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Agenda May 2021 APCM (AGM)

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Agenda May 2021 APCM (AGM) SHADINGFIELD, SOTTERLEY, WILLINGHAM AND ELLOUGH JOINT PARISH COUNCIL Notice You are summoned to the Ordinary Meeting of Shadingfield, Sotterley, Willingham and Ellough Joint Parish Council to be held at SHADINGFIELD VILLAGE HALL on WEDNESDAY 19 MAY 2021 at approximately 7.20 pm , immediately following the Annual Parish Meeting. Members of the public, proprietors of businesses and the press are welcome to attend. Covid restrictions will be in place; seats and tables will have been cleaned but you may wish to bring your own sanitising gel and wipes. All attendees will be asked for their name and contact details which will only be retained for the period required by the regulations. Steve Blackburn Clerk to the Council 12 May 2021 AGENDA 1 Election of a Chairman of the Parish Council for the year 2021/2022 2 To receive a Declaration of Acceptance of Office from the Chairman 3 Election of a Vice Chairman of the Parish Council for the year 2021/2022 4 To receive a Declaration of Acceptance of Office from the Vice Chairman 5 Apologies for absence 6 Declarations of Interest personal or prejudicial to items on this agenda and Requests for Dispensations 7 General Power of Competence: To consider the value of adopting the General Power of Competence and, if thought fit, to make the appropriate declaration. 8 Appointments for the year 2021/2022: Appointment of Members to the HR Committee (currently C Ellis, H Gartley, S Parsons) Appointment of Tree Warden (currently H Bynum) Appointment of members to outside bodies: SALC, NHP, Liaison Committees, e.g. ESC 9 To sign as an accurate record the minutes of the previous meeting 10 To declare the meeting open for questions and comments from members of the public 11 Reports: (a) County Councillor (b) District Councillor (c) Police (d) Clerk to the Council 12 Correspondence – circulated items that Councillors may wish to discuss 13 Finance: (a) To approve payment of outstanding invoices: S C Blackburn – Salary (April) and Expenses £261.55 SLCC – Clerk’s membership for year to 30 April 2022 £95.00 Citrus Shredding - Disposal of old documents £10.00 (b) To note the current financial situation and bank reconciliation (c) To receive a list of Council-owned assets 14 Planning: (a) To consider planning applications received since the last meeting DC/21/2197/FUL and DC/21/2197/LBC – Shadingfield Hall (b) Updates on previously considered applications (c) To consider a request for financial assistance with planning documentation 15 Chair’s Report 16 Reports: (a) Sotterley Chapel Preservation Trust, including proposed events (b) Neighbourhood Plan Committee 17 Cemetery (a) To note progress on the remedial works to certain headstones (b) To approve remedial tree works (c) To consider proposals for a commemorative bench and flower planting 18 War Memorial: To note progress on the cleaning works 19 Playing Field: Replacement of the children’s slide 20 Village Matters (a) Arrangements for the Village Picnic (b) Commemoration of VE Day and Royal British Legion proposals (c) Ellough Village Sign – update from Cllr Gartley (d) Telephone kiosk move – update from Cllr Parsons 21 Requests for items to be placed on the next agenda 22 Date of Next Meeting: Wednesday 16 June 2021 at 7.00 pm The Parish Council abides by a Code of Conduct drawn up by the Suffolk Association of Local Councils. The Code is available on the Council’s website or by contacting the Clerk to the Council: Steve Blackburn, [email protected] or to Spring Cottage, Hares Lane, Westhall, IP19 8RG Tel 01502 575862 .
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