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Swim Wales Child Safeguarding Policies and Procedures (SWCSP)

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Swim Wales Child Safeguarding Policies and Procedures (SWCSP) Swim Wales Child Safeguarding Policies and Procedures (SWCSP) Enjoy Compete Participate Learn Learn Compete Enjoy Inspire ParticipateLearn Participate EnjoyCompete Learn Enjoy EnjoyInspireInspire Compete Learn Learn Learn Participate Compete Enjoy Compete Participate Learn Participate Learn Enjoy Enjoy Inspire Learn Compete Participate Learn Enjoy Inspire Participate EnjoyParticipateCompete EnjoyLearn Enjoy Participate Learn Inspire Compete Enjoy Enjoy Inspire Compete Learn Learn Enjoy Information sheet and emergency contact details Please complete the information below as soon as you receive this document, and keep it at the front of Swim Wales Safeguarding Policy 2016-19 for reference. Please contact Swim Wales Child Safeguarding Team if you would like some assistance. Welfare Officer National Governing Body (NGB) Swim Wales, Wales National Pool, Name: Sketty Lane, Swansea. SA2 8QG Tel: Tel: 01792 5136369 E-mail: [email protected] Website: www.swimwales.org County Welfare Officer Zita Cameron: Name: Safeguarding Officer (SO) Tel: At the NGB address above. Tel: 01792 513641 E-mail: [email protected] Regional Welfare Officer Swim Wales Disclosure and Barring Service Name: Tel: 01792 513636 E-mail: [email protected] Tel: Swimline ASA/NSPCC Child Protection Helpline Children’s Services Tel: 0808 100 4001 Tel: Other Services Out of Hours/Emergency Duty Team NSPCC Child Protection in Sport Unit (CPSU) Tel: Tel: 0116 366 5590 E-mail: [email protected] Website: www.thecpsu.org.uk Local Safeguarding Children Board (LSCB) NSPCC Helpline Tel: Tel: 0808 800 5000 Website: www.nspcc.org.uk ChildLine Local Authority Designated Officer (LADO) Tel: 0800 1111 Tel: Website: www.childline.org.uk Kidscape Tel: 020 7730 3300 Police Child Protection Investigation Team Website: www.kidscape.org.uk Tel: Other Important Contact Details Name: Position: Tel/E-mail: Name: Position: Tel/E-mail: Name: Position: Tel/E-mail: Swim Wales Child Safeguarding Policies and Procedures 2017 1 Contents Section 1: Introduction to Swim Wales Swim Wales Photography Guidance ................................ 69 Safeguarding Policy Guidance on lane sharing between Forewords ....................................................................................... 7 adults and children ................................................................... 71 Introduction ................................................................................... 9 Guidance for young people and adults training .......... 72 and competing together in water polo Swim Wales Child Safeguarding Policy ............................ 10 Swim Wales Late Collection of Children Policy ........... 73 Key definitions ........................................................................... 14 Swim Wales Missing Child Policy ....................................... 74 Key abbreviations ...................................................................... 14 Swim Wales Transport Policy ............................................... 74 Guidance on the supervision of members Section 2: Toolbox when away from the organisation .................................... 75 Subsection 2.1: Abuse, Duty of Care and Reporting Process Section 3: Child Safeguarding Responsibilities Using the toolbox ..................................................................... 18 Responsibility for child safeguarding ............................... 80 Duty of Care ................................................................................ 19 within the Swim Wales Reacting to, recording and reporting concerns .......... 21 Definitions of abuse ................................................................ 28 Section 4: Guidance for Coaches, Indications of abuse ................................................................ 31 Teachers and Poolside Helpers Confidentiality and information Sharing ........................ 32 Safeguarding members .......................................................... 84 Whistle blowing ......................................................................... 33 Relationships with members aged 17 .............................. 86 and Under Grooming Managing challenging behaviour ....................................... 88 Subsection 2.2: Training and Recruitment FAQs ................................................................................................ 91 Swim Wales Safe Recruitment Policy ............................... 36 The Disclosure and Barring Service (DBS) ...................... 37 Roles and their DBS requirements ..................................... 41 Section 5: Templates, Forms and Checklists Safeguarding and protecting children: ............................ 42 Swim Wales Child Safeguarding Policy Statement ...... 94 Workshops and courses Swim Wales Referral Form .................................................... 95 The role of the welfare officer ............................................ 44 Swim Wales Reference Form ............................................... 98 Application Form .................................................................... 100 Subsection 2.3: Codes of Conduct Medical Information Form ................................................. 101 Member’s Code of Conduct ................................................ 48 Child Photography – Parental Consent Form ............ 103 Parent’s Code of Conduct ..................................................... 49 Child Photography – Refusal of Consent Form ........ 104 Code of Conduct for coaches and Teachers ................ 50 Template welcome letter to parents ............................. 105 Code of Conduct for committee Members, ................. 51 Template welcome letter to new Members ............... 107 officials and volunteers New member’s information checklist ........................... 109 Behaviour Contract Template .......................................... 110 Section 2.4: Policies, Procedures And Guidance Swim Wales Equality and Diversity Policy ...................... 54 Section 6: Index Swim Wales Anti-bullying policy ........................................ 55 Index: .......................................................................................... 111 Guidance on child abuse images/ ...................................... 62 Indecent images of children Guidance on the use of electronic Communication .. 64 Guidance of the use of social networking ..................... 65 Guidance on communicating with children ................. 68 and young people 2 Swim Wales Child Safeguarding Policies and Procedures 2017 Swim Wales Child Safeguarding Policies and Procedures 2017 3 NOFIO CYMRU SWIM WALES Swim Wales Child Safeguarding Policies and Procedures (SWCSP) Section 1: Introduction to SWCSP • Forewords • Introduction • Swim Wales Child Safeguarding Policy • Key definitions • Key abbreviations 4 Swim Wales Child Safeguarding Policies and Procedures 2017 Swim Wales Child Safeguarding Policies and Procedures 2017 5 Forewords Chief Executive Officer – Swim Wales Swimming is a wonderful activity, especially for young people. It allows them the opportunity to have fun with their friends while learning new skills, staying healthy and achieving goals. It is also a vital skill that saves lives. Swim Wales is committed to ensuring that all children and young people are able to enjoy aquatics – whether swimming, diving, water polo or synchronised swimming – in a safe and fun environment. This updated version of SWCSP once again includes the valuable feedback from young people involved in our sport, via the excellent Swim England Youth Forum. It also includes a particular emphasis on the impact of new technology and the increasing use of social media, which is reflected in our guidance and policies. Everyone involved in sport has a responsibility to ensure that children and young people are able to enjoy themselves in a safe and non-threatening environment. Swim Wales Safeguarding Policy provides comprehensive guidance for coaches, teachers, parents, young people and all those involved in the running of clubs, but it is also important that we continue to listen to children and young people and act immediately on any concerns that are raised. I would urge everyone involved in our sport to read the enclosed information and ensure they are aware of our policies so that together we continue to build a safe environment for our young people. 6 Swim Wales Child Safeguarding Policies and Procedures 2017 Swim Wales Child Safeguarding Policies and Procedures 2017 7 Anne Tiivas Introduction Director – NSPCC Child Protection in Sport Unit Swim Wales Safeguarding Policy (SWCSP) 2016–19 is The welfare officer, or the equivalent in each the new Swim Wales Child Safeguarding Policies and organisation, will be the person most likely to use the SWCSP is an essential resource for everyone who is also need to ensure that everyone involved in clubs, Procedures publication which replaces all previous guidance in SWCSP and it is they who will be responsible involved in providing a safe and enjoyable environment swimming, all aquatic sports activities and competitions versions. for holding and maintaining the publication. They will be expected to make these policies and procedures for young swimmers, divers, water polo players, has the knowledge and confidence to be able to Swim England has produced this version to assist in available to all individuals who request to consult it and synchronised swimmers, and for young volunteers in the identify children who are experiencing difficulty within
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