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Village Fire Department Departmental Guidelines Revision Date March 2015 Village Fire Department Departmental Guidelines Chapter 1 Administration Section 100 Guidelines 101.000 Scope 102.000 Validity of Guideline 103.000 Content 104.000 Organization 105.000 Applicability 106.000 Definitions 107.000 Conventions Section 200 Organization 201.000 Mission Statement 202.000 Organization Structure 203.000 Organization Components 204.000 Unity of Command 205.000 Anti-Discrimination and Harassment Section 300 Vehicles and Facilities 301.000 Security 302.000 Visitors 303.000 Department Issued Property 304.000 Department Issued Vehicles Section 400 Direction and Supervision 401.000 Supervision 402.000 Authority of Supervision 403.000 Lawful Orders 404.000 Unlawful Orders 405.000 Unjust or Improper Orders 406.000 Conflicting Orders 407.000 Written Directives 408.000 External Written Directives 409.000 Department Written Directives 410.000 Distribution of Written Directives 411.000 Acknowledgement of Receipt of Written Directives 412.000 Succession of Authority Section 500 Station Procedures 501.000 Vehicle Assignments 502.000 Shift Meetings 503.000 Vehicles and Equipment Inspections 504.000 Station Maintenance 505.000 Company Training Section 600 Fire Department Member Death 601.000 Death Other Than Line of Duty 602.000 Line of Duty Death Section 700 Personnel Procedures 701.000 Recruitment, Employment and Promotions 702.000 Employment Separation 703.000 Sick Leave 704.000 Holiday Leave 705.000 Vacation Leave 706.000 Platoon Days 707.000 Administrative Leave with Pay 708.000 Leave of Absence without Pay 709.000 Injury Leave 710.000 Work Schedules 711.000 Employee Benefits 712.000 COBRA 713.000 Education and Training Reimbursement 714.000 At Will Employment Section 800 Purchasing 801.000 Approval 802.000 Purchase Orders 803.000 Receipts 804.000 Tax 805.000 Equipment and Service Purchases 806.000 Equipment Specifications Section 900 Records Release Policy 901.000 Authority 902.000 Requirements 903.000 Procedure Chapter 2 Employee Guidelines Section 100 Electronic Use Policy 102.000 Privacy 103.000 Use Restrictions 104.000 Internet Usage 105.000 Forbidden Content 106.000 Violations 107.000 Social Networking Section 200 Rules of Conduct 201.000 Responsibilities of Members 202.000 Corrective Action 203.000 Rules 204.000 Chain of Command 205.000 Open Door Policy 206.000 Tobacco Use 207.000 Neglect of Duty 208.000 Prompt Performance of Duty 209.000 Personal Appearance 210.000 Reports 211.000 Truthfulness/Cooperation 212.000 Failure to Report for Duty-Penalties 213.000 Excessive Absenteeism 214.000 Patient Care Remediation 215.000 Grievance Procedures Section 300 Uniform/Personal Grooming Guidelines 301.000 Uniform Standards 302.000 Violations of Guideline 303.000 Uniform Issue 304.000 Rank Insignia 305.000 Wearing of Ribbons/Pins 306.000 Types of Uniforms 307.000 Grooming Section 400 Drug and Alcohol Policy 401.000 Policy 402.000 Reporting 403.000 Prohibited Conduct 404.000 Employee Testing Section 500 Training Section 600 Personnel Performance Appraisal 601.000 Appraisal Types 602.000 Appraisal Period (Annual) 603.000 Appraisal Form 604.000 Performance Plan 605.000 Performance Appraisal 606.000 Performance Enhancements 607.000 Employee Personnel File Section 700 Health and Fitness 701.000 Hiring Process 702.000 Employee Wellness Program Chapter 3 Incident Management Section 100 Incident Management 101.000 Incident Management Terminology 102.000 Rudiments of Incident Command 103.000 Establishing Command 104.000 Command Positioning 105.000 Command Options 106.000 Accountability/Hazard Zones 107.000 Two In/Two Out 108.000 Rapid Intervention Team (RIT) 109.000 Known Life Hazard 110.000 Rehab Branch 111.000 Designated Safety Officer 112.000 Passing Command 113.000 Transfer of Command 114.000 Command Structure 115.000 Command post Organization 116.000 Command Boards 117.000 Staging 118.000 Incident Command Report Section 200 Dispatch Procedures 201.000 Responsibilities 202.000 Definitions 203.000 Incident Commanders 204.000 Turn Out Time 205.000 Mutual Aid Responses 206.000 Plain Language 207.000 Incident Management 208.000 Communications Order Model 209.000 Dispatch Information 210.000 Acknowledgement Receipt of Dispatch 211.000 Call Priorities 212.000 Emergency Medical Dispatch 213.000 Dispatcher Responsibilities 214.000 Radio System Testing Section 300 Radio Procedures 301.000 Responsibilities 302.000 Emergency Traffic Declaration 303.000 Radio Protocol 304.000 Safety Information 305.000 Mutual Aid and Automatic Aid 306.000 Radio Call Signs Chapter 4 Safety Management Section 100 Infection Control 101.000 Terminology 102.000 Roles and Responsibilities 103.000 Precautions and Prevention 104.000 Incident Operations 105.000 Cleaning, Disinfecting, and Waste Removal 106.000 Exposure Procedures 107.000 Reporting Communicable Illness 108.000 Compliance Monitoring 109.000 Records and Confidentiality 110.000 Training Section 200 Incident Safety 200.000 Incident Safety 201.000 Incident Safety Officer 202.000 Assistant Safety Officer 203.000 Incident Occupational Health Technical Specialist 204.000 Personal Protective Equipment 205.000 Rehabilitation 206.000 Infectious Agent Control 207.000 Personnel Accountability 208.000 Self Contained Breathing Apparatus 209.000 Rapid Intervention Section 300 Apparatus Operations 301.000 Responsibilities 302.000 Vehicle Operations 303.000 Fire Vehicle Collisions 304.000 Cell Phone Use During Vehicle Operations 305.000 Ladder Truck Operations Section 400 Rapid Intervention 401.000 Composition 402.000 Creation of Rapid Intervention Teams 403.000 Duties 404.000 RIT for RIT 405.000 RIT Duties and Operations 406.000 Emergency Radio Procedures 407.000 High Rise Fires 408.000 RIT Assignments 409.000 Equipment 410.000 Training Section 500 Facility Safety Inspections 501.0 Facility Safety Checklist Section 600 Personnel Accountability 601.000 Terminology 602.000 Responsibilities 603.000 Procedures 604.000 Accountability Levels 605.000 Personnel Accountability Reports (PAR) 606.000 Personnel Accountability Reporting System Section 700 Rehab 701.000 Responsibility 702.000 Establishment of Rehab Division 703.000 Guidelines Section 800 SCBA 801.000 Operating Guidelines 802.000 Exceptions Section 900 Personal Protective Equipment 901.000 Emergency Response 902.000 Incident Operations 903.000 Use of PPE 904.000 Selection of PPE 905.000 Records 906.000 Care of Turnout Gear 907.000 Contamination 908.000 Alterations of Gear 909.000 Storage 910.000 Repair 911.000 Inspections 912.000 Special Incident Procedures 913.000 Retirement or Disposal Section 1000 Safety Committee 1001.000 Safety Strategy 1002.000 Safety Officer 1003.000 Fire Department Safety Committee 1004.000 Subcommittees 1005.000 Fire Chief 1006.000 Accident/Injury Evaluation 1007.000 Safety Guidelines Chapter 5 EMS Operations Section 100 Medical First Response Section 200 Rescue Operations Section 300 Medical Helicopter Operations Section 400 DNR Orders Chapter 6 Tactical Operations Section 100 Standard Company Operations Section 200 Management of Roadway Incidents Section 300 Thermal Imaging Camera Section 400 Suppression Systems Section 500 Response to NBC Incidents Section 600 High Rise Firefighting Section 700 Hurricane Operations Section 800 Company Inspection Program Section 900 Power and Electrical System Response Section 1000 Structure Fire Incidents DEPARTMENTAL GUIDELINES CHAPTER 1 – ADMINISTRATION Section 100.000 Department Guidelines This document contains the guidelines of the Village Fire Department and is hereinafter referred to as the "Departmental Guidelines." Village Fire Department will be referred to as “Department”. The primary purpose of the Departmental Guidelines is to establish uniform and consistent operating procedures that provide members with guidance in carrying out their daily tasks. It is intended to incorporate the interests of the community, the Department, and the individual employee. The rules and guidelines set forth here will aid in ensuring that the services provided by this Department are delivered in a consistent and lawful manner. These guidelines supercede any conflicting prior written directives. 101.000 Scope The guidelines are for Department use only and do not apply in any civil or criminal proceedings. Nothing contained in this guideline should be construed as the creation of a higher legal standard of safety or care in an evidentiary sense with respect to third party claims. Violations of any policy or procedure contained in this guideline will only form the basis for Departmental administrative sanctions. Violations of the law will form the basis for civil or criminal sanctions in a recognized judicial setting. 102.000 Validity of Guidelines Any statements in the guidelines found to be illegal, incorrect, or inapplicable shall not affect the validity of any chapter, section or subsection of the guideline. Titles in the guideline shall not govern, limit, modify or affect the scope, meaning, or intent of any chapter, section, subsection, or paragraph of the guideline. 103.000 Content The policies, procedures, rules, regulations and guidelines contained make no attempt to cover every situation or procedure an employee may be called upon to deal with. Rather, it provides a framework which, when combined with the training and experience of our personnel, will allow the Department to achieve its mission in the community and provide a safe, efficient, and harmonious working environment for its employees. 1 DEPARTMENTAL GUIDELINES
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