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Minnesota Statewide Plan

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1 2 MINNESOTA STATEWIDE PLAN 2021 Highlights of the 2021 EAS Plan In this draft version we have numbered the lines so if you find a sentence or section you have an issue with it can easily be identified and brought back to the policy group to be addressed. We’re giving you an advance look at the new plan, with an opportunity to comment on it because we want you input. We have shortened the plan, making it to the point starting with a checklist for EAS Participants to, insure that all areas of responsibility are covered. Less prohibitive listening station assignments, instead of ten pages directing stations where to tune to it was reduced to three pages of if you are located the part of the county tune to this station. Minnesota EAS Plan DRAFT COPY NOT FOR DISTRIBUTION 3 Introduction 4 5 This plan, required by the Federal Communications Commission in 47 C.F.R. §11.21, describes the 6 organization and implementation of the State of Minnesota Emergency Alert System (EAS). It sets forth 7 procedures for EAS Participants (broadcast, cable, wireline) and designated government officials (PSAPs) 8 to issue messages for pending or actual emergencies. 9 10 This plan serves three basic purposes: 11 12 1. It outlines how the Governor, the National Weather Service (NWS) and authorized State/Local 13 government entities can provide emergency messages for the state of Minnesota, in whole or in 14 part. 15 16 2. It provides guidance to EAS Participants for the execution of alerts from all sources. 17 18 3. It outlines the framework for how emergency managers, public safety answering points (PSAP) 19 and EAS Participants can work together to assure that Minnesota residents and residents in 20 surrounding states can receive timely information, in an effort to protect life and property. 21 22 This plan is an addition to the FCC EAS Rules and is not meant to be a summary, in whole or in part, of 23 those Rules. FCC Rules, Part 11, provide for the Emergency Alert System. This plan, prepared by the SECB 24 equivalent to the State Emergency Communications Committee (SECC) in cooperation with; 25 26 • Federal Communications Commission (FCC), 27 • National Weather Service (NWS) office in Chanhassen, Minnesota, 28 • Minnesota Department of Public Safety, 29 • State and local officials and 30 • EAS Participants. 31 32 Provides background data and prescribes specific procedures for EAS Participants to transmit emergency 33 information and warnings to the public, within the EAS Participants coverage area. 34 35 Reason for a Plan 36 37 The State of Minnesota is subject to major emergencies and disasters, weather, technological and 38 criminal, which can pose a significant threat to the health and safety of the public. The ability to provide 39 citizens with timely emergency information is a priority of emergency managers statewide. The 40 Emergency Alert System (EAS) developed by the Federal Communications Commission (FCC) provides 41 emergency information to the public via television, radio, cable systems and wire line providers. 42 The Integrated Public Alert and Warning System, (IPAWS) was created by FEMA to aid in the distribution 43 of emergency messaging to the public via the internet and mobile devices. It is intended that the EAS 44 combined with IPAWS be capable of alerting the public reliably and effectively. This plan was written to 45 explain who can originate EAS alerts and how and under what circumstances these alerts are distributed 46 via the EAS and IPAWS. i DRAFT COPY NOT FOR DISTRIBUTION - 2021/03/08 Minnesota EAS Plan DRAFT COPY NOT FOR DISTRIBUTION 47 Purpose 48 49 When emergencies and disasters occur, rapid and effective dissemination of essential information can 50 significantly help to reduce loss of life and property. The EAS through IPAWS are designed to provide this 51 type of information. These systems will only work through a coordinated effort. The purpose of this plan 52 is to establish standardized, integrated EAS & IPAWS communications protocols capable of facilitating 53 the rapid dissemination of emergency information to the public. 54 Objectives 55 56 • Provide participating stations with the information they need to be participate in the EAS. 57 • Describe the EAS administrative structure within Minnesota. (page 1) 58 • Establish who has the authority to originate an EAS notification. (page 2) 59 • Identify approved event codes for Minnesota. (page 7) 60 • Explain EAS integration with IPAWS (page 12) 61 • Establish standards for training, exercising, and testing of the EAS and IPAWS. (See Annex A) 62 63 Legal References 64 65 This plan was developed in accordance with Federal Communications Commission requirements, as well 66 as State of Minnesota statutes. Legal bases and references include: 67 Federal Telecommunications Act of 1996. 68 Federal Communications Commission, Report & Order FCC 94-288. 69 FEMA Executive Order 12472: Assignment of National Security and Emergency Preparedness 70 Telecommunications Functions dated April 3, 1984. 71 FEMA Executive Order 12656: Assignment of Emergency Preparedness Responsibilities dated November 72 18, 1988. 73 FEMA Statement of Requirements for Presidential Communications dated September 15, 1995. 74 Title 47 U.S.C. 151, 154 (I), 303 (r) and 606; 47 CFR Part 11, FCC Rules & Regulations, Emergency Alert 75 System. 76 Minnesota Statutes, Chapter 12, as amended. 77 Plan Review Schedule 78 79 The Minnesota EAS Statewide plan will be reviewed every two years at a minimum. Beginning in 2021 80 and every year thereafter, the MN-IPAWS committee will meet and review the plan, updating as 81 necessary. Changes to the plan when needed to address deficiencies identified in reviews, tests and 82 activations. ii DRAFT COPY NOT FOR DISTRIBUTION - 2021/03/08 Minnesota EAS Plan DRAFT COPY NOT FOR DISTRIBUTION Revision Date of Person(s) Changes Made Number Revision Responsible for Revision 1.0 3/8/2021 Total Revision 83 84 Distribution 85 86 Agencies identified in this document will provide updated information about their responsibilities. This 87 will be reflected in plan revisions. 88 All plan maintenance and distribution conducted by the MN-IPAWS Committee will be coordinated 89 through the Minnesota Division of Emergency Communication Networks (ECN). Additional copies of the 90 plan are available by contacting the ECN representative from the MN-IPAWS. See Annex E for contact 91 names. 92 Current copies of this plan distributed to: 93 a. All EAS participants in Minnesota; 94 b. The FCC, DPS and Local Public Safety entity’s. 95 c. Any participating private organization that contributes to the dissemination of EAS messages. 96 d. Posted to the internet on the ECN IPAWS and FCC web Pages. 97 Signatures 98 99 100 101 _________________________________ _______________________________ 102 Chair IPAWS Committee SECB MPR 103 104 105 106 107 _________________________________ _______________________________ 108 NWS FCC 109 iii DRAFT COPY NOT FOR DISTRIBUTION - 2021/03/08 Minnesota EAS Plan DRAFT COPY NOT FOR DISTRIBUTION 110 Emergency Alert System (EAS) Checklist for EAS Participants 111 112 Our EAS Operational Area is: _____________________________________________________________ 113 (Page 10) 114 115 CAP Monitoring Point: www.fema.gov/apps 116 117 118 EAS Monitoring Assignment # 1___________________________________________________________ 119 120 121 EAS Monitoring Assignment # 2___________________________________________________________ 122 123 124 EAS Monitoring Assignment # 3 (Optional) __________________________________________________ 125 126 127 _____ 1. FCC EAS Operating Handbook is immediately available. 128 (https://www.fcc.gov/general/eas-test-reporting-system) 129 130 _____ 2. All personnel receive appropriate training in EAS procedures and in the use of EAS equipment. 131 132 133 _____ 3. EAS encoder-decoder is installed and operating. 134 135 136 _____ 4. Correct assignments monitored, according to State EAS plan. 137 138 139 _____ 5. Weekly and monthly EAS tests (RWT, RMT) received and logged. 140 141 142 _____ 6. Weekly EAS test transmissions (RWT) made and logged. 143 144 145 _____ 7. Copy of State EAS plan is immediately available. 146 147 148 _____ 8. A member of the station on the EAS List-serv. [email protected] 149 iv DRAFT COPY NOT FOR DISTRIBUTION - 2021/03/08 Minnesota EAS Plan DRAFT COPY NOT FOR DISTRIBUTION 150 151 Table of Contents 152 Introduction ................................................................................................................................................... i 153 Reason for a Plan ....................................................................................................................................... i 154 Purpose ..................................................................................................................................................... ii 155 Objectives ................................................................................................................................................. ii 156 Legal References ....................................................................................................................................... ii 157 Plan Review Schedule ................................................................................................................................... ii 158 Distribution .................................................................................................................................................. iii 159 Signatures
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