AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, APRIL 6, 2021 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road
CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Maggie Neuville, and Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS / PRESENTATIONS
A. 2020 QUALITY OF LIFE SURVEY RESULTS PRESENTATION
B. SUN CURRENT READER’S CHOICE AWARDS
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 16, 2021
B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 16, 2021
VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK’S LICENSE LIST
B. APPROVE ENTERING INTO LEASE FOR RILEY HOUSE
C. APPROVE 2020 UNBUDGETED FUND TRANSFERS
D. ADOPT RESOLUTION DECLARING CITY’S OFFICIAL INTENT TO REIMBURSE ITSELF FOR PRIOR EXPENDITURES OUT OF PROCEEDS OF A SUBSEQUENTLY ISSUED SERIES OF BONDS
CITY COUNCIL AGENDA April 6, 2021 Page 2
E. ADOPT RESOLUTION AND AUTHORIZE ENTRY INTO LABOR CONTRACT WITH LAW ENFORCEMENT LABOR SERVICES, INC. (LELS)
F. APPROVE PURCHASE OF BODY-WORN CAMERAS FOR POLICE DEPARTMENT FROM WATCHGUARD VIDEO
G. APPROVE CONTRACT WITH VERTEX UNMANNED SOLUTIONS, LLC FOR PURCHASE OF UNMANNED AERIAL SYSTEM (DRONE) AND ASSOCIATED EQUIPMENT
H. DIRECT STAFF TO NOT WAIVE THE MONETARY LIMITS ON MUNICIPAL TORT LIABILITY ESTABLISHED BY MINNESOTA STATUTES 466.04.
I. APPROVE QUOTE AND AUTHORIZE LOGIS TO REPLACE COUNCIL CHAMBERS CORE AT CITY HALL
J. APPROVE CONTRACT FOR GOODS & SERVICES WITH EULL’S MANUFACTURING FOR FRANLO ROAD RETAINING WALL
K. APPROVE CONTRACT FOR 2021 STREET STRIPING PROJECT
L. APPROVE LAYOUT AND ADOPT RESOLUTION APPROVING APPRAISAL VALUES AND PROPERTY ACQUISITION FOR WEST 70TH STREET IMPROVEMENTS
M. ADOPT RESOLUTION APPROVING APPRAISAL VALUES AND PROPERTY ACQUISITION FOR DUCK LAKE ROAD IMPROVEMENTS
N. APPROVE AGREEMENT WITH WATERFRONT RESTORATION TO CONDUCT WATERCRAFT INSPECTIONS
O. DECLARE PROPERTY AS SURPLUS
P. APPROVE TREE REMOVAL AGREEMENT AND AGREEMENT REGARDING SPECIAL ASSESSMENTS WITH KATHRYN WILLIAMS
IX. PUBLIC HEARINGS / MEETINGS
A. SMITH DOUGLAS MORE HOUSE COA by Ann Schuster. Certificate of Appropriateness for installation of fencing around outdoor areas.
B. CHASE BANK (2020-12) by The Architect Partnership. Resolution for a Planned Unit Development Concept Review on 0.61 acres; Approve First Reading of an CITY COUNCIL AGENDA April 6, 2021 Page 3
Ordinance for Planned Unit Development District Review with waivers on 0.61 acres (Resolution for PUD Concept Review and Ordinance for PUD District Review)
X. PAYMENT OF CLAIMS
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS, AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. Sport Trends Document Overview
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT CITY COUNCIL AGENDA DATE: SECTION: Proclamations and Presentation April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Valerie Verley Presentation of Sun Current Reader’s Choice IV.B. Matt Bourne Awards for the Best Recreational Center, Parks and Recreation Best Indoor Waterpark and Best Water Park / Splash Pad
Requested Action
Receive Sun Current Reader’s Choice Awards for “Best Recreational Center,” “Best Indoor Waterpark” for the Eden Prairie Community Center, and “Best Water Park/Splash Pad” for the Round Lake Splash Pad.
Synopsis
The Sun Current 2020 Reader’s Choice Award for “Best Recreational Center,” and “Best Indoor Waterpark” have been awarded to the Eden Prairie Community Center. This is the seventh year in a row that the Community Center has received the recognition for “Best Recreational Center.” This is the fourth year for the Community Center in receiving “Best Indoor Waterpark.”
This the first year being awarded the Sun Current Reader’s Choice Award of “Best Water Park/Splash Pad” for the Round Lake Splash Pad.
The Reader’s Choice award winners are selected during a six-week voting period by print and online readers through a Reader’s Choice Survey. Organizations located within Victoria, Spring Park, Plymouth, Eden Prairie, Bloomington, Excelsior, Edina and Richfield are among this year’s 2020 award winners in various categories.
We are honored to again have the Eden Prairie Community Center recognized by our residents as a high quality community asset, as well as to have the Round Lake Splash pad recognized for the service it provides to family’s in the summer season.
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY, MARCH 16, 2021 CITY CENTER 5:00 – 6:25 PM, HERITAGE ROOMS 6:30 – 7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey
CITY STAFF: City Manager Rick Getschow, Police Chief Greg Weber, Fire Chief Scott Gerber, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Katie O’Connor
Workshop - Heritage Rooms I and II (5:30)
I. SUSTAINABLE EDEN PRAIRIE UPDATE
Mayor Case stated sustainability is a strong interest and priority of the Council. Getschow noted this is an annual update provided to the Council.
Jennifer Hassebroek, Sustainability Coordinator, presented a Sustainable Eden Prairie overview. The sustainability action areas included in this program are energy, waste, water, and landscape. In regards to energy, the largest initiative is the Climate Action Plan. The first update of the Climate Action Plan metrics was received since its adoption last March. Data has now been included for 2018 and 2019. The first graphic shows the actual emissions versus our expected business as usual emissions. There is not a lot of change in the data over the course of a year, but it is trending in the right direction. Emissions are overall slightly lower. 2019 did have the lowest emissions since 2007, a 20 percent reduction overall. Generally the decrease can be attributed to reduced electricity use and reduced emissions from electricity. The next graphic illustrates the same total emissions but now compared to the planned emissions reductions actions in the Climate Action Plan. It shows the percentage of each action to get the City to its goal of net zero by 2050. Commercial and industrial electricity and natural gas emissions have continued to decrease over time. The decrease in electricity emissions is partially due to the increased efficiency in equipment, and the electricity Xcel Energy is providing is cleaner than it was in the past. There are more renewables and less coal.
Narayanan inquired if when Xcel Energy becomes carbon neutral the amount of electricity used is no longer significant. Hassebroek stated this is correct only for electricity.
City Council Workshop Minutes March 16, 2020 Page 2
Hassebroek stated commercial and industrial electricity use has decreased by 18 percent since 2007. Emissions have decreased by 48 percent since 2007. The natural gas emissions have slightly increased over time. Overall there has been a 15 percent increase in emissions from natural gas since 2007. This can be impacted by cold weather. This trend will continue without improvements to building electrification.
Freiberg inquired if this is coal-fired. Hassebroek stated right now 30 percent of what Xcel Energy is putting out is renewable.
Hassebroek stated residential electricity and natural gas emissions are much like commercial. Xcel Energy’s electric grid mix emissions is a little better than they anticipated being at this time. By 2022 they anticipate 75 percent of their electricity will come from renewables. In regards to travel, vehicle miles traveled (VMT) per capita has stayed relatively flat for the last five years. Emissions per mile VMT has increased slightly about 1.4 percent since 2014. This is due to increased fuel standards in vehicles and the amount of hybrid and electric vehicles circulating. In regards to waste per capita, emissions have stayed relatively flat. Emissions decreased slightly in 2019 due to the shift from waste to energy to landfilling as Great River Energy closed the plant.
Narayanan inquired where the data comes from. Hassebroek stated LHB puts together the data from a variety of sources such as the utilities and the Minnesota Department of Transportation (MnDOT).
Hassebroek stated the Climate Action Plan (CAP) implementation actions were broken down into four categories: Encouragement, Regulatory, Incentive, and Leadership. Highlights from projects completed last year include the Home Energy Squad (HES) Intercity Challenge. Between the 16 cities who participated there were a total of 1,200 HES visits. St. Louis Park won for the most visits per capita and Eden Prairie came in third at 136 residential visits. There are plans to continue participating in this challenge. The City also participated in regulatory actions. The City participated in a coalition of local government agencies across Minnesota and provided comment on Xcel Energy’s Integrated Resource Plan process. They supported Xcel Energy’s decisions to retire all of their coal plants by 2050 and two natural gas plants. Xcel Energy’s plan also includes increasing solar, wind use, and energy efficiency. They encouraged Xcel Energy to consider equity in their decision making processes. They asked Xcel Energy to consider retiring their coal plants sooner than 2050 and to explore an alternative to the new natural gas plant planned for Becker. Also to increase planning and improve the distribution system. The plan should include more building electrification and better communicate how they plan to be carbon neutral by 2050.
Case noted with today’s technology they cannot meet that goal, but they are assuming there will be some technological advances. There are conversations about whether or not these goals will be possible without using nuclear energy. City Council Workshop Minutes March 16, 2020 Page 3
Hassebroek stated Eden Prairie is leading on supporting a bill at the legislature to implement a more aggressive commercial and large multifamily building energy code called Better Buildings Minnesota. The bill is based on a study on how to improve efficiency in larger commercial and multifamily buildings. This speeds up the building energy code to reach net- zero energy standards by 2036 instead of 2048. This is still pending in the legislature.
Hassebroek stated in regards to leadership actions, the City has done a number of fleet upgrades to reduce or eliminate the amount of fuel used by the City. There are two hybrid Ford Interceptors in Fire fleet now and one additional scheduled for 2021. One police Interceptor is scheduled for 2022. Facilities is ordering an all-electric Ford e-transit for use in 2022. The police Tesla should be in service next month after being fitted and painted.
Toomey inquired how well the Tesla will run during the winter months. Ellis responded there will be a longer battery life during the warmer months. With the current type of usage Staff do not foresee any issues. The idea is to use the Tesla for a full year to determine if the performance delivers before purchasing additional vehicles. Freiberg inquired if they run off an alternator concept with steady drain. Ellis responded it would be steady drain on an all- electric vehicle. The hybrid vehicles are running on the internal combustion engine and dynamic braking to recharge their batteries. Hybrid vehicles are the stepping stone to all- electric.
Case stated a discussion a few years ago pointed out the patrol vehicles run 23 of the 24 hours a day. Additional vehicles would need to be purchased in order to keep vehicles in service. In the meantime, if needed, they could bridge the gap by purchasing hybrid vehicles. The goal is to have an all-electric fleet by 2030.
Hassebroek stated other leadership actions in the CAP are to install public charging stations at high use facilities. Eden Prairie had the fourth most registered electric vehicle (EV) charging stations in Minnesota, 418 total. There are plans to add public charging stations to Staring, Round, and Riley Lake parks. Case inquired if these charging stations would require payment. Hassebroek responded they would utilize the same payment system as used at the Community Center. The level 2 charging stations would be installed.
Nelson inquired when stations will be added to the southwest quadrant. Ellis stated based on funding in the Capital Improvement Plan (CIP), they have the ability to expand. Discussions were had with parks, facilities, and public works staff about which places would make sense and generate the most traffic. The goal would be to geographically spread these out, but currently the park facility generators are needed. Case noted we need to be careful when expanding the amount of EV charging stations to match the changing technologies. Narayanan inquired if there are portable charging stations. Ellis responded it could be possible if wired into a generator, but that is not desirable. Case stated he would prefer to City Council Workshop Minutes March 16, 2020 Page 4
only invest to incentivize electric vehicles but not to expand the initiative before there is updated technologies. He would not invest for the long term use of an EV charging station as it may not be needed at a park in the future.
Nelson inquired if the school district will be adding them to their parking lots. Hassebroek stated she is unaware. Case stated there is an equity issue with providing EV stations at parks. Freiberg stated the grid is not large enough to handle everyone switching to an EV. Case added the market will drive the expansion of the grid. It is necessary to grow EV users. Ellis noted Xcel will have battery stations to back up daytime use. Narayanan added adding more solar would benefit capacity issue.
Hassebroek stated aside from the City-owned public charging stations, there are also 14 other public charging stations and 28 private multi-family charging stations. Narayanan inquired if there are statistics on the usage of the EV charging stations. Hassebroek replied we should be able to get statistics from the Eden Prairie Community Center. Lotthammer added there was a steady increase in usage prior to COVID-19.
Hassebroek stated Staff has also been preparing City facilities for additional fleet electric vehicles. Level two chargers will be installed for facilities and police. The Maintenance Facility has electrical infrastructure to support 32 EV charging stations. The City continues to implement energy efficiency improvements to City facilities. LED lighting upgrades are happening at Miller Park and the Community Center. In 2021 there are plans to replace the boilers at the City Center. Getschow added the Community Center upgrades are a six year payback. Not many years ago those paybacks would not occur for ten years.
Hassebroek stated another leadership action in the CAP is to facilitate a landfill solar project. The legislature appropriated funds to complete a study to identify properties in the closed landfill program with the highest potential for solar development. One of the biggest barriers with a closed landfill site is many used general obligations state bonds and cannot allow solar while they are being repaid. From the study, the Flying Cloud landfill was the top ranked site to install solar in the State. The ranking is based on the size of cap and buffer area, generation capacity, and proximity to the nearest substation. Case inquired if the airport has any negative impact on the site. Hassebroek replied there was nothing in the report about the airport proximity. The report estimated 207 buildable acres, 43 megawatts worth of solar capacity.
Hassebroek stated the City is supporting a bill for to the Closed Landfill Program. Staff are engaging with Xcel Energy about this potential project and planning staff is working on finalizing the Eco Innovation Zoning District standards. Toomey inquired if there is a timeline for the project. Hassebroek responded the legislature would have to give authority for redevelopment. There isn’t a timeline for the pilot project. Staff will know more at the City Council Workshop Minutes March 16, 2020 Page 5
end of the legislative session. Case inquired if the Minnesota Pollution Control Agency (MPCA) would have control of the site. The Closed Landfill Program is through the MPCA.
Hassebroek stated, in regards to waste, they did outreach in the fall with the haulers about organics. Right now they are working on Ordinance changes. These changes would come before Council on April 20 for a first reading. The Sustainability Commission is working on education and communication materials. Case inquired if part of the education can be about the items recycled to help make it obvious. It could be helpful to start with only composting food to make the program successful. Hassebroek stated Hennepin County’s education slogan has been “when in doubt, keep it out”. Narayanan agreed with starting with food for organics recycling.
Hassebroek stated in response to resident feedback on recycling and waste events, Staff split them into a number of events for 2021. There will be five total events including curbside pickup available to all residents for a charge. It is one charge to go to an address even if there are multiple items. Freiberg mentioned a similar curbside pickup in Bloomington. Hassebroek stated their program is very costly and will be changing.
Hassebroek stated the Yard Waste Site (YWS) will be opening up again for the season on April 30. Case inquired the dates the YWS is open and if it is composted on site. Ellis responded Fridays thru Sundays until October. All of the material not used is shipped to the Shakopee Mdewakanton Sioux Community (SMSC) site at cost. Nelson asked if these events can be on the City calendar. Ellis replied as of today they are on the website.
Hassebroek provided recycling rates for 2019, around 635 pounds per household. Water usage continues to decrease. Water usage rates were at 73 gallons per capita per day in 2020. In support of water conservation, the City has an irrigation rebate program, and there are typically an average of 100 participants each year. There is a commercial and residential rebate. Last year the City ranked 13th in the National Mayor’s Water Challenge. In regards to landscape there is a landscape rebate program. Last year there was an increase in projects including buckthorn removal, shoreline restoration, and pollinator gardens. There are 20 City-owned pollinator project locations. The City does a lot of education and outreach around sustainability through the website. There are also a number of print materials delivered to each residence. The City also sends out an annual recycling guide as part of the Hennepin County grant. Nelson inquired if the City is planting more milkweed. Lotthammer replied over the last few years milkweed has been donated to the City and it is added to seed mixes.
Open Podium - Council Chamber (6:30)
II. OPEN PODIUM
III. ADJOURNMENT UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, MARCH 16, 2021 7:00 PM, CITY CENTER
CITY COUNCIL: Mayor Ron Case, Council Members Mark Freiberg, P G Narayanan, Kathy Nelson, and Lisa Toomey
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Police Chief Greg Weber, Fire Chief Scott Gerber, City Attorney Maggie Neuville, and Council Recorder Jan Curielli
I. CALL THE MEETING TO ORDER
Mayor Case called the meeting to order at 7:00 PM. All City Council Members were present. Council Member Nelson attended the meeting virtually.
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS / PRESENTATIONS
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as amended. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.”
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 2, 2021
B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 2, 2021
Freiberg said Sentence 3, Paragraph 2, of the Council meeting minutes should be changed, as follows: “He noted the County representatives stated there were 10,000 vehicles per day through that area, but Eden Prairie is also growing so every year that traffic figure will grow.” Also Sentence 5, Paragraph 3, should be changed, as follows: “If the figures are true regarding vehicle counts of 10,000 vehicles per day on that stretch of roadway, then only 22 accidents in three years is not a very high number.”
CITY COUNCIL MINUTES March 16, 2021 Page 2
MOTION: Narayanan moved, seconded by Freiberg, to approve the minutes of the Council workshop held Tuesday, March 2, 2021 as published, and the City Council meeting held Tuesday, March 2, 2021, as amended. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.”
VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK’S LICENSE LIST
B. ADOPT RESOLUTION NO. 2021-23 APPROVING ISSUANCE OF PREMISES PERMITS FOR LAWFUL GAMBLING TO BE CONDUCTED BY EDEN PRAIRIE HOCKEY ASSOCIATION AT BOWLERO EDEN PRAIRIE, CHAMPPS KITCHEN & BAR, AND GREEN MILL EDEN PRAIRIE
C. APPROVE CONTRACT WITH LIFE FITNESS FOR PURCHASE OF COMMUNITY CENTER FITNESS EQUIPMENT
D. APPROVE CONTRACT WITH AVR, INC. FOR 2021 CONCRETE SUPPLY
E. APPROVE CONSTRUCTION CONTRACT WITH HYDROCORP, INC. FOR REMOVAL AND REINSTALLATION OF NEW CELLULAR AMI WATER METERS
F. APPROVE CONTRACT WITH METERING TECHNOLOGY SOLUTIONS, INC. FOR CELLULAR AMI WATER METERS
G. APPROVE AGREEMENT WITH HTPO FOR ENGINEERING SERVICES FOR REHABILITATING REGIONAL CENTER ROAD WATER MAIN
H. APPROVE CHANGE ORDER FOR GROUND STORAGE RESERVOIR AND PUMP STATION CONSTRUCTION CONTRACT
I. AWARD CONTRACT TO JOHNSON CONTROLS INC. FOR PURCHASE OF MATERIAL FOR COMMUNITY CENTER LED LIGHTING PROJECT
J. APPROVE FIRST AMENDMENT TO LEASE AND SOLAR EASEMENT FOR COMMUNITY SOLAR GARDEN ON COMMUNITY CENTER ROOF
MOTION: Nelson moved, seconded by Toomey, to approve Items A-J on the Consent Calendar. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.”
IX. PUBLIC HEARINGS / MEETINGS
CITY COUNCIL MINUTES March 16, 2021 Page 3
A. VACATION OF SMITH VILLAGE EASEMENTS (Resolution No. 2021-24)
Getschow explained this is a request to vacate part of the drainage and utility easements over Lots 1 through 6, Villas at Smith Village at Hwy 212 and Eden Prairie Road. He noted there was an error in the legal description included in the published notice of the easement vacation. The correct legal description for the easement vacation is included in the attached resolution and site plan.
There were no comments from the audience.
MOTION: Toomey moved, seconded by Freiberg, to close the public hearing, and to adopt Resolution No. 2021-24 vacating Drainage and Utility Easements. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.”
X. PAYMENT OF CLAIMS
MOTION: Narayanan moved, seconded by Freiberg, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.”
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS, AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
1. Mayor’s Water Challenge (Resolution No. 2021-25)
Getschow stated the City has been a part of the national Wyland Mayor’s Challenge for Water Conservation for almost a decade. To participate in the challenge, our residents go online at mywaterpledge.org and agree to take certain measures to conserve water during the month of April. Every year Eden Prairie has been in the top three to top ten for our population category.
Case asked if residents have to go online to register to participate in the challenge. Getschow said that was correct.
Case observed we have made efforts to broadcast this challenge in the past, but he suggested we try to promote the event more heavily by broadcasting the challenge with all of our social media. We should make a concerted effort to publicize the water challenge to our residents. CITY COUNCIL MINUTES March 16, 2021 Page 4
MOTION: Nelson moved, seconded by Narayanan, to adopt Resolution No. 2021-25 supporting the Wyland Mayor’s Challenge for Water Conservation. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.”
B. REPORT OF CITY MANAGER
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
E. REPORT OF PUBLIC WORKS DIRECTOR
1. Approve Agreement with Republic Services for Material Disposal at 2021 Drop Off Day Event
Ellis explained this item is to approve the agreement with Republic Services for our regular drop off day event on Saturday, June 19. He proceeded to review several other City disposal events scheduled throughout the year, in addition to the regular drop off day. On Saturday, April 17, there will be a drop off recycling event at our yard waste site across from Flying Cloud Airport on Flying Cloud Drive from 8:30 to 2:00 p.m. for appliances, tires, electronics, power equipment and propane tanks. The items collected will be recycled. As is the case with most of our material disposal events, there will be a small fee for the drop off. Starting Monday, April 19, and continuing through Friday, May 14, Certified Recycling will schedule curbside pickup of the same items plus furniture, mattresses and box springs. There will be a $30 pickup fee plus the cost of recycling. On Saturday, May 15, Certified Recycling will be at our yard waste site across from Flying Cloud Airport to accept drop offs of furniture, mattresses and box springs for recycling. We hope to work with PROP to salvage any items that PROP might be able to sell in their store.
Continuing the list of events, Ellis said on Saturday, June 19, the regular recycling drop-off event will be held at Hennepin Technical College for general trash, construction waste, cardboard recycling and steel recycling. This event will be free to residents, and proof of residency will be required. He noted there will be another drop off event at the yard waste site in the fall. He explained staff is trying to break this up into different events as it has become too much to hold it on just one day. We believe this will provide a much more convenient way for residents to dispose of items and will result in more recycling being done.
Narayanan asked if it was true residents who want to save money could collaborate with their neighbors to share the $30 pickup fee for the curbside pickup. Ellis replied that was true. CITY COUNCIL MINUTES March 16, 2021 Page 5
Freiberg observed this was great planning, and by doing it this way we hit all the right things by spreading out the events.
Case asked how the event will be publicized. Ellis responded information on each event will be on the Sustainable Eden Prairie page of the City’s website. In addition, residents can call the Public Works Sustainability Coordinator’s office. We will push information out on all of our social media channels.
Case asked if there is a banner or a button on the landing page that could take people directly to the event rather than having to go to the Sustainability page. Getschow replied we push it out on all our social media channels, and that will take people right to the information page. He did not think most people go directly to edenprairie.org, but the landing page does get people to the information easily.
Case then asked if we have the capability to rotate announcements on our landing page. Getschow explained we have a news button on the front page, and we toggle different stories daily.
Ellis added on April 30 we will open up our yard waste site for residents to dispose of any yard waste, except for dirt or grass.
MOTION: Narayanan moved, seconded by Toomey, to approve the agreement with Republic Services for material disposal at the 2021 Drop Off Day Event at an estimated cost of $63,672.88. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.”
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Freiberg moved, seconded by Toomey, to adjourn the meeting. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” Mayor Case adjourned the meeting at 7:21 pm. CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Christy Weigel, Clerk’s License Application List VIII.A. Police/ Support Unit
These licenses have been approved by the department heads responsible for the licensed activity.
Requested Action
Motion: Approve the licenses listed below
Temporary Liquor Organization: Eden Prairie Lions Club Event: Membership Meeting Date: April 12, 2021 Place: Garden Room of Eden Prairie 8080 Mitchell Road
- 1 - CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Matt Bourne, Parks and Approve the Lease Extension for the Riley VIII.B. Natural Resources Manager, Lake Park Rental House Parks and Recreation
Motion
Move to: Approve the Lease Extension for one year with Nathan Lovas and Autumn Brown Lovas for the Riley Lake Park Rental House.
Synopsis
The tenants of the Riley Lake Park rental house have been renting the historic Riley-Jacques house since 2011 and have expressed interest in extending the lease for one year.
Background
The City has been renting the Riley-Jacques house at Riley Lake Park for many years, with Nathan and Autumn Brown Lovas beginning to live in the home in 2011. Having someone in the house has allowed the City to gain revenue, but more importantly, has kept someone in the home caring for and protecting this historic site. Staff has purposely kept rent low compared to other rental properties because of the renter’s responsibility for the high cost of heating the home and the intensive care needed to maintain the home.
Attachment
Lease Extension LEASE EXTENSION
This Lease Extension (“Extension”), is made and entered into this 6th day of April, 2021 between the City of Eden Prairie (“Landlord”) and Nathan Lovas and Autumn Brown Lovas (“Tenants”).
In consideration of the covenants and agreements contained herein, the parties agree as follows:
1. LEASE EXTENSION. The parties agree to extend for one additional year that certain Minnesota Standard Residential Lease between Landlord and Tenants for the property located at 9100 Riley Lake Road, Eden Prairie, MN 55347 (“Lease”). The Lease runs through June 30, 2021. This Extension will begin on July 1, 2021 for a term of 12 months.
2. MONTHLY RENT. Beginning July 1, 2021 the monthly rent amount due will be $605.00 per month.
3. RENTER’S INSURANCE. Tenant must procure and carry liability insurance and name the City as an additional insured for the term of this extension providing coverage in the minimum amount of Twenty Five Thousand Dollars ($25,000) Personal Property and Five Hundred Thousand Dollars ($500,000) Liability Limit.
4. ALL OTHER TERMS. All other terms of the Lease will remain in full force and effect for the duration of this Extension.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.
LANDLORD: TENANTS:
CITY OF EDEN PRAIRIE NATHAN LOVAS
BY: ______Name: ______ITS: ______
AUTUMN BROWN LOVAS BY: Name: ______ITS: ______CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar, Office of the Approve 2020 Unbudgeted Fund Transfers VIII.C. City Manager/Finance
Requested Action
Move to: Approve 2020 unbudgeted fund transfers.
Synopsis
As part of the audit of the City’s financial statements, the year-end unbudgeted transfers are summarized and reported to the City Council. The City Council acceptance of the transfers is a recommended practice by the City’s auditors. Most of the transfers are related to the transferring of assessment revenue and the various funds share of a project.
Attachment
Transfer Schedule
City of Eden Prairie Transfer Schedule 12/31/20
Transfer Transfer In Out Amount Explanation
Allocation of Costs
G.O. Permanent Improvement Bonds 12C Shady Oak Road North 1,300,000 Transfer Shady Oak Road North Fund's share of assessments
Capital Maintenance and Improvement Fund General Fund 4,676,486 Transfer amounts above amount needed to maintain fund balance policy
Improvement Projects Duck Lake Road Reconstruction 480,443 Transfer design costs to Duck Lake Road Reconstruction fund CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar, Office of the Resolution for reimbursement of prior VIII.D. City Manager expenditures
Requested Action
Move to: Adopt Resolution declaring the City’s official intent to reimburse itself for prior expenditures out of the proceeds of a subsequently issued series of bonds.
Synopsis
IRS regulations require that a City make a declaration of its official intent to reimburse itself for prior expenditures out of the proceeds of a subsequently issued series of bonds and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. With this resolution, the City is declaring its intent to issue bonds for the purchase of new cellular AMI water meters and the removal and reinstallation of the meters. This is a pilot project to verify the whole breadth of the installation effort as well as the performance of the new cellular meter system before arranging a change-out of all of the city’s 18,538 residential water meters.
Attachment
Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2021-__
RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota (the “City”), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the “Regulations”) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the date of issuance.
(b) The Regulations generally require that the City make a declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued series of bonds within 60 days after payment of the expenditures, that the bonds be issued and the reimbursement allocation be made from the proceeds of such bonds within the reimbursement period (as defined in the Regulations), and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds.
(c) The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified.
2. Official Intent Declaration.
(a) The City proposes to undertake the following project or projects and to make original expenditures with respect thereto prior to the issuance of reimbursement bonds, and reasonably expects to issue reimbursement bonds for such project or projects in the maximum principal amounts shown below:
Project: Ground Storage Water Reservoir and Pump Station
Maximum Amount of Bonds Expected to be issued for Project: $500,000
(b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to Section 1.150-2(f)(1) of the Regulations or (ii) expenditures constituting preliminary expenditures as defined in Section 1.150-2(f)(2) of the Regulations, the City will not seek reimbursement for any original expenditures with respect to the
-1- foregoing projects paid more than 60 days prior to the date of adoption of this resolution. All original expenditures for which reimbursement is sought will be capital expenditures or costs of issuance of the reimbursement bonds.
3. Budgetary Matters. As of the date hereof, there are no City funds reserved, pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, pledged, allocated on a long term basis or otherwise set aside) to provide permanent financing for the original expenditures related to the projects, other than pursuant to the issuance of the reimbursement bonds. Consequently, it is not expected that the issuance of the reimbursement bonds will result in the creation of any replacement proceeds.
4. Reimbursement Allocations. The City’s financial officer shall be responsible for making the “reimbursement allocations” described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the reimbursement bonds to reimburse the source of temporary financing used by the City to make payment of the original expenditures relating to the projects. Each reimbursement allocation shall be made within 30 days of the date of issuance of the reimbursement bonds, shall be evidenced by an entry on the official books and records of the City maintained for the reimbursement bonds and shall specifically identify the original expenditures being reimbursed.
ADOPTED by the City Council on April 6, 2021.
______Ronald A. Case, Mayor
(Seal) ATTEST:
______Kathleen Porta, City Clerk
-2- CITY COUNCIL AGENDA DATE:
April 6, 2021 SECTION: Consent Calendar
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.: Alecia Rose, Administrative Services and Human Resources Resolution and Contract with Law Enforcement VIII.E. Director Labor Services, Inc.
Requested Action
Move to: Adopt Resolution and authorize entry into labor contract with Law Enforcement Labor Services, Inc. (LELS).
Synopsis
Negotiations occurred between the City and LELS in the winter of 2021. Through negotiations, a tentative agreement was reached and supported by staff in March 2021.
Attachments
Resolution City of Eden Prairie and LELS Contract
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2021-
A RESOLUTION APPROVING AND IMPLEMENTING THE 2021-2022 LABOR AGREEMENT BETWEEN THE CITY OF EDEN PRAIRIE AND LAW ENFORCEMENT LABOR SERVICES, INC. (LOCAL #430)
WHEREAS, the current Labor Agreement between the City and Law Enforcement Labor Services Inc. (Local #430) (“LELS”) governing police patrol officers expired on December 31, 2020;
WHEREAS, the City and LELS participated in contract negotiations on a new Labor Agreement governing the period from January 1, 2021 through December 31, 2022 and reached a tentative agreement in March 2021 which is attached hereto as Exhibit A; and
WHEREAS, the tentative agreement is subject to the approval of and implementation by the City Council in accordance with Minn. Stat. § 179A.20, subd. 5.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota that: (i) the 2021–2022 Labor Agreement between the City of Eden Prairie and Law Enforcement Labor Services Inc. (Local #430) attached as Exhibit A is hereby approved and may be executed by the Mayor and City Manager; and (ii) City staff are hereby authorized to implement the agreement.
ADOPTED by the Eden Prairie City Council this ____ day of ______, 2021.
______Ronald A. Case, Mayor
ATTEST
______Kathleen Porta, City Clerk
EXHIBIT A 2021–2022 Labor Agreement between City of Eden Prairie and Law Enforcement Labor Services, Inc. (Local #430)
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waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed.
ARTICLE XXL DURATION
Upon its approval and implementation by the City Council of the City of Eden Prairie, this AGREEMENT and all appendices shall be effective as of January 1, 2021 and shall remain in full force and effect until December 31, 2022.
FOR THE CITY OF EDEN PRAIRIE: FOR LAW ENFORCEMENT LABOR SERVICES, INC.:
Ronald A. Case, Mayor
Rick Getschow, City Manager Adam Burnside, Business Agent
Alecia Rose, Administrative Services ��B;ewa;;- and Human Resources Director
APPENDIX A
WAGE SCHEDULE
2021 (3%) 2022 (3%)
STEP 1 $31.71 $32.66 2 $38.05 $39.19 3 $41.29 $42.53 4 $44.74 $46.08 5 $48.48 $49.93
Step Increase: Advancement of steps will be granted based on a minimum of 12 months served at each step, in addition to positive performance evaluation. 12
CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 06, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Greg Weber, Police Chief Implementation of Police body-worn cameras VIII.F.
Requested Action
Motion to purchase body-worn cameras for the Police Department from WatchGuard Video.
Synopsis
The Police Department is requesting the approval of a contract for the purchase of body-worn cameras with WatchGuard Video out of Allen, TX. This implementation includes migration of current video storage solution to Watchguard’s cloud-hosted solution.
This project cost is $190,916 and is funded by the Information Technology Capital Maintenance and Reinvestment Fund.
Background
The Police department installed WatchGuard squad camera system in squad cars in 2015 and upgraded this in March 2020 with wide angle cameras, improved quality microphones, updated server technology and storage capabilities. This project adds body-worn cameras to the existing video system, providing synchronized integration between squad camera and body-worn camera. The Vista V300 cameras use rechargeable batteries and are expected to last a full 12-hour patrol shift on a single charge. With this project, we move to Watchguard’s hosted solution, which offers better scalability for increasing volume of digital video evidence, better support and improved sharing capabilities, among other benefits.
The Police Department also researched Axon, who is a close competitor to Watchguard. Axon quote ($124,074 for Year 1, $51,852 annual for body worn cameras) is attached. We chose to stay with the WatchGuard system primarily due to compatibility with our in-car squad camera system. Going with Axon would require us to maintain two separate data storage systems, and work across two vendors for seamless synch between squad and body worn cameras.
Implementation of this hosted solution will add $62,000 to the police operating budget annually. Body-worn cameras will be replaced approximately every three years.
WatchGuard Video Company Profile
WatchGuard Video is the leading provider of mobile video solutions for law enforcement, having supplied in-car video systems and body-worn cameras along with evidence management software to approximately one-third of all law enforcement agencies in the United States and Canada. Agencies use WatchGuard’s proprietary solutions to capture, manage and share digital video evidence using durable, reliable and high quality products including the 4RE® in-car and VISTA® body camera systems.
Attachments
Watchguard Agreement Watchguard quote Watchguard statement of work Axon quote
CONTRACT SERVICES AND LICENSING AGREEMENT
This Agreement (“Agreement”) is made on the 16th day of March, 2021, between the City of Eden Prairie, Minnesota (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and WatchGuard Video, Inc., a Delaware corporation (hereinafter “Contractor”) whose business address is 415 E. Exchange Parkway, Allen TX, 75002.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision by Contractor of body worn cameras and associated equipment for City police officers, installation of the equipment, training, and software licensing all as set forth in the Quote attached hereto and incorporated herein as Exhibit A and hereinafter referred to as the “Work.”
The City and Contractor agree as follows:
1. Scope of Work. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and will not be in effect in any manner.
2. Software License.
a. License. The Contractor hereby grants the City and the City hereby accepts a perpetual, non-transferable and non-exclusive right to use the software described in Exhibit A (“Licensed Software”) and related materials including User Reference Manuals, Reports Manuals, Installation Planning Guides, Installation Instructions, On-Line Help, and Sample Database with Tutorials. The City may make copies of the Licensed Software for safe keeping purposes.
b. Warranties. i. Contractor warrants that it has the right to license the Licensed Software, and that there are no pending liens, claims, or encumbrances against the software. ii. Contractor warrants that the software conforms to the specifications in Exhibit A, including, but not limited to, the Capabilities Summary, On-Line Help, Reports Manual, User Reference Manual, and Training Tutorials. Contractor warrants that the software is merchantable, in that it will properly install and operate according to the specifications herein. iii. Contractor warrants to the City that it is solvent, not in bankruptcy proceedings or receivership, nor is it engaged in any proceedings which would have an adverse effect on its ability to perform its obligations under this Agreement.
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iv. Contractor warrants that there has been no violation of copyrights or patent rights in connection with the Licensed Software in this Agreement. Contractor shall indemnify and save harmless the City from any suit or proceeding brought against the City by reason of any such infringement or any wrongful use. Contractor will defend or settle any such claim, although the City will be entitled to be independently represented by counsel of its own choice.
3. Effective Date. This Agreement is effective as of April 6, 2021 and will have a three-year term expiring April 5, 2024. The body worn cameras and associated equipment must be provided and fully functional by ______, 2021. All training must be complete by ______, 2021.
4. Obligations of Contractor. Contractor must conform to the following obligations: a. Contractor must provide the materials and services as set forth in Exhibit A. b. Contractor and its employees will park in service areas or lots and use entries and exits as designated by City. Contractor’s personnel will contact the appropriate person (i.e. receptionist, maintenance personnel, security, etc,) immediately upon entering the building, and will sign in and out if required by City. c. Care, coordination and communication by Contractor is imperative so that guests and employees in the buildings are not disturbed or inconvenienced during the performance of the contracted services. d. Contractor’s personnel must be neat appearing, wear a uniform and badge that clearly identifies them as a service contractor, and abide by City’s no smoking policies. e. Contractor must honor the City’s reasonable request to reassign an employee for cause. Cause may include performance below acceptable standards or failure to present the necessary image or attitude, in the judgment of City, to present a first class operation. f. Contractor’s employees must comply with the City’s Harassment Prevention and Respectful Workplace Policy. g. When necessary, Contractor’s personnel will be provided with keys or access cards in order to perform their work. Any lost keys or cards that result in rekeying a space or other cost to the City will be billed back to the Contractor.
5. City’s Obligations. City will do or provide to Contractor the following: a. Provide access to City properties as appropriate. b. Provide restroom facilities as appropriate.
6. Compensation for Services. City agrees to pay the Contractor the following fixed sums as full and complete payment for the labor, materials, services, and licenses rendered pursuant to this Agreement and as described in Exhibit A:
Year One: $190,916.00 (initial set-up, training, and first year of software license and hosting) Year Two: $62,240.00 (second year of software license and hosting) Year Three: $62,240.00 (third year of software license and hosting)
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a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance will be extended by a period of time lost by reason of the delay.
7. Method of Payment. a. For Year One of this Agreement, City will pay Contractor the compensation set forth in paragraph 6, half upon shipment and half upon final completion of installation and training. Contractor must prepare and submit to City two itemized invoices, one upon shipment and one upon completion of the Work. The invoices will be paid in the same manner as other claims made to the City. b. For Years Two and Three of this Agreement, City will pay Contractor the compensation set forth in paragraph 6 upon invoice. Contractor must prepare and submit to the City itemized invoices. The invoices will be paid in the same manner as other claims made to the City. c. Claims. To receive any payment on the Agreement, the invoice or bill must include the following signed and dated statement: “I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid.”
8. Project Manager. The Contractor must designate a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager may be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. .
9. Data Hosting. As provided on Exhibit A, Contractor will host all data collected from the body cameras on servers maintained in a Microsoft Azure Government data center within the continental United States . Upon the City’s determination, in its sole discretion, that it wishes to instead store the data on the City’s servers or in some other location, Contractor must provide access to the City all of the City’s data in an industry standard format at no additional cost to the City.
10. Standard of Care. Contractor must exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor will be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages, including reasonable attorneys’ fees, proximately caused by Contractor’s breach of this standard of care. Contractor must put forth reasonable efforts to complete its duties in a timely manner. Contractor will not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Contract. Contractor will be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties.
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11. Condition and Inspection. All goods and other materials furnished under this Agreement must be new and in current manufacture, unless otherwise specified, and all goods and work must be of good quality, free from faults and defects and in conformance with this Agreement. All goods and work not conforming to these requirements will be considered defective. Goods are subject to inspection and testing by the City. Defective goods or goods not in current manufacture may be returned to the Contractor at the Contractor’s expense.
12. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished will be in accord with the Contract and will be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Agreement including Exhibit A, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City will have all other remedies available under this Agreement, at law or in equity.
Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING WILL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public.
13. Insurance. a. General Liability. Prior to starting the Work, Contractor must procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance must include, coverages and limits of liability specified in this Paragraph, or required by law.
b. Contractor must procure and maintain the following insurance coverages and limits of liability for the Work:
Worker’s Compensation Statutory Limits
Employer’s Liability $1,000,000 each accident $1,000,000 disease policy limit $1,000,000 disease each employee
Commercial General $2,000,000 property damage and bodily Liability injury per occurrence $3,000,000 general aggregate $3,000,000 Products – Completed Operations
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Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense
Comprehensive Automobile Liability $2,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.)
c. Commercial General Liability. The Commercial General Liability Policy must be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance must cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There must be no endorsement or modification of the Commercial General Liability form arising, explosion, collapse, or underground property damage. If Contractor’s insurance does not afford coverage on behalf of subcontractors, Contractor must require and verify that all subcontractors maintain insurance meeting all the requirements of this paragraph 13, and Contractor must ensure that the City is listed as an additional insured on insurance required from subcontractors. d. Contractor must maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation policy, must include the “City of Eden Prairie” as an additional insured including products and completed operations. f. All policies must contain a waiver of subrogation in favor of the City. g. All policies, except the Worker’s Compensation policy, must include contractual liability. h. Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for two (2) years following City’s written acceptance of the Work. i. It is Contractor’s responsibility to pay any retention or deductible for the coverages required herein. j. Contractor shall provide thirty (30) days notice of cancellation of any policy to City. k. Contractor must maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing.
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l. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Such documents evidencing Insurance must be in Acord 25 form and must provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates must be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof will not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder.
m. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City’s officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance due to negligence of Contractor. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City’s officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity will be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company.
Contractor must take the action required by the City within fifteen (15) days of receiving notice from the City.
14. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Contractor, its agents,
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contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees.
15. Termination. a. This Agreement may be terminated at any time by either party for breach or non- performance of any provision of this Agreement in accordance with the following. The party (“notifying party”) who desires to terminate this Agreement for breach or non- performance of the other party (“notified party”) must give the notified party notice in writing of the notifying party’s desire to terminate this Agreement describing the breach or non-performance of this Agreement entitling it to do so. The notified party will have five (5) days from the date of such notice to cure the breach or non- performance. Upon failure of the notified party to do so, this Agreement will automatically terminate.
b. Upon the termination of this Agreement, whether by expiration of the original or any extended term or terms hereof, or for any other reason, Contractor will have the right, within a reasonable time after such termination, to remove from City’s premises any and all of Contractor’s equipment and other property. Except for liability resulting from acts or omissions of a party arising, taken or omitted prior to such termination, the rights and obligations of each party resulting from this Agreement will cease upon such termination. Any prior liability of a party will survive termination of this Agreement.
c. In the event of dissolution, termination of existence, insolvency, appointment of a receiver, assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency law, or the service of any warrant, attachment, levy or similar process involving Contractor, City may, at its option in addition to any other remedy to which City may be entitled, immediately terminate this Agreement by notice to Contractor, in which event, this Agreement will terminate on the notice becoming effective.
16. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) may employ such persons as it deems necessary and appropriate for the performance of its obligations pursuant to this Agreement, who will be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) will have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein may be construed so as to find the Contractor an employee of the City.
17. Mediation. Each dispute, claim or controversy arising from or related to this agreement is subject to mediation as a condition precedent to initiating legal or equitable actions by either party. Unless the parties agree otherwise, the mediation will be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation must be filed in writing with the American Arbitration
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Association and the other party. No legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation will be shared equally between the parties. Mediation must be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties must memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof.
18. Assignment. Neither party may assign this Agreement, nor any interest arising herein, without the written consent of the other party.
19. Compliance with Laws and Regulations. In providing services hereunder, the Contractor must abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided will constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement.
20. Conflicts. No salaried officer or employee of the City and no member of the Council of the City may have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void.
21. Counterparts. This Agreement may be executed in multiple counterparts, each of which will be considered an original.
22. Damages. In the event of a breach of this Agreement by the City, Contractor is not entitled to recover punitive, special or consequential damages or damages for loss of business.
23. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case.
24. Enforcement. The Contractor will reimburse the City for all costs and expenses, including without limitation, attorneys’ fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement.
25. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and must be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein.
26. Governing Law. This Agreement is controlled by the laws of the State of Minnesota.
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27. Non-Discrimination. During the performance of this Agreement, the Contractor must not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor must post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
28. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices will be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party will commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change.
29. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder will be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.
30. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein will be honored by the City.
31. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision will not affect the remaining provisions of this Agreement.
32. Statutory Provisions.
a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. Such examination shall be limited to the books, records, documents, and accounting procedures and practices directly related to this Agreement.
b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept
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confidential, must not be made available to any individual or organization without the City’s prior written approval. This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“Data Practices Act”). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor must comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement must contain similar Data Practices Act compliance language.
33. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect, the validity of the remainder of this Agreement.
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Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
______Mayor
______City Manager
CONTRACTOR: WATCHGUARD VIDEO, INC.
By: ______Giles Tipsword
Its: __MSSI VP of Sales - NA______
11
4RE/VISTA Price Quote
CUSTOMER: Eden Prairie Police Department ISSUED: 2/7/2021 9:45 PM
EXPIRATION: 6/30/2021 5:00 AM , ,, TOTAL PROJECT ESTIMATED AT: ,,, $190,916.00
ATTENTION: Aditi Salunke SALES CONTACT: Steve Doble
PHONE: 952-949-6200 DIRECT: 612-306-8241 E-MAIL: [email protected] E-MAIL: [email protected]
V300 Proposal VISTA HD Cameras and Options Part Number Detail Qty Direct Discount Total Price V300, Body Worn Camera, 1080P, VIS-300-BWC-001 78.00 $995.00 $100.00 $69,810.00 WiFi/Bluetooth with Removable Battery V300, USB Dock, D300, Desktop Charge/Upload VIS-300-CHG-001 10.00 $95.00 $20.00 $750.00 Kit Incl. Power and USB Cables V300, WiFi Dock, D330, In-Vehicle VIS-300-VEH-002 29.00 $295.00 $30.00 $7,685.00 Charge/Upload Kit, Incl, Cables and Brackets V300, Battery, Removable and Rechargable, VIS-300-BAT-RMV 12.00 $99.00 $10.00 $1,068.00 3.8V, 4180mAh WAR-300-CAM-NOF Warranty, V300 3 Year, No-Fault 78.00 $450.00 $0.00 $35,100.00 Shipping and Handling Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 $1,170.00 $0.00 $1,170.00 $115,583.00
4RE and VISTA Proposal VISTA HD Cameras and Options Part Number Detail Qty Direct Discount Total Price
HDW-ETH-SWT-005 VISTA HD, 4RE, Smart PoE Switch 29.00 $250.00 $25.00 $6,525.00
Additional Software and Licensing Part Number Detail Qty Direct Discount Total Price Software, REDACTIVE(sm), Enterprise User KEY-WGV-RED-E01 1.00 $5,995.00 $0.00 $5,995.00 License, Rev 3.0 REDACTIVE(sm), Software Support & WAR-WGR-MNT-3YR 1.00 $2,795.00 $0.00 $2,795.00 Maintenance, 3-Year Bundle WatchGuard Video Technical Services Part Number Detail Qty Direct Discount Total Price
415 E. Exchange Parkway • Allen, TX • 75002 Toll Free (800) 605-6734 • Main (972) 423-9777 • Fax (972) 423-9778 www.WatchGuardVideo.com
Page 1 of 3 4RE/VISTA Price Quote
V300, Transfer Station, Bracket Kit, 19" Server BRK-DV1-MIC-100 10.00 $50.00 $0.00 $500.00 Rack Credit for Balance of EL4 Software DV1-AOH-GPS-RFB 34.00 $-480.00 $0.00 $-16,320.00 Maintenance for 34 4RE's DV1-BMD-GPS-RFB Trade Credit for Hi-Fi Mic and Cradles 29.00 $-250.00 $0.00 $-7,250.00 Trade Credit for prorated portion of 3U rack $- DV1-CMD-GPS-RFB 1.00 $0.00 $-12,352.00 server. Initial cost $15,440 12,352.00 DV1-DOH V300, Transfer Station Kits, 8 Bay 10.00 $1,495.00 $75.00 $14,200.00 Shipping and Handling Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 $0.00 $0.00 $0.00 $-5,907.00
Technical Services Calculator WatchGuard Video Technical Services Part Number Detail Qty Direct Discount Total Price Tier 1 Onsite Installation. Includes Project Coordination, One Pre-Deployment IT Call, Provisioning of ELC and Azure AD, Install OS and SQL (if Purchased from WatchGuard), Limited EL Client Installations, Limited Cofiguring of 4RE Units, Limited MDC App SVC-4RE-ONS-400 1.00 $5,000.00 $2,500.00 $2,500.00 Installations, Interview Room Configuration, Limited Configuration of Body Worn Cmaeras, Full Testing of WatcHgaurd Systems, Installation of Evidence Library, Training of Officer and Admin Staff, Limited Vehicle Install Inspections, Vendor Management, Suppo SVC-SVR-MIG-001 EL4 to ELC Server Migration 1.00 $12,000.00 $0.00 $12,000.00 $14,500.00
EvidenceLibrary.com Evidence Library 4 Web Software and Licensing Part Number Detail Qty Direct Discount Total Price Evidencelibrary.com, Software and Hosting, ELC-SAH-UNL-ASD 78.00 $495.00 $0.00 $38,610.00 Unlimited Assigned, Annually per device Server Hardware and Software Part Number Detail Qty Direct Discount Total Price Server, Upload Appliance, 1U, HDW-UPL-SRV-501 EvidenceLibrary.com, 60 Concurrent Devices, 5 1.00 $4,500.00 $0.00 $4,500.00 Year Warranty $43,110.00
EvidenceLibrary.com Evidence Library 4 Web Software and Licensing Part Number Detail Qty Direct Discount Total Price Evidencelibrary.com, Software and Hosting, ELC-SAH-UNL-SHD 34.00 $695.00 $0.00 $23,630.00 Unlimited Shared, Annually per device $23,630.00
415 E. Exchange Parkway • Allen, TX • 75002 Toll Free (800) 605-6734 • Main (972) 423-9777 • Fax (972) 423-9778 www.WatchGuardVideo.com
Page 2 of 3 4RE/VISTA Price Quote
Total Estimated Tax, may vary from State to State $0.00
Configuration Discounts $12,965.00 Additional Quote Discount $0.00 Total Amount $190,916.00
NOTE: This is only an estimate for 4RE & VISTA related hardware, software and WG Technical Services. Actual costs related to a turn-key operation requires more detailed discussion and analysis, which will define actual back-office costs and any costs associated with configuration, support and installation. Please contact your sales representative for more details.
Title and risk of loss for the Equipment will pass to Customer upon shipment by Motorola, notwithstanding any other terms and conditions.
To accept this quotation, sign, date and return with Purchase Order: ______DATE: ______
415 E. Exchange Parkway • Allen, TX • 75002 Toll Free (800) 605-6734 • Main (972) 423-9777 • Fax (972) 423-9778 www.WatchGuardVideo.com
Page 3 of 3 CITY OF EDEN PRAIRIE STATEMENT OF WORK
Rev A 4RE/V300 Appendix A-Page 1 Provided Services: Motorola Solutions will provide, to the City of Eden Prairie, services resulting in the successful and satisfactory installation and configuration of the V300 body-worn cameras and Evidence Library.com software. Table 1 lists the work required to complete a successful installation. The “Appendix A Reference Number” column represents the line item in which each party is responsible. If an “X” is listed under the “MSI” column then Motorola Solutions is responsible for that particular task. If an “X” is listed under the “Agency” column, then Eden prairie is responsible for that particular task. Detail descriptions of each major section (indicated by Bold Text) are included in Appendix A which is incorporated by reference.
Table 1. Work Breakdown Structure Appendix A MSI Agency Short Description (See Appendix A for details on each item) Reference Number
SVR-01 X X Installation of upload appliances in Equipment Racks SVR-02 X Provide suitable Rack and mount Rack SVR-03 X X Mounting Upload Appliance (optional) SVR-04 X X Connecting the upload appliance (Power (connector), Network Cabling / switch, UPS ) SVR-05 X X Provide a physical or Virtual Server that meets the specified Server Requirements (optional) SVR-06 X Installation and configuration of Windows Operating System and disk storage systems (optional) SVR-07 X Provide Operating System License Key SVR-08 X Install and configure Operating System (Includes current patches) SRV-09 X Install Remote Access Client or Provide VPN access for support SVR-10 X Setup Recommended Disk Configuration
EL-01 X Installing and configuration of Evidence Library EL-01.1 X Allow Access to Active Directory (via Azure AD Connect) EL-02 X EvidenceLibrary.com Site Provisioning EL-03 X Add Active Directory Security Groups EL-04 X Configure Evidence Library Settings EL-05 X Configure Remote Upload Appliance EL-06 X X Installation of Evidence Library Clients on Agency’s computers EL-07 X Provide client computers (if needed) that meet client Hardware and Software requirements to access Evidence Library software EL-08 X Domain Connectivity EL-09 X Cloud Storage/Migrate approximately 30TB of existing video to ELC
4RE-01 X Install vehicle 4RE DVR equipment 4RE-02 X Install 4RE hardware
Rev A 4RE/V300 Appendix A-Page 2 4RE-03 X Install V300 hardware 4RE-04 X Configure available 4RE DVR units 4RE-05 X Create Configuration USB stick 4RE-06 X Configure Each DVR as installations are completed
V300-01 X X Install V300 Transfer Stations V300-02 X X Configure BWC Equipment V300-03 X X Install hardware in desired location V300-04 X Provide power and Network connectivity V300-05 X Provide network configuration for equipment
SUGGESTION
TEST-01 X Finish Testing Function of Video system TEST-02 X Complete Test checklist
TRAIN-01 X Training TRAIN-02 X End User Training (Officers) TRAIN-03 X Evidence Library User Training (Officers/Supervisors) TRAIN-04 X Evidence Library Administrative Training
Close-01 X X Project Sign-Off
Rev A 4RE/V300 Appendix A-Page 3 Scope: This document covers the “Statement of Work” for deploying the V300/4RE/Evidence Library system at an agency location. TheAppendix table of contents includes A the reference number for the task assigned to the appropriate party.
Rev A 4RE/V300 Appendix A-Page 4 Table of Contents Setup Recommended Disk Configuration 2
SVR-01-Installation of Server in Equipment Rack 7
SVR-02-Mounting or “Racking the Server” 8
SVR-03-Connecting the Server 8
SVR-04-Server Specifications – Physical and Virtual 8
SVR-05-Installation and Configuration of Operating System/ Disc Storage System 10
SVR-06-Provide OS License key 10
SVR-07-Configure Operating System 10
SVR-08-Install Remote Access Client or Provide VPN access for support 11
SVR-09-Setup Recommended Disk Configuration (virtual and physical) 11
EL-01-Installing and Configuring Evidence Library Server components 12
EL 1.1 Allow Access to Active Directory (AD Connect) 12
EL-02- Evidence Library.com Site Provisioning 12
EL-03-Add Active Directory Groups 12
EL-04-Configure Evidence Library Settings 13
EL-05-Remote Upload Server (if applicable) 13
EL-06-Installation of Evidence Library Transfer Agent on Agency Workstations 13
EL-07-Minimum Client Workstation Hardware Requirements 16
EL-08-Domain / Network Connectivity 16
EL-09- Cloud Storage/ Video Migration 17
4RE-01-Configuring 4RE DVR units 18
4RE-02-Create a Configuration USB 18
4RE-03-Configure 4RE DVR’s 18
4RE-04-Change IP Address on DVR (if applicable) 18
4RE-05-MDC Application (if applicable) 19
4RE-06-MDC Application Requirements 19
Rev A 4RE/V300 Appendix A-Page 5 4RE-07-Install MDC application 19
4RE-08-Setup MDC Network 19
4RE-09-4RE In-Car System Installation 20
4RE-10-Interview Room setup 20
4RE-11-4REM 4RE Motorcycle System Installation 20
V300-01-Install Transfer Stations 20
V300-02-Configure V300 Cameras 21
V300-03-Install Hardware at desired location 21
V300-04- Provide Power and Network Connectivity 21
V300-05-Provide Network Configuration for Equipment 22
TEST-01- Test Function of the video system 23
TEST-02-Checklist 23
TRAIN-01-Training 23
TRAIN-02-4RE and V300 End User Training (Officers) 24
TRAIN-03-Evidence Library User Training (Officers/Supervisors) 24
TRAIN-04- Evidence Library Administrative Training 24
CLOSE-01 24
Rev A 4RE/V300 Appendix A-Page 6 SVR-01-Installation of Server in Equipment Rack
● Agency is responsible for installing the upload appliance. (In rack if applicable)
SVR-02-Mounting or “Racking the Server” The server must be mounted prior to the arrival of the Motorola Solutions personnel.
● The first step to installing the server is to open the box and find the mounting rails and the installation instructions. ● The mounting rails will be marked left and right, follow the diagrams on the instructions on how to connect the rails to the server rack, as well as, how to connect the rails to the server itself. ● Once the rails are attached to the rack, and the rails are connected to the server, the server can be pushed all the way back into the server. ● See server documentation (located in server box) for additional details.
SVR-03-Connecting the Server Once the server is racked, connect power along with the keyboard, mouse, monitor, and network connections.
● Motorola highly recommends that the server be plugged into a UPS device that is rated to maintain power to the server and all peripherals in case of a power outage. The time frame should be long enough to allow the server to be powered off normally before the server power completely fails. ● By doing this, it will ensure that the server runs normally in case of brown outs and power surges. ● Plug the Video server into your local network. Plug a cat 5e or cat 6 Ethernet cable into a switch on your network and plug the other into one of the open Ethernet ports on the back of the Video server. ● Plug in the access point to the open Ethernet port covered in the Access Point Installation section of this document. ● Provide a Keyboard, Mouse and Monitor, or some type of KVM device for the on-site technician to use during software installation and configuration. Motorola Solutions does not provide these peripherals unless ordered with the server.
Rev A 4RE/V300 Appendix A-Page 7 SVR-04-Server Specifications – Physical and Virtual In conjunction with the in-car components, a back end upload appliance is required to run the Evidence Library software. The server can be a physical standalone appliance, or installed in a virtual environment. The following specifications must be met to guarantee a successful installation of Evidence Library.
SVR-05-Installation and Configuration of Operating System/ Disc Storage System.
Installation and configuration of the OS will be a performed by Motorola Solutions’ Technical Services
● Install Operating system (If purchased from WatchGuard) ● Create partitions for OS and storage (If purchased from WatchGuard) ● Install upload server software (store and forward)
Rev A 4RE/V300 Appendix A-Page 8 SVR-06-Provide OS License key ● Provide Operating System License Key for the upload server
SVR-07-Configure Operating System Install the following features on the Operating System. These roles are installed at installation of the Evidence Library Software:
● Install Operating System - Windows 10 or Windows Server license ● Add appropriate browsers for support ● Add any troubleshooting software (notepad ++, and putty.exe)
SVR-08-Install Remote Access Client or Provide VPN access for support It is the responsibility of the agency to provide a VPN or remote access tool that fits within the agency’s policy. MSI uses Teamviewer, for remote access. If teamviewer is not the acceptable choice, please provide VPN access to the support personnel to troubleshoot the system.
SVR-9-Setup Recommended Disk Configuration (virtual and physical) OS SSD (RAID 1) 128GB or more IOPS: 40K write, 80K read
Staging SSD (RAID 1) Daily volume of IOPS: 40K write, 80K video x 4 read
Rev A 4RE/V300 Appendix A-Page 9 EL-01-Installing and Configuring Evidence Library Server components This section outlines the requirements for installing the Evidence Library core server services and components and the configuration of all tertiary settings needed for effective system reliability and function. Please get up to date instructions to install the software from the Project Manager.
System Requirements
The following conditions are expected to be in place when considering this stage of the deployment:
● The primary Evidence Library server (either physical or virtual) has been fully provisioned according to the Video system requirements, and all required Server Roles are present. ● If the server is a domain member, the Active Directory account that will run the video services already exists, is a member of the local server’s Administrators’ group, the required additional management Security Groups have already been created in Active Directory, and the user groups have been populated with at least some of the users that will be using the software. ● The SQL server software to host the primary Evidence Library database has been installed and correctly permissioned for the type of Evidence Library installation chosen. ● Any systems designated as Remote Upload Servers are online and meet the minimum requirements for that role.
EL 1.1 Allow Access to Active Directory (AD Connect) Allow access to Azure AD via an Application Registration. This will allow the application to read the user profile. In turn allow the application to grant users access based on which Security group the user is in.
The app registration will need to be active while the Evidence Library application is being used by the agency for users to gain access.
EL-02- Evidence Library.com Site Provisioning Install the services and software to collect, process, view, modify, store, and export video evidence collected from the Motorola Solutions Devices (Body Worn Cameras)
● Create an Azure Database per customer ● Create multiple Azure Government Storage accounts per customer ● Allow access to Azure Government Shared Services
Rev A 4RE/V300 Appendix A-Page 10 EL-03-Add Active Directory Groups The IT Point of contact would create (or use existing) AD security Groups, for the Evidence Library application to set permissions (e.g. Officer’s AD group has permission to View video, but cannot make copies of video. Supervisors AD group has permission to view all video and can make copies of video)
EL-04-Configure Evidence Library Settings ● Configure the Evidence Library application for use ● Add necessary storage locations and shares to system ● Set all automatic retention policies on evidence and cleanup interval
EL-05-Remote Upload Server (if applicable) Install the services and software necessary to receive video evidence from vehicle DVRs at a remote, well-connected location, and configure the server to send all uploads to the primary Video server.
● The Video Service is installed, binding the service to the appropriate network adapter on the server, and the service is started.
Remote Evidence Library Server Installation
A Motorola Solutions Technician will connect remotely to a provisioned server to install the services and software to collect, process, view, modify, store, and export video evidence collected from the 4RE and V300 cameras.
● Remote connectivity must be provided to the server that has been designated as the primary Video Server. ● The Technician will connect remotely to the server over the Internet prior to the agreed upon time to verify the provided server is properly configured, and to copy any required files and folders to the server. ● At the agreed upon time, the Technician will connect to the server again and perform the software installation. ● The Technician will configure all desired settings and assist with configuring the 4RE and V300 WiFi cameras. ● The agency will assist with the V300 configuration and verify functionality.
EL-06-Installation of Evidence Library Transfer Agent on Agency Workstations Party will be responsible for installing the Evidence Library Transfer Agent on specified computers.
Rev A 4RE/V300 Appendix A-Page 11 The Transfer Agent can be installed remotely with SCCM or other like software. Contact Project Manager or Support representative to verify the instructions below are up to date:
Transfer_Agent.exe (installed with El website) is a wrapped version TransferAgent, TransferService and V300Driver with install choices embedded.
It only accepts a /Q switch for unattended install
TransferAgent.exe (also included on ISO) has TransferService and V300 Driver as pre-reqs, which limits our ability to control their behavior.
TransferAgent accepts the following parameters
/s which silently installs V300 driver and transfer service (only valid if upgrade or TransferService registry is pre-populated as below)
CL_HOST_SERVER=computer name (default ‘localhost’ if Host service detected) computer name where Host service is installed
CL_INSTALLDIR=directory (defaults to C:\Program Files (x86)\WatchGuard Video\) Installation directory
CL_OPERATIONS_DIRECTORY=directory (defaults to C:\WatchGuardVideo\)
CL_STS_SERVER=computer name (default ‘localhost’ if STS service detected) computer name where STS
/qb quiet basic interface (skipping user inputs with progress bar)
/qn quiet no interface
/l*v drive:\directory\file.log manually specify install log location defaults to
Examples:
Minimum silent install command line (only useful for upgrades or if registry pre-populated with answers) :
TransferAgent.exe /s /v/qn
All Parameters:
TransferAgent.exe /s /v/"qn CL_HOST_SERVER=localhost CL_STS_SERVER=localhost” /v”CL_INSTALLDIR=\”C:\Program Files\WGV\\”” /v”CL_OPERATIONS_DIRECTORY=\”C:\WGV\\””
Rev A 4RE/V300 Appendix A-Page 12 TransferService.exe (as a pre-req of TransferAgent) can only be configured at install through the use of 32-bit registry keys
[HKEY_LOCAL_MACHINE\SOFTWARE\WatchGuard Video\Transfer Service]
"STS_SERVER"="JSAVONAWIN7VM"
"HOST_SERVER"="JSAVONAWIN7VM"
"WEB_API_PORT"="9034"
"UI_URL"=https://jsavonawin7vm.watchguardvideo.local
Please note if you are directly entering into registry on 64-bit systems root key changes to
[HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\WatchGuard Video\Transfer Service]
Instructions for rebuilding Transfer_Agent.exe on webserver for changes to certificate either 1) or 2) below
1) Re-generate Transfer_Agent.exe package with updated certificate. a) Copy new certificate to C:\ProgramData\WatchGuard Video\EvidenceLibraryWeb.cer (on Web server) b) Run “C:\Program Files\WatchGuard Video\Evidence Library Web\WebRoot\Client\buildTA.cmd” 1 (from admin command prompt on Web server) c) For deployment run new Transfer_Agent.exe /Q
--OR--
2) Use TransferAgent.exe from ISO after pre-populating answers in registry. a) Create reg file with answers for Transfer Service. (or re-use existing C:\Program Files\WatchGuard Video\Evidence Library Web\WebRoot\Client\TransferAnswer.reg)
Windows Registry Editor Version 5.00
[HKEY_LOCAL_MACHINE\SOFTWARE\WatchGuard Video]
[-HKEY_LOCAL_MACHINE\SOFTWARE\WatchGuard Video\Transfer Agent]
[HKEY_LOCAL_MACHINE\SOFTWARE\WatchGuard Video\Transfer Service] "STS_SERVER"="JSAVONAWIN7VM" "HOST_SERVER"="JSAVONAWIN7VM"
Rev A 4RE/V300 Appendix A-Page 13 "WEB_API_PORT"="9034" "UI_URL"=https://jsavonawin7vm.watchguardvideo.local b) Deploy reg answer file to target machine (unneeded if upgrading a previous installation of EL4 Transfer Agent) reg.exe IMPORT TransferAnswer.reg /reg:32 c) Add cert to target machines (certutil -addstore "Root" EvidenceLibraryWeb.cer) or use group policy… d) Deploy TransferAgent.exe /S /V"/qn /l*v %TEMP%\WatchGuard_Video_Transfer_Agent.log"
EL-07-Minimum Client Workstation Hardware Requirements Verify the following minimum hardware requirements
● 1.7 gigahertz (GHz) Dual core comparable or faster processor ● 4 gigabyte (GB) or more of RAM ● 160 megabytes (MB) or more of available hard disk space ● DVD-RW optical drive (if exporting to a DVD disc) ● 1 available USB 2.0 port ● Super VGA video adapter capable of 1024 x 768 resolution or higher ● 100 Mbps Network Card or better
EL-08-Domain / Network Connectivity ● Agencies using a Domain Network o Log into the workstation using a domain user login and password ● Agencies using a NON-Domain Network o Log into the workstation with a valid user login and password ● Verify the Evidence Library server is visible to the workstation using the DNS name of the cloud server
Workstation OS & Browser Requirements
Verify one of the following operating systems is installed on the workstation(s)
● Windows 8.1 ● Windows 10
Verify one of the following browsers is installed on the workstation
Rev A 4RE/V300 Appendix A-Page 14 ● Google Chrome v45 or Higher ● Internet Explorer 11 ● Microsoft Edge
User Permissions
Ensure all Evidence Library users have rights to access the workstation and Evidence Library server
EL-09- Cloud Storage ● Motorola Solutions will provide cloud storage. The type of cloud storage used is an Azure Government Storage Account. This setup is done by Motorola Solutions. ● Migrate approximately 30TB of existing video to ELC.
4RE-01-Configuring 4RE DVR units Prior to first use, each 4RE DVR must be configured. This process involves adding each vehicle to Evidence Library, generating a configuration file and deploying this configuration to the DVR using a
Rev A 4RE/V300 Appendix A-Page 15 USB drive. This process is generally shared between the Evidence Library administrator or Fleet Manager Role and the vehicle installer. If On-site services are purchased the technician will assist in creating the Vehicles in Evidence Library from an agency provided list and create the USB Configuration drive for the installer.
4RE-02-Create a Configuration USB ● Adding Vehicle to Evidence library o Vehicles are added to Evidence Library by an administrator or user with the Device Management role. o Open Device Management and select Edit configuration o Click the All Vehicles Node and select New to add a new vehicle. o Enter in a “Vehicle ID” (unique name that easily identifies each vehicle) o Select the appropriate “Configuration” Group ● Generating a USB configuration drive o Open Device Management and select Deploy Configurations Manually o Select the Vehicles to be configured or use the Select All function o Click the Export Configuration button and select a USB drive
4RE-03-Configure 4RE DVR’s o Press and hold the STOP button for 3 seconds to safely eject the current USB drive. o Open the USB vault, remove the USB drive and place the USB Configuration drive in the unit o On the display select the correct Vehicle ID and press the LOAD button o Replace the original USB drive and close the vault o Power cycle (reboot) the DVR ● Test configuration o Confirm that the agency name appears in the bottom right corner of the display o Press Menu and select Officer and verify that an appropriate list of officers is displayed Configure the DVR’s as they are available.
4RE-04-Change IP Address on DVR (if applicable) In some instances the DVR IP address parameters may need to be changed from the default settings. When this is required a detailed list of assigned addresses will be created and provided to the Agency along with instructions on how to manually change these parameters.
The default IP address of the DVR is IP: 10.1.100.20 Mask: 255.0.0.0 GW: 10.1.0.1
Rev A 4RE/V300 Appendix A-Page 16 The secondary IP standard is:
10.1.100.20 255.255.255.0 10.1.100.1
V300-02-Configure V300 Cameras o Through the Evidence Library Administrator you will access V300 Management to complete the following steps. ▪ Set up V300 default officer preferences. ▪ Create initial default configuration(s). ▪ Assign enrollments (user groups) to each configuration(s). ▪ Set up system event tags if not already done. ▪ Set the recording properties for each configuration. ▪ Set the device properties for each configuration. ▪ Apply V300 with newest firmware (contact customer service for the latest version) ▪ Confirm the configuration settings, save each configuration then close V300 Management.
o Ensure the V300 cameras have the latest firmware version (contact Customer Service) o Connect the V300 USB base into the computer where your Evidence Library software is located or set up the V300 Transfer Station to connect to your Evidence Library software. o Dock V300 in the USB base or V300 Transfer Station connected to your Evidence Library software. o Using Evidence Library software, create and /or assign a configuration and an officer to the docked V300.
V300-03-Install Hardware at desired location ● Installation of V300 Transfer Station o Label Transfer Stations o Connect Ethernet cable o Connect power cable o Attach the Rack mount bracket (if applicable) o Rack mount the Upload Server (if applicable) o Rack mount the network switch and UPS (if applicable)
Rev A 4RE/V300 Appendix A-Page 17 o Turn on devices and ensure they power up and V300 is charging
V300-04- Provide Power and Network Connectivity ● Provide a network connection (Ethernet) to the upload server or directly to the transfer station for network connectivity. ● Each Transfer station uses approx 1.2 Amps per transfer station regardless of the number of cameras docked. ● Each transfer station will require Ethernet cables CAT6 or higher, as the Transfer Station utilizes a 10G network.
V300-05-Provide Network Configuration for Equipment ● V300 Transfer Stations are typically shipped pre-configured by the factory based on information provided by the agency. If not, see included instructions to configure each. ● It is recommended that the agency provide the desired network configuration so the equipment can be delivered configured, ready to deploy. ● Configure the transfer station (if applicable)
Rev A 4RE/V300 Appendix A-Page 18 TEST-01- Test Function of the video system Test functions of the V300 and Evidence Library system.
TEST-02-Checklist Test 4RE USB upload to server via Import Scanner on remote PC client
Test 4RE Wireless upload to server
Test Evidence Library Client Audio (Cabin microphone)
Test Evidence Library Client Audio (Wireless microphone)
Test wireless configuration changes
Create a “Test” Case in Case Management
Test Distributed Multi-Peer recording
Test V300 Wireless upload to server
Test V300 video upload to server via USB dock and/or V300 Transfer Station
Validate V300 has correct configuration applied
Test Evidence Library WEB Client Login
Test Evidence Library WEB Client Video playback
Test Evidence Library WEB Client Audio
Test Exporting Evidence Library video to USB
Test Exporting Evidence Library video to CD/DVD
Other Testing Requirements by Agency
Rev A 4RE/V300 Appendix A-Page 19 TRAIN-01-Training Motorola Solutions provides training on the Evidence Library and V300 cameras. Online Training is provided free as long as the customer is under warranty. Contact the Video Project Manager to set up online training for your agency.
TRAIN-02-4RE and V300 End User Training (Officers) WatchGuard Video will provide training (if needed) to parties who will be using the 4RE and V300 cameras. This will cover how to use the system on a daily basis and how to get through a shift using 4RE and V300. Online Training is also available.
This onsite training can be completed in the following scenarios:
● 4RE Basic 5 minutes ● 4RE Full 1 hour ● V300 Basic 5 minutes ● V300 Full 45 minutes ● 4RE/V300 Basic 7 minutes ● 4RE/V300 Full 1 hour and 30 minutes
TRAIN-03-Evidence Library User Training (Officers/Supervisors) WatchGuard Video will provide training (if needed) to parties who will be using the Evidence Library system on a computer. This will cover how to use the system on a daily basis, view video and make copies, make necessary changes in the system. This onsite training is typically 1 hour.
TRAIN-04- Evidence Library Administrative Training WatchGuard Video will provide Administrative training to parties who will be using the Evidence Library on a computer. This will cover how to use administrative functions: Setting up permissions, setting video retention policies, applying new configurations, and other management functions of Evidence Library. This onsite training is no longer than 3 hours, but typically can be completed in 1 hour.
CLOSE-01 All involved parties will sign off on the project completion with a conference call or in person meeting reviewing the SOW and/or appropriate checklist.
Rev A 4RE/V300 Appendix A-Page 20 Eden Prairie Police Dept.- MN
AXON SALES REPRESENTATIVE Robbie Taylor (480) 502-6274 [email protected]
ISSUED 3/1/2021
Q-289482-44257.727RT 1 Q-289482-44257.727RT Issued: 03/01/2021
Quote Expiration: 03/31/2021 Axon Enterprise, Inc. 17800 N 85th St. Account Number: 129989 Scottsdale, Arizona 85255 Payment Terms: Net 30 United States Delivery Method: Fedex - Ground Phone: (800) 978-2737
SALES REPRESENTATIVE Robbie Taylor SHIP TO BILL TO Phone: (480) 502-6274 Aditi Salunke Eden Prairie Police Dept.- MN Email: [email protected] Eden Prairie Police Dept.- MN 8080 MITCHELL ROAD Fax: 8080 MITCHELL ROAD Eden Prairie, MN 55344 PRIMARY CONTACT Eden Prairie, MN 55344 US Aditi Salunke US Phone: (952) 949-8520 Email: [email protected]
Year 1 Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Axon Plans & Packages 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 1,200 0.00 0.00 0.00 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 70 0.00 0.00 0.00 73840 EVIDENCE.COM BASIC ACCESS LICENSE 60 70 0.00 0.00 0.00 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 24 0.00 0.00 0.00 73746 PROFESSIONAL EVIDENCE.COM LICENSE 60 8 0.00 0.00 0.00 Hardware 73202 AXON BODY 3 - NA10 78 699.00 699.00 54,522.00 74210 AXON BODY 3 - 8 BAY DOCK 10 1,495.00 1,495.00 14,950.00 MAGNET MOUNT, FLEXIBLE, AXON 74020 78 0.00 0.00 0.00 RAPIDLOCK 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 78 0.00 0.00 0.00 TECH ASSURANCE PLAN BODY 3 CAMERA 87063 12 78 336.00 336.00 26,208.00 PAYMENT TECH ASSURANCE PLAN 8-BAY BODY 3 87062 12 10 354.00 354.00 3,540.00 DOCK PAYMENT Other NORTH AMER POWER CORD FOR AB3 8- 71019 10 0.00 0.00 0.00 BAY, AB2 1-BAY / 6-BAY DOCK
Q-289482-44257.727RT Protect Life. 2 Year 1 (Continued) Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Other (Continued) 10 GB EVIDENCE.COM A-LA-CART 73831 12 1,200 4.80 4.80 5,760.00 STORAGE PAYMENT 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 70 180.00 180.00 12,600.00 EVIDENCE.COM PROFESSIONAL LICENSE 73837 12 8 468.00 468.00 3,744.00 PAYMENT 73827 AB3 CAMERA TAP WARRANTY 60 78 0.00 0.00 0.00 73828 AB3 8 BAY DOCK TAP WARRANTY 60 10 0.00 0.00 0.00 Services 85144 AXON STARTER 1 2,750.00 2,750.00 2,750.00 Subtotal 124,074.00 Estimated 0.00 Shipping Estimated Tax 0.00 Total 124,074.00 Spares Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Hardware 73202 AXON BODY 3 - NA10 2 0.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 2 0.00 0.00 0.00 MAGNET MOUNT, FLEXIBLE, AXON 74020 2 0.00 0.00 0.00 RAPIDLOCK Other 73827 AB3 CAMERA TAP WARRANTY 60 2 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Hardware TECH ASSURANCE PLAN 8-BAY BODY 3 87062 12 10 354.00 354.00 3,540.00 DOCK PAYMENT TECH ASSURANCE PLAN BODY 3 CAMERA 87063 12 78 336.00 336.00 26,208.00 PAYMENT
Q-289482-44257.727RT Protect Life. 3 Year 2 (Continued) Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Other EVIDENCE.COM PROFESSIONAL LICENSE 73837 12 8 468.00 468.00 3,744.00 PAYMENT 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 70 180.00 180.00 12,600.00 10 GB EVIDENCE.COM A-LA-CART 73831 12 1,200 4.80 4.80 5,760.00 STORAGE PAYMENT Subtotal 51,852.00 Estimated Tax 0.00 Total 51,852.00 Year 3 Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Hardware TECH ASSURANCE PLAN 8-BAY BODY 3 87062 12 10 354.00 354.00 3,540.00 DOCK PAYMENT TECH ASSURANCE PLAN BODY 3 CAMERA 87063 12 78 336.00 336.00 26,208.00 PAYMENT Other 73689 MULTI-BAY BWC DOCK 1ST REFRESH 10 0.00 0.00 0.00 73309 AXON CAMERA REFRESH ONE 78 0.00 0.00 0.00 EVIDENCE.COM PROFESSIONAL LICENSE 73837 12 8 468.00 468.00 3,744.00 PAYMENT 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 70 180.00 180.00 12,600.00 10 GB EVIDENCE.COM A-LA-CART 73831 12 1,200 4.80 4.80 5,760.00 STORAGE PAYMENT 73309 AXON CAMERA REFRESH ONE 2 0.00 0.00 0.00 Subtotal 51,852.00 Estimated Tax 0.00 Total 51,852.00 Year 4 Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Hardware TECH ASSURANCE PLAN 8-BAY BODY 3 87062 12 10 354.00 354.00 3,540.00 DOCK PAYMENT TECH ASSURANCE PLAN BODY 3 CAMERA 87063 12 78 336.00 336.00 26,208.00 PAYMENT
Q-289482-44257.727RT Protect Life. 4 Year 4 (Continued) Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Other EVIDENCE.COM PROFESSIONAL LICENSE 73837 12 8 468.00 468.00 3,744.00 PAYMENT 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 70 180.00 180.00 12,600.00 10 GB EVIDENCE.COM A-LA-CART 73831 12 1,200 4.80 4.80 5,760.00 STORAGE PAYMENT Subtotal 51,852.00 Estimated Tax 0.00 Total 51,852.00 Year 5 Term List Unit Item Description Quantity Net Unit Price Total (USD) (Months) Price Hardware TECH ASSURANCE PLAN 8-BAY BODY 3 87062 12 10 354.00 354.00 3,540.00 DOCK PAYMENT TECH ASSURANCE PLAN BODY 3 CAMERA 87063 12 78 336.00 336.00 26,208.00 PAYMENT Other 73688 MULTI-BAY BWC DOCK 2ND REFRESH 10 0.00 0.00 0.00 73310 AXON CAMERA REFRESH TWO 78 0.00 0.00 0.00 EVIDENCE.COM PROFESSIONAL LICENSE 73837 12 8 468.00 468.00 3,744.00 PAYMENT 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 70 180.00 180.00 12,600.00 10 GB EVIDENCE.COM A-LA-CART 73831 12 1,200 4.80 4.80 5,760.00 STORAGE PAYMENT 73310 AXON CAMERA REFRESH TWO 2 0.00 0.00 0.00 Subtotal 51,852.00 Estimated Tax 0.00 Total 51,852.00
Grand Total 331,482.00
Q-289482-44257.727RT Protect Life. 5 Summary of Payments Payment Amount (USD) Year 1 124,074.00 Spares 0.00 Year 2 51,852.00 Year 3 51,852.00 Year 4 51,852.00 Year 5 51,852.00 Grand Total 331,482.00
Q-289482-44257.727RT Protect Life. 6 Tax is subject to change at order processing with valid exemption. Axon’s Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
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Please sign and email to Robbie Taylor at [email protected] or fax to
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Q-289482-44257.727RT Protect Life. 7 CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT / DIVISION: ITEM DESCRIPTION: ITEM NO.: Police Department Purchase of Unmanned Aerial System / Vehicle VIII.G. Chief Greg Weber
Requested Action
Move to: Approve contract with Vertex Unmanned Solutions, LLC for the purchase of an unmanned aerial system (drone) and associated equipment in the amount of $34,425.00.
Synopsis
In July of 2020, the Police Department implemented a program for the use of unmanned aerial systems (UAS), also known as unmanned aerial vehicles or drones.
This action would approve the purchase of a large drone and associated equipment. This equipment would be used by the EPPD Unmanned Aerial Systems (UAS) Team to assist in locating missing and endangered people, finding fleeing suspects and supporting tactical and investigative functions. This large UAS will also be available to assist with other lifesaving or city department needs.
Staff obtained two quotes for the purchase from the following vendors:
Vertex Unmanned Solutions, LLC $34,425.00 Maverick Drone Systems $35,914.00
This purchase was budgeted for in the current Capital Improvement Plan. Staff recommends accepting the lower quote from Vertex Unmanned Solutions. The attached Contract for Goods and Services has been prepared for Council approval.
Attachment
Contract for Goods and Services
Quote #D493 Nov 30, 2020
SHIPPING ADDRESS CUSTOMER SHIPPING METHOD
Tom Lowery Tom Lowery Free shipping Eden Prairie Police Department Eden Prairie Police Department 8080 Mitchell Rd 8080 Mitchell Rd Eden Praire MN 55344 Eden Praire MN 55344 United States United States Tel. 952-999-1601
ITEMS PRICE QTY ITEM TOTAL
DJI MATRICE 300 RTK (SP) $10,599.00 1 $10,599.00
DJI MATRICE 300 SERIES - BS60 Intelligent $1,200.00 2 $2,400.00 Battery Station (PART05)
DJI MATRICE 300 SERIES - DJI Smart Controller $1,250.00 1 $1,250.00 Enterprise (PART02)
DJI MATRICE 300 SERIES-PART08-TB60 $700.00 8 $5,600.00 Intelligent Flight Battery
WB 37 Battery $59.00 2 $118.00
DJI Wingsland Z15 Spotlight Gimbal $2,500.00 1 $2,500.00
1/2 Zenmuse H20T SP Combo $11,209.00 1 $11,209.00 SKU: CP.ZM00000121.SP
$99.00 Landing Pad (5ft) 1 $0.00 $0.00
$799.00 Matrice 300 GPC Travel Case 1 $0.00 $0.00
$25.00 SD Card Holder 1 $0.00 $0.00
Cytop MP130 UAV Digital Voice Broadcasting $1,499.00 1 $499.00 System $499.00
DJI M300 Dual Mount $250.00 1 $250.00
Vertex Unmanned Solutions Customer Support Program (Includes aircraft on boarding, half day $0.00 1 $0.00 of ight training, and customer support)
NOTES Payment Terms: Net 30 Subtotal $34,425.00
Shipping $0.00
TOTAL (USD) $34,425.00
*This quote is con dential and is not to be shared or discussed with outside parties.
Vertex Unmanned Solutions, LLC 14212 23rd Ave N, Plymouth, MN, 55447, United States [email protected] vertexunmanned.com
2/2
CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO. : Human Resources Direct Staff to not Waive the Monetary Limits on Alecia Rose, Administrative Tort Liability Established by Minnesota Statute VIII.H. Services/HR Director 466.04
Requested Action
Move to: Direct staff to not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04.
Synopsis
The City of Eden Prairie obtains liability coverage from the League of Minnesota Cities Insurance Trust. Each City Council must formally decide whether to waive or not to waive the statutory tort liability limits to the extent of the coverage purchased. Staff recommends that the City choose not to waive.
Attachment
Waiver Form
LEAGUEMINNESOTA LflC CITIES
LIABILITYCOVERAGE - WAIVER FORM
Member• who obtainliab ility coverage throughthe League of MlnneaotaCities Insurance Trust (LMCIT)muat complete and returnthi1 form to LMCITbefore the member's effectivedate of coverage. Return completed form to )',our underwriteror emailto nstech@ lmc.org.
The decision to waive or not waive the statutorytort limits must be made annuallyby the member's governingbody, in consultationwith its attorneyif necessary. Memberswho obtain liability coverage from LMCIT must decidewhether to waive thestatutory tort liabilitylimits tothe extent of thecoverage purchased. The decision has thefollowing effects:
• Ifthe member doesnot waive the statutorytort limits, an individualclajmant could recoverno more than$500,000 on anyclaim to which the statutorytort limits apply. Thetotal all claimants could recoverfor a single occurrence to which the statutorytort limits apply would be limitedto $1,500,000. These statutorytort limits would apply regardless of whetherthe memberpurchases the optional LMCITexcess liabilitycoverag e.
• Ifthe member waives thestatutory tort limitsand does not purchase excessliability coverage, a single claimantcould recoverup to $2,000,000 fora singleoccurrence (under the waive option,the tort cap liability limitsare only waivedto the extent of themember's liabilitycoverage limits, and theLMCIT peroccurrence limit is $2,000,000). The totalall claimantscould recoverfor a single occurrenceto which thestatutory tort limits applywould also be limited to$2,000,000, regardless of thenumber of claimants.
• Ifthe member waives the statutorytort limits and purchasesexcess liability coverage, a single claimant could potentiallyrecover an amountup tothe limit of thecoverage purchased. The total all claimants could recoverfor a single occurrenceto which thestatutory tort limitsapply would also be limited to theamount of coveragepurchased, regardless of thenumber of claimants.
Claims towhich thestatutory municipal tort limits do not apply are not affectedby this decision.
L.EAGUE OF MINNESOTA CITIES 145 University Avenue West PH: (651) 281-1200 FX: (651) 281-1298 INSURANCE TRUST St. Paul, Minnesota 55103 TF: (800) 925-1122 www.lmc.org LMCITMember Name: City of Eden Prairie
Check one: □X Themember DOES NOT WAIVE the monetarylimits on municipal tort liability establishedby Minn. Stat. § 466.04.
One member WAIVESthe monetary limits on municipal tortliability established by Minn. St.at. § 466.04, to the extentof thelimits of the liability coverageobtained from LMCIT.
Date of member'sg overning body meeting: ______gna Si ture:.______Position: ------
2 CITY COUNCIL AGENDA DATE:
April 6, 2021 SECTION: Consent Calendar
DEPARTMENT: ITEM DESCRIPTION: ITEM NO.:
Aditi Salunke, IT Manager Network Upgrades – Council Chamber Core VIII.I. Replacement
Requested Action
Move to approve quote and authorize LOGIS to replace Council Chambers Core at City Hall for a total cost of $48,511.28.
Synopsis
In order to keep our infrastructure current, the networking equipment in Council Chambers at City Hall needs to be upgraded. We have received quotes from LOGIS for this upgrade (CDW quote under MN state contract 147097 is attached).
Background
Our current equipment (Catalyst 4506) was installed in 2013 and was budgeted to be replaced in 2019. This upgrade had to be pushed out on account of other priorities. The current Core will be replaced with 6 CAT 9300 48 ports Cisco switches and 10 Gig single-optic mode ($43,951.22) offering better availability and scalability. Labor cost for this project is approximately $2,250. Additionally, a 5% contingency ($2,310.06) is applied.
Attachments
Spreadsheet showing approximate overall cost equipment, labor and contingency CDW quote for equipment cost (see tab CDW quote)
Totals Extended Qty. Part # Description List Price Extended List Price Discount Customer Price Price 46,201.22
Equipment 43,951.22 ------1 CDWG Quote 514616 Six switches for Council Chamber - detail in PDF on Sheet 2 43,159.22 43,159.22 43,159.22 43,159.22
Optics (Vendor Approved Networks)
8 SFP-10G-LX-A 10 Gig Single-Mode Optic 99.00 792.00 99.00 792.00 - - - - Network Services labor estimate 2,250.00 18 Network Services Network Services Labor for configuration. Installation, and testing $125.00 2,250.00 0.00% 125.00 2,250.00
Total cost per detail 46,201.22
Contingency 5% 2,310.06 Grand Total 48,511.28
Page 1 of 1
CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: #19831 ITEM NO.: Carter Schulze Approve Contract for Goods and VIII.J. Services with Eull’s Manufacturing to Public Works / Engineering Purchase Wall Materials for the Franlo Retaining Wall Reconstruction
Requested Action
Move to: Approve Contract for Goods and Services with Eull’s Manufacturing to Purchase Wall Materials for the Franlo Retaining Wall Reconstruction.
Synopsis
The wooden retaining wall on Franlo Road south of the Prairie Center Drive is in need of replacement. This project will replace the wooden walls with a new concrete large block retaining wall in its place.
Background Information
The existing wooden retaining wall was installed in approximately 1988. The wall has since deteriorated and began to bulge out towards the adjacent sidewalk and roadway. The proposed large block gravity retaining wall will replace the wooden wall in the same location. As a separate part of the overall project, the concrete block face will be stained and a new fence installed on top.
Financial Implications
The contract to purchase the wall materials, has a cost of $30,721.00. The funding for the wall is the Capital Maintenance and Reinvestment Fund and this project falls under the Public Works R/W Maintenance and Repairs CIP item. It is anticipated that City crews will provide the labor and equipment to install the walls in 2021.
Attachment
Contract for Goods and Services Eull’s 2017 06 10
Contract for Goods and Services
This Contract (“Contract”) is made on the 6th day of April, 2021, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Eull’s Manufacturing Co, Inc., a Minnesota Corporation(hereinafter "Vendor") whose business address is 3187 LaBeauax Ave NE St. Michael, MN 55376. . Preliminary Statement
The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations providing such goods and/or services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of goods and/or services by Vendor for the Franlo Road Retaining Wall Reconstruction hereinafter referred to as the "Work".
The City and Vendor agree as follows:
1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A (Eull’s Quote Dated 3/10/2021). Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner.
2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by August 6, 2021.
3. Compensation for Services. City agrees to pay the Vendor a fixed sum of $30,721.00 as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract and as described in Exhibit A.
a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization.
b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay.
4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City.
5. Staffing. The Vendor has designated Kevin Eull to perform the Work. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Vendor may not remove or replace the designated staff without the approval of the City.
6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota.
7. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,000,000.00 for each person, and each occurrence, for both personal injury and property damage. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor’s services under this Contract. c. Comprehensive Automobile Liability. Vendor shall maintain comprehensive automobile liability insurance with a $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.)
8. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees.
9. Warranty. The Vendor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity.
10. Termination. This Contract may be terminated by either party by seven (7) days' written notice delivered to the other party at the addresses written above. Upon termination under
Standard Purchasing Contract 2017 06 01 Franlo Road Retaining Wall Reconstruction Page 2 of 5 this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination.
11. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City.
12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City.
13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City.
GENERAL TERMS AND CONDITIONS
14. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party.
15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract.
16. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void.
17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original.
18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business.
19. Employees. Vendor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Vendor prior to termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case.
20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract.
Standard Purchasing Contract 2017 06 01 Franlo Road Retaining Wall Reconstruction Page 3 of 5 21. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein.
22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
23. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
24. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change.
25. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.
26. Services Not Provided For. No claim for services furnished by the Vendor not specifically provided for herein shall be honored by the City.
Standard Purchasing Contract 2017 06 01 Franlo Road Retaining Wall Reconstruction Page 4 of 5 27. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract.
28. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Vendor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Vendor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance language.
29. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of this Contract.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
______Mayor
______City Manager
VENDOR
By: ______
Its: ______
Standard Purchasing Contract 2017 06 01 Franlo Road Retaining Wall Reconstruction Page 5 of 5 3187 LaBeauax Ave NE St. Michael, MN 55376 P: 763-497-2742 www.eullsmfg.com
Date 3/10/2021 Project Eden Prairie, MN - Franlo Retaining Wall Face Style Redi Rock Ledgestone Approx Project Size 1424.00
Number of Units Description Price Per Unit Total Unit Cost 43 41" Bottom $119.00 $5,117.00 5 28" Bottom $110.00 $550.00 3 41" Middles $119.00 $357.00 136 28" Middles $110.00 $14,960.00 45 Top Block $110.00 $4,950.00 2 28" Half Block $59.00 $118.00 2 90 Top $110.00 $220.00 10 90 Half Top $59.00 $590.00 1 F/S Half Flat Top $59.00 $59.00 10 Freight $280.00 $2,800.00 1424.00 Engineering Minimum Design Fee $1,000.00
Subtotal $30,721.00
Sales Tax $0.00 Total Job Cost $30,721.00
Price Per Square Foot Including: Block, Freight Taxes and Engineering $21.57
1.) This quote does not include staining or sealing. 2.) The above quantities are not guaranteed to be correct. Eull's Manufacturing reserves the right to adjust pricing if quantities on final plans vary from the prelim quantities.
Thank you for the opportunity to quote this project CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. #21803 ITEM NO. Mary Krause Award Contract for 2021 Street Striping to AAA VIII.K. Public Works/Engineering Striping Service Company
Requested Action
Move to: Award contract for 2021 Striping to AAA Striping Service Company in the amount of $111,587.00.
Synopsis
Quotes were received Friday, March 26, 2021, for the 2021 Striping project. Three quotes were received and are tabulated as follows:
AAA Striping Service Company $111,587.00 Sir Lines-A-Lot LLC $114,375.00 Warning Lites $146,893.50
Background Information
Street striping is an annual street maintenance project. The budget for 2021 is $100,000 under budget #1714-6337. The difference between the budgeted amount for striping and the actual quoted cost will be paid for through Pavement Management Funds. Staff recommends award to AAA Striping Service Company.
Attachment
Contract
CONSTRUCTION SHORT FORM CONTRACT
THIS AGREEMENT, made and executed this _____ day of ______2021, by and between City of Eden Prairie hereinafter referred to as the "CITY", and AAA Striping Service Company, hereinafter referred to as the "CONTRACTOR",
WITNESSETH:
CITY AND CONTRACTOR, for the consideration hereinafter stated, agrees as follows:
I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Plans and Specifications prepared by the Public Works Department referred to in Paragraph IV, as provided by the CITY for:
I.C. 21802- 2021 Street Striping Project
CONTRACTOR further agrees to do everything required by this Agreement and the Contract Document.
II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTOR'S proposal on file in the office of the City Engineer. The aggregate sum of such prices, based on estimated required quantities is estimated to be $111,587.00.
III. Payments to CONTRACTOR by City shall be made as provided in the Contract Documents.
IV. The Contract Documents consist of the following component parts:
(1) Legal and Procedural Documents
a. Proposal Form b. Construction Short Form Contract c. Specifications and Special Conditions
The Contract Documents are hereby incorporated with this Agreement and are as much a part of this Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract.
V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this Agreement in accordance with the Contract Documents.
VI. This Agreement shall be executed in two (2) copies.
IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as of the date first above written.
In Presence Of: CITY OF EDEN PRAIRIE
______By ______Its City Mayor
______By______Its City Manager
CONTRACTOR
In Presence Of: ______
______By ______Its ______
______Its ______
CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 19810 ITEM NO.: Approve Layout and Adopt Resolution Approving Carter Schulze VIII.L. Appraisal Values And Property Acquisition – Public Works / Engineering West 70th Street Improvement Project
Requested Action
Move to: Approve Layout dated March 19, 2021 and adopt a resolution approving the appraisal values for the property acquisitions for the West 70th Street improvement project, City Project Number I.C. 19810 (the “Project) and authorizing the City Attorney and City Engineer to acquire the properties for the Project by direct negotiation or condemnation.
Synopsis
The West 70th Street improvements are included in the City’s Capital Improvement Plan and the City Council previously authorized a final design contract for the project. This action approves the design layout for the Project and adopts a resolution approving the appraisal values for the properties to be acquired and authorizes the City Attorney and City Engineer to acquire the properties needed for the Project.
Background Information
This West 70th Street Improvement project is the second of two segments between Flying Cloud Drive and Shady Oak Road. The west segment was completed previously and this easterly segment is an upgrade and reconstruction of an existing roadway to match the design of the west segment. The two segments of West 70th Street are divided by the Southwest LRT alignment and the Golden Triangle Station. Preliminary design of the entire length of West 70th Street was coordinated with the Southwest LRT design. The construction of the east segment is scheduled to coincide or immediately follow the Southwest LRT construction, which is expected to be complete at the end of 2021.
The West 70th Street design includes the following primary elements: • 2-lane roadway with turn lanes at its intersection with Shady Oak Road • A Median islands at the eastern end of the roadway and at the LRT crossing • Wide sidewalk / trail facilities along both sides of the roadway • Bike lane accommodations along the roadway • High-Tech / Modern Streetscaping character that incudes street lighting, light columns, boulevard trees, planted medians, seating areas, and enhanced corner treatments
The City of Eden Prairie is authorized to acquire real property which is needed for public use or purposes. Minnesota State Statutes Chapter 117 requires an approved appraisal of value to be presented to property owners prior to acquisition of property by a governmental entity. The City Council previously authorized the City Engineer to proceed with the Project. The Project includes the acquisition of drainage and utility easements, permanent easements, and temporary construction easements, and other rights and interest by the City from various property owners. The City Attorney obtained market value appraisals for parcels. The proposed acquisition values are provided to the City Council separately as confidential or protected nonpublic data pursuant to Minn. Stat. § 13.44, subdv. 3(a).
Upon approval of the Resolution the City Attorney and City Engineer will present the market value appraisals to the property owners for the purposes of acquisition of drainage and utility easements, permanent easements and temporary construction easements, and other rights and interest by the City by either direct negotiation or condemnation.
Attachments
• West 70th Street Layout • Parcel Maps • Resolution
PID: 0111622430013 10300 WEST 70TH ST ALTON LI LLC
TAGS GYMNASTICS PID: 0111622440013 ANTECH DIAGNOSTICS 9995 W 69TH ST HIGHER POWER TRAINING PICCADILLY VALET LINN STAR TRANSFER
PID: 0111622430004 07
PID: 0111622430014 6968 SHADY OAK RD 8 1 10230 WEST 70TH ST JAG GROUP LLC ONENECK DATA CTR HOLDING LLC
QUANTUM GRAPHICS
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NO A P { WEST 70TH STREET 15'R TE EX D&U 15'R TE 35'R PE 15'R 15'R 20'R 15'R 15'R 15'R 1 15'R :7.5
8' WALK 6' BIKE 8' 8' WALK
5
0 8 305 12' THRU 310 1:30 413 13.5' THRU 415 12' THRU 313 10' MEDIAN 315 1:30 12.5' X 250' LTL 1 :7.5 6' BIKE 12.5' X 250' RTL 1:10 8' WALK
FLAG T 20'R EX R/W 15'R EX D&U R
15'R 4
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20'R 0
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412 T PID: 1211622110012
GN F 7071 SHADY OAK RD
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3 0 PID: 1211622120010 PID: 1211622120010 PID: 1211622120007 { SHADY OAK RD 8 10301 WEST 70TH ST 10301 WEST 70TH ST ADDRESS UNASSIGNED
LIBERTY PROPERTY LP LIBERTY PROPERTY LP CITY OF EDEN PRAIRIE
BEST BUY PHOTO STUDIOS
2 0
6 5 4 8
7073 SHADY OAK RD SAVILLEX CORPORATION PID: 1211622120003 7076 SHADY OAK RD APPLIANCE OUTLET CENTER LIBERTY PROPERTY LTD PTNRSHP
LEGEND 801
NIDEC CONTROL TECHNOLOGIES PAVED ROADWAY CONSTRUCTION LIMITS (TOE OF SLOPE)
PAVED ENTRANCE PID: 1211622210011 WETLANDS 7075 FLYING CLOUD DRIVE LANDSCAPED MEDIAN
EXISTING RIGHT OF WAY 800 RAISED MEDIANS & CURBS PERMANENET EASEMENT
BITUMINOUS WALKS TEMPORARY EASEMENT
CONCRETE WALKS
0 50 100 CONSTRUCTION "BY OTHERS" SCALE IN FEET
WEST 70TH STREET
PID ADDRESS PARCEL LINE 0111622430013 10300 WEST 70TH ST EXISTING RIGHT OF WAY EXISTING DRAINAGE & UTILITY EXISTING D&U TE PE PROPOSED PERMANENT EASEMENT
0 25 50 PARCEL TEMPORARY EASEMENT AREA PROPOSED DRAINAGE & UTILITY SCALE IN FEET CONSTRUCTION LIMITS 318,183 SF 1,125 SF
WEST 70TH STREET DATE PARCEL
CITY OF EDEN PRAIRIE 19810 2/17/2021 1 H:\Projects\8622.01\Design\Graphics\8622-01_parcel-b01.dgn 2/17/2021 9:16:27 AM WEST 70TH STREET
PID ADDRESS PARCEL LINE 0111622430014 10230 WEST 70TH ST EXISTING RIGHT OF WAY EXISTING DRAINAGE & UTILITY EXISTING D&U TE PE PROPOSED PERMANENT EASEMENT
0 25 50 PARCEL TEMPORARY EASEMENT AREA PROPOSED DRAINAGE & UTILITY SCALE IN FEET CONSTRUCTION LIMITS 137,002 SF 7,494 SF
WEST 70TH STREET DATE PARCEL
CITY OF EDEN PRAIRIE 19810 2/17/2021 2 H:\Projects\8622.01\Design\Graphics\8622-01_parcel-b02.dgn 2/17/2021 9:16:37 AM D R
OAK
HADY S
WEST 70TH STREET
PID ADDRESS PARCEL LINE 0111622430004 6968 SHADY OAK RD EXISTING RIGHT OF WAY EXISTING DRAINAGE & UTILITY EXISTING D&U TE PE PROPOSED PERMANENT EASEMENT
0 25 50 PARCEL TEMPORARY EASEMENT AREA PROPOSED DRAINAGE & UTILITY SCALE IN FEET CONSTRUCTION LIMITS 168,445 SF 2,401 SF 5,843 SF 2,478 SF
WEST 70TH STREET DATE PARCEL
CITY OF EDEN PRAIRIE 19810 2/17/2021 3 H:\Projects\8622.01\Design\Graphics\8622-01_parcel-b03.dgn 2/17/2021 9:16:54 AM WEST 70TH STREET D R
OAK
HADY S
PID ADDRESS PARCEL LINE 1211622120003 7076 SHADY OAK RD EXISTING RIGHT OF WAY EXISTING DRAINAGE & UTILITY EXISTING D&U TE PE PROPOSED PERMANENT EASEMENT
0 25 50 PARCEL TEMPORARY EASEMENT AREA PROPOSED DRAINAGE & UTILITY SCALE IN FEET CONSTRUCTION LIMITS 274,616 SF 1,413 SF 5,965 SF 5,254 SF
WEST 70TH STREET DATE PARCEL
CITY OF EDEN PRAIRIE 19810 2/17/2021 4 H:\Projects\8622.01\Design\Graphics\8622-01_parcel-b04.dgn 2/17/2021 9:17:06 AM WEST 70TH STREET
PID ADDRESS PARCEL LINE 1211622120010 10301 WEST 70TH ST EXISTING RIGHT OF WAY EXISTING DRAINAGE & UTILITY EXISTING D&U TE PE PROPOSED PERMANENT EASEMENT
0 25 50 PARCEL TEMPORARY EASEMENT AREA PROPOSED DRAINAGE & UTILITY SCALE IN FEET CONSTRUCTION LIMITS 869,495 SF 5,957 SF 658 SF
WEST 70TH STREET DATE PARCEL
CITY OF EDEN PRAIRIE 19810 2/17/2021 6 H:\Projects\8622.01\Design\Graphics\8622-01_parcel-b06.dgn 2/17/2021 9:17:26 AM
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2021-__
RESOLUTION APPROVING LAYOUT, APPRAISAL VALUES AND ACQUISITION OF PROPERTY RELATED TO WEST 70TH STREET IMPROVEMENTS I.C. 19810
WHEREAS, the City of Eden Prairie (the “City”), is authorized to acquire real property which is needed for public use or purposes; and
WHEREAS, the City intends to construct improvements at West 70th Street, City Project No.: I.C. 19810 (the “Project”); and
WHEREAS, the construction of the Project will require the acquisition of drainage and utility easements, permanent easements, temporary construction easements, and other rights and interest by the City; and
WHEREAS, the City Attorney retained an independent appraiser who provided appraisals stating the fair market value of the properties proposed to be acquired; and
WHEREAS, the Project construction schedule contemplates that work will begin in the late summer of 2021; and
WHEREAS, it is necessary that the City have title and possession to the necessary property for the Project before construction contracts may be let.
NOW, THEREFORE, BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL:
1. The recitals set forth above are incorporated herein.
2. The City Attorney and City Engineer are authorized to make offers to acquire interests in real property for the Project for the appraised values.
3. The City Attorney and City Engineer are authorized and directed to take all steps necessary to acquire the properties for the Project by direct negotiation or condemnation and the use of the quick take procedure authorized under Minnesota Statutes Section 117.042.
ADOPTED by the Eden Prairie City Council on April 6, 2021.
______Ronald Case, Mayor
ATTEST: SEAL
______Kathleen Porta, City Clerk
VIICITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: Resolution ITEM NO.: Approving Appraisal Values and Property Mary Krause VIII.M. Acquisition – Duck Lake Road Improvement Public Works / Engineering Project
Requested Action
Move to: Adopt a resolution approving the appraisal value for the property acquisition for the Duck Lake Road improvement project, City Project Number I.C. 17-5983 (the “Project) and authorizing the City Attorney and City Engineer to acquire the property interest for the Project by direct negotiation or condemnation.
Synopsis
The City Council previously authorized the City Engineer to proceed with the Project. This property acquisition is related to the addition of the bridge to the Project, other properties associated with the Project were previously acquired. This action adopts a resolution approving the appraisal value for the property interest to be acquired and authorizes the City Attorney and City Engineer to acquire the property interest needed for the Project.
Background Information
The City of Eden Prairie is authorized to acquire real property which is needed for public use or purposes. Minnesota State Statutes Chapter 117 requires an approved appraisal of value to be presented to property owners prior to acquisition of property by a governmental entity. The City Council previously authorized the City Engineer to proceed with the Project. The Project includes the acquisition of a permanent easement and a temporary construction easement. The City Attorney obtained market value appraisals for parcel. The proposed acquisition value is provided to the City Council separately as confidential or protected nonpublic data pursuant to Minn. Stat. § 13.44, subdv. 3(a).
Upon approval of the Resolution the City Attorney and City Engineer will present the market value appraisal to the property owner for the purposes of acquisition of a permanent easement and temporary construction easement by the City by either direct negotiation or condemnation.
Attachments
Parcel Map Resolution 5 PADONS 10 DRIVE
10 NW COR. OF LOT 15, BLOCK 1, ROGERS HOMESTEAD
5 5
18.70
(PROP. TEMP. EASE.) TEMP. (PROP.
POINT OF BEGINNING OF LINE OF BEGINNING OF POINT DUCK LAKE ROAD LAKE DUCK
DRAINAGE & UTILITY EASEMENT PER PLAT OF ROGERS HOMESTEAD
10 S 03°05'24" E 106.67 E 03°05'24" S
R S 00°15'06" E 136.54 E 00°15'06" S
DRAINAGE EASEMENT PER
PLAT OF ROGERS WEST LINE OF LOT 15, BLOCK 1, BLOCK 15, LOT OF LINE WEST ROGERS HOMESTEAD ROGERS HOMESTEAD & CITY OF EDEN PRAIRIE 5 0 40 CONSERVATION/SCENIC EASEMENT PER DOC. NO. T2706407 SCALE IN FEET 90°
PROPOSED PERPETUAL ROADWAY EASEMENT (505 SQ. FT.) 10 52.61 E 07°42'12" S PROPOSED TEMPORARY CONSTRUCTION S 02°49'21" E EASEMENT (396 SQ. FT.) 13.36
S'LY LINE OF LOT 15 SURVEYOR'S CERTIFICATION (APPROX. EDGE OF I hereby certify that this survey, plan, or report was prepared WATER) by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota.
DUCK LAKE ______2/9/2021 Eric R. Wilfahrt Date License Number 46166 ©Bolton & Menk, Inc. 2021, All Rights Reserved EASEMENT EXHIBIT LOT 15, BLOCK 1 17179 PADONS DRIVE, EDEN PRAIRIE, MN 55346 ROGERS HOMESTEAD HENNEPIN COUNTY, MN 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 FOR: CITY OF EDEN PRAIRIE R (952) 890-0509 FILE NO. 5263 S5-T116-R22-34 H:\EDPR\T16113925\CAD\C3D\113925_V_EASE_N3_Ploof.dwg2/9/2021 6:32 PM JOB NUMBER: T16.113925 FIELD BOOK: DRAWN BY: ERW H:\EDPR\T16113925\CAD\C3D\SDB113925G_2018 SHEET 2 OF 2 SHEETS CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2021-__
RESOLUTION APPROVING THE APPRAISAL VALUES AND ACQUISITION OF PROPERTY RELATED TO THE DUCK LAKE ROAD IMPROVMENTS I.C. 17-5983
WHEREAS, the City of Eden Prairie (the “City”), is authorized to acquire real property which is needed for public use or purposes; and
WHEREAS, the City intends to construct improvements at Duck Lake Road, City Project No.: I.C. 17-5983 (the “Project”); and
WHEREAS, the construction of the Project will require the acquisition of a permanent easement and temporary construction easement; and
WHEREAS, the City Attorney retained an independent appraiser who provided an appraisal stating the fair market value of the property interests proposed to be acquired; and
WHEREAS, the Project construction schedule contemplates that work will begin in the late summer of 2021; and
WHEREAS, it is necessary that the City have title and possession to the necessary property interest for the Project before construction begins at the impacted parcel.
NOW, THEREFORE, BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL:
1. The recitals set forth above are incorporated herein.
2. The City Attorney and City Engineer are authorized to make an offer to acquire the interests in real property for the Project for the appraised value.
3. The City Attorney and City Engineer are authorized and directed to take all steps necessary to acquire the property interests for the Project by direct negotiation or condemnation and the use of the quick take procedure authorized under Minnesota Statutes Section 117.042.
ADOPTED by the Eden Prairie City Council on April 6, 2021.
______Ronald Case, Mayor
ATTEST: SEAL
______Kathleen Porta, City Clerk CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. #12-5815 ITEM NO.: Leslie Stovring Approve Agreement with Waterfront VIII.N. Water Resources / Engineering Restoration to conduct Watercraft Inspections
Requested Action Move to: Approve Agreement with Waterfront Restoration to conduct watercraft inspections for 2021 and 2022 at three lakes within the City at a cost of $106,661
Synopsis Riley-Purgatory-Bluff Creek Watershed District (RPBCWD) has requested that the City of Eden Prairie continue managing the aquatic invasive species inspection program for local watercraft accesses. To aid in this effort, the District has stated they will share in covering program costs with $32,000 per year. Two companies were contacted to provide estimates to conduct inspections at lakes within the District. The costs above the watershed district cost-share will be paid from the Stormwater Utility.
Background Information On March 14, 2012, RPBCWD sent a letter acknowledging the City’s efforts in establishing an aquatic invasive species (AIS) program. The Board of Managers stated that they felt that the best approach at this time would be to assist the cities in providing an inspection program for public boat accesses. It was assumed that inspections would be targeted at lakes recognized as having regional significance, such as Riley Lake. However, the grant was not intended to limit inspections to these lakes but could be allocated to other lakes with public access. As such, Mitchell and Red Rock Lakes are included in the program although at reduced hours. It is their hope that implementation of the inspection program will help educate the public about invasive species while slowing or preventing the spread of invasive species such as zebra mussels. Funds allocated by RPBCWD are currently set at $32,000 per year.
In addition, Hennepin County has allocated a portable, solar-powered CD3 cleaning station for the Mitchell Lake boat landing at no cost to the city. This will aid in educating the boating public about aquatic invasive species.
Two quotes were received for AIS Inspection Services between May and October for a maximum of 2,360 hours per season. This number of hours was used to determine the proposed cost. 1. WaterGuards - $115,640 (hourly rate of $24.00 per hour in 2021 and $25 per hour in 2022) 2. Waterfront Restoration - $106,661 with an hourly rate of $22.55 for both 2021 and 2022
The City will also use a seasonal employee to help manage the inspection program and provide coverage as needed. Expenses above the grant will be paid out of the stormwater utility.
Attachments Agreement 2017 06 01
Agreement for Professional Services
This Agreement (“Agreement”) is made on the ______26th day of______,March 20__21, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and ______Waterfront Restoration (“Consultant”), a Minnesota corporation (hereinafter "Consultant") whose business address is ______P.O. Box 783, Long Lake, MN 55356 .
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Consultant for______Watercraft Inspection Services______hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A (______Proposal dated March 18th, 2021 ) in connection with the Work. Exhibit A is intended to be the scope of service for the work of the Consultant. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner.
2. Term. The term of this Agreement shall be from ______April 15th,______2021 through November______30,2022______the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated.
3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $______106,661 for the services as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization.
b. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City.
Version 2017 06 01 c. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay.
4. City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: a. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work.
b. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant.
c. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project.
d. City's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement.
5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: a. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City’s project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract.
Page 2 of 10 2017 06 01 b. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services set forth on Exhibit A performed prior to receipt of written notice from the City of such suspension.
c. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described herein, and for other items when authorized in writing by the City.
d. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: “I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid.”
6. Project Manager and Staffing. The Consultant shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the Project Manager without the approval of the City.
7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties.
8. Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work identified herein.
9. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant
Page 3 of 10 2017 06 01 has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action.
10. Independent Consultant. Consultant is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Consultant and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Consultant an employee of the City.
11. Insurance. a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law.
b. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability for the Work:
Worker’s Compensation Statutory Limits
Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee
Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations aggregate $100,000 fire legal liability each occurrence $5,000 medical expense
Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.)
Umbrella or Excess Liability $1,000,000
Page 4 of 10 2017 06 01 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Professional Liability Insurance. In addition to the coverages listed above, Consultant shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. It shall be Consultant’s responsibility to pay any retention or deductible for the professional liability insurance. Consultant agrees to maintain the professional liability insurance for a minimum of two (2) years following termination of this Agreement. e. Consultant shall maintain “stop gap” coverage if Consultant obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. f. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. g. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. h. All General Liability policies, Automobile Liability policies and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. j. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement. The Professional Liability policy shall insure the defense and indemnity obligations assumed by Consultant under this Agreement except with respect to the liability for loss or damage resulting from the negligence or fault of anyone other than the Consultant or others for whom the Consultant is legally liable. k. Consultant agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work.
Page 5 of 10 2017 06 01 l. It shall be Consultant’s responsibility to pay any retention or deductible for the coverages required herein. m. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non- renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. n. Consultant shall maintain in effect all insurance coverages required under this Paragraph at Consultant’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. o. A copy of the Consultant’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Consultant’s Work. Upon request a copy of the Consultant’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City’s right to enforce the terms of Consultant’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. p. Effect of Consultant’s Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Consultant, its subcontractors, agents, employees or delegates. Consultant agrees that this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run.
Page 6 of 10 2017 06 01 If a claim arises within the scope of the stated indemnity, the City may require Consultant to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving notice from the City.
12. Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees.
13. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement (“Project”) does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom.
14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof.
Page 7 of 10 2017 06 01 GENERAL TERMS AND CONDITIONS
15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party.
16. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement.
17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void.
18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original.
19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business.
20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case.
21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement.
22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein.
23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
Page 8 of 10 2017 06 01 24. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change.
26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.
27. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City.
28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement.
29. Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement.
b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data
Page 9 of 10 2017 06 01 Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance language.
30. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
Mayor
City Manager
CONSULTANT
Waterfront Restoration
By:
Its: Account Manager
Page 10 of 10 2017 06 01
EXHIBIT A
Best Value Proposal
Prepared for:
The City of Eden Prairie th March 18 , 2021 Executive Summary
Waterfront Restoration appreciates the opportunity to submit this best value proposal for watercraft inspection and boater education services to aid Eden Prairie again in 2021 in preventing the spread of aquatic invasive species.
This proposal presents our approach to ensuring we achieve and exceed your expectations again in 2021 and includes nine sections addressing the following: Executive Summary ...... 2 About Waterfront Restoration ...... 3 Hiring ...... 4 Onboarding/Training ...... 5 Management ...... 7 Reporting ...... 9 The Best Value to Protect Your Lakes ...... 10 Schedule ...... 11 Investment ...... 11 Multi-year savings ...... 12
Best Value Proposal: All questions outlined in Exhibit A: http://bit.ly/ExhibitA-WIDP-RFP have been answered and outlined in this proposal.
We recognize that pricing is an important consideration in any bid process. However, there is an important consideration of which to be mindful. Pricing has been requested in the form of an hourly inspector rate. This pricing approach incents other bidders to pay inspectors as little as possible and with little oversight. This approach leads to extremely high turnover, significant challenges finding proper candidates for the role, and a myriad of inspection challenges at your lakes. Respectfully, we suggest selecting the provider who is sensitive to the challenges of proper staffing, training, and inspector management of your lakes.
Waterfront Restoration is committed to ensuring we have the right people working at your lakes and that they are properly trained/managed. Thus, we need to compensate them consistent with market conditions. Doing so helps us, on your behalf, to staff your lakes with reliable, presentable, and professional inspectors that create a positive experience for your boaters while also protecting your lakes.
We invest year after year to maintain an industry-leading watercraft inspections program for Minnesota counties and have refined our processes based on what we have learned from thousands of hours of inspections. These developments, our unique advantages, and our above and beyond service approach ensures that your City is getting maximum value from every inspection dollar spent.
Ultimately, when you hire us, it is our job to ensure you have a successful AIS prevention program that provides you with peace of mind knowing that your lakes are protected by the highest quality professional inspectors available whom help prevent the spread of AIS, keep your City out of the news for the wrong reasons, better educate your boaters, and represent your district in a first – class positive image to the public.
Given the prediction of lingering concern of COVID-19 into 2021, we have developed our COVID-19 Preparedness Plan alongside the DNR to ensure a safe boating season in 2021. To better protect inspectors and boaters we have implemented best practices to ensure everyone is protected. Please see this link for details: http://bit.ly/COVIDProtocol-WaterfrontRestoration.
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About Waterfront Restoration Lakes * Living * Legacy Waterfront Restoration was founded by Tom Suerth in 2003. He was inspired to start the company by his passion for lake preservation. He grew up near a Minnesota lake and saw firsthand the devastation that Eurasian watermilfoil had on it. Today, species like Zebra Mussels, Starry Stonewort, and other AIS are creating high risks of devastating recreational boating, swimming, and fishing in counties throughout the state. Our company’s mission is to preserve Minnesota lakes and protect them from all invasive species.
We specialize in providing high-quality, fully managed Level 1 and Level 2 watercraft inspections and boater education services to counties, associations, cities, and watershed districts throughout the state of Minnesota. We have developed a four-point formula that provides expertise in the recruitment, training, reporting, and management of seasonal staff for aquatic invasive species prevention and control programs. This expertise provides us with the ability to recruit and retain watercraft inspectors who share our passion for lake preservation and professionally represent your district.
Our staff works closely with the Minnesota DNR, Counties, Cities, Watershed Districts, and Lake Associations in Minnesota to keep our knowledge current on aquatic invasive species issues and best practices for watercraft inspections. COMPNY LOGO
Clients that have chosen us to protect their lakes see our value beyond a monetary exchange. They see us as their partner in lake protection. Waterfront Restoration is devoted and dedicated to keeping your lakes clean and preventing the spread of AIS. We do that through hiring the right people, providing them with the skills necessary to keep boaters informed and watercrafts thoroughly inspected, and managing them to ensure your expectations are met.
In an industry riddled with unstable small businesses that have one or two full-time staff trying to manage everything, Waterfront Restoration is a financially stable, professional service company with an expert management team that consistently delivers high-quality results for its clients.
We have provided inspector services to the following clients. I encourage you to reach out to any/all of them for a reference. Dakota County Goodhue County Waseca County Meeker County Blue Earth County Scott County Christmas Lake Association in Hennepin County Lake Francis Association in Le Sueur County Prior Lake Spring Lake Watershed District
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Hiring High Quality Inspectors
We recognize that one of the major keys to success with providing inspection services is the inspector hiring process. To ensure inspections are performed properly and your city is professionally represented, we have developed a rigorous candidate screening and evaluation process. It is designed to identify the traits of high performing inspectors. We refer to it as our “above and beyond” approach as it ensures our inspectors are carefully interviewed and selected based on suitability for the role. The impact of this hiring approach is highlighted in an unsolicited comment we received from a county client. “When interacting with inspectors from Waterfront Restoration, they were far more thorough and friendly than some I've seen in other areas of the state. Some others I've encountered were not friendly at all and really seemed like that was the last thing they wanted to be doing.”
Hiring Process. The inspector recruiting process begins upon notice of award of the contract. It takes approximately eight weeks from contract award to inspector staffing at your lakes. For example, if the desired start date is May 15, the contract award notification is needed by March 15. Inspection start dates are also dependent on DNR training session availability as their schedules and class capacities are limited.
Upon notification of contract award, we begin recruiting for the role and hiring inspectors. This process is facilitated by our management team who is highly sensitive to balancing priorities between proper staffing and filling the roles quickly. For Level 1 inspectors, our minimum age requirement is seventeen. We will train at minimum 1 employee to be a level 2 inspector. The experience gained from this training will be relayed to all Level 1 staff in the city.
We have developed a weighted interview scoring system to rate the candidates based upon twenty different aspects that we feel are critical to success in the role. Some of the scored qualification aspects include: knowledge of AIS, customer service experience, de-escalation communication experience, attention to detail, and previous inspector experience. If a candidate does not achieve the target score that we established, that person is not hired.
To be considered for hire, a candidate must pass our online customer service test to ensure they have the relationship, speaking, and rapport skills necessary to interact with your boating community. Thus, as your boaters interact with our inspectors, they have a positive experience throughout the inspection process.
Additional requirements for hire include: possession of a high school degree or GED-preferred, able to work a flexible working schedule, including early mornings, late evenings, and weekends, capable of bending for vehicle and equipment inspections, capable of lifting moderate weight of up to 20 lbs, able to work with and communicate comfortably with the public, able to work independently on assigned tasks, yet work as a team.
While some providers only conduct phone interviews, we conduct in-person or video interviews with every candidate. This helps to select those who represent themselves professionally, and thus, will represent your City professionally.
Prior to hire, every candidate undergoes a criminal background check to identify felony convictions and sexual offender convictions. Candidates with those convictions are not hired.
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Onboarding/Training Specialized Inspector Skill & Knowledge Development
Those top 5 candidates, who complete our rigorous hiring process and are extended an offer, participate in our onboarding and training program. This program is designed to provide inspectors with the knowledge and skills needed to properly protect your lakes and provide an outstanding boater experience during the inspection process. Our clients frequently cite our inspector onboarding and training program as an aspect that sets us apart from the competition.
Employee Handbook. Our employee handbook has been refined over sixteen years of employing seasonal staff for AIS control and prevention. It is updated annually by our HR and legal counsel to ensure compliance with all laws. The handbook is specifically tailored to the AIS control and prevention services we provide. To view some of the details in our handbook, click HERE.
Onboarding System. The backbone of our onboarding process is our HR onboarding technology system. Many small businesses do not have a systemized onboarding process which causes issues such as required forms not being completed by employees timely and conflicts resulting from employees not being aware of policies. Onboarding mistakes lead to problems for the City due to employee disputes, disengagement, or unsatisfactory work performance, and ultimately vacancies at your boat launches. Our system and overall onboarding approach significantly reduce the risk of these issues occurring.
Inspector Compensation. Inspector pay rate is dependent on their qualifications. Once inspectors are hired, they are eligible for participation in our performance-based compensation program which rewards them for outstanding performance. Our qualification and performance compensation approach has helped us attract and retain the best people for the job. It also ensures the City is receiving maximum value on the investment in inspectors.
Inspector Knowledge Development. The DNR training sessions often do not fully equip inspectors to perform inspections properly. As a result, many counties have experienced issues with their inspectors not performing as expected. Based upon the thousands of inspections we have performed, we developed additional training programs to ensure the inspectors assigned to your City are equipped with the tools to properly provide these services, professionally represent your City to the public, and ensure the inspectors feel comfortable with the transition from the classroom to the field.
After completion of DNR training and prior to deployment in the field, inspectors are guided through our supplemental training class. They participate in a comprehensive program in our online training platform. Each module ends with the required completion of a quiz. This helps to ensure mastery of the content. Waterfront Restoration will ensure the DNR has authorized the employee prior to conducting inspections.
Examples of the modules and instructional videos include:
Our safety process for handling adverse weather conditions with boaters. Boater communication best practices Customer service and Verbal de-escalation skills
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Lake/location specific expectations Known infestations. How to provide assistance in routing traffic and managing parking for incoming boaters. Watercraft Compendium which includes manufacturing insights to help know where to inspect for AIS.
Inspector Tools. Inspectors use a tablet on which DNR software is loaded. We also monitor inspector survey entries weekly for accurate case numbers. We provide inspectors with feedback if there are inaccuracies and then make the corrections to the database with Adam Doll/DNR if necessary. This approach ensures you have accurate inspection data for your lakes.
Also loaded on each device is AIS inspection procedures, the types of watercrafts that may be encountered at the boat landing, AIS inspection manual from the Minnesota DNR, a copy of Aquatic Nuisance Species (ANS) Inspectors, a contact list for the contractor and City staff that includes phone numbers for the correct personnel at our office, conservation officers, and City staff. During onboarding, inspectors are trained how to use the devices and the software.
Waterfront Restoration will ensure that employees have their own personal vehicle for a safe retreat. If employees do not have a vehicle, we will provide them with a company vehicle on site.
Equipment, tools, training materials, and digital devices that are provided to our employees to conduct inspections, ensure safe working conditions, and upload data into the Department of Natural Resources (DNR) AIS inspection database include:
DNR required training and Waterfront Restoration additional internal training Tablet and charging cables Safety vests- with wording of watercraft inspector on it Name badge with City name on it Double sided signs stating watercraft inspection station Backup paper surveys Lake boat access case number reference sheet First aid kit Sanitizer Masks Flashlights Sunshade/Tent Sun Repellant and mosquito spray
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Management Oversight of the process and the inspectors
A key to success with protecting your lakes is our inspector management program. We have six project managers on staff with fifty years of combined experience and are, at a minimum, certified as Level 1 inspectors. They are responsible for overseeing both the process and the inspector team to ensure compliance with regulation and law as well as consistency in the delivery of our services. To ensure current knowledge and skills, this team regularly attends statewide AIS training and conferences.
With six managers on staff, there is always an expert available for inspector questions and to respond to any violations found by inspectors. Managers can be reached by phone, text, and email seven days a week. This access is not only provided to inspectors, but to the City as well. Our managers are tasked with developing relationships with each of our inspectors as this is a key to retention and high job performance of the inspectors.
Our managers are also responsible for monitoring inspector surveys weekly for case number accuracy. They provide inspectors with feedback if there are inaccuracies and then make the corrections to the database with Adam Doll/DNR if necessary. This ensures the City has accurate inspection data for its lakes.
Random spot checks and regular meetings. Waterfront Restoration designates a roaming inspector or company manager to regularly meet with and spot check inspectors. The intent of the check/meeting is to ensure inspectors remain highly engaged and their skills stay fresh thus ensuring the highest quality inspection of every watercraft. It also helps identify any poor performers right away instead of letting them do a poor-quality job all season, we can replace them right away. During the check or meeting the manager provides the inspector with ongoing feedback and training. This includes customer service review, types of situations or incidents that were encountered at the boat landings, refreshers on boat inspection procedures, conflict resolution guidelines, reporting procedures for incidents and AIS observations, and coaching on proper inspection protocol.
Employee Surveys. Employees are surveyed monthly via an anonymous online questionnaire. The survey asks questions about how employees feel about company culture, overall performance, and recognition by superiors. Surveys can be accessed via an internal online link.
Payroll Management. Waterfront Restoration takes full responsibility for managing and paying of its inspectors. Anyone employed by or working on behalf of our company is a W-2 employee. We collect required W4s and provide W2s. Inspectors are paid hourly and receive payment biweekly with proper withholdings of FICA, FUTA, state unemployment, workers compensation, and state and federal withholding, as required by law.
Schedule Management. Waterfront Restoration uses advanced calendar software-called Humanity- to manage scheduling to ensure coverage requests are met. The scheduling system, combined with our management system, ensures coverage when a primary inspector is unable to work a shift. This system ensures 95% shift coverage of planned hours each week. The scheduling system combined with our management system- which works to bring in inspectors as backup to cover if a primary inspector is sick or calls out of- ensures better protection for your lake.
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There are some cases where some shifts or portions of shifts will not be covered due to unexpected illness/absence, or inclement weather. These shifts will be reallocated to different days/shifts throughout the season so that total season coverage hours meet the City’s preferred season total hours. This may require a minority of shifts move to weekdays or extend beyond the anticipated end date.
During the implementation of the contract, a shift schedule framework is developed in conjunction with the City’s input. The weekly inspector schedule is available at least one week in advance throughout the season. Scheduling is arranged to align with the cities requirements and to ensure excess hours are not scheduled without the cities approval.
Launch Management. Waterfront Restoration will conduct an orientation session at each boat landing prior to conducting inspections at that landing. The orientation will include identification of staff parking locations, landing locations, cleaning station locations, parking requirements for visitors, and restrooms. During inspection shifts, inspectors will post a sign inside their personal vehicle when parked at the landing (Monday - Friday only) to identify them as approved City inspectors.
Contact information for the contractor and the project manager:
Contractor Derek Lee [email protected] 612-424-8543
Project Manager Ben Brandt [email protected] 612-254-7253
Plan for informing the City about potential infestations and developments in the field: Any new infestations would follow DNR protocol and include the inspector reporting immediately to the Waterfront Restoration project manager, who will then report to the City of Eden Prairie and the DNR as appropriate.
Inspectors will report field developments to their supervisor and if further action or follow-up is needed to communicate with the City of Eden Prairie official.
Maintenance plan for all tools, equipment and digital devices that will be distributed for collecting inspection results and uploading data to the DNR database:
Waterfront Restoration audits device functionality frequently and inspectors are trained to report device, equipment, and tool issues to supervisors for repair or replacement. We verify functionality of devices uploading to the DNR database on a weekly basis, or as frequent as the DNR updates the data file.
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Reporting Visibility into program performance
A key ingredient in our City partnership recipe is communication. This is an aspect our clients frequently cite as an area of excellence of ours. During implementation, goals and standards are established aligned with your performance expectations.
We provide a series of reports to our clients keeping them apprised of what we see in their lakes with data on which they can take action. These reports also provide visibility into our performance aligned with the established goals and standards.
Continuous documenting and reporting ensures process and protocols are followed. Each day, week, month, and year, our inspectors and management team develop broad-level of visibility into a cities lakes and have insight into ways to better protect them. Through reporting, we keep our clients informed, so action can be taken on it.
Daily. We have multiple ways of keeping you in the know of lake happenings including: Real-time updates for urgent/important matters. We have managment available by phone/text/email 7 days a week, and especially on weekends to promptly respond/address/resolve any and all urgent issues that may arise or occur. GPS live tracking - access can be provided to the City to see where our inspectors are deployed at any given time. If desired, a daily email report outlining any violations from the previous day can be provided. Supervisors respond to violations found by inspectors at accesses and work with the inspector to notify law enforcement if needed and provide a written report.
Monthly. A report is provided, along with your invoice, that includes the following information: Trend analyses Inspection results Summary of spot checks and meeting comments made by the inspectors Equipment needs or recommendations Number of hours spent on inspections by each employee, at each access, each day Number of aquatic invasive species (AIS) identified Number of calls to the supervisor, DNR or 911 Number of boaters referred to a decontamination site for a courtesy or required decontamination Number of non-compliant boaters Verification that all data on each device was uploaded to the DNR database Summary of any inspection data and/or device(s) lost, damaged, stolen, or otherwise made unrecoverable.
Annually. At the conclusion of the boating season, an annual report is provided that presents comprehensive data for each of your lakes (see example in table below). This report provides actionable information that your city can use to take steps to better protect your lakes in future years. We can conduct an annual debrief conference call to review our findings and recommendations for improvement.
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The Best Value to Protect Your Lakes
WATERFRONT RESTORATION Other Contractors For counties that want peace of mind knowing that the launches For counties that want to staff launches with lower are protected by high quality inspectors who help prevent the pay rate inspectors with limited additional training spread of AIS, keep you out of the news for the wrong reasons, beside what the DNR provides, and do not need any better educate your boaters, and represent your City in a first – additional reporting, manager assistance, or boat class positive image to the public. launch coverage guarantee. $22.55/ Hour Typically, $18-$21// Hour DR training
• Low inspector pay rate. Introduces higher risk • Higher per hour inspector pay rate with performance- of turnover mid-season and risk that inspectors based compensation program. Rewards them for will not be available to cover shifts until new outstanding performance and attracts and retains better inspectors are hired and may have issues finding people for the job. high quality inspectors. • A criminal background check to identify felony convictions and sexual offender convictions. Candidates • No criminal background checks. with those convictions are not hired. • Detailed end http://bit.ly/EOYReportExample • Basic DNR end of http://bit.ly/DNR- of year report- year report- RequiredEOYreport • Video interviews for all candidates- This helps to select those who represent themselves professionally, and • Phone interviews for candidates. thus, will represent your City professionally. • Shifts not covered that inspectors call out of= • Attempt to cover/replace shifts if a primary inspector higher risk of introduction of AIS on weekend is sick or calls out of. shifts/busiest times throughout the summer. • Expert 6-person management team- there will always be a manager available by phone/text/email 7 days a • 1-2 managers available most of the time. week, and especially on weekends to promptly respond/address/resolve all urgent issues. • Monitor inspector surveys weekly for case number accuracy. Ensures the City has accurate inspection data for its lakes. • Case numbers not checked. • Monthly http://bit.ly/MonthlyReport-Example Reports- • No monthly report • After completion of DNR training- additional virtual training classes, safety modules, and online customer service training to ensure they have the relationship, • DNR training only, no additional online training speaking, and rapport skills necessary to interact with modules or quizzes. boaters. Also, de-escalation scenarios on how to deal with unruly, inpatient, or aggressive boaters. Each training module ends with the completion of a quiz. • Guaranteed all launches full staffed by fishing opener and achieve 99% coverage of season contract desired • No Guarantee on shift coverage or start date hours (pending no delays on DNR side for training, and for launches being fully staffed with inspectors. minimum 8 week hiring lead time from contract award to desired first day of staffing).
Confidential & Proprietary – Waterfront Restoration, LLC
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Schedule
Scheduling Outline. The following table was used when developing your inspector schedule:
Investment The best value to protect your lakes.
$22.55 per hour
A few important aspects about our pricing:
1. You are only billed when inspectors are “clocked-in” at the launch site.
2. All overhead costs such as recruiting, company training, DNR training, holiday pay, ongoing management, protocol compliance, technology, software, and reporting are included in the hourly rate.
3. Our pricing is fully transparent. The invoices we provide are simply the multiplication of the hours inspectors worked at the launch multiplied by the hourly rate.
Minimum of 2,300 inspection hours required for rate outlined. The city will be invoiced monthly, in advance, based upon the expected number of hours to be worked in the next succeeding month (for each month its “Expected Hours”). In the event the actual number of hours worked during any month exceeds the Expected Hours, Waterfront will invoice the city for the additional hours. In the event the actual number of hours worked is less than the Expected Hours, Waterfront will issue to the city a credit note for the excess hours.
Confidential & Proprietary – Waterfront Restoration, LLC
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Multi-year savings If you are open to saving costs and improving the inspection process, we could lock in a 2-year agreement at the same prices outlined above. There are several reasons why a multi-year pricing agreement is beneficial to you including: 1. Consistency of quality control for your lake inspections. 2. Locking-in pricing for a longer duration reduces the risk of price increases due to market fluctuation. 3. Allowing your City to have a strategic relationship with us which leads to development of a strong protection process for your lakes. 4. Saves a significant amount of administrative time, burden, effort, and resources annually in go through the board approval process. 5. Recruiting and retaining high-quality inspectors who commit to work for us (and you) for multiple years which improves the quality of the inspection process.
This proposal dated the 18th day of March , 2021 .
Signed: for Waterfront Restoration a corporation, incorporated under the laws of the state of MNaaaa
Confidential & Proprietary – Waterfront Restoration, LLC
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DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 03/26/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Amanda Swanson AssuredPartners PHONE (952) 448-3800 FAX (952) 556-4873 (A/C, No, Ext): (A/C, No): E-MAIL 101 W 3rd St ADDRESS: [email protected] INSURER(S) AFFORDING COVERAGE NAIC #
Chaska MN 55318 INSURER A : Western National Mutual Ins 15377
INSURED INSURER B : Evanston Insurance Company 35378
Waterfront Restoration LLC INSURER C :
PO Box 783 INSURER D :
INSURER E :
Long Lake MN 55356 INSURER F : COVERAGES CERTIFICATE NUMBER: 2021 Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 300,000 MED EXP (Any one person) $ 10,000
A Y Y CPP 1155032 04 01/01/2021 01/01/2022 PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRO- 2,000,000 POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) 1,000,000 ANY AUTO BODILY INJURY (Per person) $
A OWNED SCHEDULED CPP 1155051 04 01/01/2021 01/01/2022 BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 1,000,000
A EXCESS LIAB CLAIMS-MADE UMB 1025970 04 01/01/2021 01/01/2022 AGGREGATE $ 1,000,000
DED RETENTION $ 10,000 $ WORKERS COMPENSATION PER OTH- STATUTE ER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 500,000 B OFFICER/MEMBER EXCLUDED? N / A 3EE6200 01/01/2021 01/01/2022 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 500,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certholder is included as an additional insured on General Liability. Waiver of Subrogation applies.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Eden Prairie ACCORDANCE WITH THE POLICY PROVISIONS. 8080 Mitchell Rd AUTHORIZED REPRESENTATIVE
Eden Prairie MN 55344
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CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Paul Schlueter Declare Surplus Equipment VIII.O. Fleet Services
Requested Action
Move to: Declare the 2021 Surplus Property List as “surplus property” and dispose through authorized methods.
Synopsis
Once a year, City departments take an inventory of obsolete and un-used equipment and identify items for disposal. These items are disposed of in accordance with City Code 2.86 Subdivision 3. “Disposal of Excess Property” The sale of used equipment helps fund the purchase of new equipment.
Background Information
The City of Eden Prairie utilizes several options to auction surplus property on the open market. The equipment on the attached list will be sold at public auction. The majority of the equipment will be auctioned using the Fahey Sales auctions in Glencoe MN. The City has used Fahey Sales auctions in the past and has been very satisfied with the sale proceeds received. Occasionally depending on the vehicle or equipment, other avenues such as trade-ins for new equipment are used to maximize surplus property returns. These surplus property disposal methods are in compliance with the city’s Purchasing Policy and City code.
Attachment
2021 Surplus Property List
2021 Surplus Property List April 6, 2021 (Page-1)
Equipment & Miscellaneous Property: Item # Quantity Description 1 1 2002 Fire Safety Demo Trailer VIN: 1SSTT35T4311SS700 2 2 Spools of Odd Size Hydraulic Hose 3 1 John Deere Snow Blower 4 2 Stainless Steel Cabinets 5 1 Craftsman Toolbox 6 24 5’ Round Tables 7 1 Husky 4gal 1-HP Air Compressor 8 1 Dayton (Teel) Jet Pump Motor (Model 9K679) 9 1 7-1/4” Skillsaw Circular Saw 10 1 Powerhorse 2000 Watt Generator 11 1 Dewalt Chop Saw 12 1 Dewalt DW933 Jigsaw 13 1 Dewalt DW966 Right Angle Drill 14 1 Dewalt DC920 Drill 15 1 Dewalt DW919 Light 16 1 Dewalt DC385 Sawsall 17 1 Dewalt DC390 6-1/2” Saw 18 1 SpirAcut Rotozip with Charger 19 1 Bosch B4050 Sabre Saw 20 1 Craftsman 7.5 Amp Belt Sander 21 1 Black & Decker 1.6 Amp Sander 22 1 Black & Decker Duofast Stapler 23 1 Skill 1/5-HP Sander 24 2 4-1/2” Bench Vises 25 1 Craftsman 10” Chop Saw
2021 Surplus Property List April 6, 2021 (Page-2)
Equipment & Miscellaneous Property: Item # Quantity Description 26 1 Dewalt Corded Planner 27 1 Dewalt DW106 Corded Drill 28 2 Dewalt Battery Chargers 29 1 Model PT-67 Refrigerated Cooler SE#: 140800007 30 56 Rolling Chairs 31 3 Bar Stools 32 7 Stokes Baskets 33 6 Small Tool Boxes 34 2 Sawsalls 35 1 Ramsey Winch 36 25 Halogen Lights 37 1 PPV Fan 38 3 Cord Reels 39 3 Large Tool Boxes 40 7 Flat Axes 41 1 Pick Axe 42 2 Z-Drag Bars 43 2 TNT Axes 44 3 Closet Hooks 45 3 Halligans 46 2 Pry Bars 47 2 Bolt Cutters 48 4 Hydrant Wrenches 49 3 Crow Bars 50 1 Storz Wrench 51 2 Wrench Controllers
2021 Surplus Property List April 6, 2021 (Page-3)
Equipment & Miscellaneous Property: Item # Quantity Description 52 1 Propane Burner 53 2 Sledge Handles 54 1 Sledge Head 55 1 Chainsaw 56 3 Hand water Pump Cans 57 3 Winter Shovels 58 8 Flat Shovels 59 2 Spade Shovels 60 1 Ryan Sod Cutter 61 2 Loose Shovel Handles 62 1 Box of Misc. Hand Tools 63 1 Truck Front Bumper 64 1 Truck Seat 65 1 Bosch ESI Truck Diagnostic Tool Kit 66 9 Used Truck Tires 67 2 Pallets of “Slow No Wake” Buoys 68 2 Round Park Tables 69 1 8-HP Honda Engine 70 1 Graco F90D Pressure Washer SE# A3051 71 1 ICS Concrete Saw Model 633GC 72 1 Bobcat Bucket Hitch 73 1 Pallet of Used Clip Shelving 74 1 Pallet of Used Fire Extinguishers 75 2 Aluminum Truck Bed Tool Boxes 76 16 Used Stackable Chairs
2021 Surplus Property List April 6, 2021 (Page-4)
Equipment & Miscellaneous Property: Item # Quantity Description 77 4 Chain Load Binders 78 1 Truck Tarp Cover 79 29 Stackable Chairs 80 1 Metal Irrigation Box
CITY COUNCIL AGENDA DATE: SECTION: Consent Calendar April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Matt Bourne, Parks and Approve the Tree Removal Agreement and VIII.P. Natural Resources Manager, Agreement Regarding Special Assessments Parks and Recreation
Motion
Move to: Approve the Tree Removal Agreement and Agreement Regarding Special Assessments with Kathyrn Williams.
Synopsis
City of Eden Prairie Tree Inspectors marked three EAB infested ash trees for removal at 8750 Darnel Road. Under City Code, these trees must be removed in order to reduce the risk of EAB spreading. The property owner contacted the City and preferred to have staff bid the project out and have the cost of removing the trees plus associated fees assessed to the property with payments spread over a five year period.
Background
The City has had a Shade Tree Pest Control ordinance since 1989 for the control of Oak Wilt and Dutch Elm disease. With the emergence of emerald ash borer, City Code was updated to include this pest in 2017. Code outlines the processes and procedures for the removal of trees to control and prevent the spread of these pests.
Attachment
Tree Removal Agreement and Agreement Regarding Special Assessments TREE REMOVAL AGREEMENT AND AGREEMENT REGARDING SPECIAL ASSESSMENTS
This Tree Removal Agreement and Agreement Regarding Special Assessments is dated this 17th day of March, 2021, between the City of Eden Prairie, a municipal corporation, (the “City”) and Kathryn Williams (the “Owners”).
A. Owners are the fee owners of real property located at 8750 Darnel Rd, Eden Prairie Minnesota, legally described on Exhibit A attached hereto (the “Property”).
B. The Property contains one or more trees infested with emerald ash borer which the City has ordered to be removed pursuant to City Code § 9.70.
C. Owners are responsible for the cost of removing the infested trees, which is estimated to be $4,590.00.
D. Owners have requested that the City arrange for the removal of the infested trees and bill Owners for the cost of doing so.
E. The City is authorized to impose a special assessment for the cost of removing infested trees pursuant to Minn. Stat. § 429.101, subd. 1(6) and City Code § 9.70, subd. 7.D.
F. The parties desire to enter into an Agreement concerning the removal of the infested trees and payment of such costs by Owners.
AGREEMENTS
1. Owners hereby grant permission to the City, its employees, agents, and contractors, to enter upon the Property and remove the infested trees.
2. Owners consent to the levying of a special assessment against the Property in an amount not to exceed $4,590.00. The special assessment shall be for a term of 5 years at an interest rate to be determined by the City Council at the time of levying the assessment. The City’s assessment records for the Property will show the assessment as a “pending assessment” until levied.
3. Owners waives notice of any assessment hearing to be held at which hearing or hearings the assessment is to be considered by the City Council and thereafter approved and levied.
4. Owners waive all rights they have by virtue of Minnesota Statute 429.081 or otherwise to challenge the amount or validity of the assessments, or the procedures used by the City in apportioning the assessments, and hereby releases the City, its officers, agents, and employees from any and all liability related to or arising out of the imposition or levying of the assessments.
5. This agreement shall be effective immediately.
6. This Agreement may not be terminated or amended except in writing executed by both parties hereto, provided however upon the levying of the special assessments contemplated by Paragraph 1 hereof the City may upon request of the owner of the property affected, without the necessity of further City Council approval, unilaterally prepare and provide to the owner for recording a document releasing any property so levied from this Agreement.
7. This Agreement constitutes a lien upon the Property in the amount of $4,590.00 until such time as the assessments referred to above are levied.
8. This Agreement shall be binding upon Owners and their successors and assigns.
CITY OF EDEN PRAIRIE
______Ronald A. Case, Mayor
______Rick Getschow, City Manager
STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ____ day of ______, 2021, by Ronald A. Case and Rick Getschow, respectively the Mayor and City Manager of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of the city.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Exhibit A
The Property
8750 Darnel Road Eden Prairie, MN 55344
PID 23-116-22-21-0010
Lot 7 Block 2 Lake Eden North CITY COUNCIL AGENDA DATE: SECTION: Public Hearings April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Community Development/Planning Certificate Of Appropriateness IX.A. Janet Jeremiah/Beth Novak-Krebs 2021-01-032
Requested Action
Move to: • Close the Public Hearing; and • Adopt the Findings of Fact and Approve Certificate of Appropriateness 2021-01-032 for the installation of fencing around the back yard area and the mechanicals at the Smith Douglas More House
Synopsis
The Smith Douglas More House is located at 8107 Eden Prairie Road and it is a locally designated Heritage Preservation Site. Ann Schuster, as the leasee of the property, is requesting approval of a Certificate of Appropriateness to install fencing on the property. A Certificate of Appropriateness (COA) is required to erect any structure on a Heritage Preservation Site. The Historic Preservation Sites portion of the City Code defines fence as a structure. At its March 15, 2021 meeting, the Heritage Preservation Commission (HPC) reviewed the COA request and recommended that the City Council approve the COA. The Certificate of Appropriateness will approve the installation of a 4 foot high decorative metal fence around the backyard area of the property and replacement of the existing 4 foot high solid wood fencing around the mechanical equipment with a 6 foot high solid wood fence.
Findings of Fact
The Eden Prairie Heritage Preservation Commission (HPC) recommended to the City Council the following Findings based on criteria in City Code, Section 11.05, Subd. 8. A.1, Criteria for Alteration of Historic Preservation Sites and Subd. 8. C., Criteria for Certificate of Appropriateness:
• The installation of the new fencing supports the continued use of the property consistent with the approved Conditional Use Permit for the property. • The proposed fencing materials meet general preservation standards applicable to this application request. • A notice of public hearing was published in the newspaper March 25, 2021. • Proper notice was given to property owners within 500 feet of the site • The COA application and related documents were provided and reviewed by the HPC. • The application meets the Secretary of The Interior’s Standards, and the specific Criteria in City Code, Section 11.05, Subd. 8. A.2, Criteria for Alteration of Historic Preservations Sites, and Subd. 8. C., Criteria for Certificate of Appropriateness.
Background
The HPC held a meeting on March 15, 2021 and voted unanimously to recommend the City Council approve the application for Certificate of Appropriateness No. 2021-01-032.
Attachments
1. COA Application 2. Findings of Fact 3. Unapproved HPC Minutes 3-15-2021 4. Location Map 5. Aerial Map Property Address:
Property Owner:
Mailing Address: Zip Code:
Phone Number: Email Address:
Applicant (If different than owner):
Mailing Address: Zip Code:
Phone Number: Email Address:
Provide Project Description
For Staff Comments Only Staff Reviewed Major work Referral To HPC Review Minor work Review Date: COA number: 2021-01-032 Required Attachments
One original printed copy of all materials listed below
Completed COA application form
Photos of all sides of the structure and site (color photos no smaller than 4” x 6”)
Written narrative explaining the proposed work
Site plan
Elevation drawings and floorplans of addition or alterations (8 1/2” x 11”)
Specifications of Materials Used
Samples of all materials, paint colors, finishes
Recommendations
Approve Comments:
Approve with conditions Comments:
Disapprove Comments:
Acknowledgement of Responsibility
I agree to comply with all conditions of this certificate and other applicable City of Eden Prairie regulations, and to pursue this project in strict conformance with the plans approved by the HPC and City Council. I understand that no changes are permitted without prior approval from the City, and that failure to follow approved plans is a violation of the zoning ordinance.
Applicant Signature: Staff Initials:
Printed Name: Fee:
Date of Application: Date of Approval:
City of Eden Prairie/8080 Mitchell Road/Eden Prairie, MN 55344/Phone: 952-949-3485/Fax: 952-949-8392/www.edenprairie.org TO: Heritage Preservation Commission
FROM: Beth Novak-Krebs, Staff Liaison for HPC
DATE: March 11, 2021
PROJECT: COA – 2021-01-032 Findings of Fact Recommendation Install fencing around the outdoor events area.
REQUEST AND BACKGROUND
The Smith-Douglas-More house located at 8107 Eden Prairie Road was designated a Heritage Preservation Site on September 16, 1997. A Certificate of Appropriateness (COA) is required to erect any structure on a Heritage Preservation Site. According to the definition of structure in the Heritage Preservation Sites ordinance, a fence is considered a structure. Therefore; the request to install fencing requires approval of a COA. Any proposed change, addition or alteration to a building, structure or site must meet the Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. After considering the recommendation from the Heritage Preservation Commission, the City Council has final approval of the COA.
The request for a Certificate of Appropriateness seeks approval of the following:
Ann Schuster, as the leasee of the property, is requesting to install 4 foot high decorative metal fencing around the backyard area of the property. The aerial photo to the right shows the general location of the proposed metal fence. There is an existing solid wood fence section to the north of the parking lot to screen headlights. In addition, there is a section of solid wood fence along the north property line. These will remain. The attached application includes 1
photos of the backyard. The applicant is proposing fencing material similar to what is depicted in the photo to the right.
According to the applicant, the benefits of this new fencing include adding value to the property, providing a better customer experience, providing added security, and providing a required barrier in order to serve beer and wine to customers in the backyard area.
The proposal also includes the replacement of the 4 foot high solid wood fencing around the mechanical equipment with a 6 foot high solid wood fence. The photos below show the existing fence around the mechanical equipment and the fencing material being proposed.
FINDINGS OF FACT The proposed products for fencing are found to meet general preservation standards applicable to this application request. The Heritage Preservation Commission may wish to adopt and recommend to the City Council the following Findings, based on the criteria in City Code, Section 11.05, Subd. 8. A., Criteria for Alteration of Historic Preservation Sites and Subd. 8. C., Criteria for Certificate of Appropriateness.
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C.1. Every reasonable effort shall be made to provide a compatible use for the property which requires minimal alteration of the buildings, structure, or site and its environment, or to use the property for its originally intended purpose.
Consistent with the Conditional Use Permit for this property, the applicant is allowed to use the backyard area for events such as weddings, birthday parties, etc. In order to serve beer and wine in this area, a barrier is required. The applicant is proposing the 4 foot high decorative metal fence as the barrier. The installation of the fence requires minimal alteration of the site.
The current fencing around the mechanical equipment is a 4 feet high solid wood fence. The applicant is proposing to replace the mechanical equipment fencing with a 6 foot high solid wood fence. This will screen the mechanical equipment and the new cooler being added to the west side of the kitchen. The replacement of this fence will require minimal alteration of the site. The fencing will also comply with the City’s standards for mechanical equipment screening.
These alterations to the site support the continued use of the property and do not radically change, obscure, or destroy character-defining spaces, materials, features, or finishes.
C.2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal of any historic material or distinctive features should be avoided when possible.
There will not be any impact to the Smith-Douglas-More house. No loss of any historic materials or distinctive features will result from the construction of the fencing and mechanical equipment fencing. The character of the site will not be destroyed. There is existing fencing on the site. The proposed fencing will complement the existing fencing. The historic character of the property will be maintained.
C.3. All buildings, structures and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be avoided.
No alteration of an existing structure is planned.
The fencing around the backyard area does not alter existing historical features, or recreate an earlier farmstead feature or appearance.
The mechanical equipment fencing does not alter existing historical features, or recreate an earlier farmstead feature or appearance. The fencing is a replacement of the type and material already used for the mechanical units on the north side of the house.
C.4. Changes which have taken place in the course of time are evidence of the history and development of a building, structure or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected.
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Not applicable.
C.5. Distinctive stylistic features or examples of skilled craftsmanship which characterizes a building, structure, or site shall be treated with sensitivity.
Not applicable.
C.6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from other buildings or structures.
Not applicable.
C.7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage historic building materials shall not be undertaken.
Not applicable.
C.8. Every reasonable effort shall be made to protect and preserve archaeological resources affected by, or adjacent to, any acquisition, stabilization, preservation, rehabilitation, restoration or reconstruction project.
No archaeological resources are known to exist in the area that will be impacted by the installation of the fence. Moreover, the area around the mechanical equipment was previously disturbed during the installation of the existing screen fence.
C.9. The Commission and the Council shall also consider, when appropriate, the Secretary of The Interior’s Specific Standards for Preservation Projects.
The Secretary of The Interior’s Standards for The Treatment of Historic Properties and Guidelines for The Treatment of Cultural Landscapes were considered in the review of this application.
STAFF RECOMMENDATION Staff recommends approval of the plans as submitted.
RECOMMENDED MOTION The Heritage Preservation Commission has found that the fencing plan as submitted by Ann and Alex Schuster, dated March 2, 2021, meets the general preservation standards and recommends the City Council approve COA 2021-01-032.
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UNAPPROVED MINUTES
EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION
TUESDAY, MARCH 15, 2021 7:00 P.M. (Virtual Meeting) 8080 MITCHELL RD
HPC COMMISSION MEMBERS: Steve Olson-Chair; Tara Kalar-Vice Chair; Pamela Spera; Valerie Ross; Paul Thorp; Rod Fisher,
COMMISSION STAFF: Beth Novak-Krebs, Staff Liaison Kristin Harley, Recording Secretary
STUDENT REPRESENTATIVES Devyn Stanton, Aarav Subbaiah, Anna Patten, Finn Bloch, Maia Chevez, Sarthak Agrawal
I. CALL TO ORDER/ROLL CALL
Chair Olson called the meeting to order at 7:18 p.m.
Alex and Ann Schuster of Smith Coffee & Cafe joined the meeting.
II. APPROVAL OF AGENDA
MOTION: Kalar moved, seconded by Thorp to approve the agenda. Motion carried 6- 0.
III. APPROVAL OF MINUTES
MOTION: Fisher moved, seconded by Ross to approve the minutes of the December 21, 2020 meeting amended to correct who was speaking in Item IV E and changes provided by Thorp. Motion carried 7-0.
MOTION: Thorp moved, seconded by Ross to approve the minutes of the February 1, 2021 meeting. Motion carried 5-0 with one abstention (Kalar).
IV. NEW BUSINESS
A. FAREWELL TO COMMISSION MEMBERS OLSON AND KALAR
Novak-Krebs thanked Olson and Kalar for their service on the commission, and the commission members wished them well. Olson and Kalar thanked the commission and bid everyone farewell. There would be three new commission members starting April 2021. EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION March 15, 2021 Page 2
B. COA FOR FENCING AT THE SMITH DOUGLAS MORE HOUSE (NOVAK-KREBS)
Novak-Krebs explained the proposed fence at the Smith Douglas More House. Staff has found this was consistent with the ordinance as presented in the staff report provided to the Commission.
Alex Schuster explained the project would install four-foot-high iron fencing around the back yard area with a locking iron gate near the parking area. Six-foot cedar screening fence would replace the four-foot screening fence that encloses the mechanical equipment at the north side of the property. The existing wood screening fence sections along the parking lot and along the north property line would remain in place and the iron fence would connect to it. Thorp asked for and received clarification that the blue line indicated in the staff report showed the proposed fence location. Olson asked for and received clarification that the new fence would connect with the existing fence sections. There was no other iron fencing on the property. Kalar asked for and received confirmation the fencing would not obscure windows. Ross asked who was funding the fence, and Alex Schuster stated Smith Coffee & Café would.
Fisher asked if there were concerns regarding wildlife intrusion. Alex Schuster replied he had not considered that, but he did not picture deer in the area. In 15 years it saw only turkeys and geese, and the area was no longer such a passage for wildlife. Spera asked where alcohol would be allowed . Alex Schuster replied at present the café could serve alcohol out front and the fence would allow the cafe to serve alcohol in the fenced backyard. Discussion followed on the fence and the scope of the commissioner’s assessment of the COA. Olson displayed the best practices document for the Smith Douglas More House and discussion followed on various bullet points that might be pertinent and determined the proposal was consistent with the document. Ross asked for and received confirmation that the top of the fence would be flat, as in the photographs. The commission members found the proposed fencing to be in keeping with the practices. The commission found that the COA request met the general preservation standards and the Criteria for Alteration of Historic Preservation Sites and Criteria for Certificate of Appropriateness in Section 11.05 Subd. 8 in the City Code. Novak-Krebs explained that with an approval by the Commission, the COA will go to the City Council for final approval. If approved, the proposal will go to the Council on April 6, 2021.
MOTION: Fisher moved, seconded by Thorp to approve the COA and recommend that the City Council approve the COA. MOTION CARRIED 6-0.
V. OLD BUSINESS
EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION March 15, 2021 Page 3
A. YORKVILLE AND BLOOMINGTON ROAD PRESERVATION PLAN (NOVAK-KREBS)
Novak-Krebs stated she had distributed a draft of the preservation plan to the commission, which was briefly discussed it at the February meeting. She invited additional comments and corrections, if any. Thorp stated the report went above and beyond what the commission needed to do and supplied a lot of good information. He suggested recording a conservation easement, which he had drafted, but he did not envision the area being used by the public. Novak-Krebs stated a long-term maintenance plan was also needed, and Matt Bourne was involved in this. Discussion followed on what a maintenance plan would look like in the context of lack of any public use. Thorp noted there was the potential for harm due to utilities being installed, for example, so the primary function of a plan was to make everyone aware of the road’s existence. Olson stated he was looking for a more tangible description of what to maintain: dimensions, ditches, culverts, et cetera. Thorp replied there were no ditches or culverts, and the road was now eight feet wide, down from the original 14 feet. Discussion followed on the lack of specifications of the area in the preservation plan.
Fisher suggested having markers installed, even if only for City staff. Thorp reminded Fisher of their walk along it; the area was overgrown and the soil sandy. Fisher asked if four poles marking the length of the easement with minimal signage would be beneficial, and Thorp agreed it might be a possibility. Olson noted the preservation plan included removing invasive species, but the commission members seemed to take a more passive approach. Discussion followed on possible wording of the plan and the effects of plant growth in the area. Thorp stated the growth of trees in the roadbed might hold the road together. Ross noted the plan called for periodic inspections of the road. She suggested broad recommendations for now and sending it over to the Parks and Recreation Department. Thorp stated that department has seen the plan, and Novak-Krebs agreed. Novak-Krebs added the plan did not have to be approved tonight; the commission could continue to discuss this and bring in feedback from the Parks and Recreation Department. Kalar stated she found the plan to be comprehensive. Spera stated she would like to continue to discuss the plan with the Parks and Recreation Department. Ross agreed, saying it was important for Parks and Recreation to know the extent of what the HPC was asking. Novak-Krebs agreed to arrange to have Matt Bourne attend a future HPC meeting.
B. NEW COMMISSIONER TRAINING PRESENTATION
Novak-Krebs stated she had made the recommended changes. New members would start in April, and she found it important for them to attend one meeting first, and then give the presentation at 6:30 p.m. before the regular May meeting.
C. STUDENT ASSIGNMENT PRESENTATIONS EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION March 15, 2021 Page 4
Novak-Krebs stated the schedule was a bit thrown off in 2021. Maia Chavez agreed to give her presentation in April. Olson stated Bloch also needed to give a presentation.
VI. REPORTS OF COMMISSION AND STAFF
Thorp stated once he was able to return to the house he would retrieve the specifications for the Cummins Phipps Grill House for the upcoming roof replacement. He estimated the roof to be 25 years old, but not in bad shape. However, it was due for a replacement.
VII. REPORTS OF HISTORICAL SOCIETY
Thorp stated there was not much activity. Ross stated the Society was accepting donations but was in a holding pattern for now. The latest donation was a cabbage shredder for the kitchen. The Vintage Sale was still not certain for May. The Board would meet Thursday.
Fisher asked if there were any indigenous artifacts in the collection. Thorp replied there were not, but there were some historical documents. Kalar added any indigenous items would probably be held by the Minnesota Historical Society.
VIII. FYI ITEMS
Fisher reported on his meeting with the Mdewakantonwan community. Stanton stated he was on the Eden Prairie Remembers Facebook page and there was a single-family home development planned in the Town of Hennepin, near the Sever Peterson home. Novak-Krebs stated this was the Standal property, where 50 single-family homes are proposed. Stanton lamented the last barn in Eden Prairie would be torn down. Fisher noted there was a group seeking to preserve the land more aggressively that he could contact.
Ross thanked Stanton for his article in Eden Prairie Remembers.
IX NEXT MEETING
The next HPC meeting will be held on Monday, April 19, 2021 at 7:00 p.m. online.
X. ADJOURNMENT
MOTION: The commission members Kalar made a motion to adjourn. Seconded by Olson. Motion carried 6-0. The meeting was adjourned at 8:23 p.m. Location Map: COA Smith Douglas More House Fencing Address: 8107 Eden Prairie Road Eden Prairie, Minnesota
Project Site
Smith Douglas More House
EDEN PRAIRIE ROAD PRAIRIE EDEN Applewood Pointe
Funeral Home
GLORY LANE
Trail Pointe 0 45 90 180 Feet ¯ Ridge EDEN PRAIRIE ROAD ¯ 0 20 40 80 Feet CITY COUNCIL AGENDA DATE: SECTION: Public Hearings April 6, 2021
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.:
Community Development/Planning Chase Bank IX.B.
Janet Jeremiah/ Sarah Strain
Requested Action
Move to: • Close the Public Hearing; and • Adopt a Resolution for a Planned Unit Development Concept Review on 0.61 acres • Approve the 1st Reading of the Ordinance for a Planned Unit Development District Review with waivers on 0.61 acres • Direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions
Synopsis
The applicant is proposing to construct an approximately 3,300 square foot, single story bank building with a drive-through. The 0.61 acre site is located near the intersection of Plaza Drive and Prairie Center Drive and is currently occupied by the vacant Baker Square building. The site is surrounded by commercial buildings on the north, east, and west sides. US-212 is located to the south. The property is currently zoned Commercial-Regional-Service and guided for Regional Commercial in the future land use plan. A bank is a permitted use in this zoning district and future land use.
Site Plan The drive-through will be a single lane ATM where cars enter the drive-through from the south. There is no teller-window proposed. The applicant is proposing two (2) pedestrian crossings that will be colored concrete to match the pedestrian crossings in the larger shopping center area. The crossings will connect the sidewalk on Plaza Drive to the front entrance and the northeast corner of the building to the sidewalk and patio area at the Starbucks on the adjacent site. The applicant is proposing to restripe nine (9) stalls on the adjacent property and repaint the drive aisle north the property to accommodate two-way traffic. The drive aisle is currently one-way. The property owner has provided documentation approving these modifications. Stormwater will be managed onsite in underground chambers.
Planned Development Waivers As a part of the PUD process, the applicant is seeking a waiver to City Code requirements as outlined below.
A. Building Material Standards – Commercial buildings are required by City Code to have 100 percent Class I materials on the ground floor. The proposed building is permitted to have 2.5 percent of the total façade be comprised of Class II material.
The small percentage of Class II materials is proposed to be anodized aluminum framing windows on the south and west façades. The anodized aluminum is a durable material and is a characteristic design element of Chase Bank and offers architectural interest and contrast to the brick building.
Sustainable Features The applicant is proposing various sustainability features, including LED lighting throughout the site, bike racks, underground stormwater management, and stormwater reuse for onsite irrigation.
Planning Commission Recommendation The Planning Commission voted 7-0 to recommend approval of the project at the March 8, 2021 meeting. There were a handful of items, mostly related to stormwater management that needed to be addressed prior to the 1st reading before City Council. The applicant has sufficiently addressed these items.
Attachments
1. Ordinance for PUD District Review 2. Resolution for PUD Concept 3. Staff Report 4. Guide Plan Map 5. Zoning Map 6. Aerial Photo 7. Planning Commission Minutes CHASE BANK
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. -2021-PUD-_-2021
AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING THE DESIGNATION OF CERTAIN LAND WITHIN A ZONING DISTRICT AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 11.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS:
Section 1. That the land which is the subject of this Ordinance (hereinafter, the “land”) is legally described in Exhibit A attached hereto and made a part hereof.
Section 2. That action was duly initiated proposing that the designation of the land be amended within the C-REG-SER Zoning District as -2021-PUD-_-2021 (hereinafter "PUD-_- 2021”).
Section 3. The City Council hereby makes the following findings:
A. PUD-_-2021 is not in conflict with the goals of the Comprehensive Guide Plan of the City.
B. PUD-_-2021 is designed in such a manner to form a desirable and unified environment within its own boundaries.
C. The exceptions to the standard requirements of Chapters 11 and 12 of the City Code that are contained in PUD-_-2021 are justified by the design of the development described therein.
D. PUD-_-2021 is of sufficient size, composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit without dependence upon any subsequent unit.
Section 4. The proposal is hereby adopted and the designation of the land shall be, and hereby is amended in the C-REG-SER Zoning District as Planned Unit Development PUD- _-2021 and the legal descriptions of land in each district referred to in City Code Section 11.03, subdivision 1, subparagraph B, shall be and are amended accordingly.
Section 5. The land shall be subject to the terms and conditions of that certain Development Agreement dated as of _____, 2021 entered into between Chase Bank, a ______, and the City of Eden Prairie (hereinafter “Development Agreement”). The Development Agreement contains the terms and conditions of PUD-_-2021, and are hereby made a part hereof.
Section 6. City Code Chapter 1 entitled “General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation” and Section 11.99 entitled “Violation a Misdemeanor” are hereby adopted in their entirety by reference, as though repeated verbatim herein.
Section 7. This Ordinance shall become effective from and after its passage and publication.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 6th Day of April, 2021, and finally read and adopted and ordered published in summary form as attached hereto at a regular meeting of the City Council of said City on the ___ day of ___, 2021.
ATTEST:
______Kathleen Porta, City Clerk Ronald A. Case, Mayor
PUBLISHED in the Sun Current on _____, 2021.
EXHIBIT A
PUD Legal Description
Parcel A: Lot 3, Block 1, Prairie View Center 3rd Addition (Abstract Property)
Parcel B: Non-exclusive easements over Lots 1, 2, and 3, Block 1, Prairie View Center 3rd Addition, as contained in the Declaration of Easements to Provide Ingress, Egress and Parking, dated November 6, 1987, recorded December 4, 1987, in the office of the County Recorder as Doc. No. 5354103.
Parcel C: Non-Exclusive easement for driveway purposes over Lot 1, Block 2, Minnesota Tree Fourth Addition, as contained in the Shared Driveway Easement and Maintenance Agreement, dated July 19, 2013, recorded July 31, 2013, in the office of the County Recorder as Doc. No. 9987231.
Parcel D: Non-Exclusive easements over Lots 1, 2, and 3, Block 1, Prairie View Center 3rd Addition, as contained in the Declaration of Restrictive Covenants, Easements and Operating Agreement, dated October 15, 2018, recorded October 17, 2018, in the office of the County Recorder as Doc. No. 10601652.
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2021-___
A RESOLUTION APPROVING THE PLANNED UNIT DEVELOPMENT CONCEPT OF CHASE BANK FOR THE ARCHITECT PARTNERSHIP
WHEREAS, the City of Eden Prairie has by virtue of City Code provided for the Planned Unit Development (PUD) Concept of certain areas located within the City; and
WHEREAS, the Planning Commission did conduct a public hearing on March 8, 2021, on Chase Bank by The Architect Partnership and considered their request for approval of the PUD Concept Plan and recommended approval of the request to the City Council; and
WHEREAS, the City Council did consider the request on April 6, 2021.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Eden Prairie, Minnesota, as follows:
1. Chase Bank, being in Hennepin County, Minnesota, legally described as outlined in Exhibit A, is attached hereto and made a part hereof (“Property”).
2. That the City Council does grant PUD Concept approval as outlined in the plans stamp dated March 31, 2021.
3. That the PUD Concept meets the recommendations of the Planning Commission dated March 8, 2021.
ADOPTED by the City Council of the City of Eden Prairie this 6th day of April, 2021.
______Ronald A. Case, Mayor ATTEST:
______Kathleen Porta, City Clerk
EXHIBIT A
PUD Concept
Legal Description:
Parcel A: Lot 3, Block 1, Prairie View Center 3rd Addition (Abstract Property)
Parcel B: Non-exclusive easements over Lots 1, 2, and 3, Block 1, Prairie View Center 3rd Addition, as contained in the Declaration of Easements to Provide Ingress, Egress and Parking, dated November 6, 1987, recorded December 4, 1987, in the office of the County Recorder as Doc. No. 5354103.
Parcel C: Non-Exclusive easement for driveway purposes over Lot 1, Block 2, Minnesota Tree Fourth Addition, as contained in the Shared Driveway Easement and Maintenance Agreement, dated July 19, 2013, recorded July 31, 2013, in the office of the County Recorder as Doc. No. 9987231.
Parcel D: Non-Exclusive easements over Lots 1, 2, and 3, Block 1, Prairie View Center 3rd Addition, as contained in the Declaration of Restrictive Covenants, Easements and Operating Agreement, dated October 15, 2018, recorded October 17, 2018, in the office of the County Recorder as Doc. No. 10601652.
STAFF REPORT
TO: Planning Commission
FROM: Sarah Strain, Planner I
DATE: March 8, 2021
SUBJECT: Chase Bank
LOCATION: 928 Prairie Center Drive
APPLICANT: Kimley-Horn and Associates, Inc.
OWNERS: Prairie Retails, LLC, United Properties
120 DAY REVIEW: May 21, 2021
REQUEST: • Planned Unit Development Concept Review on 0.61 acres • Planned Unit Development Review with waivers on 0.61 acres • Site Plan Review on 0.61 acres
BACKGROUND The applicant is proposing to construct an approximately 3,300 square foot, single story bank building with a drive-through. The 0.61 acre site is located near the intersection of Plaza Drive and Prairie Center Drive and is currently occupied by a vacant Baker Square building. The site is surrounded by commercial buildings on the north, east, and west sides. US-212 is located to the south.
The property is currently zoned C-Reg-Ser and guided for Regional Commercial in the future land use plan. A bank is a permitted use in this zoning district and future land use.
SITE PLAN The applicant is proposing to construct an approximately 3,300 square foot, single story bank building with a drive-through. Based on this usage, 20 parking spaces are required by City Code. These spaces are provided in surface parking lots on the north and south sides of the building. The applicant will be providing more stalls than are currently present on the site, which is consistent with the Planned Unit Development (PUD) for the whole Prairieview Shopping Center. The proposed building and parking areas comply with all setback requirements. Staff Report – Chase Bank March 8, 2021 Page 2
Vehicle access to the site will remain the same from Plaza Drive. The drive-through will be a single lane ATM. The ATM and drive-through accessory structure are circled in the image to the right. Vehicles will enter the drive-through from the south. The applicant is proposing to repaint the drive aisle on the north side of the building to accommodate two-way traffic. This drive aisle is currently one-way driving. The applicant has obtained written approval from the property owner to the north to make this circulation change. The applicant has also obtained written approval from the property owner to restripe nine (9) stalls from angled to 90 degree parking. Both are shown in the image below.
ARCHITECHTURAL STANDARDS The proposed building features articulation on all four sides, providing visual interest to the building. The south and west elevations feature large spans of glass to offer natural lighting and create a connection between pedestrians, visitors, and the building. As explained further below, the applicant is seeking a waiver from the code provision requiring the ground floor of all buildings in the Commercial zoning district to be Class I materials. The anodized aluminum will be on the south and west façades and is outlined on one of the façades in the picture to the right. The Staff Report – Chase Bank March 8, 2021 Page 3
proposed building meets all other architectural requirements.
PLANNED UNIT DEVELOPMENT WAIVERS The purpose of a Planned Unit Development (PUD) as stated in the City Code is to provide for a more creative and efficient approach to the use of land within the City; to allow variety in the types of environment available to people and distribution of overall density of population and intensity of land use where desirable and feasible; and provide for greater creativity and flexibility in environmental design.
As a part of the PUD process, the applicant is seeking a waiver to City Code requirements as outlined below.
A. Building Material Standards Commercial buildings are required by City code to have 100 percent Class I materials on the ground floor. The proposed building is almost 100 percent Class I materials with the exception of the anodized aluminum framing windows on the south and west façades. The total square footage of anodized aluminum on both façades is about 130 square feet, or 2.5 percent of the total façade. The anodized aluminum is a characteristic design element of Chase Bank and offers contrast to the brick building.
The PUD waiver is to allow 2.5 percent of the total building façade be comprised of Class II material. The building façade would be 97.5 percent Class I materials and would be 100 percent Class I material on the north and east façades. This waiver would include the proposed anodized aluminum on both the south and west sides of the building.
LANDSCAPE AND TREE REPLACEMENT PLAN The applicant is proposing to remove most existing landscaping and trees from the site. Three (3) trees along Plaza Drive will be preserved as they are largely outside of the construction area. There is one (1) significant tree on the site that will be removed and require tree replacement. The proposed plan meets landscaping requirements but is currently short on tree replacement requirements. Due to the small site and large utility easement, there are not many suitable locations for a tree. Two (2) of the proposed trees are the minimum size requirement; these tree sizes could be increased to meet all the landscaping and tree replacement requirements. Prior to first reading at City Council, the applicant will need to revise the plan to include two (2) additional caliper inches for tree replacement.
SIDEWALKS There is an existing sidewalk along Plaza Drive. The applicant is proposing to provide a five (5) foot, ADA compliant sidewalk connecting the main entrance to the sidewalk on Plaza Drive. A pedestrian crossing is also proposed between the northeast corner of the proposed bank building and the sidewalk/patio area at Starbucks on the adjacent property.
Staff Report – Chase Bank March 8, 2021 Page 4
DRAINAGE There is currently no stormwater management on the site. Due to space constraints and the developed nature of the site, the applicant is proposing underground stormwater retention. Stormwater will be treated prior to entering the underground retention system. The location of the underground system under the south parking lot is intended to allow the drive through to continue operations when the system requires maintenance. The building will be able to be accessed from the northern parking lot and entrance. The project is slightly decreasing the amount of impervious surface on the site.
The site will also incorporate stormwater reuse to irrigate the landscape areas on site.
LIGHTING Decorative wall mounted lights will be located on the north and south façades. While the lights are both up- cast and down-cast, the illumination is minimal as can be noted in the image at right at a similar Chase Bank location. The site lighting meets City Code requirements.
SIGNS A sign is proposed to be located on the side of the accessory structure sheltering the ATM, shown below. The sign meets code requirements. Sign areas are shown on all four (4) elevations. The site is also permitted one (1) freestanding sign. All proposed signs will require review and approval through the sign permit process and compliance with Section 11.70.
SUSTAINABILITY FEATURES The applicant is proposing various sustainability features, including LED lighting throughout the site, native vegetation, underground stormwater management, stormwater reuse for onsite irrigation, and bike racks.
STAFF RECOMMENDATION Staff recommends approval of the following request:
• Planned Unit Development Concept Review on 0.61 acres • Planned Unit Development Review with waivers on 0.61 acres • Site Plan Review on 0.61 acres
This is based on plans stamp dated March 3, 2021, staff report dated March 8, 2021 and the following conditions:
1. Prior to the 1st reading by the City Council, the applicant shall: a. Revise the landscape and tree replacement plan to include two (2) additional caliper Staff Report – Chase Bank March 8, 2021 Page 5
inches to meet tree replacement requirements. b. The Grading and Drainage Plan indicates that OCS-01 has two (2) 4-inch orifices within the weir wall. To minimize the risk of clogging, the minimum diameter opening size in outlet control structures utilized in the City is 8-inches. Evaluate a larger orifice diameter or alternative weir wall design to reflect this standard. c. Ensure that adequate ballast over the underground chambers and liner will prevent buoyancy issues from seasonally high groundwater. d. Ensure the weir wall design is accurately reflected in the HydroCAD model and that the current model suggests a 12-inch orifice within the weir wall. e. Provide documentation that the underground chamber design is able to support anticipated axle load bearing (e.g., firetrucks and armored bank cars). f. Summarize the existing and proposed annual loading of total suspended solids and total phosphorus in a table in the narrative portion of the Stormwater Management Report rather than only including the information in the Appendix.
2. Prior to land alteration permit issuance, the applicant shall: a. Submit detailed utility and erosion control plans for review and approval by the City Engineer. b. Obtain and provide documentation of Watershed District approval. c. Notify the City and Watershed District 48 hours in advance of grading. d. Install erosion control at the grading limits of the property for review and approval by the City. e. Secure a Temporary Construction Easement to do work on the property to the north. f. Submit a landscaping letter of credit or escrow surety equivalent to 150% of the cost of the landscaping.
3. The following waivers are granted through the PUD for the project as indicated in the plans stamp dated March 3, 2021.
A. Building Material Standards Commercial buildings are required by City Code to have 100 percent Class I materials on the ground floor. The proposed building is permitted to have 2.5 percent of the total façade be comprised of Class II material. Guide Plan Map: Chase Bank Address: 928 Prairie Center Drive Eden Prairie, Minnesota 55344
VALLEY VIEW RD
VALLEY VIEW RD
PRAIRIE CENTERDR Project Site PRAIRIE CENTER DR CENTER PRAIRIE
RAMP PLAZA DR RAMP US HIGHWAY 212
US HIGHWAY 212
RAMP TECHNOLOGY DR RAMP
City of Eden Prairie Land Use Guide Plan Map 2010-2040 Rural Industrial Flex Tech Low Density Residential Flex Service Medium Density Residential Eco Innovation Medium Migh Density Residential Industrial High Density Residential Airport Mixed-Use Public / Semi-Public Town Center Parks & Open Space Transit-Oriented Development Golf Course Date Approved: 10-01-2019 ¯ Regional Commercial Utility & Railroad DISCLAIMER: The City of Eden Prairie does not warrant the accuracy nor the correctness of the information contained in this map. It is your responsibility to verify the accuracy of this information. In no event will The City of Eden Prairie be liable for any damages, including loss of business, lost profits, business interruption, loss of business information or other pecuniary loss that might arise from the use of this map or the information it contains. Map information is believed to be accurate but accuracy is not guaranteed. Commercial Right-of-Way Any errors or omissions should be reported to The City of Eden Prairie. M:\GIS\Users\Departments\CommDev\Themes\Shapes\Zoning and all other land use information\OfficialMaps\OfficialGuidePlan.mxd Map was Updated/Created: April 18, 2008 Office 390 195 0 390 Feet Zoning Map: Chase Bank Address: 928 Prairie Center Drive Eden Prairie, MN 55344
PRAIRIE CENTERDR Project Site
PRAIRIE CENTERDR
PLAZA DR RAMP RAMP
US HIGHWAY 212
US HIGHWAY 212 RAMP
RAMP
TECHNOLOGY DR
City of Eden Prairie Zoning Map Rural TC-C R1-44 One Family- 44,000 sf. min. TC-R R1-22 One Family-22,000 sf min. TC-MU R1-13.5 One Family-13,500 sf min. TOD-E R1-9.5 One Family-9,500 sf min. TOD-R Transit Oriented Development - Residential Transit Oriented Development - Residential RM-6.5 Multi-Family-6.7 U.P.A. max. TOD-MU RM-2.5 Multi-Family-17.4 U.P.A. max. Industrial Park - 2 Acre Min, Airport Office Industrial Park - 5 Acre Min. Up dated through approved Ordinances #26-2008 ¯ Ordinance #33-2001 (BFI Addition) approved, but not shown on this map edition Office General Industrial - 5 Acre Min. Date: March 1, 2020 Neighborhood Commercial Public In case of discrepency related to a zoning classification on this zoning map, the Ordinance Community Commercial Parks and Open Space and attached legal description on file at Eden Prairie City Center will prevail. Highway Commercial Golf Course Airport Commercial Water 0 0.05 0.1 DISCLAIMER: The City of Eden Prairie does not warrant the accuracy nor the correctness of the information contained in this map. It is your responsibility to verify the accuracy of this information. In no event will The City of Eden Prairie be liable for any damages, including loss of business, lost profits, business interruption, loss of business information Regional Service Commercial Right of Way or other pecuniary loss that might arise from the use of this map or the information it contains. Map information is believed to be accurate but accuracy is not guaranteed. Any errors or omissions should be reported to T he City of Eden Prairie. Regional Commercial M:\GIS\Users\Departments\CommDev\Themes\Shapes\Zoning and all other land use information\OfficialMaps\OfficialZoning.mxd Miles Map was Updated/Created: June 11, 2008
Aerial Map: Chase Bank Address: 928 Prairie Center Drive Eden Prairie, Minnesota 55344
PRAIRIE CENTER DR CENTER PRAIRIE Project Site
PLAZA DR
PRAIRIE CENTER DR
TECHNOLOGY DR ¯ 0 195 390 780 Feet APPROVED MINUTES
EDEN PRAIRIE PLANNING COMMISSION
MONDAY, MARCH 8, 2021 7:00 PM—CITY CENTER Council Chambers 8080 Mitchell Road
COMMISSION MEMBERS: John Kirk, Ann Higgins, Andrew Pieper, Ed Farr, Michael DeSanctis, Rachel Markos, Carole Mette, William Gooding
CITY STAFF: Julie Klima, City Planner; Matt Bourne, Manager of Parks and Natural Resources; Rod Rue, City Engineer
I. CALL THE MEETING TO ORDER
Chair Farr called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE – ROLL CALL
Commissioner Pieper was absent.
III. APPROVAL OF AGENDA
MOTION: Mette moved, seconded by Kirk to approve the agenda. MOTION CARRIED 7-0.
IV. MINUTES
MOTION: DeSanctis moved, seconded by Gooding to approve the minutes of February 8, 2021. MOTION CARRIED 7-0.
V. PUBLIC HEARINGS
CHASE BANK (2020-12) Request for: • Planned Unit Development Concept Review on 0.61 acres • Planned Unit Development District Review with waivers on 0.61 acres • Site Plan Review on 0.61 acres
Brian Wurdeman, the civil engineer representing the applicant, presented a PowerPoint and explained the application. This was a proposed redevelopment of the former Baker’s Square restaurant east of the Culver’s Restaurant and west of the Starbuck’s. It was zoned commercial, which would fit the proposed development use. The site plan showed the 3,300 square-foot bank footprint, the location of the ATM, and the shared private PLANNING COMMISSION MINUTES March 8, 2021 Page 2
(existing) driveway. There would be 20 parking stalls on the north and south side, with two entrances. The north driveway would be converted to a two-way, 90-degree driveway from a one-way. Enhanced pedestrian connections would be included as a part of the development, as well as bike racks on the south side of the building. The new development would have slightly less impervious surface area than the former site and utilize an underground stormwater management system which would collect runoff from both the bank area and the parking lot. The landscape plan would preserve three mature trees onsite and remove one, which would be replaced, and include a compensatory replacement of trees. Foundation plantings would be added around the parking areas, and they would be irrigated by the onsite managed stormwater system. Another sustainable feature was the LED lighting.
Terron Wright, the architect, explained the floor plan. There would be eight offices and a dual entry, one north and one south. Class One materials comprised the cladding. He displayed the building elevations and explained a waiver was being sought for the inclusion of Class Two materials on the north and south facades. Mechanical equipment would not be visible from the street due to the low roof design and the screening. A single-story drive-up ATM canopy was also proposed.
Mette asked if the doors on the north and the south were intended for public access during business hours, and if there was an additional employee entrance. Wurdeman replied these two doors would remain open during business hours. DeSanctis asked what lifespan the aluminum composite panels would have. Wurdeman replied they had a 20- year lifespan. Farr asked the reason for the four accessible parking stalls, which were above requirements and could free up green space. Wurdeman replied it was preferred to have at least two accessible parking stalls, so the number of stalls could be reduced. Two were typically provided.
Klima presented the staff report. The site’s proposed use was consistent with the existing zoning and the proposed development did comply with all parking, setback, and building height, and the only waiver requested was for the two percent of materials (ACM) that were Class Two materials. Staff recommended approval. A condition regarding the removal of trees was included in the staff report and could be resolved a number of ways.
Mette asked why metal panels were not considered a Class One material. Klima replied in 2016 when the City was updating its design guidelines and building materials requirements the City Council and Planning Commission conducted visual surveys. A robust conversation ensued about metal panels and the consensus was while neither party was opposed to this material they were also not ready to allow it to be a Class One, allowed at 75 percent by right. Requiring a PUD process allowed the commission and City Council to review and allow this material. Mette asked if the project would meet the requirement regarding the needed caliper inches for the trees. Klima replied if the applicant either added a tree or added a couple of inches to the existing trees, either would meet the requirement.
PLANNING COMMISSION MINUTES March 8, 2021 Page 3
Farr asked if the offsite utility runs on the east side was a suggestion of staff and/or was acceptable by the City. Rue replied staff did not have an issue with it as long as the applicant had permission. He would, however, like to know why the applicant requested this. Farr also asked if the temporary fence would compromise safety during construction. Rue replied the City would like to see a bypass plan. He anticipated a one-day closure to install the storm sewer. Wurdeman replied the utilities were located on the east side in coordination with the watershed and the site to the east was owned by the same entity that owned the Baker’s Square. Other utilities would be connected in the same location as was the case for that restaurant.
DeSantis asked if there would be any environmental hazards during the actual construction, if the building materials would be recycled materials, and if there was a plan for recycling the deconstructed materials. Wurdeman replied a Phase I environmental assessment was completed, and there was a continued investigation as to a Phase II assessment. At this time, he had not considered reused materials, but may still review that idea with the contractor; the applicant was not yet at that point. Wright replied the previous developments were an infill site and a parking lot, respectively, so there was no precedent for recycling deconstructed materials. Klima added from a zoning code standpoint this did not raise concerns.
MOTION: Kirk moved, seconded by DeSanctis to close the public hearing. MOTION CARRIED 7-0.
Mette agreed with removing one or two accessible parking stalls to save an existing tree or replant a threatened tree. She requested the applicant use a solid, high quality metal such as zinc rather than the proposed composite materials. She commended the cast stone trash enclosure but suggested the gate be made to blend in. DeSanctis requested the northwest Basswood tree that encroached on the building might not be realistically saved, and he suggested the applicant investigate what species of tree would best fit that cramped space.
Kirk asked for and received clarification that the material substitution Mette suggested was a Class Two material, not a Class One. He noted the difficulty of trying to make a company’s design standards mesh with the City’s standards. He wished to solicit opinions from the commissioners in the construction industry on the anodized aluminum, because he was inclined to allow it but did not know its lifespan. Farr replied he considered the aluminum composite to be a sturdy material and in the landscaped area as proposed by the developer, it would not be impacted as it might adjacent to the sidewalk, for example. It came in different thicknesses, such as a six-inch rather than a four-inch. He considered the ACM a high-class material and had no objection to it. He commended the interior circulation plan and the two entrances. He again urged the applicant to reduce the number of accessible stalls to gain 120-150 square feet for tree replacement.
Gooding commended the design and also approved of the aluminum composite (ACM). He was more inclined to add larger trees than to decrease the number of the accessible PLANNING COMMISSION MINUTES March 8, 2021 Page 4
parking stalls. Markos suggested the pavement/colored cement work near Culvers could be carried through this development, as it added nice features with a minimal amount of work. Mette seconded this suggestion, saying it would tie the pedestrian walkway with the rest of the site. She added she was concerned about the visibility of the pedestrian crosswalk so that cars taking a quick corner into Starbucks will see them. Farr noted the driveways along Plaza Drive were wide-entrance and served other businesses than the immediate business in the sites. He stated Plaza Drive might be a greater risk area to pedestrians than the internal traffic onsite. He suggested the City have a discussion on this in the future.
DeSanctis he was not aware that the strip of commercial outlets to the northeast of this proposed building had a sharply defined crosswalk to the proposed site. He expressed concern that an assumption was being made that this secondary effect was a safe transition,. Farr replied he preferred crosswalks not be located in the middle of the parking lot, but he noted DeSanctis’s concern.
MOTION: Kirk moved, seconded by DeSanctis to approve the Planned Unit Development Concept Review on 0.61 acres, the Planned Unit Development District Review with waivers on 0.61 acres, and the Site Plan Review on 0.61 acres, based on plans stamp dated March 3, 2021, and the staff report dated March 8, 2021. MOTION CARRIED 7-0.
VI. PLANNERS’ REPORT
Klima announced new candidates for Planning Commission were recently appointed by the City Council. Commission members Mette and Farr were reappointed, and Robert Taylor was appointed to the vacant seat on the commission. The terms would begin April 1.
VII. MEMBERS’ REPORTS
VIII. ADJOURNMENT
MOTION: Markos moved, seconded by Gooding to adjourn. MOTION CARRIED 7-0. The meeting was adjourned at 7:53 p.m. CITY COUNCIL AGENDA DATE:
April 06, 2021 SECTION: Payment of Claims
DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Sue Kotchevar, Office of the Payment of Claims X. City Manager/Finance
Requested Action
Move to: Approve the Payment of Claims as submitted (roll call vote)
Synopsis
Checks 281062 – 281635
Wire Transfers 1027469 - 1027619
Wire Transfers 8126 - 8158
Purchasing Card 8157
City of Eden Prairie Council Check Summary 4/6/2021
Division Amount 100 City Manager 13,716 308 E-911 15,575 101 Legislative 23,255 314 Special Investigations 20 102 Legal Counsel 42,527 315 Economic Development 30,804 110 City Clerk -11 317 Eden Prairie Players 144 111 Customer Service 601 509 CIP Fund 88,108 112 Human Resources 31 513 CIP Pavement Management 195 113 Communications 6,205 522 Improvement Projects 2006 10,952 114 Benefits & Training 17,884 528 Shady Oak Rd-CR 61 North 2,580 130 Assessing 315 532 EP Road Connect Flying Cloud 5,664 131 Finance 638 536 General LRT 66,584 132 Housing and Community Services 146 539 2020 Improvement Projects 16,675 133 Planning 65 540 Duck Lake Rd. Reconstruction 21,745 136 Public Safety Communications 19,520 804 100 Year History 83 137 Economic Development 6,250 Total Capital Projects Fund 259,127 138 Community Development Admin. 833 151 Park Maintenance 30,564 601 Prairie Village Liquor 157,501 153 Organized Athletics 5,003 602 Den Road Liquor 267,869 154 Community Center 14,015 603 Prairie View Liquor 162,532 155 Beaches 81 605 Den Road Building 5,376 156 Youth Programs 1,005 701 Water Enterprise Fund 157,454 158 Senior Center 256 702 Wastewater Enterprise Fund 368,535 160 Therapeutic Recreation 40 703 Stormwater Enterprise Fund 160,187 162 Arts 75 Total Enterprise Fund 1,279,454 163 Outdoor Center 685 168 Arts Center 750 802 494 Commuter Services 45,372 180 Police Sworn 52,951 806 SAC Agency Fund 17,395 184 Fire 27,911 807 Benefits Fund 581,671 186 Inspections 3,696 811 Property Insurance 2,152 200 Engineering 1,499 812 Fleet Internal Service 43,099 201 Street Maintenance 43,652 813 IT Internal Service 87,676 202 Street Lighting 4,134 815 Facilites Operating ISF 48,334 Total General Fund 318,290 816 Facilites City Center ISF 28,084 817 Facilites Comm. Center ISF 60,911 301 CDBG 8,447 Total Internal Svc/Agency Funds 914,694 303 Cemetary Operation 19 Total Special Revenue Fund 8,466 Report Total 2,780,030 City of Eden Prairie Council Check Register by GL 4/6/2021
Check # Amount Supplier / Explanation Account Description Business Unit Comments 281169 354,849 METROPOLITAN COUNCIL Other Revenue Wasterwater Collection Wastewater svc fee April 2021 8147 261,151 ULTIMATE SOFTWARE GROUP, THE Federal Taxes Withheld Health and Benefits Payroll taxes PR Ending 03.12.21 8145 191,547 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR ending 02.26.21 281184 150,000 RILEY PURGATORY BLUFF CREEK WATERSHED DI Improvement Contracts Stormwater Capital Lower Riley Creek streambank stabilization proj. 8150 95,023 MINNESOTA DEPT OF REVENUE Sales Tax Payable Water Enterprise Fund 281311 66,584 METRO TRANSIT Other Contracted Services General LRT 281625 58,383 STRYKER SALES CORPORATION Capital Under $25,000 Capital Maint. & Reinvestment 1027600 44,323 GREGERSON ROSOW JOHNSON & NILAN LTD Legal EP Rd Connect to Flying Cloud 1027605 38,795 LOGIS LOGIS IT Operating 8157 38,115 USB-PURCHASING CARD Operating Supplies Utility Operations - General 8139 38,053 FURTHER - AKA SELECT HSA - Employee Health and Benefits 1027562 35,622 XCEL ENERGY Electric Hidden Ponds Park 281566 32,566 COMPASS MINERALS AMERICA, INC Salt Snow & Ice Control 8149 28,250 EMPOWER Deferred Compensation Health and Benefits 281136 25,375 BOLTON & MENK INC Design & Engineering Stormwater Capital 1027548 24,619 CENTERPOINT ENERGY Gas General Community Center 1027615 22,891 SRF CONSULTING GROUP INC Design & Engineering EP Rd Connect to Flying Cloud 281344 21,497 VALLEY RICH CO INC Equipment Repair & Maint Water Distribution 281234 21,222 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 8148 21,197 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 281134 20,661 AXON ENTERPRISE INC Capital Under $25,000 Police Sworn 1027549 18,865 DIVERSE BUILDING MAINTENANCE Janitor Service Housing and Human Svcs 1027499 18,834 ELECTRIC PUMP Repair & Maint. Supplies Wastewater Lift Station 281630 18,794 ULTIMATE SOFTWARE GROUP, THE Ultimate (prev. Ceridian) IT Operating 281632 18,680 WASHINGTON COUNTY Other Contracted Services Public Safety Communications 281386 16,555 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 281616 16,267 REHBEIN'S AGRICULTURAL SERVICES Lime Residual Removal Water Treatment 281611 16,026 PRAIRIEVIEW RETAIL LLC Building Rental Prairie View Liquor Store 1027560 15,677 STREICHERS Clothing & Uniforms Police Sworn 281309 15,614 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 8140 15,547 LIFE INSURANCE COMPANY OF NORTH AMERICA HSA - Employee Health and Benefits 281091 14,919 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 281591 14,739 ISG Other Contracted Services Capital Maint. & Reinvestment 8133 14,711 WORLDPAY INTEGRATED PAYMENTS Bank and Service Charges Prairie View Liquor Store 281582 14,676 GRI EDEN PRAIRIE, LLC Waste Disposal Prairie Village Liquor Store 281329 14,600 RAVE MOBILE SAFETY Equipment Repair & Maint E-911 Program 281597 14,488 METERING & TECHNOLOGY SOLUTIONS Capital Under $25,000 Water Metering 281242 13,593 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 281168 13,452 METRO CITIES Dues & Subscriptions City Council 281209 12,322 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 281116 11,599 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 281411 11,075 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 281070 10,872 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 8126 10,668 I-494 CORRIDOR COMMISSION Wages and Benefits 494 Corridor Commission 8158 10,668 I-494 CORRIDOR COMMISSION Wages and Benefits 494 Corridor Commission 1027505 10,182 MTI DISTRIBUTING INC Autos Utility Operations - General 281395 10,170 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 281363 9,925 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 281225 9,802 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 1027502 9,727 GRAYBAR Design & Engineering Economic Development Fund 281598 9,548 METRO TRANSIT Design & Engineering Economic Development Fund Check # Amount Supplier / Explanation Account Description Business Unit Comments 281255 9,524 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 281195 9,227 VERIZON WIRELESS Data Plans - Police IT Operating 281084 9,219 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 281284 9,200 DEYOUNG CONSULTING SERVICES Other Contracted Services City Council 281090 8,977 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Den Road Liquor Store 281619 8,975 SHADYWOOD TREE EXPERTS INC Other Contracted Services Tree Removal 281082 8,702 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 1027497 8,575 CENTERPOINT ENERGY Gas Senior Center 281336 8,500 STAR TRIBUNE Employment Advertising Organizational Services 281261 7,997 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 281298 7,898 HP INC Computers IT Operating 8134 7,867 FURTHER - AKA SELECT FSA - Dependent Care Health and Benefits 281589 7,767 HOME DEPOT CREDIT SERVICES Small Tools City Hall (City Cost) 281603 7,540 MN MECHANICAL SOLUTIONS INC Equipment Repair & Maint Water Treatment 281378 7,408 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 281327 7,331 PRESCRIPTION LANDSCAPE Contract Svcs - Snow Removal Fire Station #1 281215 7,006 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 281167 7,000 MESSERLI & KRAMER Messerli & Kramer 494 Corridor Commission 1027599 6,927 GRAYBAR Design & Engineering Economic Development Fund 281101 6,803 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 1027542 6,369 WSB & ASSOCIATES INC Design & Engineering 2020 Improvement Projects 281596 6,250 MCCD Other Contracted Services Economic Development 281594 6,238 KORTERRA, INC Other Contracted Services Utility Operations - General 281353 6,064 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 281375 5,988 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 281299 5,937 INTEGRITY REMODELING & DESIGN GROUP LLC Other Contracted Services Capital Maint. & Reinvestment 281577 5,926 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Autos Fleet - Police 1027493 5,916 WSB & ASSOCIATES INC Design & Engineering Stormwater Non-Capital 281248 5,814 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 1027491 5,655 SITEONE LANDSCAPE SUPPLY, LLC Chemicals Park Maintenance 1027513 5,621 WALL TRENDS INC Contract Svcs - General Bldg Fitness/Conference - Cmty Ctr 8136 5,327 CARD CONNECT Bank and Service Charges Community Center Admin 281149 5,231 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Autos Fleet - Police 281083 5,214 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 281115 5,196 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 281289 5,125 HAMMER COMMUNITY SOLAR LLC Electric Facilities Operating ISF 281379 5,071 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 281417 5,032 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 1027554 5,000 HAWKINS INC Treatment Chemicals Water Treatment 8143 4,950 FURTHER - AKA SELECT HRA Health and Benefits 281288 4,918 GRAYMONT Treatment Chemicals Water Treatment 281151 4,904 GRAYMONT Treatment Chemicals Water Treatment 281581 4,872 GRAYMONT Treatment Chemicals Water Treatment 281154 4,852 HEALTHPARTNERS Wages and Benefits 494 Corridor Commission 281226 4,852 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 281202 4,825 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 281285 4,810 DYNAMIC IMAGING SYSTEMS INC Software Maintenance IT Operating 281179 4,707 POSTMASTER Postage Communications 281310 4,696 METERING & TECHNOLOGY SOLUTIONS Capital Under $25,000 Water Metering 281181 4,645 PROP Other Contracted Services CDBG - Public Service 1027485 4,641 GUNNAR ELECTRIC CO INC Design & Engineering Street Lighting 281122 4,626 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 281631 4,608 UNIVERSAL ATHLETIC SERVICES INC Operating Supplies Softball 281227 4,591 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 281410 4,529 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store Check # Amount Supplier / Explanation Account Description Business Unit Comments 1027528 4,418 AMERICAN ENGINEERING TESTING INC Testing Improvement Projects 2006 281233 4,372 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Den Road Liquor Store 8127 4,288 SAGE PAYMENT SOLUTIONS Bank and Service Charges Wastewater Accounting 281385 4,255 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Den Road Liquor Store 281292 4,253 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Equipment Repair & Maint Police Sworn 281250 4,220 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 281078 4,076 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 1027582 4,050 CUTTING EDGE PROPERTY MAINTENANCE INC Contract Svcs - Snow Removal Den Bldg. - CAM 1027530 4,035 CUTTING EDGE PROPERTY MAINTENANCE INC Contract Svcs - Snow Removal Den Bldg. - CAM 281370 3,995 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 1027481 3,975 CUTTING EDGE PROPERTY MAINTENANCE INC Contract Svcs - Snow Removal Building 51 281282 3,960 DAVEY TREE EXPERT COMPANY, THE Other Contracted Services Tree Removal 281099 3,744 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 281192 3,739 SSI KEF SLB LLC Electric City Center - CAM 281401 3,636 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 281296 3,598 HINTERLAND CSG LLC Electric Facilities Operating ISF 281377 3,595 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 8153 3,521 FURTHER - AKA SELECT FSA - Dependent Care Health and Benefits 281158 3,461 IMPACT PROVEN SOLUTIONS Other Contracted Services Wastewater Accounting 8155 3,436 FURTHER - AKA SELECT FSA - Dependent Care Health and Benefits 281107 3,414 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 281066 3,381 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 281186 3,338 SAFEASSURE CONSULTANTS INC Other Contracted Services Organizational Services 281349 3,326 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Riley Lake 8130 3,312 US BANK - CREDIT CARD MERCHANT ONLY Bank and Service Charges Finance 281573 3,267 DG CENTRAL 1 LLC Electric Facilities Operating ISF 281203 3,247 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 281613 3,230 PRESCRIPTION LANDSCAPE Contract Svcs - Snow Removal City Center - CAM 281351 3,208 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 281345 3,182 WM CORPORATE SERVICES INC Waste Disposal Fire Station #1 1027597 3,177 GARTNER REFRIGERATION & MFG INC Contract Svcs - Ice Rink Ice Arena Maintenance 281333 3,091 SOBANIA COMMUNITY SOLAR Electric Facilities Operating ISF 1027611 3,036 PARROTT CONTRACTING INC Equipment Repair & Maint Water Distribution 1027616 3,000 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Supply (Wells) 281162 2,921 LAW ENFORCEMENT LABOR SERVICES INC. Union Dues Withheld Health and Benefits 1027522 2,912 WINE COMPANY, THE Liquor Product Received Den Road Liquor Store 281157 2,907 HIGHLAND OAKS LLC Reimburse-legal notices General Fund 281088 2,893 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 281392 2,752 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 281109 2,739 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 281277 2,704 CLIFTONLARSONALLEN LLP Other Contracted Services Organizational Services 281626 2,699 TARGETSOLUTIONS LEARNING, LLC Software Maintenance IT Operating 281254 2,626 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie View Liquor Store 281108 2,610 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie View Liquor Store 281610 2,591 POLLARD WATER Repair & Maint. Supplies Water Distribution 1027518 2,582 WINE COMPANY, THE Liquor Product Received Prairie Village Liquor Store 281138 2,570 CENTURYLINK Telephone City Center - CAM 1027472 2,565 WINE COMPANY, THE Liquor Product Received Prairie Village Liquor Store 281249 2,529 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie View Liquor Store 281208 2,507 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 281574 2,492 EARL F ANDERSEN INC Repair & Maint. Supplies Utility Operations - General 281560 2,490 CATALYST GRAPHICS INC Advertising Prairie View Liquor Store 281069 2,487 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 8135 2,440 AMERICAN EXPRESS Bank and Service Charges Inspections-Administration 281584 2,405 HEALTHPARTNERS OCCUPATIONAL MEDICINE Employment Support Test Organizational Services Check # Amount Supplier / Explanation Account Description Business Unit Comments 1027476 2,400 WINE COMPANY, THE Liquor Product Received Den Road Liquor Store 281317 2,320 MINNESOTA FIRE SERVICE CERTIFICATION BOA Training Fire 8131 2,296 FURTHER - AKA SELECT Other Contracted Services Health and Benefits 281240 2,290 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 281062 2,241 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 281321 2,178 NAC Contract Svcs - Plumbing General Community Center 281270 2,162 BEACON ATHLETICS Repair & Maint. Supplies Round Lake 281595 2,152 LEAGUE MN CITIES INS TRUST Insurance Property Insurance 1027569 2,144 VINOCOPIA Liquor Product Received Den Road Liquor Store 281355 2,082 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 281362 2,057 JJ TAYLOR DISTRIBUTING MINNESOTA Liquor Product Received Prairie Village Liquor Store 1027546 2,044 BOYER TRUCKS Equipment Parts Fleet Operating 1027526 2,040 WINE COMPANY, THE Liquor Product Received Prairie View Liquor Store 281065 2,019 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 281097 1,977 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 1027607 1,944 METRO SALES INCORPORATED* Equipment Rentals IT Operating 281131 1,935 ARVIG Fiber Lease Payments IT Operating 281419 1,878 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 281173 1,875 MN DEPT OF TRANSPORTATION Equipment Repair & Maint Improvement Projects 2006 281080 1,875 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 281590 1,872 INTERTECH INC Contract Development IT Operating 281280 1,863 CORE & MAIN Repair & Maint. Supplies Water Distribution 1027550 1,848 ESS BROTHERS & SONS INC Repair & Maint. Supplies Stormwater Collection 281204 1,846 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 1027617 1,842 STREICHERS Clothing & Uniforms Police Sworn 281126 1,832 AIRGAS USA LLC Supplies - Pool Pool Maintenance 281368 1,812 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 1027535 1,782 HACH COMPANY Laboratory Chemicals Water Treatment 1027564 1,634 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 281165 1,604 LUBE-TECH & PARTNERS LLC Lubricants & Additives Fleet Operating 1027480 1,601 WINE COMPANY, THE Liquor Product Received Prairie View Liquor Store 281183 1,593 PROP Other Contracted Services CDBG - Public Service 1027495 1,582 ANCHOR PAPER COMPANY Office Supplies Police Sworn 281403 1,576 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 281326 1,567 PERA Wages and Benefits 494 Corridor Commission 281628 1,540 THE ADVENT GROUP Temp 494 Corridor Commission 1027529 1,540 CLAREY'S SAFETY EQUIPMENT Training Supplies Police Sworn 281120 1,501 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 281150 1,500 GAGLIANO ANNE Training Fire 281194 1,500 THE ADVENT GROUP Temp 494 Corridor Commission 281340 1,500 THE ADVENT GROUP Temp 494 Corridor Commission 281182 1,495 PROP Other Contracted Services CDBG - Public Service 281380 1,495 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 281159 1,479 J H LARSON COMPANY Capital Under $25,000 FF&E - Furn, Fixtures & Equip. 281354 1,475 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 281398 1,474 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 1027492 1,425 VAN PAPER COMPANY Cleaning Supplies General Community Center 281139 1,422 CENTURYLINK Telephone Wastewater Lift Station 281373 1,411 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 281214 1,404 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 1027556 1,391 MENARDS Repair & Maint. Supplies Building 51 281635 1,374 YORKTOWN OFFICES Rent 494 Corridor Commission 281188 1,360 SHIRAZI ELHAM Conference/Prof. Dev. 494 Corridor Commission 1027587 1,334 LYNDALE PLANT SERVICES Contract Svcs - Int. Landscape City Hall (City Cost) 281415 1,333 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store Check # Amount Supplier / Explanation Account Description Business Unit Comments 281356 1,304 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 281612 1,300 PRECISE MRM LLC Other Contracted Services Snow & Ice Control 281222 1,291 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 281231 1,224 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 281119 1,205 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store 8151 1,188 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating 281259 1,180 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 281103 1,179 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 281074 1,176 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 281627 1,162 TEAM LABORATORY CHEMICAL CORPORATION Repair & Maint. Supplies Wastewater Lift Station 281593 1,140 KIESLER POLICE SUPPLY INC. Training Supplies Police Sworn 1027486 1,129 HACH COMPANY Operating Supplies Park Maintenance 281064 1,124 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 281135 1,117 BADGER STATE INSPECTION LLC Deposits Water Enterprise Fund 281113 1,101 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 281180 1,088 PRESCRIPTION LANDSCAPE Contract Svcs - Snow Removal City Center - CAM 281228 1,086 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 281166 1,083 MARCO INC Hardware - R&M IT Operating 281199 1,065 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 1027572 1,057 WINE COMPANY, THE Liquor Product Received Den Road Liquor Store 281244 1,028 WINEBOW Liquor Product Received Den Road Liquor Store 281281 1,008 COREMARK METALS Equipment Parts Fleet Operating 281104 1,006 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 281390 992 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 1027612 988 PRAIRIE ELECTRIC COMPANY Contract Svcs - Ice Rink City Hall (City Cost) 281552 975 ANCOM COMMUNICATIONS INC Equipment Repair & Maint E-911 Program 281341 960 TURNER PSYCHOTHERAPY Other Contracted Services Police Sworn 281123 952 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 1027545 933 BIFFS INC Waste Disposal Utility Operations - General 281129 923 ARAMARK UNIFORM AND CAREER APPAREL GROUP Operating Supplies-Linens Den Road Liquor Store 281079 922 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 281542 912 WESTMAN JERRY AR Utility Water Enterprise Fund 1027619 905 XCEL ENERGY Electric Forest Hills Park 281332 900 SCOTT NELSON COACHING INC Training Fire 281067 897 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 1027574 896 VINOCOPIA Liquor Product Received Prairie View Liquor Store 1027506 893 PRAIRIE ELECTRIC COMPANY Contract Svcs - Electrical Pool Maintenance 281286 876 FLYING CLOUD TRANSFER STATION 4553 Waste Disposal Park Maintenance 281550 868 AMERICAN PRESSURE INC Repair & Maint. Supplies Water Treatment 281086 855 DOMACE VINO Liquor Product Received Den Road Liquor Store 281269 855 ASPEN MILLS Clothing & Uniforms Fire 281265 850 AIRGAS USA LLC Supplies - Pool Pool Maintenance 281404 847 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store 1027581 837 CUSTOM HOSE TECH Equipment Parts Fleet Operating 1027543 832 YOUNGSTEDTS COLLISION CENTER Equipment Repair & Maint Fleet Operating 281305 828 LAKELAND ENGINEERING EQUIP CO Equipment Repair & Maint Round Lake 281263 827 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 281618 825 SCHLOMKA SERVICES LLC Contract Svcs - Plumbing Fire Station #1 281383 819 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 1027514 818 XCEL ENERGY Electric Flying Cloud Off Leash Park 281407 816 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 281152 812 GREAT LAKES COCA-COLA DISTRIBUTION Merchandise for Resale Concessions 281238 805 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 281391 793 PEQUOD DISTRIBUTION Liquor Product Received Den Road Liquor Store 1027557 787 METRO SALES INCORPORATED* Equipment Rentals IT Operating Check # Amount Supplier / Explanation Account Description Business Unit Comments 281196 776 WATER CONSERVATION SERVICES INC Other Contracted Services Water Distribution 1027558 730 METROPOLITAN MECHANICAL CONTRACTORS Contract Svcs - HVAC Fitness/Conference - Cmty Ctr 1027589 724 PAUL'S TWO-WAY RADIO Equipment Parts Fleet Operating 281561 720 CHRIS CASTLE INC Phone/Data/Web 494 Corridor Commission 281252 717 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 281592 716 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment 281599 716 MINNESOTA AIR INC Building Repair & Maint. Water Supply (Wells) 281245 715 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 281187 703 SCHLOMKA SERVICES LLC Contract Svcs - Plumbing Maintenance Facility 281579 700 GILES OUTDOOR SERVICES LLC Equipment Repair & Maint Stormwater Collection 1027565 697 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 281549 692 AIRGAS USA LLC Supplies - Pool Pool Maintenance 281073 687 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 1027534 681 FLEETPRIDE INC Equipment Repair & Maint Fleet Operating 1027519 680 VINOCOPIA Liquor Product Received Den Road Liquor Store 281085 680 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 1027567 662 WINE COMPANY, THE Liquor Product Received Prairie Village Liquor Store 1027537 659 JOHNSON, TROY Operating Supplies IT Operating 281094 652 MAVERICK WINE LLC Liquor Product Received Den Road Liquor Store 1027585 652 KRISS PREMIUM PRODUCTS INC Repair & Maint - Ice Rink Ice Arena Maintenance 1027586 649 LOWERY, THOMAS Operating Supplies Police Sworn 281220 647 WINEBOW Liquor Product Received Prairie Village Liquor Store 1027512 642 VISTAR CORPORATION Merchandise for Resale Concessions 1027598 640 GRAINGER Repair & Maint. Supplies Building 51 281543 634 WILHITE MARK AR Utility Water Enterprise Fund 8146 622 ULTIMATE SOFTWARE GROUP, THE Garnishment Withheld Health and Benefits 1027490 622 ROTO-ROOTER Contract Svcs - Plumbing Maintenance Facility 281223 620 BERGMAN LEDGE LLC Liquor Product Received Den Road Liquor Store 281338 620 STEVE LUCAS PHOTOGRAPHY Other Contracted Services Communications 281393 618 PRYES BREWING COMPANY Liquor Product Received Den Road Liquor Store 281325 613 PARAGON DEVELOPMENT SYSTEMS Other Contracted Services IT Operating 281569 610 CUBIC ITS INC Software Maintenance IT Operating 281124 606 WINEBOW Liquor Product Received Prairie View Liquor Store 1027570 603 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 281615 600 RABBIT RESCUE OF MN Other Contracted Services Specialty Fitness Programs 1027520 598 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 281272 584 BROCK WHITE COMPANY LLC Patching Asphalt Street Maintenance 281156 580 HENNEPIN TECHNICAL COLLEGE Training Fire 281606 571 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire 281239 567 PEQUOD DISTRIBUTION Liquor Product Received Den Road Liquor Store 281614 566 PRINCIPAL FINANCIAL GROUP Wages and Benefits 494 Corridor Commission 281264 563 VANDROVEC KEVIN P&R Refunds Community Center Admin 1027608 544 METROPOLITAN MECHANICAL CONTRACTORS Contract Svcs - HVAC City Center - CAM 281095 539 MEGA BEER Liquor Product Received Den Road Liquor Store 281308 538 LUBE-TECH & PARTNERS LLC Waste Disposal Fleet Operating 8144 531 U.S. BANK - I-494 PURCH. CARD Marketing 494 Corridor Commission 1027516 530 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 281164 525 LEIFELD FRAMING Operating Supplies Police Sworn 1027510 525 TEE JAY NORTH INC Contract Svcs - General Bldg Den Bldg. - CAM 1027504 525 MENARDS Repair & Maint. Supplies City Hall (City Cost) 281072 516 MAVERICK WINE LLC Liquor Product Received Prairie Village Liquor Store 1027533 514 FASTENAL COMPANY Equipment Parts Fleet Operating 281133 503 ASTLEFORD EQUIPMENT COMPANY INC Equipment Parts Fleet Operating 1027515 502 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 281303 499 KROONA MARK P&R Refunds Community Center Admin Check # Amount Supplier / Explanation Account Description Business Unit Comments 281414 496 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store 1027606 488 MENARDS Operating Supplies City Hall (City Cost) 281232 487 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 281359 487 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 281335 475 STAPLES ADVANTAGE Office Supplies Customer Service 281110 474 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store 281229 471 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Den Road Liquor Store 281322 465 NORTHLAND PETROLEUM SERVICE INC Equipment Repair & Maint Fleet Operating 281112 464 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie View Liquor Store 281191 462 SPEEDPRO IMAGING INC Operating Supplies Ice Operations 281607 462 PAFFY'S PEST CONTROL Contract Svcs - Pest Control City Center - CAM 281273 450 CAREER LIFE ALLIANCE SERVICES Employee Award Organizational Services 1027527 450 ALBERS, JASON Operating Supplies-Station sup Fire 281237 448 MODIST BREWING COMPANY Liquor Product Received Den Road Liquor Store 1027547 447 CDW GOVERNMENT INC. Hardware Maintenance IT Capital 281093 444 LUPULIN BREWING COMPANY Liquor Product Received Den Road Liquor Store 281137 441 BROTHERS FIRE PROTECTION Contract Svcs - Fire/Life/Safe General Community Center 281160 435 KOENIG & SONS EQUIPMENT INC Equipment Parts Fleet Operating 281087 431 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Den Road Liquor Store 281098 427 PEQUOD DISTRIBUTION Liquor Product Received Den Road Liquor Store 281382 425 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Den Road Liquor Store 281416 424 PRYES BREWING COMPANY Liquor Product Received Prairie View Liquor Store 281268 419 ARAMARK UNIFORM AND CAREER APPAREL GROUP Janitor Service Prairie View Liquor Store 1027588 417 MINNESOTA CLAY CO. USA Operating Supplies Arts Center 281554 416 ASPEN MILLS Clothing & Uniforms Fire 1027603 415 INTERSTATE POWER SYSTEMS INC Equipment Repair & Maint Water Supply (Wells) 281365 414 MAVERICK WINE LLC Liquor Product Received Prairie Village Liquor Store 281576 411 EDINA CHAMBER OF COMMERCE Chamber of Commerce 494 Corridor Commission 1027613 410 PREMIUM WATERS INC Operating Supplies - Water Fire 281406 402 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie View Liquor Store 281350 401 PETTY CASH-POLICE DEPT Motor Fuels Police Sworn 281369 397 PRYES BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 281621 396 SILVER STAR INDUSTRIES Equipment Parts Fleet Operating 281567 393 CORPORATE TECHNOLOGIES Computers 494 Corridor Commission 281258 391 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store 281207 390 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 1027544 390 ASPEN WASTE SYSTEMS INC. Waste Disposal Utility Operations - General 281575 389 EDEN PRAIRIE CENTER LLC Building Rental CDBG - Public Service 281201 388 BLACK STACK BREWING INC Liquor Product Received Prairie Village Liquor Store 281224 388 BLACK STACK BREWING INC Liquor Product Received Den Road Liquor Store 281247 388 BLACK STACK BREWING INC Liquor Product Received Prairie View Liquor Store 1027507 382 REINDERS INC Chemicals Park Maintenance 281213 372 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 281145 370 CORE & MAIN Operating Supplies Water Distribution 281394 370 ROOTSTOCK WINE COMPANY Liquor Product Received Den Road Liquor Store 1027590 368 QUALITY PROPANE Training Supplies Fleet Operating 1027602 366 HORIZON COMMERCIAL POOL SUPPLY Supplies - Pool Pool Maintenance 281230 362 HEADFLYER BREWING Liquor Product Received Den Road Liquor Store 281331 360 SAMBATEK INC Maintenance Contracts Water Treatment 1027583 358 FASTENAL COMPANY Equipment Parts Fleet Operating 1027471 355 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 281448 355 FOX JORDAN AR Utility Water Enterprise Fund 281304 353 LAKE COUNTRY DOOR LLC Equipment Repair & Maint Utility Operations - General 1027488 352 PROSOURCE SUPPLY Operating Supplies Ice Operations 1027555 351 LEROY JOB TRUCKING INC Other Contracted Services Police Sworn Check # Amount Supplier / Explanation Account Description Business Unit Comments 281175 349 NOKOMIS SHOE SHOP Clothing & Uniforms Inspections-Administration 1027474 348 VINOCOPIA Liquor Product Received Den Road Liquor Store 281346 346 XTREME INTEGRATION Equipment Repair & Maint Fitness Classes 1027594 345 AMERICAN TIME & SIGNAL CO Supplies - General Bldg General Community Center 281275 342 CENTURYLINK Internet Staring Lake 1027541 330 STREIFF, CHAD Travel Expense Police Sworn 281617 325 SAFETY SIGNS Operating Supplies Traffic Signs 281212 322 MODIST BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 281128 321 AMERICAN PRESSURE INC Repair & Maint. Supplies Water Distribution 281572 320 DELTA DENTAL Wages and Benefits 494 Corridor Commission 1027523 318 VINOCOPIA Liquor Product Received Prairie View Liquor Store 281633 313 WATER CONSERVATION SERVICES INC Other Contracted Services Water Distribution 281076 313 ROOTSTOCK WINE COMPANY Liquor Product Received Prairie Village Liquor Store 281290 310 HANSEN, BRAD P&R Refunds Community Center Admin 281200 305 BERGMAN LEDGE LLC Liquor Product Received Prairie Village Liquor Store 281246 305 BERGMAN LEDGE LLC Liquor Product Received Prairie View Liquor Store 281358 305 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie Village Liquor Store 281367 303 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 281118 302 MEGA BEER Liquor Product Received Prairie View Liquor Store 281071 297 LUPULIN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 1027553 295 H M CRAGG CO Contract Svcs - Fire/Life/Safe Fire Station #3 1027577 294 WINE COMPANY, THE Liquor Product Received Prairie View Liquor Store 281357 293 DOMACE VINO Liquor Product Received Prairie Village Liquor Store 1027559 292 PRAIRIE ELECTRIC COMPANY Contract Svcs - General Bldg Maintenance Facility 1027470 292 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 1027566 292 NEW FRANCE WINE COMPANY Liquor Product Received Prairie Village Liquor Store 281114 290 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 1027496 289 CDW GOVERNMENT INC. Computers Utility Operations - General 281216 288 STACKED DECK BREWING Liquor Product Received Prairie Village Liquor Store 8156 287 US BANK - PAYMODE Bank and Service Charges Finance 281271 287 BOUND TREE MEDICAL LLC EMS Supplies Fire 281146 284 COREMARK METALS Repair & Maint. Supplies Stormwater Collection 281197 280 DISTRICT COURT TRAFFIC CRIMINAL DIVISION Deposits General Fund 1027509 279 SPS COMPANIES Supplies - Plumbing Fire Station #3 281205 276 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 1027489 273 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 1027584 273 HIRSHFIELD'S Supplies - General Bldg Maintenance Facility 281412 271 MAVERICK WINE LLC Liquor Product Received Prairie View Liquor Store 281629 270 TRANSUNION RISK & ALTERNATIVE DATA Other Contracted Services Police Sworn 1027539 269 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 1027503 267 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating 281562 266 CINTAS CORPORATION Safety Supplies Community Center Admin 281243 264 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 281558 260 AUTOWASH SYSTEMS INC Equipment Repair & Maint Fleet Operating 281523 259 SERSHON PETER AR Utility Water Enterprise Fund 281583 259 GYM WORKS Equipment Repair & Maint Fitness Center 281399 257 WINEBOW Liquor Product Received Den Road Liquor Store 281374 256 WINEBOW Liquor Product Received Prairie Village Liquor Store 281155 255 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Waste Disposal Fleet Operating 8137 247 SAGE PAYMENT SOLUTIONS Bank and Service Charges Wastewater Accounting 281147 247 DIRECTV Cable TV Community Center Admin 281408 246 INBOUND BREW CO Liquor Product Received Prairie View Liquor Store 281348 242 ZOLL MEDICAL CORPORATION EMS Supplies-AED Fire 281307 242 LAWSON PRODUCTS INC Equipment Parts Fleet Operating 1027580 242 CONCRETE CUTTING AND CORING Landscape Materials/Supp Street Maintenance Check # Amount Supplier / Explanation Account Description Business Unit Comments 281161 240 LAKE COUNTRY DOOR LLC Contract Svcs - General Bldg Ice Arena Maintenance 1027478 237 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 281211 235 MAVERICK WINE LLC Liquor Product Received Prairie Village Liquor Store 281514 232 ROSSBERG NANCY AR Utility Water Enterprise Fund 281153 230 GYM WORKS Equipment Repair & Maint Fitness Center 1027500 229 FORCE AMERICA Equipment Parts Fleet Operating 281622 228 SNAP-ON TOOLS Small Tools Fleet Operating 1027536 227 HIRSHFIELD'S Supplies - General Bldg Maintenance Facility 281172 225 MINVALCO INC Supplies - HVAC General Community Center 281163 221 LAWSON PRODUCTS INC Equipment Parts Fleet Operating 1027575 221 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 1027552 219 GRAINGER Repair & Maint. Supplies City Center - CAM 8138 216 OPTUM HEALTH Other Contracted Services Health and Benefits 281400 216 WOODEN HILL BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 281553 210 ARAMARK UNIFORM AND CAREER APPAREL GROUP Janitor Service Den Road Liquor Store 281555 210 ASSURED SECURITY Repair & Maint. Supplies Water Treatment 281457 209 GRIFFITH JEFFREY AR Utility Water Enterprise Fund 1027508 205 SPRINT Cell Phones 494 Corridor Commission 1027593 201 TOLL GAS AND WELDING SUPPLY Repair & Maint. Supplies Fleet Operating 281267 200 APPLIANCE OUTLET CENTER Supplies - General Bldg Maintenance Facility 281132 199 ASPEN MILLS Clothing & Uniforms Fire 281144 197 COMMERCIAL TRUCK COLLISSION INC Equipment Repair & Maint Fleet Operating 1027578 195 BRAUN INTERTEC CORPORATION Testing CIP Pavement Management 281467 193 HUSSONG, SCOTT AR Utility Water Enterprise Fund 281409 192 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 281068 190 INDEED BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 281141 190 COMCAST Internet IT Operating 281352 189 BLACK STACK BREWING INC Liquor Product Received Prairie Village Liquor Store 281376 189 BLACK STACK BREWING INC Liquor Product Received Den Road Liquor Store 281402 189 BLACK STACK BREWING INC Liquor Product Received Prairie View Liquor Store 281361 186 INDEED BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 1027521 186 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 281102 183 STEEL TOE BREWING LLC Liquor Product Received Den Road Liquor Store 281253 178 INDEED BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 281418 177 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 281455 174 GOULD DIXON AR Utility Water Enterprise Fund 281075 170 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Prairie Village Liquor Store 281189 170 SNAP-ON TOOLS Small Tools Fleet Operating 281513 169 ROOS, KEITH AR Utility Water Enterprise Fund 281295 169 HENNEPIN COUNTY TREASURER PUBLIC WORKS Waste Disposal Park Maintenance 281371 168 STEEL TOE BREWING LLC Liquor Product Received Prairie Village Liquor Store 281396 168 STEEL TOE BREWING LLC Liquor Product Received Den Road Liquor Store 281463 168 HATHAWAY BRIAN AR Utility Water Enterprise Fund 281509 167 RANDALL, CAROLE AR Utility Water Enterprise Fund 281328 162 RAKSHIT ABHIK AR Utility Water Enterprise Fund 281257 161 MODIST BREWING COMPANY Liquor Product Received Prairie View Liquor Store 281624 160 STEVE LUCAS PHOTOGRAPHY Printing Communications 281130 159 ARCPOINT LABS OF EDEN PRAIRIE Employment Support Test Organizational Services 281217 159 STEEL TOE BREWING LLC Liquor Product Received Prairie Village Liquor Store 281241 159 SHAKOPEE BREWHALL Liquor Product Received Den Road Liquor Store 8154 156 VANCO SERVICES Bank and Service Charges Wastewater Accounting 281300 156 J H LARSON COMPANY Supplies - Electrical General Community Center 281604 155 MR CUTTING EDGE Contract Svcs - Ice Rink Ice Arena Maintenance 1027477 155 VINOCOPIA Liquor Product Received Prairie View Liquor Store 281089 154 INDEED BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store Check # Amount Supplier / Explanation Account Description Business Unit Comments 281262 153 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 1027475 152 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 281096 150 OMNI BREWING COMPANY Liquor Product Received Den Road Liquor Store 281522 150 SERENITY HOMES LLC AR Utility Water Enterprise Fund 281526 149 SIRUCEK LYDIA AR Utility Water Enterprise Fund 281121 149 SMALL LOT MN Liquor Product Received Prairie View Liquor Store 281547 149 WOLF LIVA AR Utility Water Enterprise Fund 281178 147 PAFFY'S PEST CONTROL Contract Svcs - Pest Control General Community Center 281384 146 INBOUND BREW CO Liquor Product Received Den Road Liquor Store 1027571 146 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 1027576 146 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store 281539 145 WAGNER JAMES AR Utility Water Enterprise Fund 281489 145 LONGTIN, BRADLEY D. AR Utility Water Enterprise Fund 281063 144 BLACK STACK BREWING INC Liquor Product Received Prairie Village Liquor Store 281081 144 BLACK STACK BREWING INC Liquor Product Received Den Road Liquor Store 281105 144 BLACK STACK BREWING INC Liquor Product Received Prairie View Liquor Store 281571 143 DAYROBB BATTERIES PLUS Supplies - Fire/Life/Safety General Community Center 281477 142 KOEPPL JAMES AR Utility Water Enterprise Fund 281580 140 GOPHER STATE ONE-CALL Other Contracted Services Utility Operations - General 1027484 139 GREATAMERICA FINANCIAL SVCS Postage Customer Service 1027538 135 MPX GROUP, THE Printing Police Sworn 281405 135 DOMACE VINO Liquor Product Received Prairie View Liquor Store 281218 133 UNMAPPED BREWING CO Liquor Product Received Prairie Village Liquor Store 281510 132 RASMUSSEN DAVE AR Utility Water Enterprise Fund 281140 131 COMCAST Phone/Data/Web 494 Corridor Commission 281563 130 COMCAST Cable TV Fire 281100 130 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Den Road Liquor Store 281364 130 LUPULIN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 281387 130 LUPULIN BREWING COMPANY Liquor Product Received Den Road Liquor Store 281436 130 DEPIESSE KYLE AR Utility Water Enterprise Fund 281283 130 DAYROBB BATTERIES PLUS Supplies - General Bldg Wasterwater Collection 281106 130 BOURGET IMPORTS Liquor Product Received Prairie View Liquor Store 281235 129 LUPULIN BREWING COMPANY Liquor Product Received Den Road Liquor Store 281221 128 56 BREWING LLC Liquor Product Received Den Road Liquor Store 281366 126 MODIST BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 281389 126 MODIST BREWING COMPANY Liquor Product Received Den Road Liquor Store 281413 126 MODIST BREWING COMPANY Liquor Product Received Prairie View Liquor Store 281111 123 DOMACE VINO Liquor Product Received Prairie View Liquor Store 281381 123 DOMACE VINO Liquor Product Received Den Road Liquor Store 281456 122 GREGORY SCOTT AR Utility Water Enterprise Fund 1027479 122 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store 1027517 122 NEW FRANCE WINE COMPANY Liquor Product Received Prairie Village Liquor Store 281177 120 OFFICE OF THE SECRETARY OF STATE Licenses, Taxes, Fees Police Sworn 1027525 120 PARLEY LAKE WINERY Liquor Product Received Prairie View Liquor Store 281206 118 HEADFLYER BREWING Liquor Product Received Prairie Village Liquor Store 281488 118 LOI, RONALD AR Utility Water Enterprise Fund 1027483 116 FASTENAL COMPANY Safety Supplies Fleet Operating 281512 116 ROEDER DEREK AR Utility Water Enterprise Fund 281324 115 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire 281446 114 ELVIN DEANN AR Utility Water Enterprise Fund 1027494 114 AMERICAN TIME & SIGNAL CO Contract Svcs - General Bldg Pool Maintenance 281388 114 MAVERICK WINE LLC Liquor Product Received Den Road Liquor Store 281527 112 SISSEL STEVE AR Utility Water Enterprise Fund 1027524 111 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 281601 110 MINNESOTA DEPT OF LABOR AND INDUSTRY Licenses, Taxes, Fees General Community Center Check # Amount Supplier / Explanation Account Description Business Unit Comments 281478 109 KOKALES TOM AR Utility Water Enterprise Fund 281427 108 BOTHWELL CHRIS AR Utility Water Enterprise Fund 281092 108 JUST PLAIN WRONG BREWING CO LLC Liquor Product Received Den Road Liquor Store 281538 108 VITULLI ANTHONY AR Utility Water Enterprise Fund 281534 107 THE ESTATE OF LAURIE KAY HANSON AR Utility Water Enterprise Fund 281219 105 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 281485 105 LECLAIRE ASHLEY AR Utility Water Enterprise Fund 281533 105 TA LINH AR Utility Water Enterprise Fund 281142 103 COMCAST Cable TV Fire 281525 102 SHOUMAN BELAL AR Utility Water Enterprise Fund 281608 101 PILGRIM DRY CLEANERS INC Clothing & Uniforms Police Sworn 281198 100 PENNINGTON COUNTY SHERIFF'S DEPARTMENT Deposits General Fund 281293 100 HENNEPIN COUNTY FIRE CHIEF ASSOCIATION Training Fire 281556 100 ATHANASAKOPOULOS DIMITRI Landscape Materials/Supp Street Maintenance 1027531 100 DAILEY DATA & ASSOCIATES Other Contracted Services Liquor Store Delivery 281330 100 RINE DAVID AR Utility Water Enterprise Fund 281433 99 CROCKER, MARY JANE AR Utility Water Enterprise Fund 1027595 97 CDW GOVERNMENT INC. Hardware - R&M IT Operating 281360 96 INBOUND BREW CO Liquor Product Received Prairie Village Liquor Store 1027579 96 CARLSTON, BRANDON Canine Supplies Police Sworn 281568 95 CUB FOODS EDEN PRAIRIE Operating Supplies Police Sworn 8141 95 FURTHER - AKA SELECT HSA - Employee Health and Benefits 281498 95 NEETENBEEK ERIC AR Utility Water Enterprise Fund 281185 94 RIZKALLA MARIE P&R Refunds Community Center Admin 281620 94 SHRED RIGHT Waste Disposal City Hall (City Cost) 281460 94 HANSCOM, TIM AR Utility Water Enterprise Fund 1027563 93 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie Village Liquor Store 281372 92 URBAN GROWLER BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 281397 92 URBAN GROWLER BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 281434 90 CROSS MARK AR Utility Water Enterprise Fund 281193 90 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 281174 89 NAGARA Dues & Subscriptions City Clerk 281431 88 CARLSON STEVE AR Utility Water Enterprise Fund 281441 87 DOYSCHER CAROLE AR Utility Water Enterprise Fund 281586 87 HENNEPIN COUNTY I/T DEPT Software Maintenance IT Operating 281278 86 COMCAST Cable TV Fire 281540 86 WALID SHAH AR Utility Water Enterprise Fund 281506 85 PIRAM JOE AR Utility Water Enterprise Fund 281301 85 JENKINS, JOEL S Conference/Training Softball 1027609 84 MINNESOTA EQUIPMENT Equipment Parts Fleet Operating 1027592 84 STREIFF, CHAD Training Supplies Police Sworn 281500 83 NGUYEN VALENTINA AR Utility Water Enterprise Fund 8128 83 SAGE PAYMENT SOLUTIONS Bank and Service Charges Historical Culture 281236 82 MINNESOTA ICE SCULPTURES LLC Liquor Product Received Den Road Liquor Store 281343 82 UTING, BRENDA Mileage & Parking Tree Disease 1027596 80 FORCE AMERICA Equipment Parts Fleet Operating 281276 80 CINTAS Operating Supplies Park Maintenance 281609 79 PLASS KATHLEEN AR Utility Water Enterprise Fund 281515 79 SANDERSON DOUG AR Utility Water Enterprise Fund 281459 79 HAMILTON CAROL AR Utility Water Enterprise Fund 281482 79 LAGRANGE JANET AR Utility Water Enterprise Fund 281260 78 SHAKOPEE BREWHALL Liquor Product Received Prairie View Liquor Store 281077 77 SMALL LOT MN Liquor Product Received Prairie Village Liquor Store 281297 76 HOLCOMB, AUDREY Mileage & Parking Skating Rinks/Warming Houses 281471 75 JOHNSON, TODD AR Utility Water Enterprise Fund Check # Amount Supplier / Explanation Account Description Business Unit Comments 281342 75 UDOR USA Repair & Maint. Supplies Park Maintenance 1027498 75 CITI-CARGO & STORAGE CO, INC Other Rentals Winter Theatre 281210 74 LUPULIN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 281256 74 LUPULIN BREWING COMPANY Liquor Product Received Prairie View Liquor Store 281504 73 OUDAVAN OUKHAM AR Utility Water Enterprise Fund 281493 73 MCHALE SHAWN AR Utility Water Enterprise Fund 1027601 73 HD SUPPLY FACILITIES MAINTENANCE Supplies - General Bldg Police (City Cost) 281323 72 OSOWSKI BEN Mileage & Parking Skating Rinks/Warming Houses 281544 72 WILKE ROBERT AR Utility Water Enterprise Fund 281302 70 KREMER SERVICES LLC Equipment Parts Fleet Operating 281334 70 ST CROIX LINEN LLC Operating Supplies-Linens Fire 281519 70 SCHMIDT, SUZANNE AR Utility Water Enterprise Fund 281564 69 COMCAST Cable TV Fire 281251 69 HEADFLYER BREWING Liquor Product Received Prairie View Liquor Store 281634 68 WINSUPPLY EDEN PRAIRIE MN CO Repair & Maint. Supplies Street Lighting 281125 68 A TO Z RENTAL CENTER Operating Supplies Emergency Management 281548 66 ZIEPER ROBERT AR Utility Water Enterprise Fund 281449 65 GAINES DOUGLAS AR Utility Water Enterprise Fund 281117 65 LUPULIN BREWING COMPANY Liquor Product Received Prairie View Liquor Store 8152 64 MONEY MOVERS INC Other Contracted Services Community Center Admin 281464 64 HOOD DARRYL AR Utility Water Enterprise Fund 281517 63 SCHLEE PETER AR Utility Water Enterprise Fund 281438 62 DILLEY, TODD AR Utility Water Enterprise Fund 281541 61 WALTON ELANA AR Utility Water Enterprise Fund 1027469 61 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie Village Liquor Store 281176 60 OFFICE OF MN IT SERVICES Other Contracted Services Police Sworn 281524 59 SHOCKEY MARK AR Utility Water Enterprise Fund 281443 59 EDINA REALTY RELOCATION AR Utility Water Enterprise Fund 281602 59 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 281605 58 OHNSORG TRUCK BODIES INC Equipment Repair & Maint Fleet Operating 281501 57 OFSTHUN JOEL AR Utility Water Enterprise Fund 8142 55 PAYCHEX Payroll Admin. Fees 494 Corridor Commission 281320 55 MPCA Conference/Training Utility Operations - General 281143 55 COMCAST Cable TV Fire 281536 54 THYBERG RANDALL AR Utility Water Enterprise Fund 281347 54 YUSSUF BILAL P&R Refunds Community Center Admin 1027568 54 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Den Road Liquor Store 1027573 54 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie View Liquor Store 1027473 53 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Den Road Liquor Store 281440 52 DORST DANIEL AR Utility Water Enterprise Fund 281559 52 BOUND TREE MEDICAL LLC EMS Supplies-Oxygen Supplies Fire 281442 51 DUCHARME MARGARET AR Utility Water Enterprise Fund 281444 51 EISMA THOMAS AR Utility Water Enterprise Fund 281452 50 GARENS WILLIAM AR Utility Water Enterprise Fund 281565 50 COMCAST Internet IT Operating 281600 50 MINNESOTA CHIEFS OF POLICE ASSOC Tuition Reimbursement/School Police Sworn 281422 50 BARGMANN MARK AR Utility Water Enterprise Fund 281503 49 OSWALD SCOTT AR Utility Water Enterprise Fund 281537 49 VELDKAMP DEAN E AR Utility Water Enterprise Fund 281462 48 HARTJE MEGAN AR Utility Water Enterprise Fund 281520 46 SCHUMACHER BRETT AR Utility Water Enterprise Fund 281492 46 MARTINI VICKI AR Utility Water Enterprise Fund 281491 46 MAJOR BRENT AR Utility Water Enterprise Fund 281432 45 CHEEVER DAN AR Utility Water Enterprise Fund 281587 45 HENNEPIN COUNTY TREASURER Software Maintenance IT Operating Check # Amount Supplier / Explanation Account Description Business Unit Comments 1027487 45 JOHNSTONE SUPPLY Supplies - HVAC General Community Center 281458 44 HAFNER RONALD AR Utility Water Enterprise Fund 281435 44 DEAVAN LEEANN AR Utility Water Enterprise Fund 281266 43 ANDERSON GAYLEN Conference/Training Softball 281291 43 HART, EDMUND Conference/Training Softball 281319 43 MORRISSEY, DENNIS Conference/Training Softball 281551 43 AMIOT JOSH Conference/Training Softball 281585 43 HEALY, STEPHEN Conference/Training Softball 1027482 43 ELIASON, STEVE J Conference/Training Softball 1027532 43 DESAULNIERS, DAN Conference/Training Softball 1027614 42 SPRINT Cell/Pager Plans IT Operating 281531 42 STENSWICK VERNON AR Utility Water Enterprise Fund 281148 42 DOBCHUK TORAN P&R Refunds Community Center Admin 281535 42 THOMAS, DWIGHT AR Utility Water Enterprise Fund 281447 39 FITZGERALD RICHARD AR Utility Water Enterprise Fund 281425 38 BAYERLE KIRBY AR Utility Water Enterprise Fund 281528 38 STEDMAN JENNIFER AR Utility Water Enterprise Fund 281454 36 GONG JANETTA AR Utility Water Enterprise Fund 281578 36 FIRE SAFETY USA INC Equipment Parts Fleet Operating 281306 36 LAPHAM REBECCA Mileage & Parking Skating Rinks/Warming Houses 281461 36 HARRINGTON JOHN AR Utility Water Enterprise Fund 281508 34 QUAST JENNIFER AR Utility Water Enterprise Fund 281127 34 ALTEC INDUSTRIES INC Repair & Maint. Supplies Park Maintenance 281486 33 LEONARD, KEVIN AR Utility Water Enterprise Fund 281507 33 PULVIRENT GWEN AR Utility Water Enterprise Fund 281557 33 AUER STEEL AND HEATING SUPPLY CO Supplies - HVAC Building 51 281316 32 MINNESOTA DEPT OF HEALTH Conference/Training Utility Operations - General 281502 31 OLSON GEORGE AR Utility Water Enterprise Fund 281511 30 REICHOW STEVE AR Utility Water Enterprise Fund 281287 30 FRISTED GLENN P&R Refunds Community Center Admin 1027610 29 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 281481 28 KURTZ DAN AR Utility Water Enterprise Fund 281429 28 BROWN, PHILIP AR Utility Water Enterprise Fund 1027540 28 ROCKEY, JOSH Mileage & Parking Senior Center Admin 281170 27 MINNESOTA DEPARTMENT OF PUBLIC SAFETY Autos Fleet - Fire 281445 27 ELLENSON RICHARD AR Utility Water Enterprise Fund 8129 26 SQUARE Bank and Service Charges Prairie View Liquor Store 281450 25 GALLUP ANTHONY AR Utility Water Enterprise Fund 281487 25 LINDAHL DAREN AR Utility Water Enterprise Fund 281337 25 STATE OF MINNESOTA Autos Fleet - Police 281588 25 HENNEPIN COUNTY TREASURER Conference/Training Human Resources 1027604 25 LITTLE FALLS MACHINE INC Equipment Parts Fleet Operating 281516 24 SANG GANG AR Utility Water Enterprise Fund 281421 24 BAKER SHANLEY AR Utility Water Enterprise Fund 281439 24 DILLON BENJAMIN AR Utility Water Enterprise Fund 281171 23 MINNESOTA DEPT OF HEALTH Licenses, Taxes, Fees Utility Operations - General 281312 23 MINNESOTA DEPT OF HEALTH Licenses, Taxes, Fees Utility Operations - General 281313 23 MINNESOTA DEPT OF HEALTH Licenses, Taxes, Fees Utility Operations - General 281314 23 MINNESOTA DEPT OF HEALTH Licenses, Taxes, Fees Utility Operations - General 281315 23 MINNESOTA DEPT OF HEALTH Licenses, Taxes, Fees Utility Operations - General 281426 23 BENNECKE NICKOLAS AR Utility Water Enterprise Fund 281339 23 TALLAM KIRAN Inspection Fee Housing Inspections 281476 22 KOCEMBA MICHAEL AR Utility Water Enterprise Fund 281518 21 SCHLEISS COLLETT AR Utility Water Enterprise Fund 281530 21 STEFFENS COLE AR Utility Water Enterprise Fund Check # Amount Supplier / Explanation Account Description Business Unit Comments 1027591 20 SPOK, INC. Cell/Pager Plans IT Operating 281424 19 BASTIAN MATTHEW AR Utility Water Enterprise Fund 281497 19 NEESER MICHAEL AR Utility Water Enterprise Fund 281546 19 WITTMAN KATHY AR Utility Water Enterprise Fund 281483 18 LARSEN DAVID AR Utility Water Enterprise Fund 281529 18 STEELE SHIRLEY AR Utility Water Enterprise Fund 281465 16 HUDSON FINANCIAL LLC AR Utility Water Enterprise Fund 281420 16 ANDERSON, HEATHER AR Utility Water Enterprise Fund 281480 16 KRINKE LOTHAR AR Utility Water Enterprise Fund 8132 16 NCR PAYMENT SOLUTIONS,PA, LLC Bank and Service Charges Liquor Store Delivery 281521 14 SCORE SHAWN AR Utility Water Enterprise Fund 281623 14 STATE OF MINNESOTA Licenses, Taxes, Fees Fleet Operating 281474 14 KARLIN JAMIE AR Utility Water Enterprise Fund 281470 14 JAEGER STACEY AR Utility Water Enterprise Fund 281453 13 GLAD CORI AR Utility Water Enterprise Fund 281430 13 CANNATA MARYBETH AR Utility Water Enterprise Fund 281468 13 ITH ANGELA AR Utility Water Enterprise Fund 281484 11 LARSON ELINOR AR Utility Water Enterprise Fund 281545 11 WITTIG KEVIN AR Utility Water Enterprise Fund 281428 11 BRAU JON AR Utility Water Enterprise Fund 281494 11 MERHAR MARY AR Utility Water Enterprise Fund 281570 10 CULLIGAN BOTTLED WATER Corridor Comm. Misc 494 Corridor Commission 281466 10 HUGGETT MEGAN AR Utility Water Enterprise Fund 281451 9 GANALES BRENT AR Utility Water Enterprise Fund 281505 9 PEARSON ERIK AR Utility Water Enterprise Fund 281496 9 MULLIKIN BARBARA AR Utility Water Enterprise Fund 281479 8 KRANZLER KRISTEN AR Utility Water Enterprise Fund 281472 8 JONES JODENE AR Utility Water Enterprise Fund 281437 8 DEREMER JEANNETTE AR Utility Water Enterprise Fund 281423 8 BASIL WISSNER C/O TOM BAXTER AR Utility Water Enterprise Fund 281190 7 SONSALLA ELIZABETH Tuition Reimbursement/School Fitness Classes 281469 7 IVERSON LORIE AR Utility Water Enterprise Fund 281473 7 JONES LORENE AR Utility Water Enterprise Fund 281499 7 NELSON JEFF AR Utility Water Enterprise Fund 1027618 6 UPS Postage Human Resources 281532 6 STILLWELL DEB AR Utility Water Enterprise Fund 281475 6 KEATING TIM AR Utility Water Enterprise Fund 1027561 6 UPS Postage Police Sworn 281495 5 MOYLE EVAN AR Utility Water Enterprise Fund 281490 5 LYMANGOOD CARL AR Utility Water Enterprise Fund 1027511 4 UPS Postage Fitness Center 281279 4 COMCAST Other Contracted Services Police Sworn 281274 2 CEF EP COMMUNITY SOLAR LLC Electric Facilities Operating ISF 1027501 2 GRAINGER Supplies - Plumbing Fire Station #2 2,780,030 Grand Total City of Eden Prairie Purchasing Card Payment Report 4/6/2021
Amount Account Description Business Unit 1,952 Training Supplies Police Sworn 1,936 Other Revenue General Fund 1,625 Operating Supplies Fire 1,600 Operating Supplies Fire 1,486 Repair & Maint. Supplies General Community Center 1,249 Conference/Training Fire 1,195 Clothing & Uniforms Pool Lessons 1,161 Computers IT Operating 860 Training Supplies Police Sworn 799 Office Supplies Police Sworn 788 Bank and Service Charges Prairie View Liquor Store 702 Dues & Subscriptions Community Development Admin. 639 Conference/Training Fire 609 Computers IT Capital 591 Training Supplies Police Sworn 589 Tuition Reimbursement/School Police Sworn 560 Operating Supplies Fire 549 Licenses, Taxes, Fees Fitness Classes 500 Conference/Training Engineering 489 Office Supplies Police Sworn 465 Operating Supplies IT Operating 450 Tuition Reimbursement/School Police Sworn 450 Tuition Reimbursement/School Police Sworn 430 Health & Fitness Fire 429 Operating Supplies Police Sworn 418 Training Supplies Fire 400 Other Contracted Services Engineering 400 Operating Supplies Special Events & Trips 399 Capital Under $25,000 Police Sworn 380 Tuition Reimbursement/School Police Sworn 375 Tuition Reimbursement/School Police Sworn 367 Operating Supplies Fire 355 Office Supplies Police Sworn 349 Operating Supplies Engineering 349 Dues & Subscriptions Communications 348 Office Supplies Police Sworn Amount Account Description Business Unit 347 Training Fire 338 Operating Supplies Pool Operations 300 Tuition Reimbursement/School Police Sworn 300 Other Contracted Services Liquor Store Delivery 285 Dues & Subscriptions Fire 269 Repair & Maint. Supplies Fire Station #2 258 Bank and Service Charges Prairie View Liquor Store 258 Training Supplies Police Sworn 258 Training Supplies Police Sworn 250 Conference/Training Engineering 250 Tuition Reimbursement/School Police Sworn 241 Repair & Maint. Supplies Utility Operations - General 240 Operating Supplies IT Operating 240 Miscellaneous City Council 240 Miscellaneous City Council 230 Operating Supplies Police Sworn 228 Training Supplies Police Sworn 218 Employee Award Organizational Services 217 Repair & Maint. Supplies Water Treatment 210 Training Fire 202 Repair & Maint. Supplies Wasterwater Collection 201 Training Supplies Fire 200 Dues & Subscriptions Police Sworn 200 Conference/Training Utility Operations - General 200 Conference/Training Utility Operations - General 200 Conference/Training Utility Operations - General 200 Operating Supplies Special Events & Trips 200 Equipment Repair & Maint Emergency Management 199 Conference/Training Communications 184 Operating Supplies Police Sworn 175 Operating Supplies Pool Operations 170 Awards Communications 161 Licenses, Taxes, Fees Senior Center Admin 160 Small Tools Street Maintenance 157 EMS Supplies Fire 150 Conference/Training Utility Operations - General 150 Operating Supplies IT Operating 144 Advertising Eden Prairie Players 142 Building Materials Street Maintenance 142 Building Materials Riley Lake Amount Account Description Business Unit 140 Small Tools Fleet Operating 140 Repair & Maint. Supplies Utility Operations - General 140 Training Supplies Police Sworn 136 Equipment Parts Fleet Operating 135 Protective Clothing Fire 133 Operating Supplies Street Maintenance 131 Canine Supplies Police Sworn 129 EMS Supplies Fire 129 Training Supplies Police Sworn 124 Miscellaneous City Council 120 Training Supplies Police Sworn 120 Clothing & Uniforms Police Sworn 120 Operating Supplies Pool Operations 120 Other Contracted Services Liquor Store Delivery 117 EMS Supplies Fire 115 Operating Supplies Emergency Management 114 Operating Supplies Pool Operations 114 Training Supplies Police Sworn 108 Operating Supplies Facilities Staff 106 Merchandise for Resale Concessions 105 Dues & Subscriptions Assessing 105 Dues & Subscriptions Assessing 105 Dues & Subscriptions Assessing 100 Dues & Subscriptions Fire 100 Licenses, Taxes, Fees Fitness Classes 100 Licenses, Taxes, Fees Utility Operations - General 100 Licenses, Taxes, Fees Utility Operations - General 100 Licenses, Taxes, Fees Utility Operations - General 100 Licenses, Taxes, Fees General Community Center 100 Training Supplies Police Sworn 99 Licenses, Taxes, Fees Park Maintenance 97 Operating Supplies Fire 96 Equipment Parts Fleet Operating 96 Operating Supplies Facilities Staff 94 Training Supplies Police Sworn 91 Operating Supplies Volunteers 90 Repair & Maint. Supplies Utility Operations - General 86 Process Control Equipment IT Operating 85 Software/Hardware Maint. Fire 85 Conference/Training Finance Amount Account Description Business Unit 84 Repair & Maint. Supplies Utility Operations - General 83 Cleaning Supplies Police (City Cost) 81 Operating Supplies Round Lake Beach 76 Operating Supplies IT Operating 76 Operating Supplies Police Sworn 75 Operating Supplies Police Sworn 75 Dues & Subscriptions Community Development Admin. 75 Tuition Reimbursement/School Police Sworn 75 Tuition Reimbursement/School Police Sworn 75 Tuition Reimbursement/School Police Sworn 71 Operating Supplies Police Sworn 70 Building Materials Street Maintenance 70 Dues & Subscriptions Finance 70 Dues & Subscriptions Finance 69 Equipment Parts Fleet Operating 67 Training Supplies Fire 64 Operating Supplies Arts Center 63 Computers IT Operating 63 Office Supplies Customer Service 60 Repair & Maint. Supplies Utility Operations - General 60 Computers IT Operating 58 Equipment Repair & Maint Public Safety Communications 57 Office Supplies Police Sworn 56 Operating Supplies Community Center Admin 56 Dues & Subscriptions Community Development Admin. 56 Operating Supplies Police Sworn 53 Repair & Maint. Supplies Emergency Management 50 Licenses, Taxes, Fees Utility Operations - General 50 Conference/Training Planning 50 Conference/Training Utility Operations - General 50 Conference/Training Utility Operations - General 50 Conference/Training Utility Operations - General 50 Computers IT Operating 50 Computers IT Capital 50 Repair & Maint. Supplies Police (City Cost) 48 Operating Supplies Outdoor Center 47 Small Tools Fleet Operating 45 Training Supplies Police Sworn 45 Repair & Maint. Supplies Water Distribution 45 Operating Supplies Police Sworn Amount Account Description Business Unit 44 Repair & Maint. Supplies Utility Operations - General 43 Conference/Training Park Maintenance 42 Operating Supplies Arts Center 40 Conference/Training Utility Operations - General 40 Operating Supplies New Adaptive 40 Operating Supplies Outdoor Center 40 Cleaning Supplies City Hall (City Cost) 39 Small Tools Emergency Management 38 Operating Supplies Arts Center 37 Repair & Maint. Supplies Utility Operations - General 36 Operating Supplies IT Operating 35 Operating Supplies Arts Center 35 Computers IT Operating 34 Operating Supplies Arts Center 30 Other Contracted Services Liquor Store Delivery 30 Training Supplies Fire 30 Operating Supplies Arts Center 29 Employee Award Organizational Services 29 Repair & Maint. Supplies Utility Operations - General 29 Training Supplies Fire 27 Operating Supplies Fire 26 Operating Supplies Outdoor Center 26 Dues & Subscriptions Fire 26 Dues & Subscriptions Fire 26 Operating Supplies Fire 26 Operating Supplies Park Maintenance 26 Operating Supplies Park Maintenance 26 Operating Supplies Arts Center 26 Repair & Maint. Supplies Utility Operations - General 25 Office Supplies Police Sworn 25 Other Contracted Services Organizational Services 25 Other Contracted Services Organizational Services 25 Operating Supplies Outdoor Center 24 Office Supplies Fire 22 Operating Supplies Arts Center 22 Health & Fitness Fire 22 Operating Supplies IT Operating 21 Conference/Training Pool Operations 21 Computers IT Operating 20 Tuition Reimbursement/School Park Maintenance Amount Account Description Business Unit 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Special Events & Trips 20 Operating Supplies Police Sworn 20 Software/Hardware Maint. IT Operating 19 Other Contracted Services General Community Center 18 Operating Supplies Police Sworn 18 Operating Supplies IT Operating 17 Office Supplies Police Sworn 17 Operating Supplies Outdoor Center 16 Repair & Maint. Supplies Utility Operations - General 16 Operating Supplies Housing and Community Service 16 Other Contracted Services Organizational Services 16 Licenses, Taxes, Fees Fleet Operating 16 Operating Supplies Police Sworn 15 Training Supplies Police Sworn 15 Conference/Training Planning 15 Other Contracted Services Organizational Services 15 Operating Supplies Special Events & Trips 14 Operating Supplies Volunteers 14 Repair & Maint. Supplies Water Treatment 13 Operating Supplies Volleyball 13 Operating Supplies Arts Center 13 Repair & Maint. Supplies Fire Station #1 11 Operating Supplies Pool Operations 11 Operating Supplies Police Sworn 10 Repair & Maint. Supplies Water Distribution 10 Operating Supplies Community Center Admin 10 Operating Supplies Police Sworn 10 Operating Supplies Police Sworn 9 Operating Supplies Arts Center 9 Repair & Maint. Supplies Water Distribution 8 Bank and Service Charges Customer Service Amount Account Description Business Unit 8 Operating Supplies Police Sworn 8 Repair & Maint. Supplies Water Treatment 8 Other Contracted Services Liquor Store Delivery 8 Other Contracted Services Liquor Store Delivery 8 Other Contracted Services Liquor Store Delivery 7 Operating Supplies Arts Center 7 Operating Supplies Senior Center Programs 7 Miscellaneous Skating Rinks/Warming Houses 6 Operating Supplies Arts Center 5 Operating Supplies Community Center Admin 5 Repair & Maint. Supplies Utility Operations - General 5 Conference/Training Utility Operations - General 5 Conference/Training Utility Operations - General 5 Conference/Training Utility Operations - General 5 Licenses, Taxes, Fees Fleet Operating 5 Repair & Maint. Supplies Wasterwater Collection 4 Dues & Subscriptions Police Sworn 4 Operating Supplies Arts Center 3 Operating Supplies Specialty Fitness Programs 3 Operating Supplies Arts Center 2 Licenses, Taxes, Fees Utility Operations - General 2 Licenses, Taxes, Fees Utility Operations - General 2 Licenses, Taxes, Fees Utility Operations - General 2 Licenses, Taxes, Fees General Community Center 1 Conference/Training Utility Operations - General -8 Other Contracted Services Liquor Store Delivery -8 Other Contracted Services Liquor Store Delivery -8 Other Contracted Services Liquor Store Delivery -22 Health & Fitness Fire -96 Operating Supplies Facilities Staff -150 Operating Supplies IT Operating -203 Health & Fitness Fire -242 Repair & Maint. Supplies Utility Operations - General -242 Repair & Maint. Supplies Utility Operations - General -242 Repair & Maint. Supplies Utility Operations - General -258 Training Supplies Police Sworn -615 Conference/Training Utility Operations - General -3,594 Other Revenue General Fund 38,115 Report Total CITY COUNCIL AGENDA DATE: SECTION: Report of Parks & Recreation Director April 6, 2021
DEPARTMENT / DIVISION: ITEM DESCRIPTION: ITEM NO.: Jay Lotthammer Sport Trends Report XIV.D.1. Parks and Recreation Director
Requested Action None.
Synopsis
During a recent City of Eden Prairie Council Workshop, Mayor Case asked for an update on recent and future trends in sport participation. Parks and Recreation Director Jay Lotthammer and Program Supervisor Doug Tucker will review the recent analysis and draft report with City Council members.
Background
The Sport Trends Report is intended to document past sport participation and forecast future participation. A significant result of the data gathering and analysis is to help guide future staffing, program planning, facility development and redevelopment.
The data was gathered by department staff in alignment with their areas of expertise. Trends at a national, regional and local level were incorporated where possible. In some cases, national and state trends were opposite of what we’re witnessing locally. In some cases, trends can even differ dramatically from our city to one close by (decreasing participation in Eden Prairie hockey vs large growth for Rogers).The final analysis and recommendations are derived from discussions amongst people in the sport and recreation profession, coaches and athletic association volunteers.
Right-sizing and cascading are terms we have often used when planning for development and redevelopment. Past forecasting and planning efforts have successfully accommodated new development and changes during redevelopment. Many examples of incremental strategies have occurred in recent years, especially in the areas of fields and courts.
In addition to acting as a standalone document, this report will be incorporated into the 2021 Parks and Recreation Comprehensive Strategic Plan. At a minimum, annual updates to the data will be important along with updates to the trends and assumptions.
The report was reviewed and commented on at the March 1, 2021 Parks, Recreation and Natural Resources Commission meeting.
Attachment
Sport Trends Report
Parks and Recreation Eden Prairie, Minnesota
2021
Sport Trends
Introduction and General Considerations ...... 1
Contributors and Acknowledgements ...... 2
Overview Chart ...... 3
Typical Sports
Baseball ...... 5
Basketball ...... 6
Cross-Country Skiing ...... 7
Figure Skating ...... 8
Football ...... 9
Hockey ...... 10
Lacrosse ...... 11
Racquetball ...... 12
Soccer ...... 13
Softball ...... 14
Swimming ...... 15
Tennis ...... 16
Volleyball ...... 17
Emerging Sports
Cricket...... 18
Pickleball ...... 19
Ultimate Frisbee ...... 20
SPORT TRENDS | Table of Contents
Sport Trends
Backyard Games
Badminton ...... 21
Bocce ...... 22
Cornhole/Bag Toss ...... 23
Horseshoes ...... 24
Fitness
Corporate Fitness ...... 25
Group Fitness ...... 26
Outdoor and Virtual Races and Indoor/Outdoor Triathlons ...... 27
Mind/Body Connection ...... 28
Outdoor Group Fitness ...... 29
Virtual Fitness ...... 30
Wearable Fitness Technology ...... 31
Outdoor Rinks & Warming House Trends ...... 32
Sources ...... 34
SPORT TRENDS | Table of Contents
Introduction and General Considerations
This report is intended to document past sport participation and forecast future participation. A significant result of the data gathering and analysis is to help guide future staffing, program planning, facility development and redevelopment.
The data was gathered by department staff in alignment with their areas of expertise. Sources included our Parks and Recreation annual reports, the City’s Comprehensive Plan, and statistics from state, regional and national organizations.
In some cases, national and state trends are opposite of what we’re witnessing locally. Trends even differ dramatically from our city to one close by (decreasing participation in Eden Prairie hockey vs large growth for Rogers). Also, participation may be down at the youth level but increasing at the high school and adult level. Factors such as school enrollment and demographic changes in the City have an impact on participation and may not be an indicator of popularity. The final analysis and recommendations are derived from discussions amongst people in the sport and recreation profession, coaches and athletic association volunteers.
COVID-19 has certainly been very disruptive to sport participation and should be recognized when predicting future participation. For the purpose of showing trends, 2020 data is intentionally not included in most areas due to the COVID-19 pandemic.
Future trends in sports and leisure activities are likely to follow demographic shifts. As Eden Prairie continues to grow in diversity, new sports and activities will continue to emerge and grow. Additionally, as an aging community, activities that promote health and fitness for older adults will continue to be important to consider.
Right-sizing and cascading are terms we have often used when planning for development and redevelopment. Past forecasting and planning efforts have successfully accommodated new development and changes during redevelopment. Many examples of incremental strategies have occurred in recent years, especially in the areas of fields and courts.
In addition to acting as a standalone document, this report will be incorporated into the 2021 Parks and Recreation Comprehensive Strategic Plan.
This is a moment in time. At a minimum, annual updates to the data will be important along with updates to the trends and assumptions.
SPORT TRENDS | Introduction ---1
Contributors and Acknowledgments
Thank you to the many professionals who contributed to this report. In addition to those listed below, data and projections were provided by many athletic association volunteers. The report was presented to the Parks, Recreation and Natural Resources Commission for feedback and recommendations on March 1, 2021.
Andrew Rotschafer Assistant Athletic Director- Eden Prairie High School
Bob Lanzi Recreation Supervisor- Ice Arena
Casey Hagert Recreation Specialist - Youth Development
Doug Tucker Recreation Supervisor- Athletics
Jasmine Ellingson Recreation Supervisor- Aquatics
Jay Lotthammer Director of Parks and Recreation
Josh Rockey Recreation Specialist- Senior Center
Lori Brink Recreation Manager
Megan Munoz Recreation Supervisor- Fitness
Nicole Weedman Senior Recreation Supervisor – Youth Development
Sue Bohnsack Recreation Supervisor – Senior Center
SPORT TRENDS | Contributors and Acknowledgements ---2
Sport Trends Chart Eden Prairie Specific
Last 5 Predicted Sport Comments Years Next 5 Gaining popularity fast, especially at the high school
Badminton level. Opportunities for more community participation as current players age. Needs indoor space. Baseball Changing demographics and declining school enrollment - Youth are factors. Baseball Town ball teams are becoming more popular. - Adult Basketball Participation in both youth and adult basketball remains - Youth strong and steady. New bocce facility may lead to more interest. Senior Bocce opportunities available. Casual yard games continue to gain popularity. Yard Cornhole/ games area behind senior center offers quality growth Bag Toss opportunities. Demographic shifts are leading to more cricket players in Cricket the area. This outdoor sport remains steady in participation and Cross Country has recently experienced a surge due to increased Skiing interest in outdoor activities.
Figure Skating Very steady with a minimal decline in participation. Participation in group fitness varies as offerings change Fitness year to year. Impact of Covid-19 on indoor fitness - Group Classes predicts a slow return. Fitness Demand and need for virtual classes has greatly N/A - Virtual Classes increased due to the Covid-19 pandemic. The decline in participation is well documented and Football highly related to concussion and injury concerns. Hockey Participation in boys hockey is slightly declining, but that - Youth is offset by more girls playing. Hockey More adult groups are renting ice time than ever before. - Adult There seems to be little chance for this sport to regain Horseshoes popularity in the near future. Participation has grown over the years and seems to Lacrosse have leveled off with steady participation. Some call it the fasting growing sport in America and this Pickleball is seen in Eden Prairie. High demand for indoor Participation is steady but there aren’t enough new Racquetball players replacing those who have stopped playing.
SPORT TRENDS | Overview Chart ---3
Last 5 Predicted Sport Comments Years Next 5 There isn’t much more expected growth for soccer, but Soccer there is a gradual increase when compared to percentage of school enrollment. Softball The steady decline in slow pitch softball has been seen - Slow Pitch Adult for years, but a core group of teams remain. Softball Demographic changes along with decreased school - Youth Fast Pitch enrollment are seen as factors. As softball players age out of adult leagues they are Softball forming their own senior leagues. Our aging - Slow Pitch Senior demographics predicts an increase in this sport. Swimming Participation in youth swimming lessons continues to - Youth Lessons grow. Participation is strong and steady for youth and adult Tennis tennis. High demand for indoor court time. This niche sport is popular in Minnesota as well as in Ultimate Frisbee Eden Prairie. The addition of boys’ volleyball programs is a driver for Volleyball growth.
SPORT TRENDS | Overview Chart ---4
Baseball
Local Groups / Participation: EP Baseball Association, Eden Prairie High School, American Legion, and Adult Baseball Teams
Summary / Data Analysis
At the local youth level, participation in baseball has declined since its peak in the late 90’s. The Eden Prairie Baseball Association runs numerous tournaments in a typical year and operates a concessions stand at Miller Park. Eden Prairie High School continues to see participation slightly decrease for baseball. These local trends somewhat differ than the statewide trend of participation increasing 4% from the 2011-12 to 2018-19 school years. Nationally, participation in youth baseball has remained steady or slightly declined over the years.
The City has been seeing more demand for full sized baseball fields. Adult, or town ball, teams are becoming more popular. The City currently rents fields to three local adult teams. The EPBA also has its highest percentage of players at the age that requires a full sized field. The City partners with the high school to maintain Round Lake Stadium (RLS). RLS is used for youth, high school, and American Legion tournaments.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
EP Baseball 2,100 1,800 n/a 1,229 950 Association
Typical Sports --- 5
Basketball
Local Groups / Participation: EP Basketball Association (boys and girls), Eden Prairie High School
Summary / Data Analysis
At the youth level participation remains strong for both youth boys and girls basketball. Eden Prairie boasts a strong in-house program which includes players of any skill level. There are many travel teams at the youth level. This is consistent with participation at the high school level where cuts are required due to the number of players who try out.
At the state level participation in basketball decreased 3% from the 2011-12 and 2018-19 school years. At the national level participation is surging with yearly increases of approximately 15%.
It is no surprise that basketball remains a sport with strong participation based on its affordability, less injury risk compared to other sports, and local programs that include players of any skill level.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
EP Basketball 1,000 1,300 n/a 1,300 n/a Association (Boys)
EP Basketball 880 1,100 287 n/a n/a Association (Girls)
Typical Sports --- 6
Cross Country Skiing
Local Groups / Participation: Eden Prairie High School, Residents, MN Youth Ski League
Summary / Data Analysis
Minnesota continues to be one of the most popular states for cross country skiing. There are a plethora of trails available to the public for free or minimal charge. Cross country skiing is also less expensive than alpine skiing and this increases accessibility.
The high school cross country ski coach maintains a cross country ski trail at Staring Lake Park. This trail is used for general use, by the high school team, and is also rented out to the MN Youth Ski League on Sunday afternoons. The high school sees steady participation over the years in their cross country skiing program with around 100 participants.
Typical Sports --- 7
Figure Skating
Local Groups / Participation: Eden Prairie Figure Skating Club
Summary / Data Analysis
The Eden Prairie Figure Skating Club skates year-around at the Eden Prairie Community Center. The EPFSC rents approximately 17 hours of ice per week, year-around. The EPFSC hosts quarterly exhibitions and test sessions. The highlight of the year is the Annual Ice Show weekend in March.
At the local youth level, participation in figure skating has declined since its peak in the late 90’s. EPFSC participation continues to be slightly decreasing. Nationally participation in figure skating has remained steady or slightly increased over the years.
The national program of U.S. Figure Skating is comprised of member clubs, collegiate clubs, school-affiliated clubs, individual members and Friends of Figure Skating. Participation in the form of membership in the U.S. Figure Skating program has seen a gradual but steady increase in the past 20 years with 202,000 people participating in the program in the 2019-20 season.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
EPFSC 110 120 100 88 84
Typical Sports --- 8
Football
Local Groups / Participation: Eden Prairie Football Association, Eden Prairie High School
Summary / Data Analysis
The decline in youth football participation has been well documented and is seen at the local level. Football participation peaked in the early 2000’s for both the EP youth Association and the high school. Participation at the high school level now is half of what it was compared to 2005.
At the state level participation in football decreased 12% between the 2011-12 and 2018-19 school years. At the national level participation decreased 37 percent from 2006-2017.
The risk of injury and concussion awareness seems to be a driver in football losing participants. Sport specialization is also a factor. Historically, football has been a seasonal sport, but now camps and clinics are run year-round; and multi-sport athletes are becoming increasingly rare.
To combat the trend of decreasing participation, the sport is adapting by offering more flag football leagues at younger age levels in lieu of traditional tackle football. Player safety has also become a point of emphasis with more care being given to head injuries like concussions.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
EP Football 400 930 n/a 425 236 Association
Typical Sports --- 9
Hockey
Local Groups / Participation: Eden Prairie Hockey Assoc./Eden Prairie High School/ AAA Hockey/Adult Hockey
Summary / Data Analysis
The Eden Prairie Hockey Association (EPHA) skates September - March at the Eden Prairie Community Center.
The EPHA rents approximately 1,700 hours of ice each year. The EPHA also hosts nine tournaments each year.
At the local youth level participation in EPHA has declined since its peak in the mid-2000’s. EPHA participation continues to be slightly decreasing. The State of Minnesota has the largest number of registered youth hockey players in the United States. Nationally participation in USA Youth Hockey has remained steady or slightly increased over the last five years. This is primarily due to the increase in Girls Youth Hockey. The Eden Prairie Community Center Rink 1 was built in 1982. Rink 2 was added in 1995, and Rink 3 was added in 2008. With declining EPHA participation, the EPCC has supplemented this decline by selling more ice to Adult Hockey groups and AAA youth hockey groups/tournaments. The EPCC is also the Home of Eden Prairie High School Hockey.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
EPHA Teams n/a n/a 27 teams 24 teams 22 teams
EPHA Hours n/a n/a 2,175 hours 1,878 hours 1,735 hours Rented @ EPCC
Typical Sports --- 10
Lacrosse
Local Groups / Participation: Eden Prairie Lacrosse Association (boys and girls), Eden Prairie High School
Summary / Data Analysis
At the local youth level participation in youth lacrosse has seen a steady increase in participation since Eden Prairie youth associations were created in the early 2000’s. The Eden Prairie Lacrosse Association serves the youth of Eden Prairie with two dedicated fields at the Flying Cloud Fields. In 2019, a soccer field at Wyndham Knoll Park was repurposed to accommodate a girls lacrosse field.
At the high school level participation has gone down since its peak in 2005. This seems to follow a trend of youth opting for less physical sports that have less risk of injury. Demographic changes in the community may also be a factor. At the state level participation in lacrosse continues to grow (particularly with girls). This statewide trend is also seen at the national level with participation slightly increasing year-to-year.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
EP Lacrosse n/a 220 n/a 375 406 Association
Typical Sports --- 11
Racquetball
Local Groups / Participation: Eden Prairie residents
Summary / Data Analysis
At the local level, participation has declined over the years, but a core group of players remain. The Eden Prairie Community Center used to have three courts, but that number was reduced to two courts during the major renovation in 2008. The City still has steady participation in racquetball leagues, but that number has gone down over time.
Racquetball hit its peak in popularity in the late 70’s and early 80’s and has been on a decline since; although there are still several million people who play the sport nationally. Participation in the sport hit a 10 year low in 2016 with 3.5 million players nationally. Fewer opportunities for play is a factor as many fitness centers have gotten rid of or reduced the number of courts available for play. Cost is also a factor as specialty equipment is needed along with court time which often comes in the form of a fitness club membership. A lot of former racquetball players are playing emerging sports like pickleball and badminton which also contributed to the decline.
City Racquetball Revenue
2016 2017 2018 2019
$ 5,651.00 $ 4,522.50 $ 4,983.00 $ 5,197.50
Typical Sports --- 12
Soccer
Local Groups / Participation: EP Soccer Association, EP Soccer Club, Eden Prairie High School and Adult Soccer Groups
Summary / Data Analysis
Youth soccer in Eden Prairie has continued to grow and become an even larger percentage compared to school enrollment. Eden Prairie has two youth soccer organizations. The Soccer Association is the “in-house” organization which does not cut participants and focuses more on developing fundamentals and staying fit. The Soccer Club focuses on skill development, competition and travels for games. The Soccer Club holds several tournaments in a typical year.
Eden Prairie High School continues to see participation slightly increasing over the years in their boys and girls programs. These local trends follow a statewide trend of participation increasing 4% from the 2011-12 to 2018- 19 school years.
Staff has continued to see adult groups participating in pick-up lunchtime and after work games. The City maintains numerous soccer fields that are open for public use. The City rents out fields at Miller Park to two adult soccer teams on Sunday evenings. The decline in contact sports (like hockey or football) is seen as a driver of additional soccer participants. The following chart shows participation levels at the local level.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
Soccer Association 900 2,225 n/a 2,213 2,136
Soccer Club 345 690 n/a 970 1,062
Typical Sports --- 13
Fastpitch Softball
Local Groups / Participation: Eden Prairie Fastpitch Association, Eden Prairie High School
Summary / Data Analysis
At the local youth level participation in youth fastpitch softball has declined since its peak in the early 2000’s. The Eden Prairie Fastpitch Association runs numerous tournaments in a typical year and operates a concessions stand at Miller Park. The Eden Prairie High School continues to see participation remain steady with 50 participants. These local trends differ than the statewide trend of participation increasing 9% from the 2011-12 to 2018-19 school years. Nationally participation in youth fastpitch has remained steady or slightly increased.
In addition to hosting youth tournaments the City partners with the high school to host sectional tournaments through the MSHSL.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
EP Fastpitch 540 621 n/a 207 181 Association
Typical Sports --- 14
Swimming
Local Groups / Participation: EPHS Swimming/Foxjet Swimming/Eden Prairie Community Center Swimming
Summary / Data Analysis
The FoxJets Swim Club swims year round at the Eden Prairie Community Center. In addition to practices, thy host 10-12 swim meets each year. The EPHS Swim team swims August – March and will host 8-9 swim meets a year. The Eden Prairie Community Center hosts swimming lessons for ages 6 months – 14 years old in group swim lessons. For those 15 and over, the Community Center host adult swimming lessons or private swim lessons.
Drowning is still the second leading cause of death for children under the age of 4 and learning to swim is essential. Before 2020, our swimming lesson numbers were consistently increasing and were predicted to continue to rise. According to the American Red Cross, roughly two million children are taught swimming lessons throughout each year (with the exception of 2020 due to COVID).
Nationally according to USA Swimming, swimming since 2017 has been decreasing slightly, however before this it was holding consistent numbers or even increasing.
Data
Year 2017 2018 2019 2020
EPCC Swim Lessons 1,888 2,079 2,319 125
EPHS Swim Team 85 84 91 80
FoxJets Swim Team 379 380 343 280
USA Swimming 354,627 346,735 327,337 n/a
Typical Sports --- 15
Tennis
Local Groups / Participation: EPHS Girls/Boys Tennis, Parks and Recreation Programs, Resident Groups
Summary / Data Analysis
Locally, adult tennis has shown strong numbers in recent years, however, nationally, participation rates are down. This most likely is related directly to the increase in participation in pickleball. Pickleball tends to be more accessible in the winter months as it is more easily adaptable to gymnasium spaces.
Staff continues to witness a high volume of outdoor court participation. A high demand for indoor court time exists due to a lack of courts and a desire to play year-round.
While high school sports participation has seen a decrease in overall student participation in athletics, both boys and girls tennis has been fairly consistent over the past 15 years and has even shown a slight growth pattern at the local level. This local trend follows the state trend of participation being steady with slight growth over the past 15 years.
It is estimated that there are 17.84 million tennis participants nation-wide. In 2018, National Youth Tennis participation was estimated at 4.64 million; an increase of 1.6% from 2017. Nationwide efforts to connect in school tennis opportunities with out of school programs. USTA has developed a readily available curriculum that aims to teach tennis in an approachable, strategic format.
Typical Sports --- 16
Volleyball
Local Groups / Participation: Eden Prairie Volleyball Association, EP High School
Summary / Data Analysis
At the local youth level participation in youth volleyball continues to see steady growth. Riley Lake Park is home to the EP Volleyball Association’s summer sand program and features some of the best sand courts in the area. Participation in adult leagues offered through EP Parks and Recreation remains strong. The high school reaches its maximum allowed participation yearly.
At the state level participation has increased 9% between the 2011-12 and 2018-19 school years. At the national level volleyball is seeing a steady year-to-year growth between 5-7%.
In Minnesota volleyball has been sanctioned as only a girls sport. Popularity in boys volleyball is increasing. This can be seen as the boys now have their own Eden Prairie club team. There has been lobbying at the state level for the MSHSL to recognize boys volleyball as a varsity sport. Boys volleyball is already popular on the east coast and it will not be surprising to see more boys playing volleyball in Minnesota.
Data
1995 2001 2010 2016 2019
City Population 49,819 56,519 63,277 63,187 64,334
School Enrollment 9,242 10,438 10,150 8,835 8,695
EP Volleyball 190 375 n/a 465 487 Association
Typical Sports --- 17
Cricket
Local Groups / Participation: Resident Groups, EP Strykers Cricket Club
Summary / Data Analysis
Cricket has been an emerging sport in Eden Prairie for several years. You can often see local, informal groups playing throughout the City on any given summer night. Cricket is particularly popular in South Asian countries like India and Pakistan. As the demographics of Eden Prairie have changed over the years it is no surprise to see more cricket players in the city.
To accommodate the rise in people playing cricket in our community, in 2019 the City laid down a designated cricket pitch at Nesbitt Park. This new field was warmly welcomed by the cricket community and is heavily utilized. Also, a “first of its kind” cricket facility was built in Belle Plaine in 2018.
Being that cricket is not a high school league sport it is hard to find data and trends at the state and national level.
An EP based non-profit, EP Strykers, is the first cricket club based in Eden Prairie. The group’s leader has been an advocate for cricket in Eden Prairie and has conducted cricket demonstrations at City events.
Emerging Sports --- 18
Pickleball
Local Groups / Participation: Twin Cities Pickleball Club (formerly Southwest Metro Pickleball Club)
Summary / Data Analysis
Pickleball continues to grow in popularity at the local level. League participation has steadily increased since 2016. In addition to local residents, the Twin Cities Pickleball Club is a non-profit organization that advocates for the expansion of the game. Eden Prairie has built permanent courts in recent years at Pioneer, Franlo, and Staring Lake Parks. In the summer months the courts at Staring Lake are full with players until the mid- afternoon. Younger people, including children are starting to play the game more. Indoor opportunities are available at the Community Center in the winter months but fall short of meeting the demand for indoor court time.
Following local trends, pickleball continues to soar in popularity at the national level. The known places to play totaled of 7,928 at the end of 2019 which represents an increase of 1,335 or approximately 111 new locations per month. According to the Sports & Fitness Industry Association’s (SFIA) 2019 Pickleball Participant Report, the United States has 3.3 million players.
Pickleball Participation
2016 2017 2018 2019
105 134 263 291
Ages of pickleball players (national)
6-17 16.7% 18-34 28.0% 35-54 20.3% 55-64 14.9% 65+ 20.2%
Emerging Sports --- 19
Ultimate Frisbee
Description of play/items/space needed
Ultimate is a non-contact, self-refereed team sport played with a flying disc (or Frisbee™). Two teams of seven players compete on a playing field about the same length as a football field, but narrower. Players score by throwing and catching the disc inside the end zone at either end of the field. Players cannot run with the disc. Games have two 45-minute halves, or the game can end when one team scores 15 goals.
Local/state/national groups
USA Ultimate is the umbrella organization for Ultimate Frisbee, or just Ultimate. This organization sets the rules, grows the game, helps promote tournaments and runs the Ultimate Hall of Fame.
Minnesota Ultimate is the state-level organization. They promote local rec leagues, pick-up games, and coordinate referees and volunteers.
Data
The Sport & Fitness Industry Association, or SFIA, conducted a participation report in 2019. In summary, there are 858,000 core Ultimate participants in the United States. 49.2% are between 18-24 years old, and 68.8% are male.
The Minnesota high school league started out made up of only mixed high school squads. The inaugural state tournament was held at Eden Prairie High School in 2003, with the next few years taking place on the St. John’s University campus. Eventually, growth dictated a move to the Maple Plain Polo Grounds for the first few years among 10-12 schools. Steadily increasing numbers eventually moved the league once more to the National Sports Center in Blaine, MN, where the state tournament is still hosted annually. In 2018, over 85 teams competed in the state tournament. Today, Minnesota is home to the largest high school ultimate league in the country. 102 teams participated in 2018. Within the state, teams also compete for their own local conference tournaments in addition to regularly scheduled season games.
Minnesota saw a 3% increase in middle school participation from 2018, and an 8% increase in high school spring participation from 2018.
Emerging Sports --- 20
Badminton
Description of play/items/space needed
Badminton is a racket sport played on a rectangular court that is divided by a net. It can be played by either two opposing players (singles) or two opposing pairs (doubles) who take positions on opposite halves of a court. Players score points by striking a shuttlecock with their racket so that it passes over the net and lands in their opponents’ half of the court or when the opponents make an error and cannot play back the shuttlecock back across the net.
Local/state/national groups
USA Badminton is the national umbrella organization for badminton, which also includes the Olympic team. There are no USAB member clubs in Minnesota.
Minnesota Badminton oversees local play in Minnesota. There are over 15 dedicated badminton clubs or courts in Minnesota, with many in the Twin Cities area.
Data
There were two badminton tournaments in Minnesota in 2019, but none in 2020.
Number of participants in badminton in the United States from 2006 to 2017 (in millions)*
Year 2006 2009 2012 2015 2017
Players 5.98 7.7 7.88 7.2 6.43
Backyard Games --- 21
Bocce
Description of play/items/space needed
While regulation Bocce courts are 91 feet by 13 feet, the dimensions of home courts can be whatever size fits into your backyard. Variations are acceptable provided foul lines for throwing, mid court lines for first throw of the pallina, and inbound markers are clearly established. The court surface may be composed of stone dust, dirt, clay, grass or artificial surface provided there are no permanent or temporary obstructions in the court that would interfere with the straight line delivery of a ball from any direction. These obstructions do not include variations in grade or consistency of terrain.
Local/state/national groups
The United States Bocce Federation (USBF) organizes national tournaments and sends athletes to represent the US at the world bocce championships.
Eden Prairie offers bocce leagues in the summer. Other local cities include Roseville and Lakeville. Minneapolis Social Sport Leagues is an online organization that connects a variety of sports players, including bocce.
Bocce courts can be found at Pioneer Park in Eden Prairie.
Data
Eden Prairie Park and Recreation has hosted summer bocce leagues for a number of years.
Year 2018 2019 2020
Bocce League Players 26 24 16
Backyard Games --- 22
Cornhole/Bag Toss
Description of play/items/space needed
Cornhole, or Bag Toss, is a bean-bag type game played in a rectangular area that is 8-10 feet wide and 40-45 feet long. Bean bags are tossed onto wooden, slanted boards that are 48" in length and 24" in width. Each board has one hole that is 6 inches in diameter. Game play can be singles or doubles, with players alternating throws onto the board. Players score 1 point for bags on the board and 3 points for bags in the hole. Scoring is accrued by cancellation method. The game is won when a team or player reaches 21 points.
Local/state/national groups
The American Cornhole League, or ACL, is the umbrella organization for national play. There are 14 Cornhole conferences throughout the country. The ACL organize and promote tournaments, and are growing in popularity to where the National ACL Cornhole Championships are broadcast on ESPN and ESPN3.
In Minnesota, there is a public Facebook group called Minnesota Cornhole, which currently has over 1,200 members. Local tournaments, news, and member stories are posted there.
Permanent bag toss platforms have been constructed at Pioneer Park in Eden Prairie.
Data
Cornhole numbers have been growing rapidly since 2017, when data is first available through ACL. The number of players reporting scores on the ACL website has grown from 9,166 in 2017, to 25,625 in 2019. 2020 had a decline in numbers of reporting scores due to the lack of tournaments during the pandemic. There are numerous players around the country who play for fun and do not report scores.
Year 2017 2018 2019 2020
Reporting Players 9,166 19,886 25,625 6,453
Backyard Games --- 23
Horseshoes
Description of play/items/space needed
Horseshoe stakes are placed 40 feet apart, with 14 inches of the stake remaining above ground. “Horseshoes” manufactured for pitching (real horseshoes are not readily available or uniform in size and weight) are to be used, each weighing approximately 2½ pounds and having an opening no greater than 3½". Each contestant pitches two shoes in succession. There are three scoring variations, which can be found on the National Horseshoe Pitchers Association website.
Local/state/national groups
The National Horseshoe Pitchers Association is the national umbrella organization. The NHPA is a federation of sixty (60) charters in the United States and Canada, each with numerous club affiliates and individual members.
The Minnesota Gopher State Horseshoe Pitchers Association, or MGSHPA, is the state charter of the NHPA. There are 24 sanctioned clubs within the state of Minnesota, each with a local contact person. Tournaments are listed on their website.
In Eden Prairie, horseshoe pits can be found at Pioneer Park and Eden Valley Park.
Data
In 2019, the NHPA reported 8,316 members, of which 588 were youth members. Minnesota reported 505 active members, with 44 youth included.
The MGSHPA hosts multiple tournaments per year. Numbers declined in 2019 and 2020, but 2021 tournaments scheduled (7) already surpass the 2020 tournaments.
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
34 29 27 29 26 28 31 32 24 16 6
Backyard Games --- 24
Fitness: Corporate Fitness
Summary / Data Analysis
Corporate Fitness is not a new initiative with its beginning dating back to the 1970’s. Currently, corporations are finding that providing accessible fitness options for their employees is greatly beneficial for a productive and successful work culture. Corporate fitness options also decrease the effects of stress, the amount of illness, and need for sick leave. According to Vicky Valet of Forbes, “The 2015 Employee Benefits research report, released on June 29, found that 70% of U.S. employers currently offer a general wellness program, up from 58% in 2008, when SHRM first surveyed companies on preventive health and wellness benefits. An additional 8% of organizations have plans to offer a general wellness package in the next 12 months. Five-year trend data shows wellness programs are the only preventive health and wellness benefit offered by more employers in 2015 than in both 2014 and 2011.”
The City integrates corporate fitness benefits by offering insurance discounts, free Community Center memberships to all full time employees, and organizing wellness program throughout the year.
The parks and recreation department supplements these benefits by providing fitness classes at City Center three times a week. The department also supplies information and highly qualified instructors for the employee- only wellness programming, like the currently offered Winter Wellness Program.
Data
Program Offered Year Number of Participants City Center Classes 2018 300 City Center Classes 2019 360 City Center Classes 2020 Cancelled due to Covid-19 Winter Wellness Program 2020 67
Fitness --- 25
Fitness: Group Fitness Classes
Summary / Data Analysis
Group fitness classes are an integral component of any thriving fitness center. Member participation and retention relies on quality instructors, variety of class choices, and a feeling of accountability by being part of a group. Participation also relies on offering classes that stay current with group fitness trends. According to TFliving the most popular fitness classes nationwide include: Yoga, Zumba, Cycle, Boot Camp, HIIT, Water Aerobics, Kickboxing, and fusion classes.
Each year, the current fitness trends, needs of members, and class attendance dictate the fitness schedule at the Community Center.
Data
Class Category Year Number of Classes Offered Average Class Attendance 2018 1,070 14.5 Aqua 2019 1,175 14.6 2020* 513 13.1 2018 237 9.1 Boot Camp/HIIT 2019 167 9.2 2020* 29 8.8 2018 383 9.7 Cycle 2019 394 11.4 2020* 125 10.2 2018 679 9.7 Fusion 2019 730 9.2 2020* 286 9.3 2018 97 6.3 Kickboxing 2019 87 6.1 2020* 30 8.3 2018 296 16.6 Senior 2019 502 17.1 2020* 137 13.8 2018 427 7.8 Yoga 2019 392 8.1 2020* 154 9.5 2018 936 16.8 Zumba 2019 917 16.2 2020* 301 15.4 *2020 data is atypical due to building closure and limited maximums per the State’s executive order.
Fitness --- 26
Fitness: Outdoor and Virtual Road Races and Indoor/Outdoor Triathlons
Summary / Data Analysis
Nationally, smaller distance races are experiencing a small increase in registration and completed participation, while novelty or long distance races are experiencing a gradual decline in participation (Brown, 2021). Overall, many races have been cancelled, rescheduled, or gone virtual with the restrictions and complications of the Covid-19 pandemic.
Traditionally, races with the highest attendance at the state and local level are shorter distances that provide an all-inclusive feel or a theme. For example, Eden Prairie public schools have hosted color runs and family friendly 5k walk/runs. Many races are used to bring awareness and fundraising opportunities to certain social and physical conditions or issues. The Twin Cities in Motion (Medtronic) series provides a variety of distanced races perfect for novices to the most experienced athletes. However, they have also been strongly impacted by Covid- 19 this past year (2021).
The Eden Prairie Community Center has hosted indoor triathlons for the last 4 years with the event running bi- annually. Registration is open to both members and non-members. Contrary to national trends, participation increases yearly as this event appeals to mainstream fitness enthusiasts. These races are no longer just for elite, trained athletes, but also for those looking to take their daily fitness goals to the next level, or cross a goal off their “bucket list.”
Data
Scheduled Event Number of Participants Fall 2016 31 Fall 2017 31 Spring 2018 36 Fall 2018 28 Spring 2019 48 Fall 2019 42 Spring 2020 Cancelled due to Covid-19
Fitness --- 27
Fitness: Mind/Body Connection
Summary / Data Analysis
Many people recognize the negative effects daily stressors have not only on mental, but also on physical well- being. Using meditation, yoga, or tai chi to rehabilitate the mind and body is becoming a more acceptable form of treatment in place of or along with traditional medicines.
Yoga practitioners suggest yoga helps with chronic lower back pain, carpal tunnel syndrome, and headaches. It also helps with weight loss, resulting in improved cardiovascular health. Additionally, it reduces stress levels, promotes sleep, increases body awareness, and makes a person more focused.
There have been numerous studies proving that mind/body practices are indeed beneficial for your physical and mental health. It facilitates muscle and mind relaxation and keeps people physically and mentally strong. Interest in yoga grows by 73% every year, and over 37 million people in the United States practice yoga of some kind (Hrubenja, 2021). Due to that evidence and demand, the fitness schedule at EPCC strives to provide many opportunities for members to practice the mind/body connection.
Data
Average number of classes Weekly Class Offerings (2019-2020) offered per week Average Number of Participants Yoga 6 8.2 Silver Sneakers Yoga 5 15.1 Pilates 3 14.8 Barre 5 9.9 Family Yoga 1 8.9 Virtual Mind/Body classes 6 9.2
Number of classes Parks and Recreation Fitness Offering offered per year Average Number of Participants Candlelight Yin Yoga 25 9.5 Restorative Yoga 20 7.7 Meditation 5 9.1 Essential Oils 101 6 6.0 Bunny Yoga 8 25.2
Fitness --- 28
Fitness: Outdoor Group Fitness
Summary / Data Analysis
Nationally, outdoor fitness groups and classes have increased as a way to reach those who feel isolated, intimidated by gym culture, or who need more economically friendly modes of exercise. These classes also boost a sense of community, and send a message that the health of community members is a top priority (Attwood, 2016).
Outdoor fitness used to have a reputation of a novelty prior to the pandemic, but when indoor facilities were closed or at lowered capacity due to Covid-19, these fitness classes became a necessity for our members. The fitness department provided outdoor opportunities with its yearly Fitness in the Parks program, newly launched Walk with Ease program, and on-site outdoor classes.
Data
Year Event Offered Number of Participants 2017 Fitness in the Parks 549 2018 Fitness in the Parks 601 2019 Fitness in the Parks 541 2020 Fitness in the Parks 2,591 2020 Walk with Ease 7 2020 Outdoor Fitness Classes 87
Fitness --- 29
Fitness: Virtual Fitness
Summary / Data Analysis
Companies such as Beachbody, LesMills and Peloton have been providing at home digital fitness for many years. However, with imposed shutdowns due to the Covid-19 pandemic, virtual fitness catapulted to the forefront of the fitness industry as a necessity to maintain gym memberships in an uncertain and vulnerable time (Becvar Weddle, 2020). If speaking of trends in fitness, virtual fitness is the hottest topic in the fitness industry right now.
The Community Center implemented a virtual fitness option in November of 2020. This implementation was driven by numerous requests from current members and to remain competitive with other local fitness centers providing virtual class opportunities.
Cost: Virtual only membership option for $15 per month and hybrid option where members can pay their regular dues and attend in person at the facility and digitally access virtual livestream and on-demand options.
Number of class offerings: 25 weekly virtual class offerings members can attend via Zoom with a scheduled live instructor, 150+ on-demand class offerings member can access on their own time, with new classes being added each week.
Membership Enrollment: There are currently 111 virtual only memberships, with new members joining throughout the month.
Fitness --- 30
Fitness: Wearable Fitness Technology
Summary / Data Analysis
Wearable fitness technology has greatly advanced from Walkmans and pedometers to a wide variety of data driven fitness apps, watches, and clip-on devices that give real time feedback to their owners. In the last year, according to IDTechEX, it has become a $50 billion dollar market (2020). As more people value their overall health, they are becoming more reliant on the metrics that can measure their progress.
Number of Americans reliant on wearable technology: According to a study by Statista, the total number of wearable users connected to the 4G network in 2017 was 526 million. In 2022, this number is expected to reach 900 million active users.
Gallup Report Findings: 1 in 5 consumers in America are tracking their fitness using wearable technology
By combining the present use with the number of Americans who claim that they have used such devices in the past, it becomes clear that at some point one in three Americans use a fitness tracker such as a smartwatch or wristband (34%) or tracked their health statistics on the phone or tablet app (32%).
Impact on the Community Center: Fitness members rely on strong network connections within the building to provide accurate tracking from their wearable technology. To avoid frustration or inaccurate measurements it is crucial to stay up-to-date with the most powerful wifi and 4G/5G connections for our members.
Fitness --- 31
Outdoor Rinks & Warming Houses The City of Eden Prairie builds and maintains nine outdoor ice skating rinks each winter which are utilized by the general public and the Eden Prairie Hockey Association. Even with organized hockey participation numbers decreasing, overall usage of rinks remains high. The biggest challenge facing outdoor rinks is that of climate change.
Although data over the past five years shows fairly consistent opening and closing dates, a larger sample would show that the length of the outdoor rink season has become shorter over time. The biggest challenge by far is making and maintaining safe, quality ice conditions.
The nine outdoor rinks are staffed by seasonal, part-time rink attendants. These staff members supervise the community use of the rinks and warming houses. While community use of the rinks is strong, the ability to retain this core of part-time staff is challenging given the unpredictable weather and schedule inconsistency.
Overall, outdoor rinks and warming houses are still a huge part of Minnesota culture; however, the future of these facilities is uncertain due to continued climate change.
Outdoor Rinks & Warming Houses --- 32
Parks and Recreation – Sledding Hill and Rink Usage – 2014-2019
Start Dates Sledding Hill Ice Rinks
2015-16 28-Dec 10-Jan
2016-17 16-Dec 22-Dec
2017-18 26-Dec 22-Dec
2018-19 28-Dec 28-Dec
2019-20 16-Dec 17-Dec
End Dates Sledding Hill Ice Rinks
2015-16 18-Feb 18-Feb
2016-17 10-Feb 10-Feb
2017-18 25-Feb 22-Feb
2018-19 9-Mar 23-Feb
2019-20 22-Feb 22-Feb
Outdoor Rinks & Warming Houses --- 33
Sources
Annual Reports of the Eden Prairie Parks and Recreation Department
Typical Sports https://infogram.com/sports-changes-1hke60ypjnp125r?live https://www.nfhs.org/articles/participation-in-high-school-sports-registers-first-decline-in-30-years/ https://www.startribune.com/high-school-sports-participation-drops-for-first-time-in-30-years/558316042/
Racquetball https://www.sportsver.com/why-is-racquetball-not-popular-what-happened https://www.statista.com/statistics/191922/participants-in-racquetball-in-the-us-since-2006/
Figure Skating https://www.statista.com/statistics/282366/total-membership-us-figure-skating/
Swimming https://www.statista.com/statistics/513081/usa-swimming-membership/
Tennis https://members.nfhs.org/participation_statistics https://cdn.ymaws.com/www.tennisindustry.org/resource/resmgr/pdf/tennistalkingpoints.pdf https://www.tennisindustry.org/page/research_general https://members.nfhs.org/participation_statistics
Sources --- 34
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