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Work Book for Shorthand Excellence. INSTITUTION Civil Service Commission, Washington, D.C

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Work Book for Shorthand Excellence. INSTITUTION Civil Service Commission, Washington, D.C DOCUMENT RESUME ED 083 397 CE 000 386 TITLE Work Book for Shorthand Excellence. INSTITUTION Civil Service Commission, Washington, D.C. Communications and Office Skills Training Center. PUB DATE 71 NOTE 178p.; An Interagency Training Program AVAILABLE FROM Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402 (0-425-538) EDRS PRICE ME-$0.65 HC-$6.58 DESCRIPTORS *Improvement Programs; Manuals; *Refresher Courses; *Stenography; *Workbooks ABSTRACT The document is designed as a refresher course to help clerical-secretarial employees who take Gregg Shorthand Simplified or Diamond Jubilee work toward higher speed and accuracy. Its particular objectives are: to increase the secretary's ability to meet dictation - requirements; to build an awareness of the importance of correspondence procedures, Government style practices, and shorthand shortcuts and tips necessary to maintain paperwork efficiency; and to encourage the secretary to strive continuously for excellence in shorthand. It contains sample dictation, brief forms, and a 70-page section on rules of grammar and style. (Author/AG) ED 083397 U.5 DEPARTMENT OF HEALTH. EDUCATION & WELFARE NATIONAL INSTITUTE OF EDUCATION I L4,5 DQCX1PIEWI BEE,: REPRO CED E xACTL,' QEcEIL,ED INOM xxIE FIEWSON QA GI.ZT,ANIZArION ORIGIN IT PONISCIvir::04 OPINION5 x.L...7F-D DO x101 NEPAL ,ENIOrCNCNA1 NSiLtJIFOf F DLO ION ION CAPOI_ T' fa COPY FILMED FROMBEST AVAILABLE SHORTHAND EXCELLENCE WORKSHOP CALENDAR MONDAY TUESDAY WEDNESDAY THURSDAY FRID 3 ACTIVITIES _I (Homework) 2 I ACTIVITIES (Homework) Introduction TextkitSections1-3 Practice dictation Textkit-4-6 Practi Practicedictation RevieWbrief forms Methods of building ERWPunctuation Brief TranscriptionHangups DiamondJubilee speed and shorthand (BlueSection) Trans Pre-test p. 176Textkit tips Reviewbrief forms NOM: Simplifiedp. 80-81 Transcription Hangups Textk SE Workbook Reading from homework Revie EffectiveRevenue work Writing(ERW) (GreenSection) 4 5 1 6. 1 ACTIVITIES (Homework) ACTIVITIES (Homework) Practice dictation Textkit-11-14 Practice Dictation Textkit-15-18 Practi Transcription Hangups WordDivision Word drill -11 -14 Number review Trans Government shortcuts SEWorkbookp. 127 Transcription Hangups SE Workbook Word 1 Government Style Reviewprinciples 11-14 Government Style pp. 123-125 Gover Dictation Dictation Review principles 15-18 Dict Phrase Review Reading Trans Reading Take-home transcript 81 9 10 (Homework) 7 ACTIVITIES. ACTIVITIES , ACTIVITIES , NOCLASS Practice dictation Practice dictation Practice dictation Practi Government Style Word drill-24-26 Government Style Wordd HOMEWORKfor Tuesday Dictation TranscriptionHangup3 Dictation Gover Textkit-19-23 Transcription Hangups Government Style Dictation Reading Dict. Reviewprinciples 19-23 Word drill-19-23 from a Government BOSS Transcription test, Readi Reading Transcription test HOMEWORK: Textkit-29-30 F_ INA HOMEWORK: Textkit-24-26HOMEWORK: Textkit-27-28Review principles 29-30 test Review principles 24-26 Review principles 27-28 . SHORTHAND EXCELLENCE WORKSHOP CALENDAR TUESDAY WEDNESDAY THURSDAY FRIDAY 2 3 VITIES (Homework) ACTIVITIES (Homework) ACTIVITIES TextkitSections1-3 Practicedictation Textkit-4-6 Practicedictation tation Reviewbrief forms Methodsof building ERWPunctuation Briefform review n Hangups DiamondJubilee speedand shorthand (BlueSection) Transcriptiontest p. 176Textkit Ups Reviewbrief forms HOMEWORKfor Monday Simplifiedp.80-81 TranscriptionHangups Textkit-7-10 SEWorkbook Readingfrom homework Review.phrasesin SE EffectiveRevenue workbook,p. 78 Writing(ERW) (GreenSection) . 6 VITIES i (Homework) 5 1 ACTIVITIES (Homework) ACTIVITIES tation Textkit-11-14 Practice Dictation Textkit-15-18 Practice dictation n Hangups WordDivision Word drill-11-14 Number review Transcription Hangups shortcuts SEWorkbookp. 127, Transcription Hangups SE Workbook Word dri 11-15-18 Style Reviewprinciples 11-14 Government Style pp. 123-125 Government Style Dictation Review principles 15-18 Dictation ew Reading . Transcription test Take-home felanscript . 8 I 10 work) 7 ACTIVITIES ACTIVITIES ACTIVITIES ACTIVITIES Practice dictation Practice dictation Practice dictation Practice dictation Government Style Word drill-24-26 Government Style Word drill-27-30 for Tuesday Dictation Transcription.Hangups Dictation Government Style r3 Transcription- Hangups Government Style Dictation Reading ,ilictation ip I es 19-23 Word drill-19-23 from a Government BOSS Transcription test, Reading Reading Transcription test HOMEWORK: Textkit-29-30FINAL transcription HOMEWORK: Textkit-24-26HOMEWORK: Textkit-27-28Review principles 29-30 test Review principles 24-26 Review principles 27-28 S TORDIA J1D EKCELLENC for Communications and Office Skills Training Center Buredu ofTraining U. S. Civil Service Commission Mashington, D. C. WELCOME TO SHORTHAND EXCELLENCE: Shorthand is a very important and much needed skill for today's Government secretary. The refresher course has been designed to help clerical-secretarial employees who take Gregg Shorthand Simplified or Diamond Jubilee work toward higher speed and accuracy. Your interest in working toward this goal is indicated by your presence. The objectives for "Shorthand Excellence" are: 1. To increase the secretary's ability to meet the requirements of the boss' dictation. 2. To build an.awareness of the importante of correspondence procedures, Govunment style practices, and shorthand shortcuts and tips necessary to maintain paperwork efficiency. 3. To encourage the secretary to continuously strive for "Shorthand-Excellence." Keep up your secretarial skills. They are important to you. SHORTHAND EXCELLENCE GRADING SCALE This scale is based on 3-minute tests and not more than 10 percent error. The first column shows the number of errors, and the second column shOws the percent of accuracy. 50 WPM 60 WPM 70 WPM 80 WPM 1 -2 99% 1-2 99% 1-3 99% 1-4 yr,G 3-4 987 3-4 98% 4 98% 5-6 98% 5 97% 5-6 97% 5-7 97% 7.-9 97% 6 96% 7-8 96% 8-9 96% 10 96% 7 95% 9 95% 10 95% 11-12 95% 8-10 94% 10-12 94% 11-13 94% 13-16 94% 11 93% 13 93% 14-15 93% 17-1.§ 93% 12-13 92% 14-15 92% 16-18 92% 19-21 92% 14 91% 16-17 91% 19 91% 22 91% 15 90%. 18 90% 20-21 90% 23-24 90% 90WPM. 100 WPM 110 WPM 120 WPM 1-3 99% 1-5 99% 1-3 99% 1-4 99% 4-6 98% 6-8 98% 4-7 98% 5-9 98% 7-9 97% 9-11 97% 8-11 97% 10-12 97% 10-12 96% 12-14 96% 12-13 96% 13-16 96% 13 95% 15 95% 14-16 95% 17-18 95% 14-16 94% 16-20 94% 17- 20.,94% 19-22 .94% 17-19 93 %- 21-23 93% 21-24 93% 23-26 93% 20-22 92% 92% 25-27 92% 27-30 92% 23724 91% 27-29. 91% 28-30 91% 31-33 91% 25-27 90% 30 9070 31-33 90% 34-36 90% Percent of Error 99% accuracy -1% error 98% accuracy -27 crror 97% accuracy -3% error 96% accuracy -4% error 95% accuracy -57 error 0% accuracy -6% error 93% accuracy -7% error 92%.accuracy -8% error 9i% accuracy -9% error 90%.accuracy -10% error 3. Mr. James: As you know, we try is not essential, please send me a to include in the monthly company recen.t picture of each if you have- bulletin a brief sketch of the one available. -salesmen who have been added to the Can you let- me have this material staff recently. I understand that by April 5? J. C. Jones about a week ago you added two men to your department and that they 5. Dear Mr. Gray: The ten days I will represent your department on wrote you that I would wait before the East Coast. taking'legal action on your account Would you please let me have a have passed, and I,have not heard few lines about each man. I' should from you. I am, therefore, like to haVe-some information about authorizing our credit manager to the experience of each and the type turn the matter over to my lawyers. of work he will do. EVen though it I do not like to do this because 1 ..neither of us will profit by this ago I bought one of your television action. I shall have to pay a sets and had.you install it in my collection fee, Ind your credit home. I am sorry to report that we standing will suffer. have had nothing but trouble with it. All this is not necessary. Your man has been here six times. There is still time to prevent On each visit he has made some lizigation. You have only to send adjustments, and on two occasions he me your check in the enclosed installed new parts. In spite of envelope. When I receive it, your hiP.efforts, we still cannot get a account will once again be in good clear picture. Every station to standing. Take definite action which we turn comes in with so much today. Sincerely yours, snow that it is impossible to sit and watch a program for more than a 7. Gentlemen: About three weeks few moments. 1-feel that no amount of business arca. - adjustment will -make the set perform I hope. that you willse-1;apart- satisfactorily. I wish,therefore, one or two evenings between now and 1 that you would havyour man call the 'end of the year to have dinner for it and that you replace it with in the area and then visit a,s many . ncw one., Cordially; yours, of the stores as-possible to for yourself h0 niceAy'Llo are 11. :Dear. '>1 . Thomas: Yos,terday-.1- decorated and .11o0 completely they walked, through the Evanston business are stocked. district visiting all the: I knowl.liat you ,too,,Wil.1 be Never before had I seen them display proud to live in ,a city with so such a fine line of merchandiso. Many progressive Mot-chants who locik am very proud to boa member of the -after your shopping interests. Chamber, of Commerce of.
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