REGIONAL DISTRICT OF MOUNT WADDINGTON BOARD OF DIRECTORS MEETING AGENDA June 16, 2020 at 2:00pm Board Room, RDMW Administrative Office, 2044 McNeill Road, Port McNeill, BC Page(s) CALL TO ORDER A. APPROVAL OF AGENDA 1-2 1. Adopt June 16, 2020 RDMW Board of Directors Meeting Agenda as Presented (Or amended) B. DELEGATIONS & RECOGNITIONS 1. Maura Walker, Maura Walker & Associates C. MINUTES 3-7 1. Minutes of the Board of Directors Meeting held May 19, 2020 as Presented (Or amended) Available 2. District of Port Hardy Regular Council Meetings - April 28, May 12, Special Council Meeting for Review April 21, May 19; Town of Port McNeill Regular Council Meetings - April 14; Village of Port Alice Regular Council Meeting - April 8, 2020;Village of Alert Bay Regular Council Meeting - April 27, 2020 Available 3. Cheque Register Report (May 31, 2020) for Review D. STAFF REPORTS 8 1. Administrator (June 10, 2020) 9-10 a) COVID-19 Emergency Response Report (June 10, 2020) b) Travel Report – NO TRAVEL THIS MONTH (Due to COVID-19 Travel Restrictions) 11 2. Manager of Economic Development (June 10, 2020) 12-13 a) Tourism Coordinator Report (June 8, 2020) 14 3. Manager of Operations (June 10, 2020) 15-16 Looking Forward: Managing our Garbage & Recycling on the North Island-Maura Walker 17 a) Manager of Operations Special Report (June 10, 2020) 18-21 i) Technical Memorandum: Proposed Phase 3 Consultation-Maura Walker Recommendation from Manager of Operations: THAT community and stakeholder consultation on the Draft Interim Solid Waste Management Plan be undertaken as set out in the document titled Proposed Phase 3 Consultation for the purpose of submitting the plan for approval by the Minister of Environment. THAT an application be made to the Province to expand the current land tenure for 7 Mile Landfill to encompass the Map Reserve adjacent to the west of the landfill held by the Ministry of Transportation and Infrastructure (Map Reserve #R920042, file 1405484 on S13, Rupert Land District, PID #010-423-532) 22-24 4. Manager of Planning and Development Services (June 1, 2020) 1 E. FINANCIAL REPORTS 25 1. Treasurer (June 10, 2020) 26 a) Single Source Report (May 30, 2020) F. COMMITTEE REPORTS – NONE (To be brought forth from earlier Committee Meetings) G. BYLAWS AND PERMITS 27 1. Bylaw No. 981, 2020 cited as “Regional District of Mount Waddington Bylaw Enforcement Ticket Information Authorization Bylaw No. 907, Amendment Bylaw No. 981, 2020” for 1st, 2nd and 3rd readings. 2. Bylaw No. 981, 2020 cited as “Regional District of Mount Waddington Bylaw Enforcement Ticket Information Authorization Bylaw No. 907, Amendment Bylaw No. 981, 2020” for adoption. H. CORRESPONDENCE 28 1. Letter from Western Forest Products to Ministry of Transportation re: Woss Turnoff I. OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING 1. Other Business: None 2. Electoral Area Updates: Area “A” - Broughton / Malcolm Island / Mainland Area “B” - Quatsino / Winter Harbour Area “C” - Hyde Creek / Rupert Area “D” - Nimpkish Valley / Woss 3. Municipal Updates: Village of Alert Bay Village of Port Alice District of Port Hardy Town of Port McNeill 4. Question Period 5. Committee Meetings: 6. Next Meeting: July 21, 2020 at 2:00pm J. ADJOURNMENT 2 REGIONAL DISTRICT OF MOUNT WADDINGTON BOARD OF DIRECTORS MEETING MINUTES May 19, 2020 at 2:00pm Board Room, RDMW Administrative Office, 2044 McNeill Road, Port McNeill, BC Chair: In person: Andrew Hory Directors: Zoom: Sandra Daniels, Rod Sherrell, Gaby Wickstrom, Kevin Cameron, Dennis Dugas, Janet Dorward, Dennis Buchanan Teleconf: James Furney Regrets: None Staff: In person: Greg Fletcher, Rose Liu, Pat English Zoom: Jolie White Zoom: Patrick Donaghy, Nadine Weldon Media: Zoom: Kathy O’Reilly – North Island Eagle Public: Zoom: 0 Resolution CALL TO ORDER 2:04 PM No. The Chair opened the meeting by acknowledging that this meeting is taking place on the traditional territory of the Kwak’wala speaking peoples. 091/2020 Moved/Seconded/CARRIED A. THAT the RDMW Board of Directors May 19, 2020 Agenda Meeting Agenda be adopted as circulated. B. DELEGATIONS & RECOGNITIONS - None C. MINUTES 092/2020 Moved/Seconded/CARRIED THAT the Minutes of the Board of Directors Meeting held April 21, 2020, be adopted as presented. 093/2020 Moved/Seconded/CARRIED THAT the Correspondence on the Table be received and filed. D. STAFF REPORTS 1. Administrator Reports: a) Administration Report (May 13, 2020) Also noted: Transit: • Due to significant revenue decrease there may be a need to look at possible route revision or possibly removing some underutilized routes. Emergency Planning: • Agreements with Red Cross and District of Port Hardy are still on hold due to Red Cross being busy with other areas 094/2020 Moved/Seconded/CARRIED THAT the May 13, 2020 Administrator’s Report be received and filed. 3 b) COVID-19 Emergency Response Report (May 14, 2020) Also noted: • The EOC is still meeting regularly but the focus is now on administrating programs developed in response to COVID 095/2020 Moved/Seconded/CARRIED THAT the COVID-19 Emergency Response Report (May 14, 2020) be received and filed. Travel Report – NO TRAVEL THIS MONTH (Due to COVID-19 Travel Restrictions) 2. Manager of Economic Development (May 13, 2020) Also noted: • Anticipated that the grant for CERC would be approximately $50,000 • A three-person committee (2 members from VINTAS and 1 from the RDMW Board) has been put together to review the request for qualifications for consultants for project management for the VINTAS Small Business Attraction Program and the COVID Economic Recovery Committee. • Notified by Vancouver Island Regional Library that they intend to issue tenders for the construction of the Woss Library facility. Anticipate construction to start this summer. • Invasive Species funding was cut, and areas that would like to receive Invasive Species eradication work must contribute. Port Alice is unable to do this and would need to receive pro bono assistance for Invasive Species work, the cost of this would be approximately $3,500 for consulting fees. Concern discussed not addressing Port Alice’s knotweed issues is that it will have the ability to spread freely and possibly diminish work done in other areas of the North Island. There is a small reserve in the knotweed program that it may be possible to access to assist with this. Moved/Seconded/CARRIED 096/2020 THAT the Invasive Species eradication work be extended to include Port Alice using existing funding provided from program participants and, if necessary, from reserves, not to exceed $4,000 in funding. 097/2020 Moved/Seconded/CARRIED THAT the May 13, 2020 Manager of Economic Development’s Report be received and filed a) Tourism Coordinator Report (May 13, 2020) Presented by Jolie White who also noted: • Vancouver Island Tourism will be reimbursing all advertisers from the Explorer Guide for the 2020 edition. Moved/Seconded/CARRIED 098/2020 THAT the May 13, 2020 Tourism Coordinator Report be received and filed. Recommendations from the Vancouver Island North Tourism Advisory Committee: 099/2020 Moved/Seconded/CARRIED THAT Elspeth McGillvray from Prince of Wales Whale & Marine Wildlife Adventures be appointed to the Tourism Stakeholder position for the 2019/2020 term of the Vancouver Island North Tourism Advisory Committee. 4 3. Manager of Operations: a) Operations Report (May 13, 2020) Moved/Seconded/CARRIED 100/2020 THAT Duncan Electric be awarded the contract to upgrade Lift Station #4 in Coal Harbour for a cost of $70,189.43. Moved/Seconded/CARRIED 101/2020 THAT the May 13, 2020 Operations Report be received and filed. 4. Manager of Planning and Development Services (May 1, 2020). Also noted: • In response to a notice was distributed in the community of Quatsino, 7 expressions of interest were received for available seats on the Quatsino Advisory Commission. 102/2020 Moved/Seconded/CARRIED THAT the May 1, 2020 Planning and Development Report be received and filed. E. FINANCIAL REPORTS 1. Finance Report from the Treasurer (May 13, 2020). 103/2020 Moved/Seconded/CARRIED THAT the May 13, 2020 Finance Report be received and filed. a) Single Source Reports (April 30th, 2020) 104/2020 Moved/Seconded/CARRIED THAT the April 30, 2020 Single Source report be approved. F. COMMITTEE REPORTS - (Brought forth from earlier Committee Meetings): 1) Electoral Area Gas Tax Meeting Moved/Seconded/CARRIED 105/2020 THAT an increase of $5,000 for Gas Tax Project GT2017-07 Coal Harbour Lift Station #4 be approved, bringing the total gas tax funding to up to $75,000 for this project. Moved/Seconded/CARRIED 106/2020 THAT funding for the RTAG 2020-01 Sturgeon 1 Pavilion Launch application be approved in the amount of $900. G. BYLAWS AND PERMITS - NONE H. CORRESPONDENCE – 1. Notice, dated May 13, 2020 from Tofino Bus Lines regarding request to amend license to eliminate bus service from Campbell River to Port Hardy (Route 5). 107/2020 Moved/Seconded/CARRIED THAT a letter be written to the Passenger Transportation Board, requesting that the Route 5 (via Tofino Bus Lines) be maintained due to the economic and social services it brings to the North Island through access to essential services, deliveries, and tourism activity. 5 I. OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING a) Electoral Area Updates: Area “A” - Broughton / Malcolm Island / Mainland • Malcolm Island community working well together to ensure seniors and vulnerable have assistance when needed • The Lions have decided to close the Harbour for the summer Area “B” - Coal Harbour / Quatsino