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Postal Bulletin 22267 (9-10-09) Contents Front Cover 2 postal bulletin 22267 (9-10-09) Contents Contents POLICIES, PROCEDURES, AND FORMS PULL-OUT INFORMATION UPDATES Fraud Manuals Domestic Order . 19 DMM Revision: Express Mail Refunds for Shipments Withholding of Mail Orders . 19 of Live Animals . 3 Invalid Express Mail Corporate Account Numbers . 20 DMM Revision: Booklets: New Optional Design for Missing, Lost, or Stolen U.S. Money Order Forms . 22 Small Letter-Sized Booklets . 3 Missing, Lost, or Stolen Canadian Money Order Forms . 27 IMM Revision: Threshold Requirements for Express Mail Verifying U.S. Postal Service Money Orders . 29 International and Priority Mail International Customized Counterfeit Canadian Money Order Forms . 29 Agreements. 5 Toll-Free Number Available to Verify Canadian Money IMM Revision: Free Matter for the Blind or Other Physically Orders . 29 Handicapped Persons — Update . 6 Other Information IMM Revision: Sealing and Packaging First-Class Mail Overseas Military/Diplomatic Mail . 30 International, International Priority Airmail, and International Surface Air Lift Mail . 6 Early Out Incentive Poster . 35 Thrift Savings Plan Fact Sheet. 41 Handbooks Missing Children Posters. 43 Handbook AS-701 Revision: Responsibilities of the Material Accountability Officers . 7 Handbook AS-709 Revision: SmartPay Purchase Card Program Policy Change . 8 Postal Bulletin Index Publications Semi-annual Index . PB 22262 (7-2-09) Publication 431 Revision: Changes to Post Office Box Service and Caller Service Fee Groups. 8 Forms Revised PS Form 3849 . 10 ORGANIZATION INFORMATION Finance Winter Holidays stamps International Reply Coupons . 11 Intelligent Mail and Address Quality Post Office Changes . 12 Mailing and Shipping Services Mail Alert . 13 Philately Stamp Announcement 09-46: Winter Holidays . 14 Stamp Announcement 09-47: Hanukkah . 16 Stamp Announcement 09-48: Kwanzaa . 18 Update: Forever Stamped Envelope . 47 USPS National Emergency Hotline Announcement 09-H: 2009 Stamps and Postal Stationery. 49 Is your facility operating? Call 888-363-7462 Limited Philatelic Products Sold Only in Select Post Office Locations in Fiscal Year 2010 . 51 Pictorial Postmarks Announcement . 52 How to Order the First Day of Issue Digital Color or Traditional Postmarks . 59 Retail Stamps by Mail — Brochure Ordering Information . 61 Supply Management eBuy Purchases of Bottled Drinking Water Services From Nestle and DS Waters for Fiscal Year 2010 . 63 Hurricane Season and Emergency Use of SmartPay Purchase Cards. 63 Also on the Web at www.usps.com/cpim/ftp/bulletin/pb.htm Policies, Procedures, and Forms Updates postal bulletin 22267 (9-10-09) 3 Policies, Procedures, and Forms Updates Manuals DMM Revision: Express Mail Refunds for Shipments of Live Animals Effective September 8, 2009, the Postal Service™ contain dry ice or solid carbon dioxide, which will evapo- revised Mailing Standards of the United States Postal Ser- rate en route and may displace oxygen. If live animals were vice, Domestic Mail Manual (DMM®) 114.3.1, 414.3.0, and shipped in the same cargo hold, the carbon dioxide could 604.9.2.4. Express Mail® shipments containing live animals cause asphyxiation. are now exempt from next-day or second-day delivery Under this revision, postage refunds will not be available guarantee. The delivery refund guarantee of live animals is for Express Mail shipments of live animals delivered or extended to within 3 days from the date of mailing. attempted to be delivered within 3 days of mailing. Prior to this change, refunds for live Express Mail ship- We will incorporate this revision into the next printed ments were granted based on the next-day or second-day version of the DMM and into the online DMM, which is delivery date scheduled at the time of mailing. That policy available via Postal Explorer® at http://pe.usps.com. did not account for airline flight changes that occurred to protect the well-being of the animals. In some instances, shipments of live animals are rerouted to alternative flights — Mailing Standards, in order to protect the well-being of the animals. This is par- Pricing, 9-10-09 ticularly necessary if other shipments on the same flight DMM Revision: Booklets: New Optional Design for Small Letter-Sized Booklets The Postal Service™ published a final rule in the Federal 200 Commercial Letters and Cards Register on April 15, 2009 (74 FR 17399–17403), with new 201 Physical Standards standards for letter-size automation and machinable book- lets, effective September 8, 2009. The final rule may be ***** read on Postal Explorer® at http://pe.usps.com; click 201.3 Physical Standards for Machinable and Federal Register Notices in the left frame. We also pub- Automation Letters and Cards lished a clarification and one new design option for letter- size booklets in “DMM Revision: Booklets: Sealing Letter- ***** Sized Booklets Mailed at Automation Prices” in Postal Bulletin 22264 (7-30-09, pages 7–9). 201.3.15 Booklets We have tested and found an acceptable design for ***** smaller booklets within specific physical dimensions and 3.15.4 Booklet Design and Sealing weight restrictions. Effective October 5, 2009, we will revise Mailing Standards of the United States Postal Service, [Revise text of 3.15.4 as follows:] Domestic Mail Manual (DMM®) 201.3.15.4 to add a two-tab The position of the final fold and intermediate fold (or spine) sealing option for smaller, simple spine “wallet-style” book- for letter-sized booklets varies according to the specific lets mailed at automation and machinable letter prices. design of the mailpiece. Open edges can be sealed with Mailers with these smaller booklets may mail them with tabs, glue lines, or glue spots. Except for the simple spine three tabs or with glue lines as shown in the revised exhibit, wallet-style design with a height of 4 inches and a maxi- or they may mail them immediately with two tabs if they mum length of 8 inches, tabs used as seals on the leading meet applicable restrictions under the new option. edge of small booklets less than 5 inches high may be placed closer to the top and bottom edges than shown in Mailing Standards of the United States Postal Exhibit 3.15.4 and may overlap in some cases. See exhibit Service, Domestic Mail Manual (DMM) 3.15.4 for design and sealing standards. ***** 4 postal bulletin 22267 (9-10-09) Policies, Procedures, and Forms Updates Exhibit 3.15.4 Booklet Design [Insert new wallet-style booklet design as follows:] cover then tab in these If the spine or final fold is… with length stock and sealing locations: Spine or final fold 5" to 9" long 50-pound Three 1.5" Two tabs on leading on the bottom Over 9", up 60-pound nonperforated edge; one tab on trailing (longer) edge to 10.5" tabs edge. Position lower long leading tab 0.5" from the bottom edge. Position upper tabs within 1" from Simple Spine Simple the top edge. Spine on bottom 5" to 9.5" 80-pound Continuous glue Perfect bound or saddle (longer) edge, long line or glue spots stitched, flap sealed nonperforated inside, continuous glue inner flap sealed line along flap preferred, within top (upper) minimum 1" glue spots edge acceptable if placed Simple Spine within 3/4" of right and left edges. Spine on the 5" to 9.5" 80-pound Continuous glue Perfect bound or saddle bottom (longer) long line or glue spots stitched with a edge; cover continuous glue line extends no more along the 1/2" cover than 1/2" beyond overhang preferred, inner pages minimum 1" glue spots acceptable if placed Simple Spine within 3/4" of right and left edges. Saddle-stitched 5.2" to 8" 60-pound Two 1.5" or 2" One tab on leading edge spine (two or more long for cover nonperforated and one tab on trailing staples) on the and pages tabs edge. bottom (longer) 70-pound Booklets up to 2 ounces: edge. cover and 1.5" tabs. 4" height only. 50-pound Maximum weight pages 1-1/4" from bottom 2.5 ounces. edge. Over 2 ounces and up to 2.5 ounces: 2" tabs. 3/4" from bottom Simple Spine-Wallet-Style edge. +1/8" vertical tolerance for tab placement for both tab sizes. Final fold on the 5" to 10.5" 40-pound Three 1.5" Two tabs on leading bottom (longer) long nonperforated edge; one tab on trailing edge, with the tabs edge. Position lower folded spine on the leading tab 0.5" from the leading or trailing bottom edge. Position Folded (shorter) edge upper tabs within 1" from the top edge. Spine on the 5" to 9" long 60-pound Three 1.5" Two tabs on top edge; leading (shorter) Over 9", up 70-pound nonperforated one tab on trailing edge. edge to 10.5" tabs Position top tabs 1" from long left and right edge. Position trailing tab in the Oblong middle. ***** — Mailing Standards, Pricing, 9-10-09 Policies, Procedures, and Forms Updates postal bulletin 22267 (9-10-09) 5 IMM Revision: Threshold Requirements for Express Mail International and Priority Mail International Customized Agreements Effective October 5, 2009, the Postal Service™ is revis- 233.2 Postage Payment Methods ing Mailing Standards of the United States Postal Service, ***** International Mail Manual (IMM®) sections 223.222 and 233.222 and part 297 to indicate changes in minimum 233.22 Permit Imprint threshold requirements for Express Mail International® and Priority Mail International™ customized agreements. ***** Consistent with the Postal Regulatory Commission’s 233.222 Permit Imprint — Commercial Base Prices Docket No. MC2009-38, the Postal Service has reduced ***** the minimum volume requirements for Express Mail Inter- national and Priority Mail International customized agree- [Revise the last paragraph of 233.222 to read as follows:] ments from 5,000 pieces or $100,000 to 2,500 pieces or Customers who are capable, on an annualized basis, of $50,000.
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