Address all correspondence to: Chief Executive Officer PO Box 144, Ilfracombe QLD 4727 Tel: (07) 4658 4111 | Fax: (07) 4658 4116 Email: [email protected] ABN: 16 834 804 112
13 August 2020
Dear Councillors
Re: Meeting Notice for Council Meeting to be held on 20 August 2020
Notice is hereby given that the Council Meeting of the Longreach Regional Council will be held in the Yaraka Town Hall, Jarley Street, Yaraka on Thursday 20 August 2020 commencing at 9:00am.
The Briefing Session for this meeting will be held in the Fairmount (East) room on Tuesday 18 August 2020 commencing at 7.45am.
Your attendance at these meetings is requested.
Yours faithfully
Mitchell Murphy Chief Executive Officer
Enc
Page 1 of 235
LONGREACH REGIONAL COUNCIL ORDINARY MEETING AGENDA
Thursday 20 August 2020 Town Hall, Jarley Street, Yaraka
1. Opening of Meeting
2. Prayer
3. Consideration of Leave of Absence
4. Declaration of any Material Personal Interests / Conflicts of Interest by Councillors and Senior Council Officers
5. Confirmation of MinuteS 5.1 Council - 23 July 2020 ...... 6
6. Mayoral Minute
7. Councillor Requests
8. Notices of Motion
9. Petitions
10. Deputations
11. Chief Executive Officer's Report 11.1 Standing Matters - Governance Financial Report ...... 22 11.2 Standing Matters - Calendar of Events...... 25 11.3 Annual Operational Plan 2019-2020 - Review for period ended 30 June 2020 ...... 26 11.4 Support for Local Government Association of Queensland Motions ...... 49
12. Corporate Services Report 12.1 Standing Matters - Corporate Services Financial Report ...... 55 12.2 Monthly Financial Statements ...... 58 12.3 Annual Risk Review...... 62 12.4 Issue of July to December 2020 Rates Notices ...... 79 12.5 Consideration of Annual Valuation effective 30 June 2021 ...... 81 12.6 Pre-Qualified Supplier Panel - Refresher ...... 84 12.7 Request for Trustee Lease - Lot/Plan 46-SP152762, Isisford Crusher Paddock ...... 90
LONGREACH REGIONAL COUNCIL ORDINARY MEETING AGENDA
13. Community and Cultural Services Report 13.1 Standing Matters - Community and Cultural Services Financial Report ...... 93 13.2 Mayoral Donation August 2020 ...... 96 13.3 Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines ...... 107 13.4 Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 ...... 117 13.5 Community Donation - August 2020 ...... 146 13.6 Request to erect 'The Barcoo Way' signs in one location in Yaraka and two locations in Isisford...... 149 13.7 Referral Agency Assessment Application (Alternative Siting Assessment) - 147 Emu Street, Longreach ...... 151 13.8 Development Permit for Building Work assessable against the Planning Scheme - New Shed ...... 156
14. Infrastructure Services Report 14.1 Standing Matters - Infrastructure Services Financial Report ...... 167 14.2 Longreach Regional Council Waste Management Strategy ...... 170
15. Late Items 15.1 2021 Special Holiday ...... 235
16. Closed Matters 16.1 Proposed conditional sale by tender of Lot 151 on SP259530 ...... 235 16.2 Approval to Accept Grant and Commit to Co-Contribution ...... 235 16.3 Consideration of the Responses to the Request for Tender (RFT) for Plant and Operator Hire ...... 235 16.4 Longreach Water Treatment Plant Sand Filter Screen Replacement Project ...... 235
17. Closure of Meeting
Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford 1. OPENING OF MEETING
LOCAL GOVERNMENT ACT 2009 – PRINCIPLES Local government is required to adhere to the following high level principles contained in section 4 of the Local Government Act: The local government principles are: (a) Transparent and effective processes, and decision-making in the public interest; and (b) Sustainable development and management of assets and infrastructure, and delivery of effective services; and (c) Democratic representation, social inclusion and meaningful community engagement; and (d) Good governance of, and by, local government; and (e) Ethical and legal behaviour of councillors and local government employees.
DECISIONS, BASED ON RECOMMENDATIONS, PROVIDE FOR THE FOLLOWING COUNCIL ACTIONS: Recognise There is an issue and Council recognises that but usually can’t do much about it. Financial cost (no cost). Advocate Council will take up the issue on behalf of the community and usually get someone else to do something about it (some cost/minimal cost). Partner Council partners with another organisation/agency to jointly do something about the issue (half cost). Deliver Council is the deliverer of the program/solution, usually funds it etc. This is normally a standard Council responsibility in service delivery (full cost). Council’s risk management proesse are based around the following principles: Risk Identification: Identify and prioritise reasonably foreseeable risks associated with activities, using the agreed risk methodology. Risk Evaluation: Evaluate those risks using the agreed Council criteria. Risk Treatment / Mitigation: Develop mitigation plans for risk areas where the residual risk is greater than our tolerable risk levels. Risk Monitoring and Reporting: Report risk management activities and risk specific information in accordance with the risk protocols. The Risk Matrix below is used to assess the likelihood and consequence of any risk to Council, to then identify any necessary treatment actions. This matrix will also be used to assess any risk identified in Council’s reports:
Consequence
Likelihood Insignificant Minor Moderate Major Casastrophic 1 2 3 4 5 Almost Certain Medium High High Extreme Extreme 5 5 10 15 20 25 Likely Medium Medium High High Extreme 4 4 8 12 16 20 Possibe Low Medium Medium High High 3 3 6 9 12 15 Unlikely Low Low Medium Medium High 2 2 4 6 8 10 Rare Low Low Medium Medium Medium 1 1 2 3 4 5
OUR VISION, MISSION AND VALUES Vision: The communities of the Longreach Region, with their individual identities and a proud heritage, will be characterised by their cohesive and inclusive nature, making the region a location of choice for business investment and outback living. Reaching a population of 5,500 by 2027, the Longreach Region will be characterised by strong communities and a vibrant economy driven by skills and innovation in a diversity of traditional and new industries.
Int.____ 5 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford
Mission: Council’s Mission is to deliver decisive leadership in making locally-responsive, informed and responsible decisions, providing the highest-quality services and facilities to all communities of the Longreach Region.
Values: Our values govern the actions of Council and how it serves the communities of Ilfracombe, Isisford, Longreach and Yaraka. Our eight core values are: 1. A Safe and Healthy Work Environment 2. Inclusiveness and Respect 3. Consistency and Fairness 4. Teamwork and Staff Development 5. Performance and Value for Money 6. Leadership and Collaboration 7. Sustainability 8. Forward-looking
2. PRAYER – Pastor Steve Cavill, Outback Aerial Mission Inc.
3. CONSIDERATION OF LEAVE OF ABSENCE
4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS / CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS
Declaration of Material Personal Interest on any Item of Business Pursuant to section 172 of the Local Government Act 2009, a Councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees must:
(a) Inform the meeting of the Councillor’s material personal interest in the matter; and
(b) Leave the meeting room (including any area set aside for the public), and stay out of the meeting room while the matter is being discussed and voted on.
Declaration of Conflict of Interest on any Item of Business Pursuant to section 173 of the Local Government Act 2009, a Councillor who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government, or any of its committees must inform the meeting about the Council’s personal interest in the matter and if the Councillor participates in the meeting in relation to the matter, how the Councillor intends to deal with the real or perceived conflict of interest.
5. CONFIRMATION OF MINUTES 5.1 Council - 23 July 2020
Int.____ 6 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford
LONGREACH REGIONAL COUNCIL
Ordinary Meeting
Thursday 23 July 2020
UNCONFIRMED MINUTES
Int.____ 7 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford Index
1 Opening of Meeting and Acknowledgement of Country ...... 3
2 Prayer ...... 3
3 Consideration of Leave of Absence ...... 3
4 Declaration of any Material Personal Interests / Conflicts of Interest by Councillors and Senior Council Officers ...... 3 4.1 Declaration of Material Personal Interest on any Item of Business ...... 3 4.2 Declaration of Conflict of Interest on any Item of Business ...... 3
5 Confirmation of Minutes ...... 4 5.1 Council - Thursday 25 June 2020 ...... 4 5.2 Budget Meeting - Thursday 9 July 2020 ...... 4
6 Mayoral Minute ...... 4
7 Councillor Requests ...... 5
8 Notices of Motion ...... 5
9 Petitions ...... 5
10 Deputations ...... 5
11 Reception and Consideration of Chief Executive Officer’s Report ...... 5 11.1 Standing Matters – Governance Financial Report ...... 5 11.2 Standing Matters - Calendar of Events ...... 5 11.3 Local Government Association of Queensland's Annual Conference 2020 ...... 7 11.4 Community Consultation Forums - September 2020 ...... 7 11.5 Special Holiday 2021 ...... 8 11.6 Petition Outer Barcoo Interpretation Centre (OBIC) Reopening ...... 8 11.7 Review of Advertising Spending Policy ...... 8 11.8 Review of Entertainment and Hospitality Policy ...... 8 11.9 Review of Public Interest Disclosure Policy ...... 8
12 Reception and Consideration of Director Corporate Services Report ...... 9 12.1 Standing Matters - Corporate Services Financial Report ...... 9 12.2 Monthly Financial Statements ...... 9 12.3 Standing Matters - Quarterly Financial Graphs - Income & Expenditure and Investment Report ...... 9 12.4 Electronic Meeting Agenda ...... 9 12.5 Yaraka Locality ...... 10
Int.____ 8 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford
13 Reception and Consideration of Director Community and Cultural Services Report ...... 10 13.1 Standing Matters - Community and Cultural Services Financial Report ...... 10
14 Reception and Consideration of Director Infrastructure Services Report ...... 10 14.1 Standing Matters - Infrastructure Services Financial Report ...... 11
15 Late Items ...... 11 15.1 Special Holiday 2020 ...... 11
16 Closed Matters ...... 12 16.1 Write Off Bad Debt - Council Housing Rent ...... 12 16.2 Council Housing - Disposal via Tender ...... 13 16.3 Consideration of the Request for Tender (RFT) to engage suitable Plant and Operator Hire to assist in roadworks throughout the region for the DFRA March 2019 wet weather event ...... 13
17 Closure of Meeting ...... 13
Minutes Certificate ...... 13
Int.____ 9 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford 1 Opening of Meeting and Acknowledgement of Country The Mayor declared the meeting open at 9.03am.
"We acknowledge the Traditional Owners of the land on which we meet today, and we acknowledge elders past, present and future."
2 Prayer Father Raj, Catholic Church, opened the meeting with a prayer. Attendance: Father Raj left the meeting at 9.08am. Present
Councillors Mayor Cr AC Rayner Deputy Mayor Cr LJ Nunn Cr DJ Bignell Cr AJ Emslie Cr TM Hatch Cr TJ Martin
Officers Chief Executive Officer Mr Mitchell Murphy Director of Corporate Services Ms Elizabeth West Director of Community and Cultural Services Ms Lisa Young Director of Infrastructure Services Mr Roger Naidoo Executive Office, Economic Development and Public Affairs Mr Simon Kuttner Executive Assistant to Chief Executive Officer, Mayor and Councillors Mrs Deborah Whitehead Executive Officer Governance and Special Projects Mrs Kimberley Dillon
Apologies Cr TFB Smith
3 Consideration of Leave of Absence Nil
4 Declaration of any Material Personal Interests / Conflicts of Interest by Councillors and Senior Council Officers
4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to section 172 of the Local Government Act 2009, a Councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees must:
(c) Inform the meeting of the Councillor’s material personal interest in the matter; and
(d) Leave the meeting room (including any area set aside for the public), and stay out of the meeting room while the matter is being discussed and voted on.
4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to section 173 of the Local Government Act 2009, a Councillor who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government, or any of its committees must inform the meeting about the Council’s personal interest in the matter
Int.____ 10 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford and if the Councillor participates in the meeting in relation to the matter, how the Councillor intends to deal with the real or perceived conflict of interest.
Item 15.1 Cr Martin declared a Perceived Conflict of Interest in Late Item 15.1 – Special Holiday 2020 due to being the Chief Executive Officer of the Qantas Founders Outback Museum and Council wanting to consider the 100 year Anniversary of Qantas as a likely date for a Special Holiday.
5 Confirmation of Minutes
5.1 Council - Thursday 25 June 2020 (Res-2020-07-180) Moved Cr Emslie seconded Cr Nunn That the Minutes of the Council held on Thursday 25 June 2020, be confirmed. CARRIED
5.2 Budget Meeting - Thursday 9 July 2020 (Res-2020-07-181) Moved Cr Hatch seconded Cr Bignell That the Minutes of the Budget Meeting held on Thursday 9 July 2020, be confirmed. CARRIED
6 Mayoral Minute The Mayor provided a verbal report on matters addressed by him since the last meeting. Thanks to Councillors Trevor Smith and Dale Bignell for hosting Senator Gerard Rennick on his recent Longreach visit. Senator Rennick has a committee role in Rural and Regional Affairs and Transport.
Thanks also to Deputy Mayor, Leonie Nunn for Chairing the AGM of the CWA.
The Rural Financial and Small Business Financial Councillors held a two day workshop that I attended in Townsville on the 14th and 15th July. Most Board members attended the full two days and a Board meeting was held on the 14th July.
RAPAD have a team of 16 Counsellors based across the Central West and North Queensland. The contract is up for tender this year and RAPAD will be applying for the contract.
Whilst in Townsville I met with Senator Susan McDonald and discussed FAGs and the Future Drought Fund and the opportunity to establish a Resilience and Innovation Hub at the Longreach Pastoral College.
The previous proposal on establishing a Bio Diesel facility at the Pastoral College was progressed through further analysis and it was determined that the expense involved given the small conversion did not justify any further work. A commercial waste company is now removing the waste cooking oil.
A number of video productions were completed as part of promoting the region to visitors. 4LG and ABC radio interviews were also completed during the month.
A large amount of time has been invested in planning the upcoming WQAC forum in Longreach which will attract nearly all of the 21 Western Councils and involve 90 delegates including Ministers from both State and Federal government as well as Local Members.
Int.____ 11 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford 7 Councillor Requests Nil
8 Notices of Motion Nil
9 Petitions Nil
10 Deputations Nil
Item 16.3 This item was withdrawn from the Meeting at this time at the request of the Director of Infrastructure Services. This will be presented at the August Council Meeting.
11 Reception and Consideration of Chief Executive Officer’s Report
11.1 Standing Matters – Governance Financial Report Consideration was given to the Governance Financial Report.
(Res-2020-07-182) Moved Cr Martin seconded Cr Bignell That Council receive the Governance Financial Report. CARRIED
11.2 Standing Matters - Calendar of Events Calendar of Events, Upcoming Meetings and Conferences for Councillors
(Res-2020-07-183) Moved Cr Emslie seconded Cr Hatch That Council receive the Calendar of Events for information CARRIED
Date Event Location Participants
July 2020 21 Tues Councillor Briefing Fairmount Rooms, All Councillors, Chief Longreach Civic Centre Executive Officer and 9am - 5pm Directors 23 Thurs Council Meeting Isisford Town Hall All Councillors, Chief Mary Street, Isisford Executive Officer and 9am - 5pm Directors 27 Mon Western Queensland Noon – 5.30pm Mayor, Deputy Mayor, Alliance of Councils - Longreach Civic Centre Chief Executive Officer Inaugural Assembly & Councillors 28 Tues 8.30am – 12.40pm
Int.____ 12 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford 30 Thurs Audit and Risk Committee Fairmount Rooms Mayor, Cr Martin, Cr Longreach Civic Centre Nunn, Chief Executive 2pm - 4pm Officer and DCS
31 Fri Thomson River Master Plan Fairmount Rooms All Councillors, Chief Briefing Longreach Civic Centre Executive Officer and 4pm - 5pm Directors August 2020 1 Sat Thomson River Master Plan Eagle Street, Longreach Mayor & Chief – Community Consultation 8.30am – 11.30am Executive Officer –Session 1 Longreach Civic Centre Councillors invited to Thomson River Master Plan 12.30pm – 1.30pm attend both sessions – Community Consultation –Session 2 3 Mon RAPAD Regional meeting in Barcaldine Mayor, Deputy Mayor 4 Tue Barcaldine and Chief Executive 5 Wed Officer 10 Mon Meeting with State Minister Brisbane Mayor & Chief Anthony Lynham Executive Officer 12 Wed Visit to Longreach from His Visits to Longreach Mayor, Councillors , Excellency the Honourable Regional Council area. invited to Briefing Paul de Jersey AC, Governor Session of Queensland Mayor, Councillors, Chief Executive Officer, Directors and Simon Kuttner invited to morning tea 13 Thurs Meeting with Queensland 400 George Street Mayor & Chief Reconstruction Authority Brisbane Executive Officer CEO Brendan Moon 18 Tues Councillor Briefing Fairmount Rooms, All Councillors, Chief Longreach Civic Centre Executive Officer and 9am - 5pm Directors 20 Thurs Council Meeting Yaraka Town Hall All Councillors, Chief Jarley Street, Yaraka Executive Officer and 9am - 5pm Directors 24 Mon Elected Members Update Fairmount Rooms All Councillors, Chief Training Longreach Civic Centre Executive Officer and 9am – 3pm Directors
26 Wed Land and Pest Management Fairmount Rooms, Mayor, Cr Smith, Cr Advisory Group Longreach Civic Centre Nunn, Cr Bignell and 1pm - 4pm DCS
September 2020 15 Tues Councillor Briefing Fairmount Rooms, All Councillors, Chief Longreach Civic Centre Executive Officer and 9am - 5pm Directors
Int.____ 13 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford 17 Thurs Council Meeting Ilfracombe Recreation All Councillors, Chief Centre, Ilfracombe Executive Officer and 9am - 5pm Directors
11.3 Local Government Association of Queensland's Annual Conference 2020 Consideration of attendance, and motions to be submitted, at the Local Government Association of Queensland’s (LGAQ) 124th Annual Conference to be held at the Gold Coast Convention & Exhibition Centre from 19-21 October 2020.
That: 1. The Mayor, Deputy Mayor and Chief Executive Officer be authorised to attend the Local Government Association of Queensland’s (LGAQ) 124th Annual Conference to be held at the Gold Coast Convention & Exhibition Centre from 19-21 October 2020 which is deemed Council business pursuant to policy guidelines; and
2. Motions for submission to the LGAQ Annual Conference are considered in subsequent reports to Council.
THIS ITEM LAPSED FOR WANT OF A MOVER
(Res-2020-07-184) Moved Cr Emslie seconded Cr Nunn That: 1 The Mayor, Deputy Mayor, Cr Bignell, Cr Hatch and Chief Executive Officer be authorised to attend the Local Government Association of Queensland’s (LGAQ) 124th Annual Conference to be held at the Gold Coast Convention & Exhibition Centre from 19- 21 October 2020 which is deemed Council business pursuant to policy guidelines; and
2. Motions for submission to the LGAQ Annual Conference are considered in subsequent reports to Council. CARRIED Note: Reason for change to Recommendation: Council noted the benefit that the two new Councillors would receive by attending this Convention and wished to give them this opportunity as part of their Professional Development.
Council next considered Late Item 15.1 at 9.32am. Council returned from considering Late Item 15.1 at 9.42am.
11.4 Community Consultation Forums - September 2020 Consideration of setting dates for the bi-annual Community Consultation Forums to be held in each community as per Council’s Annual Operational Plan 2020-2021.
(Res-2020-07-185) Moved Cr Martin seconded Cr Hatch That Council agrees to hold Community Consultation Meetings on the dates and times indicated below and advise the local Progress Associations accordingly:
Date Location Time Tuesday, 8 September 2020 Ilfracombe 6:30pm Wednesday, 9 September 2020 Yaraka 11:30am Wednesday, 9 September 2020 Isisford 5:30 pm
Int.____ 14 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford Thursday, 10 September 2020 Longreach 5:30pm
CARRIED
11.5 Special Holiday 2021 Consideration of a letter received from the Office of Industrial Relations seeking Council to nominate a date for any show or special holidays for 2021. Holidays are normally appointed to coincide with an agricultural, horticultural or industrial event, however, should Council wish to appoint another day to coincide with other activities, this would be appointed as a special holiday.
(Res-2020-07-186) Moved Cr Emslie seconded Cr Bignell That Council invites submissions from the community indicating their preferred nomination dates for the 2021 special holiday.
CARRIED
11.6 Petition Outer Barcoo Interpretation Centre (OBIC) Reopening Consideration of a petition received at the June 2020 Ordinary Council Meeting requesting the opening of the Outer Barcoo Interpretation Centre (OBIC) in Isisford.
(Res-2020-07-187) Moved Cr Martin seconded Cr Emslie That Council notes that the petition is no longer current and no further response is required at this time.
CARRIED
11.7 Review of Advertising Spending Policy Consideration of the adoption of the Advertising Spending Policy No 2.18 which is due for its biannual review.
(Res-2020-07-188) Moved Cr Hatch seconded Cr Bignell That Council adopts the Advertising Spending Policy No 2.18, as presented.
CARRIED
11.8 Review of Entertainment and Hospitality Policy Consideration of the adoption of the Entertainment and Hospitality Policy No 2.19 which is due for its biannual review.
(Res-2020-07-189) Moved Cr Martin seconded Cr Emslie That Council adopts the Entertainment and Hospitality Policy No 2.19, as presented.
CARRIED
11.9 Review of Public Interest Disclosure Policy Consideration of the adoption of the Public Interest Disclosure Policy No 2.9 which was reviewed due to changes to the Public Interest Disclosure Act 2010.
(Res-2020-07-190) Moved Cr Nunn seconded Cr Bignell
Int.____ 15 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford That Council adopts the Public Interest Disclosure Policy No 2.9, as presented.
CARRIED
12 Reception and Consideration of Director Corporate Services Report Attendance: Mitchell Murphy left the meeting at 10.07am. Attendance: Mitchell Murphy returned to the meeting at 10.08am.
12.1 Standing Matters - Corporate Services Financial Report Consideration was given to the Director Corporate Services Report
(Res-2020-07-191) Moved Cr Emslie seconded Cr Martin That Council receive this Corporate Services Financial report for information.
CARRIED
12.2 Monthly Financial Statements Consideration of the financial statements for the period ending 30 June 2020: - Statement of Comprehensive Income by Nature and Type - Statement of Comprehensive Income by Programme - Statement of Comprehensive Income by Function and Activity - Statement of Financial Position - Cash Flow Statement
(Res-2020-07-192) Moved Cr Nunn seconded Cr Emslie That the monthly financial statements for the period ending 30 June 2020, as presented, be adopted.
CARRIED
12.3 Standing Matters - Quarterly Financial Graphs - Income & Expenditure and Investment Report
(Res-2020-07-193) Moved Cr Emslie seconded Cr Martin That Council receive the Quarterly Financial Report for quarter ended 30 June 2020 for information.
CARRIED Mayor Rayner thanked staff for the improvement in the Financial Reporting. Adjournment: Council adjourned for morning tea at 10.35am and reconvened at 11.00am 12.4 Electronic Meeting Agenda Consideration of the purchase of hardware and software to implement an electronic meeting agenda solution for Council.
Recommendation: That Council approves
1) the purchase of the hardware and software to implement an electronic agenda solution for Council meetings; and
Int.____ 16 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford 2) that the costs and savings from this initiative be considered in the September Budget Review.
THIS ITEM LAPSED FOR WANT OF A MOVER
(Res-2020-07-194) Moved Cr Nunn seconded Cr Emslie That Council approves
1 the purchase of the hardware and software to implement an optional electronic agenda solution for Council meetings;
2 that Councillors may continue to receive paper copies at their request.
3 that the costs and savings from this initiative be considered in the September Budget Review.
Note: Reason for change to Recommendation: Changed to reflect that Councillors should have the option to receive paper copies if they choose.
CARRIED
12.5 Yaraka Locality The Yaraka Sports and Progress Association (YSPA) is seeking Council support to alter the boundary of Isisford and to create a new locality of Yaraka.
(Res-2020-07-195) Moved Cr Bignell seconded Cr Martin That Council
1) supports the alteration of the Isisford boundary and creation of new locality of Yaraka as presented; and
2) directs the Chief Executive Officer to write to the DNRME to confirm Council’s support.
CARRIED
13 Reception and Consideration of Director Community and Cultural Services Report
Lisa Young acknowledged and thanked staff for the hard work that had been done within this Directorate.
13.1 Standing Matters - Community and Cultural Services Financial Report Consideration was given to the Director Community and Cultural Services Report
(Res-2020-07-196) Moved Cr Emslie seconded Cr Martin That Council receive the Community and Cultural Services Financial Report for information
CARRIED
Mayor Tony Rayner noted the good work of this team.
14 Reception and Consideration of Director Infrastructure Services Report
Int.____ 17 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford
Attendance: Mitchell Murphy left the meeting at 11.35am.
Attendance: Mitchell Murphy returned to the meeting at 11.36am.
14.1 Standing Matters - Infrastructure Services Financial Report Consideration was given to the Director Infrastructure Services Report
(Res-2020-07-197) Moved Cr Hatch seconded Cr Nunn That Council receive the Infrastructure Services Financial Report for information.
CARRIED
Council considered Item 15.1 after Item 11.3 at 9.32am.
15 Late Items
Item 15.1 Cr Martin declared a Perceived Conflict of Interest in Late Item 15.1 – Special Holiday 2020 due to being the Chief Executive Officer of the Qantas Founders Outback Museum and Council wanting to consider the 100 year Anniversary of Qantas as a likely date for a Special Holiday and left the meeting at 9.33am.
15.1 Special Holiday 2020 Consideration of a new application to the Queensland Government for a Special Holiday in 2020.
Recommendation: That Council applies to the Queensland Government’s Minister for Education and Minister for Industrial Relations to nominate 9 September 2020 as a ‘Special Holiday’ for the region.
THIS ITEM LAPSED FOR WANT OF A MOVER
(Res-2020-07-198) Moved Cr Emslie seconded Cr Bignell That Council make a new application to the Queensland Office of Industrial Relations seeking to nominate 16 November 2020 as a ‘Special Holiday’ for the region.
CARRIED
Note: Reason for change to Recommendation: Council wished to nominate the 100 year anniversary of Qantas as a Special Holiday given the airlines significance to the Longreach region. Attendance: Cr Tony Martin left the meeting at 9.34am. Attendance: Mitchell Murphy left the meeting at 9.39am. Attendance: Cr Tony Martin entered the meeting at 9.39am. Attendance: Mitchell Murphy entered the meeting at 9.39am. Attendance: Elizabeth West left the meeting at 9.40am. Attendance: Elizabeth West entered the meeting at 9.42am. Council returned to consider Items 11.4 onwards at 9.42am.
Int.____ 18 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford
16 Closed Matters
(Res-2020-07-199) Moved Cr Emslie seconded Cr Hatch That pursuant to section 275(1) of the Local Government Regulation 2012 the meeting be closed at 11.40am to discuss the following matters, which are considered confidential for the reasons indicated.
16.1 Write Off Bad Debt - Council Housing Rent This report is considered confidential in accordance with section 275(1) h, of the Local Government Regulation 2012, as it contains information relating to: other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
16.2 Council Housing - Disposal via Tender This report is considered confidential in accordance with section 275(1) h, of the Local Government Regulation 2012, as it contains information relating to: other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
CARRIED
16.3 Consideration of the Request for Tender (RFT) to engage suitable Plant and Operator Hire to assist in roadworks throughout the region for the DFRA March 2019 wet weather event This item was withdrawn from the Meeting at the request of the Director of Infrastructure Services. This will be presented at the August Council Meeting.
Council out of Closed Session
(Res-2020-07-200) Moved Cr Emslie seconded Cr Martin That Council move out of Closed Session at 11.50am. CARRIED
16.1 Write Off Bad Debt - Council Housing Rent Consideration of write off of an outstanding debt owing to Council.
(Res-2020-07-201) Moved Cr Bignell seconded Cr Nunn That Council: 1. Pursuant to section 96 (c) of the Local Government At 2009, Council write off the bad debt listed below
Debtor Number Amount Details Outstanding rents from 2015 for 32 St 20348 $2,066.20 Catherine Street, Isisford.
CARRIED
Int.____ 19 UNCONFIRMED Minutes of the Longreach Regional Council Ordinary Meeting held on Thursday 23 July 2020 at the Isisford Town Hall, 22 St Mary Street, Isisford
16.2 Council Housing - Disposal via Tender Consideration of disposal of surplus Council housing via invite for written tenders for the contract under section 227 of the Local Government Regulations 2012.
(Res-2020-07-202) Moved Cr Martin seconded Cr Emslie That Council:
1. accepts the recommendations as per the Tender Evaluation Matrix for each tendered property.
2. delegates the Chief Executive Officer to list any unsold properties publicly through local real estate agents.
CARRIED
16.3 Consideration of the Request for Tender (RFT) to engage suitable Plant and Operator Hire to assist in roadworks throughout the region for the DFRA March 2019 wet weather event
This item was withdrawn from the Meeting at the request of the Director of Infrastructure Services. This will be presented at the August Council Meeting.
17 Closure of Meeting There being no further business, the meeting was closed at 11.54am
Minutes Certificate
These minutes are unconfirmed.
______Cr AC Rayner Mitchell Murphy Mayor Chief Executive Officer
Int.____ 20 UNCONFIRMED LONGREACH REGIONAL COUNCIL ORDINARY MEETING AGENDA
6. MAYORAL MINUTE To be presented at the Meeting.
7. COUNCILLOR REQUESTS None received at time of agenda preparation.
8. NOTICES OF MOTION None received at time of agenda preparation.
9. PETITIONS None received at time of agenda preparation.
10. DEPUTATIONS None received at time of agenda preparation.
Thursday 20 August 2020 21 11. CHIEF EXECUTIVE OFFICER'S REPORT 11.1 - Standing Matters - Governance Financial Report
11. CHIEF EXECUTIVE OFFICER'S REPORT
11.1 Standing Matters - Governance Financial Report
Revenue and Expenditure Report - Longreach Regional Council 8% of year elapsed Financial Year Ending 30 July 2020
GOVERNANCE (OFFICE OF THE CEO) REVENUE EXPENSE 31-Jul-20 % Budget 31-Jul-20 % Budget NOTES GOVERNANCE 1023 ELECTED MEMBER EXPENSES 0 0% 0 21,798 4% 530,575 1036 GOVERNANCE 51 0% 0 101,903 13% 798,772 1 1038 HUMAN RESOURCES (HR) 0 0% 0 63,347 6% 1,093,238 1057 REGIONAL COORDINATION 0 0% 0 0 0% 50,000 1028 DISASTER MANAGEMENT 0 0% 40,000 13,455 7% 194,068 51 0% 40,000 200,503 8% 2,666,653
TOURISM & ECONOMIC DEVELOPMENT 1073 TOURISM 8,690 29% 30,000 11,772 4% 262,062 1029 ECONOMIC DEVELOPMENT 0 0% 10,000 7,898 3% 229,980 1048 MUSEUMS & HERITAGE PLACE 4,454 5% 90,000 11,314 3% 359,534 1076 VISITOR INFORMATION CENTRE 1,290 4% 30,000 16,994 5% 316,904 14,435 9% 160,000 47,978 4% 1,168,480
TOTAL REVENUE & EXPENDITURE 14,485 7% 200,000 248,480 6% 3,835,133
1 Payment of memberships
Thursday 20 August 2020 22 11. CHIEF EXECUTIVE OFFICER'S REPORT 11.1 - Standing Matters - Governance Financial Report
Revenue and Expenditure Report - Longreach Regional Council Financial Year Ending 30 June 2021, reflective to Friday, 31 July 2020
10 GOVERNANCE (OFFICE OF THE CEO) REVENUE EXPENSE NET RESULT YTD Actual YTD Budget Variance YTD Actual YTD Budget Variance YTD Actual YTD Budget Variance NOTES GOVERNANCE 1023 COUNCILLORS - - - 21,798 44,213 22,415 (21,798) (44,213) 22,415 1036 GOVERNANCE 51 - 51 101,973 126,810 24,837 (101,922) (126,810) 24,888 1038 HUMAN RESOURCES (HR) - - - 63,347 91,099 27,752 (63,347) (91,099) 27,752 1057 REGIONAL COORDINATION ------1028 DISASTER MANAGEMENT - - - 13,455 16,168 2,713 (13,455) (16,168) 2,713 51 - 51 200,573 278,290 77,717 (200,522) (278,290) 77,768
TOURISM & ECONOMIC DEVELOPMENT 1073 TOURISM 8,690 7,500 1,190 11,772 21,834 10,062 (3,082) (14,334) 11,252 1029 ECONOMIC DEVELOPMENT - - - 7,898 19,163 11,265 (7,898) (19,163) 11,265 1048 MUSEUMS & HERITAGE PLACE 4,454 4,500 (46) 11,314 29,967 18,653 (6,859) (25,467) 18,608 1076 VISITOR INFORMATION CENTRE 1,290 2,500 (1,210) 16,994 26,406 9,412 (15,704) (23,906) 8,202 14,435 14,500 (65) 47,978 97,370 49,392 (33,543) (82,870) 49,327
TOTAL REVENUE & EXPENDITURE 14,485 14,500 (15) 248,550 375,660 127,110 (234,065) (361,160) 127,095
CAPITAL 1028 DISASTER MGMT ------1073 TOURISM ------1036 GOVERNANCE 25,000 25,000 - - - - 25,000 25,000 - 1076 VISITOR INFORMATION ------1048 MUSEUMS & HERITAGE PLACE 125,000 125,000 - 9,590 10,000 410 115,410 115,000 410 TOTAL CAPITAL REVENUE & EXPENDITURE 150,000 150,000 - 9,590 10,000 410 140,410 140,000 410
Thursday 20 August 2020 23 11. CHIEF EXECUTIVE OFFICER'S REPORT 11.1 - Standing Matters - Governance Financial Report
Areas to note Governance Year to Date Full Year
Revised Original Exception reporting: Actual Budget Variance % Budget Budget Variance % Operating Income Operating Income $'000 $'000 $'000 $'000 $'000 $'000 Rates, levies and charges - - - 0% - - - 0% Fees and charges 9 10 (1) -11% 60 60 - 0% Rental income - - - 0% - - - 0% Interest received - - - 0% - - - 0% Sales revenue 5 5 0 7% - - - 0% Other 0 - 0 0% 90 90 - 0% Grants, subsidies, contributions and donations - - - 0% 50 50 - 0%
Total Operating Income 14 15 (1) -3% 200 200 - 0%
Operating Expenditure Operating Expenditure Employee benefits 112 167 (55) -33% 2,002 2,002 - 0% Materials and services 126 197 (71) -36% 1,697 1,697 - 0% Finance costs - - - 0% - - - 0% Depreciation and amortisation 10 11 (1) -12% 136 136 - 0% Other - - - 0% - - - 0%
Total Operating Expenditure 249 376 (127) -34% 3,835 3,835 - 0%
Operating Profit/(Loss) (234) (361) 127 -35% (3,635) (3,635) - 0%
Capital Income and Expenditure Capital Income Brought forwaard grant income already received for OBIC Grants, subsidies, contributions and donations 150 150 - 0% 355 355 - 0% repairs and Thompson River Masterplan works. Capital Expenses - - - 0% - - - 0%
Net Capital Income/(Loss) 150 150 - 0% 355 355 - 0%
Net Result (84) (211) 127 -60% (3,280) (3,280) - 0%
Recommendation: That Council receive the Governance Financial Report for information.
Thursday 20 August 2020 24 11. CHIEF EXECUTIVE OFFICER'S REPORT 11.2 – Standing Matters – Calendar of Events
11.2 Standing Matters - Calendar of Events
Calendar of Events, Upcoming Meetings and Conferences for Councillors Date Event Location Participants August 2020 18 Tues Councillor Briefing Fairmount East Room All Councillors, Chief Longreach Civic Centre Executive Officer and 9am - 5pm Directors 19 Wed Audit and Risk Committee Meeting Fairmount East Room Mayor, Deputy Mayor, Longreach Civic Centre Cr Tony Martin, Chief 2pm - 4pm Executive Officer, DCS, Committee members 20 Thurs Council Meeting Yaraka Town Hall All Councillors, Chief Jarley Street, Yaraka Executive Officer and 9am - 5pm Directors 24 Mon LGAQ Elected Members Update Fairmount Rooms All Councillors, Chief Training Longreach Civic Centre Executive Officer and 9am - 3pm Directors 26 Wed Land and Pest Management Fairmount Rooms Mayor, Cr Smith, Cr Advisory Group Longreach Civic Centre Nunn, Cr Bignell and 1pm - 4pm DCS September 2020 8 Tues Ilfracombe Community Forum Ilfracombe Recreation All Councillors, Chief Centre Executive Officer and 6.30pm - 8.30pm Directors 9 Wed Yaraka Community Forum Yaraka Town Hall All Councillors, Chief Jarley Street, Yaraka Executive Officer and 11.30am - 1.30pm Director 9 Wed Isisford Community Forum Isisford Town Hall All Councillors, Chief Mary Street, Isisford Executive Officer and 5.30pm - 8pm Director 10 Thurs Longreach Community Forum Longreach Civic Centre All Councillors, Chief 5.30pm - 8pm Executive Officer and Director 15 Tues Councillor Briefing Fairmount East Room All Councillors, Chief Longreach Civic Centre Executive Officer and 9am - 5pm Directors 17 Thurs Council Meeting Ilfracombe Recreation All Councillors, Chief Centre, Ilfracombe Executive Officer and 9am - 5pm Directors October 2020 13 Tue Councillor Briefing Fairmount East Room All Councillors, Chief Longreach Civic Centre Executive Officer and 9am - 5pm Directors 15 Thurs Council Meeting Ilfracombe Recreation All Councillors, Chief Centre, Ilfracombe Executive Officer and 9am - 5pm Directors 18 Sun - LGAQ 2020 Annual Conference Gold Coast Mayor, Deputy Mayor, 21 Wed Cr Dale Bignell, Cr Tracy Hatch, Chief Executive Officer Mitchell Murphy 21 Wed – Governor’s Mayoral Dinner & Government House Mayor and Mrs Rayner 22 Thurs Breakfast 168 Fernberg Road, Paddington Qld 4064
Recommendation: That Council receive the Calendar or Events for information.
Thursday 20 August 2020 25 11. CHIEF EXECUTIVE OFFICER'S REPORT 11.3 - Annual Operational Plan 2019-2020 - Review for period ended 30 June 2020
11.3 Annual Operational Plan 2019-2020 - Review for period ended 30 June 2020 File Ref:
Consideration of a review of the Annual Operational Plan 2019-2020. Pursuant to the provisions of section 174 of the Local Government Regulation 2012, the Chief Executive Officer must present a written assessment of the local government’s progress towards implementing the Annual Operational Plan at a meeting at regular intervals of not more than three (3) months.
Council Action Deliver
Applicable Legislation Local Government Act 2009 Local Government Regulation 2012
Policy Considerations N/A
Corporate and Operational Plan Considerations GOVERNANCE: GOVERNANCE SERVICES Link to Activity Key Performance Indicators Operational Targets Corporate Plan 4.1.1 Develop and review Council’s Annual Operational Plan adopted each financial Quarterly Reviews on 4.2.2 Annual Operational Plan in year (during budget process and after review of progress against strategies 4.3.2 accordance with legislative Corporate Plan). in the Annual Operational guidelines and in line with the Plan provided to Council Corporate Plan. to coincide with quarterly budget reviews.
Budget Considerations N/A
Previous Council Resolutions related to this Matter (Res-2020-05-099) Moved Cr Smith seconded Cr Nunn That pursuant to section 174(3) of the Local Government Regulation 2012, Council adopts a satisfactory evaluation of the Annual Operational Plan 2019-20, for the period ended 31 March 2020.
Officer Comment
Responsible Officer/s: Mitchell Murphy, Chief Executive Officer
Background: The Annual Operational Plan is adopted by Council annually in conjunction with setting its financial budget. The plan outlines the key activities and targets which Council have agreed to meet for the twelve (12) month period, which are derived from Council’s 10 year Corporate Plan.
Every quarter, the Chief Executive Officer prepares a quarterly review of the Annual Operational Plan to present to Council to provide details on how these targets are being met/achieved.
Issue: Pursuant to the provisions of section 174 of the Local Government Regulation 2012, the Chief Executive Officer must present a written assessment of the local government’s progress towards implementing the annual operational plan at a meeting at regular intervals of not more than three (3) months.
Thursday 20 August 2020 26 11. CHIEF EXECUTIVE OFFICER'S REPORT 11.3 - Annual Operational Plan 2019-2020 - Review for period ended 30 June 2020
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Possible Consequence: Moderate Rating: Medium (M9)
Any risk to Council will be in non-compliance or not achieving targets within the set timeframes.
Environmental Management Factors: Any factors will be dependent on the individual activities within the Annual Operational Plan.
Other Comments: A copy of the reviewed Annual Operational Plan 2019-2020, including written assessment information for the period ending 30 June 2020, is attached.
Appendices 1. 2019-2020 Annual Operational Plan - Quarterly Review as at 30 June 2020.pdf
Recommendation: That pursuant to section 174(3) of the Local Government Regulation 2012, Council adopts a satisfactory evaluation of the Annual Operational Plan 2019-2020, for the period ended 30 June 2020.
Thursday 20 August 2020 27 11.3 - Annual Operational Plan 2019-2020 - Review for period ended 30 June 2020 --Appendix 1
Thursday 20 August 2020 28 11.3 - Annual Operational Plan 2019-2020 - Review for period ended 30 June 2020 --Appendix 1
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Thursday 20 August 2020 46 11.3 - Annual Operational Plan 2019-2020 - Review for period ended 30 June 2020 --Appendix 1
Thursday 20 August 2020 47 11.3 - Annual Operational Plan 2019-2020 - Review for period ended 30 June 2020 --Appendix 1
Thursday 20 August 2020 48 11. CHIEF EXECUTIVE OFFICER'S REPORT 11.4 - Support for Local Government Association of Queensland Motions
11.4 Support for Local Government Association of Queensland Motions File Ref:
Support of motions to be tabled at the Local Government Association of Queensland’s (LGAQ) 124th Annual Conference to be held at the Gold Coast from 19-21 October 2020.
Council Action Advocate Deliver
Applicable Legislation Local Government Act 2009
Policy Considerations
Corporate and Operational Plan Considerations Strategy Area 4.4: Regional Governance 4.4.1 Develop and maintain collaborative partnerships with regional agencies and government organisations.
Budget Considerations Nil
Previous Council Resolutions related to this Matter (Res-2019-08-204) Moved Cr Emslie seconded Cr Martin That: 1. Motion for State Emergency Services (SES) funding be endorsed retrospectively by Council for submission to the LGAQ Annual Conference;
2. Motion for Consistency in the timing of Annual Payment of Financial Assistance Grants (FAGs) be endorsed retrospectively by Council for submission to the LGAQ Annual Conference; and
3. Motion for State funding of critical infrastructure to provide water security for regional towns be endorsed retrospectively by Council for submission to the LGAQ Annual Conference.
Officer Comment
Responsible Officer/s: Mitchell Murphy, Chief Executive Officer
Background: From LGAQ Website:
“The LGAQ Annual Conference is the Association's landmark event and will take place over three days in October.
This will be the 124th holding of the event and our host council this year is City of Gold Coast.
Annual Conference incorporates the LGAQ’s annual general meeting, drawing delegates from all 77 Queensland councils, while representatives of Federal and State governments, business and other sectors always ensure they are among the first to register.
Thursday 20 August 2020 49 11. CHIEF EXECUTIVE OFFICER'S REPORT 11.4 - Support for Local Government Association of Queensland Motions
Trade exhibitors at Annual Conference relish the chance to meet and do business with so many members of Queensland’s local government sector, from mayors, councillors and CEOs through to the officers who make councils’ big procurement calls.
The event also brings together businesses owned by Queensland’s councils, sees the creation of a temporary electronic media facility and gives our members a golden opportunity to catch up with colleagues from across the state, take advantage of professional development sessions, and plan for the year ahead.”
The following motions were prepared and submitted to last years LGAQ Conference for consideration. These matters have been reviewed and remain important to Longreach Regional Council. The re-submission of the below motions is recommended to ensure lobbying continues:
- State funding of critical infrastructure to provide water security for regional towns; and - Consistency in the timing of Annual Payment of Financial Assistance Grants (FAGs).
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Unlikely Consequence: Negligible
Environmental Management Factors: N/A
Other Comments: The 124th Annual Conference will be held 19-21 October 2020 at the Gold Coast Convention & Exhibition Centre.
Motions The Association recently called for councils to submit motions for consideration at the Conference, with submissions to LGAQ with a closing date of 10 August 2019.
All motions submitted to LGAQ must be endorsed through a Council Meeting prior to submission; LGAQ have agreed to accept Longreach Regional Council motions retrospectively provided they have Councillor support and were to be considered by Council at the next Council meeting. Motions submitted via email on Tuesday 11 August 2020, with Council resolution number and Council resolution date to be advised to the Local Government Association of Queensland following the August Council meeting.
Appendices 1. FAGS Motion Submission 2020 v1.0.pdf 2. Water Security Motion Submission 2020 v1.0.pdf
Recommendation: That: 1. Motion for Consistency in the timing of Annual Payment of Financial Assistance Grants (FAGs) be endorsed retrospectively by Council for submission to the LGAQ Annual Conference; and
2. Motion for State funding of critical infrastructure to provide water security for regional towns be endorsed retrospectively by Council for submission to the LGAQ Annual Conference.
Thursday 20 August 2020 50 11.4 - Support for Local Government Association of Queensland Motions --Appendix 1
Thursday 20 August 2020 51 11.4 - Support for Local Government Association of Queensland Motions --Appendix 1
Thursday 20 August 2020 52 11.4 - Support for Local Government Association of Queensland Motions --Appendix 2
Thursday 20 August 2020 53 11.4 - Support for Local Government Association of Queensland Motions --Appendix 2
Thursday 20 August 2020 54 12. CORPORATE SERVICES REPORT 12.1 - Standing Matters - Corporate Services Financial Report
12. CORPORATE SERVICES REPORT
12.1 Standing Matters - Corporate Services Financial Report
Revenue and Expenditure Report - Longreach Regional Council 8% of year elapsed Financial Year Ending 30 July 2020
CORPORATE SERVICES DIRECTORATE REVENUE EXPENSE 31-Jul-20 % Budget 31-Jul-20 % Budget NOTES FINANCE SERVICES 1133 FINANCIAL SERVICES 0 0% 7,821,347 31,518 5% 595,636 1156 RATES MANAGEMENT 4,866 0% 5,099,500 20,066 28% 72,000 1 1107 CASH MANAGEMENT 20,106 7% 307,000 4,426 10% 46,432 1124 DEBT MANAGEMENT 0 0 2,029 20% 10,000 1172 TAXATION 0 0% 0 11,172 10% 110,000 SALARIES AND WAGES ADJUSTMENT 1125 & STAFF RESOURCE & RECOVERY 1,790 N/A 5,000 118,057 -22% -544,282 2 26,762 0% 13,232,847 187,268 65% 289,786
ADMINISTRATION 1120 CORPORATE 44 0% 16,000 103,238 5% 1,976,816 1140 INFORMATION TECHNOLOGY (IT) 0 0% 0 164,322 14% 1,134,737 3 1110 COMMERCIAL BUSINESSES 3,924 7% 60,000 7,102 5% 132,433 1104 ANIMAL CONTROL 2,016 5% 42,000 20,021 7% 298,780 1152 PROPERTY PEST MANAGEMENT 0 0% 143,500 11,017 2% 450,668 1168 STOCK ROUTE MANAGEMENT 0 0% 70,000 849 0% 178,892 1121 COUNCIL CONTROLLED LAND 0 0% 7,000 2,152 3% 76,265 1131 ENTERPRISE RISK MANAGEMENT 0 0% 17,197 501,135 111% 450,000 4 1169 STORES & PURCHASING 0 0% 10,000 74 0% 0 5,984 2% 365,697 809,912 17% 4,698,591
COMMERCIAL SERVICES 1163 SALEYARDS 250,000 45% 560,000 0 0% 562,854 1141 LAND DEVELOPMENT 0 0% 0 0 0% 38,293 1143 LEASED OUT ASSETS 20,216 30% 68,000 11,423 8% 135,000 5 1146 LWDEFS 363 0% 15,000 4,609 23% 20,075 270,580 42% 643,000 16,031 2% 756,222
TOTAL REVENUE & EXPENDITURE 303,325 2% 14,241,544 1,013,211 18% 5,744,599
1 Expenses high due to annual charge for maintenance of Valuation Roll by the Valuer General 2 Over budget due to end of year accrual. To be corrected. 3 Expenses high due to annual renewals for major software processed in July. 4 Insurance renewals for 20-21 undertaken with cost $50,000 higher than budget. 5 Income includes carry forward of grant funds already received for renoavtion of General Aviation Building.
Thursday 20 August 2020 55 12. CORPORATE SERVICES REPORT 12.1 - Standing Matters - Corporate Services Financial Report
Revenue and Expenditure Report - Longreach Regional Council Financial Year Ending 30 June 2021, reflective to Friday, 31 July 2020
CORPORATE SERVICES REVENUE EXPENSE NET RESULT YTD Actual YTD Budget Variance YTD Actual YTD Budget Variance YTD Actual YTD Budget Variance NOTES FINANCE SERVICES 1133 FINANCIAL SERVICES - - - 31,518 49,635 18,117 (31,518) (49,635) 18,117 1156 RATES MANAGEMENT 4,866 9,125 (4,259) 20,066 5,999 (14,067) (15,199) 3,126 (18,325) 1107 CASH MANAGEMENT 20,106 25,583 (5,477) 4,426 3,869 (557) 15,679 21,714 (6,035) 1124 DEBT MANAGEMENT - - - 2,029 833 (1,196) (2,029) (833) (1,196) 1145 LOANS ------1172 TAXATION - - - 11,172 9,166 (2,006) (11,172) (9,166) (2,006) SALARIES AND WAGES ADJUSTMENT ------1125 OVERHEADS - - - (256,342) (352,894) (96,552) 256,342 352,894 (96,552) 1177 ON-COSTS 1,790 416 1,374 374,399 307,535 (66,864) (372,609) (307,119) (65,490) 26,762 35,124 (8,362) 187,268 24,143 (163,125) (160,507) 10,981 (171,488)
ADMINISTRATION 1120 CORPORATE 44 - 44 103,238 164,730 61,492 (103,194) (164,730) 61,536 1140 INFORMATION TECHNOLOGY (IT) - - - 164,322 170,640 6,318 (164,322) (170,640) 6,318 1110 COMMERCIAL BUSINESSES 3,924 5,000 (1,076) 7,102 11,033 3,931 (3,178) (6,033) 2,855 1104 ANIMAL CONTROL 2,016 2,166 (150) 20,021 24,896 4,875 (18,005) (22,730) 4,725 1152 PROPERTY PEST MANAGEMENT - 6,270 (6,270) 11,017 37,552 26,535 (11,017) (31,282) 20,265 1168 STOCK ROUTE MANAGEMENT - - - 849 14,906 14,057 (849) (14,906) 14,057 1121 COUNCIL CONTROLLED LAND - 583 (583) 2,152 6,352 4,200 (2,152) (5,769) 3,617 1131 ENTERPRISE RISK MANAGEMENT - - - 501,135 450,000 (51,135) (501,135) (450,000) (51,135) 1169 STORES & PURCHASING - - - 74 (1) (75) (74) 1 (75) 5,984 14,019 (8,035) 809,912 880,108 70,196 (803,928) (866,089) 62,161
COMMERCIAL SERVICES 1163 SALEYARDS 250,000 255,000 (5,000) - 4,404 4,404 250,000 250,596 (596) 1141 LAND DEVELOPMENT - - - - 3,190 3,190 - (3,190) 3,190 1143 LEASED OUT ASSETS 20,216 5,666 14,550 11,423 11,248 (175) 8,793 (5,582) 14,375 1146 LWDEFS 363 1,250 (887) 4,609 1,671 (2,938) (4,245) (421) (3,824) 270,580 261,916 8,664 16,031 20,513 4,482 254,548 241,403 13,145
TOTAL REVENUE & EXPENDITURE 303,325 311,059 (7,734) 1,013,211 924,764 (88,447) (709,886) (613,705) (96,181)
CAPITAL 1140 INFORMATION TECHNOLOGY (IT) ------1163 SALEYARDS ------1141 LAND DEVELOPMENT ------1121 COUNCIL CONTROLLED LAND ------1152 PROPERTY PEST MANAGEMENT ------TOTAL CAPITAL REVENUE & EXPENDITUR ------
Thursday 20 August 2020 56 12. CORPORATE SERVICES REPORT 12.1 - Standing Matters - Corporate Services Financial Report
Areas to note Corporate Year to Date Full Year
Revised Original Exception reporting: Actual Budget Variance % Budget Budget Variance % Operating Income Operating Income $'000 $'000 $'000 $'000 $'000 $'000 Rates, levies and charges (0) (0) 0 0% 5,056 5,056 - 0% Fees and charges 2 3 (1) -25% 33 33 - 0% Rental income 0 - 0 0% - - - 0% Interest received 24 35 (11) -31% 422 422 - 0% Sales revenue - - - 0% - - - 0% Other 5 23 (18) -78% 290 290 - 0% Grants, subsidies, contributions and donations 272 250 22 9% 8,441 8,441 - 0%
Total Operating Income 303 311 (8) -2% 14,242 14,242 - 0%
Operating Expenditure Operating Expenditure Over budget due to end of year accrual. To be corrected. Employee benefits 285 157 128 81% 1,889 1,889 - 0% Materials and services 680 728 (48) -7% 3,387 3,387 - 0% Finance costs 16 7 8 114% 88 88 - 0% Depreciation and amortisation 33 32 1 3% 381 381 - 0% Other - - - 0% - - - 0%
Total Operating Expenditure 1,013 925 88 10% 5,745 5,745 - 0%
Operating Profit/(Loss) (710) (614) (96) 16% 8,497 8,497 - 0%
Capital Income and Expenditure Capital Income Grants, subsidies, contributions and donations - - - 0% - - - 0% Capital Expenses - - - 0% - - - 0%
Net Capital Income/(Loss) - - - 0% - - - 0%
Net Result (710) (614) (96) 16% 8,497 8,497 - 0%
Recommendation: That Council receive the Corporate Services Financial Report for information.
Thursday 20 August 2020 57 12. CORPORATE SERVICES REPORT 12.2 – Monthly Financial Statements
12.2 Monthly Financial Statements
Consideration of the financial statements for the period ending 31 July 2020:
Councillors will note that we have now included the new reporting template developed by QTC. A key difference between this template and our previous template is that actual results are compared to a Year to Date Budget, rather than to the full year Budget. Finance has therefore been required to examine a wide range of income and expenditure and estimate the amounts which will occur in each month of the year. Nicole has done a sterling job here so far. Any variances are then measured against our expected Year to Date figures. We have noticed that some of our estimates need work and this is a key area where Director and Manager input will be required over coming months.
Analysis of Results • Income close to budget • Expenses $800,000 under budget • Capital Revenue close to budget • Fees and charges revenue is lower than expected due to impacts special COVID-19 childcare arrangements for the first two weeks of July • Rental income is higher than expected due to annual invoices being raised for rent-to-buy housing. • Salaries and wages are $200,000 below budget. Some of this is a result of July only having two pay periods (some other months have three). We are still investigating other underlying causes. • Materials and services are generally under budget. There are a number of factors contributing to this result including: o procurement processes being undertaken for a range of projects with expenditure likely to occur later in the year o lower expenditure on operations for public facilities due to lower usage as a result of COVID-19 restrictions o lower expenditure on Pools and Parks and Gardens in winter o Following annual renewal processes Insurance premiums were $50,000 over budget. • Cash at Bank is sitting at $27m slightly higher than expected • No significant variations in Balance Sheet items. Note that a number of end of year balance sheet entries for 2019-20 are yet to be finalised and these results will flow through to impact 2020-2.
Thursday 20 August 2020 58 12. CORPORATE SERVICES REPORT 12.2 – Monthly Financial Statements
Financial Performance as at 31/07/2020
Areas to note Council Performance Year to Date Full Year
Revised Original Exception reporting: Actual Budget Variance % Budget Budget Variance % Operating Income Operating Income $'000 $'000 $'000 $'000 $'000 $'000 Rates, Levies and Charges 439 435 5 1% 10,719 10,719 - 0% Fees and Charges 185 321 (135) -42% 3,705 3,705 - 0% Rental Income 29 12 17 143% 143 143 - 0% Interest Received 24 35 (11) -31% 422 422 - 0% Recoverable Works Income 5 9 (4) -40% 4,110 4,110 - 0% Other Revenue 7 28 (21) -75% 380 380 - 0% Grants, Subsidies, Contributions and Donations 5,622 5,542 80 1% 21,614 21,614 - 0%
Total Operating Income 6,312 6,381 (69) -1% 41,093 41,093 - 0%
Operating Expenditure Operating Expenditure Employee Benefits 1,003 1,202 (200) -17% 14,427 14,427 - 0% Materials and Services 1,420 1,940 (520) -27% 22,416 22,416 - 0% Finance Costs 16 29 (13) -46% 347 347 - 0% Depreciation 635 674 (39) -6% 8,094 8,094 - 0% Other - - - 0% - - - 0%
Total Operating Expenditure 3,073 3,845 (773) -20% 45,284 45,284 - 0%
Operating Profit/(Loss) 3,239 2,536 703 28% (4,191) (4,191) - 0%
Capital Income and Expenditure Capital Income and Expenditure Capital Revenue 2,455 2,411 45 2% 15,017 15,017 - 0% Capital Expenses - - - 0% - - - 0%
Net Capital Income/(Loss) 2,455 2,411 45 2% 15,017 15,017 - 0%
Net Result 5,694 4,946 748 15% 10,826 10,826 - 0%
Areas to note Council Performance by Directorate Year to Date Full Year
Revised Original Exception reporting: Actual Budget Variance % Budget Budget Variance % Operating Income $'000 $'000 $'000 $'000 $'000 $'000 Governance 14 15 (0) 0% 200 200 - 0% Corporate 303 311 (8) -2% 14,242 14,242 - 0% Community 372 432 (59) -14% 4,323 4,323 - 0% Infrastructure 5,622 5,624 (2) 0% 22,328 22,328 - 0%
Total Operating Revenue 6,312 6,381 (69) -1% 41,093 41,093 - 0%
Operating Expenditure Governance 249 376 (127) -34% 3,835 3,835 - 0% Corporate 1,013 925 88 10% 5,745 5,745 - 0% Community 433 781 (347) -44% 9,638 9,638 - 0% Infrastructure 1,378 1,764 (387) -22% 26,066 26,066 - 0%
Total Operating Expenses 3,073 3,845 (773) -20% 45,284 45,284 - 0%
Operating Profit/(Loss) 3,239 2,536 703 28% (4,191) (4,191) - 0%
Management dashboard as at 31/07/2020
YTD Financial Performance
Metric Budget Actual % of Target Exceptions to Note
Operating Income $6.4m $6.3m
Operating Expenditure ($3.8m) ($3.1m)
Operating Surplus / (Deficit) $2.5m $3.2m
Capital Expenditure $0.3m $0.4m
Capital Income $2.4m $2.5m
0% 50% 100% Below Budget On Target Over budget Actual
Thursday 20 August 2020 59 12. CORPORATE SERVICES REPORT 12.2 – Monthly Financial Statements
Financial Position as at 31/07/2020
Areas to note Year to Date Full Year
Revised Original Exception reporting: Actual Budget Variance % Budget Budget Variance % Operating Income Current Assets $'000 $'000 $'000 $'000 $'000 $'000 Cash and cash equivalents 27,416 26,669 748 3% 20,249 20,249 - 0% Trade and other receivables 1,725 1,725 - 0% 2,600 2,600 - 0% Inventories 1,751 1,751 - 0% 2,005 2,005 - 0%
Non-Current Assets Trade and other receivables 10,433 10,433 - 0% 9,757 9,757 - 0% Property, plant and equipment 309,707 309,707 - 0% 304,794 304,794 - 0% Other non-current assets 2,454 2,454 - 0% 2,454 2,454 - 0% Work in Progress 1,720 1,720 - 0% 20,139 20,139 - 0%
Operating Expenditure Total Assets 355,206 354,458 748 0% 361,998 361,998 - 0%
Current Liabilities Trade and other payables 337 337 - 0% 618 618 - 0% Borrowings 582 582 - 0% 1,186 1,186 - 0% Provisions 3,036 3,036 - 0% 3,100 3,100 - 0%
Non-Current Liabilities Borrowings 19,034 19,034 - 0% 17,954 17,954 - 0% Provisions 3,532 3,532 - 0% 3,525 3,525 - 0%
Capital Income and Expenditure Total Liabilities 26,522 26,522 - 0% 26,384 26,384 - 0%
Net Community Assets 328,684 327,936 748 0% 335,614 335,614 - 0%
Community Equity Asset revaluation reserve 117,667 117,667 - 0% 119,613 119,613 - 0% Opening retained profits 205,323 205,323 - 0% 205,175 205,175 - 0% YTD retained profits 5,694 4,946 748 15% 10,826 10,826 - 0% Total Community Equity 328,684 327,936 748 0% 335,614 335,614 - 0%
Thursday 20 August 2020 60 12. CORPORATE SERVICES REPORT 12.2 – Monthly Financial Statements
Key trends as at 31/07/2020
YTD Revenue Variance by Directorate YTD Expense Variance by Directorate
Governance
Corporate
Community
YTD Capital Revenue Variance by Directorate YTD Capital Expenditure Variance by Directorate
frastructure
-50 - 25 35 Thousands Under Budget Ov end
Cash Balance YTD Capital Expenditure by Directorate
Recommendation: That the monthly financial statements for the period ending 31 July 2020, as presented, be adopted.
Thursday 20 August 2020 61 12. CORPORATE SERVICES REPORT 12.3 - Annual Risk Review
12.3 Annual Risk Review File Ref:
Consideration of the Annual Risk Review for the year to 30 June 2020.
Council Action Recognise Deliver
Applicable Legislation Local Government Act 2009 Local Government Regulation 2012
Policy Considerations Internal Audit Policy No. 1.10 Fraud and Corruption Policy No. 2.12 Audit and Risk Committee Policy No. 2.32 Enterprise Risk Management Policy No. 9.5
Corporate and Operational Plan Considerations CORPORATE: AUDIT AND RISK MANAGEMENT Link to Activity Key Performance Indicators Operational Targets Corporate Plan 4.2.2 Operational risks are monitored Minimum two risk review undertaken. Quarterly and Annual risk and managed in accordance with Risk register maintained. reviews completed and legislative requirements. findings reported to Council along with Audit & Risk Committee. Accurate register of risks. 4.2 Audit and Risk Committee Schedule a minimum of 4 meetings per year in A minimum on 4 meetings accordance with approved work program. held with outcomes & recommendations reported to Council.
Budget Considerations No budget implications.
Previous Council Resolutions related to this Matter (Res-2020-05-107) Moved Cr Nunn seconded Cr Hatch That Council notes the outcome of the April Risk Review.
Officer Comment
Responsible Officer/s: Elizabeth West, Director of Corporate Services
Background: Principles of good governance and Council’s Enterprise Risk Management Policy 9.5 and Enterprise Risk Management Control Plan MD 01-11-01 require that Council maintain a Corporate Risk Register and that this register be monitored and reviewed annually.
Issue: Review of Risks A general review has been undertaken of all key corporate risks identified for the year ended 30 June 2020.
Thursday 20 August 2020 62 12. CORPORATE SERVICES REPORT 12.3 - Annual Risk Review
Attachment 1 Risk Register sets out the full listing of corporate and fraud risks identified by Council officers. Risk ratings have been review and a number of minor adjustments made. It should be noted that this Corporate Register does not incorporate WH&S risks which are managed through a separate process.
Attachment 2 Risk Treatment Review sets out the detailed assessment of the effectiveness of each risk treatment by responsible directors and managers. The bulk of risk treatments are effective however a number of treatments have room for improvement.
Specific activities are planned to implement improvements in management of risks as follows:
Activity Due Date Responsible Full review and update of Asset and Service Plans to be 31/12/2020 DIS undertaken Develop a Community Consultation MD 31/12/2020 EO Governance Undertake annual review of legislative compliance 30/12/2020 EO Governance Finalise Customer Service Charter 31/12/2020 Admin Manager Develop a register of portable and attractive assets 31/12/2020 HOF Management training in fraud management monitoring 31/12/2020 HR Manager timesheets and asset usage. Implement monthly analysis and reporting of NAVMAN data 31/12/2020 DIS across full fleet. Obtain funding to undertake major repairs to the Isisford Weir 31/06/2021 DIS Risk analysis associated with structural integrity of Isisford 30/9/2020 DIS Weir and existing risk mitigation measures Obtain funding to raise the Longreach weirs to increase storage 30/6/2021 DIS capacity Develop strategies to manage risks associated with Climate 31/12/2020 Co-ordinated change by EO Governance Development of a new Corporate Plan 30/6/2021 CEO Ongoing monitoring of Overtime against Budget though Ongoing HOF monthly reporting. Full implementation of the Contract Management Module 31/10/2020 Admin Manager
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Rare Consequence: Insignificant Rating: Low 1
Risks associated with approval of this review.
Environmental Management Factors: No environmental impacts have been identified.
Other Comments: Nil
Thursday 20 August 2020 63 12. CORPORATE SERVICES REPORT 12.3 - Annual Risk Review
Appendices 1. Risk Register June 2020 2. Risk Treatment Update June 2020
Recommendation: That Council notes the outcome of the Annual Risk Review for year ended 30 June 2020.
Thursday 20 August 2020 64 12.3 - Annual Risk Review --Appendix 1
Thursday 20 August 2020 65 12.3 - Annual Risk Review --Appendix 1
Thursday 20 August 2020 66 12.3 - Annual Risk Review --Appendix 1
Thursday 20 August 2020 67 12.3 - Annual Risk Review --Appendix 1
Thursday 20 August 2020 68 12.3 - Annual Risk Review --Appendix 1
Thursday 20 August 2020 69 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 70 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 71 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 72 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 73 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 74 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 75 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 76 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 77 12.3 - Annual Risk Review --Appendix 2
Thursday 20 August 2020 78 12. CORPORATE SERVICES REPORT 12.4 - Issue of July to December 2020 Rates Notices
12.4 Issue of July to December 2020 Rates Notices File Ref:
Consideration of proposed due date for the July to December 2020 Rates Notices.
Council Action Recognise Deliver
Applicable Legislation Local Government Act 2009 Local Government Regulation 2012
Policy Considerations Rate Discount Policy 8.1
Corporate and Operational Plan Considerations GOVERNANCE: GOVERNANCE SERVICES Link to Activity Key Performance Indicators Operational Targets Corporate Plan 4.1.1 Ensure effective and responsible Monitor and maintain Council’s policy register in 90% of Policies are 4.3.2 policy development and decision line with policy review dates and in consultation reviewed and adopted by making. with management. Council prior to review dates.
Budget Considerations Nil - No proposed change to current rating arrangements.
Previous Council Resolutions related to this Matter (Res-2020-05-001) Moved Cr Nunn seconded Cr Martin That 1. pursuant to section 170(3) of the Local Government Regulation 2012, Council adopts the attached Budget Review, as presented, representing movement in Operating Income of $840,588, Capital Income of $2,427,145, Operating Expenditure, $17,545 and a reduction in Capital Expenditure of $3,292,488, providing overall net increased result of $7,210.
2. Council approves the additional adjustments in relation to water charges as recommended in the paper.
(Res-2020-03-062) Moved Cr Harris seconded Cr Smith That in accordance with Reg 130(7)(d) of the Local Government Regulation 2012 Council extends the discount period for current Rate Notices due on 27 March 2020 by a further 35 days and amends the due date of the rates notices to 1 May 2020.
Officer Comment
Responsible Officer/s: Elizabeth West, Director of Corporate Services
Background: In recognition of the pandemic affecting Australia and the world, Council in March 2020 made the decision to extend the discount due date for the January to June 2020 rating period by a period of 5 weeks.
Thursday 20 August 2020 79 12. CORPORATE SERVICES REPORT 12.4 - Issue of July to December 2020 Rates Notices
This decision had very little impact on the financial position of Council and in fact may have lead to increased recovery of delinquent rate accounts with outstanding rates currently lower than at the same time last year.
In addition, in May 2020 Council approved water charge discounts of 20% of the annual charge for approximately 15 businesses in the tourism and hospitality sectors. These were well received by business owners.
In anticipation of a potential increase in hardship applications in relation to rates, Officers have prepared new streamlined application forms and processes and have updated the website with more information. There has, however been no increase in applications to date.
Officers will be issuing rates notices shortly for the July – December 2020 rating period with a proposed due-date of Friday 25 September 2020.
Since the end of June, tourism in the region has picked up significantly. Accommodation providers are experiencing good occupancy, there has been a good level of trade at hospitality venues and sales have improved at grocery stores and petrol stations.
Given this improved economic situation it is recommended that no further widespread rates concessions are required at this time and that the due date remain at 25 September 2020.
In the event that there is any major change in circumstances, Council would still have the opportunity to make further concessions at the September Ordinary Meeting.
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Likely Consequence: Insignificant Rating: Medium 4
Risk of negative financial impacts on 2020-2021 Budget from offering further concessions on rates.
Environmental Management Factors: Nil
Recommendation: That Council approves that rates notices be issued for the July to December 2020 period with a due date of 25 September 2020.
Thursday 20 August 2020 80 12. CORPORATE SERVICES REPORT 12.5 - Consideration of Annual Valuation effective 30 June 2021
12.5 Consideration of Annual Valuation effective 30 June 2021 File Ref:
Consider of a consultation letter received from Neil Bray, Valuer-General, Department of Natural Resources Mines and Energy, seeking Council’s opinion on whether a revaluation of the local government area should be undertaken effective 30 June 2021.
Council Action Deliver
Applicable Legislation Land Valuation Act 2010 Local Government Regulation 2012
Policy Considerations Nil
Corporate and Operational Plan Considerations Corporate Plan Strategy Area 4.2: Asset Management and Financial Management 4.2.2 Ensure all Council activities deliver value-for-money for the communities of the Longreach Region.
Strategy Area 4.4: Regional Governance 4.4.1 Develop and maintain collaborative partnerships with regional agencies and government organisations.
Operational Plan GOVERNANCE: PUBLIC AFFAIRS Link to Activity Key Performance Indicators Operational Targets Corporate Plan 4.4.1 Develop and maintain Provide support to the Mayor and Chief 100% of requests for collaborative partnerships Executive Officer in coordinating advocacy support are completed with regional agencies and and regional representation with external within a timely manner government organisations. corporate and intergovernmental resulting in no missed stakeholders. deadlines.
Budget Considerations The cost associated with a full revaluation will be included in September 2020 budget review.
Previous Council Resolutions related to this Matter (Res-2019-08-205) Moved Cr Rayner seconded Cr Smith That pursuant to section 74 of the Land Valuation Act 2010, Neil Bray, Valuer General, Department of Natural Resources and Mines, be advised that Council retrospectively is of the opinion that an annual valuation should be conducted for the 2020/2021 financial year to be effective from 1 July 2021.
Officer Comment
Responsible Officer/s: Adam Seiler, Head of Finance
Background: Under the Land Valuation Act 2010 the Valuer-General is generally required to undertake an annual valuation of land. Pursuant to section 74(2)(b) of the Land Valuation Act 2010, the Valuer- General may decide not to make an annual valuation of land after considering a market report for the area and the results of consultation with the local government (appropriate local groups and
Thursday 20 August 2020 81 12. CORPORATE SERVICES REPORT 12.5 - Consideration of Annual Valuation effective 30 June 2021
industry). The Valuer-General has written to council seeking its views on the appropriate date for the next valuation.
Issue: The most recent annual valuation made by the Valuer-General took effect 30 June 2019. The previous valuation was undertaken in 2014 meaning that there was a five year period without a change in valuation.
The 2019 valuation saw very significant movements in values across the region. Residential valuations across Longreach and Ilfracombe fell by 45%. Whilst valuations for rural properties generally increased by 15%.
The magnitude of these changes caused significant public concern. Some landholders faced issues with their Banks as a result of the reduction in value.
It is recommended that Council advocate strongly with the Valuer-General to undertake valuations every second year as a minimum to prevent major movements. Council should write to the Valuer- General requesting the valuation of land be conducted for the 2020/2021 financial year with valuations to come into effect from 1 July 2021.
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Possible Consequence: Minor Rating: Medium 6
Potential impacts from valuations not being conducted on a biannual basis
Environmental Management Factors: Nil
Other Comments: Nil
Appendices 1. Annual Valuation 2021.pdf
Recommendation: That Council approves: 1. an annual valuation be conducted for the 2020/2021 financial year to be effective from 1 July 2021, and
2. the Chief Executive Officer write to the Valuer-General requesting this valuation be undertaken.
Thursday 20 August 2020 82 12.5 - Consideration of Annual Valuation effective 30 June 2021 --Appendix 1
Thursday 20 August 2020 83 12. CORPORATE SERVICES REPORT 12.6 - Pre-Qualified Supplier Panel - Refresher
12.6 Pre-Qualified Supplier Panel - Refresher File Ref:
Consideration of the addition of new suppliers to Council’s Pre-Qualified Supplier Panel.
Council Action Deliver
Applicable Legislation Local Government Act 2009 Local Government Regulation 2012 (Section 229 to 235)
Policy Considerations Longreach Regional Council Procurement Policy No. 1.1
Corporate and Operational Plan Considerations
Asset Management and Financial Management Activity Key Performance Organisational Operational Targets Indicators Responsibility 4.2.2 Responsible management of Procurement activity Administration 95% of procurement activities audited are Procurement operations. undertaken in line with Manager compliant with Council’s policy and legislative management directives requirements to achieve best value for money for the community.
Budget Considerations Nil
Previous Council Resolutions related to this Matter (Res-2019-03-001) Moved Cr Emslie seconded Cr Rayner That in accordance with Section 232 of the Local Government Regulation 2012, Council adopts the following Registers of Pre-Qualified Suppliers for:
Pre-Qualified Suppliers – Plant Hire (Wet and Dry Hire)
Approved Plant Hire Approved Plant Hire Brooks Hire Service Pty Ltd Clermont Crane Hire Pty Ltd Coates Hire Operations Pty Limited Ellimacon Pty Ltd Ellis Profiling (QLD) Pty Ltd Ellis Stabilising Pty Ltd Essjay Contracting Pty Ltd Ezyquip Hire Pty Ltd Flexihire Pty Ltd Galilee Basin Haulage & Plant Hire Pty Ltd Harris Heavy Haulage Pty Ltd Hastings Deering (Australia) Limited JT Cox Concrete and Landscape Pty Ltd Champion Contracting Pty Ltd MW Making it Work Pty Ltd G & G Markwell Pty Ltd Marlin Pty Ltd Marsh Rural Earth Moving Pty Ltd Moore Civil and Plant Hire Pty Ltd Oma Contracting Rayner's Crane & Plant Hire Rollers Australia Pty Ltd S.E.A.L. Jones Earthmoving Pty Ltd Sherrin Rentals Pty Ltd Stabilised Pavements of Australia Pty Ltd Tolbra Earthmovers & Haulage Pty Ltd Tutt Bryant Hire Pty Ltd Warner Earthmoving Zafa Contracting Pty Ltd Longreach Backhoe Hire William & Debbie Fickling Longreach Transport Co Pty Ltd G & D Ballard
Thursday 20 August 2020 84 12. CORPORATE SERVICES REPORT 12.6 - Pre-Qualified Supplier Panel - Refresher
Pre-Qualified Suppliers - Trades and Services
Approved Maintenance and Construction Approved Maintenance and Construction A&J Communications Pty Ltd SEQ Group Pty Ltd ACLA Electrical Solutions Pty Ltd Ken Bray Andentyl Pty Ltd Graham Moffat Flick Anticimex Pty Ltd (Amalgamated Pest Sopharr Pty Ltd Control) Cody's Custom Fabrication Centwest Engineering & Steel Supplies Pty Ltd Coola Carpets & Furniture Darryl J McLachlan Builder Pty Ltd House Proud Carpet Cleaning & Window Dillon's Diesel Furnishings Karlka Fencewright Qld Pty Peter Leslie George Hirst Gavin Groves Plumbing Jade James Fuller Capricornia Training Company Ltd Brooke Laing & Co Pty Ltd JT Cox Concrete and Landscape Pty Ltd Hook Cabinet Making Longreach Refrigeration & Airconditioning Pty Ltd Figure 8 Fencing Marshall Mobile Welding Paulie's Plumbing & Gas Fitting Steven Smith Refrigeration and air Conditioning McPhee Construction and Maintenance Pty Ltd Northern Lifestyle Sports Floors Pty Ltd Longreach Engineering Rayner's Crane & Plant Hire Storm Electric Pty Ltd Red Bear Painting Wild Dog Trapping Rippa Enterprise Pty Ltd Wyton Building Pty Ltd
Pre-Qualified Suppliers - Quarry Products
Cement, Concrete and Road Construction Cement, Concrete and Road Construction Materials Materials Gromac Quarries (NQ) Wagners Quarries Pty Ltd JT Cox Concrete and Landscape Pty Ltd Smith Bros Pty Ltd Champion Contracting Pty Ltd Western Resource (Holdings) Pty Ltd Michael Horman Transport Pty Ltd
Officer Comment
Responsible Officer/s: Katherine Costa, Procurement Officer Carolyn Doyle, Administration Manager
Background: The Local Government Regulation 2012 (section 232) permits local governments to establish a register for pre-qualified suppliers for goods or services if:
a) the preparation and evaluation of invitations every time the goods or services are needed would be costly; or b) the capability or financial capacity of the supplier of the goods or services is critical; or c) the supply of the goods or services involves significant security considerations; or d) a precondition of an offer to contract for the goods or services is compliance with particular standards or conditions set by the local government; or e) the ability of local business to supply the goods or services needs to be discovered or developed.
In 2019 Council established a panel for Pre-Qualified Suppliers for the period to 30 April 2021.
Thursday 20 August 2020 85 12. CORPORATE SERVICES REPORT 12.6 - Pre-Qualified Supplier Panel - Refresher
Issue: It was identified that some suppliers missed the initial tender process advertised in 2019 to be a member of the Pre-Qualified Supplier Panel. To provide an opportunity for more suppliers to join the panel, Council advertised via public tender for suitably qualified and experienced suppliers and contractors. The categories for goods and/or services Council tendered
- Plant Hire (Wet & Dry Hire); - Trades and Services; - Quarry Products; and - Supply
The Category of “Supply” is a new category to cover a range of goods and services such as professional services, stationery and supplies. The advertisements ran in the Longreach Leader editions outlined in the table below, as well as an LG Tender Box Alert issued via email.
Tender Category Start Date Close Date Plant Hire 30/05/2020 13/06/2020 Trades and Services 30/05/2020 13/06/2020 Quarry Products 30/05/2020 13/06/2020 Supply 30/05/2020 13/06/2020
Note: The Local Government Regulation 2012 (section 232) states the invitation to tender must be made by an advertisement in a newspaper that circulates generally in the local government area and allow tenders to be given to the local government for at least 21 days after the advertisement is published in the newspaper.
A total of 49 applications were received for the tenders and all were assessed by the panel which consisted of The Director of Corporate Services, Administration Manager and Procurement Officer. In addition, a number of existing suppliers took the opportunity to provide updated pricing. Three applications were deemed unsuccessful due to non-compliance with Tender requirements from insufficient information in their response.
The remaining 46 have been evaluated and it is recommended that Council approve that these suppliers be added to for the relevant registers.
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Unlikely Consequence: Minor Rating:
The consequences of not having a Pre-qualified Panel in place, is the exemption cannot be utilised allowing rapid access to contractors and suppliers in the Local Government Regulation 2012:
(c )entering into a contract if the contract is entered into with a supplier from a register of pre-qualified suppliers established by Council in accordance with the requirements of section 232 of the Regulation;
Pre-Qualified Panels reduce administrative overheads associated with regular procurement activities and helps to ensure compliance with procurement requirements.
Environmental Management Factors: N/A
Thursday 20 August 2020 86 12. CORPORATE SERVICES REPORT 12.6 - Pre-Qualified Supplier Panel - Refresher
Appendices 1. Pre Qualifier Refresher Evaluation.pdf
Recommendation: That Council approves, in accordance with Section 232 of the Local Government Regulation 2012, that the following Suppliers be added to Council’s registers of Pre-qualified Suppliers for:
Pre-qualified Suppliers – Plant Hire (Wet and Dry Hire) Approved Plant Hire Belvana Pty Ltd HTD Australia Pty Ltd Bitu-mill (Road Maintenance) Pty Ltd Paterson Plant Hire Brown Contractors Scott Brothers Construction Datalek Systems & Electrical Pty Ltd Sharpe Bros (AUST) Pty Ltd Henney Co Construction and Rural Services
Pre-qualified Suppliers - Trades and Services Approved Trades and Services ACS Engineering Pty Ltd George Bourne & Associates Albert Smith Signs Pty Ltd Gilvear Planning Pty Ltd Armsign Pty Ltd Group GSA Pty Ltd Arterial Design Pty Ltd Helix Legal Pty Ltd Australian Coating Solutions Pty Ltd Henney Co Construction and Rural Services Bauhinia Architects Pty Ltd Hippo's Outback Pest Control Belvana Pty Ltd McLeod's Painting Pty Ltd Central Signs Road and Safety (AUST) Pty Mewing Planning Consultants Pty Ltd Ltd Civity Pty Ltd O2 Landscape Architecture Pty Ltd Clark Business Group (T/A Site & Civil Paterson Plant Hire Consulting) COLAS Solutions Pty Ltd Preston Law Corfield's Electrical Service Property Technologies Pty Ltd Datalek Systems & Electrical Pty Ltd Reece Whyte DM & DS Price Satintouch DWF (Australia) Pty Ltd Scott Brothers Construction Frigtech Services Pty Ltd Shepherd Services Pty Ltd Sparke Helmore Lawyers The TFH Hire Trust (T/A TFH Hire Services Pty Ltd) Stevenson Engineering Pty Ltd Westley Scott Lines Synergy Solutions Pty Ltd
Pre-qualified Suppliers - Quarry Products Cement, Concrete and Road Construction Materials Fulton Hogan Industries Pty Ltd
Pre-qualified Suppliers - Supply Stationary, Legal, Engineer, Signs, Architecture, Furniture, Outdoor structures Barkers Newsagency Myers Newsagency Centwest Engineering & Steel Supplies Pty Ltd Omega Chemicals Cleveland Bay Chemical Company Pty Ltd Permanent Pothole Solutions Pty Ltd Fernland Agencies Pty Ltd Professional Pump Services & Irrigation Grillex Smith Bros Pty Ltd Haymans Electrical
Thursday 20 August 2020 87 12.6 - Pre-Qualified Supplier Panel - Refresher --Appendix 1
Thursday 20 August 2020 88 12.6 - Pre-Qualified Supplier Panel - Refresher --Appendix 1
Thursday 20 August 2020 89 12. CORPORATE SERVICES REPORT 12.7 - Request for Trustee Lease - Lot/Plan 46-SP152762, Isisford Crusher Paddock
12.7 Request for Trustee Lease - Lot/Plan 46-SP152762, Isisford Crusher Paddock File Ref:
Consideration for a Public Tender for either a Reserve or Trustee Lease over Lot 46 on SP152762.
Council Action Recognise
Applicable Legislation Local Government Act 2009 Land Act 1994 Stock Route Management Act 2002 Land Protection Act 2002
Policy Considerations N/A
Corporate and Operational Plan Considerations N/A
Budget Considerations Nil. Proposed to be full cost recovery. Potential small income.
Previous Council Resolutions related to this Matter (Res-2020-03-054) Moved Cr Harris seconded Cr Smith That Council: 1. Approves both the applications made by Mr R Robertson, 13 St Osyth St, Isisford, QLD 4731 and Mrs T and Mr S Hart, 47 St Mary St, Isisford, QLD 4731, for a Permit to Occupy over Lot 46 on SP152762 for submission to Department of Natural Resources, Mines and Energy.
2. The Approval is conditional upon the successful applicant being wholly responsible for ensuring that the fence adjoining the Ilfracombe-Isisford Road, Stock Route S032, will be made stock proof and for providing adequate signage for public access areas.
Officer Comment
Responsible Officer/s: Anna-Marie Moffat, Rural Lands Officer Jeffrey Newton, Rural Lands / Local Laws Supervisor
Background: Council received two applications from Mr Richard Robertson and Mr Shawn Hart for permits to occupy the Paddock known as the Crusher Paddock, Isisford, Lot/Plan 46-SP152762. Pursuant to the previous Council decision, Council provided advice to DNRME that it approved both applicants.
Issue: Following discussions between the landholders and DNRME officers, The Robertsons have written to Council requesting that Council conduct a competitive process to issue a Trustee lease over the relevant land.
This parcel is a Reserve for Grazing and Longreach Regional Council is the Trustee. This allows for Council to issue a Term Lease over the Reserve, provided this is consistent with the purpose of the Reserve.
Thursday 20 August 2020 90 12. CORPORATE SERVICES REPORT 12.7 - Request for Trustee Lease - Lot/Plan 46-SP152762, Isisford Crusher Paddock
DNRME has advised Council that this is an appropriate approach to take and will allow both interested parties to tender for the Lease.
Council will need to have a draft Trustee lease prepared by a solicitor and will then need to undertake a full tender process including public advertisements. It is proposed that this lease will include key terms as follows:
• Tenderer must have a signed fencing agreement with ALL adjoining Landholders to the Lot requested; • Tenderer must accept full responsibility for fencing. • Length of Term Lease – Five (5) years with the option of another Five (5) years • Fences surrounding Lot/Plan 46-SP152762 are in a poor state and would need to be established to standards before stock can be placed onto the area.
The rent to be paid under the lease will be determined by the bids put in by Tenderers. It is proposed to set a minimum rental amount to ensure that all of Council’s costs in undertaking this process are met.
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Unlikely Consequence: Insignificant Rating: Low 2
There is a risk of overgrazing on the Reserve and this has the potential to cause long term effects on carrying capacity and possible erosion concerns. Local Laws Officers will continue to monitor pasture on this site to prevent overgrazing.
Environmental Management Factors: As above under Risk Management.
Other Comments: N/A
Appendices 1. Application for Trustee Lease-A30215-08.06.2020.pdf
Recommendation: That Council approves the conduct of a Public Tender process to issue a Trustee Leave for Lot 46 SP152762.
Thursday 20 August 2020 91 12.7 - Request for Trustee Lease - Lot/Plan 46-SP152762, Isisford Crusher Paddock --Appendix 1
Thursday 20 August 2020 92 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.1 - Standing Matters - Community and Cultural Services Financial Report
13. COMMUNITY AND CULTURAL SERVICES REPORT
13.1 Standing Matters - Community and Cultural Services Financial Report
Revenue and Expenditure Report - Longreach Regional Council 8% of year elapsed Financial Year Ending 30 July 2020
COMMUNITY & CULTURAL DIRECTORATE REVENUE EXPENSE 31-Jul-20 % Budget 31-Jul-20 % Budget NOTES CHILD CARE SERVICES 1209 CHILD CARE 94,472 7% 1,365,000 81,582 5% 1,757,729 1201 OUTSIDE SCHOOL HOURS CARE 4,619 1% 336,000 3,475 2% 160,721 5 1261 RURAL IN HOME CARE 203,187 11% 1,771,000 82,894 5% 1,605,205 1247 MOBILE CHILD CARE 1,530 1% 216,000 9,290 4% 214,899 5 303,808 8% 3,688,000 177,240 5% 3,738,554
COMMUNITY 1219 COMMUNITY & CULTURAL ADMINISTRATION 0 0% 0 34,244 5% 636,333 1222 HOUSING 27,273 20% 135,000 14,865 4% 367,205 1 1208 CEMETERIES 7,752 5% 170,000 11,565 4% 290,586 1244 LIBRARIES 0 0% 6,000 8,726 4% 206,152 1284 YOUTH HOSTEL 0 0% 0 3,188 9% 33,858 1283 YOUTH DEVELOPMENT 0 0% 0 0 0% 0 1216 CELEBRATIONS 0 0% 0 0 0% 120,000 1214 COMMUNITY DEVELOPMENT 0 0% 0 4,958 4% 135,810 1215 COMMUNITY DONATIONS 0 0% 0 0 0% 112,000 1218 SPONSORSHIP PROGRAMME 0 0% 0 0 0% 30,000 1213 COMMUNITY CENTRES & HALL 284 1% 40,000 20,123 4% 448,000 2 1255 RADF 0 0% 25,000 260 0% 52,998 1211 COMMUNICATION SERVICES 1,404 19% 7,500 0 0% 24,442 1212 SHOWGROUNDS & SPORTING FACILITIES 186 0% 60,000 20,608 4% 537,132 2 1271 SWIMMING POOLS 622 31% 2,000 32,849 5% 713,426 3 1250 PARKS AND GARDENS 0 0% 0 83,542 5% 1,655,000 3 1253 PUBLIC CONVENIENCES 0 0% 0 6,005 5% 131,871 1237 HEALTH & ENVIRONMENTAL SERVICES 12,360 10% 119,500 12,380 5% 242,295 1227 DEVELOPMENT SERVICES 18,723 27% 70,300 3,128 2% 162,271 4 68,604 11% 635,300 256,441 4% 5,899,379
TOTAL REVENUE & EXPENDITURE 372,412 9% 4,323,300 433,681 4% 9,637,933
1 Income higher than expected due to invoices for annual rent being raised in July. 2 Income lower than expected due to ongoing COVID-19 restrictions limiting use of facilities. 3 Expenses lower than expected due to lower work activities in Winter. 4 Fees up because of large MCU Developments. 5 Income lower due to free childcare due to covid and operating grants not yet received.
Thursday 20 August 2020 93 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.1 - Standing Matters - Community and Cultural Services Financial Report
Revenue and Expenditure Report - Longreach Regional Council Financial Year Ending 30 June 2021, reflective to Friday, 31 July 2020
12 COMMUNITY SERVICES DIRECTORATE REVENUE EXPENSE NET RESULT YTD Actual YTD Budget Variance YTD Actual YTD Budget Variance YTD Actual YTD Budget Variance NOTES CHILD CARE SERVICES 1209 CHILD CARE 94,472 124,583 (30,111) 81,582 146,472 64,890 12,890 (21,889) 34,779 1 1201 OUTSIDE SCHOOL HOURS CARE 4,619 25,500 (20,881) 3,475 13,391 9,916 1,144 12,109 (10,965) 1 1261 RURAL IN HOME CARE 203,187 230,916 (27,729) 82,894 133,765 50,871 120,294 97,151 23,143 2 1247 MOBILE CHILD CARE 1,530 2,167 (637) 9,290 17,906 8,616 (7,760) (15,739) 7,979 1 303,808 383,166 (79,358) 177,241 311,534 134,293 126,567 71,632 54,935
COMMUNITY 1219 ADMINISTRATION - - - 34,244 53,024 18,780 (34,244) (53,024) 18,780 1222 HOUSING 27,273 11,250 16,023 14,865 30,582 15,717 12,408 (19,332) 31,740 1208 CEMETERIES 7,752 14,166 (6,414) 11,565 24,218 12,653 (3,813) (10,052) 6,239 1244 LIBRARIES - 500 (500) 8,726 17,175 8,449 (8,726) (16,675) 7,949 1284 YOUTH HOSTEL - - - 3,188 2,817 (371) (3,188) (2,817) (371) 1216 CELEBRATIONS - - - - 833 833 - (833) 833 1214 COMMUNITY DEVELOPMENT - - - 4,958 11,315 6,357 (4,958) (11,315) 6,357 1215 COMMUNITY DONATIONS - - - - 166 166 - (166) 166 1218 SPONSORSHIP PROGRAMME - - - - 2,500 2,500 - (2,500) 2,500 1213 COMMUNITY CENTRES & HALL 284 3,333 (3,049) 20,123 37,333 17,210 (19,839) (34,000) 14,161 1255 RADF - - - 260 4,416 4,156 (260) (4,416) 4,156 1211 COMMUNICATION SERVICES 1,588 625 963 - 2,038 2,038 1,588 (1,413) 3,001 1212 COMMUNITY SPORTING FACILITIES - 2,083 (2,083) 4,740 7,693 2,953 (4,740) (5,610) 870 1271 SWIMMING POOLS 622 166 456 32,849 59,453 26,604 (32,227) (59,287) 27,060 1267 SHOWGROUNDS 186 2,916 (2,730) 15,869 32,911 17,042 (15,682) (29,995) 14,313 1250 PARKS AND GARDENS - - - 83,542 137,912 54,370 (83,542) (137,912) 54,370 3 1253 PUBLIC CONVENIENCES - - - 6,005 10,987 4,982 (6,005) (10,987) 4,982 1237 HEALTH & ENVIRONMENTAL SERVICES 12,360 7,700 4,660 12,380 20,188 7,808 (20) (12,488) 12,468 4 1227 DEVELOPMENT SERVICES 18,723 5,858 12,865 3,128 13,520 10,392 15,596 (7,662) 23,258 5 68,788 48,597 20,191 256,441 469,081 212,640 (187,652) (420,484) 232,832
TOTAL REVENUE & EXPENDITURE 372,596 431,763 (59,167) 433,681 780,615 346,934 (61,085) (348,852) 287,767
CAPITAL 1211 COMMUNICATIONS SERVICES ------1213 COMMUNITY CENTRES & HALL 50,200 50,200 - 679 - (679) 49,521 50,200 (679) 1253 PUBLIC CONVENIENCES 160,000 160,000 - - - - 160,000 160,000 - 1209 CHILD CARE ------1232 FAMILY DAY CARE ------1222 HOUSING ------1244 LIBRARIES ------1212 COMMUNITY SPORTING FACILITIES 63,000 - 63,000 - - - 63,000 - 63,000 6 1271 SWIMMING POOLS ------1267 SHOWGROUNDS 674,550 675,000 (450) 1,320 2,083 763 673,230 672,917 313 1250 PARKS & GARDENS 123,050 122,774 276 1,619 1,000 (619) 121,431 121,774 (343) 1284 YOUTH HOSTEL ------1208 CEMETERIES - - - 38 1,666 1,628 (38) (1,666) 1,628 TOTAL CAPITAL REVENUE 1,070,800 1,007,974 62,826 3,657 4,749 1,092 1,067,143 1,003,225 63,918
1. Less income due to Free childcare for the first two weeks of the month. 2. Less expenses due to payments of Rural in Home Care contractors which were impacted by job keeper. 3. Expenses lower than expected due to lower work activities in Winter. 4. All health licenses have been issued for the year. 5. Fees up because of large MCU developments. 6. Tennis Court Income W4Q 19.20
Thursday 20 August 2020 94 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.1 - Standing Matters - Community and Cultural Services Financial Report
Areas to note Community Year to Date Full Year
Revised Original Exception reporting: Actual Budget Variance % Budget Budget Variance % Operating Income Operating Income $'000 $'000 $'000 $'000 $'000 $'000 Lower than expected fees due to ongoing impacts from Rates, levies and charges - - - 0% - - - 0% COVID19 Childcare subsidy arrangements Fees and charges 173 306 (133) -44% 3,592 3,592 - 0% Rental income higher than expected as Isisford invoice Rental income 29 12 17 141% 143 143 - 0% all rentals at the start of the year to pay off Interest received - - - 0% - - - 0% Sales revenue - - - 0% - - - 0% Other - - - 0% - - - 0% Grants, subsidies, contributions and donations 171 114 57 51% 589 589 - 0%
Total Operating Income 372 432 (59) -14% 4,323 4,323 - 0%
Operating Expenditure Operating Expenditure Employee benefits 222 367 (145) -40% 4,403 4,403 - 0% Materials and services 157 357 (200) -56% 4,550 4,550 - 0% Finance costs - - - 0% - - - 0% Depreciation and amortisation 55 57 (2) -4% 685 685 - 0% Other - - - 0% - - - 0%
Total Operating Expenditure 433 781 (347) -44% 9,638 9,638 - 0%
Operating Profit/(Loss) (61) (349) 288 -82% (5,315) (5,315) - 0%
Capital Income and Expenditure Capital Income Grants, subsidies, contributions and donations 1,071 1,008 63 6% 3,873 3,873 - 0% Capital Expenses - - - 0% - - - 0%
Net Capital Income/(Loss) 1,071 1,008 63 6% 3,873 3,873 - 0%
Net Result 1,010 659 351 53% (1,442) (1,442) - 0%
Recommendation: That Council receive the Community and Cultural Services Financial Report for information.
Thursday 20 August 2020 95 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.2 - Mayoral Donation August 2020
13.2 Mayoral Donation August 2020 File Ref:
Considerations of applications received in accordance with the Mayoral Donation Policy 11.02.
Council Action Partner
Applicable Legislation Local Government Act 2009 Local Government Regulation 2012
Policy Considerations Mayoral Donation No. 11.02
Corporate and Operational Plan Considerations COMMUNITY AND CULTURAL: COMMUNITY DEVELOPMENT Link to Activity Key Performance Indicators Operational Targets Corporate Plan 4.2.2 Provide community sponsorship for Administer Mayoral and Community Deliver program within various activities. donations along with sponsorships in budget allocated by June accordance with the guidelines and 2021 budget.
Budget Considerations Total 2020/21 Budget for donations is $80,000 with total allocations to date being $0
Category Budget Approved Funding % Community and Mayoral $80,000 $0 0% Donations
Previous Council Resolutions related to this Matter Nil
Officer Comment
Responsible Officer/s: Donna Rowlands, Community Development Administration Officer
Background:
Longreach Regional Council Mayoral Donations Program received five (5) applications for the month of August 2020. These applications are:
1. Connie Elliot has been selected to represent the Central West 10-12 years netball team and participate in the trials for North West Selection in Hughenden from 21 to 22 August 2020.
Connie is seeking Council’s financial assistance towards the team levy, uniform and accommodation at the trials.
Assessment of Application: It is recommended that Council take into consideration that these requests are in accordance with the Mayoral Donation Policy 11.02
Thursday 20 August 2020 96 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.2 - Mayoral Donation August 2020
Section 7. Grant Criteria:
i. Applicant must demonstrate strong community benefit or need and support for the project or activity;
ii. Activities or proposed events will contribute to the strategic outcomes as outlined in Longreach Regional Council’s Corporate Plan.
Section 8. Donations Limit
i. Amounts up to $350 will be available for individuals selected to represent the area of Longreach Regional Council at competition or event level within Queensland:
Grant Requested Grant Recommended
$350 $350
2. Layla Williamson has been selected to represent the Central West 10-12 years netball team and participate in the trials for North West Selection in Hughenden from 21 to 22 August 2020.
Layla is seeking Council’s financial assistance towards the team levy, uniform and accommodation at the trials.
Assessment of Application: It is recommended that Council take into consideration that these requests are in accordance with the Mayoral Donation Policy 11.02.
Section 7. Grant Criteria:
i. Applicant must demonstrate strong community benefit or need and support for the project or activity;
ii. Activities or proposed events will contribute to the strategic outcomes as outlined in Longreach Regional Council’s Corporate Plan.
Section 8. Donations Limit
i. Amounts up to $350 will be available for individuals selected to represent the area of Longreach Regional Council at competition or event level within Queensland:
Grant Requested Grant Recommended
$350 $350
3. Jaylie Miller as been selected to represent the Central West 10-12 years netball team and participate in the trials for North West Selection in Hughenden from 21 to 22 August 2020.
Jaylie is seeking Council’s financial assistance towards the team levy, uniform and accommodation at the trials.
Thursday 20 August 2020 97 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.2 - Mayoral Donation August 2020
Assessment of Application: It is recommended that Council take into consideration that these requests are in accordance with the Mayoral Donation Policy 11.02
Section 7. Grant Criteria:
i. Applicant must demonstrate strong community benefit or need and support for the project or activity;
ii. Activities or proposed events will contribute to the strategic outcomes as outlined in Longreach Regional Council’s Corporate Plan.
Section 8. Donations Limit
i. Amounts up to $350 will be available for individuals selected to represent the area of Longreach Regional Council at competition or event level within Queensland:
Grant Requested Grant Recommended
$350 $350
4. Jozette Jones has been selected to represent the North West Region School Sport 13-15 Years Netball Team, to compete in the Queensland School Sport Championships to be held in Brisbane from the 29 August to 1 September 2020.
Jozette is seeking Council’s financial assistance towards the team levy, uniform and travel and accommodation costs.
Assessment of Application: It is recommended that Council take into consideration that these requests are in accordance with the Mayoral Donation Policy 11.02.
Section 7. Grant Criteria:
i. Applicant must demonstrate strong community benefit or need and support for the project or activity;
ii. Activities or proposed events will contribute to the strategic outcomes as outlined in Longreach Regional Council’s Corporate Plan.
Section 8. Donations Limit
i. Amounts up to $350 will be available for individuals selected to represent the area of Longreach Regional Council at competition or event level within Queensland:
Grant Requested Grant Recommended
$350 $350
5. Jackarra Jones has been selected to represent the North West Region School Sport 13-15 Years Netball Team, to compete in the Queensland School Sport Championships to be held in Brisbane from the 29 August to 1 September 2020.
Thursday 20 August 2020 98 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.2 - Mayoral Donation August 2020
Jackarra is seeking Council’s financial assistance towards the team levy, uniform and travel and accommodation costs.
Assessment of Application: It is recommended that Council take into consideration that these requests are in accordance with the Mayoral Donation Policy 11.02
Section 7. Grant Criteria:
i. Applicant must demonstrate strong community benefit or need and support for the project or activity;
ii. Activities or proposed events will contribute to the strategic outcomes as outlined in Longreach Regional Council’s Corporate Plan.
Section 8. Donations Limit
i. Amounts up to $350 will be available for individuals selected to represent the area of Longreach Regional Council at competition or event level within Queensland:
Grant Requested Grant Recommended
$350 $350
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Rare Consequence: Rare Rating: Rare
Environmental Management Factors: Nil
Other Comments: Nil
Appendices 1. Connie Elliott.pdf 2. CW Netball - Laylah Williamson-10082020094006.pdf 3. Jaylie Miller.pdf 4. Jackarra Jones Selection Letter.pdf 5. Jozette Jones Selection Letter.pdf
Thursday 20 August 2020 99 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.2 - Mayoral Donation August 2020
Recommendation: That Council endorses the allocation of funds from the Mayoral Donation Program, in accordance with the Mayoral Donations Policy No. 11.02, as contained in the following table:
Organisation/ Grant Event/Project Activity Event Date Individual Approved 12 Under North West Connie Elliott 21 – 22 August 2020 $350.00 Netball Trials 12 Under North West Layla Williamson 21 – 22 August 2020 $350.00 Netball Trials 12 Under North West Jaylie Miller 21 – 22 August 2020 $350.00 Netball Trials North West Region Jozette Jones School Sport 13-15 29 August – 1 September 2020 $350.00 Years Netball Team North West Region Jackarra Jones School Sport 13-15 29 August – 1 September 2020 $350.00 Years Netball Team TOTAL $1,750.00
Thursday 20 August 2020 100 13.2 - Mayoral Donation August 2020 --Appendix 1
Thursday 20 August 2020 101 13.2 - Mayoral Donation August 2020 --Appendix 1
Thursday 20 August 2020 102 13.2 - Mayoral Donation August 2020 --Appendix 2
Thursday 20 August 2020 103 13.2 - Mayoral Donation August 2020 --Appendix 3
Thursday 20 August 2020 104 13.2 - Mayoral Donation August 2020 --Appendix 4
Thursday 20 August 2020 105 13.2 - Mayoral Donation August 2020 --Appendix 5
Thursday 20 August 2020 106 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines
13.3 Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines File Ref:
Consideration for adopting the COVID-19 Relief and Recovery Grant Program Guidelines and implementing the program for the 2020/2021 financial year.
Council Action Advocate Deliver
Applicable Legislation Local Government Act 2009 Local Government Regulation 2012
Policy Considerations Sponsorship Policy 11.07
Corporate and Operational Plan Considerations COMMUNITY AND CULTURAL: COMMUNITY DEVELOPMENT Link to Activity Key Performance Indicators Operational Targets Corporate Plan 4.2.2 Community, Sponsorship and Review Community Donation Program Policy November 2020 Mayoral Donations Program
Budget Considerations It is proposed that the program be funded by repurposing existing budget from community funding programs to meet the challenges arising from the current COVID-19 environment. The table below outlines proposed budget for consideration.
Recommended Budget, including allocation 20/21 Budget for COVID-19 Relief and Recovery Grants Program Community Donations: $102,000 Community Donations: $80,000 Community Donations (starting stall allocation): Community Donations (Stalls): $10,000 $10,000 COVID-19 RRGP: $32,000 Sponsorship Programme: $30,000 Sponsorship Programme: $20,000
Total: $142,000 Total: $142,000
Previous Council Resolutions related to this Matter N/A
Officer Comment
Responsible Officer/s: Donna Rowlands, Community Development Administration Officer
Background: The proposed COVID-19 Relief and Recovery Grants Program is new program whereby community and non for profit groups can access funds to support potential financial hardship faced as a result of the COVID-19 impacts. The program is aimed at providing targeted funding that groups can use for operational purposes in an attempt to continue functioning within the community.
Thursday 20 August 2020 107 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines
Issue: The COVID-19 Relief and Recovery Grants Guidelines will provide a transparent, equitable and accountable framework for the COVID-19 Relief and Recovery Grant Program and will be governed under the Sponsorship Policy 11.07.
Grants up to $3,000 will be available to support eligible community organisations with operational funding who have been impacted by COVID-19.
In order to submit an application under the Relief and Recovery Grants Program, the applicant must be:
• A community organisation, group or club that is a not-for-profit incorporated organisation; • Must be able to demonstrate a loss of income that exceeds $3,000 for the year OR have less than $20,000 worth of cash funds available
Applications will be assessed in accordance with the eligibility and supporting documentation. Council will reserve the right to offer applicants a smaller grant than that requested.
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Low Consequence: Insignificant
Environmental Management Factors: Nil
Other Comments: Nil
Appendices 1. LR_Covid Relief Program_Application.pdf 2. LR_Covid Relief Program_Assessment.pdf 3. LR_Covid Relief Program_Acquittal.pdf
Recommendation: That Council: 1. Approves the COVID-19 Relief and Recovery Grant Guidelines as presented.
2. Agrees to implement the program from 01 March 2020 to 30 June 2021.
3. Agrees to amendments of the 2020/2021 Budget in order to fund the COVID-19 Relief and Recovery Grant Program.
Thursday 20 August 2020 108 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines --Appendix 1
Thursday 20 August 2020 109 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines --Appendix 1
Thursday 20 August 2020 110 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines --Appendix 1
Thursday 20 August 2020 111 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines --Appendix 1
Thursday 20 August 2020 112 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines --Appendix 1
Thursday 20 August 2020 113 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines --Appendix 2
Thursday 20 August 2020 114 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines --Appendix 2
Thursday 20 August 2020 115 13.3 - Longreach Regional Council COVID-19 Relief and Recovery Grant Guidlines --Appendix 3
Thursday 20 August 2020 116 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020
13.4 Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 File Ref:
Consideration of the minutes and recommendations of the Regional Arts Development Fund (RADF) Committee meeting held on 10 August 2020.
Council Action Partner Deliver
Applicable Legislation Local Government Act 2009 Local Government Regulation 2012
Policy Considerations Advisory Committee Policy 2.31
Corporate and Operational Plan Considerations COMMUNITY AND CULTURAL: ARTS AND CULTURE Link to Activity Key Performance Indicators Operational Targets Corporate Plan 1.1.7 Deliver the Regional Arts All Regional Arts Development Fund Deliver program within Development Fund. applications are assessed in accordance budget allocated by with the guidelines June 2021. 1.1.7 Deliver the Regional Arts All Regional Arts Development Fund Deliver program within Development Fund. applications are assessed in accordance budget allocated by with the guidelines June 2021.
Budget Considerations $9,439.09
Previous Council Resolutions related to this Matter N/A
Officer Comment
Responsible Officer/s: Donna Rowlands, Community Administration Officer
Background: The Regional Arts Development Fund (RADF) committee met on the 10 August 2020 to make a decision on how to disburse surplus funds from 2019-2020 financial year to the amount of $9,943.09 and to endorse the reviewed Regional Arts Development Fund Application Kit.
1. 2019 – 2020 Surplus Funds The committee is requested to make a decision on how to disburse surplus funds from 2019- 2020 financial year to the amount of $9,943.09.
The committee was presented two options: 1. Open the first funding round for 2020 – 2021; or 2. Engage a touring show/s.
ArTour was contacted for Touring Shows that are available for the remainder of 2020, details listed below:
Thursday 20 August 2020 117 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020
• Flipside Circus is potentially available to tour their Youth Engagement workshops in the September school holidays. Total cost of $1,000.
• Funny Mummies – https://www.artour.com.au/artists/funny-mummies-comedy-gala Funny Mummies is a stand-up comedy show performed by mothers for mothers. Three mama comedians present a mothering themed stand-up show, allowing and encouraging the audience to laugh at their own stories of the shit parts of parenthood, tales of epic mothering fails and ever-relatable domestic dramas.
As a stand-up comedy show, this is a production of technical simplicity, which promotes the coming together of a community of like-minded mothers to experience some much needed comic relief from the stress of day-to-day parenting.
Three female comedians - they are potentially able to tour in September/October/November if there’s interest. It is a more expensive show – approximate cost $2,500 - $4,000 depending on PQF funding support.
• Mzaza is also touring The Birth and Death of Stars in October. World music favourites MZAZA bring you their brand new show, The Birth and Death of Stars. After a successful Queensland tour in 2017, these warm and consummate performers return with a show that encourages us to take a step away from our daily lives to contemplate our place in the universe.
They were to perform at the Qantas Founders Museum (QFM) on Saturday 31 October but QFM have pulled out. Estimated cost is between $2,500 - $5,000 per show. Mzaza offer music and vocal workshops too.
Arts Queensland has advised that once a decision has been made on how to disburse the surplus funds, Council will need to advise them of this decision.
2. Comprehensive Review – RADF Application Kit
Review of the Regional Arts Development Fund Guidelines, Application Form, for comprehensive coverage and assessment form has also been included.
The purpose of the Regional Arts Development Fund Guidelines is to provide a transparent, equitable and accountable framework for the Longreach Regional Council Regional Arts Development Fund (RADF). The RADF program:
• Provides public value for Queensland communities; • Build local cultural capacity, cultural innovation and community pride; and • Deliver Queensland Government’s objectives for the community.
Issue: The RADF committee had previously adopted the Longreach Regional Council Arts and Cultural Strategic Framework, which was put together in partnership with Creative Regions Consulting. Consultation was completed with the community (approximately 30 respondents) to broadly capture the vision and desires of the region in relation to arts and cultural activities. The framework was effective from 1 July 2015 and expired 30 June 2018.
While the framework captured some wonderful visions of the community, the committee felt that the document was outdated. Due to COVID-19 impacting the ability to hold any events or consultation, the committee felt it was more appropriate to review RADF guidelines in line with Arts Queensland requirements and create broad guidelines to assist with the disbursement of RADF
Thursday 20 August 2020 118 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020
funds. It may be the intention of the committee to explore a more consultative process once COVID-19 restrictions are lifted.
The Committee’s main focus continues to be supporting our local community via the RADF program. The program assists with enhancing resilience, wellbeing, sustainability and liveability. Process review has been undertaken and a number of amendments to the current guidelines are recommended. These include:
a) Clarification around applicant eligibility including percentage of funding that can be applied up too; b) Clarification around ineligible applications; c) New and further clarification around assessment criteria; d) Further clarification around lodgement and Assessment Process and notifying applicants of outcomes; e) Further clarification around Funding Rounds; f) Further clarification around submission Guidelines and Supporting Documentation; g) Further clarification around Longreach Regional Council’s RADF priorities; and h) Further actions added to Longreach Regional Councils RADF priorities.
It is the intention of the committee (via Council Officers) to consult with community groups/individuals around the changes and provide information packs and “how to” videos to assist with the changes.
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Rare Consequence: Rare Rating: Rare
Environmental Management Factors: N/A
Other Comments: N/A
Appendices 1. RADF_10082020_MIN_820.pdf 2. RADF_Guidelines_July2020.pdf 3. RADF ApplicationForm_August2020.pdf 4. RADF Assessment Checklist_July2020.pdf
Recommendation: That pursuant to section 265 of the Local Government 2020, that Council:
1. Receives the Minutes of the Longreach Regional Council Regional Arts Development Fund (RADF) Advisory Committee Meeting held on Monday 10 August 2020;
2. Endorses the disbursement of surplus funds from 2019/2020 to two (2) performances of Flipside Circus, one being held in Isisford and one held in Longreach to the amount of $2,000;
3. Endorses the remainder of the funds of $7,439.09 to be allocated to Round One 20/21;
Thursday 20 August 2020 119 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020
4. Endorses the Regional Arts Development Fund Application Kit as presented; and
5. Advise the Regional Arts Development Fund Advisory Committee of these decisions.
Thursday 20 August 2020 120 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 1
Thursday 20 August 2020 121 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 1
Thursday 20 August 2020 122 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 1
Thursday 20 August 2020 123 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 1
Thursday 20 August 2020 124 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 2
Thursday 20 August 2020 125 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 2
Thursday 20 August 2020 126 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 2
Thursday 20 August 2020 127 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 2
Thursday 20 August 2020 128 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 2
Thursday 20 August 2020 129 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 2
Thursday 20 August 2020 130 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 131 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 132 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 133 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 134 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 135 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 136 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 137 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 138 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 139 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 140 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 141 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 3
Thursday 20 August 2020 142 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 4
Thursday 20 August 2020 143 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 4
Thursday 20 August 2020 144 13.4 - Regional Arts Development Fund (RADF) Advisory Committee Meeting and Recommendations - 10 August 2020 --Appendix 4
Thursday 20 August 2020 145 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.5 - Community Donation - August 2020
13.5 Community Donation - August 2020 File Ref:
Consideration of the Community Donations applications received in accordance with the Community Grants Program Policy No. 11.06.
Council Action Partner Deliver
Applicable Legislation Local Government Act 2009 Local Government Regulation 2012
Policy Considerations 11.06 Community Donations Policy
Corporate and Operational Plan Considerations COMMUNITY AND CULTURAL: COMMUNITY DEVELOPMENT Link to Activity Key Performance Indicators Operational Targets Corporate Plan 4.2.2 Provide community Administer Mayoral and Community Deliver program within sponsorship for various donations along with sponsorships in budget allocated by activities. accordance with the guidelines and budget. June 2021
Budget Considerations Total 2020/21 Budget for donations is $80,000 with total allocations to date being $0 Category Budget Approved Funding % Community and Mayoral Donations $80,000 $0 0%
Previous Council Resolutions related to this Matter Nil
Officer Comment
Responsible Officer/s: Donna Rowlands, Community Development Administration Officer
Background: Longreach RSL Sub Branch has approached Council for support to deliver the Vietnam Veterans Day Commemorative Service on Tuesday 18 August 2020. This request is for Financial $660 – to cover costs associated with delivery and setup in Edkins Park and In-Kind $236 – 2 Tables, 2 pieces stage and PA system. Total support requested $896.00.
Issue: Due to the timing of the event and COVID-19 restrictions on gatherings easing, the Longreach RSL Sub-Branch had made the decision to run the Commemorative Service for 2020. Therefore an Out of Council approval was requested. This request was in accordance with the Community Donations Policy 11.6 Section 7 Eligibility Applications outside of the prescribed rounds will be considered at the discretion of the Chief Executive Officer. However if approval was received the request will still require a Council endorsement.
Thursday 20 August 2020 146 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.5 - Community Donation - August 2020
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Rare Consequence: Rare Rating: Rare
Environmental Management Factors: NA
Other Comments: NA
Appendices 1. Est_199_from_Central_Western_Hire_Pty_Ltd_2018.pdf
Recommendation: That Council retrospectively endorses the allocation of funds to Longreach RSL Sub Branch to the value of $896.00(Financial $660.00- In-Kind $236.00), in accordance with the Community Donations Policy No 11.06.
Thursday 20 August 2020 147 13.5 - Community Donation - August 2020 --Appendix 1
Thursday 20 August 2020 148 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.6 - Request to erect 'The Barcoo Way' signs in one location in Yaraka and two locations in Isisford.
13.6 Request to erect 'The Barcoo Way' signs in one location in Yaraka and two locations in Isisford. File Ref:
Consideration of a request from the Isisford Industry & Recreation Development Assoc. Inc (II&RDA) and Yaraka Sports & Progress Association (YS&PA) to erect ‘The Barcoo Way’ signs in Yaraka and Isisford.
Council Action Deliver
Applicable Legislation Local Government Act 2009 Building Act 1975
Policy Considerations Nil
Corporate and Operational Plan Considerations
COMMUNITY AND CULTURAL SERVICES Function / Service Link to Activity Key Performance Indicators Operational Targets Corp Plan Building Services & 4.1.4 Building certification Building certification services comply 100% of building applications Regulation services with statutory requirements and are assessed within 10 business client connected and outcome driven days and without the need to extend the decision period. 95% of customer requests are responded to within 2 days.
Budget Considerations Approximately $800 for Labour for installation of the sign (based on 2 x labourers for a period of 4 hours, basic materials and plant).
Previous Council Resolutions related to this Matter Nil
Officer Comment
Responsible Officer/s: Kelli Doyle, Support Services Officer – Town Planning, Environmental Health and Horticulture Services
Background: The II&RDA and YS&PA applied for a grant to purchase ‘The Barcoo Way’ signs for the Isisford and Yaraka community groups. The grant was successful and the signs have been purchased.
The II&RDA and YS&PA have written to Council requesting permission to erect ‘The Barcoo Way’ signs in the following locations:
• Eastern side of the Emmet Railway Station • Jarley Street, Yaraka (across the road from the Yaraka Hotel between the steam engine and other mechanical memorabilia. • Western side of the Library building in Isisford.
The CEO has given approval for Council to assist in erecting the signs as part of Council’s ongoing commitment towards ‘The Barcoo Way’ project.
Thursday 20 August 2020 149 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.6 - Request to erect 'The Barcoo Way' signs in one location in Yaraka and two locations in Isisford.
Issue: The Association has written requesting formal consent from Council to place the signs in the locations they have proposed.
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Rare Consequence: Insignificant Rating: 1
Environmental Management Factors: Nil
Other Comments: The Department of Transport and Main Roads (TMR) were contacted regarding the placement of signs. They advised that the signs could not be located in the state road reserves as they are informative and motorists would have to pull over to read the sign.
Recommendation: 1. That Council supports the placement of ‘The Barcoo Way’ signs on the Eastern side of the Emmet Railway Station, Jarley Street, Yaraka (across the road from the Yaraka Hotel between the steam engine and other mechanical memorabilia and the Western side of the Library building in Isisford; and
2. That Council agrees to assist with the installation of the signs.
Thursday 20 August 2020 150 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.7 - Referral Agency Assessment Application (Alternative Siting Assessment) - 147 Emu Street, Longreach
13.7 Referral Agency Assessment Application (Alternative Siting Assessment) - 147 Emu Street, Longreach File Ref: DA20/21-003
Consideration of a Referral Agency Assessment Application for an alternative siting assessment lodged with Council on 16 July 2020, for a new carport and studio to be constructed on land located at 147 Emu Street, Longreach and described as Lot 904 on L3576.
Council Action Deliver
Applicable Legislation Building Act 1975 Planning Act 2016 Planning Regulation 2017 Queensland Development Code
Policy Considerations Nil
Corporate and Operational Plan Considerations COMMUNITY AND CULTURAL SERVICES Function / Service Link to Corp Activity Key Performance Indicators Operational Targets Plan Building Services & 4.1.4 Building certification Building certification services comply 100% of building applications Regulation services with statutory requirements and are assessed within 10 business client connected and outcome driven days and without the need to extend the decision period. 95% of customer requests are responded to within 2 days.
Budget Considerations Nil
Previous Council Resolutions related to this Matter Nil
Officer Comment
Responsible Officer/s: Kelli Doyle, Town Planning Support Officer Jason Burger, Consultant Building Certifier
Background: The applicant has requested to construct a new carport and studio within the required 1.5m setback from the south western boundary. The information provided within the application locates the new structure 900mm from the south western boundary, as per the attached plan.
Issue: The carport and art studio setback is not in line with the requirements of the Queensland Development Code, hence the reason for the application being referred to Council for consideration.
Thursday 20 August 2020 151 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.7 - Referral Agency Assessment Application (Alternative Siting Assessment) - 147 Emu Street, Longreach
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Rare Consequence: Minor
Environmental Management Factors: N/A
Other Comments: The application has been assessed by Jason Burger, Council’s Consultant Building Certifier who has recommended that Council approve the carport and art studio with a 900mm setback from the south western boundary based on his following comments:
The proposed structure blends in with the surrounding area and use within the neighbourhood.
The applicant also sought permission from the adjoining land owner, who had no objections to the building proposal.
Appendices 1. Site Plan.pdf 2. Siting Variation Assessment Sheet.pdf
Recommendation: That pursuant to section 32 and 33 of the Building Act 1975, Planning Act 2016 and schedule 9, table 3 of the Planning Regulations 2017, the carport and studio at 147 Emu Street, Longreach and described as Lot 904 on L3576, be approved with a 900mm setback from the south western boundary, as per the attached site plan and the recommendation from Council’s Building Certifier.
Thursday 20 August 2020 152 13.7 - Referral Agency Assessment Application (Alternative Siting Assessment) - 147 Emu Street, Longreach --Appendix 1
Thursday 20 August 2020 153 13.7 - Referral Agency Assessment Application (Alternative Siting Assessment) - 147 Emu Street, Longreach --Appendix 2
Thursday 20 August 2020 154 13.7 - Referral Agency Assessment Application (Alternative Siting Assessment) - 147 Emu Street, Longreach --Appendix 2
Thursday 20 August 2020 155 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed
13.8 Development Permit for Building Work assessable against the Planning Scheme - New Shed
Consideration of a development application lodged with Longreach Regional Council on 21 July 2020 by Sam Sheedy and Rayleen Bowden Sheedy for a Development Permit for Building Work assessable against the Planning Scheme for a new shed.
Description: Development Permit for Building Work assessable against the Planning Scheme. Development: New Shed Applicant: Sam Sheedy and Rayleen Bowden Sheedy Owner: Sam Sheedy and Rayleen Bowden Sheedy Current Use of Land: Dwelling House Address: 149 Ibis Street, Longreach Real Property Lot 2 on SP167153 Description: Applicable Planning Longreach Regional Council Planning Scheme 2015 (v2.1) Scheme: Zone: Low Density Residential Zone Level of Assessment: Code Assessment
Assessment Report The Assessment Report was prepared by Council’s Town Planning Consultants, Reel Planning and is listed in the appendices below.
Appendices 1. DA2021-002 - Assessment Report.pdf 2. Attachment A - Proposal Plans.pdf
Recommendation: That pursuant to section 63 and 83 of the Planning Act 2016, Council approves the application for a Development Permit for Building Work assessable against the Longreach Regional Council Planning Scheme 2015 (the Local Planning Instrument) for a 126m² shed on land located at 149 Ibis Street, Longreach and described as Lot 2 on SP167153, subject to the following conditions:
1.0 PARAMETERS OF APPROVAL
1.1 The Developer is responsible for ensuring compliance with this development approval and the conditions of the approval by an employee, agent, contractor or invitee of the Developer at all times unless otherwise stated.
1.2 Where these conditions refer to “Council” in relation to requiring Council to approve or be satisfied as to any matter, or conferring on the Council a function, power or discretion, that role of the Council may be fulfilled in whole or in part by a delegate appointed for that purpose by Council.
1.3 The cost of all works associated with the development and construction of the development including services, facilities and/or public utility alterations required are met at no cost to the Council or relevant utility provider, unless otherwise stated in a development condition.
1.4 The developer is required to have repaired any damage to existing infrastructure that may have occurred during any works carried out associated with the development. To the extent the damage is deemed to create a hazard to the community, it must be repaired immediately.
1.5 All conditions, works, or requirements of this development approval must be undertaken
Thursday 20 August 2020 156 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed
and completed prior to commencement of building work and to Council’s satisfaction, unless otherwise stated.
2.0 APPROVED PLANS AND DOCUMENTS
2.1 The approved development must be completed and maintained generally in accordance with the approved plans and documents, except where amended by the conditions of this permit:
Plan/Document Name Plan/Document Number Revision Date Proposed Site Plan – Shed - - 30-07-2020 Elevations Plan Sheet 2 of 6 - 03-07-2020
2.2 Where there is any conflict between the conditions of this approval and the details shown on the approved plans and documents, the conditions of approval must prevail.
3.0 ROOF AND ALLOTMENT DRAINAGE WORKS
3.1 All roof and allotment drainage must be discharged such that it does not restrict, impair or change the natural flow of runoff water or cause a nuisance to adjoining properties or infrastructure from the pre to the post-development condition.
4.0 AMENITY
4.1 Undertake the approved development so there is no environmental nuisance or detrimental effect on any surrounding land uses and activities by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, wastewater, waste products, grit, oil or otherwise.
4.2 Outdoor lighting must comply with AS4282 Control of Obtrusive Effects of Outdoor Lighting.
5.0 AIRPORT ENVIRONS
5.1 Construct and operate the approved development such that it does not involve:
5.1.1 Straight parallel lines of lighting 500m to 100m long; 5.1.2 Lighting that extends more than three (3) degrees above the horizon; 5.1.3 Flare plumes; 5.1.4 Buildings with reflective cladding; 5.1.5 Upward shining lights; 5.1.6 Flashing lights; or 5.1.7 Sodium lights.
6.0 CONSTRUCTION ACTIVITIES
6.1 Construction activity and noise must be limited during earthworks and construction of the approved development to the hours of 06:30 to 18:30 Monday to Saturday, with no work to occur on Sundays or public holidays.
6.2 The construction of any works must be undertaken in accordance with good engineering practice and workmanship and generally in accordance with the relevant provisions of Planning Scheme Policies No. 1 – Works Planning Scheme policy under Schedule 5 of the Longreach Regional Planning Scheme 2015 (v2.1).
Thursday 20 August 2020 157 13. COMMUNITY AND CULTURAL SERVICES REPORT 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed
6.3 All construction materials, waste, waste skips and machinery must be located and stored or parked within the development site, unless otherwise approved in writing by Council.
ADVISORY NOTES
1. Permits and approvals for building work, plumbing and any other related works should be obtained prior to commencement of the building works authorised by this permit. 2. This approval does not negate the requirement for compliance with all other relevant Local Laws and other statutory requirements. Any provisions contained in this approval relating to the enforcement of any of the conditions shall be in addition to all other rights, powers and privileges that the Council may possess or obtain, and nothing contained in these conditions shall be construed so as to prejudice, affect or otherwise derogate or limit these rights, powers and privileges of the Council. 3. General environmental duty under the Environmental Protection Act 1994 prohibits unlawful environmental nuisance caused by noise, aerosols, particles, dust, ash, fumes, light, odour or smoke beyond the boundaries of the development site during all stages of the development including earthworks, construction and operation. 4. This development approval does not authorise any activity that may harm Aboriginal cultural heritage. It is advised that under section 23 of the Aboriginal Cultural Heritage Act 2003, a person who carries out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal cultural heritage (the “cultural heritage duty of care”).
Thursday 20 August 2020 158 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed -- Appendix 1
Thursday 20 August 2020 159 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed -- Appendix 1
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Thursday 20 August 2020 162 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed -- Appendix 1
Thursday 20 August 2020 163 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed --Appendix 2
Thursday 20 August 2020 164 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed --Appendix 2
Thursday 20 August 2020 165 13.8 - Development Permit for Building Work assessable against the Planning Scheme - New Shed --Appendix 2
Thursday 20 August 2020 166 14. INFRASTRUCTURE SERVICES REPORT 14.1 - Standing Matters - Infrastructure Services Financial Report
14. INFRASTRUCTURE SERVICES REPORT
14.1 Standing Matters - Infrastructure Services Financial Report
Revenue and Expenditure Report - Longreach Regional Council 8% of year elapsed Financial Year Ending 30 July 2020
INFRASTRUCTURE DIRECTORATE REVENUE EXPENSE 31-Jul-20 % Budget 31-Jul-20 % Budget NOTES INFRASTRUCTURE SERVICES 1330 INFRASTRUCTURE ADMINISTRATION 0 0% 0 38,072 6% 625,837 1362 QUALITY ASSURANCE 0 0% 0 7,282 4% 177,345 1306 ASSET MANAGEMENT 0 0% 0 2,958 1% 350,102 1334 FLEET MANAGEMENT 1,557 1% 135,000 -66,447 11% -608,000 1303 AIRSTRIP OPERATIONS 0 0% 0 107 0% 28,100 1326 DEPOT OPERATIONS 0 0% 0 10,792 4% 282,250 1,557 1% 135,000 -7,234 -1% 855,634
ROADS & STREETS 1360 RURAL ROAD MAINTENANCE 0 0% 0 235,905 8% 2,893,604 1363 TOWN STREETS & FOOTPATHS 0 0% 0 161,767 9% 1,735,943 1361 STORMWATER 0 0% 0 18,026 7% 253,625 1351 PRIVATE WORKS 124 0% 110,000 0 0% 100,000 1354 ROADS TO RECOVERY 0 0% 0 0 0 1305 APPC & MWPC 0 0% 1,500,000 0 0% 1,189,154 1358 RMPC 0 0% 2,500,000 77,506 4% 1,944,096 1319 2019 NDRRA Event 5,178,956 42% 12,400,000 642,184 5% 13,000,000 1320 2020 NDRRA Event 0 0% 0 0 0% 0 1349 NDRRA (HISTORIC EVENTS) 0 0% 0 4,798 0% 0 5,179,080 31% 16,510,000 1,140,187 5% 21,116,422
WATER 1381 WATER RATES 562,120 18% 3,172,000 0 0% 203,959 1 1382 WATER TREATMENT 0 0% 0 65,274 6% 1,172,854 1380 WATER NETWORK 0 0% 0 112,074 9% 1,209,862 562,120 18% 3,172,000 177,348 7% 2,586,675
SEWERAGE 1365 SEWERAGE RATES 0 0% 1,571,000 0 0% 55,508 1366 SEWERAGE TREATMENT 0 N/A 0 19,408 6% 303,000 1364 SEWERAGE NETWORK 0 N/A 0 32,292 9% 377,600 0 0% 1,571,000 51,700 7% 736,108
WASTE MANAGEMENT 1379 REFUSE COLLECTION 0 0% 920,000 15,209 6% 256,713 1378 WASTE DISPOSAL & LANDFILL MANAGEMENT 1,298 6% 20,000 435 0% 514,940 1,298 0% 940,000 15,644 2% 771,653
TOTAL REVENUE & EXPENDITURE 5,744,055 26% 22,328,000 1,377,645 5% 26,066,492
1 Water income higher than expected due to annual invoicing of excess water charges occurring in July.
Thursday 20 August 2020 167 14. INFRASTRUCTURE SERVICES REPORT 14.1 - Standing Matters - Infrastructure Services Financial Report
Revenue and Expenditure Report - Longreach Regional Council Financial Year Ending 30 June 2021, reflective to Friday, 31 July 2020
13 INFRASTRUCTURE DIRECTORATE REVENUE EXPENSE NET RESULT YTD Actual YTD Budget Variance YTD Actual YTD Budget Variance YTD Actual YTD Budget Variance NOTES INFRASTRUCTURE SERVICES 1330 ENGINEERING - - - 38,072 52,150 14,078 (38,072) (52,150) 14,078 1362 SAFETY & QUALITY - - - 7,282 14,776 7,494 (7,282) (14,776) 7,494 1306 ASSET MANAGEMENT - - - 2,958 29,173 26,215 (2,958) (29,173) 26,215 1334 FLEET MANAGEMENT 1,557 - 1,557 (66,447) (50,673) 15,774 68,004 50,673 17,331 1303 MINOR AIRPORTS - - - 107 2,339 2,232 (107) (2,339) 2,232 1326 DEPOT OPERATIONS - - - 10,792 23,516 12,724 (10,792) (23,516) 12,724 1,557 - 1,557 (7,234) 71,281 78,515 8,791 (71,281) 80,072
ROADS & STREETS 1360 ROAD MAINTENANCE, TOWN STREETS & STORMWATER - - - 235,905 241,132 5,227 (235,905) (241,132) 5,227 1359 ROAD CONSTRUCTION ------1363 TOWN STREETS - - - 161,767 144,658 (17,109) (161,767) (144,658) (17,109) 1361 STORMWATER - - - 18,026 21,132 3,106 (18,026) (21,132) 3,106 1351 PRIVATE WORKS 124 9,166 (9,042) - 553 553 124 8,613 (8,489) 1354 ROADS TO RECOVERY ------1305 APPC & MWPC - - - - 99,093 99,093 - (99,093) 99,093 1358 RMPC - - - 77,506 162,004 84,498 (77,506) (162,004) 84,498 1319 2019 NDRRA Event 5,178,956 5,178,000 956 642,184 683,330 41,146 4,536,773 4,494,670 42,103 1320 2020 NDRRA Event ------1349 NDRRA (HISTORIC) - - - 4,798 - (4,798) (4,798) - (4,798) 5,179,080 5,187,166 (8,086) 1,140,187 1,351,902 211,715 4,038,893 3,835,264 203,629
WATER 1381 RATES 439,620 440,000 (380) - 16,996 16,996 439,620 423,004 16,616 1382 WATER OPERATIONS (TREATMENT) - - - 65,274 97,733 32,459 (65,274) (97,733) 32,459 1380 WATER NETWORK - - - 112,074 100,820 (11,254) (112,074) (100,820) (11,254) 439,620 440,000 (380) 177,348 215,549 38,201 262,272 224,451 37,821
SEWERAGE 1365 RATES - - - - 4,625 4,625 - (4,625) 4,625 1366 SEWERAGE OPERATIONS (TREATMENT - - - 19,408 25,246 5,838 (19,408) (25,246) 5,838 1364 SEWERAGE NETWORK - - - 32,292 31,463 (829) (32,292) (31,463) (829) - - - 51,700 61,334 9,634 (51,700) (61,334) 9,634
WASTE MANAGEMENT 1379 WASTE MANAGEMENT - (5,166) 5,166 15,209 21,392 6,183 (15,209) (26,558) 11,349 1378 WASTE DISPOSAL - 416 (416) - - - - 416 (416) 1342 LANDFILL 1,298 1,250 48 435 42,909 42,474 863 (41,659) 42,522 1,298 (3,500) 4,798 15,644 64,301 48,657 (14,346) (67,801) 53,455
TOTAL REVENUE & EXPENDITURE 5,621,555 5,623,666 (2,111) 1,377,645 1,764,367 386,722 4,243,910 3,859,299 384,611
CAPITAL 1334 FLEET MGMT 539,636 557,818 (18,182) - - - 539,636 557,818 (18,182) 1326 DEPOT OPERATIONS ------ROAD MAINTENANCE, TOWN 1360 STREETS & STORMWATER ------1354 ROADS TO RECOVERY - - - 124,929 117,960 (6,969) (124,929) (117,960) (6,969) 1381 WATER OPERATIONS 460,000 460,000 - - - - 460,000 460,000 - 1364 SEWERAGE NETWORK ------1366 SEWERAGE TREATMENT 163,250 163,250 - - - - 163,250 163,250 - 1359 ROAD CONSTRUCTION - - - 213,365 214,063 698 (213,365) (214,063) 698 1342 LANDFILL 71,500 71,500 - - - - 71,500 71,500 - 1382 WATER TREATMENT ------1380 WATER NETWORK - - - 1,590 - (1,590) (1,590) - (1,590) 1303 AIRPORT ------1319 2019 NDRRA EVENT - - - 25,437 - (25,437) (25,437) - (25,437) TOTAL CAPITAL REVENUE 1,234,386 1,252,568 (18,182) 365,321 332,023 (33,298) 869,065 920,545 (51,480)
Thursday 20 August 2020 168 14. INFRASTRUCTURE SERVICES REPORT 14.1 - Standing Matters - Infrastructure Services Financial Report
Areas to note Infrastructure Year to Date Full Year
Revised Original Exception reporting: Actual Budget Variance % Budget Budget Variance % Operating Income Operating Income $'000 $'000 $'000 $'000 $'000 $'000 Rates, levies and charges 439 435 5 1% 5,663 5,663 - 0% Fees and charges 2 2 (0) -5% 20 20 - 0% Rental income - - - 0% - - - 0% Interest received - - - 0% - - - 0% Sales revenue 0 9 (9) -99% 4,110 4,110 - 0% Other 2 - 2 0% - - - 0% Grants, subsidies, contributions and donations 5,179 5,178 1 0% 12,535 12,535 - 0%
Total Operating Income 5,622 5,624 (2) 0% 22,328 22,328 - 0%
Operating Expenditure Operating Expenditure Employee benefits 383 511 (128) -25% 6,133 6,133 - 0% Materials and services 457 657 (201) -31% 12,782 12,782 - 0% Finance costs - 22 (22) -100% 259 259 - 0% Depreciation and amortisation 537 574 (37) -6% 6,892 6,892 - 0% Other - - - 0% - - - 0%
Total Operating Expenditure 1,378 1,764 (387) -22% 26,066 26,066 - 0%
Operating Profit/(Loss) 4,244 3,859 385 10% (3,738) (3,738) - 0%
Capital Income and Expenditure Capital Income Grants, subsidies, contributions and donations 1,234 1,253 (18) -1% 10,789 10,789 - 0% Capital Expenses - - - 0% - - - 0%
Net Capital Income/(Loss) 1,234 1,253 (18) -1% 10,789 10,789 - 0%
Net Result 5,478 5,112 366 7% 7,051 7,051 - 0%
Recommendation: That Council receive the Infrastructure Services Financial Report for information.
Thursday 20 August 2020 169 14. INFRASTRUCTURE SERVICES REPORT 14.2 - Longreach Regional Council Waste Management Strategy
14.2 Longreach Regional Council Waste Management Strategy File Ref:
Council to consider the Waste Management Strategy for the Longreach Regional Council prepared by Peak Services.
Council Action Recognise
Applicable Legislation Environmental Protection Regulation 2019(Qld) Environmental Protection Act 1994(Qld) Waste Reduction and Recycling Act 2011(Qld) Waste Reduction and Recycling Regulation 2011 (Qld)
Policy Considerations N/A
Corporate and Operational Plan Considerations INFRASTRUCTURE: WASTE, WATER & SEWERAGE OPERATIONS - WASTE SERVICES Link to Activity Key Performance Indicators Operational Targets Corporate Plan 3.4.1 Landfill meets environmental Comply with conditions pf environmental Routine inspections for the guidelines authority compliance as per Site Based Management Plan 3.2.1 Waste Management Strategy for Implement recommendations from the Waste Complete Short term the Longreach Local Government Strategy. recommendations. area. Continue to work through long term recommendations.
Budget Considerations Maturing the Infrastructure Pipeline Program 2 (MIPP2) - $181,818.19
Previous Council Resolutions related to this Matter (Res-2018-04-001) Moved Cr Martin seconded Cr Smith
That Council: 1. At the end of the current contract date of 11 May 2018, engages Proterra Group under the provisions of Local Buy, to provide management of the Longreach Landfill Facility until 30 June 2019 at a rate of $32,659.43 per month, generally in line with the existing contract; and
2. Undertakes a Waste Management Strategy, for the entire Council Area.
Officer Comment
Responsible Officer/s: Neil Stiles, Manager of Operations – Waste/Water & Sewerage
Background: Longreach Regional Council provides essential waste management services to its community and we are seeking to create a more sustainable approach to waste management, with a view to position ourselves well for the future. Peak Services were engaged to work with council representatives to develop a Waste Management Strategy.
Thursday 20 August 2020 170 14. INFRASTRUCTURE SERVICES REPORT 14.2 - Longreach Regional Council Waste Management Strategy
The Waste Management Strategy has been developed to improve our waste management practices, by reducing cost and limiting environmental impact. The Strategy sets out clear goals and targets and the actions required to achieve them.
Section 123 of the Waste Reduction and Recycling Act 2011 requires all Queensland local governments to have a waste reduction and recycling plan. The Strategy has been developed to meet these legislative requirements and demonstrate Council’s commitment to deliver fit for purpose, environmentally and financially responsible waste management for our region.
Issue: Remote and regional councils in Australia face major challenges with waste reduction and recycling, with limited resources available to them to participate in recycling. Longreach Regional Council is no exception.
Risk Management Factors: This matter has been assessed using Council’s Risk Matrix to decide the likelihood and consequence of any risk to Council:
Likelihood: Unlikely – 2 Consequence: Minor – 2 Rating: L
Longreach Regional Council’s current Waste Management facilities are well positioned to minimise environmental impact as they are located a reasonable distance from water courses. LRC is also in the fortunate position to have access to ample land space for future development. All sites are well monitored and maintained with further fencing works schedule to minimise wind swept contaminants.
Environmental Management Factors: All waste management facilities operate well within the approved Environmental Authority.
Other Comments: The following denotes the ‘vision’ for waste management which the Strategy seeks to support. This directly supports Council’s corporate plan objectives and the Queensland Waste Management and Resource Recovery Strategy.
“To manage our waste in a cost effective, responsible and sustainable way, while serving our community and protecting the environment.”
Appendices 1. Longreach Regional Council Waste Management Strategy
Recommendation: That Council endorse the “Waste Management Strategy for Longreach Regional Council” as presented.
Thursday 20 August 2020 171 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
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Thursday 20 August 2020 224 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 225 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 226 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 227 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 228 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 229 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 230 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 231 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 232 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 233 14.2 - Longreach Regional Council Waste Management Strategy --Appendix 1
Thursday 20 August 2020 234 LONGREACH REGIONAL COUNCIL ORDINARY MEETING AGENDA
15. LATE ITEMS
15.1 2021 Special Holiday
The full report will be tabled at the meeting.
16. CLOSED MATTERS
Recommendation: That pursuant to section 275(1) of the Local Government Regulation 2012 the meeting be closed to discuss the following matters, which are considered confidential for the reasons indicated.
16.1 Proposed conditional sale by tender of Lot 151 on SP259530 Consideration of draft documents pertaining to the proposed conditional sale by tender of Lot 151 on SP259530.
This report is considered confidential in accordance with section 275(1) e, of the Local Government Regulation 2012, as it contains information relating to: contracts proposed to be made by it. 16.2 Approval to Accept Grant and Commit to Co-Contribution Approval to execute the Building Our Regions Round 5 Grant Funding agreement and commit to co-contribution.
This report is considered confidential in accordance with section 275(1) e, of the Local Government Regulation 2012, as it contains information relating to: contracts proposed to be made by it. 16.3 Consideration of the Responses to the Request for Tender (RFT) for Plant and Operator Hire Council to consider the responses to the Request for Tender (RFT) for suitable Plant and Operator Hire, for a period of approximately twelve (12) months to complete the Disaster Recovery Funding Arrangements (DRFA) March 2019 Monsoon Event.
This report is considered confidential in accordance with section 275(1) e, of the Local Government Regulation 2012, as it contains information relating to: contracts proposed to be made by it. 16.4 Longreach Water Treatment Plant Sand Filter Screen Replacement Project Council to consider the Tender Recommendation for the Longreach Water Treatment Plant Sand Filter Screen Replacement Project.
This report is considered confidential in accordance with section 275(1) e, of the Local Government Regulation 2012, as it contains information relating to: contracts proposed to be made by it.
17. CLOSURE OF MEETING
Thursday 20 August 2020 235