REGIONAL DISTRICT OF MOUNT WADDINGTON

BOARD OF DIRECTORS MEETING AGENDA

June 16, 2020 at 2:00pm Board Room, RDMW Administrative Office, 2044 McNeill Road, Port McNeill, BC

Page(s) CALL TO ORDER A. APPROVAL OF AGENDA 1-2 1. Adopt June 16, 2020 RDMW Board of Directors Meeting Agenda as Presented (Or amended)

B. DELEGATIONS & RECOGNITIONS 1. Maura Walker, Maura Walker & Associates

C. MINUTES 3-7 1. Minutes of the Board of Directors Meeting held May 19, 2020 as Presented (Or amended) Available 2. District of Regular Council Meetings - April 28, May 12, Special Council Meeting for Review April 21, May 19; Town of Port McNeill Regular Council Meetings - April 14; Village of Regular Council Meeting - April 8, 2020;Village of Regular Council Meeting - April 27, 2020 Available 3. Cheque Register Report (May 31, 2020) for Review

D. STAFF REPORTS

8 1. Administrator (June 10, 2020)

9-10 a) COVID-19 Emergency Response Report (June 10, 2020) b) Travel Report – NO TRAVEL THIS MONTH (Due to COVID-19 Travel Restrictions)

11 2. Manager of Economic Development (June 10, 2020) 12-13 a) Tourism Coordinator Report (June 8, 2020)

14 3. Manager of Operations (June 10, 2020)

15-16 Looking Forward: Managing our Garbage & Recycling on the North Island-Maura Walker

17 a) Manager of Operations Special Report (June 10, 2020) 18-21 i) Technical Memorandum: Proposed Phase 3 Consultation-Maura Walker

Recommendation from Manager of Operations: THAT community and stakeholder consultation on the Draft Interim Solid Waste Management Plan be undertaken as set out in the document titled Proposed Phase 3 Consultation for the purpose of submitting the plan for approval by the Minister of Environment.

THAT an application be made to the Province to expand the current land tenure for 7 Mile Landfill to encompass the Map Reserve adjacent to the west of the landfill held by the Ministry of Transportation and Infrastructure (Map Reserve #R920042, file 1405484 on S13, Rupert Land District, PID #010-423-532)

22-24 4. Manager of Planning and Development Services (June 1, 2020)

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E. FINANCIAL REPORTS

25 1. Treasurer (June 10, 2020) 26 a) Single Source Report (May 30, 2020)

F. COMMITTEE REPORTS – NONE (To be brought forth from earlier Committee Meetings)

G. BYLAWS AND PERMITS 27 1. Bylaw No. 981, 2020 cited as “Regional District of Mount Waddington Bylaw Enforcement Ticket Information Authorization Bylaw No. 907, Amendment Bylaw No. 981, 2020” for 1st, 2nd and 3rd readings.

2. Bylaw No. 981, 2020 cited as “Regional District of Mount Waddington Bylaw Enforcement Ticket Information Authorization Bylaw No. 907, Amendment Bylaw No. 981, 2020” for adoption.

H. CORRESPONDENCE 28 1. Letter from Western Forest Products to Ministry of Transportation re: Woss Turnoff

I. OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING

1. Other Business: None 2. Electoral Area Updates: Area “A” - Broughton / / Mainland Area “B” - / Area “C” - Hyde Creek / Rupert Area “D” - Nimpkish Valley / Woss

3. Municipal Updates:

Village of Alert Bay Village of Port Alice District of Port Hardy Town of Port McNeill 4. Question Period 5. Committee Meetings: 6. Next Meeting: July 21, 2020 at 2:00pm

J. ADJOURNMENT

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REGIONAL DISTRICT OF MOUNT WADDINGTON

BOARD OF DIRECTORS MEETING MINUTES

May 19, 2020 at 2:00pm Board Room, RDMW Administrative Office, 2044 McNeill Road, Port McNeill, BC

Chair: In person: Andrew Hory Directors: Zoom: Sandra Daniels, Rod Sherrell, Gaby Wickstrom, Kevin Cameron, Dennis Dugas, Janet Dorward, Dennis Buchanan Teleconf: James Furney Regrets: None Staff: In person: Greg Fletcher, Rose Liu, Pat English Zoom: Jolie White Zoom: Patrick Donaghy, Nadine Weldon Media: Zoom: Kathy O’Reilly – North Island Eagle Public: Zoom: 0

Resolution CALL TO ORDER 2:04 PM No. The Chair opened the meeting by acknowledging that this meeting is taking place on the traditional territory of the Kwak’wala speaking peoples.

091/2020 Moved/Seconded/CARRIED A. THAT the RDMW Board of Directors May 19, 2020 Agenda Meeting Agenda be adopted as circulated.

B. DELEGATIONS & RECOGNITIONS - None

C. MINUTES

092/2020 Moved/Seconded/CARRIED THAT the Minutes of the Board of Directors Meeting held April 21, 2020, be adopted as presented.

093/2020 Moved/Seconded/CARRIED THAT the Correspondence on the Table be received and filed.

D. STAFF REPORTS 1. Administrator Reports:

a) Administration Report (May 13, 2020) Also noted:

Transit:

• Due to significant revenue decrease there may be a need to look at possible route revision or possibly removing some underutilized routes.

Emergency Planning: • Agreements with Red Cross and District of Port Hardy are still on hold due to Red Cross being busy with other areas

094/2020 Moved/Seconded/CARRIED THAT the May 13, 2020 Administrator’s Report be received and filed.

3 b) COVID-19 Emergency Response Report (May 14, 2020) Also noted: • The EOC is still meeting regularly but the focus is now on administrating programs developed in response to COVID

095/2020 Moved/Seconded/CARRIED THAT the COVID-19 Emergency Response Report (May 14, 2020) be received and filed.

Travel Report – NO TRAVEL THIS MONTH (Due to COVID-19 Travel Restrictions)

2. Manager of Economic Development (May 13, 2020) Also noted:

• Anticipated that the grant for CERC would be approximately $50,000

• A three-person committee (2 members from VINTAS and 1 from the RDMW Board)

has been put together to review the request for qualifications for consultants for project management for the VINTAS Small Business Attraction Program and the COVID Economic Recovery Committee. • Notified by Regional Library that they intend to issue tenders for the construction of the Woss Library facility. Anticipate construction to start this summer. • Invasive Species funding was cut, and areas that would like to receive Invasive Species eradication work must contribute. Port Alice is unable to do this and would

need to receive pro bono assistance for Invasive Species work, the cost of this would

be approximately $3,500 for consulting fees. Concern discussed not addressing Port Alice’s knotweed issues is that it will have the ability to spread freely and possibly diminish work done in other areas of the North Island. There is a small reserve in the knotweed program that it may be possible to access to assist with this.

Moved/Seconded/CARRIED 096/2020 THAT the Invasive Species eradication work be extended to include Port Alice using existing funding provided from program participants and, if necessary, from reserves, not to exceed $4,000 in funding.

097/2020 Moved/Seconded/CARRIED THAT the May 13, 2020 Manager of Economic Development’s Report be received and filed

a) Tourism Coordinator Report (May 13, 2020) Presented by Jolie White who also noted: • Vancouver Island Tourism will be reimbursing all advertisers from the Explorer Guide for the 2020 edition.

Moved/Seconded/CARRIED 098/2020 THAT the May 13, 2020 Tourism Coordinator Report be received and filed.

Recommendations from the Vancouver Island North Tourism Advisory Committee:

099/2020 Moved/Seconded/CARRIED THAT Elspeth McGillvray from Prince of Wales Whale & Marine Wildlife Adventures be appointed to the Tourism Stakeholder position for the 2019/2020 term of the Vancouver Island North Tourism Advisory Committee.

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3. Manager of Operations:

a) Operations Report (May 13, 2020)

Moved/Seconded/CARRIED 100/2020 THAT Duncan Electric be awarded the contract to upgrade Lift Station #4 in Coal Harbour for a cost of $70,189.43.

Moved/Seconded/CARRIED 101/2020 THAT the May 13, 2020 Operations Report be received and filed.

4. Manager of Planning and Development Services (May 1, 2020). Also noted:

• In response to a notice was distributed in the community of Quatsino, 7 expressions of interest were received for available seats on the Quatsino Advisory Commission.

102/2020 Moved/Seconded/CARRIED THAT the May 1, 2020 Planning and Development Report be received and filed.

E. FINANCIAL REPORTS

1. Finance Report from the Treasurer (May 13, 2020). 103/2020 Moved/Seconded/CARRIED THAT the May 13, 2020 Finance Report be received and filed.

a) Single Source Reports (April 30th, 2020)

104/2020 Moved/Seconded/CARRIED THAT the April 30, 2020 Single Source report be approved.

F. COMMITTEE REPORTS - (Brought forth from earlier Committee Meetings):

1) Electoral Area Gas Tax Meeting

Moved/Seconded/CARRIED 105/2020 THAT an increase of $5,000 for Gas Tax Project GT2017-07 Coal Harbour Lift Station #4 be

approved, bringing the total gas tax funding to up to $75,000 for this project.

Moved/Seconded/CARRIED 106/2020 THAT funding for the RTAG 2020-01 Sturgeon 1 Pavilion Launch application be approved in the amount of $900.

G. BYLAWS AND PERMITS - NONE

H. CORRESPONDENCE –

1. Notice, dated May 13, 2020 from Bus Lines regarding request to amend license to eliminate bus service from Campbell River to Port Hardy (Route 5).

107/2020 Moved/Seconded/CARRIED THAT a letter be written to the Passenger Transportation Board, requesting that the Route 5 (via Tofino Bus Lines) be maintained due to the economic and social services it brings to the North Island through access to essential services, deliveries, and tourism activity.

5 I. OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING

a) Electoral Area Updates:

Area “A” - Broughton / Malcolm Island / Mainland • Malcolm Island community working well together to ensure seniors and vulnerable have

assistance when needed • The Lions have decided to close the Harbour for the summer

Area “B” - Coal Harbour / Quatsino / Winter Harbour

108/2020 Moved/Seconded/CARRIED THAT Gwen Hansen, Allen Mohler, Rod Sadesky, Klaus Peter Solga and John Taylor to be appointed as members of the Quatsino Advisory Commission effective May 19, 2020 until December 31, 2022.

Area “C”- Hyde Creek / Rupert • Continuing work re: improvements of corner of Hyde Creek Road and Highway 19

Area “D”- Nimpkish Valley / Woss • Decommissioning of the railroad is almost to Woss

b) Municipal Updates:

Village of Alert Bay • Continuing work on drainage in the Village • Sointula Community Garden group sent over excess plants to the seniors garden group, which was very appreciated • Working with EMBC and others re: COVID 19 • Audit completed for the Village of Alert Bay financials • State of Emergency has been lifted

Village of Port Alice • Tourists coming through, but not stopping at the businesses in town • Looking forward to starting community services again

District of Port Hardy • Director Dorward attended the Tourism Advisory Committee for the DPH, would like to have the outdated signage at Hoomak Lake updated. Pat English advised that he bring this forward to the Economic Advisory Committee for review. New brand created for Tourism Port Hardy. • Chamber Commerce was in discussion with Rotary Club to have the Christmas trailer travel through Port Hardy for Canada Day celebrations • Excited for the reopening of parks and recreation facilities, as well as possibility of reopening the municipal hall to the public • The Seniors Housing project is moving forward (slowed down to COVID) • The new Coast Guard spill facility development will be starting this summer • In Phase 2 in the BC restart

Town of Port McNeill • Look forward to opening Port McNeill again, working with other CAO’s on the North Island to ensure it is coordinated

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c) Questions

Kathy O’Reilly – North Island Eagle: Are there more details on the Coast Guard facility? Per Dennis Dugas, no

d) Committee Meetings - NONE

e) Next Meeting of the Board of Directors: June 16, 2020 at 2:00 pm

109/2020 ADJOURNMENT TIME 3:32 PM

CHAIR SECRETARY

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REGIONAL DISTRICT OF MOUNT WADDINGTON

REPORT

TO: BOARD

FROM: Greg Fletcher, Administrator

SUBJECT: June, 2020 Administration Report

DATE: June 11, 2020 ______

Transit – In May, ridership improved by 20% but was still less than half of the levels compared to the same period over the last two years. Year to date, ridership is down 25% and revenues are down 48% to the end of May. Fare collection started again on June 1st without any difficulties. Ridership has also increased leading to potential problems of reaching the 50% carrying capacity limit. This issue will be considered at the June 24th Transit Committee meeting together with funding challenges, minor route expansions, and changes to BC Ferries operations.

VTN numbers are also down although this has been partially offset by food deliveries to shut ins in Woss, Port Alice and Sointula.

Emergency Planning – A separate report follows, outlining the many emergency planning activities underway since the last Board meeting. Measures taken in response to COVID-19 have impacted all services either directly or from opportunity costs arising from time or resource constraints.

Parks – Bere Point and Link River campsites opened on Friday, June 5th without any problems reported. Additional COVID related signage was added, and another handwashing station was added at Bere Point. In accordance with the Board‘s directive, reservations are no longer being taken for international parties and those with existing reservations were provided with full refunds. The lost reservations were quickly replaced with new reservations from BC: Bere Point now has 97% from BC with 3% from Alberta while Link River has 99% from BC, including 92% from Vancouver I. All those making reservations (433 to date) are provided with a BC Parks Safe Camping Guide. Campground revenues are not expected to be impacted by COVID.

Recreational Services – Preparations are being made for re-opening the Chilton Arena and the Woss swimming pool for summer service. In both cases, the services are preparing Worksafe COVID plans and in the Arena’s case, user groups (figure skating and hockey) are doing the same. The tentative date for the Arena opening is July 7th; the Woss pool date is still subject to further consultation.

CARIP Reporting – Although it is optional this year, we have submitted our CARIP reports which are also included in the circulation package and on the RDMW website. As noted earlier, we met our 2020 operational GHG target of 50% reduction from 2011 with 98 tonnes emissions. This was offset by our two 7 Mile Option Two projects: 478 tonnes from the Biocover project and another 1185 tonnes from the associated biosolids composting project. A this is far more than what we need to meet our carbon neutral commitment, we in turn share with our Local Government CAC partners by population: Port Hardy receives credit for 592, Port McNeill 335, Port Alice 95 and Alert Bay 70 tonnes; all have enough to also achieve carbon neutrality, if they file their reports. In addition, we have reserved the following amounts for our First Nations partners, should they have an equivalent program to the Climate Action Charter: Namgis 67, Tsulquate 62, Fort Rupert 37, Quatsino, 32 and Whe-la-la-U 20 tonnes. The project completion report for the Small Landfill Biocover research project was also filed with FCM so shortly we should be receiving our last grant installment of about $70,000.

Respectfully Submitted,

______Greg Fletcher, Administrator 8

REGIONAL DISTRICT OF MOUNT WADDINGTON

REPORT

TO: BOARD

FROM: Greg Fletcher, Administrator

SUBJECT: COVID19 Emergency Response from mid April

DATE: June 11, 2020

The Provincial State of Emergency been extended again to at least June 23rd. The RDMW continues to support an active Emergency Operation Centre to help coordinate responses throughout the North Island. As response systems have stabilized, the reporting meetings were reduced to once per week (Wednedays, 930am) effective June 4th . This report provides a summary of activities from May 15th using information from daily situation reports. In addition to the parties named below, Chair Hory and NIREPC Chair (and Alternate Director) John Tidbury have been active participants; other regular attendees include the Sgt. Phillips (Port McNeill RCMP), Sgt. Voller (Pt. Hardy RCMP) and representatives of the Canadian Rangers. Nicole McDowell has continued to provide essential support by arranging the zoom meetings.

Administrative Function (Greg Fletcher) • Support for all activities o NI LG Administrators meeting was held on May 21 to coordinate opening up non-essential services

Liaison Function (Cathy Denham) • Identify service & community needs including o Malcolm Island: local group took ESS function to handle essential supplies to shut-ins . ESS Coordinator Michelle Pottage designated; meeting held with core group of 3, June 4 o Quatsino FN: Face masks, gloves, coordination (assisted with PPE supplier) o MWHN (Angela Smith): Continuing following projects (see RHD for more detail) . Homeless needs, Seniors needs: mental health hotline • Community Response Network developing Keeping in Touch program (KIT) • United Way NI grants available up to $27,000 for RDMW community projects . Billboard Project design location and printing • Final proofs completed on May 11, distribution underway for 11 billboards . Community Computer Access Terminals opened in Sointula (Apr 24), Port Hardy (May 5) • Sointula project may continue with United Way funding (recorded 92 uses in first month); Port Hardy project will end June 12th (only 5 irregular users) . Food Security (Leslie Dyck), food bank, partnership drive coordination of existing programs • Assisted with distribution to communities; helped set up system on Malcolm I. o Winter Harbour: Billboard signage June 6 o MWTS: printed & installed 25 signs for bus stops announcing resumption of fares on June 1st

Operations (Patrick Donaghy) • Coordinated hand sanitizer bulk purchase & distribution to RD sites & 4 municipal EOCs o Set up inventory control tracking system • Maintain Fire Department operations & services: continued training by Zoom o Replenished all 4 FD sanitizer o Showers installed in Woss (May 11), Hyde Creek (May 25) o Port Hardy provided N95 for respirators for Coal Harbour & Sointula 9

Finance (Rose Liu) o Still awaiting payment from one of the many claims submitted

Planning/IT (Jeff Long) • Continue to provide technical support for IT systems and training for usage

Logistics (Gerry Little) • Updated now mandated Worksafe COVID work site practices (May 25-31) • Monitoring campsite use: attendants present May long weekend and full time after campgrounds opened June 5th; no new international reservations, existing refunded

Recovery/Economic Analysis (Pat English) o VINTAS Recovery project funded (April 21) o Formed Mt. Waddington Economic Recovery Task Force; o Workshop held May 22 o Community Computer Access Terminals bridge funding provided for 1 week for Sointula Resource Centre and Port Hardy Chamber of commerce; EMBC funding for 1 month after

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REGIONAL DISTRICT OF MOUNT WADDINGTON

ECONOMIC DEVELOPMENT DEPARTMENT

MONTHLY REPORT

TO: Board of Directors FILE: 315.03 DATE: June 10, 2020

FROM: Pat English, Manager of Economic Development

SUBJECT: Monthly Economic Development Department Report

During the past month, I have undertaken the following economic development activities:

• I have established a VINTAS committee to address economic recovery from the measures adopted by the Province to manage the COVID pandemic. The committee will oversee the activities of a program manager retained to assist businesses in the RDMW, and to address the requirements of the economic restart. Further to this initiative, I am drafting a request to the Province to amend the terms of the recent grant from the BC Rural Development office to incorporate a workplan for the program manger.

• I have also been working with the VINTAS executive to evaluate proposals submitted for a program manager to oversee the COVID recovery and small business attraction programs. This work is on-going and VINTAS is still evaluating how to structure the initiative to ensure the most effective allocation of resources.

• I attended a zoom meeting with our partners in the Wood Waste project and a consultant representing Cascadia Bioenergy, a start-up company seeking a test site for their wood waste to biocoal project. We are at an early stage in evaluation of wood waste opportunities in the region and accordingly are not able to support any early stage proposals at this time.

• Web pages for Malcolm and Cormorant Island are both live on the RIEP’s gift certificate page (https://islandcomeback.ca/) We are working to expand the number of businesses represented on the site and hope to offer the service to other businesses in the region shortly.

• I am working with our operations assistant to finalize the landscaping plan for the Hornsby Crawler and expect to have the work completed by the end of the summer.

• For the past several months I have been working with the Malcolm Island Pandemic Planning Group to help address issues associated with social distancing and management of COVID – 19 occurrences. The group will suspend meetings during the summer and reconvene in September to review a summary report of their work.

• The CAO and I attended a conference call with TELUS during which they discuss their plans for high speed internet service at Woss. An announcement by TELUS on this service is expected shortly.

Respectfully submitted,

Manager of Economic Development

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June 8, 2020

Pat English Manager of Economic Development Regional District of Mount Waddington PO Box 729 Port McNeill, BC

Vancouver Island North Tourism Report; May to June 2020

Upcoming and in-progress activities:

● Tourism industry updates o Pacific Coastal resumed scheduled service on June 1 and BC Ferries resumed a modified service on the Departure Bay to Horseshoe Bay route on June 3. While some transportation services are slowly restarting, these carriers are continuing to focus on movement of essential service workers, important goods and cargo, and travel for medical appointments. During the Provincial State of Emergency, residents are being asked to avoid all non-essential travel. The BC Ferries service for northern and mid-coast routes will continue to operate at their off-peak service levels. o Visitor Centres have reopened in Port Hardy and Port McNeill. o Some food and beverage, retail and adventure operators are beginning to reopen or plan for their reopening once the province enters Phase 3 of the restart plan. There will be modified operations, new product offerings to comply with COVID safety protocols and all businesses are required to have a COVID safety plan in place. o 11 stakeholders have registered for the Tourism Resiliency Program

● Destination BC Open Pool Reporting o March 15 final report deadline has been extended o Report is being finalized for submission

● MRDT Annual Performance and Financial Reporting o May 30 reporting deadline has been extended to September 30 o District of Port Hardy reporting was submitted May 28 o VINT will be working with the Town of Port McNeill, the Village of Alert Bay and the Regional District of Mount Waddington on their report submissions

● 2020 Explorer Guide o Refunds to advertisers in the 2020 Explorer Guide have been issued

● Marketing o Costs related to organic social media and website maintenance continue to be the only current project expenses o Action on website content and stakeholder listing updates taken as needed

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MRDT Revenue by Month: The Vancouver Island North Tourism project receives 80% of MRDT revenue collected from designated recipients in the Vancouver Island North Region (Port McNeill, Alert Bay, RDMW Rural Areas & Port Alice), with the exception of Port Hardy, from whom the project receives 53.33%. The District of Port Hardy continues to remit 80% of the original 2% MRDT and retains the full allocation of the additional revenues when the MRDT increased to 3%.

February 2019: $5,762 2020: $982

Respectfully submitted,

Karen Bannister Director, Destination Marketing Tourism Vancouver Island 250-740-1222 | [email protected]

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13

REGIONAL DISTRICT OF MOUNT WADDINGTON

OPERATIONS DEPARTMENT

MONTHLY REPORT

TO: Board of Directors FILE: 315.04 DATE: June 9, 2020

FROM: Patrick Donaghy, Manager of Operations

SUBJECT: June 2020 Operations Report

The Manager of Operations continues working on COVID-19 pandemic emergency. Primary focus is adapting new guidance resources related to reopening of the economy into mamagement decisions relating to Regional District services. A review of the daily Emergency Operating Center reports will detail specific actions.

The Manager of Operations is very happy at the arrival of Brandon Kreager to the Regional District Team in the role of Planning and Operations Assistant. Brandon, who is a recent graduate of the University of Victoria’s Engineering Program has previous Regional District experience having been a COOP student here two years ago. During that work term, he consistently impressed staff with his problem solving skills and easy to work with personality. The Regional District’s experience with the COOP students has been a positive one and recommend it to our municipal partners as being a way to access high quality workers on a short term basis and it has provided an opportunity to assess future recruitment targets. It should also be recognized the efforts of the Manager of Planning who bore the lion share of the work related to the hiring process.

The work of the Solid Waste Management Plan Advisory Committee with support of staff and Maura Walker and Associates has resulted in the draft version of the Interim Solid Waste Management Plan update. The Advisory Committee has navigated its way through this process during unprecedented times and the Manager of Operations has been consistently impressed with their commitment, the guidance they have provided as well as their good humour and patience. A Special Report from the Manager of Operations will seek the support of the Board regarding the approval to begin the final public consultation process which is needed prior to final submission of the Plan to the Minister of Environment’s approval.

7 Mile staff and recycling depots personnel are making good progess in adapting to Recycle BC’s change of it logistical contractor from Green By Nature to Green For Life (GFL). Staff and contractors are having some teething pains in making GFL’s new data management system run smoothly on the ground but the challenge is being mitigated with the aid of GFL’s systems support. The Manager or Operations has been particularly appreciative of the effort provided by Terry Hooper, part of 7 Mile’s staff, who has been instrumental in progress to date.

In relation to ongoing projects, staff are working on a rules and regulation bylaw for the newly acquired Quatsino Wharf which will be presented to the Quatsino Advisory Commission on June 7th as well as being the process of landscaping the Hornsby Crawler heritage site which is under the Manager of Economic Development.

Finally, a review of the financial situation of the Regional Solid Waste Service shows that while the Pandemic has had an impact on revenues, the consequences are manageable. In comparing revenues between 2019 and 2020, over the same period 2020’s revenues are only 91% of 2019’s revenues. Given that this period encompasses the worst of the pandemic’s economic impact and does not include revenues from property taxes which are very reliable, staff are cautiously optimistic that the Regional Solid Waste Program is on firm financial standing.

If anyone on the Board has any questions, please contact me at your convenience.

Respectfully submitted

______Patrick Donaghy PEng, MSc

14 LOOKING FORWARD: Managing Our Garbage & Recycling on the North Island

The Regional District of Mount Waddington has drafted an Interim Solid Waste Management Plan to help guide how we reduce, reuse, recycle, compost and dispose of our garbage. Although reduction, reuse and recycling are the most desirable approaches to managing waste, the key focus for this plan is the long-term use of the 7 Mile Landfill and Recycling Centre (7MLRC). This facility is the cornerstone of the RDMW’s waste management system – providing a regional landfill, a consolidation point for take-back programs (for electronics, paint, appliances, etc.), a recycling processing facility, and a composting facility for wood waste, yard waste and biosolids. In other words, it plays a critical role in the region’s waste diversion system as well as being a disposal facility. Additional land located adjacent to the landfill needs to be acquired from the Province in order for all of the above activities to continue. Once this land is acquired, the RDMW will be able to prepare a long-term plan for solid waste management in the region which will look at how we can expand recycling and composting activities.

Our current system for managing solid waste is working well, so all facilities and programs will be maintained. However, some new programs are proposed as are some improvements to existing services.

The following summarizes the key actions proposed in the draft plan.

REDUCE AND REUSE Support more at-home management of organic waste Implement campaign to encourage a waste minimization mindset, e.g. food waste avoidance, use refillable water bottles, etc. Promote existing " reuse" services, e.g. rental companies, second hand stores, repair shops Support reuse events Develop a fund to seed local circular economy projecs

15 RECYCLE AND COMPOST Develop a food waste diversion strategy in association with municipalities and First Nations Increase education and outreach on available recycling services Encourage more recycling of materials like metal and wood by making them a "controlled waste" at RDMW solid waste facilities Expanding the types of homes that receive curbside collection services

DISPOSAL Undertake a landfill conformance review to identify if there are any substantial issues associated with the current landfill that may impact the long-term use of the site Obtain approval to acquire the land adjacent to the current landfill that was formerly used by the Province for aggregate extraction Update the site 7 Mile landfill development and operation plan Work with industrial waste generators to identify recycling and reuse solutions for the largest components of their waste (instead of landfilling)

FUTURE STRATEGIES Develop a Food Waste Diversion Strategy in consultation with municipalities and First Nations Collaborate with the municipalities and waste collection service providers to prepare a Collection Strategy that looks at the collection of garbage, recycling and food scraps Collaborate with the municipalities to prepare a Cost Recovery and Fairness Strategy

Through implementing this plan, the RDMW expects to answer three future-defining questions:

1. What is the long-term future of 7 Mile Landfill and Recycling Centre? 2. What will curbside waste collection services look like in the future? 3. How should the RDMW’s solid waste services be funded?

The RDMW intends to finalize the Interim Solid Waste Management Plan this fall, after incorporating feedback from the public, municipal governments, First Nations and industry stakeholders. Once finalized, the Plan will be implemented over the next 3 years. The cost to implement the plan are expected to increase the annual solid waste budget by 3-5%.

To learn more about the proposed plan and to provide comments go to: www.rdmw.bc.ca/regional-services/solid-waste/regional-solid-waste-management-plan

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REGIONAL DISTRICT OF MOUNT WADDINGTON

OPERATIONS DEPARTMENT

SPECIAL REPORT

TO: Board of Directors FILE: 315.04 DATE: June 9, 2020

FROM: Patrick Donaghy, Manager of Operations

SUBJECT: Special Report: Consultation for Draft Interim Regional Solid Waste Management Plan

Since late 2019, the Regional District has been conducting a process to update its Solid Waste Management Plan (SWMP) with the Advisory Committee providing a sounding board and guidance with Maura Walker and Associates delivering its expertise in the process. Through a series of meetings, both in person and online, the Advisory Committee has reviewed all aspects related to a SWMP including online questionaires that targeted households and commercial enterprises. Having completed this process, the Advisory Committee has recommended that the draft document titled Interim Solid Waste Management Plan as attached, be brought to the Board for approval for public consultation.

Attached is the document titled Proposed Phase 3 Consultation by Maura Walker and Associates. The document sets out the expectations that the Regional District will under take to full fill its obligations for meaningful consultation that will satisfy the Minister of Environment.

It should also be noted that the Board’s approval to allow public consultation will initiate staff efforts for the expansion of the current land tenure to encompass an abutting Map Reserve to the west of 7 Mile Landfill currently held by the Ministry of Transportation and Infrastructure (MOTI). The need to expand the current tenure has been identified in the draft interim plan as a key requirement to allow for the continuization of existing services and the development of new ones needed for the North Island to meet future environmental obligations.

Finally, it is necessary to remind the Board that the Plan is an interim one that sets a course for the Regional District so that in the future, likely three to four years, a follow up process will be required to develop a a final update to the Solid Waste Management Plan. During the time between the current interim plan’s implememtation and the final update process, a committee will be monitor the Regional District’s progress in meeting the goals laid out in the interim plan.

Therefor it is requested that the Board support the following motions:

That community and stakeholder consultation on the Draft Interim Solid Waste Management Plan be undertaken as set out in the document titled Proposed Phase 3 Consultation for the purpose of submitting the plan for approval by the Minister of Environment.

That an application be made to the Province to expand the current land tenure for 7 Mile Landfill to encompass the Map Reserve adjacent to the west of the landfill held by the Ministry of Transporation and Infrastructure (Map Reserve # R920042, file 1405484 on S13, Rupert Land District, PID# 010-423-532).

If anyone on the Board has any questions, please contact me at your convenience.

Respectfully submitted

______Patrick Donaghy PEng, MSc

17 TO: Patrick Donaghy, Operations Manager DATE: May 20, 2020 Regional District of Mount Waddington PROJECT: RDMW SWMP FROM: Maura Walker Update

SUBJECT: Proposed Phase 3 Consultation

Approval of the RDMW’s updated Solid Waste Management Plan (SWMP) by the Minister of Environment requires the SWMP to have undergone adequate consultation with the general public and potentially affected stakeholders. This memo outlines a proposed consultation approach for the draft Interim Solid Waste Management Plan.

The Ministry’s expectations for consultation, as stated in their Guide to Solid Waste Management Planning, are:

• The public and other interested parties are aware of the solid waste management planning process and of all opportunities to provide input • The consultation process is transparent, planning documents are publically available (including online) and the rationale for decisions is clear • Through documentation of the consultation process, regional districts can show how they have met legislative requirements.

The requirement to consult is driven by two key features of an approved SWMP:

1. There is no mechanism to appeal a plan once approved by the minister; and 2. An approved plan allows local governments to borrow money for implementation of the plan without the approval of electors (capital projects and costs must be included in the plan).

Consultation to Date

At the beginning of this planning process, the draft consultation program (see Attachment 1) was presented to the advisory committee for their review and input. This program was accepted by the committee as presented. The consultation program has been underway since the start of this planning process, with the Solid Waste Management Plan Advisory Committee being the mainstay of this program. Other components of the program that have been implemented include:

• A Solid Waste Management Plan section of the RDMW website that includes all reports and memos prepared by the consultants, as well as the minutes of the advisory committee meetings • An email link on the website that allows for input into the SWMP by any member of the public at any point in the planning process • An on-line questionnaire to ask the public about their opinion on the current system and ideas for the future

18 • A press release to let citizens know about the planning process and to promote the questionnaire • An on-line questionnaire targeting the ICI sector through the Chamber of Commerce to determine current ICI practices and challenges.

Objectives

Phase 3 of the planning process is consulting on the draft plan. The objectives for consultation are:

• To inform the general public and potentially affected stakeholders about the content of the draft SWMP • To obtain input from affected stakeholders on the proposed plan components • To meet the expectations of the Ministry of Environment for consultation associated with updating a SWMP.

Proposed Consultation Program

As was presented and discussed at the May 14th meeting of the SWMP Advisory Committee, this planning process has been unique and resulted in a short term SWMP that is now referred to as an “interim” SWMP. This plan identifies strategies and actions to be undertake in the next 1-3 years to help the RDMW clarify its plan for the future, as well as improve upon existing services. The plan does not include any capital projects, does not have any significant financial repercussions, nor does it propose any significant changes to the current system. Consequently, an extensive consultative process that aims to broadly engage citizens and other potential stakeholders could be considered unnecessary at this point. Instead we recommend that the Phase 3 consultation program include:

• Consulting with affected stakeholders (municipalities, first nations, the waste hauling industry and specifically-impacted industry groups) • Informing the general public (residents, businesses) of the outcome of the planning process • Providing opportunities for the general public to obtain more information on the draft interim plan and to provide feedback.

The proposed consultation activities to meet the objectives listed above (while respecting the need for safe engagement during the COVID 19 pandemic) are:

Consultation

• Virtual presentations to municipal and interested First Nation councils, with the opportunity for councilors and staff to ask questions and provide feedback • On-line meeting with representatives of Kwakiutl First Nation (Note that presenting the draft SWMP to this stakeholder is part of an on-going dialogue in regards to 7 Mile Landfill and Recycling Centre and this dialogue/consultation is not expected to be complete prior to the finalization of this interim plan.) • Letters to each industry association and/or known businesses summarizing how the plan may impact on their business and inviting feedback and/or additional dialogue

19 Informing

• An article in the Island Eagle • Paid advertising in the Island Eagle • Notice on RDMW main page (with link to SWMP part of website) and Facebook page • Notice on municipal websites (with link to RDMW solid waste management page) and social media • Posting the draft interim SWMP on the RDMW website, along with a separate summary document • Notice and/or article in local community newsletters • Notice in local Buy, Sell and Trade (online) • Letter, with accompanying copy of the draft interim plan, sent to neighbouring regional districts

Opportunities for Input (General Public)

• Email link, phone number and address on the RDMW solid waste web page and in the newspaper advertisement

Time Frame If the Board agrees that the draft interim SWMP is ready for consultation at their meeting on June 16th, 2020, the Phase 3 consultation program can begin immediately. Due to the challenge of holding meetings during the summer, the consultation period may last into September/October.

20 Attachment 1 Plan Start Up Plan Development Draft Plan Ready Development (Phase 1) (Phase 2) (Phase 3) Phase Advisory Establish terms of reference and Advisory committee meetings Advisory committee Committee invite participants meetings

General Update SWMP webpage. Create Post reports, technical Community engagement on Public an email link on the page for memos and approved the draft plan. May include: comments and inquiries. advisory committee meeting • Press release minutes on web page on an • On-line questionnaire Press release to let citizens know on-going basis. • Newsletter sent to all about the planning process, homes anticipated schedule and where Respond to inquiries as they • Presentations to to get more information. come in. community groups, e.g. Rotary On-line questionnaire to ask the Keep a record of queries, • Staffed display at public about their opinion on the comments and responses. community events current system and ideas for the future. Promote through press release and social media.

First Nations Inform all FNs about the Send reports and advisory Send draft plan to all FNs intention to update the SWMP. committee minutes to FNs with an invitation for Ask if and how they would like to who have asked to be kept consultation. Follow up be engaged in this process. Invite informed. phone calls to any Nation to sit on advisory committee. affected by Plan’s Request meetings (letter and recommendations. Follow up phone calls. phone) with all Nations anticipated to be impacted by the future solid waste system. Send all relevant documents with cover letter outlining significance to the Nation.

Stakeholders On-line questionnaire to the ICI If needed to help refine the Send out a briefing note to sector through local business Plan’s recommendations, all Councils that organizations to determine engage with specific summarizes the key current ICI practices, challenges stakeholder groups (e.g. components of the draft and interest in future construction industry, fish plan. engagement on the issue of solid farms, organic waste waste. generators) for early Presentations to Councils feedback on options by on the draft plan attending an association meeting or holding a focus Set up meetings with group session stakeholder groups potentially affected by the plans recommended actions (e.g. construction industry, grocers)

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REGIONAL DISTRICT OF MOUNT WADDINGTON

PLANNING & DEVELOPMENT SERVICES DEPARTMENT

MONTHLY REPORT

TO: Board of Directors FILE: 315.05 DATE: June 1, 2020

FROM: Jeff Long, Manager of Planning & Development Services

SUBJECT: May 2020 Planning & Development Services Department Report

1. Projects: a) Mount Waddington Regional Housing Needs Report Project (2019-PROJ-03): A video about the project has been prepared and posted on the RDMW website and has been made available to the local government partners for inclusion on their websites. It is also posted on YouTube and can be found by searching the RDMW’s name on that website. The video introduces the project to the public and stakeholders, identifies paths of engagement for the project, as well as shares some of the preliminary findings to date. The housing questionnaire is available to the public to complete online and in paper form until June 22nd. A Steering Committee meeting is planned to take place on July 8th to review the status of project matters. In the interim, the consultants are following up with stakeholders to collect data and input as part of the engagement strategy, and a stakeholders meeting is scheduled to take place on June 17th by web conference. b) Planning & Operations Assistant Position (2019-PROJ-15): Interviews were conducted on April 30th and follow up discussions were conducted with references as a result. An offer of employment was made to Brandon Kreager who accepted and will work with the RDMW as its new Planning & Operations Assistant. Brandon is a past co-op student with the RDMW and has since completed his Bachelor of Engineering in civil engineering. He has been able to find accommodations and began work on May 28th. c) Provincial Lidar and Orthoimagery Project (2018-PROJ-06): The new LiDAR data that has been acquired by the Province and has been made available for download to the RDMW. This has proven to be a lengthy undertaking due to the number and size of the LiDAR data files, the fact that alternate download arrangements are unavailable due to the effect of the pandemic on Provincial staffing arrangements. Staff has made arrangements for integration of the LiDAR into the RDMW’s iMap geographic information system. The Province advises that the imagery component of the data will not be forthcoming until the fall due to delays caused by the pandemic. Staff will also coordinate the incorporation of this data into iMap for use by the RDMW and its municipal partners when it becomes available. d) New RDMW iMap Geographic Information System (2019-PROJ-10): An updated version of the iMap GIS (version 3.0) has been in the works for some time now and has been released. It has been built on a modern software platform which will provide several benefits, but users will have to adapt to a new layout. To assist with this, there will be a transition period whereby we will keep the old iMap (version 2.2) updated until June 30th at which time it will continue to be accessible, but will no longer be updated. e) Information Technology: Staff organized a new contract with TELUS for its fleet of twenty-nine mobile devices, many of which are used as part of the data transmission network associated with the RDMW’s sanitary sewer and water systems. The new contract is expected to save over $300 per month over the previous arrangement. Staff attended a webinar with TELUS staff to learn how to utilize TELUS’ new IQ Portal which will allow staff to make changes to the RDMW’s various mobile devices and plan related arrangements. Staff configured a new desktop computer for use by the Planning & Operations Assistant and undertook arrangements to accommodate the new accounts payable and payroll employee. Staff also undertook changes to the Finance Department’s email configuration given staffing changes and a shift to non-personal email addressing. Lastly, staff undertook arrangements to have the operating software associated with its physical and virtual servers updated for security, operating efficiency and other reasons.

22 f) Quatsino Advisory Commission (2020-PROJ-05): At its meeting in April, the Board adopted Bylaw No. 980 to create and regulate the new Quatsino Advisory Commission (QAC). It subsequently appointed five members to the QAC at its meeting on May 19th. Staff has notified the members accordingly and has been organizing the inaugural meeting of the QAC to take place by web conference on June 17th. The QAC will appoint its first chair, vice-chair and secretary and will be tasked with dealing with its first referral matters related the transfer station and public wharf. Staff will also review administrative matters with the QAC. g) Marine Plan Partnership (2014-PROJ-08): On May 28th, the North Vancouver Island Marine Plan Advisory Committee conducted its year end meeting, the purpose of which was to review the status of current projects and review and provide input on planned projects for 2020-21 as part of the Marine Plan Partnership’s North Vancouver Island Marine Plan project.

2. Crown Land Tenures: a) Interfor Corporation (2012082): Letter from Province to advise of transfer of Licence No. V904581 with respect to two upland sites and two marine sites in Macgowan Bay in Drury Inlet in Electoral Area ‘A’ totaling 18.05 hectares, for log handling, dryland sort, shop, parking area, dock and float camp purposes. b) Dzawada'enuxw Wharf Services Inc. (2019010): Issuance of Licence No. V937735 for a thirty year period with respect to a 0.809 hectare marine site adjacent to the north side of Kingcome Inlet at Petley Point in Electoral Area ‘A’ for community dock purposes due to the divestiture of the federal public dock facility at this location. c) Interfor Corporation (2020002): Referral of Crown Land Tenure Application for a Licence of Occupation with respect to 19 marine sites totaling 43.5 hectares located in Seymour Inlet in Electoral Area ‘A’, 19 of which are to be used for helicopter log drops and log storage and one to be used for log storage, boat dock and barge camp purposes. In its response to the Province, the RDMW indicated it has no objection to approval of this application subject to compliance with the recommendations by professionals in association with any assessments / reports that are required to be conducted / prepared with respect to this proposal, as well as relevant provincial and federal government policies and regulations, consultation with local First Nations, and an effort by the proponent to support the local (RDMW) economy in accordance with RDMW policies, by utilizing local employment and goods and services as part of its operations, wherever possible. d) Sheaves (2020003): Referral of Water Licence Application by the Province with respect to use of a small creek on the property at 508 Nimpkish Heights Road in Hyde Creek in Electoral Area ‘C’, for the purpose of hydroelectrical power generation as an accessory use, to supply electricity to the primary residential dwelling. In its response to the Province, the RDMW indicated it does not object to approval of this Application provided the water diversion, hydroelectrical power generation and associated activities do not cause changes to surface water drainage such that they have negative impact(s) on nearby properties, and do not negatively affect persons by reason of the generation of nuisances generated by noise, vibration, dust, water, etc. e) Kwikwasut’inuxw Haxwa’mis First Nation (2020004): Referral from Province of a Crown Land Tenure Application with respect to a 1.7 hectare site within a deactivated rock quarry on Crown land adjacent to the Gwa'yas'dums Reserve on Gilford Island in Electoral Area ‘A’. The proposal is to utilize this site to establish a solar power generation project which will include a solar panel array along with battery energy storage system, microgrid controller and power communication system. This is a demonstration project to examine alternative power sources for the nearby Gwa'yas'dums Village which currently uses diesel power generation which is noisy and generates pollution. In its response to the Province, the RDMW indicated it had no objection to the application. f) Namgis First Nation (2020005): Transfer of Lease No. V902583 to the Namgis First Nation with respect to a 5.83 hectare marine site adjacent to Cormorant Island in Electoral Area ‘D’ for marina purposes.

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3. Subdivisions: a) Rocksteady Road Building (2020-SUB-01): Staff conducted a review of a Preliminary Subdivision Application referred to the RDMW by the Ministry of Transportation and Infrastructure (MoTI) with respect to a proposed two-lot subdivision associated with a property located adjacent to Hyde Creek Road in Hyde Creek in Electoral Area ‘C’. The proposal is to create a new 1.01 hectare residential lot with frontage onto Hyde Creek Road, leaving the balance of the property as a 27 hectare (66.7 acre) remnant lot. In its comments to the MoTI, the RDMW noted the requirement for typical servicing conditions related to on-site servicing arrangements, prescribed covenant requirements in relation to flooding and environmentally sensitivity associated with Hyde Creek, and noted that the proposed frontage for the remnant lot would have to be approved by the RDMW before the subdivision is given final approval for registration at the Land Title Office. b) Springhill Road Property (2020-SUB-02): Referral of Preliminary Subdivision Application from the Ministry of Transportation and Infrastructure (MoTI) with respect to a proposed seven lot bare land strata subdivision associated with a property located on Springhill Road in Electoral Area ‘D’. The proposal is to subdivide the 14.57 hectare (36 acre) property into seven lots and one common property road. Staff is conducting a review of the proposal in the context of RDMW policy and regulations, as well as servicing and other considerations and will provide a response to MoTI.

4. Permits / Licences: a) Building Permit No. 2020-BP-01: Occupancy Permit issued with respect to interior works associated with the existing single detached dwelling on the property at 435 Coal Harbour Road in Coal Harbour in Electoral Area ‘B’. b) Liquor Primary Licence (2019-LIQ01): Licence No. 308752 issued to Alder Bay Holdings Ltd. by the Province with respect to the outdoor restaurant area at the Alder Bay RV Park & Marina on Alder Bay Road in Electoral Area ‘D’.

Respectfully submitted,

Jeff Long Manager of Planning & Development Services

24 THE REGIONAL DISTRICT OF MOUNT WADDINGTON MANAGEMENT REPORT

TO: Board of Directors, Mount Waddington Regional District FROM: Rose Liu, Treasurer SUBJECT: Treasurer’s Report DATE: June 16, 2020 ______

1. 2019 Audit is Scheduled

Our auditors from CNB will conduct final 2019 audit in our office from Aug 4 to Aug 7, 2020. We are currently going through year-end process to ensure that all financial activity for 2019 is accurately recorded in our accounts prior to closing the year. Subsequently, we will need to prepare financial statements.

2. Revenues

After we opened our camp sites on June 5, Friday, we have started receiving revenues from Bere Point and Link River. The majority of our clientele is from Vancouver Island. For those visitors from the US and overseas, we have refunded 100% of their deposits. We don’t expect camp site revenues to do down this year. In the COVID situation, camping is one of the safer activities compared to international traveling.

3. New Staff

The newly hired Finance Clerk is doing well. She has passed one-month probation period. Training is going smoothly.

4. GOFA Virtual Conference

To comply with social distancing protocol under COVID 19 situation, GOFA hosted their annual conference virtually from June 3 to June 5, 2020. I attended the conference online, connected with presenters, asked questions and achieved my professional development goal without travelling.

Respectfully submitted,

Rose Liu, MBA, CPA, CMA Treasurer

25 REGIONAL DISTRICT OF MOUNT WADDINGTON Single Source Awards

TO: REGIONAL DISTRICT BOARD MEMBERS

FROM: Denise Lysejko, Finance Clerk

DATE: May 30, 2020

Policy 2.2.2 Purchasing & Authorization Policy requires that instances where there has been a single source procurement above $1000 or the lowest quote has not been accepted, the reasons shall be reported to the Board for information. Local preference policies or most value criteria may override accepting the lowest bid.

Single Source Procurements

DATE CHEQUE # PAYABLE TO AMOUNT SERVICE 01-May 2628 Comox Valley Regional District 1,186.50 Planning 01-May 2629 Henlor 1,070.84 7 Mile 01-May 2633 Sperling Hansen Associates 6,833.90 7 Mile 01-May 3526 Tarkanen Marine Ways 1,157.98 Fire Dept Life Jackets May-05 2635 Arts Landscaping 3,675.00 Bere Point Campground May-05 2603 Avery Weigh-Tronix 2,850.42 7 Mile May-05 2644 Lidstone & Company 2,098.90 Legal May-05 2647 Maura Walker & Associates 7,140.00 Solid Waste Landfill May-05 2650 Rain Country Services 10,331.52 Arena Gutters May-05 2651 Sunco Plywood - Windsor 1,367.49 Parks May-05 EFT Denham, Cathy 7,364.76 Emergency Spending EMBC May-05 EFT Steelheead Enterprises 27,648.69 waste handling - landfill May-05 2676 Rocheleau, Pat 1,703.00 Woss Firehall - shower install May-07 2659 H6 Electrical Services 2,822.14 Solar Project Lighting - Solar Project Tesla Generator May-07 2662 Tex Electric 7,108.13 Capital Arena materials and labour May-13 EFT Hach Sales and Services 5,607.57 Controller and Assy Probe Sontula upgrade Project 01-May 2721 Jay Jones 1,695.00 install shower unit Hyde Creek Fire Hall

26 REGIONAL DISTRICT OF MOUNT WADDINGTON

BYLAW ENFORCEMENT TICKET INFORMATION AUTHORIZATION BYLAW NO. 907, AMENDMENT BYLAW NO. 981, 2020

A Bylaw to Amend Regional District of Mount Waddington Bylaw Enforcement Ticket Information Authorization Bylaw No. 907, 2016

WHEREAS the Regional District of Mount Waddington deems it desirable to make housekeeping changes to Regional District of Mount Waddington Bylaw Enforcement Ticket Information Authorization Bylaw No. 907, 2016;

NOW THEREFORE the Board of Directors of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows:

1. Citation

This Bylaw shall be cited as “Regional District of Mount Waddington Bylaw Enforcement Ticket Information Authorization Bylaw No. 907, Amendment Bylaw No. 981, 2020”.

2. Amendments

a) The definition of “Bylaw Enforcement Officer” in section 2. Definitions, is hereby deleted and replaced with the following new definition of “Bylaw Enforcement Officer”:

“Bylaw Enforcement Officer” means the persons occupying the following employment positions with the Regional District of Mount Waddington: Manager of Planning & Development Services; Manager of Operations; Planning & Operations Assistant; Chief Administrative Officer

b) Section 4. in Application is hereby deleted and replaced with the following new section 4.:

The persons appointed to the job positions or titles listed in Column 2 of Schedule A to this Bylaw, are hereby designated as Bylaw Enforcement Officers for the purpose of enforcing the corresponding bylaws listed in Column 1, and may inspect property for the purpose of investigating potential bylaw infractions, and may lay ticket informations in relation to infractions associated with those bylaws.

READ A FIRST TIME THIS DAY OF , 2020

READ A SECOND TIME THIS DAY OF , 2020

READ A THIRD TIME THIS DAY OF , 2020

ADOPTED THIS DAY OF , 2020

CHAIR ADMINISTRATOR

27 mg*dmfth Weslern Forest Products lnc. f)Ë:FlNtNí A l.lrcr ttìfl st'/\Nt)^ftÞ JUf,l, ûg ¿i!{tj SFP

Jvne 4,2020

Ministry of Transportation Area Manager 550 Cornox Road Courtenay, B.C. VgN 3P6

Dear Morganne

We are writing to you on behalf of the "WFP Englewood Forest Operation Joint Health and Safety Committee" regrading an issue that has been brought to our table during observations while going to work and returning from work.

It has been noted many times over the past two years that the right hand lane that turns into Woss, off of Highway 19 heading south, at times has velticles at a complete stop in the lane impeding other traffìc wantipg to nrake a right hand turn into Woss. This also impedes vehicles atternpting to exit Englewood Drive onto Highway 19 to head north as their vision is obscured by stopped vehicle.

This lane is clearly marked now for right hand turns only on the pavement.

The drivers are using their cell phones - as the tower in Woss is located just off the highway.

The drivers are being safe by not driving ancl using their cell phones, but they are being unsafe by stopping a - in lane that southbound traffic, that may be heading into Woss, are unable to use this lane safely to leave ihe highway to do so, and by obscuring the visibility of drivers in vehicles trying to leave Woss.

There is arnple room within the hamlet of Woss for people to pull into and use their phones.

We respectfully request that a sign be erected by Mainroad North lsland Contracting LP at least 200 meters ahead of the right lane turn into Woss - that indicates

"RIGHT HAND LANE MUST TURN - NO STOPPING"

We have the safety of all that use the highway in our minds as we ask for this request to be put forward to the group that can make this happen. We feel this issue can be addressed by signage, to raise the awareness that the lane is not a "Stopping" lane but "Right Turn Lane" only.

Yours Truly,

Brad Galeazzi, General oreman Dave Chairman f HSC Co-Chairman JHSC

Cc Regional District of Mt. Waddington Woss Advisory Committee

Englewood Foro¡t Oporrtlon #5000 Rallwry Av€r Woss B.C. VoN 3P0 \\,/u/ty.Wî:rl ( \ iltfil tr':it.r:orì I

28