chapters. A file of publicity clip- brary public, many of them dealt with pings was maintained at Association Head- specific Association Committee and Chapter quarters, and the library and subject field affairs. 1961-62 scholarship announcements media lists are being checked and updated. were sent to accredited library schools, edu- For the first time, Chapters and Divisions cational journals, liberal arts college deans have been invited to display their publica- and teachers college presidents in July. On tions at the Association's Convention booth. May 30 a release on the scholarship winners Additional internal public relations con- will be sent. Releases on two nonserial pub- templated for the near future include more lications went to appropriate journals in the short articles in Special Libraries on such field of the work; three pieces were prepared relatively unknown Association activities as for the Recruitment committee: one oh the Division subscription bulletins, the transla- revision of Putting Knowledge to Work and tions survey, Technical Book Review Index! two on the John Cotton Dana Lectures in and the work of special representatives on Special Librarianship; the Convention Com- joint committees; the preparation of an mittee had a release on the preliminary Con- up-to-date list of free exhibit materials and vention program; the Awards Committee pamphlets to attract new members (especially supplied ;nf&nation for the release on the Sustaining members) ; and closer liaison 1961 Hall of Fame; the Cleveland Chapter with Chapter and Division publicity chair- requested a release on the joint Chapter men through the medium of a newsletter meeting it sponsored in April; and a piece similar to that issued by the Recruitment announcing the publication of the tenth edi- Committee. tion of the Directory of Libraries and Infov- mation Soz~rcesin the Philudelphia Area was Public relations with other profe.rsional groups distributed for the Philadelphia Chapter. The Executive Secretary and the Public Other releases cover the organization of the Relations Director, as well as Association new Publications and Public Relations De- officers, have represented the Association at partment, the publication of the membership library and other professional gatherings. directory, the January interlibrary association These are reported in detail later. The As- meeting on the future role of CNLA, Presi- sociation has exhibited its services and pub- dent Sewell's new position at the National lications at a number of professional meet- Library of Medicine, and the election of of- ings, including the American Documentation ficers. All these, and some of the resulting Institute in Berkeley, California (set up and notices carried in the library and trade press, manned by members of the San Francisco may be viewed in the publicity scrapbook at Chapter) ; the American Association for the the Association's Convention exhibit. Com- Advancement of Science in New York City mittees, Chapters and Divisions are urged (set up and manned by members of the Sci- to make use of the service available from Tech Group of the New York Chapter) ; the Association Headquarters in publicizing their annual Congress for Librarians held at St. activities and programs. John's University in Jamaica, New York (set This spring the Recruitment Committee up and manned by the Public Relations Di- resumed its Newsletter and the Public Rela- rector) ; and at many local career days and tions Department assisted by editing the regional meetings organized by Chapters and COPY and stenciling and mailing two issues to Divisions. In July the Association will for more than one hundred persons interested in the first time exhibit its services and publica- library recruiting. The Public Relations Di- tions at the ALA Convention in Cleveland. rector has been in close contact with the Con- The Translations Center exhibit is scheduled vention Publicity Chairman throughout the for a number of library and scientific meet- SEPTEMBER 1961 ings during the next year. Association publi- materials for display at their meetings, en- cations have been exhibited in the Combined couraging individual members, Chapters and Book Exhibit at the ALA in Montreal in Divisions to take part in such meetings by 1960; the Catholic Library Association in establishing cordial personal relations with Saint Louis in April of this year; and at the their administrative staffs and perhaps con- American Society of Training Directors in tributing to their journals. Philadelphia in May. All these exhibits help make other librarians and professional people aware of the ~ssociationand of special The regular issuing of press releases to the librarianship. technical and business press is one of the During the year exchange of information best ways to acquaint nonlibrarians with and coo~erationwith other associations have SLA, and, as mentioned earlier, 22 releases increased noticeably. Special librarians have on a variety of activities have been mailed been encouraged to participate in National out during the current Association year. Library Week. The Library Technology Proj- Other successful media are the Association's ect and ALA have sought the assistance and six informative brochures which are regu- counsel of SLA on several projects and in larly revised and updated. The Translations return have su~~liedI I the Association with Center brochure was revised with a new recruitment materials and procedure infor- format to tie in with the Center's two trav- mation, and meetings of the CNLA Program eling exhibits. The Books and Periodicals Committee have been held at Association brochure was completely redone to include Headquarters. The Association granted per- the names of the authors, editors or commission to the National Microfilm Associa- pilers, the sponsoring Division or Chapter, tion to publish as a separate the bibliog- and the Library of Congress catalog card raphies on the reproduction of documentary number. The Consultation Service and SLA information that have been compiled by Activities and Organization pieces were also Loretta J. Kiersky for Special Lib1.ar.ie.r dur- revised, and the one on the Loan Collection ing the past few years. This was distributed will be updated shortly. at the NMA convention and included a page Recruitment activities are anoth-r excellent describing SLA's activities and interest in means of informing the general public about the microreproduction field, and copies were special librarianship. SLA's very successful also supplied the Association for its own recruitment booklet Pntti~zg Knowledge to use. Wmk has been revised and reprinted in The Association has arranged special li- quantity. More than 8,000 copies were dis- brary visits and entertained a number of tributed during the year-most without visiting foreign librarians from the Philip- charge. The leaflet Make Your Caveer in a pines, France, Sweden, Brazil and India, in- Special Libr.arj was also reprinted; some cluding most recently the four Russian 5,000 copies of it and other recruitmeni librarians on a U.S.-U.S.S.R. cultural ex- items were also distributed. A new venture change. The International Relations Com- will be a special library recruitment booth at mittee issued an informal newsletter and the first National Career Show to be held at invitation to foreign library associations for the New York Coliseum June 7-11," With the San Francisco Convention. It is recom- the help of the Recruitment Committee mended that such an invitation go out each Chairman and the New York and New year to all member associations of the Coun- Jersey Recruitment Committees, the Public cil of National Library Associations in the Relations Director is preparing display items United States and to other professional as- and give-away materials and arranging de- sociations closely allied with the subject tails of manning the booth. Although the interests of the Divisions. primary purpose is to attract young people In the future it is hoped that the Public Relations De~artmentcan foster wider co- * EDITOR'S NOTE: The National Career Show operation with other groups by furnishing was postponed after this report was prepared. SPECIAL LIBRARIES, to special library careers, it is also hoped to at the local level such as those held recently stimulate interest in librarianship in general, between SLA Chapters and chapters of the and to this end other library associations National Office Management Association have been invited to send their recruitment (NOMA) and the Systems & Procedures items for display and distribution. Library Association (SPA) should be duplicated in schools in the metropolitan New York area other areas. have also been asked to contribute catalogs As in any public relations activity, there is and descriptive materials. If the display rs itill much that may be done. The sound be- successful, Chapters and Divisions will be ginnings have been made that can develop encouraged to use a similar exhibit at local into continuing and specific programs. and regional vocational meetings. An exhibit unit. to be used for the first time at this Meetings and Visits meeting, has been purchased. One of the most important functions of Information on the Association and special Association Headquarters is representation libraries has been supplied by telephone and of SLA within special librarianship, with letter to a number of writers preparing other librarians, and finally with other articles for nonlibrary journals, notably Pub- groups. The Executive Secretary, as a mem- lic Relations News. Indu~lrial Relatiom ber of the Program Committee of the Coun- hTews, Ma?zageme~tiMethod~ magazine and cil of National Library Associations, par- several Prentice-Hall news services. Possible ticipated in a two-day meeting at Columbia authors were suggested to other editors who University of distinguished leaders in the wanted librarian-written pieces. Photographs profession invited to discuss what CNLA were lent to a number of other journals and might do for the profession. Four former to Collier's Em-yclopedia. Results of Chapter Presidents of SLA attended-Mrs. Irene M. publicity have been sent to Association Strieby, Dr. Burton W. Adkinson, and Headquarters. Chapters utilized the occasion Chester M. Lewis as invited guests; and of President Sewell's visit to place stories Elizabeth Ferguson as a member of the and reports in their local newspapers. They Committee. Mary L. Allison served as re- were in addition successful in many instances cording secretary for the sessions. The Ex- in arranging television and radio interviews. ecutive Secretary served as a CNLA trustee External public relations will probably be and Chairman of the Committee on New the last to be exploited fully, but there are Members and in the former capacity attended some immediate plans in this area. The first two Board meetings as well as two CNLA is to rewrite completely the SLA Activities meetings in New York-in company with and Organization brochure to describe in it President Sewell in December and with Past- more fully the Division and Chapter pro- President Fuller in May. grams and perhaps the work of some of the Pleasant Chapter visits with the oppor- important Association and joint committees. tunity to meet with officers, committee chair- The second plan is to develop creative re- men, or members were made to the Heart leases on special libraries per se which might of America, San Francisco, Puget Sound, be carried as features or news stories in man- New York, Washington, D. C. and Southern agement or trade journals. It is hoped that California Chapters. In addition the Execu- participation by SLA in the meetings of tive Secretary attended two meetings of the other organizations can be studied by the New York Chapter, two meetings of the Public Relations Committee. Through the Geography and Map Group, one each of newly formed Federation of Management Science-Technology and Social Science, a Organizations (FOMO), of which SLA is midtown luncheon, two luncheons and one a member, we hope to supply in late summer meeting at which he spoke to the Business a directory of local Chapter officers in more and Finance Group, and a Sci-Tech all-day than two dozen organizations in the general seminar on information storage and retrieval. field of management, finance, accounting, Talks were made before library school personnel, and engineering. Joint meetings students at St. John's University and Pratt SEPTEMBER 1961 Institute. The Executive Secretary also served Publications, Personnel, Public Relations, on the Advisory Committee for the Third Recruitment, SLA Professional Award and Annual Congress for Librarians at St. John's Hall of Fame, Special Libraries, Statistics and attended the Congress on February 22. and Translations Center. Trips to Washing- Also attended were two meetings of the ton, D. C., and Chicago were necessary in New York Society of Association Executives, two instances. one meeting of the New York chapter of the National Association of Exhibit Man- Publications agers, and the NAEM convention in Cleve- With the publication of Mrs. Eva Lou land. Along with President Sewell he at- Fisher's A Checkli~tfor the O~gmzization, tended the second meeting of the Congress Operation and Evaluation of a Company Li- of Management Oriented Associations in brq in September, a new Association best- New York in December and the third meet- seller was launched. More than 3,000 direct ing (now Federation of Management Or- mailing advertising pieces and press releases ganizations) with First Vice-president Jack- were sent out announcing the work, and son in Chicago in March. orders began pouring in immediately. It has Active and healthy cooperation with the been adopted in several library schools, and American Library Association included at- through publicity in many sources librarians tendance with Paul B. Howard, SLA repre- and management alike have placed orders. sentative, at an October Bookbinding Com- Within five months the initial printing of mittee meeting in Chicago; arranging a 2,000 copies was committed and a second meeting of special librarians in New York in printing was necessary. October to advise on the Library Technology Mrs. Fisher's work has been widely re- Project Circulation Control Study; and a viewed and listed in management and tech- visit to ALA Headquarters in March and nical as well as library journals in the United the opportunity to confer with eight staff States, Canada and abroad. Typical of the members on problems of mutual association favorable comments are those of A. W. M. interest. Jorday in the January 1961 Revue de la Also attended were the Eastern College Docmnentation: "Although the booklet is Librarians conference, a regional meeting of intended mainly to serve as a memorandum the Medical Library Association, a meeting for employees who, having no training in on the development of library resources in librarianship, are confronted with decisions New York State, and a luncheon at The or judgments on library matters, one soon H. W. Wilson Company. On two occasions concludes that numerous details will be of he and President Sewell met with directors interest for existing company libraries or of the Science Information Personnel Study. other libraries as well. . . . The contents Miss Allison attended meetings of the are well arranged. Cross references in the Library Public Relations Council, the New text and an alphabetical contents list add to York chapter of the Society of Technical the usefulness of the booklet, while con- Writers and Publishers, and a McGraw-Hill ciseness of its summaries makes this guide press party introducing its Encyclopedia of book so easy to consult." Science and Technology. After a lapse of four years a new Di- There was constant and continuing con- rectory of Membe~swas published in De- tact with committee chairmen and attendance cember. The Directory is what it was in- at committee meetings or conferences with tended it should be-a simple alphabetical chairmen or members of the following com- directory of members compiled by using the mittees : Admissions, Archives, Chapter Re- membership Addressograph plates to print lations, Committee on Committees, Constitu- cards stripped on to pages ready for an off- tion and Bylaws, Convention, Convention set camera. Thus it was possible to compile Advisory, Convention Program, Finance, the Directory quickly and inexpensively and Foundation Grants, Goals for 1970, Head- have it ready for distribution within six quarters Personnel, Membership, Nonserial weeks rather than the six months previously SPECIAL LIBRARIES RECENTPUBLICATION STATISTICS Sales Since Publication to April 30, 1961 Date Copies Copies Other Copies Profit or Published Printed Sold Distributed Loss Translators and Translations May 1959 3,010 2,118 149 Picture Sources July 1959 2,532 2,380 133 Commodity Prices Jan. 1960 1,500 867 197 Personnel Survey Mar. 1960 1,830 296 1,324 Checklist Aug. 1960 3,952 1,507 5 5 TechnicaL Libraries May 1951 5,617 4,708 527 Directory of Members Dec. 1960 2,064 608 39 required. There is recognition of flaws in pervision of the Special Classifications Com- the Directory and the need for improvement, mittee, the current Guide lists the 788 but as a commercial publisher has announced schemes and lists contained in the Collection plans for a directory of special libraries there as of March 20, 1961. U.S. Sources of Pe- seemed little reason to duplicate this effort. troleum and Natural Gas Statistics, Mrs. Advertising was included in the Directory Margaret Rocq, editor, has been completed and produced an income of $1,014. by the Petroleum Section and is being copy- The Business and Finance Division's edited and styled for the compositor. Pub- Sources of Commodity Prices, edited by Paul lication is expected by late summer. Wasserman and published in January 1960, Two Chapter publication projects are was included in the list of outstanding refer- nearing the final stages. During the summer ence books of 1960 prepared by a committee Rio Grande Chapter hopes to finish its Dic- of the Reference Services Division of ALA tionary of Report Series Codes, as does the and published in the April 15, 1961 Library Advertising Group of the New York Chap- Journal. Picture Sources: An Introductory ter its Guide to SpeciaL Issues and Indexes of List, edited by Helen Faye and published Periodicals. Other titles making active prog- two years ago, is continuing to sell steadily. ress are Special Libraries: How to Plan and SLA Bibliography No. 3, Guide to iMetal- Eguip Them, Sources of Inrurance Statistics, lurgical Information, was published on May Handbook of Commercial and Financial 16. A project of the Metals Division and Services (sixth edition), Development of edited by Mrs. Elizabeth Tapia, Research American Libraztries for American Business Librarian at Eastman Kodak, this work lists, and Industry, and Guide to Cartographic with descriptive annotations, more than 600 Research. So there is every indication that books, journals, microforms, theses, transla- the Association's publications program will tions, societies and other information sources be a full and varied one in the coming year. in the broad field of metallurgy. A 96-page Sale of publications continues at a fast 8% x 11-inch book, the Guide sells for $4 clip. In the period May 1, 1960 through and includes author and agency, book and April 30, 1961 a total of 4,310 items, not journal title and subject indexes. An ex- including the membership directory, have tensive direct-mail advertising campaign is been sold, producing an income of $14,- already under way. Press releases have been 165.15. Comparable figures a year ago were sent to the scientific, metallurgical and li- 4,652 and an income of $15,430 ; and 1,701 brary press, and advertisements are being items and $9,806 in 1958-59. The Checklist, scheduled in library and metals journals. as mentioned earlier, has been a best-seller. Two more publications are imminent. The Technical Libraries sold 306 copies during fifth edition of Guide to the SLA Loan Col- the year. The recommendation approved by lection of Classification Schemes and Subject the Executive Board in February, that a study Heading Lists is at the printer and should of the cost of handling publication orders be ready early in July. Compiled by Bertha (75 cents per item charged against the Pub- Barden and Barbara Denison under the su- lications Fund since 1955) be made, and SEPTEMBER 1961 373 that the anticipated increase in income be Since January 1961 Special Libraries has used for employing an order records and in- averaged 56 pages an issues sorely needed ventory clerk, was delayed because of a staff increase, as the following comparison of vacancy. the contents of the first five issues for 1960 Encouragement for Chapters and Divi- and 1961 indicate: sions to prepare and sponsor Association PAGESUMMARY OF CONTENTSOF publications was continued this year. Under SPECIALLIBRARIES the policy of paying a 30 per cent royaltjj January- January- on net profits to sponsoring Chapters or May 1960 May 1961 Divisions, the Picture Division received Advertising 62% 67 % $723.63 for Picture Sources, the Georgia Feature Articles 37 45 Chapter $286.95 for Trarzslators arzd Tram- Book Reviews and latiotzs and the Insurance Division $17.25 Listings 28 136 for National Iizsurance Organizatiom. Association News 4 8% Current Concentrates - 4 Special Libraries The growing significance of the contents Contents of Special Libraries is borne out by the fact Since June 1960 the Special Libraries that the index for 1960 (Part I1 of the De- Committee and the Editor have read and cember issue) required 15 pages instead of evaluated more than 90 papers submitted as 11 or 12 as in the past. A real effort has possible articles for the journal and about been made during the past few years to forty per cent were accepted for publication. improve the coverage, depth, accuracy, and Of the 81 papers presented at the Cleveland value of the annual index and to publish it Convention last June, 31 speakers reported with the final number of the yearly volume. that they did not have formal manuscripts Articles from the journal are also indexed and 50 were received for consideration. Of and abstracted in many other American and these 29 were rejected and 21 were ac- foreign documentation periodicals. cepted for publication, one of which was Apparently librarians in the U.S.S.R. also later withdrawn. Of the 79 feature articles find Special Libraries particularly valuable. published since July-August 1961, 28 were A Union List of Foreign Bibliographic and solicited by the Editor and/or Committee, Library Science Periodicals in Moscow and 22 were Convention papers (two were from Leningrad Libraries reports that in 1955 the 1959 Convention), 16 were unsolicited, Special Libraries was available in 19 libraries eight emanated from Chapter meetings or in the two cities, with Library Quarterly a bulletins, four were papers originally pre- runner-up in 15 libraries, Colle~eazd Re- sented before non-SLA groups, and one rearch Libraries in seven, and American came from the Metals Division fall meeting. Docuinentatioiz in three. Two special issues were planned. The January issue stressed the handling of rare The average monthly circulation from books -and special materials in museum li- July 1960 through May 1961 was 6,553, braries, while May-June was devoted to compared to 6,327 last year, with the March cataloging and classification techniques in issue the largest yet with a mailing of 6,797 various kinds of special libraries. To pro- copies. By March 31 there were 1,223 paid mote interest and participation in National subscriptions. Income from the sale of 1,119 Library Week. the journal carried a series single copies and back issues totaled $839.25. of short special library case histories during A study of possible distribution of Special the three months preceding the Week. A Libraries to library school students at a re- new feature, "current concentrates of the duced rate is under way. Library World," was inaugurated in Feb- ruary. It consists of extracts from papers, Advertisiizg speeches and reports that have appeared else- Advertising income for fiscal 1960 totaled where or cannot be published in full. $13,666.90, an increase of $2,915.40 over SPECIAL LIBRARIES fiscal 1959. From July 1960 through May The number of placements through the 1961 the revenue from advertising was $14,- Placement Service at Association Headquar- 942.90-again a sizable increase of $3,364.80 ters, and through Employment Chairmen in over the same period last year and almost 20 of the 31 Chapters with such an officer, double that of five years ago, when $7,630 total 154. As many companies were known was received from advertising during thst to be cutting back their library service during ten-month period. th- current recession, it is apparent why a number of placements were made at the be- Placement Service ginning salaries. There were fewer of the In September, after it was pointed out higher-paying positions, with only 30 posi- that, unlike other activities of SLA, the tions quoted at a salary over $7,500 in the Placement Service was without the advice current file. 380 placement and other per- and guidance of an Association Committee, sonnel interviews were conducted. the Executive Board approved formation of a Placement Policy Committee in order to Convention provide sustained policy direction to the The highlight of the Association year is Service. This Committee has just been ap- the annual Convention. Although the vol- pointed. Initially it will have the responsi- unteer Convention Chairman and his Com- bility to determine the function of the mittees shoulder an unbelievable amount of Placement Service and how it can best serve responsibility, Association Headquarters has this function. It is recognized that placement continuing responsibility for this activity. In is an expensive service and serves a small this connection the Executive Secretary spent percentage of the total membership. It is dif- three days in San Francisco (1961) in Au- ficult to determine its value. Often it pro- gust, made trips to Washington, D. C. vides counsel to members seeking help on (1962), in January and May, and to Los personal matters. Often it provides counsel Angeles (1968) in May. Negotiations for to persons contemplating special librarian- Montreal (1969) are also being conducted. ship as a career. Many times it provides coun- For the San Francisco Convention, 53 sel on salary and staffing problems to em- exhibit booths for 42 exhibitors (plus a ployers establishing or re-evaluating a library separate room for the Library Technology or information service. Project) have been sold. In addition the PLACEMENTACTIVITY May 1, 1960-April 30, 1961 compared with the same period 1959-1960 Chapters Headquarters 1959-60 1960-61 Total 1959-60 1960-61 (28) (20) 1959-60 1960-61 New Positions 403 438 354 252 757 606 Positions Listed 4/30 138 144 126 116 264 242 New Applicants 263 225 429 360 692 789 Applicants Listed 4/30 370 31 1 169 226 5 39 395 Placements 80 69 109 85 189 154

PLACEMENTSBY SALARY Chapters Headquarters 1960-61 Total 1959-60 1960-61 1959-60 (15) 1959-60 1960-61

$ 3,000-3,999 - 1 8 .2 8 3 4,000-4,999 22 3 30 5 52 8 5,000-5,999 2 1 2 8 3 1 48 52 7 6 6,000-6,999 11 11 16 16 2 7 27 7,000-9,999 8 14 10 5 19 19 10,000 and over 3 5 - I 3 6 Temporary and Part-time 15 2 1 5 5 20 26 SEPTEMBER 1961 375 Association will have an extensive display officers, directors, committees, special repre- including the new professionally built Trans- sentatives, Chapters, Groups, Divisions and lations Center exhibit. 14% pages of ad- Sections in achieving their-objectives. A few vertisements (20 advertisers) have been sold will be mentioned. in the Convention program. Total income Initial processing of 43 scholarship appli- was $9,565 from the sale of booths, $710 cations was done for the first time at Asso- from advertising, which compares favorably ciation Headquarters. Applications were sup- with $6,030 and $500 in 1960. plied to 189 scholarship and loan applicants Approval- - of a Convention Program Com- (30 were received after the February 15 mittee was welcome, and constructive action deadline). Contributions totafing $4,111.75 by this Committee in some six months of were received for the Scholarship and Stu- existence was encouraging. The Exextive dent Loan Fund. scholars hi^ awards were Secretarv assisted the chairman of the Con- made to four winners and details of loans to vention Advisory Committee in a revision of three students were handled. the Convention Manual. 84 referrals were made to the Chapter Consultant Officers and four requests for Personnel Professional Consultants were processed, Two major personnel changes have been while 57 referrals were made to the Loan made in the past year. On April 15 Kathryn Collection of Classification Schemes and E. Smith, Assistant to the Executive Secretary Subject Heading Lists. since May 1955, resigned to seek employ- Average distribution of the Technical for the first five months ment in ~ersonnelor I la cement work with Book Review I~zdex increased from 1,606 in 1960 to 1,634 in another organization.u Her successor will be announced shortly. In the interim, Genevieve 1961. In March, 1,728 copies were distrib- Ford, a longtime Association member and uted. A promotion is still to be con- retired special librarian, is handling the ducted for TBRI. placement activity. Only a minimal amount of progress be- On August 8, Mary L. Allison, on the yond that reported last year was made on staff since December 1955 as Editor of the Association archives. The index to Ex- Special Libraries, was appointed to the newly ecutive Board minutes 1950-1960 was com- created position of Publications and Public pleted by Genevieve Ford and has already Relations Director. In a new position as proved of great value. Unfortunately there Publications and Public Relations Assistant is no progress to report on the Association is June Rephan, formerly with the Research Headquarters library. A report on a special Institute of America. Mrs. Kay Tilker is librarianship information center was pre- Editorial Secretary. pared for presentation before the Foundation An extensive study and review of all staff Grants Committee and is still being consid- positions was completed during the year and ered by that Committee. submitted to the Executive Board for ap- During the year, 69 Division runnings proval. New job descriptions and salary were made by the Addressograph Section ranges were written. The principal recom- and 89 runnings were done for other organ- mendation would create an Accounts and izations. Income from the Addressing Serv- Records Department with Mrs. Emily B. ice was $1,930.46. Shoemaker, currently Bookkeeper, as its It is doubtful that any association pro- Head-a new professional position. The As- vides as regular and complete or costly a rec- sistant to the Executive Secretary under the ord of changes in membership to its sub-units reorganization will assume additional super- than SLA supplies to Chapters, Divisions, visory responsibility. Sections and, since last summer, to Groups in New York and Washington, D. C. Once Miscellaneous each week, changes are reported; and an- Pages could be written to record ways in nually, completely new card records are sup- which the Association Headquarters assists plied. Figures are on following page. SPECIAL LIBRARIES New and reinstated members 863 Cards for new and reinstated members sent to Chapters, Groups, Sections and Divisions 2,094 Members changed name, address, or Division 1,601 Cards for changes sent to Chapters, Groups, Sections and Divisions 9,971 Total number of cards made for all purposes 18,629 This report is presented with acknowl- to the Executive Board at its September meet- edgment of the contributions made by a ing: I) Purpose, 2) Name, 3) Format, 4) hard-working Association Headquarters staff Frequency, 5) Distribution and 6) Costs. in achieving the objectives of the Associa- That an invitation to attend our Conven- tion. Appreciation, too, for the splendid tion go out each year to all member associa- cooperation received from the many officers tions of the Council of National Library and members of the Association is noted. Associations in the United States and to other professional associations closely allied Recommendations with the subject interests of the Divisions. That the Publications and Public Rela- EDITOR'SNOTE: These recommendations were ap- tions Committees make a study of the Bul- proved by the Executive Board at its May 28 letin, considering several points, and report meeting.

Special Libraries Association Membership, June 30, 1961 EMERI ASSOCI- TUS ATE ATE Alabama - - 18 Baltimore - - 8 Boston 4 - 64 Cincinnati - - 16 Cleveland 2 1 18 Colorado - - 8 Connecticut Valley 3 - 2 1 Georgia 2 - 16 Greater St. Louis 1 - 3 Heart of America - - 6 Illinois 2 2 40 Indiana 1 - 14 Louisiana - - 7 Michigan 2 2 34 Minnesota 1 13 Montreal 1 - 24 New Jersey 2 2 28 New York 16 9 165 Oak Ridge 1 - 4 Oklahoma - - 1 Philadelphia 2 3 49 Pittsburgh 3 1 20 Puget Sound - - 13 Rio Grande 1 - 13 San Diego - - 15 San Francisco 2 1 4 5 Southern California - 2 62 Texas - - 10 Toronto 1 - 37 Washington, D. C. 5 4 88 Western New York 1 1 25 Wisconsin 1 - 11 Unaffiliated US. & Canada 1 - 5 Outside U.S. & Canada - - 4 - - 55 28

SEPTEMBER 1961 377 Chapter Relations Committee Report FLORINE A. OLTMAN, Chapter Liaison Officer

Committee Work As Chapter Liaison Officer I assisted President mented this year, and an outline of this plan Sewell in arranging her visits to the Chapters. A follows. Eugene B. Jackson, the Vice-president, new policy for dividing up visits to Chapters be- made visits to Cincinnati and Boston as the first tween President and Vice-president was imple- stage of the changeover.

1964-65 PRESIDENT VICE-PRESIDENT PRESIDENT VICE-PRESIDENT New York Rio Grande San Francisco Connecticut New Jersey Oklahoma Southern California Washington Montreal Texas San Diego Cleveland Baltimore Heart of America Puget Sound Western New York Michigan Colorado Pittsburgh Greater St. Louis Rio Grande Toronto Louisiana Oklahoma* Illinois Alabama Texas* Michigan Georgia Wisconsin Oak Ridge Indiana 1965-66 Minnesota PRESIDENT VICE-PRESIDENT Philadelphia* Heart of America Connecticut* Greater St. Louis Washington* Indiana Boston Oak Ridge Philadelphia Georgia New York PRESIDENT VICE-PRESIDENT Alabama New Jersey Boston San Francisco Louisiana Baltimore Connecticut Southern California Cincinnati Montreal Washington San Diego Minnesota Cincinnati Pueet sound - 1966-67 Wisconsin Colorado Cleveland Rio Grande* PRESIDFNT VICE-PRESIDENT Western New York Minnesota* San Francisco Pittsburgh Wisconsin Southern California Toronto Illinois San Diego Illinois Michigan Puget Sound Michigan* Cleveland Colorado Western New York Rio Grande Pittsburgh Oklahoma Toronto Texas 1963-64 PRESIDENT VICE-PRESIDENT 1967-68 Boston* Minnesota VICE-PRESIDENT Oklahoma Indiana Connecticut* Heart of America Texas Oak Ridge Washington* Greater St. Louis Heart of America Georgia Boston Indiana New York Alabama Philadelphia Oak Ridge New Jersey Louisiana New York Georgia Montreal Philadelphia New Jersey Alabama Baltimore Cincinnati * Baltimore Louisiana Greater St. Louis MontreaI Cincinnati

* Some Chapters may be visited twice in order to initiate the system. 378 SPECIAL LIBRARJES Revisions to the Chapter Manual concerning Grande, Texas, San Francisco Bay, Southern financial statements and allotments were made and California, Toronto and Western New York. mailed to Chapters. Cooperation with library schools was particu- The Admissions Committee requested that larly well planned with workshops and formal questionnaires be sent to a few remaining Chap- instruction in the schools or invitations extended ters which failed to reply to an earlier one. to students to attend meetings. Such activities Comments were requested from several repre- were reported by Greater St. Louis, with invita- sentative members on plans for the Convention tions to students, New Jersey, which had Dean General Sessions program using case studies. Hervey from Drexel as a speaker and Philadelphia, National Library Week questionnaires were a banquet with Drexel Library School Alumni mailed to all Chapter Presidents at the request of Association. Puget Sound established an Education E. G. Strable, SLA representative to the National Committee and worked with Dr. Lieberman of Book Committee. the University of Washington School of Librarian- Three letters were sent to Chapter Presidents ship. Pittsburgh provided an instructor in elemen- with reminders of action due and news of inter- tary reference sources for Carnegie Library School. est to the Chapters. The reminder list seemed to The Puget Sound Chapter reported a Recruitment be very effective in receiving reports in on time. for Librarianship Workshop at the University of Problems from individual Chapters involved Washington on May 5, with two special librarians questions as to how to obtain additional funds for participating. San Francisco Bay's Education Com- projects. One Chapter wished to request additional mittee has worked with the University of Califor- funds for its bulletin rather than for its project, nia's Library School faculty in planning work- but was advised to make the request for its proj- shops. Southern California's Education Committee's ect instead. chief aim was to foster closer relations with li- Another Chapter inquired as to the legality of brary schools and made various efforts including using its funds for travel of its President. As no planning of visits by President Sewell during her statement prohibits this use of funds, the Chapter Chapter visit. Texas has been very active in in- Relations Committee is to make a study of the struction in the Library School of the Univer- problem and report to the Executive Board. sity of Texas for several years and conducted Correspondence from Chapters not receiving another course this summer on special libraries as allotments resulted in the revision of the Chap- well as an institute on special reference collec- ter's financial statement, and the regular appro- tions for the sciences. New York participated in priation was approved. St. John's University Congress for Librarians, which drew about 1,000 librarians. Chapter Activities Directories of libraries were numerous as Chap- Twenty-four of 32 annual reports were received ter projects. Boston, St. Louis, Montreal and from the Chapters, and a great variety of activities Philadelphia reported these, and Philadelphia re- were described. ported the sale of 500 copies at $2.50, Montreal The newest Chapter, S3n Diego, is a fast-grow- 130 with 50 on order. New York has one on ing, active Chapter with a most attractive cover Special Librciries Directory of Greater New York for its bulletin. due in July at $3.00, or $5.00 to nonmembers. Many interesting activities are reflected in the Membership directories were prepared or in bulletins and the annual reports. The format oC process by Southern California, Minnesota, and one annual report, the Minnesota one, would Pittsburgh. compare well with that of any large corporation. Union lists were developed, continued or re- Participation in the H. W. Wilson C:mpany vised by St. Louis, Southern California, New Chapter Award competition increased considerably Jerzey, Rio Grande, Heart of America and In- this year so over-all publicity for special libraries diana. Minnesota completed a regional list of has been widespread. Many unusual approache; holdings in special libraries. This Chapter also were used. Chapters indicating considerable par- initiated a project to improve interlibrary loan in ticipation were Alabama, Cleveland, Indiana, the area. Texas is expanding its list of science Minnesota. Rio Grande, Pittsburgh and Wisconsin. and technology serial holdings to include the Many others made extensive efforts but did not in- whole state. Rio Grande Chapter continued work dicate entry in contest in reports. These were on the business information file of firms willing Georgia, Greater St. Louis, Heart of America, to share their collections using Albuquerque and Montreal, New Jersey, New York, Philadelphia, its Report Series Dictionary project. Puget Sound, Texas, Southern California. Dis- Programs have varied from one on the "Society plays at the Convention showed projects in detail. for the Preservation of New England Antiquities" Many Chapters combined with other Chapter; to one on "lntellectronics and the Library," fol- or with state library associations in joint meetings. lowed by a film showing polymorphic concept of Those indicating such meetings were Alabama, computer design and the interplay of man-machine Boston, Cleveland, Illinois, Indiana, Louisiana. operations. Michigan, Pittsburgh, Greater St. Louis, Heart of Recruiting has been actively pursued, especially America, Minnesota, Montreal, Oak Ridge, Rio by the Boston, Cleveland, Georgia, St. Louis, In- SEPTEMBER 1961 diana, Rio Grande, Southern California and Puget International aspects of special libraries included Sound Chapters. The Washington Library Associ- a visit to the Alabama Chapter by two Indonesian ation and the School of Librarianship sponsored a military library officers, a meeting held at the In- recruitment day for librarianship in which special ternational House at New Orleans by the Louisi- librarians from Puget Sound participated. Texas ana Chapter and Pittsburgh Chapter's cooperation prepared a packet of brochures on libraries, list of with the Pittsburgh Council for International Visi- speakers, a poster and SLA leaflets and mailed to tors. science departments of colleges and universities in To end on a financial note, there are two im- the state. pressive statistics-$1 11 profit from a candy sale Employment and Consultation Committees were by the Indiana Chapter and a $1,000 donation active in most Chapters. by the New York Chapter to the SLA Scholarship Several Chapters indicated a need to organize and Student Loan Fund! and preserve their archives. Division Relations Committee Report LOIS BROCK, Division Liaison Officer

Membership The Transportation Division is carrying out a Membership in most Divisions did not change subject headings project in stages, having com- appreciably. Gains were realized between June 30 pleted one facet covering highway transportation. and March 31 in the Documentation (16 per The Metals and Science-Technology Divisions cent) and Military Librarians (12 per cent) Divi- continue to run their Duplicate Exchange Pro- sions. A loss of 14 per cent in the Hospital Divi- grams. The Military Librarians Division published sion is understandable in view of its imminent a Union tist of Military Pe~iodiralslast summer. dissolution. The Newspaper Division lost six per The Publishing Division has partially lifted the cent in spite of an active membership campaign. burden of its Convention booth from the shoul- It suggests that membership requirements be ders of the Division Chairman by appointing a studied to provide some sort of affiliation for committee for this function. Members of the In- those who will qualify for SLA in a short time. surance Division have exchanged lists of com- Otherwise, when there is too long a wait, interest pany officers. in SLA is lost. Bulletins Convention Bulletins have been issued by most Divisions Convention plans seem to have started in June and have carried out very well their primary 1960 in most Divisions, with the result that pro- function as channels of communication between grams were published in their spring bulletins. Division officers and the membership. Moreover, Several groups sent out questionnaires to ascertain they have reflected a high level of professional approximate attendance at various functions sched- competence in their feature articles. The Advertis- uled for San Francisco. Two Divisions have long ing Division has issued three special supplements range program plans. Documentation hopes to de- under the general theme, "International Focus," velop a series of manuals from the papers of sev- which contain thorough analyses of sources of eral Conventions. Transportation continues to information in Canada, Great Britain and France. cover various sources of information in Convention Membership directories are being offered in alpha- panels. The resulting papers have been well re- betic, geographic and company forms in some bul- ceived. They hope, at the end of the series, to letins. Some really fine bibliographic tools are publish one large "Sources" paper. evolving as a result of Convention papers or projects, which are reported in the bulletins. Projects Several projects will come to fruition in the Activities near future. Many of these will be guides to Most Divisions have appointed committees to sources of information in a particular field. Sep- work with the Association Professional Standards arate parts of these guides often appear in a Divi- Committee. Biological Sciences, Geography and sion bulletin as they are released and then brought Map, Metals and Newspaper Divisions have together for the final manual. This is the case with worked out standards in at least two fields, space the Geography and Map Division's "Cartographic and equipment and objectives and staff. Some of Research Guide." Biological Science Division hopes these have already proved of value to members of to have its "Where to Find It" manual ready this the Divisions. summer. The Metals Division's Guide to Metal- Military Librarians Division has produced a lurgical lnfovmation was published several weeks brochure intended to attract members into their before the Convention. Division and to boost recruitment activities. SPECIAL LIBRARIES Biological Sciences Division's Public Relations Relations with Other Groups Chairman wrote an article entitled "Public Rela- Some Divisions are making valuable contacts tions in Biological and Science Libraries" for the with outside groups. The Metals Division contin- April issue of their Reminder. Advertising Di- ues to sponsor a booth at the Fall Metals Show, vision sent releases on their elections and special where it sets up a model special library and makes bulletin supplements to the advertising editors of available selected bibliographies and book lists. ten publications. Military Librarians participated in the Fourth Mil- While several Divisions are giving much itary Librarian's Workshop. The Science-Technol- thought to Goals for 1970, one young Division- ogy Division has co-sponsored technical seminars. Documentation-is "working out an expression of its (own) true goals" as they consider values and Cooperation among Divisions debits of the many new methods for storing, in- Four of the smaller Divisions began thinking in dexing, abstracting and retrieving information. Atlantic City about the value of combining forces Science Technology and Geography and Map at Convention time. This has given rise to a Com- Divisions administer awards within their own munications Council of the Advertising, Newspa- groups. per, Picture and Publishing Divisions. No mergers Newspaper Division is microfilming its extensive are contemplated, only a strengthening of Conven- archives, while Advertising Division is undertak- tion programs through joint effort. ing a complete review of its material which is Recommendations of Division Chairmen held at headquarters. The Science-Technology Division would like to Science Technology Division is making a thor- have fewer General Sessions at Conventions in ough-going study of Division and Section struc- order to have time for business and program meet- ture, questioning some of the premises upon which ings for its six Sections as well as the Division as the Division and its Sections were formed and a whole. It also feels the need of a Division or- hoping for an answer that will make program ganizational structure that will permit supporting planning and over-all administration easier. subject work on a geographic level. This group Science Technology and Picture Divisions men- also questions the function of the Resolutions Ref- tion a sound financial position as a result of pub- erence Committee, suggesting that it be used by lications. Picture Sources, an Introductory List individuals and unofficial bodies while allowing has brought royalties to its creators; Scientific Divisions and Chapters to present resolutions at Meetings and World List of Aeronautical Journnls Annual Meetings or at meetings of the Executive along with advertising in Sci-Tech News have Board. made possible "worthwhile projects (which) can The comments of the Newspaper Division on be supported without fear of lack of funds." membership requirements were noted in the first A rather strange situation came up in Advertis- paragraph of this report. ing Division where a balance of $1,719 was re- The Metals Division recommends a vigorous ported as of April 15, 1961. They have put $500 study of financial allotments to the Divisions in order to insure communications within the Divi- into a reserve savings fund. This year only one of sion and between the Division and its professional their officers, the secretary, is able to attend Con- counterparts in other societies. tention since their companies have curtailed ex- Another recommendation concerning finances pense money. It seemed logical to use some of the comes from Geography and Map Division, which Division's funds to help out with the expenses of has studied its bulletin expenses over the years the Chairman, at least. However, no clear precedent and finds a regular annual deficit of approximately could be found and the decision was made to let $250. A history of the bulletin, its valuable con- the secretary represent the Division in San Fran- tribution to the profession and the attempts to cisco. raise revenue or lower costs, was presented to the Indicative of our preoccupation with space is a Executive Board in San Francisco, along with a question making the rounds: "Where is the logical request that the Board consider automatically in- home for librarians interested in missiles and creasing its allotment beyond the usual $100 rockets ? Transportation? Science-Technology ?" rather than having the request come in regularly each year. Social Science Division In connection with the Advertising Division's problem of not having its chief officers at Con- Concern is still felt about conditions in the vention, it would welcome a statement of policy Social Science Division. The International Rela- ccmcerning use of Division or Chapter funds to tions Section has been dissolved. Dissolution of subsidize the Chairman or Vice-chairman in cases the Social Welfare Section was in the talking of emergency. Members will discuss this at their stage, but there was never a quorum so that it annual meeting and hope to come up with a rec-- could be put to a vote. Great interest has been ex- ommendation concerning their own Division. pressed in a meeting scheduled before the Social However, they would like to feel that their action Science Open House in San Francisco to take an- is in full accord with Association operational other look at the problem and possible solutions. procedure. SEPTEMBER 1961 Committee Reports, 1960-1961 By Committee Chairmen Admissions Advisory Committee on The Admissions Committee has been engaged in Statistics for three major activities during the past year: I) Ex- amination of applications for membership which Library Services Branch could not be passed at Headquarters; 2) A study of all rejected applications in order to set up a de- U.S. Office of Education cision file; and 3) Associate member review. Progress to Date The decision file has been completed, and copies made for each member of the Committee. The As- Activities during the second year of the Com- sociate review has been in progress, and all applica- mittee's existence have been concerned with as- tions that have been returned to date have been sessing the need for special library statistics and processed. Setting up the decision file from rejects exploring means of obtaining financial support for and the Associate review has pointed up a very im- a project leading to their regular collection and portant fact; i.e., there are a lot of persons among compilation. those rejected who later will qualify for member- Evidence drawn from published sources indi- ship and a considerable number of Associate mem- cates that there are no systematically compiled sta- bers (pre-1959) who will not qualify for Active tistics on special libraries. This lack makes ap- membership until a later time. praisal of needs and resources difficult, if not This Committee feels that these persons should impossible, and militates against effective plan- be tagged for later follow-up. In the case of per- ning. Great as are the problems involved in sons rejected for lack of experience, this follow-up achieving comparable statisticd data for the many has been left to the Chapters with varying degrees types and varieties of special libraries, these prob- of success. Since Chapter committee members lems are not insuperable. And there is a growing change each year and some of these names must recognition among the Association's members that be kept on lists for several years, it is not surpris- a beginning must be made toward filling this gap. ing that they are ultimately lost to membership. With regard to financial support, it was initially The Associate review uncovered the fact that there thought that the Library Services Branch of the are a goodly number of Associate members who Office of Education would undertake the work as will later qualify for Active membership, and un- a normal extension of its statistical reporting pro- less we take the initiative, these potential Active gram. This possibility had to be shelved when the members will remain in the Associate class indefi- Branch failed to receive budgetary support for the nitely. program. The 1960 Convention meeting of the The adoption of standards for membership Committee was devoted to considering alternative seems to have created a demand for membership in proposals for financing the work of collecting and the Association, and in every likelihood as the compiling special library data. standards are firmed up the professional standing Prospects for solving the financial problem im- which results will increase this. This Committee proved when the Association selected the project feels that the present demands on their time make for inclusion among others for which foundation the work difficult and that any future growth support would be sought. On January 17, 1961 would make it difficult for already employed per- the Foundation Grants Committee submitted the sons to carry the load. We realize at the same time project to the Council on Library Resources for that the heavy work load at Headquarters makes grant-in-aid consideration. Shortly thereafter it was the addition of this work out of the question. learned that a similar but broader proposal for a national survey of library statistics had been sub- Recommendation mitted to the Council on Library Resources by The Admissions Committee recommends that ALA. The ALA proposal covered all types of li- the Executive Board consider hiring a part-time braries, including special libraries. What effect the professional librarian of considerable experience to ALA proposal would have on SLA's chances for a handle this volume of work. If the Executive grant was discussed at the Kansas City meeting of Board considers such a recommendation favorably, the Executive Board. The Board instructed the the Committee would like to prepare a list of Chairman of the Advisory Committee to explore qualifications for such a person and compile a list with the Counc~land with ALA representatives of bibliographic tools necessary for effective work. possible coordination of the two proposals. ALBERTAL. BROWN An exploratory meeting for this and other purposes was held on February 24, with Al Trezza EDITOR'S NOTE: This recommendation was re- (ALA), Frank Schick of the Library Services ferred to the Headquarters Personnel Committee. Branch, Bill Woods and Ruth Fine (SLA), and SPECIAL LIBRARIES Mel Ruggles and Verner Clapp of the Council on gested that consideration be given to renaming the Library Resources. At this meeting it was agreed Committee to more nearly reflect its actual role that ALA would eliminate special libraries from and function. As originally constituted the Com- its project, it being understood that special library mittee's purpose was "to give guidance to the Li- coverage would be assumed by SLA. It was also brary Services Branch of the Office of Education agreed that while the Council might wish to con- in the expansion of its current library statistical sider the two proposals as a single package, any series to include data on special libraries." grant that might be made would be to the re- It is apparent that this statement is no longer spective associations for use in the conduct of two accurate and requires revision. It is therefore rec- separate but coordinated surveys. Coordination ommended that the Advisory Committee be re- would be achieved by maintaining close liaison named the Statistics Committee and that its pur- between the directors of the project and the cog- pose be restated as follows: nizant committees, with ex oficio Library Services "The Committee shall be responsible for matters Branch representation on both projects. pertaining to the compilation, coordination and in- Other topics discussed dealt with the need for terpretation of statistical data relating to special and justification of the projects and Frank Schick libraries. In pursuance of its responsibility it shall was instructed to prepare a statement in further study needs for statistical data, promote investiga- justification of the proposals. This statement, to- tions looking to the fulfillment of these needs and gether with a supplementary statement dealing represent the Association in matters relating to specitically with special libraries, was submitted statistics." on April 27, 1961. A subsequent meeting with Verner Clapp on May 3 completed the representa- This recommendation is offered to the Executive tions on the proposal. At this meeting Mr. Clapp Board for consideration and action. explained that consideration of the proposals had RUTH FINE been delayed because of a delay in the Council's Executive Board meeting. This meeting was sched- EDITOR'SNOTE: The Executive Board approved uled for June 2, and it was hoped that final action the change of name to Statistics Committee. would be taken. (EDITOR'SNOTE: The Council rejected the SLA-ALA proposal at that time, but an alternative proposal is now being prepared.) Archives The Archives Committee reports that it has Work Ahead completed the author card file of available papers Assuming favorable action by the Council on and articles written by Association members; how- Library Resources, the Advisory Committee must ever, subject cards await typing by Headquarters be prepared to get the project moving as speedily staff. A description of the reorganized files and as possible. The first step toward this end will be how to use them was written last August, at the the preparation of a project outline for the policy completion of the principal work. A request was guidance of the project staff. Such an outline will mailed that month to Chapter and Division Ar- also be a useful tool for recruiting and selecting chives Committee Chairmen, calling attention to staff. A draft outline is in preparation for later what their archives should contain and asking that submission. copies of new or revised library procedure manu- Some thought has been given to staffing the als be sent to Headquarters for loan. project, but no concerted effort has been made to A revision of the Archives Committee Manual develop a list of potential candidates. This requires has been completed. immediate attention and suggestions are solicited A year ago this Committee reported that it was from the Board and from the membership. In ad- hoped the reorganization work on the Association's dition, other sources will be tapped. archives would be completed by the end of 1960; There is need also for a preliminary testing of ~t was anticipated that assigned clerical Headquar- consumer requirements for statistical data. A be- ters staff would be able to do this work, all of ginning toward this end is being made at the cur- which had been started, and which included bio- rent Convention. graphical data on members and expansion of the And finally the Committee recognizes the need picture collection in relation to publicity on Con- for wider understanding of its objectives and ventions and other meetings. On this, we regret greater participation in its work by the member- to say, nothing has been accomplished. ship. It will undertake to promote such under- Most important of all, the reorganized files have standing through the regular informational media not been maintained insofar as sorting and classi- available to the membership and through soliciting fying of new material is concerned; even the in- comment and discussion at professional meetings. terim file is but partially kept up.

Recommendations Recommendation At the February meeting of the Executive Board, This situation points to the definite need for ad- the Chairman of the Advisory Committee sug- ditional help in order to maintain smoothly-run- SEPTEMBER 1961 ning wheels at Headquarters (which may be Committee on Committees slowed down further with the additional duties lately allocated to Headquarters). The Committee The Committee on Committees has considered therefore repeats its recommendation of last year the committee matters referred to it by the Execu- that the Executive Board authorizes the addition tive Board and makes the following recommenda- of sufficient help at Headquarters to maintain its tions: records properly. GENEVIEVEFORD Awards Committee To avoid possible confusion with the special EDITOR'S NOTE: This recommendation was re- awards committees, we recommend that the title ferred to the Headquarters Personnel Committee. of this committee be changed to Committee for the Recognition of Professional Achievement.

Convention Advisory Committee Awards The recommendation made by the Committee on Committees in January was referred back to This year this Committee worked on the follow- it for reconsideration. After careful consideration ing projects: of the composition and duties of the Convention Advisory Committee and the Convention Program 1. Prepared the announcement and directions for Committee, we find that there is too much dupli- the judges for the 1961 H. W. Wilson Com- cation to warrant continuation of the Convention pany Chapter Award. Advisory Committee. The Committee on Commit- 2. Studied the structure of the H. W. Wilson tees therefore recommends that the Convention Company Chapter Award and made recom- Advisory Committee be discontinued after the mendations, which were approved at the Mid- current year. Winter Executive Board Meeting. A guide for For comparative purposes the present member- the use of the H. W. Wilson Company Chapter ship of both committees is listed below. Award Committee was also prepared. 3. Studied the feasibility of additional awards to be established by the Association. Representatives of current and two succeeding host Chapters This Committee studied a resolution presented Division Liaison Officer at the Annual Meeting of 1960 to establish an Representatives of three Divisions award to be called the Ruth Savord Award and to be given biennially to a person (or persons or group) on the basis of outstanding service in or- President ganizing Association activities. As a criterion Executive Secretary "service in organizing Association activities" is so President-Elect broad as well as subjective that it would be ex- Next Convention Chairman tremely difficult to measure. It would be unfortu- (The past Convention Chairman could be an nate if this proposed award were to slip into a added ex-officio) position as an alternate SLA Professional Award or a "junior" Hall of Fame or as a bouquet to Chapter, Division or Association officers. For Past, current and next Convention Chairmen after all, does "outstanding service" have the Division Liaison Officer same connotation to all Association members? President-Elect For these reasons, the Committee does not recom- Second Vice-president mend establishment of this award. Public Relations Committee Chairman However, the Awards Committee does not want to close the door as far as new awards are concerned. The awards structure of the Associa- President tion was reviewed and presented to the Advisory Executive Secretary Council and Executive Board at their Mid-winter According to the definition adopted for the meetings. From the discussions and comments it Convention Program Committee, in addition to appears there are three areas which should be planning programs, "the Committee may consider explored more thoroughly and considered for and make recommendations on any questions re- awards: 1) Division activities; 2) publications lating to the Convention which may be referred to and 3) a service-type award. it by the Executive Board." Many of the sugges- This Committee was not able to complete the tions and complaints on Conventions relate to suggested studies and hopes this can be done next programs and would naturally be referred to this year. Committee. If there were a large number of other LORRAINECIBOCH problems to be considered, another committee SPECIAL LIBRARIES would be needed; but from the record this does letin, presented an outline of the Bylaws as one not appear to be the case. The other duty of the document and summarized the changes under Convention Advisory Committee, revision of the consideration. Early discussion is expected to de- Convention manual, is done largely by the Past velop mutual understanding and to aid in assur- Convention Chairman in cooperation with the ing that final proposals will be acceptable to a Executive Secretary. significant number of members. For purposes of this interim report, an enumera- Education Committee Definition tion of all of the changes under consideration is The Education Committee shall be a Standing impractical. Generally, procedures and specifics Committee of five members representing differ- have been deleted since both are subject to peri- ent Divisions appointed for overlapping terms of odic change. Such details are more appropriately a two years each. The Chairman shall be the Asso- part of supplementary rules and regulations which, ciation's representative on the Joint Committee on if needed, will receive attention next year. Library Education of the Council of National Li- Among the policy changes being explored are a brary Associations. The duties of the Committee broadened concept of Affiliate membership, pro- shall be to study the present and probable future vision at the Chapter level for individuals who educational needs of special librarians and the will qualify for Associate membership within a period of two years and establishing the office of training currently offered by library schools. The Committee shall work with library schools in any Chairman-Elect of the Advisory Council. way possible to strengthen their programs in the Chapter matters include additional Chapter af- field of special librarianship. filiation on a basis similar to that now in effect for Divisions and authorization of a Chapter's privilege to establish Groups. Of Division concern is a suggested proposal that establishment EDITOR'SNOTE: The Executive Board did not ap- require at least 75 rather than 50 voting members. prove the recommended change of name of the Response to an inquiry at the Advisory Council Awards Committee, but it did accept the defini- meeting on June 6, 1960 indicated favor of con- tion of the newly organized Education Commit- tinuing the double slate and the present method tee and the abolishment of the Convention Ad- of election by mail ballot of the membership. visory Committee. Therefore the tentative Bylaws remain unchanged on these points. The Executive Board approved a Constitution and Bylaws suggestion that as an aid to recognition a photo- graph of each nominee appear with the biographi- At its first meeting on June 29, 1960 the Com- cal notes accompanying the ballot. A recent ex- mittee considered as possible activities: I) con- periment will determine the merits of this device. solidating the Constitution and Bylaws into one The Committee acknowledges with appreciation document called Bylaws; 2) rewriting the text to the generous assistance received from Association eliminate procedural details and to conform with officers, the Executive Secretary and all others who current practices and 3) studying suggested policy are working with us in writing the Bylaws. changes. All were believed desirable courses of KATHARINEL. KINDER action and received attention at ten subsequent meetings. In part these efforts continued work begun by the 1955-56 Committee under the chairmanship of Isabella Frost. At that time a Consultation Service completely rewritten single document was pro- The Committee met six times in the last year posed. with every member attending each meeting. During the past year a tentative draft of the During the past year a revised Consultation Bylaws was completed with the exception of sec- Service Manual has been printed and mailed to tions pertaining to property, funds and contracts. all the Chapter Consultant Officers. Also, the Con- These areas still require study and investigation. sultation Service folder has been revised. Progress reports presented to the Executive The Committee felt that more publicity was Board on September 29 and February 16 in- needed on SLA's Consultation Service. We have cluded the text to date and noted policy changes. submitted a suggestion to several national business Matters most directly affecting the interests of magazines for an article. We have been notified individual members, Chapters and Divisions were that Management Review will publish in the near reviewed with the Advisory Council in Kansas future a brief article written by the Committee. City on February 17. Each such exchange of in- We feel that obtaining further publicity is a proj- formation has yielded helpful constructive ideas. ect the new Committee should pursue vigorously. Communication was extended further through An advertisement publicizing the need for more an informal open meeting scheduled during the Professional Consultants has been appearing in Annual Convention. To permit advance study and Special Libraries. The requests for application encourage participation a memorandum, transmitted forms as a result of this advertisement have been to members with the April issue of the SLA Bul- numerous. However, some of these persons have SEPTEMBER 1961 not returned the forms and some have not met Since the establishment of the Consultation the necessary qualifications. Seventeen new Pro- Service in March 1957, the Chapters have han- fessional Consultants have been approved during dled 288 consultations resulting in 67 new li- the year. A letter is being sent to the Chapter braries. Presidents asking them to urge the experts in The Committee recommends that the following their Chapters to apply. We would like to have question be added to page 4 of the Application for complete subject and geographical coverage, and Approval as a Professional Consultant form. this is not true at present. 19. SLA Membership: Chapter Following are the statistics taken from the re- Type of Membership: Active- ports of the Chapter Consultant Officers. The 28 Retired- Chapters reporting have received 90 inquiries concerning the Consultation Service resulting in 52 Year joined: - consultations with 17 inquiries still pending. From Offices held: these consultations, 15 new libraries have been started. The Executive Secretary has received four requests for the services of Professional Consult- Question 19 would be changed to question 20. ants. I have enjoyed serving on this Committee and CHAPTERCONSULTATION STATISTICS wish to thank all the members of the Committee May 1, 1960-April 31, 1961 during the past four years for their wonderful cooperation. Also, I'd like to thank the Chapter Consultant Officers for all the work they've done Alabama 0 0 to further the aims of this service. Baltimore No Report FLORENCEH. ARMSTRONG Boston 2 1 Cincinnati 2 0 Cleveland 10 0 Convention 1961 2 1 Colorado The 52nd Annual Convention of Special Li- Connecticut braries Association was held at the Sheraton-Palace Valley Hotel, May 28 to June 1, 1961, in San Francisco. Georgia The registration totaled 1178 members, guests and Greater exhibitors as represented in the following statis- St. Louis tics. Each registrant was counted under first Divi- Heart of sion and Section indicated. America 0 0 Illinois 3 0 REGISTRATION STATISTICS Indiana 1 1 Louisiana 1 0 CHAPTERS Michigan 1 0 Alahnma ...... 15 Minnesota No Report Baltimore ...... 5 Montreal No Report Boston ...... 30 New Jersey 2 0 Cincinnati ...... 15 New York 5 0 Cleveland ...... 16 Oak Ridge 0 0 Colorado ...... 10 Oklahoma 0 0 Connecticut ...... 3 Philadelphia 0 3 Georgia ...... 10 Pittsburgh 0 0 Greater St. Louis ...... 7 Puget Sound 1 1 Heart of America ...... 8 RIO Grande 1 0 Illinois ...... 65 San D~ego 0 0 Indiana ...... 5 San Francisco 4 1 Louisiana ...... 3 Southern Michigan ...... 27 California No Report Minnesota ...... 21 Texas 2 2 Montreal ...... 18 Toronto 3 1 New Jersey ...... 25 Washington, New York ...... 113 D. C. Oak Ridge ...... 1 Western Oklahoma ...... 2 New York Philadelphia ...... 28 Wisconsin Pittsburgh ...... 15 Puget Sound ...... 19 RioGrande ...... 11 SPECIAL LIBRARIES San Diego ...... 13 the local Chapter to review Convention planning San Francisco ...... 211 and select the Executive Committee. Although Southern California ...... 99 our Executive Committee was larger than usual Texas ...... 16 for SLA Conventions, the Committee was effective Toronto ...... 9 because many doubled in brass as Committee Washington, D. C...... 64 Chairmen. Through this dual capacity. Convention Western New York ...... 12 policy was more effectively implemented by com- Wisconsin ...... 7 mittees actively engaged in Convention planning. Unclassified ...... 5 In addition to Roy J. M. Nielsen, Treasurer, and Marie Grace Abbruzzese, Secretary, the Executive 908 Committee was comprised of: Dr. Peter T. Conmy, Nonmembers ...... 141 Isabella M. Frost, Marjorie Griffin, Beverly Guests ...... 33 Hickok, Thelma Hoffman, Marie E. Koutecky, Exhibitors ...... 76 Doris Lanctot, Lorraine Pratt, Mrs. Margaret M. Rocq, Mrs. Amy W. Rose, Mrs. Elizabeth Bou- Total telle Roth, Russell R. Shank, Alleen Thompson and Mrs. Margaret D. Uridge. The following Committee Chairmen were ap- Advertising ...... 14 pointed: Banquet-Marie E. Koutecky ; Exhibits- Biological Sciences ...... 49 Rocco Crachi; General Sessions-Mrs. Elizabeth Business & Finance ...... 105 Boutelle Roth; Hospitality-Alleen Thompson; Documentation ...... 22 Information-Mrs. Amy W. Rose, Mrs. Marjorie Geography & Map ...... 18 D. Hall, Co-Chairmen; Local Arrangements-Jack Hospital ...... 11 B. Goldmann; Meals-Phyllis Jane Anderson; Insurance ...... 19 Opening Reception-Isabella M. Frost, Mrs. Metals ...... 25 Jeanne Nichols. Co-Chairmen; Printing-Marian Military ...... 23 E. Wickline; Publicity-Theodor B. Yerke; Reg- Museum ...... 19 istration-Doris Lanctot ; Tours and Transporta- Newspaper ...... 15 tion-Mrs. Margaret M. Rocq, Anne Burnett, Co- Picture ...... 15 Chairmen. Publishing ...... 18 Two special committees were organized for the Science-Technology ...... 420 San Francisco Convention. These were, with their Sccial Science ...... 47 Chairmen: Personnel Placement-Rose Kraft ; Transportation ...... 13 Visiting Foreign Librarians-Mrs. Sara P. Shep- Unaffiliated ...... 75 herd. Approximately 12 meetings were held with the Executive Committee at which time Committee Chairmen and occasionally, Division Representa- SECTIONS tives, were present. In addition, the Convention Science-Technology Chairman issued several memoranda in which Chemistry ...... 138 immediate problems were presented for solution. Engineering ...... 161 One of the first Committee projects was to de- Paper & Textile ...... 10 termine the facilities available at the headquarters Petroleum ...... 38 hotel and to what extent the hotel would give Pharmaceutical ...... 3 1 assistance in Convention planning. We were fortu- Public Utilities ...... 16 nate in that the Sheraton-Palace provided, with- Socid Science out charge, a meeting room for the Convention Industrial Relations ...... 1 Committee whenever necessary. San Francisco has International Relations and History ..... 20 a very effective Convention and Visitors Bureau. Public Administration ...... 1 During the early days of planning, the Conven- Social Welfare ...... 5 tion Chairman secured from the Bureau informa- Unaffiliated ...... 20 tion and assistance that would be available before Advance Registrations ...... 637 and during the SLA Convention. Outstanding in Paid ...... 607 this service was the arrangement to handle hotel Not paid ...... 30 reservations through the Convention Housing Bu- reau. The Bureau also provided descriptive in- Executive Committee formation and other publicity materials, which Planning for the San Francisco Convention be- were utilized before and during the Convention. gan in 1956 when the local Chapter voted to ex- In addition, the Bureau provided cashiers and tend an invitation to the SLA Executive Board to registration clerks during the busier days of the hold a Convention in San Francisco. My appoint- Convention. ment as Convention Chairman occurred in Jan- By September 1960, the Division Representa- uary 1959, at which time I met with officers of tives had been appointed. They were urged to SEPTEMBER 1961 secure from the program chairmen of their re- The Convention officially began with the Open- spective Divisions and Sections, no later than De- ing Session on Monday, with President Winifred cember first, content sufficiently complete to in- Sewell presiding, when a welcome from San Fran- clude in the Preliminary Program announced in cisco was extended personally by the Mayor of January. We believe that this Preliminary Pro- San Francisco and when the members received gram was in a greater stage of completeness than a new challenge through the keynote address, usual, and that it was extremely helpful for plan- "Into the Mainstream," by Dean Lawrence Clark ning by SLA members who necessarily had to Powell. More time for Division and Section travel a great distance to attend the San Francisco meetings was provided in the program this year, Convention. and joint meetings were encouraged. Monday was the heaviest day for luncheon meetings, and Division Representatives Tuesday was full with the Second General Ses- Some Divisions and Sections are not represented sion in the morning and the Annual Business in the membership of the San Francisco Bay Re- Meeting in the afternoon. Wednesday was filled gion Chapter; therefore, it was necessary to ap- with Division and Section meetings, followed point some Division Representatives to serve in by the cocktail party and Banquet in the evening. those Divisions with which they had little more Thursday was devoted exclusively to tours and than slight professional interest. However, the visits to libraries in San Francisco and the area. enthusiasm with which they approached their No attempt can be made in this report to ap- task was limitless. The Division and Section repre- praise the several meetings or present a critique sentatives were: Advertising-Miriam Droege ; of any, although some "behind the scenes" prob- Biological Sciences-Alba W. Eldredge; Business lems developed whose solutions may lie in the and Finance-Mrs. Isabella Lyon Nestor, Mrs. recommendations given later in this report. Marion M. Smith, Co-Representatives ; Documen- tation-Lorraine Pratt; Geography and Map- Placement Office Beverly Hickok; Hospital-Alba W. Eldredge; The purpose of the Placement Committee was Clara S. Manson, Co-Representatives; Insurance to serve as a panel of experts to assist the Place- -Margaret Hatch; Metals-Mrs. Betty B. Bate- ment Office in managing an effective placement man; Military Librarians-Mary-Lofton Simpson; service during the Convention. A total of 119 Museum-Irene Simpson; Newspaper-Robert J. interviews were conducted, 72 with employers Everson, and later-Barlow A. Weaver; Picture- and 47 with applicants. Library school students Irene Simpson; Publishing-Mrs. Erma J. White; from University of California School of Librarian- Science-Technology-Glenn R. Maynard; Sections ship served as receptionists. They kept the position of Sci-Tech: Chemistry-Marie Tashima; Engi- notices posted on the bulletin board and handled neering-Robert H. Herrick; Paper and Textile- their receptionist duties efficiently. Anne M. Avakian; Petroleum-Marilyn K. John- Suggestions for the future are son ; Pharmaceutical-Mrs. Jeannette G. Yeazell ; 1. Adequate rooms with larger space for inter- Public Utilities-Anne Burnett; Social Science views should be provided. Mrs. Anne Rand ; Transportation-Beverly Hickok. 2. An information sheet should be sent along These same Representatives were on duty dur- with the Preliminary Convention Program in ing the Convention, and a great deal of the success January stating the services and requirements of of the Divisional programs can be attributed to the Placement Office and the arrangements made the cooperation of these members. for placement service during the Convention. A form could be completed by the employers in ad- Program vance of the Convention and submitted so that list- Public opinion on the Association level as well ings could be placed more promptly on the bulle- as the local level seemed to favor a five-day Con- tin board. vention, particularly since distance was a factor 3. It is recommended that a similar Placement this year. The first day was planned particularly Committee be set up for future Conventions. so that registrants could adjust to the charm of San Francisco, complete their registration, view SLA Mid-Pacific Conference exhibits and attend and meet their friends at the Soon after planning for the San Francisco Con- Opening Reception. Sponsored by the San Fran- vention was underway, the Hawaii Library Asso- cisco Bay Region Chapter, the Opening Reception ciation was asked if it would sponsor a Conference was held late Sunday afternoon in the new in Hawaii of interest to SLA members attending World Trade Club, which commands a spectacular the San Francisco meeting. Arrangements were view of San Francisco Bay and harbor and the handled through Andrew W. Lerios, Inc., the East Bay cities. At this, and throughout the Con- travel agency in San Francisco that had organized vention, members of the local Chapter were identi- tours for previous library conventions meeting in fied as hosts, and every attempt was made to San Francisco. The program consisted of meetings welcome the registrants, especially first convention- and visits at the Bishop Museum, the University eers, and establish rapport for the 52nd Annual of Hawaii, Dole Pineapple Company, Hawaiian Convention. Telephone Company, Sugar Planters' Association SPECIAL LIBRARIES in Honolulu and the Church College of Hawaii in charitable and shared programs until a fresh sup- Laie. Members attending the session at the Church ply arrived on Monday. I have no suggestion on College contributed, in volunteer offering of ap- how to arrive at a "guestimate" other than through preciation of the College's program, $140 which intuitive reasoning. was more than enough to pay the tuition of one Registration: Future Conventions should encour- student for a year. age or even require advance registration. Tours, Transportation and Meals Committees must know Exhibits the number of people planning to attend sched- The exhibits at the Convention consisted of uled events, and all Convention planning would displays by 44 different firms in 55 exhibit booths be easier when some indication is available sug- and one additional parlor. Several firms exhibited gesting anticipated attendance. It is hard to be- for the first time at an SLA Convention. Arrange- lieve that librarians do not know at least a month ments for exhibits were handled through Asso- in advance that they will travel to a Convention. ciation Headquarters but a local committee of the It is my suggestion that advance registration be Convention was available for details and assistance several dollars less than current registration, ef- to the exhibitors. Special effort was made this fective through a deadline date established by year to make the exhibitors feel that they were a each Convention Committee. Registrants should part of the SLA Convention through such arrange- be more attentive to information requested on reg- ments as pre-registration of representatives, special istration forms and supply all the information invitation to attend the Opening Reception and required. Countless needless hours are expended the selection of one exhibitor, representing all by over-worked committee members in verifying of the exhibitors, to be seated at the head table important data for statistical reports because such during the banquet. information was omitted on pre-registration blanks. Banyuet: We were successful in holding our Ban- Meetings quet in one of the most glamorous dining rooms There is danger of scheduling too many meet- in San Francisco. It is most unusual for the ings with meals. This is particularly true when a Sheraton-Palace Hotel to release the Garden business meeting is involved. Many members are Court for a private function under a guarantee of reluctant to have to buy a meal in order to attend 750 to 1000. However, 492 meals were served at the business meeting of their Divisions, although our Banquet, which was only eight short of the it is usually possible to attend the meeting after minimum of 500 exacted from us by the hotel. the meal is over. The price for our Banquet was exactly the same The program schedule was outlined to provide as in some previous Conventions, and the attend- a half-hour break between meetings. This proved ance was approximately the same. The Banquet to be especially beneficial for those meetings that was arranged by the President of the local Chap- had full programs and found it necessary to re- ter, who worked closely with Association officers main in session longer. in providing the program honoring the Hall of The tradition of having a theme for the Con- Fame and SLA Award recipients. It is doubtful vention has merit pro and con. We decided not planning to consider a minimum honorarium an to have a theme, and so far as we know, no one important factor in the selection of the Banquet really missed it. It seems desirable to permit each speaker. Division and Section to develop its own theme Convention-Wide Dutch Treat Cocktail Party: Al- for its program and not restrict speakers to a though this affair was planned with the best of given idea. The decision to organize a program surroundings, there was a minimum support from planning committee on the Association level is in- the membership. Private receptions by commercial deed a good one and should make the work of firms may have limited the attendance at this Con- future Convention committees easier. However, vention-wide reception. The Convention Commit- program chairmen sometimes accept their duties tee in the future should exercise extensive au- rather lightly. One or two groups maintained ab- thority in discouraging all functions that would solute silence until almost printing time, and an- conflict with this affair, if it is in any way coupled other asked for program changes as late as a week with the minimum that must be guaranteed to the before the Convention opened. hotel for the Banquet. Hospitality: Too often, as in the case in San Recommendations and Suggestions Francisco, the Hospitality Room was in a loca- Attendance: Never underestimate the probability tion considerably inconvenient to the registration of SLA members attending Annual Conventions ! area and the center of Convention activity. Ad- Sage advice from the Association level, bolstered mittedly, the Hospitality Room must be selected in by local opinion, predicted "750-800" as a good deference to the hotel's facilities and other re- batting score. We planned for one thousand and quirements of the Convention. In our case, it ordered supplies accordingly. We registered 1,178 would seem that it would have been better not people and ran out of programs and registration to have had a Hospitality Room and have had kits before sundown on Sunday. Delegates were the seven local Hospitality Committee members SEPTEMBER 1961 389 be rn the regiztration floor to assist at the regis- can predict the reception the local press may give tration and information desks and to greet regis- to a professional Convention. trants and VIP's, as the occasion required. How- Printing: Although our total printing bill was ever, our Committee members were assigned to approximately $1,600, exclusive of mimeograph- this function throughout the Convention as well ing, it was still considerably under the next high- as staffing the Hospitality Room. est bid, even though the printer was not in San Opening Reception: As stated earlier, this was one Francisco. The Printing Committee was responsi- of the outstanding functions and was planned ble for the registration forms, the official program, through a special committee appointed for the banquet menu and tickets. The Printing Commit- purpose, which took advantage of arrangements tee consisted of four members, each assuming available through the World Trade Center Li- responsibility for one of these printing jobs. The brary, which held open house during the affair. Committee Chairman took care of the official Although the expected attendance was 500 per- printed program, working closely with the Con- sons, we welcomed over 850 librarians, exhibitors, vention Chairman in planning, designing and lay- speakers and gursts. The San Francisco Chapter out. The printer was liberal in establishing dead- contributed $300 as Host Chapter, while the Con- lines but preferred to have all the copy in hand vention Committee authorized the balance of before he began work. This was rather unfortunate approximately $200 from Convention income. Taxi- because several changes had to be made in proof, cab companies were alerted to furnish transporta- which were rather costly, but permitted last-minute tion to and from the reception. Vand~iorchi?? changes as late as three weeks before the Conven- were distributed to all the ladies in attendance, at tion. We recommend that provision should alway: least, to the first 500. It is my recommendation be made with the printer for additional runs of the that, whenever possible, the Opening Reception program, particularly if advance registrations be- should be organized by a special committee ap- come a rule of thumb in the Association. Tickets pointed for the purpose and held in such sur- for meals and tour functions should be designed roundings that would inaugurate the Convention in such a way that advantage can be taken of mul- on an enthusiastic note. tiple orders. We learned much too late that our Publicity: We were fortunate in securing a Pub- printer was not as adept at ticket printing as a licity Chairman who has had considerable experi- specialty printer might have b-en. ence in professional journalism and who was able Local Awangement~:For the smooth operation of to establish rapport with the press and other me- the Convention, this Committee should accomplish dia in the area. Weeks before the Convention, a most of its work in advance of the Convention. If special press release letterhead was printed. A arrangements for audio-visual equipment, meeting mailing list was prepared, partly from Ayers and room and directional signs and miscellaneous sup- partly from the mailing list of the Standard Oil plies are provided early, as was in our case, atten- of California library. which was kindly lent to the tion during the Convention can be devoted to Committee. The list contained altogether about 50 resolving the emergencies that always arise. The key information media, covering the nine coun- monitors were attached to this Committee, and ties fronting on San Francisco Bay. Five stories monitors were provided for all meetings to check were mailed out before the Convention. One of badges, count attendance and relay messages when these, the story on the Case Method Panel at the required. Seco~dGeneral Session, which we thought a real Attendance: Although statistics are not available hot cne, completely failed to stir a ripple in the for other meetings, the attendance for the General prex Sm Francisco is an t-ctremely blasP conven- Sessions was: Opening Session 825; General Ses- tion citv. and we are very/ happy with what we did sion 786; and Annual Business hleeting 328. get published. Curing the Conventicn several re- It is a strong recommendation of this Convention leases were run o3 and sent o:~t,and the usual mas- Committee that content of the Annual Business sive nation-wide releaszs of award winners and new Meeting be publicized to the membership in ad- oiscers were sent out to mailing lists supplied by vance of the Annual Business Meeting to encourage better attendance. Association Headquarters. The press room was on Exhibit.(: For the first time an exhibitor was in- the sxond floor of the hotel, near some of the vited to be seated at the head table at the Banquet rear meeting rooms. We cannot stress too strongly at this Convention. If this practice is continued, the importance of having the press room in the the selection should be made prior to May 1, so center of things. A complete sell-out of exhibit that careful consideration can be given. Activities space was the cause of the removed location of are too rushed after that date. Several factors were the press room in San Francisco. The effect was to considered this year, not the least being the sup- keep the Publicity Chairman covering events but port this year's representative has given the local often out of touch with the people manning the SLA Chapter. The criterion of having the exhibi- press room. We know of at least one feature tors select their own representative is not recom- writer from the San Francisco Examiner who left mended. disgustedly because no one could lead him to the This year a member of the Exhibits Committee Publicity Chairman. As with attendance, no one visited each exhibit booth, registered all the rep- SPECIAL LIBRARIES resentatives and distributed badges and kits. The vention, some time could be found for an open gesture met with high praise from the exhibitors. house for such members. This year, an open house We found it unnecessary to have the exhibits open was held in the Convention Chairman's suite fol- on the last day, particularly since the day was de- lowing the banquet, and although successful, it voted to scheduled library visits and tours. Simi- was not the most convenient time for such a meet- larly, few registrants visited the exhibits during ing. Convention workers, past and future Conven- the late hour of opening on Tuesday evening. tion Chairmen and Association officers should com- Finances: Division allotments should be handled prise the group. more equably. Only those Divisions that requested Cont;ention Schedule; Some consideration should in writing their allotments were honored, and be given to the wisdom of scheduling the Conven- there were but three. Of these, one exceeded its tion to include the Memorial Day holiday. Even allotment in guest tickets alone, but no attempt though such a day may afford opportunity for local was made by the local committee to recover the library staff members to attend the sessions, banks, overage of approximately $13 (it remains as a guest restaurants and other services in the city may close charge against the Convention). I recommend that for the day, creating a hardship for Convention an accounting be kept of expenses incurred by the members. Speakers, if drawn from local resources, Divisions and that, after the Convention funds are may also be reluctant to appear on such a day. audited, Headquarters, upon recommendation of Finally, I wish to take this opportunity to ex- the Convention Chairman and Treasurer, should press appreciation for the cooperation and assist- distribute to each Division the remaining balance ance given bv Bill Woods, Mary Allison and other of its allotment, or bill the Division if it ex- members of the Headquarters staff throughout the ceeded what would be its allotment. long months of planning and working for the Forms should be developed, possibly on the 52nd Annual Convention. I am also grateful to Association level, to procure a daily justification former President Sewell and other Association of- of all cash transactions, both income and expendi- ficers for then loyalty and support. It is impossi- tures, and secure a daily audit of all tickets sold ble to express the genuine appreciation I feel ior and tickets used on a daily basis for all functions. the cooperation and assistance given by the officers Monitors should work closely with the tickets desk and members of the San Francisco Bay Region to determine attendance at meals functions. Chapter. To those who worked so faithfully as Since the advance of $500 from Headquarters committee chairmen and members with untiring to the Convention Committee is carried as an ex- efforts throughout the Convention, 1 extend kudos pense on the Convention books, it might be possi- for work well done. May their praises, as recorded ble to reduce this amount. We had some need for in this report, resound through the entire member- a cash account before advance registrations began ship of SLA and find welcome habitation in their to come in, but that need was actually limited to hearts. To host a national Convention is not an the printing of registration and hotel reservation easy task; however, this year it was a pleasant one forms. As it turned out, the printer was perfectly because the challenge was accepted by all and de- willing to carry such bills until Convention in- ployed with enthusiasm. come was available. In other words, each Conven- DR. PAULKRUSE tion Chairman and Treasurer should determine the amount required as an advance, for example, Convention 1962 $300. Every effort should be made to secure a profit Executive Board approval has already been ob- from the Convention, and proper planning will tained for the following aspects of the 1962 con- keep the Convention in the black. However, the vention. Convention should not be looked upon primarily 1. Headquarters will be in the Shoreham and as a money-maker for the Association. This is Sheraton-Park Hotels but some changes in the true especially with smaller Chapters where such distribution of Convention activities as ap- services as mimeographing may have to be pur- proved by the Board September 26. 1957 are chased, and stationery and other supplies are recommended later in this report. limited. 3. Length of the Convention is to be four days Committee Open Hou~e:Because SLA Conven- (May 28-31, 1962) with some pre- and post- tions are held infrequently in cities considerably Convention activities as proposed below. distant from centers of concentration of SLA mem- 3. The general theme will be "Progress Through bership, efforts should be made by Committee Knowledge." members and ofLcers on the Association level to 4. There are to be three General Sessions, but meet Convention workers in the host Chapter, with emphasis on joint support by several Di- whose Convention duties prevent attendance at visions if they can agree upon a good topic meetings. When veteran convention-goers become and speakers for the third session. more than a name, the Convention itself takes on glamour with rewarding overtones for the all-too- Prowess- to Date often harried volunteer worker on the Convention Considerable progress has been made on ar- floor. Perhaps during the early hours of the Con- rangements for the Convention in Washington, SEPTEMBER 1961 D. C. The more important are described below. 1. At the Sheraton-Park Hotel there will be an Convention committees have been established information desk immediately opposite the in accordance with recommendations in the remain entrance in the central lobby. vised Convention Manual. The names of those 2. To the left of that information desk, about 40 Committees are listed below with their respec- feet, will be a large registration and ticket tive chairmen. Numbers in parentheses after each sales area. chairman's name indicate how many members have 3. The exhibits will be located in the Sheraton- already been appointed on that committee. Addi- Park Exhibit Hall, which is directly beneath tions will be made as committee work increases the Sheraton ballroom and readily accessible during the Association year. from the lobby as well as from the ballroom. It also has an exit and outside stairway at Treasurer-Jack S. Goodwin, Smithsonian Insti- the back of the Sheraton, thus constituting the tution (1) shortest route of travel between the two ho- Exhibits-Joseph Freson, Catholic University (4) tels. In the center of the Exhibit Hall will be Registration-Margaret Bryant, Dept. of Agricul- a lounge area with card tables and chairs, plus ture (5) an awning like those used over sidewalk Local arrangements-No chairman yet cafes, plus a coffee and soft drink bar. Sur- Meals and Banquet-Mildred Benton, Naval Re- rounding the cafe area will be some lounge search Laboratory ( 12) furniture to encourage members to make this Publicity-Dr. Karl Baer, National Housing their social headquarters and to meet friends center (4) there. Printing-Bernard Fry, National Science Founda- 4. The banquet will be in the Sheraton-Park tion (5) Ballroom, which can accommodate up to 1,500 Transportation and Tours-No chairman yet (2) people. Information-Dr. Burton W. Adkinson, National 5. Convention-wide professional meetings will Science Foundation ( 5) be held in the Sheraton-Park Cotillion Room, Hospitality-Mrs. Ruth Hooker, Naval Research which is nicely decorated, has no interrupting Laboratory. Nine Divisions have appointed pillars and can seat 1,000 people theater-style. representatives on this Committee to date. They 6. The Sheraton-Park will provide a hospitality are: Advertising, Biological Sciences, Business suite, an office for the Convention Chairman and Finance, Geography and Map, Metals, and appropriate suites for the Association Museum, Picture, Publishing and Science-Tech- President and Executive Secretary. nology 7. The Executive Board and Association business The general schedule of the Convention has meetings will be held in the Sheraton-Park been prepared in cooperation with the Chairman Hotel. of the Convention Program Committee. Its broad 8. The Advisory Council will meet in the Shore- outline is: ham's Terrace Banquet Room (which will seat more than 700 with school room arrange- 1. On Sunday, May 27, there will be registration, ment for Council members and theater-style open house by special Divisions at the Library seats for other members of the Association). of Congress during the afternoon and a re- 9. Division meetings and meal functions will be ception (probably in the Exhibit Hall at the scheduled as far as possible in the Shoreham, Sheraton-Park Hotel) in the evening. which has 18 public rooms seating 20-725 2. Convention-wide sessions are planned for Mon- people conveniently. day, Tuesday and Wednesday forenoons, leav- 10. The Convention Chairman and Executive Sec- ing Monday and Tuesday afternoons and all retary have contacted commercial firms that day Thursday for Division programs. provide furniture and decorate exhibit booths 3. The Annual Business Meeting of the Associa- and do cartage and storage for exhibitors. tion will be on Wednesday afternoon, the Ad- Contacts have also been made with steno- visory Council meeting on Monday night and Executive Board sessions are scheduled for typist reporting services and parliamentarians. Sunday and Friday. 4. The banquet will be on Tuesday night, May Recommendations 29. The following recommendations are submitted 5. There may be some additional arrangements for Executive Board approval and action. for post-Convention tours such as a trip to Williamsburg on Friday if enough people 1. The registration fee should be $7 for the con- want one. vention period or $4 per single day. 2. The allowance for speakers (including some In cooperation with Chairmen of pertinent com- banquet entertainment) should be raised from mittees and the Executive Secretary, the following the basic allotment of $250 to $1,000 as physical arrangements have been tentatively es- has been done for Conventions in Cleveland tablished. and San Francisco. SPECIAL LIBRARIES 3. Confirmation of the proposed distribution of The make-up of the Committee would consist activities between the hotels as described above of one representative each from the current and is requested to counteract an Executive Board two succeeding Convention host Chapters with action of September 26, 1957, which approved overlapping three-year terms, the immediately suc- the Shoreham Hotel as principal headquarters ceeding Convention representative serving as for the Convention. Chairman; three Divisional representatives also 4. A recruiting booth has been requested by Mrs. with overlapping terms; and in ex-ofirio position Elaine Woodruff of the Civil Service Commis- the Association President, the President-Elect, the sion Library. Such a booth might be estab- Executive Secretary, the Division Liaison Officer lished in the Sheraton-Park lobby, within or ad- and the Convention Chairman of the succeeding jacent to the general reception room for SLA Convention. This recommendation was passed by Placement Services or as one of the booths in the Executive Board at its Fall Meeting, and the Exhibit Hall. The purpose of such a re- such a Committee appointed. cruitment booth would be to distribute pamphlets such as "Librarians in the Federal Serv- Convention Manual ice" and similar materials from a variety of The second recommendation requested approval Federal agencies which find it difficult to ob- of the revised Convention Manual and approval tain adequate library staff. The booth would to issue revised manuals incorporating these be operated mainly by staff of the Recruiting changes. Nearly every page of the manual in cur- Division of the Civil Service Commission with rent use was modified with at least one change supplementary help from members of the (some 21 single-spaced pages of changes). The Washington, D. C. Chapter of SLA. Board approved, and new manuals have now been completed and distributed. Authorization to establish such a booth at the joint discretion of the Executive Secretary and the Policy on Other Groups Meeting at SLA Conventions Convention Chairman, without cost to the Civil Service Commission or to Federal agencies partici- The third recommendation requested acceptance pating in the operation of that booth, is recom- of the following Committee policy statement deal- mended. ing with non-SLA groups desiring to meet in con- ARCH C. GERLACH junction with SLA Conventions: 1. That, in general, we favor joint sponsorship of EDITOR'SNOTE: The first three recommendations specific programs with non-SLA groups. were approved by the Executive Board, and the 2. That we are generally favorable to meetings fourth was withdrawn for further investigation. held concurrently with our annual Convention with groups with a common membership with SLA or whose interests are related to those of Convention Advisory SLA, but that acceptance of such requests is The Convention Advisory Committee submitted the responsibility of the Executive Secretary in three recommendations to the Executive Board consultation with the Convention Chairman. during 1960. Rejection of such requests may be based on several factors such as: Convention Program Committee 1) Crowding of SLA Convention schedule; The first concerned the formation of a Conven- 2) Conflict with either the SLA General Sessions tion Program Committee to improve the caliber or annual Business Meeting; 3) Financial obliga- of Convention programs as well as to ease the tions that the Association would not be willing over-all Convention planning for each host Chap- to underwrite; and 4) Space consideration. ter. To be truly effective, this Committee should plan Conventions for at least one year in advance The Board accepted the policy statement. so that by the Mid-winter Board Meeting the ROBERTW. GIBSON,JR. following year's Convention program would be completely organized with speakers and topics. Convention Program Thus, when a Division Chairman comes into office at the Convention following this meeting, This is a newly created Committee. Its primary he would know in advance exactly what the functions are long-range program planning for Convention program would be, so that his Divi- Convention General Sessions and cooperating with sion could pattern its programs to coincide with the Divisions on their programs. The Chairman the general theme. Likewise, such a procedure was appointed in December 1960 and the roster would allow the Division an opportunity to dis- of members completed in January 1961. Changes cuss its next program a year in advance. It would in its membership and purpose were made in Feb- also be an advantage in that it would alleviate ruary. the problem of Divisions deciding on nearly Despite the brief period of its existence and identical programs or programs planned along alterations necessitated by its pilot project stage, the same lines as General Sessions. many things have been accomplished. SEPTEMBER 1961 The Washington, D. C. Chapter members con- during the crucial year when the Convention is ferred several times. A Committee meeting was held for which he was selected. held in Kansas City in February, and personal A re-evaluation of the scope of the Committee's presentations were made to the SLA Executive responsibility, its functions and organization Board and Advisory Council there. A talk was should be made later. given to a Chapter meeting in Washington. The Committee hoped to meet again in San Committee members and Division Chairmen have Francisco in May, to confer with members of the bcen circularized and invited to comment on de- Advisory Council and to talk with the incoming tailed program plans for the 1962 convention. Division Chairmen at their special meeting. Also, At this juncture several decisions have been there will be more conferring in the forthcoming made for that Convention. year on both the Washington and Denver con- The theme will be "Progress Through Knowl- ferences. edge." ELSAS. FREEMAN Three General Sessions will be held. The outline of the opening General Session on May 28, 1962, is formulated and some definite Copyright Law Revision commitments made. Since it is too early, we have During the past year the activity of the Com- deliberately not yet invited the Welcoming Speaker mittee has been principally one of information or the Keynoter. Several recommendations are be- gathering. The April issue of Special Libraries ing considered. Invitations will be sent this sum- contained an article on the problems of Copy- mer or fall. right Law Revision. Verner Clapp will chair the second General All Division Chairmen and Chapter Presidents Session on May 29, which will be devoted to have been asked to consider the problems of copy- Council on Library Resources projects of interest right directly affecting them in their Convention to special librarians. Acceptances have been re- and post-Convention meetings. This was to see ceived from the three panelists. if it is feasible to obtain any sort of majority The third General Session on May 30, to be viewpoint that will enable the Special Libraries presided over by the then President-Elect, will be Association to issue a position statement. If this devoted to "Progress Through Knowledge" in is feasible, the Copyright Office of the Library of four general areas of endeavor. One, for example, Congress is desirous of obtaining such opinion is Progress in the Life Sciences. The session is and recommendations. This will enable due rec- being developed conjunctively with the Divisions. ognition to be given to any suggested revisions of The subject areas are broad enough to cover most a new law while it is still in the formative state. Division interests. We are still receiving sugges- Congressional hearings will continue at least tions on this, including differences of opinion as through 1962. to whether we should have officials or librarians as CHESTERM. LEWIS speakers. Some work has been done with the Divisions on their own programs. It is difficult to accom- Education plish much at this stage as most of the Division No annual report. Committee just formed. See officers responsible for next year's programs are Specwl Lib~uries, vol. 52, no. 6, July-August not yet in office or even known. Long-range plans 1961, p. 311-2 for statement of objectives and for the 1963 Denver Conference have determined functions. that the General Sessions will be centered about education for special librarianship. Because the Elections Committee has had such a brief existence, it has concentrated most of its attention on 1962. for Ballots for SLA Officers and Directors were which it has prime responsibility. Future con~mit- counted May 17, 1961. Of the 2749 ballots re- tees will have a longer time for planning farther. ceived, 19 were eliminated as invalid, leaving a It is too soon to say whether or not this Com- total of 2710 ballots valid and counted. Votes mittee is essential or workable in its present form. were cast as follows: Certainly, we have begun to plan the next two President: Eugene B. Jackson, 255 1. Conventions much earlier than usual. Also, greater First Vice-president: Ethel S. Klahre, 1545. effort has been made to work with the Divisions Dorothy A. Thompson, 1162. on both General Sessions and their own programs. Second Vice-president: Florine A. Oltman, 1682. The Convention Chairman for the 1963 conven- Mrs. Alice P. Hook, 1020. tion, who is now on the Committee, and the Director: Edward G. Strable, 1564. one for the 1964 Convention will enjoy the ad- Gerritt E. Fielstra, 1141. vantages of advance planning. Director: Paul Riley, 1792. Perhaps a weakness of the present Committee Duane R. Day, 905. format is that the Chairman is not Chairman GWENDOLYNJONES SPECIAL LIBRARIES Finance serve Fund be held until maturity; and 6) that the Finance Committee be authorized to invest up The Finance Committee presented the budget to $20,000 in one or more mutual funds. All of for the fiscal year October 1, 1960, through Sep- these recommendations were favorably acted upon tember 30, 1961, to the Executive Board at its by the Executive Board. meeting in September 1960. Continuing investigation of investment of Asso- After several meetings during the year, the ciation funds was carried on in the examination of following recommendations were made to the Association financial status and also various funds Executive Board: I) that an Eleanor S. Cavan- and financial houses. This is continuing at this augh Scholarship be awarded as soon as oppor- time. tunity permits and that the money remaining be The services of Price Waterhouse and Co. are added to the general Scholarship and Student recommended for the auditing of the accounts of Loan Fund, 2) that there be no increase in the the Association. subscription price for Special Libraries at the DONALD0. HOTALING present time; 3) that there be no differential dues rates for Sustaining Members; 4) that upon the death of Life Members, their life membership payments be transferred to the Association's Gen- Foundation Grants eral Fund rather than the General Reserve Fund; The real work of the Foundation Grants Com- S) that government securities in the General Re- mittee began with a December 1, 1960, meeting

Subject of Proposal Submitted by Committee Action 1. Proposal for seeking foundation Advisory Cornittee on Submitted to Council on Library support for study leading to Statistics Resources regular compilation of useful statistical data on special libraries 2. Standards for special libraries Professional Standards Submitted to Council on Library Committee Resources 3. Determination of cost of interli- Eugene B. Jackson Submitted to Council on Library brary loan service to special li- Resources braries 4. Continuation of Personnel Survey Personnel Committee Rejected, as probably covered by Number 1 5. Revision of Technical Librarie~ Nonserial Publications Returned to Nonserial Publica- Committee tions Committee to be considered an Association project 6. Revision of Translators and Trans- Frances E. Kaiser In preparation for submission to lations: Services and Sources National Science Foundation 7. Survey for science-technology re- New York Chapter Requested more information sources in New York-New Jer- Science - Technology sey metropolitan area Group Committee on Science-Technol- ogy Resources 8. Standardization of reports through Sci-Tech Division Requested further information a documentation code from Sci-Tech Division 9. Continuation and coordination of Sci-Tech Division Returned to Sci-Tech Division for Scientific hfeetin~s further evaluation. Subsequently, the publication has been submitted to the Association with a recommendation for grant funds 10. Enrichment of interlibrary-loan Eugene B. Jackson and Subsequently submitted directly to programs of a metropolitan li- Ralph A. Ulveling the Council on Library Re- brary sources by Ralph Ulveling 11. Study and formulation of a pro- Winifred Sewell and Tabled for the present as the pram for special library educa- Grieg Aspnes Council was not particularly in- tion terested in this type of grant 12. Special librarianship information Bill M. Woods, Tabled for the present center Executive Secretary 13. Documentation and library techni- Danny T. Bedsole Requested more information cal service 14. Review of SLA Consultation Serv- John Binnington Requested more information ice 15. Procedure manual for newspaper David A. Rhydwen Requested more information libraries SEPTEMBER I961 called by the President to discuss possible proj- Science of the financial burden it has so graciously ects for which foundation grants might be se- contributed to the Loan Collection. cured. SLA has been exceedingly slow to pursue The Committee would like to request addi- the possibility of foundation grants as an aid to tional projects from individuals or groups within library research. Several interesting proposals the Association. Anyone who might have ideas for were presented at this meeting, at the conclusion which foundation funds might be secured should of which the Foundation Grants Committee was contact one of the committee members at the earli- charged with the responsibility of evaluating the est possible time. The Committee hopes members proposals and recommending to the Executive realize that the seeking of grants takes a fair Board necessaty further action. amount of time, and we would like to show some The Committee felt that three of the proposals positive results before the next year is over. were complete enough for submission, with minor ROBERTW. GIBSON,JR. revisions, to the Council on Library Resources. Accordingly, on January 17 these three proposals were submitted in an informal letter to Verner Clapp of the Council. The first of these was a Goals for 1970 proposal for seeking foundation support for The Committee's thinking and planning for the study leading to the regular compilation of useful future of SLA has necessarily to be done in the statistical data on special libraries. The Council light of the information needs of the organizations received a somewhat similar proposal for statis- for which members work and of the broad social tics from ALA about the same time as they re- and scientific changes that have taken place in our ceived ours. Accordingly, discussions are currently times. Since the composition of the membership centered around a possible joint approach by the is changing and the information requirements of two associations and the Council. We have not their organizations are changing, what we need heard any further word concerning the other two from SLA and what we can accomplish through it proposals. must also be changing. The accompanying chart indicates the 15 pro- Viewed in this context, the time seems to have posals presented at the December 1 meeting, along come to take a long-range look at the way SLA with the individual or group who submitted the is organized, the many and varied services it per- proposal and subsequent Committee action. forms and-even more important-should be pre- At its February meeting, the Science-Technology pared to perform if it is to keep pace with its Division's Executive Board passed a joint recom- members' needs for mutual service in the dynamic mendation from the present editor and business and specialized society in which we all live and manager of Scientific Meethgs, which included work. several recommendations among which were: I) The original concept of the purpose and func- Offered the publication to the Association; 2) tion of the SLA Goals for 1970 Committee was to Suggested an expanded scope; and 3) Recom- study each of the activities of the Association in mended that foundation funds be secured for this turn and attempt to arrive at suggested goals in a expansion. number of important directions. But in trying to This publication has become increasingly im- decide in which areas to begin its work, the Com- portant to its subscribers who have consistently mittee was immediately faced with the complexity increased in number. Up to this point, the major and inter-relation of our operations and of our organization for carrying them out. portion of the work has been volunteer and has fallen on the hands of the editor and business Present Organization of Activities manager, both of whom have now reached the point where it no longer seems feasible for them In its first broad look at SLA operations, the to devote all of their nonworking hours to the Goals Committee found that the Association is publication. Accordingly, as the recommendations trying to do a job in at least 50 areas of activity. included a request for foundation grants, it was To do the work entailed takes an organizational setup of an Executive Board of 12 members, a staff suggested that a proposal be prepared for the of 16 at Headquarters, 25 Standing Committees, Executive Board's action at Convention time. 13 Special Committees, 25 Special Representatives (EDITOR'SNOTE: The Executive Board expressed and 16 Divisions. The Association is further di- interest and referred the matter to the Publica- vided into 32 chapters, many of which carry on tions Committee for further study.) some of the same activities-recruitment, consult- The Committee has also been in close con- ing services, employment, public relations, pub- tact with the Special Classifications Committee. lishing, etc.-that the Association tries to do or to It is currently awaiting a proposal from this coordinate centrally. Committee so that a possible grant might be se- These SLA activities are carried on by close to cured for increasing the scope of the service, en- 500 people, as listed in 1960-1961 Oficial Direc- larging the Collection and to partially relieve tovy of Personnel. Most of these "officials," to- the Western Reserve University School of Library gether with some 500 other workers not listed, SPECIAL LIBRARIES serve on a volunteer basis. Moreover, a fair pro- and more concentration both of activities and ways portion of our volunteer workers-say 13-14 per and means of increasing their effectiveness. At cent-serve in a double, triple or sometimes quad- present there seems to be considerable overlapping ruple capacity. of effort, too many directions of activity and some- Such a high participation of the membership in times a lack of continuity in policy making and the work of SLA is a fine thing in itself and is implementation. This is bound to he, of course, in the life-blood of any organization. Volunteer work any organization carrying on as many activities as should be encouraged both from the individual SLA, both at the national and Chapter levels, un- member's point of view and for the good of the der continually changing officers and committee Association. The question here is not whether the chairmen. But perhaps, with study, some of these members can or should work on a volunteer basis defects in our operation can be changed or mini- for the Association but, rather, how effectively mized if a more coordinated program can be the Association is organized to make use of their worked out. services-how this reservoir of man-and-woman power can be channeled and put to work most pro- Need for a Continuation of a ductively. "Goals" or Similar Study Group The present Goals for 1970 Committee found ISSLA Becoming Over-Extended? that it could only make a beginning on a task that We may be trying to do too much in SLA in it believes should be carried on continually by a too many directions. This situation may have just revolving committee working closely with the grown to be over the years. Perhaps as an organi- President and the Executive Secretary. It therefore zation we should ourselves become more special- urges that such a committee be continued and that ized and begin by thinking through and carving its scope be enlarged, possibly to take the over-all out fewer areas of service in order to do a more look at the activities and organization of the Asso- effective job in the most important and urgent of ciation that the Goals Committee has come to them. think is needed. The present Committee came to these conclu- Need for a Review sions after beginning its work by gathering information and suggestions from the members of SLA The first question we should ask ourselves, then, is, "Is this growing proliferation and com- on needs in four important areas of our activities: plicated organization of activities a good thing for membership problems and goals, public relations, the Association?'' Can our work be simplified ei- education for special librarianship and Convention ther by more centralization or by more decentrali- functions. The Committee is very grateful for the zation to eliminate overlapping functions, periph- guidance provided by verbal suggestions and let- ery activities, the growing burden of meetings, ters from members and for the sorely needed help paperwork and reports and the strain on the Ex- of the Executive Secretary, the President and other ecutive Board, on Headquarters and the individual officers. During this process the large scope of the task we have been discussing gradually emerged chairmen to keep themselves informed and to inform one another of the many interlocking or and can now be summarized in two recommenda- tlons for dealing with the question of goals for separate activities of the organization? The process of intercommunication is becoming a time-con- the Association as a whole. suming burden in itself, and many working mem- Recommendations bets complain that they cannot learn and keep up with all the ramifications of their responsibilities 1. In the opinion of the Goals Committee, a in the one short year of the usual term of service. thorough and realistic review of our organiza- The implication of this situation is that not tional setup and proliferation of activities should enough time is left to work on new ideas and be undertaken in the 1960's with a view to sim- needed developments. These often appear in the plification and more specialization, both of ac- form of recommendations for the following year's tivities and responsibility for carrying them out. Committee to consider, which all too often get lost 2. The Committee recommends the continuation in the shuffling process. of the Goals Committee for 1970-or a similar The choice seems to this Committee to be either revolving planning committee-to make this'over- 1) to simplify the present range and organization all study of our operation in the light of develop- of SLA's activities or 2) to center more of the ing trends and the changing needs of our mem- work and more executive responsibility in Head- bership. quarters. There is apparently a fairly strong tide of MRS. LOUISEFIELD opinion moving in the latter direction within the EDITOR'SNOTE: The Executive Board approved Association and, as we know, many professional these recommendations. organizations have taken that course. In the Goals Committee's opinion, however, SLA should first take a thoroughgoing look at its Government Relations organizational setup with a view to simplification No annual report. SEPTEMBER 1961 Headquarters Personnel MISSZ~LA DA COSTAMAMEDE General Librarian The Committee authorized the Executive Sec- University of Rio Grande do Norte and at the retary to employ Genevieve Ford for approximately Sociedade Cultural Brasil-Estados Unidos one month as Assistant to the Executive Secretary Natal, Rio Grande do Norte, Brazil while he reviewed the candidates for this position. Sponsor library-Syracuse University This move was authorized so Headquarters could handle the San Francisco Convention effectively. In addition four other foreign librarians have The Committee requests Executive Board au- been invited to be visiting staff members in Amer- thorization to investigate possibil~ties for a retire- ican libraries. They are: ment plan for the Headquarters staff. The findings MAHMOUDAL-AKHKAS will be discussed with the Headquarters staff and Chief of Ministry of Education Library Section recommendations to the Board will be presented Amman, Jordan at the February 1962 meeting. Sponsor library-Baltimore County Public Library The Committee requests Executive Board au- NATERCIANUNES, Director thorization to investigate staff responsibilities and their relationship to Headquarters when such staff Servico Social do Comercio Library Belo Horizonte, Minas Gerais, Brazil is working on projects of particular interest to an Sponsor library-Public Library, I.ima, Ohio Association committee. Examples of such activities are TBRI, the Translations Center and the PARKKE-HONG, Chief Librarian Special Classification Loan Collection. Korean Research Center The Committee has outlined suggested relation- Seoul. Korea ships between Headquarters staff and Association Sponsor library-Lniversity of Washington Library, committees. The Headquarters Personnel Cotn- Seattle mittee concurs in these recommendations and recommends approval. XENIASOROKIN Assistant Chief, Legislative Reference Section Recommendations Library of Congress Buenos Aires, Argentina The Committee recommends: Sponsor library-Pennsylvania State Library 1. The approval of the job descriptions of all positions of the Headquarters staff. These have been It is a satisfaction to record that the first spe- reviewed by the Committee in consultation with cial library, Linda Hall Library, participated in the the Executive Secretary. program this year. In former years four librarians 2. The approval of the salary range for each of from abroad were special librarians, but their the Headquarters positions. These have been care- sponsoring libraries were large university or pub- fully reviewed by the Committee and discussed lic libraries. Special Libraries in its December with the Executive Secretary. 1960 issue had an article, "Meet August K. G. BURTONW. ADKINSON Cockx." Local newspapers have had articles on EDITOR'SNOTE: The Board approved the two rec- the foreign librarian working in their area. Working with the San Francisco Convention ommendations as well as the suggested liaison between professional Headquarters staff members Committee, the International Relations Committee and Association committees. encouraged foreign librarians, who were visiting, studying or working in the United States or Canada, to attend the San Francisco Convention. Let- International Relations ters on Convention arrangements for foreign col- leagues were sent to library schools and organiza- At the conclusion of its fifth year the Jointly tions sponsoring or planning schedules for foreign Sponsored Program for Foreign Libraries (ALA- librarians. The Convention registration fee was SLA-Department of State) reports that the pro- again being waived. Mrs. Sara P. Shepherd was in gram has made it possible for 29 librarians from charge of special assistance at San Francisco for abroad to become working staff members for 11 these foreign librarians. months in 25 American libraries. Twenty-three The International Relations Committee in April of these librarians have completed their period in 1961 sent an informal newsletter to 99 library as- the United States and have returned to their own sociations abroad. It is hoped that the continua- countries. Two librarians are in the United States tion of this informal letter will assist in increas- at the present: ingly valuable interchange between associations. DR. AUGUSTK. G. COCKX The Committee replied to letters from foreign Reference Librarian and Assistant Director of the librarians and library associations received by the Printed Books Section Committee or forwarded to it by the Executive Royal Library of Belgium Secretary. Brussels, Belgium Sample copies of foreign library periodicals sent Sponsor library-Linda Hall Library to the Committee by library associations abroad SPECIAL LIBRARIES were presented to the Department of Library Sci- Out of this has come a definite look into the ence of Catholic University of America. future for the Membership Committee by the The Freedom House Bookshelf Committee of- Goals for 1970 Committee, ideas and suggestions fered a collection of ten paperback volumes on for implementation and cooperation with the Pub- American fundamental concepts to SLA for presen- lic Relations Committee in connection with Sus- tation to library associations in Asia, Africa and taining membership and a review of membership Latin America. These collections were delivered records policies that appear to be obsolete. to SLA Headquarters and from there shipped to The Chapter Membership Chairmen still show 58 associations. an indication that the smaller Chapters are having The Chairman of the International Relations a great deal of difficulty in getting new members. Committee served as SLA representative on the In the past, they could draw on their local col- Council of National Library Associations' Com- leges and universities as well as state and public mittee for Visiting Foreign Librarians. Two meet- libraries for additional membership. However, in ings were held-the first in Washington on Janu- many cases, these people are not now eligible for ary 16 and the second in New York City on April SLA membership, and the common comphint of 10, 1961. The purpose of the Committee is to find the smaller Chapters is that they are forced to use ways to make the visits of foreign librarians to the same people over and over in Chapter work, the United States more effective for them and for thus leading to a great deal of dissatisfaction. their American hosts. It was decided that the first However, with the Constitution and Bylaws Com- need is a central source of information on the mittee working on various phases of the member- foreign librarian-their interests, problems and ship requirements, this strain on the smaller Chap- proposed time of visits. On the basis of this it ters should soon be eased. would be possible to arrange appropriate study- visits to American libraries and librarians. The Finance Subcommittee has prepared a three-year budget and has made the initial request to a foun- Nominating dation for a grant for the three-year period. The For report, see Special Libraries, vol. 51, no. 1, SLA representative was Chairman of the Materials December 1960, p. 562. Subcommittee, which prepared drafts of a flyer to be sent to potential foreign library visitors and of letters to foreign library associations requesting Nonserial Publications that they inform the CNLA committee of librarians planning to visit American libraries. Ten active projects are under way at present. A Checklist for the Organization, Operation and Summary Evaluation of a Company Library, A Guide to At the conclusion of its fifth year the Jointly Metallurgical Information and A Guide to the Sponsored Program reports that 25 foreign librar- SLA Loan Collection of Classification Schemes and ians have been visiting staff members in 21 Amer- Subject Heading Lists have been published. U. S. ican libraries. Foreign librarians were encouraged source^ of Petroleum and Natural Gas Statistics to attend the San Francisco Convention. An infor- is in the final production stages. mal newsletter was sent to 99 foreign library asso- Two projects, Fifty-year Index to Special Librar- ciations in April 1961. The CNLA Committee on ies, #115, and Source List for Libraries in Adver- Visiting Foreign Librarians has drawn up a three- tising and Related Fields #126, were cancelled. year program and is seeking a foundation grant Five more numbered projects are being investi- for the project. Correspondence w~thlibrarians gated or are under review to determine whether from abroad has continued. Through cooperation they should be cancelled. Two projects were re- with Freedom House Bookshelf Committee a col- jected by the Committee as not contributing lection of eight paperback books was sent to 58 enough new material to justify publication by the library associations in Asia, Near East, Africa and Association. Latin America. At its June 5, 1960, meeting the Executive LUCILEDUDGEON Board instructed the Committee to try to have a revised edition of A Bvief for Corporation Librar- Membership ies published as soon as possible. The Illinois Chapter has asked to sponsor the project and has The Association Membership Committee has set up a committee under the chairmanship of been participating with other committees this past Edward G. Strable to work on the revision. The year, in addition to studying some of the work on Committee has not yet received the project pro- membership records at the Headquarters office. posal for preliminary approval. Meetings have been attended and correspondence The Committee expects to receive soon a Pub- has gone back and forth between representatives lication Project Proposal for the revision of Trans- of this Committee and the Goals for 1970 and Istors and Translations. Public Relations Committees and the Executive Details of each numbered project are given in Secretary. the accompanying project report. SEPTEMBER 1961 SLA can be proud of the response to its recent Divisions undertaking cooperative projects should publications. The royalties paid to Chapters and encourage further cooperative effort. JEAN E. FLEGAL Nonserial Publications Committee Project Report as of May 5, 1961 Prelhi- nary Project Title Approval Action; Remarks Subject Headings List for a Transportation May 1957 Transportation Division will Transportation Library B. Hickok review at its Annual Busi- ness Meeting in San Fran- C1SCO. Guide to Cartographic Re- Geography and Map Nov. 1955 Progressing. Expect to haye search W. W. Ristow manuscript completed In about one year. Subject Headings for Audio- &I. Lois Gauch Investigating. Author still Visual Materials wants Comm~tteeto consider as project. A Guide to the Published John M. Bobb 1955 Under consideration by Sci- Series of College and Uni- Tech Division's Projects De- versity Engineering Research velopment & Evaluations Departments in the U. S. Committee. Fifty-Year Index to Special Jeanne North May 1957 Cancelled Feb. 1961. Libraries Technical Libraries, rev. ed. Lucille J. Strauss May 3957 Final manuscript received April, 1961 for whole book except appendices and index. Recent Bibliographies of M. Grinnell hfay 1957 Cancelled by Executive Medical Interest Board May, 1960, at request of author. Subject Headings List in Sci-Tech, Chemistry May 1957 Progressing Chemical Enginiering Section Mary F. Pinches Source List for Libraries in Advertising Sept. 1957 Cancelled Sept. 1960. Advertising and Related Fields Guide to Metallurgical In- Metals Oct. 1957 Published May 1961. formation Elizabeth Tapia Special Libraries: How to New York Chapter June 1959 Progressing. Editor expects Plan and Equip Them Chester Lewis to send manuscript to Corn- mittee early in summer of 1961. Checklist for Organization Eva Lou Fisher Sept. 1959 Published August 1960. Operation, and Evaluation of a Company Library U. S. Sources of Petroleum Sci-Tech, Petroleunl July 1959 Final Executive Board ap- and Katural Gas Statistics Section proval by mail ballot April Margaret Rocq 1961. In production. Sources of Insurance Statis- Insurance Sept. 1959 Progressing. Hope to submit tics Elizabeth Ferguson final manuscript by end of 1961. Russian Reference Shelf Rosemary Neiswender Author revising. Will send to Nonserial Publications Committee for preliminary approval. Handbook of Commercial, Business and Finance April 1960 Progressing rapidly. Hope to Financial and Information Mary A. McNierney submit final nianuscript by Services, rev. cd. end of 1961. Dictionary of Report Series Rio Grande Chapter June 1960 Expect to receive final man- Codes Helen F. Redman uscript early summer, 1961. Development of Special Li- Anthony T. Kruzas Sept. 1960 Author hopes to submit final braries for American Busl- manuscript by end of sum- ness and Industry mer, 1961. Guide to Special Issues and Advertising Group, Sept. 1960 Expect to submit final man- Indexes of Periodicals New York Chapter uscript in summer, 1961. Proceedings of the Institute Indiana Chapter Rejected Did not warrant publication on Channels of Communica- as an Association separate. tion for Special Libraries Guide to the S+ Loan Special Classifications Oct. 1%0 Final approval received. In Collection of Class~ficat~on Committee process of printing (Pub- Schemes and Subject Head- Marjorie Hyslop lished July 1961). ing Lists, rev. ed. An International Bibliogra- Lois F. Crane Rejected Material had already been phy of Current Astronomical published as a Master's the-

Serials- ~ SIS. Readings in Special Librar- Harold Sharp Just received by Committee. ianship SPECIAL LIBRARIES Personnel Placement Policy No annual report No annual report. Professional Standards Photographic Reproduction The Professional Standards Committee is con- The Photographic Reproduction Committee has tinuing its main project, which is to formulate kept current with new developments in micro- standards for special libraries with the aid of di- forms, copying processes and equipment and tech- visional committees. Standards are being developed niques in this area and has supplied information in six areas. The Divisions cooperating and the to the Association membership. areas assigned to each are: DIVISION ASSIGNEDAREA Activities Picture Collection The following activities were carried on: Geography and Map Space and Equipment Biological Sciences Objectives; Staff 1. Maintained a current file of trade literature and Newspaper Staff correspondence information on the state of the art. Business and Finance Staff 2. Supplied information to the Editor of Special Insurance Budget Libraries for publication under the title, "Devel- Museum Collection opments in Photoreproduction." Military Staff 3. Brought current the "Bibliography on Repro- Metals Space and Equipment duction of Documentary Information" through Publishing Service December 1960. Science-Technology Service 4. Handled a number of requests for information, Documentation Budget including some from foreign libraries. Transportation Objectives 5. The Chairman attended several trade demon- strations such as the National Business Show and Absent from this list are the Social Science and the Business Equipment Exposition. The Chair- Advertising Divisions, which have not coop- man participated on the program of the Congress erated in this project. In the case of the former, for L~brarianssponsored by St. John's University the Division Chairman failed to appoint a repre- in Jamaica, New York. sentative; in the case of the latter, the appointed 6. The "Bibliography on Reproduction of Docu- representative failed to respond. mentary Information, 1955-1960" was reprinted by The divisional representatives were asked to the National Microfilm Association for distribu- have drafts of their reports by April 15th. How- tion at its Annual Convention in April 1961. ever, the choice of this date was a reflection of too much optimism on the part of the Committee, since only six reports have actually been received Suggestion as of May 9th. Because only half of the reports The Chairman has had a preliminary discussion have been received, it is not yet possible to make with the Executive Secretary of the National Mi- any definite judgment concerning the quality of crofilm Association on the possibility of compil- the material being produced by this effort. Some ing a small Handbook of Documentary Reproduc- of the reports are excellent and reflect a great tion Information. Such a handbook would include: deal of serious work; others have little value. However, in view of the fact that the work has 1. Definitions of terms. progressed this far, the Committee recommends 2. The purpose of microfilming. that the original timetable be revised in order to 3. The technique of microfilming (brief and in allow the Division committees additional time for layman's terms). this project. It is recommended that these commit- 4. The equipment: cameras, readers, printers tees be asked to continue their work and to make (types rather than trade terms). a final report by the end of 1961. Since some of 5. Services of commercial companies. the chairmen of the Division committees have 6. Standards. claimed that the allotted time was not sufficient, 7. Sources of information, such as NMA, SLA, an extension should demonstrate whether the time microdealers and others. allowed was actually too short or whether the entire idea of developing standards with the help There is some indication that such a hand- of the Divisions is unworkable. book is of interest to the membership of the Na- The Committee Chairman attended a meeting in tional Microfilm Association. Further discussions New York on December 1, 1960, called by Pres- are planned. The Committee would like to know ident Sewell, to discuss projects which the Coun- whether the project is of interest and should be cil on Library Resources might be willing to sup- investigated further. port with a grant. The standards project was among those considered, and a proposal was pre- SEPTEMBER 1961 pared for the Foundation Grants Committee. In the Executive Board a firm proposal for the pub- this proposal it was recommended that, if funds lication of Convention transactions. In addition were made available, a paid project director be to the proposal, the Publications Committee made hired to collect and coordinate the reports made the following recommendations: by the various divisional committees and to compile a set of standards in suitable form for pres- 1. That upon publication, the Transactions be entation to the Executive Board for approval. mailed to every registrant at the annual Con- The Committee believes that it will be extremely vention. difficult to bring the standards project to a suc- 2. That the Convention registration fee be raised cessful conclusion without paid professional help so that the aggregate increase would cover the and recommends that every effort be made to cost of 1,200 copies. The cost to each regis- obtain the necessary funds. trant would be increased from $4-$4.50. The Committee met at SLA Headquarters on 3. That copies would be available to non-regis- December 2nd, 1960, with all members present. trants at $10. 4. That the membership be informed of the ad- SAMUELSASS vantages of publishing Convention papers in Special Libruries, and also of those advantages of publishing Convention papers as a mon- Public Relations ograph as outlined in recommendations 1-3, Sustaining Membership Drive above. After so being informed, the membership be asked to indicate its choice. Members In September 1960 the Committee presented a choosing the monographic form should indi- four-step approach for conducting such a drive at cate their intention to purchase or to attend the Executive Board meeting in New York City. conventions. At that meeting it was suggested that the first step consist of sending a questionnaire to all SLA These recommendations were considered neither members to find out their thinking about promot- feasible nor desirable by the Executive Board. The ing sustaining memberships. Publications Committee has now been instructed to Margaret R. Anderson represented the Com- explore the specific suggestion included in the mittee at the February Executive Board meeting in report of the Special Librar~es Committee. This Kansas City. She reported on the progress of the report suggested that a booklet containing abstracts questionnaire and discussed with Jeannette Lane, of papers to be presented at the Convention be Chairman of the Membership Committee, how published and sold at the convention. that Committee would fit into the picture. In May JOHN P. BINNINGTON 1961, the Chairman submitted a proposed questionnaire with covering memo to Eugene Jackson, Winifred Sewell, Bill Woods, Jeannette Lane, Kay Kinder and the members of the Public Rela- Recruitment tions Committee. Their comments on this ques- In addition to the usual responses to requests tionnaire will no doubt be submitted to the new from Chapter Recruitment Chairmen, the follow- Public Relations Chairman. At the same time the ing major projects were undertaken by the Com- Chairman submitted her "Thoughts on Public mittee during the 1960-61 year. Relations" for SLA to the President, the incoming President and the Public Relations Committee. Major Proiects Of prime importance was the initiation of the Publicity for San Francisco Convention John Cotton Dana Lectures in Special Librarian- The Chairman submitted to Theodor Yerke, ship. During its 50th anniversary year the Asso- the Publicity Chairman for the 1961 Convention, ciation chose this series to honor its founder and the idea of obtaining a billboard in San Francisco first President, John Cotton Dana. In the series, for SLA. She gave him the proper contact at seven prominent special librarians presented (or Foster and Kleiser. No developments were re- will present) lectures on some aspect of special ported as of May 17. librarianship to students of accredited library schools. The first lecture was given on February Resignation 23 at Rutgers University Graduate School of Li- The Chairman submitted her resignation to brary Service where Katharine L. Kinder, spoke Eugene B. Jackson, incoming SLA President. on "The Various Aspects of Special Librarian- ship." This was followed by William S. Budington at the Graduate Library School of the University of Chicago on April 18 on "Documentation and Libraries, with Special Reference to Spe- Publications cial Libraries;" Mrs. Irene M. Strieby at the In- As requested by the Executive Board, this Com- diana University Library School on April 19 on mittee presented at the Mid-Winter meeting of "Professional Responsibilities of the Special Li- SPECIAL LIBRARIES brarian;" Mrs. Doris Banks at the School of Li- Recommendations brary Service of the University of Southern Cal- While this year's program represents another ifornia on April 19 on "Cataloging Compromises step forward, there is still much to be done in the in the Technical Library;" Dr. F. E. McKenna recruitment area. The Recruitment Committee at the Library School of Pratt Institute on April would like to make the following recommenda- 26 on "Readin', Ritin' and Reproducin': Tools for tions for future action: Special Librarians;" and Mrs. Martha Jane Zach- ert at the Library School of Emory University on 1. Preparation of a new, inexpensive piece of re- May 11 on "Library Standards with Emphasis on cruitment literature, midway between "Make Special Libraries.'' The final lecture will be given Your Career in a Special Library" and "Putting in early fall by Gretchen Little at the Graduate Knowledge to Work." School of Library Service of the Drexel Institute 2. Preparation of an inexpensive poster for dis- of Technology. The tentative title of her lecture tribution to Chapter recruitment committees. is "Putting Knowledge to Work." It is hoped 3. Communication with other professional asso- that the text of the lectures will furnish material ciations to insure that special librarianship is for R new SLA publication. listed as a career in their recruitment literature; The recruitment pamphlet, "Putting Knowledge i.e. contacting the American Chemical Society to Work," was revised and reprinted in Decem- to insure that its recruitment literature on ber 1960. careers in chemistry will include chemical li- To answer a need evidenced by the many re- brarianship. quests from Chapter Recruitment Chairmen for 4. Further promotion of articles in periodicals of information and literature, the Recwitment N~wJ- wide circulation. letter, which has not been published for two MARGUERITEK. MORAN years, was revised. Two issues with a new mast- EDITOR'SNOTE: These recommendations were ap- head were distributed. It is planned to continue this highly effective medium of communication. proved by the Executive Board. Participation in the first National Career Show at the New York Coliseum on June 7-11 is a SLA Professional Award and forthcoming endeavor of Association Headquar- ters, the Recruitment Committee and members of Hall of Fame the New York and New Jersey Chapters who Requests for nominations for the 1961 SLA are cooperating in planning and staffing SLA's Professional Award and to the Hall of Fame were exhibit. Important items in the exhibit will be mailed to the Executive Board, Chapter Presidents SLA promotional literature, an automatic slide and Division Chairmen on September 1, 1960. projector to show color slides of library opera- This was followed by an article in the October tions and Data Sheets on various types of special issue of Special Libfurie.r enumerating the require- libraries. The latter are available for general dis- ments for each award. A further reminder of the tribution. (EDITOR'SNOTE: After this report was January 31 deadline was sent out on November prepared, the National Career Show was post- 18, and a notice appeared in the December 1960 poned.) SLA Bulletin. The American Library Association, with the The Committee met in February at the Muehle- financial support of Demco Library Supplies, will bach Hotel in Kansas City during the Executive issue a new series of brochures on types of li- Board and Advisory Council meetings. Alberta L. brary work. A prominent special librarian will Brown and Thelma Hoffman were selected for write the brochure on special libraries. Names of the Hall of Fame in recognition of their out- possible authors have been furnished to the ALA standing contribution to the growth and develop- Recruitment Chairman. ment of Special Libraries Association over a pe- An automatic visual aid recruitment technique riod of years. has been suggested as a simple, direct and eco- The SLA Professional Award recognizing no- nomical means for presenting the facts about table achievement in, or contribution to, the field careers in special libraries. Consequently, the of special librarianship was not granted in 1961. Committee is now studying the costs and me- MRS. MARGARETH. FULLER chanics of preparing slides for use in such an automatic visual-aid machine. The slides of individual libraries collected by the Committee for Scholarship and Student use at the Career Show are also being evaluated Loan Fund for possible use in this program. Suggested scripts will be developed for this use. Scholarship Fund A checklist for SLA recruitment speakers was The contributions to the Scholarship and Stu- prepared and distributed with the first issue of dent Loan Fund for the year ending April 30, the Newsletter. It was especially designed to help 1961, exceeded $4,000 but were a reduction of Chapter members planning recruitment talks. over $450 from the previous year. Individual and SEPTEMBER 1961 403 memorial donations exceeded $600. Chapters, Di- Sections visions and Sections contributed almost $300-a Pharmaceutical drop of about $750 in Chapter contributions. Con- tributions from organizations increased to $2,450 Total contributions $ 4,111.75 with the $2,000 contribution from the H. W. Wil- Total interest earned 304.09 son Company. Repayments on loans - - The Fund's cash balance decreased more than $1,100 during the year, partly because of the in- Total additions to fund $ 4,415.84 creased amount on loan, and at year end the cash balance alone totaled approximately $7,700. The SUMMARY Fund's total resources-its cash balances together Cash balance at beginning of with loan funds outstanding-were $11,202.90 period $ 8,887.06 at year end, an increase of over $200 from the Scholarship and Student Loans 5,600.00 previous year.

Loans Additions The total available for loan is now $4,000, and $3,500 is on loan. Three loans were granted dur- Cash balance in fund $ 7,702.90 ing the year bringing the total to seven. Several Loans outstanding 3,500.00 applications were turned down for lack of available funds. Total Fund $11,202.90

FINANCIAL STATEMENT Scholarship Awards SCHOLARSHIPAND STUDENTLOAN FUND As a result of publicity sent out by Mary Alli- May 1, 1960 to April 30, 1961 son, the Committee received 43 applications for scholarships for 1961-62. Of these, six were not Contributions completed for final consideration. The pamphlet Individual members $ 741.75 describing special libraries, which was sent out with each scholarship application blank for the $ 741.75 first time this year, apparently discouraged appli- Memorial donations cants who did not have a definite interest in spe- In memory of Alma Mitchill $ 150.00 cial librarianship. (from New Jersey Chapter) With such well-qualified applicants, the Com- In memory of Mrs. Ruth Garbett 25.00 mittee's selection of winners was difficult. SLA (from Illinois Chapter) members, through their Chapter Presidents, co- In memory of Rose Boots 447.00 operated with the Committee by reporting on their (included $100 from Advertising personal interviews with the applicants. The Division, $100 from Publishing painstaking and considerate evaluations they sent Division, $100 from Professional to the Committee greatly aided it in reaching its Awards Committee, $105 fmm Staff decision and it is truly grateful for such assist- of McGraw-Hill Co.) ance. The Committee, with the approval of the Execu- $ 622.00 tive Board, has awarded three $1,000 scholarships Organizations for the 1961-62 academic year to: Mrs. Irene G. H. W. Wilson Co. $ 2,000.00 Wallace, San Francisco, California; Jacqueline Time Inc. 100.00 Johnson, Toronto, Canada; and Marlene Barrett, E. I. duPont de Nemours 100.00 Homestead, Pennsylvania. Atlas Powder Co. 250.00 The alternates are: Alice Yanosko, Quebec, Canada; Christel W. Ludewig, Montevallo, Ala- bama; Anne Elizabeth Kelly, St. Louis, Missouri; and Mary Ellen Saccany, Cleveland, Ohio.

Cincinnati Eleanor S. Cavanaugh Scholarship Awards Puget Sound In addition to the three scholarships announced San Francisco last fall, the Committee, with the approval of the Executive Board, has awarded three grants of $500 each to the following people from the Eleanor S. Cavanaugh Scholarship Fund. This Divisions Fund was set up to honor Eleanor Cavanaugh for Biological Sciences her many contributions to Special Libraries Asso- ciation. Her particular areas of endeavor were business, finance and international relations, and SPECIAL LIBRARIES she was the first Chairman of the International required a sizable expenditure of time and effort Relations Committee. With the hope of further at Headquarters for the Scholarship and Student contributions in these fields, the Committee has Loan Fund program. The Committee would, there- chosen from the applicants those who have the fore, like to recommend that all expenses in- interests and abilities in business and international curred by Headquarters be charged against the relations, in addition to their desire to become Scholarship and Student Loan Fund. The question special librarians. arose during the year of the feasibility of incor- The winners are: Emery Baldi-Becht, Los An- porating the Fund separately and, if this seems ad- geles, California; Mrs. Florence Morris, Chicago, visable in the future, we will know if it is eco- Illinois; and Mrs. Mary F. Riley, New York, New nomically possible. If the Fund cannot support the York. expense of operation, then new sources of funds would have to be developed. Previous Scholarship Winners JO ANN AUFDENKAMP Of last year's four winners, none of them has --- accepted a position at this time. All of them are EDITOR'SNOTE: The Executive Board did not ap- trying to find positions in special libraries, but the prove the recommendation that the Committee's necessity of settling in a specific geographic area administrative expenses be charged to the Fund. sometimes means that we lose scholarship winners to other library fields until a special library Special Classifications position comes up. The Committee has found that its duties cover granting the scholarships and No meeting of the Committee has been held loans, publicity on the Association through the since the last report to the Executive Board in school year with the students and then guidance September 1960. in locating special library positions-all of these Since that time publication of the new edition things being parts of other Association activities. of A Guide to the SLA Loatz Collection of We are grateful for the assistance of all SLA Clussification Schemes and Subject Heading Lists members who helped the scholarship and loan ap- has been approved by the Board, type has been plicants. set and the book is in the proofreading stage. (EDITOR'S NOTE: The volume was issued early Committee Operations in July.) During the past year, Headquarters took over The most important event since the last report the responsibility for some of the early processing has been the sugzestion that SLA solicit founda- of the applications, such as receiving the application support for maintenance of the Collection, tions, writing for letters of reference and setting since it is growing to such an extent that it is up folders. This was a necessary assistance to the imposing a considerable burden upon the personnel and financial resources of Western Re- Chairman so that the work of the Committee could be completed before the Convention. Head- serve University. This idea has been pursued by correspondence between Dean Shera, Curator of quarters' new awareness of details of the scholarship processing brought some valuable sugges- the Collection. Bill Woods, Robert W. Gibson, tions to the Committee and will provide even Jr., Chairman of the SLA Foundation Grants Com- greater guidance and direction of the entire mittee, and the Chairman of the SLA Special Classifications Committee. No action has been scholarship and student loan program through the years. taken yet pending a meeting of the Committee The contributions of the Scholarship and Stu- and the drafting of the preliminary version of dent Loan Fund program do not end with pro- such a proposal. viding financial assistance to the few winners New material for the Collection continues to each year. It augments the Association's recruit- come in as the result of SLA Division efforts and other promotion steps described in previous re- ment and public relations programs. Not only does the Committee try to familiarize the winners ports. with special librarianship, but it feels that all Just so it is not lost sight of, a project for of the applicants are made more aware of the job future study by the Committee is a survey of opportunities in this field, perhaps even bringing classification systems used by different types of classmates into the fold. Since scholarships and libraries in various parts of the United States. loans are a vital part of SLA's broader program to The Committee has no recommendations to increase the number of special librarians, we submit to the Board at the present time. should be able to ascertain how much this phase MRS. MARJORIER. HYSLOP costs.

Recommendation Special Libraries The contributions of Headquarters staff, espe- The Committee met seven times during the year cially Kathryn Smith in processing the applica- at the call of Mary Allison, Editor. There was the tions and Mary Allison in handling all publicity, usual review of articles submitted (about 80 SEPTEMBER 1961 since June 1960), of which about 40 per cent This proposal in no way changes the duties of were selected for publication. the Special Libraries Committee as presently es- During the fall months, the Committee de- tablished. Geographical location would have no fended vigorously its policy to publish some importance, as practically all of the contact be- papers in full and some in abstract form, accord- tween the Committee and editorial consultants ing to their professional quality and content. would be by mail. A meeting of all concerned There was some strong criticism of this policy, could be set up at Conventions. but the Committee feels that it acted in the best This Committee feels that the contributions of interests of professional standards when it decided such a group of consultants would lead to a jour- to publish abstracts of papers containing duplica- nal of enhanced professional stature. tion of material published previously. MARYBONNAR With the February 1961 issue a new feature was added to Special Librarie.r-"Current Concen- EDITOR'SNOTE: The Executive Board approved trates of the Library World." This section con- organizing a group of consulting editors. tains extracts from papers and speeches that cannot be published in full as well as extracts from material published in library and nonlibrary pe- Technical Book Review lndex riodicals and books. The Committee submitted a minority report to The primary purpose of the Technical Book the Advisory Council at its Mid-Winter meeting, Review Index is to identify book reviews in cur- to be appended to the report of the Publications rent scientific, technical and trade journals. Re- Committee concerning a separate Proceedings is- views constitute the best source of information sue. More detailed recommendations for publica- for the evaluation of technical books, and quota- tion of abstracts have been drawn up for the tions from the reviews are carried whenever it Publications Committee. is possible to do so. It should be remembered that the Technical Book Review lndex is an index Recommendations to the reviews and makes no attempt to index In line with the request from the Goals for books according to their subject coverage. 1970 Committee, the Special Libraries Committee The Technical Book Review lndex published has met several times to discuss how it might con- its 26th volume in 1960. Including the annual tribute to the general progress of the Association author index, reviews for 1,171 titles were pre- as a whole and of this Committee in particular. sented in 204 pages. The duties of the Special Libraries Committee The editorial work and compilation of Tech- are "to advise on the editorial policy of Special nical Book Review lndex are done in the Tech- Libraries, defend this policy when necessary, re- nology Department of the Carnegie Library of view articles submitted and advise on the gen- Pittsburgh. Carnegie Library provides office and eral content." Toward the fulfillment of the latter storage space, a typewriter, supplies, furniture part of that statement (to advise on the general and other facilities for the Editor and his clerical content) we make the following proposals: assistant. The editorial work is done by An- thony A. Martin. During the summer and at 1. That there be appointed a number of consult- other times when the clerical assistant is not ing editors to: available, the staff of the Technology Department a) make suggestions for coverage of specific provide assistance in locating reviews and sup- subjects ; ply technical advice or editorial assistance when- 6) recommend topics for special issues and to ever needed. recommend contacts for the Committee to Expenditures for Technical Book Refriew lndex approach for papers; for the year ended September 30, 1960, were c) referee papers on technical or controversial $10,407.23, while the income for this period was subjects; and $12,723.65. This represents a modest profit of d) be alert to the needs of the journal through $2,316.42. their contacts with other associations and The number of subscriptions fluctuates from meetings. month to month. A peak of 1,732 was reached 2. That these consultants be chosen for their gen- in March 1960, while the monthly average totaled eral interest and/or experience in the library 1,611 for the year. This is the largest number of profession and not because of position held or subscribers we have serviced. It may be due partly geographical location. to the TBRI publicity exhibit and campaign, ini- 3. That their term of office be indefinite or un- tiated in 1960, which was well and ably promoted limited. by Mary L. Allison. It is hoped that these efforts 4. That consulting editors not be limited to a spe- will be continued. cific number. There is no need for increasing the subscription 5. That the invitation to serve come from the rate. No increased expenses, except for slight President of the Association after recommenda- postal charges, are anticipated. The important tion by the Special Libraries Committee. thing is to maintain the high standards developed SPECIAL LIBRARIES by Technical Book Review Index, keep costs at a covers a very broad field and that the activities minimum and maintain efficient and reliable ed- are not confined solely to the Translations Center. itorial and ~roductionprocedures. By doing so, In order to cover these broader aspects and to publication schedules can be maintained, financial combine the many activities concerning transla- difficulties prevented, subscribers will be satisfied tions, the Committee feels that a more descriptive and their subscriptions renewed. name should be applied and, therefore, recom- DANIELR. PFOUTZ mends that the name of the SLA Translations Center Committee be changed to the Translations Activities Committee. Translations Center 2. The Committee recommends that a subcommittee be set up to handle the revision and pub- The activities of the Translations Center Com- lishing of Frances E. Kaiser's project, Translators mittee have been many and varied during the and Translations: Services and Sources, with this past year. subcommittee chaired by a member of this Com- In October 1960, Alberta Brown was employed mittee; and with the further recommendation that as Chief Investigator for the Survey of Transla- Frances E. Kaiser be named this Chairman. tions, carried on according to a grant of $34,105.00 3. The Committee recommends that the ad hoc from the National Science Foundation. The Survey Transliteration Committee be made a subcom- of Translations, under her direction, is coming mittee of the Translations Activities Committee along at a very respectable rate; however, due with one member of the larger Comimttee as to the late initiation of the project, it has been Chairman. In this instance, Kate Ornsen Barcus necessary to request an extension of time from is recommended as Chairman. the National Science Foundation, changing the 4. The Committee recommends that in the fu- deadline from May 12, 1961, to November 12, ture more money and effort be spent in promoting 1961. Since this extension of time requires no and collecting translations, encouraging transla- additional funds, we feel certain that the Na- tions to be deposited in the Center and publiciz- tional Science Foundation will grant the request. ing the total efforts of the newly proposed Trans- The additional time will be spent in what may be lations Activities Committee's program. considered the most essential work of the grant As is apparent, we are attempting to incorpo- program. This concerns the complete tabulation rate all matters pertaining to translations under of all results and personal visits by the Chief In- a single Committee reporting to the Executive vestigator to the various sections of the country, Board. In this manner, we feel that it will stream- where such personal contact might be beneficial line procedures and will eliminate the possibility in creating a greater interest in translation activ- of committees carrying out overlapping projects. ities. This promotional activity is of prime im- DAVIDR. WEISER portance. With regard to the promotion and publicity of EDITOR'SNOTE: The first three recommendations the services of the Translations Center, the Com- were approved by the Executive Board and the mittee authorized the design and construction of fourth was considered a continuing responsibility two exhibits to be shown at various conventions, of the Committee. Hereafter, this Committee will symposia and Chapter meetings of scientific and be known as the Translations Activ~ties Com- technical organizations. In addition, the exhibits mittee. will be shown at universities, institutes and some public libraries. One unit will be located at SLA Headquarters in New York and will serve the East Coast and the South, while the second unit H. W. Wilson Company Award will be based in Chicago at the Translations The 1961 H. W. Wilson Award was given to Center for service to the Midwest and the West. the Chapter that best publicized to the general Frances E. Kaiser, a member of the Committee, public during National Library Week the role is attempting through the Foundation Grants of special libraries. Committee to obtain a grant from the National Eleven Chapters entered the competition. They Science Foundation for the editing and publishing were: Alabama, Cleveland, Illinois, Indiana, Min- of a greatly enlarged and revised edition of Tran.r- nesota, New Jersey, New York, Pittsburgh, Rio lutors and Tranrlatiuns: Servires and Sources. Grande, Southern California and Wisconsin. Mrs. Kate Ornsen Barcus, also a member of the The chapters sent two-page resumes of their Committee, is heading an ad hoc committee con- entries to each of the judges by May 19. The cerned with transliteration from the Cyrillic al- visual displays were examined at the Convention phabet to the Roman alphabet. This also is a in San Francisco. The decision of the judges was very important project and should be supported. difficult, as all of the entries were excellent. How- ever, it was the opinion of the judges that the Recommendations terms of the Award were best carried out by the 1. From the above information, it very quickly be- Wisconsin Chapter. comes apparent that the problem of translations ELIZABETHW. OWENS SEPTEMBER 1961 Special Representatives' Reports,

By the Associations' Special Representatives

of the Southern College of Pharmacy will follow American Association for the a modified plan for obtaining the necessary in- Advancement of Science formation from the pharmacy college faculties and librarians. Despite the amount of detail involved, The SLA Representative attended the annual it is hoped to have the list ready for publication meeting of the American Association for the Ad- by next year. vancement of Science held in New York City, Certain new Committee projects have been sug- December 26-30, 1960, and participated in the gested; some are in the planning stages and others Council Meetings. Of particular interest to SLA require further consideration. members was the establishment of a Study Com- Dolores Nemec, librarian of the University of mittee on International Scientific Communication Wisconsin School of Pharmacy, has worked out of which your representative is a member. The a plan for obtaining information from all areas Board of Directors has agreed to recommend to of the world on first-line journals in the fields its Council the establishment within the AAAS of of scientific and professional pharmacy. This will a new Section on Information and Communica- involve obtaining informed opinions from indi- tion. Your representative is supporting this rec- viduals in many countries. Information so ob- ommendation, and favorable action by the Council tained will be made available to librarians nation- at its Annual Meeting in December is anticipated. ally. Because of limited library budgets, the JOHN SHERROD usefulness of this project is obvious. Since this Committee was unable, for various reasons, to carry through its projected seminar on American Association of pharmaceutical librarianship, the Committee now feels it should take a program of self-education Colleges of Pharmacy into pharmacy school libraries in the form of a manual tentatively called "A Program of Read- Joint Committee on Pharmacy ings for Pharmaceutical Librarianship." In consul- College Libraries tation with Mrs. Irene Strieby, Winifred Sewell of the National Library of Medicine will prepare This Committee, composed of two representa- the booklet. Both of these former members of the tives each from Special Libraries Association, Committee have given courses in pharmaceutical Medical Library Association and the American librarianship at Columbia University. The Pro- Association of Colleges of Pharmacy, is now un- gram will be based on Miss Sewell's manual for der the chairmanship of Dr. Glenn Sonnedecker, her course, which will be modified to a form School of Pharmacy, University of Wisconsin. suitable for a home-study program. The Com- While the Committee was unable to meet during mittee members will provide all possible assistance the past year, certain of the projects in which it to Miss Sewell so that the Program may be avail- is interested have moved forward. able by next year. The World List of Pharmacy Periodicals, which Thought will be given to collating previous was compiled by Winifred Sewell as a first step publications that have appeared under the aegis of toward establishing an international abstracting the Committee. When suitably edited, it appears service for pharmacy under the auspices of the possible that this material might be a useful sup- International Pharmaceutical Federation, will be plement to Medical Library Pvartice. brought into final form for publication by Mrs. As suggested last year, the MLA and SLA Theodora Andrews of MLA. Publication of this groups concerned with pharmacy have exchanged unique and comprehensive reference work now coples of all reports and letters issued this year. appears assured. JAMES L. OLSEN,JR. Plans are now in final form to bring up to MRS. MILDREDP. CLARK date the very useful checklist, "Books, Reference Works and Periodical Literature Recommended for College of Pharmacy Libraries" (American Jour- nal of Pharmaceutical Education, vol. 19, 1955, American Documentation p. 480). An original project of the Pharmacy Institute Group of MLA, members of the same group under the leadership of Mrs. Martha Jane K. Zackert No annual report. SPECIAL LIBRARIES American Library Association Work and Documentation, Robert E. Kingery, has been active during the past year in arranging for Resources and Technical Services a grant to establish a secretariat for the work of this Committee. I understand that approval has Division, Acquisitions Section, been given by the National Science Foundation and the Council on Library Resources for a joint ~e~rintin~Committee grant to provide for an executive secretary, funds This Committee did not meet during the year. for Committee work, the reproduction of Com- Work on the coordination of information among mittee reports, travel and so on. The New York libraries and publishers was carried out by the Public Library probably will be the host institu- Reprint Expediter, now Sam Williams, New York tion for the administration and disbursement of Public Library. Suggestions for reprint wants may the grant. be sent to him at Box 2959, Grand Central Station, The International Committee of 2-39, of which New York 17, New York. your representative is a member, has had a busy JOHN P. HERLING year commenting and voting on various proposals and drafts which have come to the ASA from the Resources and Technical Services International Standards Organization, in the areas of standardization in transliteration of various Division, Book Binding Committee languages, an international code for the exchange No annual report. of microcopies, layout and title leaves of books, indexing and machine coding. The 2-39 Subcommittee on Binding has fol- American Standards lowed closely the work of the Library Technology Project's team carrying out Phase I of the project Association to develop performance standards for library bindings. ASA Sectional Committee on MRS. ANNEJ. RICHTER Photographic Reproduction of ASA 2-39 Subcommittee on Documents, PH-5 Machine Coding and Indexing The Committee has held two meetings this The Subcommittee on Machine Coding and In- year. Its actions were: dexing of ASA Committee 2-39, Library Work 1. It submitted to the American Standards Asso- and Documentation, met only once during the clation for approval "Proposed American 1960-1961 SLA year. The meeting was held in Standards Specifications for Micro-opaques, New York City on September 23, 1960. The fol- PH5.5/56." lowing individuals reported briefly on topics as- 2. It voted that the proposed "American Standard signed at the meeting of April 8, 1960: Karl F. Dimensions for 100-foot Reels for Processed Heumann, "Preparation of a Document ;" Harold 16mm and 35mm Microfilm, PH5.6/6OU be Pfeffer, "Analysis of a Document;" Mary Stevens, transmitted to the sponsor, the American Li- "Inquiry Statements" ; Claire Schultz, "Processing brary Association, with a recommendation for of the Inquiry"; Ed McCormick, "Scan and favorable action. Search of Referenced Material;" and C. D. Gull, Further consideration in the work of the Com- "Synthesis of Selected Material." Raymond Meyer mittee is a standard covering Proposed American and Terry Savage were absent from the meeting. Standard Dimensions of Paper Sheets for Photo- The discussion which followed these reports indi- Reproduction of Documents, PH5.2/62. cated that the next stage of investigation should Subcommittee PH-5-1, the Subcommittee on Mi- involve a thorough study of the problems of each cro-transparencies, is considering standards on area to determine which lend themselves to stand- storage reels and a possible standard on the qual- ardization. In February 1961, the Chairman of the ity of micro-transparencies. Committee, Miss Mandalay Grems, called upon Subcommittee PH-5-2, the Subcommittee on Mi- the members to begin this study by preparing a cro-opaques, is considering a proposed standard checklist of the criteria for describing and evaluat- for micro-opaque readers. ing an information retrieval system. CHESTERM. LEWIS The closing discussions centered upon the de- sirability of providing a full-time staff member to accomplish the necessary staff work to enable ASA Sectional Committee on this Committee to define its activities, objectives Library Work and Documentation, and area of usefulness. There has been some indication since then that a staff member may be 2-39 provided. It is my personal view that staff support The Chairman of the American Standards As- is essential for this Committee to accomplish any- sociation Sectional Committee 2-39 on Library thing in this work, and it is my recommendation SEPTEMBER 1961 that the Special Libraries Association strongly CNLA Joint Committee on press the American Standards Association to provide this assistance. Library Education C. D. GULL The Joint Committee on Library Education met EDITOR'SNOTE: The Executive Board referred this in New York on May 1, 1961. In response to the recommendation to the Documentation Division roll call, member associations reported active educa- for further study. tional programs, some including institutes, courses and provision of scholarship funds. Dr. Jesse H. Shera spoke briefly of the Western ASA Sectional Committee on Reserve Study, stating that the aim of the com- Library Equipment and Supplies, pleted project is a three-volume work. It is anticipated that the first volume, an historical and ana- 2-85 lytic survey of education for librarianship, will be No annual report. complete within a year. Other volumes will be concerned with theoretical matters and curricula. Some discussion was devoted to undergraduate Conference on Science library education. It was agreed that a subcommittee be established to consider the matter and to Manuscripts prepare a statement on the consequences and val- annual report. ues of such programs. Favorable action was taken on a recommendation that a special committee be established to re- Council of National study the Utilization of Manpower Project seeking a new approach to a study providing basic infor- Library Associations mation on the library occupation. The Association was represented at regular The Report of the Subcommittee on Special Li- meetings in New York of the Council of National brary Education was presented by Harold Roth. Library Associations by the Executive Secretary, Statements with resaect to training for map Iibrar- who is SLA's permanent representative, and in ianship, theological librarianship-Catholic, theo- the absence of the other designated representative, logical librarianship-Protestant and librarianship Dr. Burton W. Adkinson, Immediate Past-Presi- in art and architecture are in process of being dent, by Winifred Sewell, President, at the De- edited. A committee will be appointed to assist in cember meeting and Mrs. Margaret H. Fuller, Past- reviewing the manuscripts and to consider matters President, at the May meeting. Bill M. Woods pertaining to publication. served as a CNLA Trustee, as Chairman of the Officers elected for the coming year were: Chair- Membership Committee and on the Advisory Com- man, Frances Henne; Vice-chairman, Julius J. mittee for the Ameriratz Librauy and Book Trade Marke; and, Executive Committee member, Lowell Aizizual. A. Martin. William A. Gillard continues to serve As a member of the Program Committee he par- as Secretary-Treasurer and Katharine L. Kinder ticipated in a two-day meeting, supported by a as a member of the Executive Committee. grant from the Council on Library Resources, held KATHARINEL. KINDER at Columbia University on January 11 and 12. Distinguished leaders in the profession were invited to discuss the past, present and future of Federation of Management CNLA and its obligations to the library profession. Four former Presidents of SLA attended-Mrs. Organizations Irene M. Strieby, Dr. Burton W. Adkinson, and No annual report. See Executive Chester M. Lewis as invited guests, and Elizabeth Secretary's report in this issue. Ferguson as a member of the Committee. Mary L. Allison, SLA Publications and Public Relations Director, served as recording secretary for the Interagency Council on Library sessions. The program Committee held its planning and review sessions at Association Head- Tools for Nursing quarters prior and following the Columbia meet- At a meeting held at the headquarters of the i ngs. American Nurses' Association in March, 1961, the BILLM. WOODS Interagency Council on Library Tools for Nursing DR. BURTONW. ADKINSON voted in favor of a comprehensive index of nursing journals to cover retroactively a period of 50 CNLA Joint Committee for years. Virginia Henderson, R.N., Librarian of the Yale University School of Nursing, will provide Visiting Foreign Librarians the major leadership in this project. No annual report. PAULS. AMOS SPECIAL LIBRARIES Interassociation Hospital was completed when the fourth and final section of the checking edition was forwarded to the Libraries Committee Government Printing Office on February 21. By the end of this fiscal year, all sections will have The Interassociation Hospital Libraries Commit- been sent to participating libraries for checking tee met in Chicago on February 4, 1961, at the and most of them will have been returned. There home of Mrs. Vera Flandorf, Chairman and Medi- will be considerable bibliographic work to be done cal Library Association representative. Katherine following this. Your representative is pleased to I. Duffey, Catholic Library Association representa- report the excellent progress being made toward tive, acted as Secretary. M. Jean Paige represented final publication of the third edition. the American Library Association. Although ad- MRS. RUTH H. HOOKER verse weather conditions prevented the Special Li- braries Association representative from attending, she talked to the Chairman by telephone. Joint Libraries Committee Mrs. Flandorf reviewed some of MLA's scheduled activities, including the "Advanced Seminars on Fair Use in Photocopying and Workshops for Librarians in Small Libraries" to be offered at the 1961 meeting and the Second After several years of studies, including sam- International Congress on Medical Librarianship ples of photocopying practices in representative li- to be held in Washington in 1963. braries, the Committee issued its first Report on The ALA representative announced that the Single Copies. It will continue further studies in Association of Hospital and Institution Libraries the field of unpublished material, principally has changed the title of its publication to the manuscripts. AHIL Quarterly. AHIL is working up pro- It will also consider the question of multiple grams of slides on hospital, medical and institu- copies, but it is doubtful if any recommendation tion libraries. They are anxious to make contact can be made in this latter regard since, in the with anyone having such slides or films. The Li- opinion of the Counsel for the Committee, "The brary Education Division of ALA has done re- proper solution of which may depend on profes- search on educational programs for medical and sional legal consideration of particular cases." The hospital librarianship. Mimeograph copies will be Report and supporting data appear in the May- available by writing to Henry Gartland, VA Li- June issue of Special Libraries. brary, Washington 25, D. C. A study committee In effect it was found that the making of a has been appointed to work on a revision of single copy by a library is a direct and natural Standards for Hospital and Institution Libraries. extension of library service-such service, employ- Miss Duffey reported that the Hospital Section ing modern copying methods, has become essential of CLA has revised The Basic Book List for the -and that the present demand can be satisfied Library in the School of Nursing and that the without inflicting measurable damage on publish- second edition of Basic Book and Prriodicd List ers and copyright owners. for the Library i.2 the School of Nursing has been completed. Another project, Free and Inexpemiwe Recommendations Materials for Hospital and Nursing School Librar- In view of these findings I recommend that: ies, was scheduled for publication in the spring of 1961. 1. As a first step, the Executive Board approve The terms of office for Mrs. Flandorf and Miss the recommended policy contained in the Report Duffey expired with this meeting. M. Jean Paige, as follows: "The Committee recommends that it ALA, will be Chairman for 1961-62 and the SLA be library policy to fill an order for a single photo- representative will be Secretary. copy of any published work or any part thereof." ELIZABETHA. STEIN 2. As future policy for the Association, that it not participate in any joint committees which are not established by the Council of National Library Joint Committee on Associations. This is to assure that joint committees are truly representative of all library associa- Librarianship as a Career tions interested in participating. No annual report. EDITOR'SNOTE: The Executive Board approved, Joint Committee on Union with one negative vote, the statement on single copy fair use in photocopying and recognized the List of Serials second recommendation. There has been one meeting of this Committee during 1960-1961. Library Binding Institute The first phase of the work of the compilation of the third edition of the Union Lirt of Serials No annual report. SEPTEMBER 1961 Library of Congress netics of Chemical Reactions have made several items already out of date. Plans to issue, in a Advisory Committee on supplement or as part of a second edition, information on single compilations of numerical data hav- Public Law 480 ing no systematic plan for revision are proceeding. One of the questionnaires sent to the OCT Advi- One meeting of the Advisory Committee on sory Board requested evaluation of a list of such Public Law 480 (Section 104 n.) was held Janu- items and suggestions for additions. ary 25, 1961. After this meeting the Librarian of The most eagerly awaited effort of the Office of Congress submitted an amendment to LC's budget Critical Tables, its "Central Index (by substance) estimate for 1962 to cover the recommendations of of Critical Data contained in Selected Continuing the Committee. and Single Publications" was the topic of another H. R. Document No. 118, 87th Congress, 1st questionnaire and a progress report to the Advi- Session is the result up to now. Congress has not sory Board. The former requested the Board's yet acted on LC's appropriation for 1962. preference as to the system for the order of sub- There are no recommendations. stances in the index, the Standard Order used by MRS. RUTH H. HOOKER API-MCA and NBS Circular 500, the Hill System of Chemical Abitracts and Beilsteins Handbuch formula indexes, or the Atomic Number System. National Academy of A description of each with advantages and disad- \antages was presented, along with the classifica- Sciences-N ational ~eiearch tion code OCT had worked out for physico-chemi- Council Advisory Board of the cal and thermodynamic properties. The progress report also described a rapid and simple procedure Office of Critical Tables for indexing on work cards. The index for the above data from six compilations has been typed, Over 20 communications and pamphlets were and an agreement with a publisher is near con- received during the past year illustrating and il- summation. Plans to expand the index into the luminating the work of the Office of Critical Ta- areas of nuclear physics, spectroscopy and crystal- bles and bringing to the attention of the members lography are under way. of its Advisory Board activity throughout the world on the collection and publication of critical data on compounds and materials and the standardization of nomenclature, symbols and units. National Book Committee The Office is expanding its scope to include the compilation of properties of natural and man- For the fourth annual observance of National made materials difficult to characterize in rigorous Library Week, April 16-22, 1961, one major effort fashion, particularly alloys, polymers and refrac- in SLA was directed toward defining the values tories, with special reference to behavior under that can accrue to the individual special library extreme conditions. These properties were covered which ties into NLW through a program of activi- in Volume I1 of the International Critical Tables. ties in its organization. From October 1960 into The Office would welcome information as to spe- the spring, the editor of Speczal Libraries pre- cific substance classes and properties that need at- sented a number of articles which illustrated this tention. idea. Of particular interest was a series of case One publication, in its first edition, was issued studies that described how special libraries had recently as a function of the Office of Critical Ta- successfully used NLW for intra-organization pub- bles, the Directory of Continuing Numerical Data lic relations. Another article listed the attractive Projects as NAS-NRC Publication 837 (available and inexpensive NLW promotional aids and told for $1 from Printing and Publishing Office, NAS- how they could be ordered; still another used a NRC, 2101 Constitution Ave., Washington 25, more direct approach to present the NLW cause D. C.). The booklet is a very complete survey to special librarians with the challenge "What's and analysis of the work of over 30 groups con- in it for you?" tinually compiling critical data. Each project is A second major area of SLA-NLW participation described as to organization, substances, proper- came into being when the H. W. Wilson Company ties, sources of data, criticality or indication of Chapter Award Committee announced that the the criteria and methods used in evaluation of the ear's award would be given to the Chapter that data by a project group, nomenclature, etc., used, developed "an outstanding project to publicize to currency and format of compilation, publication the general public during National Library Week and distribution. The recent transfer of the API the role of special libraries." Research Project 44 and MCA Research Project on Though it is impossible to obtain a complete Properties of Chemical Compounds to the Texas picture of what went on during the Week in spe- A & M Chemistry Department and the recent issue cial libraries, some success was made in obtaining of two supplements to NBS Circular 500 on Ki- a rough measure. In a questionnaire sent to Chap- SPECIAL LIBRARIES ter Presidents in March, each was asked to query slate of officers. Your representative was re-elected the membership at the April or May meeting as Vice-president of the USBE for 1961-62. follows: "Of the special libraries represented at the meeting, how many planned to observe (or did observe) NLW through a program of activi- United States National ties in their libraries ?" The questionnaires returned thus far (12 by May Committee for the Inter- 23) indicate that although the percentage of positive responses ranged from 8% to 10076, the national Federation for usual response showed that about 50% of the re- Documentation (FID) porting special libraries planned to (or did) observe the Week in some fashion. Though a rough On September 9, 1960, representatives from 13 measure, this appears to be positive proof that United States societies and eight government agen- many special libraries consider the Week a useful cies held a meeting at the National Academy of adjunct to their public relations efforts. Sciences-National Research Council, to organize Liaison was maintained throughout the year the United States National Committee for the In- with John Robling, Executive Director of Na- ternational Federation for Documentation (FID). tional Library Week. NLW Headquarters pro- Although there are some 14 international docu- vided each applicable state committee with the mentation groups in existence, the major docu- name of the local SLA Chapter President and sug- mentation organizations of the world are getting gested he be invited to serve on the committee. behind FID to make it the basic international fed- An opportunity was presented on November 29 eration for documentation. In the past, FID's chief to meet some of the State Executive Directors at activity has been in promoting UDC. Now, how- an ALA sponsored NLW Workshop, and to speak ever, it is undertaking a broad program in all areas to them on the place of special libraries in the affecting librarianship. over-all picture of library service in our society. To carry out the new program, broader support, EDWARDG. STRABLE especially of the major countries, is necessary. The United States has agreed to join in this effort and United Nations has undertaken to contribute financially. Funds are being made available through the National Science Nongovernmental Foundation; and NAS-NRC, through its Office of Documentation, is supporting the Committee. Dr. Organizations 0bserver Karl Heumann, of the Office of Documentation, is No annual report. the Executive Secretary of the Committee. A constitution has been drawn up for the Com- United States Book Exchange mittee, a Finance Subcommittee appointed, and the United States has officially agreed to be the During the fiscal year 1960-61, the special rep- host to the 31st FID Conference to be held in resentative to the United States Book Exchange at- 1965. A Conference Subcommittee has been ap- tended two Board meetings and the annual meet- pointed to plan for the Conference. ing of the corporation. The Executive Committee of the United States The Board meeting on September 30, 1960, in National Committee for FID is made up of C. D. Washington, D. C. was primarily a business meet- Gull, Chairman; Milton 0. Lee, Vice-chairman; ing, with consideration of the Treasurer's report, John F. Latimer, Foster E. Mohrhardt and Charles salary scales and financial planning comprising a M. Shilling. full agenda. During the year, the United States delegates to The Board met at Yale University on the invi- the 27th FID Conference in London reported on tation of Henrietta Perkins, President of USBE the Conference and its various study committees, and Medical Librarian of Yale. This meeting con- especially the newly organized FID Mechanical sidered operational problems and programs and Storage and Retrieval Committee. particularly the further implementation of the In view of the rising importance of international Williams survey recommendations. cooperation in the field of documentation, it is The full meeting of the Corporation took place very important that SLA actively participate in the on March 24, 1961, at the Library of Congress. work of the U.S. National Committee fcr FID. Official reports were presented, including the new DR. I. A. WARHEIT

I SLA Sustaining- Members-, CONTINENTALCARBON COMPANY, Houston, Texas EDITOR'SNOTE: This, and the 112 Sustaining Members listed in previous 1961 issues of Special Libraries, includes all applications received through August 14, 1961.

SEPTEMBER 1961 413 SLA Official Directory 1961-1962 Association Officers Edward G. Strable, J. Walter Thompson Company, 410 North Michigan Avenue, Chicago 11, Illinois Mrs. Elizabeth R. Usher, Metropolitan Museum of Eugene B. Jackson, Research Laboratories, General Art, Library, Fifth Avenue at 82nd Street, New Motors Corporation, 12 Mile and Mound Roads, York 28, New York Warren, Michigan IMMEDIATEPAST-PRESIDENT FIRST VICE-PRESIDENTAND PRESIDENT-ELECT Winifred Sewell, 335 Howard Avenue, Rockville, Ethel S. Klahre, Federal Reserve Bank of Cleve- Maryland land, P.O. Box 6387, Cleveland 1, Ohio Chapter Presidents Florine A. Oltman, Bibliographic Assistance ALABAMA:Maurine Hughes, V. A. Special Serv- Branch, Air University Library, Maxwell Air Force ices, 700 South 19th Street, Birmingham 3, Base, Alabama Alabama SECRETARY BALTIMORE:P. William Filby, Peabody Institute Mrs. Jeanne B. North, Missile and Space Division, Library, 17 East Mount Vernon Place, Baltimore Lockheed Aircraft Corporation, Palo Alto, Cali- 2, Maryland fornia BOSTON:Dorothy E. Hart, Arthur D. Little, Inc., 15 Acorn Park, Cambridge 40, Massachusetts. Olive E. Kennedy, Room 5600, 30 Rockefeller CINCINNATI:Mrs. Dottie F. Brofft, 6658 Mont- Plaza, New York 20, New York gomery Road, Cincinnati 13, Ohio DIRECTORS CLEVELAND:Mrs. Elizabeth B. Burrows, Federal Sara Aull, University of Houston Library, Cullen Reserve Bank of Cleveland, Library, Cleveland 1, Boulevard, Houston 4, Texas Ohio Lorraine Ciboch, Charles Bruning Company, In- COLORADO:Kenneth D. Olson, 129 South Mel- corporated, Library, 1800 West Central Road, drum, Fort Collins, Colorado Mount Prospect, Illinois W. Roy Holleman, School of Library Science, Uni- CONNECTICUTVALLEY: Letitia Williams, Library, versity of Southern California, Los Angeles 7, Life Insurance Agency Management Association, California 170 Sigourney Street, Hartford 5, Connecticut Paul W. Riley, College of Business Administra- GEORGIA:William S. Learmonth, 23 Peachtree tion, Boston College, Chestnut Hill 67, Massa- Avenue, N.E., Atlanta, Georgia chusetts GREATERST. LOUIS: Mrs. Rose F. Cramer, 5506 Fair Ridge Court, Jennings 20, Missouri

Headquarters HEART OF AMERICA:Theodore D. Phillips, Re- search Library, Federal Reserve Bank of Kansas 31 East 10th Street, New York 3, New York City, Federal Reserve P.O. Station, Kansas City Spring 7-8136 6, Missouri EXECUTIVESECRETARY ILLINOIS:Sophia Furman, Stein Roe & Farnham, Bill M. Woods 135 South La Salle Street, Chicago 3, Illinois ASSISTANTTO THE EXECUTIVESECRETARY Vacant INDIANA:Mrs. Mary L. Leerkamp, 1418 North PUBLICATIONSAND PUBLIC RELATIONS Exeter Street, Indianapolis 22, Indiana DIRECTOR LOUISIANA:Lois M. Skinner, Ethyl Corporation, Mary L. Allison Chemical Development Library, P.O. Box 341, PUBLICATIONSAND PUBLICRELATIONS AS- Baton Rouge 1, Louisiana SISTANT June Rephan MICHIGAN:Mary E. Montgomery, 7438 Horger, Dearborn, Michigan HEAD, ACCOUNTSAND RECORDSDEPART- MENT MINNESOTA:Mrs. Audrey N. Grosch, Mechanical Mrs. Emily B. Shoemaker Division, Plant 5, General Mills, Inc., 2003 East Hennepin Avenue, Minneapolis 13, Minnesota SPECIAL LIBRARIES MONTREAL:Eleanor E. Magee, Reference Library, BIOLOGICALSCIENCES: Effie B. Lunsford, 2457 Sun Life Assurance Company of Canada, P.O. Drew Valley Road, N. E., Atlanta 19, Georgia Box 6075, Montreal 3, Quebec, Canada BusrNEss AND FINANCE:Rosemary R. Demarest, NEW JERSEY: Catherine Alice Rankin, Nopco Price Waterhouse & Co., 56 Pine Street, New Chemical Company, Inc., First and Essex Streets, York 5, New York Harrison, New Jersey DOCUMENTATION:Grieg Aspnes, Cargill. Inc., NEW YORK:Eleanor Kathleen Irwin, Union Club, 200 Grain Exchange, Minneapolis 15, Minnesota 701 Park Avenue, New York 21, New York GEOGRAPHYAND MAP: MIS. Maud D. Cole, 21-45 OAKRIDGE: Marion H. Garber, 157 North Seneca 28th Street, Astoria 5, Long Island, New York Road, Oak Ridge, Tennessee HOSPITAL:William Kaye Beatty, School of Medi- OKLAHOMA:John B. Stratton, Oklahoma State cine, University of Missouri, Columbia, Missouri University Library, Stillwater, Oklahoma INSURANCE:Elizabeth Ferguson, Institute of Life PHILADELPHIA:Sylvia Heyl, Moore Institute of Insurance, 488 Madison Avenue, New York 22, Art, 20th and Race Streets, Philadelphia 3, New York Pennsylvania METALS:Eleanor B. Gibson, Logan Lewis Library, PITTSBURGH:Catherine Mary Brosky, 146 Chester- Carrier Corporation Research Center, Carrier Park- field Road, Pittsburgh 13, Pennsylvania way, Syracuse 1, New York PUGET SOUND: Florina Conklin, Information MILITARY LIBRARIANS:0. Willard Holloway, Bureau and Library, Seattle Times, Fairview North 1501 North 33rd Street, Lawton, Oklahoma and John Streets, Seattle 11, Washington MUSEUM:William B. Walker, Brooklyn Museum RIO GRANDE:Mrs. Mildred A. Barrett, New Library, Eastern Parkway, Brooklyn 38, New York Mexico State University, University Park, New Mexico NEWSPAPER:Jack K. Burness, Washington Po~t and Times He~ald,1515 L Street, N.W., Wash- SAN DIEGO:Philip Leslie, 4792 Mount La Palma ington 5, D. C. Drive, San Diego 17, California PICTURE:Franziska Gay Schacht, Picture Collec- SAN FRANCISCO:Marjorie Griffin, IBM Advanced tion Department, New York Public Library, Fifth Systems Development and Research Library, Mon- Avenue and 42nd Street, New York 18, New York terey and Cottle Roads, San Jose 14, California PUBLISHING:Eleanor M. Tafel, Research Library, SOUTHERNCALIFORNIA: Mrs. Vivian L. Long, Curtis Publishing Company, Sixth and Walnut 6258 Lubao Avenue, Woodland Hills, California Streets, Philadelphia 5, Pennsylvania TEXAS: Mrs. yvonneE, G~~~~~,~~~~~~~h and SCIENCE-TECHNOLOGY: Margaret R. Anderson, ~~~~l~~~~~t~ib~~~~,~1 paso ~~~~~~l G~~ corn- The RAND Corporation, 1700 Main street, ~anta pany, Box 1492, El Paso, Texas Monica, California CHEMISTRYSECTION: Edythe Moore, Tech- TORONTO:Mrs. Isabel Stauffer, Canadian Medi- nical Information Center, American Potash cal Association, 150 St. George Street, Toronto & Chemical Corporation, 201 West Wash- 5, Ontario, Canada ington Boulevard, Whittier, California WASHINGTON,D. C.: J. Heston Heald, Chief, ENGINEERINGSECTION: George Mandel, Document Processing Division, ASTIA, Arlington Lewis Research Center Library, National Hall, Arlington 12, Virginia Aeronautics & Soace Administration, 21000 WESTERNNEW YORK: Ernestine Haile, Millard Brookpark Road, Cleveland 35, Ohio Fillmore Hospital, 3 Gates Circle, Buffalo 9, New PAPERAND TEXTILESECTION: Alice F. Lau- York bach, American Enka Corporation, Enka, North Carolina WISCONSIN:William D. Stimmel, Research Labo- ratories, Library, Allis-Chalmers Manufacturing PETROLEUMSECTION: Lee W. Traven, En- Co., Milwaukee 14, Wisconsin gineering Library, Socony Mobil Oil Com- Danv. Inc.. 150 East 42nd Street, New York i7, 'New York Division Chairmen PHARMACEUTICALSECTION: Wilma F. Ku- ADVERTISING:Mrs. Elizabeth Marie Hutchins, 333 jawski, Distillation Products Industries, East 43rd Street, New York 17, New York Rochester 3, New York SEPTEMBER 1961 415 PUBLICUTILITIES SECTION: Mary A. Con- GOVERNMENTALRELATIONS: Alice D. Ball, 2820 ner, Ohio Power Company, 301-315 Cleve- 31st Street, S.E., Washington 20, D. C. land Avenue, S.W., Canton 2, Ohio INTERNATIONALRELATIONS: Lewis M. Bright, 6117 Temple Street, Bethesda 14, Maryland SOCIAL SCIENCE:Joseph Benson, Municipal Ref- erence Library of Chicago, City Hall, Room 1005, MEMBERSHIP:Robert 0. Fetvedt, 2809 West At- Chicago 2, Illinois kinson, Milwaukee 9, Wisconsin TRANSPORTATION:Ronald J. Booser, Technical NONSERIALPUBLICATIONS: John Sherrod, Science Information Research, MSS Library, General Elec- & Technology Division, Library of Congress, tric Company, Northern Lights Office Building, Washington 25, D. C. Syracuse, New York PERSONNEL: Marguerite Giezentanner, World Book Encyclopedia Reference Library, Field Enter- prises, Educational Corporation, Merchandise Mart Plaza, Chicago 54, Illinois Committee Chairmen PHOTOGRAPHICREPRODUCTION: Loretta J. Kier- sky, Central Research Library, Air Reduction Co., Standing Inc., Murray Hill, New Jersey ADMISSIONS:Joan M. Hutchinson, 3317 Cam Vic PLACEMENTPOLICY: Joseph M. Simmons, Chi- Terrace, Apt. 9, Cincinnati 11, Ohio cago Sun-Times Daily News, Sun-Times Piaza, Chicago 11, Illinois ARCHIVES:Mrs. Martha H. O'Leary, 431 East 20th Street, New York 10, New York PROFESSIONALSTANDARDS: Samuel Sass, The Wil- liam Stanley Library, Transformer Division, Gen- AWARDS:Mrs. Iris Land, Trans-Canada Airlines, eral Electric Company, Pittsfield, Massachusetts Library, International Aviation Building, 1080 University Street, Montreal 3, Quebec, Canada PUBLICRELATIONS: John P. Binnington, Research Library, Brookhaven National Laboratory, Upton, CHAPTERRELATIONS: William S. Budington, The Long Island, New York John Crerar Library, 86 East Randolph Street, Chi- cago 1, Illinois PUBLICATIONS:Dr. Robert E. Maizell, Olin Math- ieson Chemical Corporation, 275 Winchester AV- COMMITTEEON COMMITTEES:Natalie Nicholson, enue, New Haven 11, Connecticut Hayden Library, Massachusetts Institute of Tech- nology, Cambridge 39, Massachusetts RECRUITMENT:Herbert S. White, Engineering Library, IBM Corporation, Box 120 CPO, King- CONSTITUTIONAND BYLAWS:Katharine L. Kinder, ston, New York Johns-Manville Research Center, Manville, New Jersey SCHOLARSHIPAND STUDENTLOAN FUND: Helen Loftus, Library Business Service, Eli Lilly and CONSULTATIONSERVICE: Gertrude L. Losie, Re- Company, 740 South Alabama, Indianapolis 6, In- search Libraries, Research Laboratories, Parke, diana Davis & Company, 2800 Plymouth Road, Ann Arbor, Michigan SPECIALCLASSIFICATIONS: Hubert E. Sauter, address indefinite. CONVENTIONPROGRAM: Hiram W. Axford, 337 South High, Denver 9, Colorado SPECIAL LIBRARIES:Mary Bonnar, Burroughs Wellcome & Co., Scarsdale Road, Tuckahoe, New Dlvrsro~RELATIONS: Lois W. Brock, Research York Department, General Tire & Rubber Company, Englewood Avenue at Holmes, Akron 9, Ohio STATISTICS:Ruth Fine, Bureau of Budget Library, Washington 25, D. C. EDUCATION:Grieg Aspnes, Cargill, Inc., 200 Grain Exchange, Minneapolis 15, Minnesota TECHNICALBOOK REVIEW INDEX: Daniel Ruff Pfoutz, Carnegie Library, Pittsburgh 13, Pennsyl- FINANCE:Paul Wasserman, School of Business & vania Public Administration, Cornell University, Ithaca, New York TRANSLATIONSACTIVITIES: Elizabeth M. Walkey, Library Services, Bell & Howell Research Center, FOUNDATIONGRANTS: Robert W. Gibson, Jr., In- 360 Sierra Madre Villa, Pasadena, California formation Management Division, Battelle Memo- rial Institute, 505 King Avenue, Columbus 1, Ohio TRANSLITERATIONS:TO be appointed SPECIAL LIBRARIES TRANSLATORSAND TRANSLATIONS:SERVICES TION, REPRINTINGCOMMITTEE: John P. Herling, AND SOURCES,SECOND EDITION: Frances E. Engineering Societies Library, 29 West 39th Street, Kaiser, Price Gilbert Library, Georgia Insti- New York 18, New York tute of Technology, Atlanta, Georgia AMERICANLIBRARY ASSOCIATION, RESOURCES AND TECHNICALSERVICES DIVISION, BOOK BINDING COMMITTEE:Paul Howard, Department of the In- Special terior, Washington 25, D. C. CONVENTION:Dr. Arch C. Gerlach, Chief, Map AMERICANSTANDARDS ASSOCIATION, PH-5: Ches- Division, Library of Congress, Washington 25, ter M. Lewis, New York Times, 229 West 43rd D. C. Street, New York 36, New York COPYRIGHTLAW REVISION:Chester M. Lewis, AMERICANSTANDARDS ASSOCIATION, 2-39: Mrs. New York Times, 229 West 43rd Street, New Anne J. Richter, R. R. Bowker Company, 62 West York 36, New York 45th Street, New York 36, New York ELECTIONS:Gwendolyn Jones, St. Regis Paper AMERICANSTANDARDS ASSOCIATION, 2-39 SUB- Company, 150 East 42nd Street, New York 17, COMMITTEE ON MACHINECODING AND INDEXING: New York Dake Gull, 541 Beall Avenue, Rockville, Mary- GOALSFOR 1970: Winifred Sewell, 335 Howard land Avenue, Rockville, Maryland AMERICANSTANDARDS ASSOCIATION, 2-85: Gor- HEADQUARTERSPERSONNEL: Winifred Sewell, 335 don E. Randall, General Delivery, Yorktown Howard Avenue, Rockville, Maryland Heights, New York Harold S. Sharp, AC Spark Plug Division, Tech- NOMINATING:Mrs. Margaret S. Sullivan, Dravo Corporation, Neville Island, Pittsburgh 25, Penn- nical Library, General Motors Corporation, 1925 sylvania East Kenilworth Place, Milwaukee 1, Wisconsin William H. Simon, 17 Priscilla Road, Windsor, RESOLUTIONSREFERENCE: Agnes A. Gautreaux, Connecticut Route 4, Box 682, Fairfax, Virginia Bill M. Woods, Executive Secretary, Special Li- SLA PROFESSIONALAWARD AND HALLOF FAME: braries Association, 31 East 10th Street, New York Dr. Burton W. Adkinson, Office of Science Infor- 3, New York mation Service, National Science Foundation, 1951 Constitution Avenue, Washington 25, D. C. CONFERENCEON SCIENCEMANUSCRIPTS: Mrs. Marie Simon Goff, Technical Library, E. I. du H. W. WILSONCOMPANY CHAPTER AWARD: Eliz- Pont de Nemours & Co., Inc., 3149 du Pont Build- abeth Ferguson, Institute of Life Insurance, 488 ing, Wilmington, Delaware Madison Avenue, New York 22, New York COUNCILOF NATIONALLIBRARY ASSOCIATIONS: Winifred Sewell, 335 Howard Avenue, Rockville, Maryland Special Representatives Bill M. Woods, Executive Secretary, Special Li- braries Association, 31 East 10th Street, New York AMERICANASSOCIATION FOR THE ADVANCEMENT 3, New York OF SCIENCE:John Sherrod, Science & Technology Division, Library of Congress, Washington 25, CNLA JOINTCOMMITTEE FOR VISITINGFOREIGN D. C. LIBRARIANS:Lewis M. Bright, 6117 Temple Street, Bethesda 14, Maryland AMERICANASSOCIATION OF COLLEGESOF PHAR- MACY, JOINT COMMITTEEON PHARMACYCOL- Lucile Dudgeon, 1413 30th Street, N.W., Wash- LEGE LIBRARIES:Mrs. Mildred P. Clark, Winthrop ington 7, D. C. Laboratories, 1450 Broadway, New York 18, New CNLA JOINT COMMITTEEON LIBRARYEDUCA- York TION: Grieg Aspnes, Cargill, Inc., 200 Grain Ex- Efren W. Gonzalez, Technical Communications, change, Minneapolis 15, Minnesota Grove Laboratories, Inc., 8877 Ladue Road, St. Louis 24, Missouri FEDERATIONOF MANAGEMENTORGANIZATIONS: Eugene B. Jackson, Research Laboratories, General AMERICANDOCUMENTATION INSTITUTE: Grieg Motors Corporation, 12 Mile and Mound Roads, Aspnes, Cargill, Inc., 200 Grain Exchange, Minne- Warren, Michigan apolis 15, Minnesota Bill M. Woods, Executive Secretary, Special Li- braries Association, 31 East 10th Street, New York 3, New York SEPTEMBER 1961 INTERAGENCYCOUNCIL ON LIBRARYTOOLS FOR L. Nicholson, Research and Development Labora- NURSING:TO be appointed tories, Pennsalt Chemicals Corporation, P.O. Box 4388, Philadelphia 18, Pennsylvania INTERASSOCIATIONHOSPITAL LIBRARIES COMMIT- TEE:Mrs. Ardis C. Engle, 1355 Inglewood Drive, NATIONALBOOK COMMI~EE:Mrs. Dorothy Mc- Cleveland Heights 21, Ohio Nutt, Science and Industry Department, Cincin- nati Public Library, 629 Vine Street, Cincinnati 2, JOINTCOMMITTEE ON LIBRARIANSHIPAS A CA- Ohio REER: Herbert S. White, Engineering Library, IBM Corporation, Box 120 CPO, Kingston, New UNITEDNATIONS NONGOVERNMENTAL ORGAN- York IZATIONS OBSERVER:Donald Wasson, Council on Foreign Relations, Inc., 58 East 68th Street, New JOINTCOMMITTEE ON UNIONLIST OF SERIALS: Mrs. Ruth H. Hooker, 3385 Highview Terrace, York 21, New York S.E., Washington 20, D. C. UNITEDSTATES BOOK EXCHANGE:Dr. Jerrold Orne, 529 Dogwood Drive, Chapel Hill, North JOINT LIBRARIESCOMMIT~EE ON FAIR USE IN PHOTOCOPYING:Chester M. Lewis, New York Carolina Times, 229 West 43rd Street, New York 36, New UNITEDSTATES NATIONAL COMMITTEE FOR FID: York Kitchie R. Ward, Technical Information Services, LIBRARYBINDING INSTITUTE: Paul Howard, De- Shell Development Company, Emer~ville, Cali- partment of the Interior, Washington 25, D. C. fornia OF THE LIBRARYOF CONGRESSFOR PUBLICLAW 480: Mrs. WASHINGTONCOMMITTEE JOINTLYSPON- Ruth Hooker, 3385 Highview Terrace, S.E., SORED PROGRAMFOR FOREIGNLIBRARIANS: Lucile Washington 20, D. C. Dudgeon, 1413 30th Street, N.W., Washington 7, D. C. NATIONALACADEMY OF SCIENCES ADVISORY Mrs. Elaine Austin Kurtz, 8 Terrace Court, N.E., BOARDOF THE OFFICEOF CRITICALTABLES: Anne Washington 2, D. C.

Association News The Association has received $30,500 new Handbook for Special Libraries, of in- from the National Science Foundation for creased scope covering all types of special support of its Translations Center at The libraries and special library problems, is con- John Crerar Library in Chicago. In announc- templated. ing the grant, Alan T. Waterman, Director The Association, with the approval of the of NSF, commented that the sum is for Executive Board, has granted University "continued collateral support for the opera- Microfilms, Inc. permission to produce a tion of the Translations Center under the microfilm edition of Special Libraries. This direction of Mrs. Ildiko D. Nowak." This is miniature edition will appear at the end of the sixth year NSF has granted funds to the the volume year and will be sold only to sub- Center. The Office of Technial Services, U. S. scribers of the paper edition of the journal. Department of Commerce, has also renewed Permission has also been granted University its $24,000 contract with the Association for Microfilms to issue reduced editions of services performed by the Translations Cen- earlier volumes of Special Libra~ies,which ter. Since January 1959 OTS and the Center will be available to any purchaser. The As- have been engaged in a cooperative program sociation will receive a ten per cent royalty of collecting and making available copies of of all invoiced sales of the microfilmed unpublished translations. copies. The Executive Board at its June 2 meeting SLA will offer three $1,000 scholarships approved the recommendation of the Non- for the 1962-63 academic year to be used serial Publications Committee not to issue a for graduate study in special librarianship new edition of Technical Libraries. Instead a leading to a degree at an accredited library SPECIAL LIBRARIES school in the United States or Canada. Col- tions, research institutes, government agencies lege graduates working in a special library, and technical services concerned with metal- or with experience in a special library, or lurgy, and books, periodicals, microforms, recent college graduates or college seniors translations and theses. There are author wishing to enter the special library profes- and agency, book and journal, and title and sion are eligible. Qualifications include a subject indexes. This 96-page bibliography definite interest in, and aptitude for, special sells for $4. library work, a sincere intent to contribute Guide to the SLA Loan Collection of to the profession, high scholastic standing Classification Schemes and Subject Heading throughout college, financial need and pro- Lists on Deposit at We~ter~zReseroe Univer- visional admittance to an accredited library sity as of March 20, 1961 has been revised school in the United States or Canada. Ap- and reprinted. This expanded fifth edition plications may be obtained from the Execu- describes the 788 classification schemes and tive Secretary and must be received by the other systems for organizing special collec- Chairman of the Scholarship and Student tions available on loan or by photocopy or Loan Fund Committee at Association Head- microfilm. There is a cross referenced sub- quarters by February 14, 1962. ject index, an appendix listing book numbers and an appendix giving classification ex- Metals Division Fall Meeting pansions and revisions. This 104-page vol- The Metals Division is holding its Twelfth ume sells for $4. Annual Fall Meeting in conjunction with the 43rd National Metal Exposition and Report on Translations Meeting Congress in Detroit on October 25-27, at A meeting on "Scientific Translations" was the Detroit Leland Hotel. Members will man held at the Atomic Energy Commission Of- a booth depicting a special library and will fice of Technical Information Extension, answer questions on metallurgical books and Oak Ridge, Tennessee, June 15-16, 1961, periodicals as well as general library infor- for AEC contractors in order to set up a mation. Bibliographies especially prepared more profitable translation program and to will be on display and available. "Develop- avoid duplication of translation efforts. The ment of Metals in Automobiles" is the Office of Technical Information translation theme of one session, and there will be trips procurement program was discussed. Sug- through the Ford Motor Company's scientific gestions were made for identification and laboratory, "Hurricane Road" wind tunnel evaluation of publications presented for and vehicle testing area. The guest speaker, translating. The SLA Translations Center, Dr. R. W. Guard of General Electric Com- Office of Technical Services and Central In- pany, will discuss "The Past, Present and telligence Agency were mentioned as the Future of Man-Made Diamonds." Registra- most frequently used sources for existing tion fees are $10 for three days and $5 for translations. The Center was complimented a single day. For advance registration write for its fast and accurate services. to the American Society for Metals, Metals The different transliteration systems used Park, Ohio. by various organizations complicate the search for translations of Russian publica- New Association Publications tions. Paul Feinstein of the National Science A Guide to Metallurgical Information : Foundation announced that work is in prog- SLA Bibliography no. 3, compiled by the ress to establish a uniform transliteration sys- Metals Division and edited by Elizabeth W. tem. The delay in listing the availability of Tapia, is a new reference volume describing translations in Technical Translations was over 600 books, journals and other informa- also discussed and explained by Mr. Taylor tion sources in the field of metallurgy. Up- of OTS. dating Richard Rimbach's How to Find The International Copyright Agreement, Metallurgical Information, now out of print, covering all countries except Russia and Red coverage includes societies, trade associa- China, restricts the availability of all do- SEPTEMBER 1961 mestic and foreign governmental translations of material published in countries that are SPOTTED . covered by this agreement. Suggestions for making these translations available to the public were presented. A possible loan serv- An article on the dissemination of technical literature in the Soviet library journal ice might be the solution. The SLA Transla- "Bibliotekar' " should bring comfort to spe- tions Center supplies translations deposited cial librarians who feel they are overworked, by non-governmental institutions, regardless not appreciated or understaffed: "In the of the language of the original publication. technical library of the Minsk Automobile Another important point brought up at Works . . . the librarians are often in the this meeting was the availability of transla- shops, finding out from shop managers and tions recorded in the Aslib files. Aslib trans- laboratory heads what problems they are lations are available to members only, and faced with and what reading material only translations from Russian are available should be put into the mobile libraries. . . . Although the library has a staff of only two, to the public through the OTS-DSIR ex- with the help of activists they serve as many change arrangement. as 3,000 readers." A few years ago The Center hopes to succeed in contacting loan collections of films, records and pictures all organizations engaged in translating ac- were considered innovations in public librar- tivities, domestic and foreign, for arranging ies, but since 1943 the Grosse Pointe (Mich- a program for the deposit of all non-Russian igan) Public Library has serviced a loan translations that are not available to the pub- collection of tools. Saws, sledge hammers, lic at the present time. wire cutters, chisels and other small tools may be borrowed free of charge for one MRS. ILDIKOD. NOWAK,Chief week, while power tools for which there is a SLA Translations Center heavy demand-electric sanders, saws and drills, for instance,-may circulate for 48 hours. Last year more than 1500 items were Scientific Translation Program borrowed from this unique collection, which is supported by the Grosse Pointe Rotary The Russian Scientific Translation Program Club and is the only one of its kind in the of the Division of General Medical Sciences, United States. e A report by the Ameri- National Institutes of Health, has been trans- can Association for the Advancement of Sci- ferred to the National Library of Medicine ence recommends that at least 20 per cent to become the Scientific Translation Program, of school library collections be in science a section of the Library's extramural activ- books. But a survey of 1,000 representative high school libraries shows an average of ities. In the five years of its existence the only 5.2 per cent science titles in their col- Program has arranged for the cover-to-cover lections. To help remedy this sort of translation of nine bio-medical journals and situation at small, budget-pinched Bethel their distribution to American libraries and College (Mishawaka, Indianai, which has research institutions. The Program has also not been able to gain accreditation as a distributed copies of translations of a series four-year college largely because of its li- of Russian monographs, arranged for pub- brary deficiency, the American lnstitute of lication of translations of key Russian articles Biological Sciences sent letters to 50 leaders in English-language journals and sponsored in the life sciences asking that they donate the publication of Abstracts of Soviet Medi- at least one science book, preferably writ- cine by Excerpta Medica and critical reviews ten by themselves, to Bethel College. The results have been most encouraging, and of the Russian literature on specific bio-medi- the Institute hopes that the project will cal subjects. At the National Library of stimulate similar efforts by other groups for Medicine this program will be merged with other science-book-poor colleges. The the program concerned with the translation Boston Public Library reputedly has a sign of East European works obtained in Poland, reading, "Only Low Conversation Permitted," Yugoslavia and Israel under contracts with while one in Illinois says, "No Friendly Con- the National Science Foundation. versation Allowed With the Librarian." SPECIAL LIBRARIES Copyright Law Revision trieval system consisting basically of a docu- On July 10, 1961, the Copyright Office sub- ment input converter, a document index and mitted to Congress Copyright Law Revision: a document image file. The electronic system Report of the Register of Copyrights on the will retrieve any one of millions of printed General Revision of the U. S. Copyright Law or typed pages or photographs from a file (71874). Copies of the 160-page report are center within five seconds. A tiny image of available for 454 from the Government the document is photographically transferred Printing Office. The Copyright Office has to an IBM card, so the document can be also prepared, for survey purposes, a 20- viewed on a screen or printed out without page Multilithed summary entitled Recom- removing it from storage. There are no plans mended Revisions of the U. S. Copyright at present to market this particular system Law of Special Interest to Librarians (T-53- commercially. Aug 61 1900). This summary is being sent to all Division Chairmen, and a report on it Two Library Directories in Preparation is planned for a future issue of Special Li- Librarians throughout the United States and

braries. Abraham L. Kaminstein, Register of Canada have received this summer auestion-1 Copyrights, is anxious to receive comments naires that will provide information on two from special librarians on the proposed new and different library directories to be changes in the Copyright Law. issued shortly by the R. R. Bowker Company in New York City and Gale Research Com- Council on Library Resources Grant pany in Detroit. CLR has allocated $83,000 for the develop- The Bowker publication will be the 23rd ment of an improved method of searching edition of the ~meyicanLibrary Directorv legal literature. The investigation, "Project in which entries will be, as in the past, ar- Lawsearch," will be evaluated by a commit- ranged geographically by state and city and tee representing the American Association give names of key personnel, budget, ex- of Law Libraries and is being developed by penditures, salaries, number of volumes, Jonker Business Machines, Inc. and three branches, departments, microform holdings law publishers: The Michie Company, The and special collections of public, junior col- Bureau of National Affairs, Inc. and Mat- lege, college, university and special libraries thew Bender and Company, Inc. The "coor- as well as of state and regional extension dinate indexing" technique will be used and systems, library schools and selected major involves analysis of text by separate index research libraries abroad. Special librarians terms which may be put in any desired com- who have not received questionnaires for bination, and in the degree of detail re- the ALD should write to Eleanor F. Steiner- quired, to effectuate a particular search. The Prag at the Bowker Company, 62 West 45 indexing is designed for use with the Street, New York 36. Hereafter it is planned Termatrex equipment produced by Jonker to issue the ALD biennially instead of tri- Business Machines, Inc. The project is aimed ennially. at developing equipment that will lend itself The Gale Research Company compilation, to convenient and inexpensive publication Directory of Special Libraries and Informa- and dissemination of indexes. fion Cemters, will concentrate on special libraries and documentation centers in the IBM System for Information Handling United States and Canada. Entries will be WALNUT, developed by the IBM Ad- arranged alphabetically by name of organ- vanced Systems Development Division for ization and will give name and address, spon- the Central Intelligence Agency, is a new soring organization, names and positions of large-capacity, random access document re- professional staff members, size of staff, year SEPTEMBER 1961 founded, subject and special collections, size elected officers for the coming year. They and composition of coilections, publications are: President, Mrs. Dorothy Gordon, Li- issued by information unit and services avail- brarian, Shaw-Walker Company ; Executive able to outside agencies. A detailed subject Vice-president, Dudley F. Judd, Standard index and appendices will be included. Dr. Oil Co. (N. J.) ; Vice-president, Mabel Anthony T. Kruzas of the Department of Hughes, Brown Brothers, Harriman & Co.; Librarv Science at the Universitv of Michi- Corresponding Secretary, Josephine Slevin, gan is serving as editor of this volume, which Atlantic Mutual Insurance Co.; Treasurer, is to be published every three years. Librar- May Smith, States Marine Steamship Lines; ians who have not firnished- information Financial Secretary, Bjorg Eldal, States Ma- should request questionnaires from Gale Re- rine Steamship Lines; and Directors, Ann search Company, 2200 Book Tower, Detroit, McDonald, Union Carbide Chemicals Co. ; Michigan. Leta J, Stroben, Shaw-Walker Co.; Marilyn McInerney, T. M. Burke Agency; Marguerite Well-Known Library Scientist To Be Honored Stainkamp, Equitable Life Assurance Society In honor of his 71st birthday, an Inter- of the United States; and Mrs. Joan S. Kil- national Committee, Ranganathan Commem- lelea, General Fireproofing Co. oration Volume Committee, will present to Dr. S. R. Ranganathan a Festschrift in Au- AEC Film Available gust 1962. The Committee will accept con- A 20-minute color motion picture, "Tech- tributions on any aspect of library science or nical Information Services of the AEC," reminiscences or felicitations relating to Dr. that might provide an interesting program Ranganathan, and donations are also solic- for SLA Chapter meetings, is offered by the ited. The Asia Publishing House, Bombay, Atomic Energy Commission for free loan or will print the Festschrift. Mr. P. N. Kaula, purchase. The 16mm, nontechnical film sur- Head, Department of Library Science, Banaras veys what is available in unclassified atomic Hindu University, Varanasi 5, India, may energy literature and how the information be contacted for further information. may be located, obtained and used. The film, which describes in detail the services of the Educational Research Information Service Commission's Office of Technical Informa- The Center for Documentation and Com- tion, may be borrowed from the Commis- munication Research of Western Reserve sion's domestic and overseas film libraries. University is conducting a pilot study, sponsored by the United States Office of Educa- Formula for Protection of Books tion, to develop and put into operation on Product Research and Development Corp., a pilot basis an information retrieval system has available a penetrating fluid called Book which will permit the detailed analysis of Life, which is designed to restore and pre- educational research material and selective serve aging bound book covers by absorbing dissemination, based on individual interests into the surface and acting as a replacement and requests on a current basis. In order to for the natural chemicals lost due to age. obtain a significant sampling of requests for information for pre-testing, the Center is Book Life provides a permanent base for asking for questions revealing particular in- waxing and polishing. It is applied with a terests. Questions should be sent to Professor brush, and is quick drying. One pint, $2.50, Allen Kent, Associate Director, Center for will treat about 25 average size books. Other Documentation and Communication Research sizes are: quart, $4 and gallon, $12. Order School of Library Science, Western Reserve from the above company, Dept. 21, Blue University, Cleveland 6, Ohio. Bell, Pennsylvania.

Records Management Association Officers NYC Medical Union Catalog At its annual meeting in May, the Records The Medical Library Center of New York, Management Association of New York, Inc. newly established to develop methods of SPECIAL LIBRARIES dealing with the growth of published infor- In Memoriam mation in the field of medicine, will develop MARIEELLIOTT of the Charles Pfizer Com- a union catalog to facilitate interlibrary loans pany Medical Research Laboratories, Groton, and eliminate unnecessary duplication of Connecticut died, after a brief illness, on medical library resources. The catalog is sup- July 6, 1961. From 1939 to 1959 she worked ported by a grant of $127,000 given by the in the Brooklyn Technical Library and since John A. Hartford Foundation. The possible use of microfilm, punched card and punched then in the Groton Research Library. Miss tape systems to record the serial holdings of Elliott was a member of the New York the libraries participating in the project will Chapter and a contributor to Special Libraries. be investigated. The participating libraries HELENLAWRENCE SCANLON, Assistant Li- are of the schools of medicine of Columbia, brarian of the Joint Library of the World Cornell, Yeshiva, New York University, Bank and International Monetary Fund since New York Medical College and the Rocke- 1949, died on June 9, 1961. Miss Scanlon's feller Institute, the Sloan-Kettering Institute professional career was devoted to library and the New York Academy of Medicine. service in the international field. She served as librarian of the Carnegie Endowment for Coming Events International Peace from 1941 to 1949. Dur- The NEWENGLAND MEDICAL LIBRARY AS- ing this period, as a consultant to the State SOCIATION will meet at the New Hampshire Department, she supervised the establish- State Hospital, Concord, New Hampshire, ment of a reference library for delegates to October 20-21. Further information is avail- the first meeting of the United Nations Relief able from Mrs. Margaret Mackown, Librar- and Rehabilitation Administration (1943) ; ian, New Hampshire State Hospital or was in charge of reference service to the Mrs. Dorothy Glidden, Librarian, Dartmouth first session of the United Nations General College Medical Library. Assembly (1948) ; and made a survey of the Paris Library of the Carnegie Endowment for Members In The News International Peace (1949). Miss Scanlon HAZELGAY has retired after 45 years as held library degrees from Syracuse Univer- Head Librarian of The American Museum sity and the University of Michigan and was of Natural History. She was honored there active in professional associations. She was at ceremonies also marking the official re- a Past-President of the D. C. Library Asso- opening of the Library's new quarters. ciation, SLA representative to the United States Book Exchange and Chairman of the WALTERHAUSDORFER, Librarian of Temple Social Science Group of the Washington University Library, has been appointed Pro- Chapter of SLA. fessor of Bibliography and Library Adviser at Temple University to work on special Compact Laminator projects. General Binding Corporation, Northbrook, ESTHERKALIS, formerly with General Elec- Illinois, has produced a laminator, 9-LD, tric Company at Ossining, has become Chief which employs electronically heated rollers Librarian at General Electric in Schenectady, to apply heat and pressure simultaneously in New York, replacing EDWARDH. ELLIOTT. lamination of book covers, pamphlets, spe- Mr. Elliott is now located at Union College cial office reports and brochures at the rate in Schenectady. of six feet a minute. The unit holds 500 FLORENCEMASON has retired from Con- feet of laminating film. sumers Union in New York. She has left for Europe where she has accepted a temporary Furniture Renting Plan assignment visiting consumer organizations Remington Rand Systems now will lease on abroad working out of the International Of- i monthly basis, office furniture, vertical fil- fice of Consumers Unions. ing equipment, microfilm equipment, in- SEPTEMBER 1961 sulated products and Library Bureau equip- Libraries" (Special Librarie~, December 1960), ment. At the end of the primary lease term, appeared under the title "Libraries of China" in the material may be released at a yearly cost the March 1960 issue of the LLU Translation Bulletin published by the Lending Library Unit just slightly more than the previous monthly of the Department of Scientific and Industrial cost or the material may be turned in for a Research in Great Britain. (In January 1961 the new lease under another plan. Further in- library became the National Lending Library Unit formation may be obtained by writing the for Science and Technology and the bulletin has, company at 122 East 42nd Street, New York therefore, been renamed NLL Translation Bul- letin. ) 17, New York. The NLL Translation Bulletin (formerly LLU Translation Bulletin) which superseded the de- Letters to the Editor partment's Translated Contents of Russian Periodi- cals does not perform the specific function of the I was interested to read in the April 1961 Translilted Contents. Instead it publishes desultory Special Libraries a letter by Mr. A. J. Diaz of translations of Russian articles on various subjects, the Microcard Foundation, referring to the recent including library economy. The usefulness of these original microfilm publication of Histology of translations is limited, however, by the fact that British Mosses, and his comments show the grow- they are not indexed. Technical Tran~lations ing importance of micro texts as a medium for (OTS) lists the title, NLL T~un.tlationBulletin original works. under the section "Bibliography," but it does Mr. Diaz is, of course, quite right in pointing not analyze the contents. This is unfortunate be- out that this is not the first time that a work has cause many translations remain unknown to those been published originally in microfilm; however, who may be interested in them. However, the the point which has apparently been overlooked, NLL Translation Bulletin is one of the few is that this is a text book published in colour sources of Russian library literature in English microfilm and as such it may well be unique. If translation, and it deserves the attention of all there has been other original work published in librarians who are interested in the activities of colour microfilm or colour Microcard, then I am their Soviet counterparts. sure we ought to know about it. There have been a number of articles in the J. W. G. BRUCE bulletin about librarianship, such as: "Training Micro Methods Ltd. Bibliographers for Scientific and Technical Li- East Ardsley, Wakefield, Yorkshire, England braries," "The Organization of Bibliographical Work for the Acquisition of Foreign Stock in In your April issue, page 213, you have a let- Scientific Libraries," "Bibliographical Information ter from Albert lames Diaz regarding original Work, an Important Stage in Scientific Research," publication in micro form. "The All-Union Institute of Scientific and Tech- For the sake of setting the record straight, I nical Information and Its Immediate Tasks" should like to point out that the first publication (about the famous Referatiz~nyi Zhurnal). An of original material occurred in 1938 when Uni- article on the new Soviet library classification may versity Microfilms ~ublishedthe beginning of its bewilder Western students of library classifica- dissertation program. In that year, only about 20 tion. The article presents an outline of a new titles were published. By 1952, which is the earli- Soviet scheme which divides knowledge along est date Mr. Diaz mentions, there had been up- Marxist-Leninist lines. The most unusual article ward of 8,000 titles published in this fashion. is "Gymnasia for Libraries," in which one of the To date approximately 50,000 titles have re- more athletic patrons of a Soviet library has sug- ceived their original publication by microfilm un- gested providing in the library a small hall der this program of using Dissertatiotz Ahrtracts equipped with athletic paraphernalia where the and microfilm. sedentary library users can stretch themselves by In addition to doctoral dissertations, a consider- doing a few push-ups and chin-ups between stints able number of monographs have also received at the card catalog or after long hours of reading their original publication in this way. bent over a library table. According to a note at EUGENEB. POWER the end of the article, this suggestion is being University Microfilms, Inc. considered by Soviet officials. 313 N. First St., Ann Arbor, Michigan Translation and publication of two English versions of the same Russian article may be a The editor of Special Libraries and the Office waste of talent and money, but it provides an in- of Scientific Information Service, National Science teresting comparison of literary styles of the trans- Foundation may be embarrassed* to learn that lators, one British and the other American. a translation of A. Rafikov's article, "In Chinese EUGENEV. MUENCH,Library New York University Medical Center * EDITOR'SNOTE: Mortified is a better word! New York City 424 SPECIAL LIBRARIES Book Reviews other material represented by the collections included in the Guide. A GUIDETO ARCHIVESAND MANUSCRIPTSIN THE The representations for depositories range in UNITED STATES. Philip M. Hamer, Editor. Com- size from the approximately 41 pages for the piled for the National Historical Publications Library of Congress to such a brief note as "Hold- Commission. New Haven: Yale University Press, ings: 37 pieces, chiefly letters of California writ- 1961. xxiii, 775 p. $12.50. (L.C. 61-6878)' ers," for the Oakland, California, Public Library. The Hamer Guide. one of the most welcome When one scans a volume of this sort he auto- of reference books, provides a key to approxi- matically compares the information against his mately 1,300 depositories of manuscripts and ar- knowledge of his immediate and necessarily lim- chives in the United States, the Canal Zone, ited area. The result is no comment on the Guide Puerto Rico and the District of Columbia. Al- but on the reporting institutions. Their entries though the greater share of the manuscripts and naturally reflect their size and the comparative archives are historical, originated in the United importance attached to various papers and mate- States and document its history, there are other rials within their collections. The reviewer notes, holdings, such as medieval manuscripts, Egyptian therefore, that the only index reference to Amos papyri and Assyrian tablets, represented as well. Tuck leads to the New Hampshire Historical The Introduction states that, in general, papers Society. Dartmouth has what would seem to be of an individual are named depending upon in- an equally large collection plus at least one manu- clusion in the Dictionary of American Biography, script diary. Likewise, the only index reference Who's Who in America or a comparable bio- to Sylvanus Thayer leads to the United States graphical source, and representation by approxi- Military Academy. Again Dartmouth has a com- mately 50 items. Papers of about 7,600 persons, parable collection. plus the records of organizations, are located. The Introduction explains the scope of the The plan of listing depositories is geographical Guide specifically, and the volume has been care- -first by state (or other major governmental fully developed within these lines. It notes that unit), then by city or town within the state and information that could be incorporated in sup- alphabetically thereunder by name of depository. plements, if issued, would be welcome. One would The information given for each generally con- hope that librarians and archivists who browse sists of name and address, the name of the person through the fascinating pages of the Guide will to whom inquiries should go, a statement of the supply information on other locations of material field of interest of the collection, information on they know exists and which might be already size of holdings and then specific note of papers represented in the Guide. In addition, perhaps of particular interest. Whenever they are con- some of the smaller and newer collections of veniently available, references are given to printed manuscripts and archives, like Old Sturbridge sources of information. Village, will also be represented. At the opening of the volume are a helpful These comments are but minor ones on a well Note on Bibliographical Guides and a list of done and exceedingly useful publication. Would Short Titles. At the back is a 132-page index that every new reference book were as worthwhile whose explanation warns that only when a subject as this. It appears at a time, too, when guides is specifically mentioned in the text is it listed for other fields are beginning to appear. American in the index; hence, there is not a complete analy- Literary Manuscripts, prepared by the Committee sis of subjects treated in the manuscripts. To cite on Manuscript Holdings, American Literature a few noticed inconsistencies in the indexing of Group, of the Modern Language Association of this book seems picayune but perhaps should be America, was published by the University of done. Robert Bontine Cunninghame Graham ap- Texas Press in 1960. At the Library of Congress, pears twice: "Graham, Robert Bontine Cunning- where the National Union Catalog of Manuscri2t hame, 586" and "Cunninghame, Robert Bontine. Collections on cards is growing, there are already 348." The only entry in the index under "Loyal- plans contemplating its publication in book form. ists" is to page 367, a New Jersey entry. There VIRGINIAL. CLOSE,Reference Librarian is no reference except the entry under "Siebert, Baker Library, Dartmouth College Wilbur Henry, 489," and under "Revolutionary Hanover, New Hampshire War" to the Columbus, Ohio, location of 134 boxes ". . . chiefly of notes on loyalists in the American Revolution and on the underground rail- New Serials road." Perhaps the warning regarding subject anal- BIBLIOGRAPHICALCURRENT LIST OF PAPERS,RE- ysis is illustrated by the fact that there is but PORTS AND PROCEEDINGSOF ~NTERNATIONAL one entry under "Elections"; there is undoubtedly MEETINGS,published monthly by the Union of SEPTEMBER 1961 International Associations, contains bibliographic culation Control at Public Libraries and General coverage of the publications arising out of inter- Information Manual, An zntroduction to Informa- national conferences and congresses. In its calen- tion Retrieval. Copies may be obtained from IBM's dar of forthcoming international meetings, the Data Processing Division, 112 East Post Road, Union of International Associations now indicates White Plains, New York. whether it is planned to follow up the meeting with a publication of the proceedings, the prob- Social Science Union List able date of appearance and the name of the pub- The Periodicals Committee, Social Science Group, lisher. Annual subscriptions are $3.00 and may New York Chapter, SLA, is now accepting orders be obtained from the Union, Palais d'Egmont, for Social Science Serials in Special Libraries in Brussels 1, Belgium. the New York Area: A Selected List. Only one PERIODICALMONITOR is a monthly abstracting printing of 800 copies will be made. Copies will service providing reference to articles on electron- be mailed sometime in September. They are $3.50 ics and instrumentation. They are cross indexed each, and checks should be made out to Philip under subject headings, author and author's affil- Rappaport, Chairman, Periodicals Committee and iation. It lists new books, advice on information mailed to the New York State Department of La- retrieval and a compendium of recent professional bor Library, 80 Centre Street, New York 13. meetings. Subscription information and an illustrated brochure are available on request from SLA Authors Periodical Monitor and Abstract Service, 15 N. ASHEIM, LESTER. Leon Carnovsky. The Library Euclid Avenue, Pasadena, California. Subscrip- Quarterly, vol. 31, no. 3, July 1961, p. 213-4. tion rates are $25 in the United States, elsewhere $30. Single copies are $2.50. CIOLLI, ANTOINETTE.The Subject Division Or- ganization in a Liberal Arts College Library: A PREDICASTSis a quarterly presenting abstracts of Commentary. College and Research Libraries, vol. market articles containing forecasts from 200 lead- 22, no. 4, July 1961, p. 282-4. ing business and trade journals. During the year DANIELS,MARIETTA. Bibliographic Activities of about 15,000 product listings are offered. The the Organization of American States. ALA Bulle- July 15th issue contains a cumulative list of the tin, vol. 55, no. 7, July-August 1961, p. 635-40. previous 12 months. Product information is coded and arranged by Standard Industrial Classification DUNKIN, PAUL S. Cutter Redivivus. American numbers, key statistical information from the orig- Catalog Code Revision. Libri, vol. 2, no. 2, 1961, inal article is included, and there are product p. 181-9. information and article indexes. The annual sub- Guesstimates Unlimited: The Draft Code scription price is $90, and it is available from in Imagined Operation. Library Resources and Economic Index & Surveys, Inc., Colonnade Technical Services, vol. 5, no. 3, Summer 1961, Building, University Circle, Cleveland 6. p. 179-85. TRANSATOMBULLETIN: Information on Transla- FESSLER,AARON L. The "Country-Doctor" School tions Covering Nuclear Literature, is a monthly of Librarianship. Library Journal, vol. 86, no. 13, journal, begun December 1960, prepared by the July 1961, p. 2431-3. European Atomic Energy Community, the United FLEGAL,JEAN E. Planning the Business Library. The Pioneer, vol. 24, no. 2, March-April 1961, p. Kingdom Atomic Energy Authority and the United - - States Atomic Energy Commission. It lists exist- I-Y. ing translations or translations in preparation of HARVEY,JOHN F., co-author. Why Don't the Ac- nuclear literature, especially from languages un- credited Library Schools-? Journal of Education familiar to Western readers such as Russian and for Librarianship, vol. 1, no. 4, Spring 1961, p. Japanese. Journals translated cover-to-cover are 221-4. listed, and an author and original source index are HILLS,MARGARET T. The English Bible in Amer- included. The Bulletin is available on a subscrip- ica. A Bibliography of Editions of the Bible & tion basis at $8 a year, airmail $16, from "Trans- the New Testament Published in America 1777- atom," c/o Euratom, 51 rue Belliard, Brussels, 1957. New York: American Bible Society and Belgium. New York Public Library, xxxv, 475 p. $13.50. Data Processing Manuals HINES, THEODOREC. Comment on the Draft Code. Library Resources and Technical Services, At its exhibit at the SLA Convention in San Fran- vol. 5, no. 3, Summer 1961, p. 237-40. cisco, IBM displayed and distributed a number of informative booklets dealing with various aspects PATTERSON,MARIAN A. The Life and Times of of data processing applications and techniques. the Hon. John Rolph, M.D. (1793-1870). Medi- The most recent, a 64-page piece containing a cal History, vol. 5, no. 1, January 1961, p. 15-33. glossary and numerous illustrations, is entitled SHARP,HAROLD S. The House of a Million Won- Reference Manual, Index Organization for Infor- ders: Your Public Library (Help-Your-Self ser., mation Retrieval. In 1960 IBM issued General no. 6125) New York: Employee Relations, Inc., Information Manual, IBM Tele-processing in Cir- 1961. SPECIAL LIBRARIES SHOEMAKER,RICHARD H., trans la to^. Prep- books and serials for eleven departn~entallibraries aration for the International Conference on the (2) Reference and Circulation Librarian I, to give Principles of Cataloging, Paris, 1961. Library Re- service in science and technology. More specific sources and Technical Services, vol. 5, no. 3, information will be provided upon submission of training and experience record to Evelyn Hus- Summer 1961, p. 225-37. ton, Associate Director of Libraries, California SWANK,RAYNARD C. The Education of Foreign Institute of Technology, Pasadena, California. Librarians. ]ourndl of Educirtiu~z for Lib~~wim~rhip, vol. 1, no. 4, Spring 1961, p. 191-9. CATALOGERwanted. MS. degree. German or Rus- TAUBER,MAURICE F. Technical Services in 1960. sian as second language. To work with science ma- Library Rt..rources and Terhnicd Serr'ire.r, vol. 5, terials. Experience with L.C. classification. We no. 2, Spring 1961, p. 100-4. have a new building and offer 1 month's vacation, WASSHIMAN, PAUL. Research Frontiers. Lib~avy T.I.A.A. Starting salary $5,000 to $5,400. Write: Director, Brandeis University Library, Waltham ]ournu/, vol. 86, no. 13, July 1961, p. 2409-16. 54. Mass. WHITWORTH,BESS. How TO'S for the Small Newspaper Library. The Texm Pt.es.r hler.renger. JNSUKANCECOMPANY LIBRARIAN. Position open April 1961, p. 15-6. In near future as head of staff of four in home trffice library. Library school education with ad- Miscellaneous References ministrative and special (insurance, financial, or medical) library experience preferred. A rewarding ~OORDJNAT~ONOF INFORMATIONON CURRENT opportunity for woman interested in making full SCIENTIFICRESEARCH AND DEVELOI'MENTSUP- use in nation-wide company of wide variety of PORTED BY THE UNITEDSTATES GOVERNMENT: technical and business books and periodicals. Pleas- Adminiqtrative and Scientific Problems and Op- ant community of 30,000 in central Wisconsin at edge of all-season resort region. Exceptional re- portunities of Central Registration of Research tirement and insurance programs. Salary open. Projects in Science and Engineering (63073). Write Miss Mildred K. Siegel, Assistant Personnel Washington, D. C.: Government Printing Office, Director. Employers Mutual? of Wausau, Wausau, 1961. 286 p. pap. Apply. Wisconsin. Prepared for the Committee on Government Operations, United States Senate and Its Subcom- IJBRARIAN.A vacancy exists in an expanding mittee on Reorganization and International Organ- Technical Library located in the San Francisco Bay izations, pursuant to S. Res. 255. Secs. 1-4. 86th area. Cataloging and reference work. Salary com- Cong. Analyses problems and opportunities of mensurate with experience. Liberal benefits pro- Science Information Exchange of Smithsonian In- gram. L.S. degree required. All qualified applicants stitution. Appendices. Subject index. will receive consideration for employment without regard to race, creed, color or national origin. U.S. DICTIONARYOF ELECTRONIC AHUREVIATIONS. citizenship required. Write John F. Thorp, Sandia M. B. Witty et dl. New York: SETI Publishers, Corporation, Box 969, Livermore, California. 176 East 75th Street, 1961. 250 p. $20. Comprehensive reference dictionary of abbrevi- LIBRARIAN.The library of a large Chicago profes- ations, contractions, signs, symbols and terms em- sional organization announces an opening in medi- ployed in technical manuals, reports, proposals, cal reference. Minimum requirement: graduate de- papers and books. gree from an accredited library school. Starting salary is $5,500-6,00O/yr. depending upon experi- WHO'S WHO IN THE ELECTRONICSINDUSTRY. ence. Please send resume. Box B 71. Scie~~tistnrzd Enginear Terhnologiral Institute, comp. and ed. New York: SETI Publishers, 176 East 75th Street, 1961. 336 p. $49.50. LIBRARIAN.TO assist in Orins Technical Library. From $5,400 to $6,300 to start, depending on Personal, academic and professional biographies qualifications. Must have degree in library science. of engmeers, scientists, executives and educators Experience desirable. All applicants will receive con- engaged in electronics ~ndustry.Alphabetical and sideration without regard to race, creed, color or geographical indexes. Greek letter and professional national origin. For further information and appli- society information. cation, write Personnel Office, Oak Ridge Institute of Nuclear Studies, P. 0. Box 117, Oak Ridge, Tennessee.

CLASSIFIED ADVERTISING SUPERV~SORof general and technical libraries. A Positions open and wanted-50 cents per line; large industrial plant located in Virginia is inter- minimum charge $1.50. Copy must be received by ested in employing an cxperienced technical librar- tenth of month firecedinn month of publication. ian capable of supervising present staff in main and branch libraries, in addition to providing ref- POSITIONS OPEN erence service to engineers in research and design work. All qualified applicants will be considered CALIFORNIAINSTITUTE OF TECHNOLOGY.TWO without regard to race, creed, color or national positions (1) Head of Acquisitions, to purchase origin. Apply to BOXB 70. SEPTEMBER 1961 POSITIONS WANTED ;HE ATLANTIC REFINING COMPANY - EXPERIENCEDCHIEF LIHRARIAN-male.Currently RESEARCH & DEVELOPMENT employed by nationally known corporation seeks challenging opportunity to establish and/or oper- DEPARTMENT ate electronics library. B.S. in Business, M.A.L.S., PHILADELPHIA, PENNSYLVANIA scholastic honors. Extensive library and business Permanrnt openings itnmediately available background. Experienced administrator, creative, 1 our Technical Information Group. Salary aggressive, yet diplomatic. Have started two li- 1n1n:ensurate with al~ilityand expcriencr. braries from scratch including five-branch coast-to- TECHNICAL INFORMATION SPECIALISTS coast library system. Capable public speaker and writer. Secret and Q clearances. Will relocate. no If you have a bachelor's degrcc In Chemis- -y, C'hcrnical Engineering, or rclated sci- geographical preference. Top references. Present nccs, and any uf thesc add~tionalgualifica- salary $9,500. Please write Box B 69. 01,s: -- .- - 1. Ability to translate from technical Kus- sian and either French or German. MAN. M.A. (languages) B.S.L.S., seeks university 2. h1.S. in I'hysical Science, Engineerlug or or special library position. Interested in technical Lihrary Science. processes. Knowledge of Russian. Location: East- 3. Experience in the petroleutu industry. 4. Exl,ericnce in technical literature trans- Midwest. Write Box B 74. lating,or searching. .5. Erl~er~enceIn machine storage and rr- MAN. M.S. in L.S. Columbia University. Experi- trieval of technical inforn~ation. ence in both large business and technical libraries. ze would l~keto dixuss with ycm where you light fit intrr uur technic:rl inforn~ationtrans- Interested in position as company library head. ~tiug,search and classifying activities. This business or technical. Box B 57. i an equal opportunity employer. - Send your rrsume statinfi salary require SPECIALLIBRARIAN. B.S. in L.S., experience in ref- 1"llt to: erence, administration, abstracting, in fields of Technical and Salary Section business, labor market, vocational guidance and rehabilitation. Seeks position in Special Library. PLANT PERSONNEL DIVISION Write Box B 72. P. 0. Box 81 38 - Philadelphia 1, Pennsylvania WOMAN.M.S.L.S., diverse experience in special libraries seeks reference librarian position in special or college library in New York City. Write Box B 73. -- WOMAN.Several years library experience wishes position in medical or hospital library. Midwest area preferred. Write Box B 75. librarian (Female) Duties involve reference work, FOR SALE literature searching and the con~pilationof bihliography for scientific and technical personnel working on major government BUSINESSMETHODS INDEX, leading international rontracts. guide to new books, pamphlets, articles, films. MS/LS degree required with government publications etc., for business and undergraduate training in physical civic management. 30,000 entries yearly, 25 sec- sciences, and preferably experience 14 in a technical library. L.S. citizenship tions, editions from $6 to 520 a year. Sample required. Salary cummcnsur;tte with $1.50. Box 453, Ottawa, Canada. qualifications and experience. Excellent Bell System benefits. All qualified agplicants will receive consideration for employment without rei,.%rd to race, creed, color or national I CHEMICAL ABSTRACTS SERVICES I OT1g111. has opening for young man or woman with b For further information a science degree and a degree in library science, or experience in working with CALL COLLECT chemical Ilterature. Opportunities uulinl- Tucker 7-1000, Ext. 2248 ited for alrle person in a fast growing From New York, dial CH 3-1000 and ask library in a stable organization. Open for Whippany extension 2248 salary. For details write: JAMES L. WOOD, Librarian BELL TELEPHONE LABORATORIES Whippany, New Jersey Chemical Abstracts Service 2041 North College Road 1h mile south of Route 10 (near Morristown) Ohio State University Columbus 10, Ohio c30 miles west of New York City SPECIAL LIBRARIES PROFESSIONAL CONSULTING TECHNICAL OPPORTUNITY SLA's Consultation Service Com- mittee needs qualified members to LIBRARIANS serve as library consultants on a Long range missile and space vehicle fee basis, plus expenses. Appli- programs necessitate immediate addi- cants with library administrative tions to our staff. These are responsi- experience preferred. ble positions in a modern, technical library of university calibre. Library Obtain further information and science degree required; professional application form by writing: experience in a scientific or engineer- Gertrude L. Losie, Chairman ing library preferred. Individual as- SLA Consultation Service Committee signments are in acquisitions, catalog- Research Libraries ing, literature searching and preparation Research Laboratories of bibliographies. This well-organized Parke, Davis & Company and specialized department assumes a 2800 Plymouth Road key role in backing up the talents of Ann Arbor, Michigan the men who are at the forefront of space age experimentation. Ideal location in weather-perfect San Diego, California. Allowances for relocation LIBRARIANS! THE JOB: included. Positions immediately available in new branches, subject departments, technical Please send resume to Mr. R. M. Smith, services, children's work, and bookmobiles. Industrial Relations Administrator-En- THE SALARY: $464-$575 PER MONTH (Experienced librarians may start above gineering, Dept. 130-90, General Dy- mmimum.) namics/Astronautics, 5681 Kearny THE PLACE: Villa Road, San Diego 12, California. Los Angeles, where the climate is always good. All qu:llifird applicants will receive considcra- tion for employment withont regard to race, THE FUTURE: rrwd, color or national origin. Good opportunity for professional growth and promotional advancement in a growing system; 35 librarian promotions within GIIIIIIIID the last 12 months. STUDENTS MAY APPLY DURING THEIR LAST SEMESTER OF LIBRARY GENERAL SCHOOL. DYNAMICS For additional information write to: Personnel OfTicer ASTRONAUTICS Los Angeles Public Library (Formerly CONVAIR/ASTRONAUTICS) 630 West Fifth Street Los Angeles 17, California

SEPTEMBER 1961 RESEARCH ASSOCIATE-FEMALE Divrrsifieil, ncll estal~lislled company located n~ajoi- Texa.3 cltj- has rxception~loppo~-tunity LIBRARIAN for \Goman with strong research, report writing bnck~round. Ile,lwns~l~~litiesinclude rese;~rch- in^, analyzing, writing on political-economic tiip~cseffecting business. l'rovcl up to 50% ill- WANTED FOR tcrn;~tion;tlly-do~nestically.Degree rcquircd-go- liticnl scicnce, rcon~m~icsor related fields. Grad- uate work dcs~r:rlilc. Kcen annljtical ability; nuit write well, work ittdcpendentI\. Salary to TECHNICAL $1.5.IXU) delxndinfi on exprrience-qualifications. Reply in coniidencc. Full details-l~ack$routld, cxprrieticc, current cuml>rnsatlun. nox SI' 575, RESEARCH 125 IV. 41 St., S.Y.3,. LABORATORIES SWETS & ZElTLlNGER Keizersgracht 471 & 487 Amsterdam-C. Holland New and Secondhand Bookdealers Librarian, serving 2500 scien- Current Subscriptions tific and technical people, to Periodicals, Sets, Backfiles, and Separate supervise staff functions and Volumes. central library processing. Arnevicata Reprerentatzve Modern punch card and elec- WALTER D. LANTZ tronic machine methods. Re- 555 WOODSIDE AVE., BERWYN, PA. sponsibilities include acquisi- Suburban Philadelphia Phone: Niagara 4-4944 tioning, cataloguing, indexing and issuing of library publications. Industrial salary com- MAGAFILES mensurate with experience. Company's comprehensive employee benefit program, including annual wage dividend, applies. Fine cultural and rec- reational opportunities in the area.

The most practical and economical files Write: for unbound magazines and pamphlets. Free sample MAGAFILE-with com- BUSINESS AND TECHNICAL plete dewription and price list-will be PERSONNEL DEPT. sent upon request. It must sell itself -no salesman follow-up. See, try and EASTMAN KODAK COMPANY prove to your own satisfaction with no obligation. A card today will bring a ROCHESTER 4, N. Y. sample MAGAFILE by return mail. THE MAGAFILE CO. P. 0. BOX 3121 ST. LOUIS 30, MO.

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Agencies throughout the world. Ofices in London, Oxford, Paris. Frankfurt. MAXWELL, MElER & HOLMES CO. 103 Fifth Avenue New York 3, New York Divisions of Maxwell Scientific International. Inc. Don't be without this new volume. It's your guide to the news items, the reports, Are you using the reviews, the feature articles and ed'i- torials, the full texts of important subjects and documents published in The Times this new during 1960. If you prefer, you can order the 1960 work saver? Annual Volume alone at the regular price of $60. But for only $35 more, you can have a subscription for the complete Index You can quickly find the answers to ques- service. This will bring you the 1960 An- tions about last year's events - and the nual Volume and the next twenty-four persons who took part in them - by con- issues of the twice-a-month edition of the sulting the 1960 Annual Volume of The Index . . . all for only $95. New York Times Index. But don't wait. The demand for the 1960 In this new volume, the news published Annual Volume is rapidly reducing our in The Times during the twelve month small supply. Send your order in now. period is recorded and sunmarized under approximately 40,000 main headings covering almost every subject you can 2-79 West 43rd Street, New York S6. N. Y think of. Under the heading "United States" the entries and cross references occupy fifty-six pages, sections of which are divided by more than two hundred sub-headings. There are five and two- thirds pages of entries on the Soviet Union, twelve pages each on Cuba and the Congo, three on Laos. The year's happen- ings in Washington, in all parts of the U. S. and everywhere in the world are spread before you in this big 1,135 page volume. All the references and summaries under each heading are arranged in chronologi- cal order, enabling you to trace the day by day developments on any situation. And with each reference you get the dates, page numbers and column numbers you need in quickly finding the full original story in The New York Times itself. Of course, the dates are a big help in locating items in other newspapers and in the news mnun7in~q