Front Cover 2 postal bulletin 22451 (9-29-16) Contents COVER STORY Sustainability Fire Prevention Week is October 9-15, 2016: Don’t Required Procedures for Environmental Regulatory Wait — Check the Date! Replace Smoke Detectors Agency Site Visits and Notices of Violation . 58 Every 10 Years . 3 POLICIES, PROCEDURES, AND FORMS UPDATES PULL-OUT INFORMATION Manuals Fraud ASM Revision: Audits and Investigations . 4 Invalid USPS Corporate Account Numbers. 21 ASM Revision: Facilities and Equipment . 5 Missing, Lost, or Stolen U.S. Money Order Forms . 23 DMM Revision: Alternate Marked Copy Process . 13 Missing, Lost, or Stolen Canadian Money Order Forms . 29 DMM Revision: Extra Services Eligibility . 14 Verifying U.S. Postal Service Money Orders . 32 DMM Revision: Registered Mail Deposit . 18 Counterfeit Canadian Money Order Forms . 32 Toll-Free Number Available to Verify Canadian Money Publications Orders . 32 Publication 431 Revision: Changes to Post Office Box Service and Caller Service Fee Groups . 18 Other Information Overseas Military/Diplomatic Mail . 33 Forms Freely Associated States (FAS) Restrictions . 38 In Retirement: USPS to Drop PS Form 3575www. 19 Thrift Savings Plan Fact Sheet. 39 ORGANIZATION INFORMATION Corporate Communications CFC Campaign Season is Here! . 41 Finance POSTAL BULLETIN INDEX Equipment Maintenance Allowance Schedule for Rural 2016 Semi-Annual Index . PB 22446 (7-21-16) Routes. 41 Human Resources Notice to All Post Offices With Rural Delivery Service: USPS National Emergency Hotline Rural Carrier Guarantee Period. 45 Is your facility operating? Call 888-363-7462 Stamp Services Stamp Announcement 16-41: Hanukkah Stamp. 46 Stamp Announcement 16-42: Nativity Stamp . 48 Correction: Florentine Madonna and Child Stamp . 50 Find the latest in mail and delivery information Pictorial Postmarks Announcement . 50 and services offered by U.S. Postal™ How to Order the First-Day-of-Issue Digital Color or in the Postal Bulletin at Traditional Postmarks . 55 http://about.usps.com/postal-bulletin. Also on the Web at about.usps.com/postal-bulletin Cover Story postal bulletin 22451 (9-29-16) 3 Cover Story Fire Prevention Week is October 9-15, 2016: Don’t Wait — Check the Date! Replace Smoke Detectors Every 10 Years Almost 2,500 people die in home fires every year in the Have you checked your smoke alarm to make sure it’s United States. Most of these people live in homes that do still working? A smoke alarm with a dead or missing battery not have working smoke alarms. Approximately 60 percent is the same as having no smoke alarm at all. Test the alarm of home fire deaths result from fires in which smoke alarms monthly and replace the batteries at least once a year. A were not present or didn’t work. Do you know how old your smoke alarm only works when it is properly installed and smoke detectors are or how often they should be regularly tested. Some fire departments will install battery- replaced? Smoke detectors should be replaced every operated alarms in your home for free. Contact your local 10 years. To find out how old a smoke detector is, remove fire department’s non-emergency number for more infor- it from the wall or ceiling and look at the manufacture date mation. on the back of the alarm. The risk of dying in a home fire is cut in half in homes You should put a smoke alarm on every level of your with working smoke alarms. Smoke alarms save lives. home, outside each sleeping area, and inside every bed- Keep your family safe by putting working smoke alarms in room. There are many brands of smoke alarms on the mar- your home. ket, including alarms for people who are deaf or blind. These alarms may have strobe lights that flash and/or vibrate to alert those who are unable to hear standard — Safety and OSHA Compliance, smoke alarms when they sound. For the best protection, Employee Resource Management, 9-29-16 make sure all alarms are interconnected — when one sounds, they all sound. 4 postal bulletin 22451 (9-29-16) Policies, Procedures, and Forms Updates Policies, Procedures, and Forms Updates Manuals ASM Revision: Audits and Investigations Effective September 29, 2016, the Postal Service™ is 272.222 Public Trust Positions — Moderate revising the Administrative Support Manual (ASM) to Background Investigation — Moderate Risk ensure a full and intelligent release by applicants with ***** regards to the Fair Credit Reporting Act (FCRA). The Inspection Service is implementing changes to the ASM [Add new item e. and renumber current item e. as new sections related to Personnel Security Clearances. The item f.] summary of the changes is the inclusion of PS Form e. PS Form 2181-D, Disclosure and Release for Con- 2181-D, Disclosure and Release for Consumer Reports, in sumer Reports. the processing requirements for background investiga- tions. ***** 272.35 Reinvestigations of Background Investigations Administrative Support Manual (ASM) — High Risk, Moderate Risk, and Single Scope Background Investigations ***** ***** 2 Audits and Investigations [Add new item c. and renumber current item c. as new ***** item d.] 27 Security c. PS Form 2181-D, Disclosure and Release for Con- sumer Reports. ***** ***** 272 Personnel Security Clearances 272.432 Non-Sensitive Background Investigation ***** ***** 272.2 Level of Clearances for Postal Service Employees [Add new item c. and renumber current items c. through i. as new items d. through j.] 272.21 Top Secret Clearance for National Security c. PS Form 2181-D, Disclosure and Release for Con- Positions sumer Reports. ***** ***** 272.212 Processing Requirements for Single Scope 272.433 Sensitive Background Investigation Background Investigations ***** ***** [Revise item a. to read as follows:] [Add new item e. and renumber current items e. and f. as new items f. and g.] a. Items 272.432b through 272.432j listed above for the Non-Sensitive background investigation. e. PS Form 2181-D, Disclosure and Release for Con- sumer Reports. ***** ***** Upon receipt of notification that the reinvestigation is due, the contractor must complete the following forms and 272.221 Public Trust Positions — Background within 5 business days submit to the Postal Inspection Ser- Investigation — High Risk vice (see 272.421 for address): ***** ***** [Add new item e. and renumber current item e. as new [Add new item c. to read as follows:] item f.] c. PS Form 2181-D, Disclosure and Release for Con- e. PS Form 2181-D, Disclosure and Release for Con- sumer Reports. sumer Reports. ***** Policies, Procedures, and Forms Updates postal bulletin 22451 (9-29-16) 5 We will incorporate these revisions into the next online Click Manuals. update of the Administrative Support Manual (ASM), which The direct URL for the Postal Service PolicyNet website is available on the Postal Service PolicyNet website: is http://blue.usps.gov/cpim. Go to http://blue.usps.gov. In the left-hand column under “Essential Links”, click — Office of Counsel, PolicyNet. U.S. Postal Inspection Service, 9-29-16 ASM Revision: Facilities and Equipment Effective September 29, 2016, the Postal Service™ is at $2,000 or more and the Service Contract Act at revising the Administrative Support Manual (ASM), Chapter $2,500 or more. 5, to update the processes and procedures related to Facil- h. Providing environmental assessments, historic as- ities and Equipment. sessments, and other real estate-related evaluations. i. Coordinating the development of material handling Administrative Support Manual (ASM) systems with Engineering. ***** j. Coordinating with the Postal Inspection Service and the Office of Safety and Risk Management regarding 5 Facilities and Equipment the security and safety requirements at facilities ***** owned or leased by the Postal Service. 51 Facilities 511.12 Area Offices ***** [Revise 511.12 to read as follows:] All Area offices have responsibility within prescribed limits 511 General for the following: 511.1 Responsibilities a. Facility requirements and planning. [Revise 511.1 to read as follows:] b. Building inspections. Facilities is an organization whose primary mission is to c. Facility maintenance and minor repairs. Facility re- provide quality real estate facilities and related services to pairs that are declined by maintenance will be the re- meet the present and future needs of Postal Service oper- sponsibility of the Facilities organization. ations. 511.13 References 511.11 Overall [Revise 511.13 to read as follows:] [Revise 511.11 to read as follows:] References include the following handbooks: The Facilities organization is responsible for the following: AS-504, Space Requirements, has instructions to a. Determining facility requirements and planning, in- carry out facility requirements and space planning. cluding: facility space planning, design and con- RE-1, Realty Acquisition and Management, has pol- struction, and decision analysis report preparation. icy and procedures to carry out acquisition, disposal, b. Providing opportunities for occupancy of leased fa- leasing, historic preservation, fine arts, and manage- cilities, including continued occupancy of existing ment of real property. leased facilities. AS-503, Standard Design Criteria, provides designs, c. Providing new and/or improved owned facilities. criteria, and specifications for new buildings and d. Outleasing, subleasing, and/or developing underuti- repair and alteration of existing structures. lized space. RE-6, Facilities Environmental Guide, provides policy e. Providing repairs and alterations for continued oper- and procedures governing