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Chicago Travel and Adventure Show

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Chicago Travel and Adventure Show CHICAGO TRAVEL AND ADVENTURE SHOW January 12 - 13, 2019 ROSEMONT EXPOSITION SERVICES Index of Services For your convenience, the services and show information available through RES and the Donald E. Stephens Convention Center have been categorized and color coded. Please use this sheet as a reference guide when looking for a particular form. GENERAL • Show Specials • Third Party Billing INFORMATION • Welcome • Online Ordering • Show Information • Order Summary and Payment • Map to Convention Center • Terms and Conditions • Rosemont Public Safety Requirements • EAC/I & D FURNISHINGS • Standard Furniture • VU Case Rentals BOOTH DISPLAYS • Standard Booth Accessories • Custom Display Graphics • Standard Counter & Workstation • Printing & Signage • Custom Furniture • Exhibit Rental • Platform & Custom Draping • Pegboard, Gridwall & Slatwall Rentals • RES Extras • Accessible Storage RES EXTRAS • Handicap Access Vehicles SPECIAL SERVICES • Rosemont Catering by Aramark • Security Rentals • Wine and Liquor Tasting • Floral • Application for Sampling • Photography UTILITIES • Electrical Service INTERNET • Internet & Telecommunications TELECOMMUNICATIONS • Audio Visual COMPUTER RENTAL • Labor Order Form AUDIO VISUAL • I&D Labor Order Form LABOR • Booth Cleaning FREIGHT • Material Handling • Advance Warehouse Shipping Label SHIPPING • Shipping Instructions • Direct Shipping Label • Freight Check-In Procedures • RES Freight Services • Customs Broker - International Shipments RES CUSTOMER SERVICE CONTACT INFORMATION General Marne Kirkwood Linda Talaber 847-696-2208 847-993-4803 847-993-4657 [email protected] [email protected] [email protected] Visit RESEXPO.com for Online Ordering Welcome www.resexpo.com Welcome to Rosemont The Rosemont Convention Bureau provides a restaurant reservation and an area information kiosk to assist you during your trade show or conference. Visit this information kiosk located in the lobby of the Donald E. Stephens Convention Center for a copy of our Rosemont Visitor’s Guide to locate lodging, entertainment, and cultural facilities, and to enjoy the ambience of international cuisine at Rosemont and Chicagoland area restaurants. The entertainment district is home to 13 dining and entertainment venues including Adobe Gila’s, AMC Theatre, Big Ten Experience, Bub City, Five Roses Pub, Fogo de Chão, Hofbräuhaus Chicago, iFLY Indoor Skydiving, Joe’s Live, Kings Dining & Entertainment, Park Tavern, Sugar Factory, and Zanies Comedy Club. Harley-Davidson will open its newest area store at the entertainment district in summer 2018. The venues surround a great lawn that plays host to a variety of seasonal events including concerts, festivals and a winter ice rink. The Rosemont community is home to some of the best names in the hotel industry, including the Loews Chicago O'Hare, Hyatt Regency, Crowne Plaza, Embassy Suites, Doubletree and Hilton, all either connected to or within walking distance to the Convention Center. There are also additional hotel properties in town, including Westin, Marriott Suites, Holiday Inn Select, Sheraton, Hyatt Rosemont and Best Western all a short distance away. The Rivers Casino is located four blocks north of the Convention Center, and is by far the most successful gaming facility in the state of Illinois. In addition to a wide variety of gambling options, the Rivers Casino features a Hugo's Frog Bar and Chop House, the asian-themed MianBar, Flipt Gourmet Burger Bar and the Cube nightclub, featuring a state-of-art sound system and variety of live entertainment. In addition to the entertainment, Rosemont is home to some of the finest restaurants in the Chicago area. Gibsons Steakhouse, Morton's, Gene & Georgetti, Carlucci, and Harry Caray's are all fine dining establishments that call the community home, as do popular and casual spots such as RAM Restaurant, T.G.I. Fridays, Laredo's Mexican, Moretti's also Gino East and Giordano's, known for its Chicago style deep dish pizza. For all that Rosemont has to offer go to www.rosemont.com 9301 West Bryn Mawr • Rosemont, Illinois 60018 • 847-823-2100 Phone • 847-696-9700 Fax • [email protected] Show Information www.resexpo.com Chicago Travel & Adventure Show January 12-13, 2019 Deadline To Receive Discounted Rates: December 14, 2018 SHOW COLORS Back Drape: Black Side Drape: Black Booth Carpet: Black Aisle Carpet: Tuxedo Blue STANDARD BOOTH PACKAGE Booth package to include 1 - 6' black skirted table, 2 - side chairs, 1 - wastebasket, 1 - standard black booth carpeting and a booth ID sign. EXHIBITOR MOVE-IN Friday, January 11, 2019 9:00am - 4:30pm SHOW HOURS Saturday, January 12, 2019 9:30am - 5:00pm (Trade Only) Saturday, January 12, 2019 10:00am - 5:00pm (Public) Sunday, January 13, 2019 11:00am - 4:00pm (Public) EXHIBITOR MOVE-OUT Sunday, January 13, 2019 4:00pm - 8:00pm SHOW MANAGEMENT SMALL PACKAGE DELIVERY ASSISTANCE Exhibitors who arrive in passenger vehicles may wish to take advantage of one cart load, labor assistance provided at Show Management expense during the installation on Friday, January 11th only. Labor assistance for unloading is offered from 10:30am until 4:00pm on Friday. Larger items or trucks must use the loading docks with appropriate drayage charges for movement. SHOW MANAGEMENT INFORMATION Ms. Julie Golicz Unicomm LLC 284 C Quarry Road Milford, CT 06460 Phone: (203) 878-2577 Fax: (203) 878-2154 Website: www.travelshows.com Show Management www.resexpo.com Chicago Travel & Adventure Show January 12-13, 2019 Deadline To Receive Discounted Rates: December 14, 2018 EXHIBITOR INFORMATION The Hyatt Regency O'Hare and the Hilton O'Hare are the official Travel & Adventure Show hotels. Please visit the show website, www.travelshows.com click on Exhibitors Only to reserve your accommodations. Deadline date: December 20, 2018 EXHIBITOR BADGES/BOOTH SETUP Available for pick up at the Exhibitor Registration Counter, Hall F Foyer, beginning Friday, January 11th, 9am - 5pm. PLEASE NOTE: THERE IS NO NEED TO PREREGISTER FOR EXHIBITOR BADGES. If you are unable to set up Friday, January 11th, 9am - 5pm, please contact your Sales Rep for approval to set up Saturday, January 12th, 7:30am - 9am. SOUND LEVEL/BOOTH STRUCTURE Booth contents may not extend beyond the dimensions of the booth, in the aisle or above the 8' back drape and 3' side drape. Placement of display materials/signage in your booth which blocks the sightline of neighboring exhibitors and ampli- fied sound in or around your booth is not permitted. Show Management reserves the right to determine at what point any of the above interferes with other exhibitors. DISTRIBUTION OF LITERATURE, FOOD/BEVERAGE SAMPLING Distribution of literature, samples, or any type of giveaway items may only be done from within your booth space, If you wish to giveaway samples of food and/or beverage, you must fill out the attached Sampling Forms. Any questions regarding sampling, please contact Rosemont Catering by Aramark, 1-847-629-6415. WHAT EXHIBITORS ARE EXPECTED TO BRING & BOOTH SET UP Furnishings to decorate the interior of your booth space, other than the standard booth package furnishings provided by Show Management. Office supplies you may need. Items cannot extend beyond the dimensions of the booth, in the aisle or above the 8' back drape and 3' side drape. RECYCLING Please take advantage of the recycling bins provided by the facility and return your Exhibitor badge and Lanyard to the Registration Desk at the end of the show. PARKING GARAGE/LOADING DOCK F DIRECTIONS Parking garage is located off River Road on Williams Street, across from the convention center. Cost per day is $15.00 Loading Dock F is located on River Road please refer to page 55 for directions. For directions from the airport please visit www.travelshows.com BUSINESS CENTER & ATM MACHINE FedEx Business Center is located in the Hyatt Regency O'Hare hotel. ATM located in the foyers of Hall F and Hall G Map to Convention Center www.resexpo.com THE BALLPARK AT ROSEMONT MB FINANCIAL PARK THE DOME AT ROSEMONT AT THE BALLPARK PARKING GARAGE ROSEMONT THEATRE FASHION OUTLETS OF CHICAGO Donald E. Stephens Convention Center 5555 N. River Road - Rosemont, IL 60018 FROM O’HARE: East on the Kennedy Expressway to the River Road south exit. FROM DOWNTOWN CHICAGO: Northwest on the Kennedy Expressway to O’Hare Airport (190 west) Exit River Road, before reaching the airport. Turn right at River Road. The Convention Center is located 3 blocks south on the left. FROM THE NORTH/NORTHWEST: Take the Northwest Toll-Way (90) or the Tri-State Toll-Way (294) to the O’Hare exit, pay toll, proceed west a short distance to the Mannheim Road south exit. Exit Mannheim Road south and then immediately cloverleaf back down on 190 east to Chicago. Proceed east approximately one- half mile to the River Road south exit. FROM THE SOUTH: Take the Tri-State Toll-Way (294) to the O’Hare/River Road (190 west) exit, pay toll, exit left after the toll plaza to River Road. At the stop light, turn right on River Road. The Convention Center is located 3 blocks on the left. AREA HOTELS: • Aloft Hotel • Embassy Suites O’Hare • Hyatt Rosemont • Best Western • Hilton Garden Inn • Loews Chicago O'Hare • Courtyard • Hilton Rosemont / Chicago O’Hare • Sheraton Gateway Suites • Crowne Plaza O’Hare • Holiday Inn & Suites • Westin O’Hare • DoubleTree Hotel • Hyatt Regency O’Hare Rosemont Public Safety Requirements www.resexpo.com PLANS Exhibitors having pillars in their booths with a fire extinguisher or a fire hose on them are required to submit three (3) scaled floor plans of their exhibit to the Fire Department. Plans that are rejected will be sent back to the submitter for correction. Plans that are approved will also be sent back to the submitter and to the facility. COMBUSTIBLES Show Management shall advise all exhibitors that booths shall be cleared of combustible rubbish daily. EXHIBIT BOOTHS All draperies, back drops, booth partitions, and table coverings shall be cleared of non-combustible or fire retardant materials. ELECTRICAL All wiring, hook ups, flood lights, etc., must meet Village code.
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