On Student Life

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2016.03 Information at a glance

AIU Office Directory AIU Administration Office is closed on weekend, national holidays, University Foundation Day (April 8), Summer holidays (August 13 to 15), and Year‐end, New Year's holidays（December 29 to January 3). If you cannot come during weekdays, please contact us by using following e‐mail addresses. Department Telephone E‐mail Academic Affairs 018 ‐ 886 ‐ 5930 [email protected] Student Records 018 ‐ 886 ‐ 5871 [email protected] Student Services 018 ‐ 886 ‐ 5935 [email protected] Counselor 018 ‐ 886 ‐ 5957 [email protected] Health & Medical Care 018 ‐ 886 ‐ 5926 [email protected] Financial Aid 018 ‐ 886 ‐ 5935 [email protected] Housing 018 ‐ 886 ‐ 5934 [email protected] International Affairs 018 ‐ 886 ‐ 5936 [email protected]（Outbound） 018 ‐ 886 ‐ 5937 [email protected]（Inbound） Career Development 018 ‐ 886 ‐ 5994 [email protected] Nakajima Library 018 ‐ 886 ‐ 5907 [email protected] LDIC 018 ‐ 886 ‐ 5815 [email protected] AAC 018 ‐ 886 ‐ 5815 [email protected] ICT Office 018 ‐ 886 ‐ 5909 [email protected] Research and Community 018 ‐ 886 ‐ 5905 [email protected] Outreach Services(RCOS) General Affairs 018 ‐ 886 ‐ 5901 [email protected] Planning & PR 018 ‐ 886 ‐ 5932 [email protected] Komachi Hall Office 018 ‐ 881 ‐ 0357

Postal Address for Student Housing Postal address for each student housing as below. You should add your housing name and room number.  Komachi Hall  193-3 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita, 010-1211  Sakura Village  193-17 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita, 010-1211  Global Village  193-4 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita, 010-1211  University Village  193-8 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita, 010-1211

Information at a glance

Emergency Contact Numbers

Mon-Fri 5 p.m. – 9 a.m. Mon-Fri 9 a.m. – 5 p.m. Sat, Sun & Holidays 24 HOURS

STUDENT AFFAIRS ADMINISTRATION OFFICE (Japanese Language Only) 018-886-5934/5866 018-886-5935/5845 018-886-5900

[email protected]

KOMACHI HALL OFFICE SECURITY GUARD (Japanese Language Only) (Japanese Language Only) 701(Ext.from Komachi Hall Rooms) 090-5839-6867 018-881-0357 080-1803-5322

KOMACHI HALL OFFICE (Japanese Language Only) 701(Ext.from Komachi Hall Rooms) 018-881-0357 080-1803-5322

FIRE/AMBULANCE KOMACHI HALL RAs 119(Toll Free) 090-5836-0466 Sakura/Global/University Village RAs 080-2800-8971 POLICE 080-2800-8972 110(Toll Free) 018-835-1111

STUDENT AFFAIRS 080-1811-5389

TABLE OF CONTENTS GENERAL INFORMATION ON LIFE IN JAPAN… 1 FACILITIES……………………………………… 22

1. Life as an AIU Student 1. Student Hall

2. Introduction of Akita Prefecture 2. Student Cabin 3. Introduction of Japanese Culture 3. Suda Hall 4. Sports Complex

STUDENT LIFE……………………………………… 4 IMMIGRATION………………………………… 26 1. Alcohol 1. Notification of Place of Residence 2. Smoking 2. Work Permit 3. Drugs 3. Residence Card 4. Quietness 4. Period of Stay (Overstaying) 5. Vehicles 5. Extension of Period of Stay 6. Bus Services 6. Special Re-Entry Permit 7. Bicycles 7. Immigration Bureau 8. Wild Animals 9. Student Discount “Gakuwari”

10. Mobile Phone FINANCIAL MATTERS………………………… 34

11. Domestic and International Shipping Service 1. Opening a Bank Account 12. Transcripts and Certificates 2. Closing a Bank Account

13. National Pension 3. Obtaining a Hanko 14. Leaving Orientation 4. Passbook and ATM Card 5. ATMs 6. Receiving a Wire Transfer HOUSING INFORMATION……………………. 10 7. Akita Bank/Post Office near AIU 1. General Information 8. Exchanging Currency 2. Accommodation Periods 9. International Credit /Bank/Debit Card 3. Special Arrangement Request 10. Fees and Payments 4. Housing Change Request

5. Items student have to prepare 6. Address for Student Housing AIU RULES……………………………………… 42 1. AIU Rules For Student Disciplinary Measures 2. Disciplinary Measures Standards Set By The Student Disciplinary Measures Judicial Committee CAFETERIA AND MEAL PLAN………………… 13 1. Cafeteria

2. Meal Plan AIU Campus Map………………… Back Cover

HEALTH CARE and SAFETY INFORMATION 16 1. Earthquakes and Fires 2. Sudden Illness, Injury or Psychological Matters 3. Emergency Contact Numbers 4. Safety 5. Health and Medical Care Room 6. Counseling Room 7. National Health Insurance

8. Accident Insurance & Liability Insurance

9. Lost and Found 10. Harassment

GENERAL INFORMATION ON LIFE IN JAPAN

1. Life as an AIU Student Once enrolled in Akita International University (AIU), you become not only a member of AIU but also a resident of Akita. In daily life and in the community, AIU students are members of a public university and expected to actively participate in various events. Therefore, please be conscious of your behavior and your roles as a ‘student’ and ‘ambassador’ of AIU in the community and in Japan. Participation in community service and international exchange programs is not only a valuable contribution but also an enriching experience for students.

2. Introduction of Akita Prefecture Akita Prefecture is located in the northwestern part of Honshu in northern Japan (Tohoku region) and approximately 450 km from Tokyo. Facing the Sea of Japan, Akita is the sixth largest prefecture, with an area of 11,636 square kilometers - almost 5.3 times the size of Tokyo. According to the latest census (February 1, 2015) Akita’s population is 1,032,823.

Akita has abundant landmarks. Lake Tazawa is known as the deepest lake in Japan, and the Oga Peninsula is famous for the “Namahage” and its spectacular landscape. In addition, the Shirakami Mountain Range, located between Akita and Aomori, is a UNESCO World Heritage site, and Mt. Chokai, located between Akita and Yamagata, is the 2nd highest mountain in the Tohoku region. There are also many hot springs (onsen) in Akita and various festivals in the summer and winter. Moreover, the Kanto Festival, held in August every year, is one of the three biggest festivals in Tohoku. Akita is a place where people can enjoy their stay during all four seasons. For more information on Akita, please visit the below websites.

Akita Comprehensive Tourism Guide http://www.akitafan.com/en/index.html *Available in English, 簡体中文, 繁體中文 and 한국어

Akita – Prefectural Guide http://www.pref.akita.jp/koho/foreign/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어 and Русский

Bi-no-Kuni Akita Unending Enchantment http://common.pref.akita.lg.jp/koho *Available in English, 簡体中文, 繁體中文, 한국어 and Русский

Akita Convention & Visitors Bureau http://www.acvb.or.jp/ *Guide maps are Available in English, 簡体中文, 繁體中文 and 한국어. Please click the “Download” Icon on the right hand side of the page.

3. Introduction of Japanese Culture (1) Names As a form of respect, most Japanese people address others using their family name followed by “san” (Mr./Miss/Mrs.). “Sensei” (literally, “teacher,”) is used to address not only professors but also physicians, politicians, etc. People sometimes call their friends by their first names or nicknames followed by “san,” “kun” or “chan.”

(2) Sempai and Kohai Relationships There is a special hierarchical relationship between “Sempai” (seniors: anyone who is older) and “Kohai” (juniors: anyone who is younger) in Japan. Interpersonal relationships are formed around consideration of age; professional relationships are formed in consideration of age and years of experience; and in clubs and schools, from elementary school through university, attention to the sempai-kohai relationship influences the development of character-building and human relationships.

It is considered important in Japan to show respect to senior members of a group, which may help to explain why the use of “honorific terms” and “humble forms” play such important roles in the Japanese language.

(3) Dating People’s perspectives on dating patterns, sexual relationships, heterosexual and homosexual relationships, and marriage are often influenced by their cultural backgrounds. If you are involved in a relationship with a person from a different country or region, it might be a good idea to let your partner know what your intentions are to avoid any confusion. In order to prevent unnecessary embarrassment or serious problems, learn and be respectful of cultural and personal differences relating to sexual relationships and personal space.

(4) Privacy Issues regarding privacy differ from country to country, and some international students may feel that their privacy is compromised in Japan. For example, a Japanese person may ask ‘personal’ questions regarding your age or marital status soon after you meet him/her. This is a kind of trial of “intimacy” in Japanese society. In a country where seniority is respected and where the language one uses reflects the speaker’s positions “vis-à-vis” the listener, the speaker may be trying to understand how best to address you. However, you need not answer questions you do not feel comfortable answering.

STUDENT LIFE

STUDENT LIFE 1. Alcohol Japanese law prohibits people under the age of 20 from consuming alcohol. Students are prohibited from possessing or consuming alcohol in Komachi Hall, including the Komachi Lobby, Cafeteria, and campus facilities except in designated areas. Full abidance of this policy is expected. Any violation will result in disciplinary action.

Advance application and approval from the Director of Student Affairs is required for any event involving alcohol. [Permitted Areas]  Student Cabin  College Café (Bar time only)  Student Center in Student Hall  Recreation Space in Student Hall  Inside rooms of Sakura Village, Global Village, and University Village

2. Smoking Japanese law prohibits people under the age of 20 from smoking. AIU prohibits students from smoking anywhere on campus except in designated smoking areas. If students smoke in their rooms, they will be evicted. Full abidance of this policy is expected. Any violation will result in disciplinary action. [Permitted Areas]  Smoking area outside Komachi Lobby  Smoking area on the side of the north parking lot of Global Village  Smoking room in the corridor connecting A building and E building  Smoking area outside on corner of the west-side entrance of B building  Smoking area between A building and Sakura Village

3. Drugs Japanese law prohibits possession, consumption, and distribution of illicit drugs such as marijuana and stimulants. People who violate the law will be severely punished in Japan. Violators can expect to be arrested, and foreign nationals could be permanently deported from Japan. Severe punishments will also be applied by AIU for students who have used and/or possessed illegal drugs, herbs, etc.

4. Quietness Japanese society tends to be sensitive toward noise pollution. Please be warned that even if you think the volume of your music or speaking voice is acceptable, it may cause a nuisance to other students and/or local community, especially at night. Noise issues can result in disciplinary action.

5. Vehicles Please note that exchange/study abroad students are not allowed to own a vehicle (car, motorcycle, and/or scooter) while at AIU. If you drive a rental car, please make sure that you have accurate knowledge of the Japanese traffic rules and abide by the driving laws and regulations set by the National Police Agency.

In addition, driving under the influence of alcohol is strictly prohibited by Japanese law. In drunk driving cases, both the driver and fellow passengers will be fined or imprisoned. Allowing a drunk driver to drive your vehicle or offering a drink to the driver will also result in a fine or imprisonment. Mobile phone use while driving is also prohibited. Please read the guide below if you plan to drive in Japan.

 Safe Driving Brochure Published by the National Police Agency: http://www.npa.go.jp/annai/license_renewal/english.pdf *Available in English

6. Bus Services Public transportation is available from AIU to JR Wada station and AEON Mall. Both lines cost ¥160 each way. You pay the bus fare in cash or with a coupon ticket called “basuken” into a collection machine next to the bus driver when you get off the bus. SAMPLE SAMPLE

A coupon ticket book worth ¥1,100 can be purchased in cash from the bus driver for ¥1,000. For bus schedules, please visit the AIU website. In general, when boarding and Coupon Ticket Book disembarking a bus, enter from the rear door and get off from the front door.

7. Bicycles Be careful about illegally parking your bicycle. If you park your bicycle in a no-parking zone, it will be taken to an impound lot in Akita City and you must pay a fine to get it back. Lock and park your bicycle in the designated parking areas of each AIU student housing.

Bicycle theft prevention registration is recommended which may increase the likelihood of stolen bicycles being found by the police. You can register your bicycle at any bicycle shop. The registration fee is ¥500 and effective for 10 years. If you buy a bicycle from your friend, be sure to get a copy of the bicycle theft prevention registration from him/her.

Please note that mobile phone use while riding a bicycle is prohibited by law. Riding on a highway is also prohibited.

Designated bicycle parking Spaces on campus

Sakura Village Komachi Hall

University Village

Global Village

8. Wild Animals AIU is surrounded by rich nature and you may have a chance to see wild raccoons, Japanese serow(goat-antelope) and bears. However, bears especially during the winter can be very dangerous. Please take necessary precautions, like carrying a bear bell with you or avoid any activity in the woods, and never approach one if you see one, especially a cub. If you find any wild bears on campus/near campus, please inform it right away to university.

You will also find many stray cats on campus. Some of them are very friendly; however, please do not feed the cats. Stray cats vandalize garbage, create a stench from their droppings, and cause severe allergic reactions to those with cat allergies. If you are caught feeding stray cats on campus or keeping a cat in your room, you may face disciplinary action and/or be required to pay for any damage caused by the cat(s) you are in contact with.

9. Student Discount “Gakuwari” A student discount, also called “Gakuwari” (an abbreviation for gakusei waribiki) is offered for mobile phone services, admission fees (museums, movie theaters, etc.) and bus fares (overnight bus, commuter pass, etc.). Thus, always carry your student ID card with you and ask if Gakuwari is available. JR (Japan Railways) does not offer Gakuwari to exchange/study abroad students. However, JR frequently provides special offers such as an unlimited ride pass and an advance purchase discount. For more information on fares and passes, please visit the JR website at http://www.jreast.co.jp/e/pass/index.html *Available in English, 簡体中文, 繁體中文 and 한국어

 Seishun 18 Kippu A special rate that JR offers is called the “Seishun 18 Kippu” (Seishun Juhachi Kippu), which allows unlimited rides on local and rapid JR trains, excluding reserved seats, throughout Japan. For more information, please visit the JR website at http://www.jreast.co.jp/e/pass/seishun18.html *Available in English, 簡体中文, 繁體中文 and 한국어

10. Mobile Phone You can either purchase a prepaid mobile phone or sign-up for a 1- or 2-year contract with a mobile phone carrier.

URL for major Mobile Phone Carriers  NTT Docomo: https://www.nttdocomo.co.jp/english/  Softbank: http://www.softbank.jp/en/mobile/  au: http://www.au.kddi.com/english/

If you have a sim lock free mobile phone, you may be able to purchase a sim card from a mobile phone carrier or MVNO (Mobile Virtual Network Operator) in Japan.

In any case, please make sure to understand what is included/not-included in your mobile phone contract and its term. When you leave Japan, please do not forget to pay all phone bills and terminate your contract.

11. Domestic and International Shipping Service You can send domestic and international mail from the AIU Shop (packages and letters), off-campus post offices (packages and letters), or convenience stores (letters only).

Yamato http://www.kuronekoyamato.co.jp/en/ Sagawa http://www.sagawa-exp.co.jp/english/ Japan Post (JP) http://www.post.japanpost.jp/english/index.html (JP available in the AIU Shop.)

 Airport Baggage Delivery Service If carrying baggage from AIU to the airport on buses, trains and taxis is troublesome. You can send your baggage to the airport directly from either the AIU Shop, Yamato, or convenience stores.

12. Transcript and Student Enrollment Certificates (* not applicable to winter/summer program students) You can obtain the following certificates from the automatic certificate-issuing machine at the first floor of building A:  Official Transcript (English and Japanese)  Certificate of Student Enrollment (Japanese) If you need to obtain a certificate other than the aforementioned certificates, please consult the Office of Student Affairs.

13. National Pension (* not applicable to winter/summer program students)

If you are a resident of Japan and between 20 and 60 years of age, you are required by law to be on the national pension system. As a student, you are not required to pay for this system as long as you apply for the Special Payment System for Students. The blue ‘Pension Book,’ which includes your pension number, will be mailed to the SAMPLE Office of Student Affairs. The pension book will be retained and returned to you when you leave AIU.

In case you become a resident of Japan again in the future, you are advised to keep the pension book since your employer will ask for Pension Book your pension number.

For more information on the national pension system, visit the Japan Pension Service website at http://www.nenkin.go.jp/n/www/english/detail.jsp?id=38 *Available in English

14. Leaving Procedure (* not applicable to degree seeking, winter/summer program students) Leaving Information for exchange/study abroad students will be sent out in June and November by e-mail and/or via ATOMS. If you are going to finish your study at AIU and return to your home country, please carefully read the information and follow the proper procedures before departure. Important information, including paperwork you must submit to the municipal office upon your departure, balance refunds, official transcripts, and move-out procedures will be covered.

HOUSING INFORMATION

HOUSING INFORMATION For more detailed information, please refer to the “Living on Campus HANDBOOK” or consult the Office of Student Affairs.

1. General Information Prearranged AIU student housing is guaranteed for all international students. The housing options are Komachi Hall, Sakura Village, Global Village, and University Village (Themed Houses).

2. Accommodation Periods (* not applicable to winter/summer program students) You are not permitted to stay in the AIU student housing beyond the following accommodation periods unless you are continuing your studies at AIU. You must move out of your room completely by the end of these periods.

Spring 2016 April 1, 2016 – August 8, 2016 Fall 2016 August 9, 2016 – December 24, 2016 December 25, 2016 – March 7, 2017 Winter 2017 (Continuing Students: December 25, 2016 – March 31, 2017) *If you are enrolled for the Fall Semester and the following Spring Semester, but not taking any courses during the Winter program, you can stay in the student housing but you will be required to pay the full rent during the Winter Program. *Students who leave during the Winter Program but want to keep their room will be required to pay the full rent.

3. Special Arrangement Request If you need to request special arrangements, such as the need for a single room or a wheelchair-accessible room due to a physical or medical condition, you must submit documentation from a doctor verifying your circumstances and/or a detailed medical history of your condition to the Office of Student Affairs. Please note that additional rent will be charged, and that AIU cannot guarantee the availability of single rooms and disabled-accessible rooms.

4. Housing Change Request (* not applicable to degree seeking, winter/summer program students) (1) Request by Students You can request a housing change from your second semester. The application is included in the online After Semester Plan survey which will be e-mailed to you in June and November. The request results will be announced via e-mail. If your request is accepted, an additional room cleaning fee for the new room where you will live in of ¥3,000–¥7,000 (one-time payment) will be charged.

(2) Request by AIU Because of the fluctuation in male-female ratio and number of exchange/study abroad students enrolled each semester, you may be requested to change your room by AIU. In this case, you will be informed in advance via e-mail, and you do not have to pay the additional room cleaning fee.

5. Items students should prepare. The items listed below must be provided by students, but are not limited to:  Towels  Toiletries  Hair dryer

6. Address for Student Housing Postal addresses for each student housing are listed below. Add your housing name and room number when you indicate your address to your family, etc.

 Komachi Hall  193-3 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211  Sakura Village  193-17 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211  Global Village  193-4 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211  University Village  193-8 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211

CAFETERIA AND MEAL PLAN

1. Cafeteria The Cafeteria has a “Meal Plan Menu,” a “Restaurant Menu” and a “Menu of the Day.” Microwaves and toasters are also available. Hours Breakfast Lunch Dinner 5 p.m. – 8 p.m. Mon–Fri 7 a.m. – 8:30 a.m. 11 a.m. – 1:30 p.m. Last Call: 7:45 p.m. Sat, Sun 5:30 p.m. – 8 p.m. 7:30 a.m. – 9 a.m. 11:30 a.m. – 1:30 p.m. & Holidays Last Call: 7:45 p.m.

*Winter/Summer Program Students have separate Meal Plan/Prepaid Meal Card. Therefore explanation below are not applicable for Winter/Summer Program Students.

2. Meal Plan A nutritionist creates well-balanced menus through a wide selection of foods. Lunch can be chosen from 4 main dishes and dinner can be chosen from 3 main dishes. Please apply by filling out the application form, and paying in cash or by credit card (designated credit cards only) at the AIU Shop in the Student Hall. These fees are subject to change. Type Number of Meals Price 3 Meals/day, 21 Meals/week 2-Week Meal Plan Everyday ¥14,400 Breakfast, Lunch, and Dinner 2 Meals/day, 10 Meals/week Spring 2016: ¥56,100 10-Meal Plan Monday - Friday exc. Holidays Fall 2016: ¥54,800 Lunch and Dinner 3 Meals/day, 21 Meals/week 21-Meal Plan Everyday ¥100,800 Breakfast, Lunch, and Dinner *Prices are subject to change.

(1) Meal Plan Requirements All exchange/study abroad students are required to sign-up for the 2-week meal plan contract during their first semester of enrollment. If you cannot be on the meal plan for a particular reason, please consult the Office of Student Affairs within 3 days of moving in. Full-time students are required to stay in the Komachi Hall for one year and sign-up for the 21- week meal plan for 2 semesters.

(2) Dietary Needs If you wish to be on a meal plan, but have dietary restrictions, please consult the Cafeteria directly. The Cafeteria will try to arrange a suitable menu for you. If you need any assistance, please see an RA or visit the Office of Student Affairs.

(3) When Feeling Sick When feeling sick, the Cafeteria provides easily digestible foods such as udon (wheat flour noodles) or okayu (rice porridge). Please request these meals from the Cafeteria in advance. If you need assistance to request or bring the meals to you from the Cafeteria, please ask an RA or the Komachi Hall Office.

(4) Missed Meals There are no refunds or rollovers for missed meals. If you know in advance that you cannot have a meal due to a class conflict, you can make a special arrangement in advance for a late meal. Please make your request directly to the Cafeteria.

(5) During Semester Breaks Meal plan meals will not be available during Golden Week, the Winter Program and year-end/new year holidays. Lunch for all meal plan students is also not available during the AIU Festival. However, meals can be purchased on a cash-basis.

(6) Meal Plan Rules The following rules apply to all meal plan students:  No more than one side dish and one dessert can be taken.  If meal plan students give their dishes to other students, they should do it at the table.  Meal plan students should not take extra free-refilled rice and soup, and serve to other students.  No dishes or food should be taken out of the Cafeteria for personal use.

(7) Meal Plan Card Every time you have a meal at the Cafeteria, you must scan the bar code on your meal plan card after placing your chosen dishes on your tray. If you apply for the meal plan for an entire semester, an official meal plan card with your photo ID will be given to you at the Cafeteria. In the event of a lost or misplaced meal plan card, you may receive a replacement from the Cafeteria for a fee of ¥100.

(8) Prepaid Meal Cards There are 2 types of prepaid meal cards and both can be purchased at the Cafeteria. The balance on the card cannot be redeemed for cash, however, the card should be handled like cash. AIU is not responsible for lost or stolen cards. The card can be used by anyone in possession of the card, and AIU is not obliged to check the identity of a person using the card.

Price Value Purchasable Menu Exp. Date  Meal Plan Menu 1 ¥3,000 ¥3,200 (Breakfast/Lunch/Dinner) None  Menu of the Day (Lunch/Dinner) 2 ¥5,000 ¥5,500  Restaurant Menu (Lunch/Dinner) * Prices are subject to change.

HEALTH CARE and SAFETY INFORMATION

1. Earthquakes and Fires Please know the exact location of escape ladders, fire extinguishers, fire hydrants, fire doors and escape routes in your accommodation in case there is an emergency. In order to keep evacuation routes clear, do not leave any personal items in the hallways or balcony. Items left will be disposed of. The “Earthquake Emergency Procedures” is available in English at: http://www.bousaihaku.com/cgi- bin/hp/index2.cgi?ac1=B934&ac2=&ac3=3907&Page=hpd2_view *The page is written only in Japanese, but the PDF downloads have English. 2. Sudden Illness, Injury or Psychological Matters Please consult the Health and Medical Care Room for illness and injury, and the Counseling Room for psychological matters. In emergency circumstances or outside of regular office hours, contact the Komachi Hall Office staff, RAs (or Residential Life Committee members) for assistance. They will assist you with emergency responses such as making a call for an ambulance. You should always carry your health insurance card, and cash for medical and transportation costs in case of an emergency.

3. Emergency Contact Numbers Mon-Fri 5 p.m.–9 a.m. Mon-Fri 9 a.m.–5 p.m. Sat, Sun & Holidays 24 HOURS

ADMINISTRATION OFFICE STUDENT AFFAIRS (Japanese Language Only) 018-886-5934/5866 018-886-5900 018-886-5935/5845

[email protected] SECURITY GUARD (Japanese Language Only) 090-5839-6867 KOMACHI HALL OFFICE

(Japanese Language Only)

701(Ext.from Komachi Hall Rooms) KOMACHI HALL OFFICE 018-881-0357 (Japanese Language Only) 080-1803-5322 701(Ext.from Komachi Hall Rooms) 018-881-0357 080-1803-5322

FIRE/AMBULANCE KOMACHI HALL RAs 119 (Toll Free) 090-5836-0466 Sakura/Global/University Village RAs 080-2800-8971 POLICE 080-2800-8972 110 (Toll Free) 018-835-1111 STUDENT AFFAIRS 080-1811-5389

4. Safety Japan used to be regarded as one of the safest countries in the world, but this should no longer be assumed. Please observe caution to protect your valuables, avoid walking alone at night in dark streets, and keep your doors locked. If you see a suspicious individual or item on campus, please report it to Security, the Komachi Hall Office, or Student Affairs immediately.

5. Health and Medical Care Room The school nurse provides first aid for illnesses and injury, and makes referrals to hospitals and clinics as needed. If you feel ill or are injured, please feel free to visit the Medical Care Room. In addition, you are generally requested to visit hospitals and clinics independently. However, for the first two weeks of the semester of your enrollment, the school nurse or a staff member of the Office of Student Affairs may assist you in case you need assistance with translation or support at a hospital or clinic.

Location E building Office Mon–Fri: 9 a.m. –12 p.m. , 1 p.m. –5 p.m. Hours Sat, Sun & Holidays: Closed Tel 018-886-5926 E-mail [email protected]

6. Counseling Room A counselor is available to meet with you for a wide range of concerns, such as cultural, academic, interpersonal and mental health issues. Counseling is available in both Japanese and English. The Counseling Room can also make referrals to mental health clinics. Personal information is treated with the utmost confidentiality.

Location E building Office Mon–Fri: 9 a.m. –12 p.m. , 1 p.m. –5 p.m. Hours Sat, Sun & Holidays: Closed Tel 018-886-5957 E-mail [email protected]

You can also utilize the off-campus resource “Tokyo English Life Line” (TELL) at: http://www.telljp.com

(1) How to Receive Counseling Counseling is provided on an appointment basis. You must make an appointment and receive a confirmation e-mail. A counselor will respond to your appointment request during office hours only. Please note that counseling sessions may not be immediately available due to overbooking.

(2) How to Make an Appointment 1) By e-mail (please include several convenient date/time slots) 2) By direct visit *If you happen to visit during a session that is in progress, please use the appointment sheet on the Counseling Room door.

7. National Health Insurance (* not applicable to winter/summer program)

The “National Health Insurance” is an obligatory insurance program that requires enrollment even if you have health insurance in other countries. As a student, you are required to pay a minimum annual premium, which will cover 70% of all medical SAMPLE costs during your stay in Japan. Thus, you only need to pay 30% of your medical costs. We advise you to carry this card on you at Health Insurance Card all times.

If you are a resident of Japan, you are required by law to be on the national health insurance system. We advise you to carry this card on you at all times.

The National Health Insurance is valid until the next day you leave Japan. *Note: You must send the insurance card back to the Akita city office from the airport using the pre-printed envelope. You will receive the pre-printed envelope when you receive your second refund from Student Services.

8. Personal Accident Insurance for Students Pursuing Education and Research (PAS) and Liability Insurance Coupled with PAS (* not applicable to winter/summer program students) “Personal Accident Insurance for Students Pursuing Education and Research” (PAS) provides students with coverage for physical injuries as a result of an accident while engaged in activities pertaining to education or research at a university, while commuting to the university, and while commuting between university facilities.

The “Liability Insurance Coupled with PAS” provides students with coverage against damages for which they may be held legally liable to pay in Japan or abroad if injuring third parties or damaging any property belonging to third parties during their curricular activities, extracurricular activities, or university events, and during commuting to/from any of these activities/events.

Both of these insurances are compulsory for all AIU students. Because the inception dates of the insurance are in April, September and October, exchange/study abroad students are required to participate in the one-year insurance program. Please consult the Office of Student Affairs when you want to make a claim on any of these insurances. The “Guide to Personal Accident Insurance for Students Pursuing Education and Research” and “Guide to Liability Insurance Coupled with PAS” are included in your orientation packet.

9. Lost and Found Lost items are stored in the Komachi Hall Office, the Security Guard Room in A building or the Nakajima library for one year from the day items are reported. Upon the expiry of the storage period, the items will be disposed of.

10. Harassement To provide an environment where students, faculty and staff members are respected and to ensure a superior and fair study or work environment, AIU has established a comprehensive system to prevent harassment.

Please feel free to contact the harassment counselor by phone, e-mail, or directly visit them if you have a matter to discuss. Your privacy and confidentiality, and all other rights will be strictly protected. For further information including the list of harassment counselors, please refer to page 20 to 23 of the Student Handbook 2015-2016 at the following URL: http://web.aiu.ac.jp/student/en/studenthandbook_undergrad/2014/04/18_534.html

Harassment is inappropriate behavior or language that is threatening or offensive to other people, causes mental and physical stress, and/or deteriorates the study or work environment.

The 3 categories of harassment: Sexual Language or behavior that is sexual in nature and makes Harassment others uncomfortable In the academic field, when any faculty member abuses Academic students or other faculty members by taking advantage of Harassment his/her power Power Use of one’s power beyond his/her own authority and put Harassment undue pressure to others

 What to Do When You Face Harassment?  Acknowledge that you may be experiencing harassment. Being patient will not improve the situation.  Say “No” to the perpetrator.  Contact Harassment counselors quickly.  Do not blame yourself.  Record the incident. [When, where, from whom, what kind of action]

Harassment Counselors (as of April 2016) E-mail Name Gender Affiliation Office Language (@aiu.ac.jp) Japanese Japanese/ Hiromi Sano F A3-14 sano Language English

Carlos Budding M BE A2-12 English carlosbudding Center for F bldg. 1st Japanese/ Terumi Asakura F International t-asakura Fl. English Affairs Kazuhiko Admissions A bldg. 1st Japanese/ M ktakeuchi Takeuchi Office Fl. English

 What to do in Order to Avoid Harassing Behavior? Be aware of the following:  Respect one another  There may be situations when you unintentionally hurt or make another person feel uncomfortable.  There are individual differences in how one perceives an incident.  Do not speculate that other people will tolerate anything.  Others may be in a position that makes it difficult to say no (e.g.: a student, a kohai, a subordinate).

 If You See Someone Being Harassed  Warn the perpetrator to stop the behavior immediately.  If the victim has been hurt psychologically, be sensitive and avoid language that implicates doubt about his/her experience or blames the victim.  If needed, be a witness, and keep confidentiality for the privacy of the victim.  Suggest he/she go talk to a harassment counselor and accompany him/her if needed.

There are 2 types of harassment: Position Abuse When the harasser determines advantage or or disadvantage depending on the victim’s reaction to Value Exchange harassing behavior When the environment of study, work or research is Environmental markedly damaged by the act of sexual, academic or power harassment.

 What Happens after Going to a Counselor? In dealing with the issue, your feelings will be respected. Depending on your request, resolution measures include the following, but not limited to: (1) Do not proceed beyond counselor. (2) Request an investigation or mediation by the Harassment Prevention Committee. (3) Seek referrals to an outside institution such as a mental health clinic

CULTURE SHOCK Culture shock is a normal reaction when encountering a new culture, which you may or may not experience. There are three stages in cultural adjustment: the honeymoon stage, culture shock stage, and adjustment stage. The culture shock stage is when the fatigue from the honeymoon stage accumulates, making you feel isolated, depressed, unmotivated or frustrated. You may develop negative feelings toward Japanese people or Japan in general and become homesick. During this period, try to relax and express your feelings through talking to people. Be assured that these symptoms are usually temporary and you will eventually move on to the adjustment stage. However, if these symptoms persist, please visit the Counseling Room for advice.

FACILITIES

FACILITIES 1. Student Hall The Student Hall is a hub for student activities, with the exception of sports. The Event Committee and Intercultural Affairs Committee (IAC) under the Student Government and Clubs/Circles often use this facility to hold various student events. Mon–Thu, Sun & Holidays: 8:30 a.m. – 11 p.m. Hours Fri, Sat & Days Preceding Holidays: 8:30 a.m. – 2 a.m. *Alcohol is allowed from 4 p.m. to 2 a.m. Reservations/Inquiries The Office of Student Affairs

Room Cap. Notes Reservation info Student Center 45 Alcohol Make a reservation at Student Affairs. allowed Recreation Space 100

Meeting Rooms 10 No alcohol allowed Lounge 15 Make a reservation through ATOMS.

Tatami Rooms 15 No food or drinks Contact Club Circle Affairs Music Studios 25 allowed at:[email protected] *For events involving alcohol, submit a “Request for Approval of Event Involving Alcohol” form and a participant list to the Office of Student Affairs.

 Notes for Use of Student Hall  Reservations are required.  Must receive advance approval for specific events or events involving alcohol.  Each group should be less than 25 people.  Time limit: up to three hours.  After use, facilities and equipment must be in their original condition. In the event that students do not follow facility policies or cause damage to facilities and/or equipment, violators will be charged for the full cost of repairs. Such offenses will also lead to suspension from using facilities in accordance with AIU Policy.  Music Studios are available for Club or Circle use. The music room in building E is also available for single student use.

2. Student Cabin Students may be granted permission to use the Student Cabin for activities, such as meetings and parties involving reasonable use of alcoholic beverages. 8:30 a.m. – 0:00 a.m. Hours *Alcohol is allowed from 4:00 p.m. to 0:00 a.m. . Location Next to the Club House, behind A building

The Office of Student Affairs

Reservations/Inquiries *Make a reservation at Student Services and submit an “Application for Usage of the Student Cabin” form and a participant list.

 Notes for Use of Student Hall and Student Cabin  Reservations are required.  Must receive an advanced approval for specific events or events involving alcohol.  After use, facilities and equipment must be in their original condition. In the event that students do not follow facility policies or cause damage to facilities and/or equipment, violators will be charged for the full cost of repairs. Such offenses will also lead to suspension from using facilities in accordance with AIU Policy.

3. Suda Hall When events or performances are not scheduled, students can use the facilities in Suda Hall. Hours 8:30 a.m. – 10 p.m. Indoor shoes *Indoor shoes are a pair of shoes for exclusive indoor Necessity use, which have never been worn outdoors, and thus have clean soles. Main Use Ceremonies, music concerts, various performances, etc. Available Facilities Arena, Running Track, and Weight Training Room Permitted Sports Basketball, futsal, volleyball, ping-pong, and badminton. Prohibited Sports Soccer, baseball, softball, tennis, soft tennis and Ultimate Frisbee. Reservations/Inquiries The Office of General Affairs

＊Do not shoot/throw/hit anything against wall. Some part of internal walls are fragile. If you damage anything you have to pay for repair.

How to Make a Reservation Reservation Arena Make a reservation at the Office of General Affairs. Basis No Available anytime except when events or class Running Reservation activities are held. Turn in his/her student ID to Track Necessary the Komachi Hall Office Available anytime except when events or class Weight No activities are held. Turn in his/her student ID to Training Reservation the Komachi Hall Office to receive the key. Room Necessary *Must sign liability form before use. NOTES:  No food or open drinks allowed on stage.  Drinks brought inside must be covered with a cap or lid.  Food is allowed in the entrance lobby only.  Weight Training Room use is limited to one hour per person.  Arena use is limited to an hour per person/group, but can be extended if the arena is not reserved by another party.  After use, facilities and equipment must be in their original condition. In the event that students do not follow facility policies or cause damage to facilities and/or equipment, violators will be charged for the full cost of repairs. Such offenses will also lead to suspension from using facilities in accordance with AIU Policy.

4. Sports Complex Students can use the facilities of the Sports Complex in Akita Central Park (Akita Chuo Koen) located across the street from AIU. Students must book in advance and pay fees and/or electricity charges for private use (student discounts are available). For more information, please visit the Akita Central Park website at: http://www.akisouko.com/chuo/ *Available in Japanese only Track and Field, Throwing Ground, Sky Dome, Artificial Surface Tennis Court, Hard Tennis Court, Baseball Field, Baseball Square, Facilities Archery Field, Soccer Field, Rugby Field, Sports Square, Arena, Weight Training Room, etc. Necessity Indoor shoes Reservations Akita Central Park Office /Inquiries 018-886-4141 (8:30 a.m. – 5:15 p.m. , Japanese Language only)

IMMIGRATION

IMMIGRATION  This section explains information for degree seeking and exchange/study abroad students.  Not applicable to Winter/Summer program students

When you first arrive at AIU, the Office of Student Affairs (OSA) will assist you in becoming a resident of Japan (a requirement). The OSA will request you to sign a power of attorney to complete the procedures on your behalf and will inform you by e-mail upon completion. If you have any questions or concerns, please visit the OSA.

1. Notification of Place of Residence Within 14 days of your arrival to AIU, you must notify your place of residence to the Ministry of Justice through a municipal office in Akita City. In order to complete this procedure on your behalf, the OSA will collect your passport and residence card and be returned to you upon completion. The notified place of residence will be written on the back of your residence card. For more information on the residence card and residency management system, please visit the Immigration Bureau of Japan website at: http://www.immi- moj.go.jp/newimmiact_1/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português

 For those who have not received a Residence Card at the Port of Entry Description of residence card issuance should have been stamped near the seal of landing verification in your passport. After notifying the Ministry of Justice of your place of residence, a residence card will be directly mailed to you at your notified place of residence, which will be printed on the front of your residence card. This takes about a week. Please bring your residence card to the OSA when you receive it so that they can file your immigration records to keep track of your visa status.

在留カード後日交付 Residence card will be issued at a later date 日本国入国審査官 Immigration Inspector, Japan

Description of

Residence Card

Issuance

SAMPLE

2. Work Permit Seal of Landing Verification  Permitted Working Hours Foreign nationals residing legally in Japan with resident status under ‘Student’ are not permitted to have a full-time job, but can work up to 28 hours a week during a semester, and up to 8 hours a day during a semester break. Such work permission may be granted if the student obtains the ‘Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted’ before engaging in work activities. If they work without the work permit, they may face a maximum of one-year imprisonment and/or a fine of up to ¥2,000,000.

 How to Obtain a Work Permit In order to obtain a work permit, you must go to the immigration bureau in person. For more information, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English

3. Residence Card A residence card will be issued to all foreign nationals that are legally residing in Japan for longer than three months with resident status under the Immigration Control Act. All or part of the information printed on the resident card will be recorded in an embedded IC chip to prevent forgery. You must carry your residence card at all times even when you have your passport on you.

For more information, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/newimmiact_1/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português

4. Period of Stay (Overstaying) You must leave Japan or apply to change to another Residence Status within 14 days of your last day of class at AIU, or you will be considered an illegal immigrant, even if your Residence Card is not expired.

You may not stay in Japan for job-hunting, tourism, or other purposes on a Student Residence Status. If you will be staying in Japan to enroll in another university, start a job or internship, or for any other reason, you must contact your sponsoring organization for instructions as to how to change your Residence Status.

Even if you will stay in Japan as a student at another school, you must change to a new Student Residence Status sponsored by that university.

If you change your Residence Status to “Short-Term Stay” to remain in Japan as a tourist, please understand that your National Health Insurance will become invalid immediately after you change your status, so you will become responsible for paying 100% of any medical bills after that time. Make sure that the validity dates of your self- purchased traveler’s insurance cover your entire stay, including any tourism periods.

5. Extension of Period of Stay/Change status If you intend to travel or continue studying at AIU or any other schools in Japan beyond your authorized period of stay, you must apply for change of status or an extension to your period of stay. The application must be submitted before your period of stay expires. Approval for status change/extensions take around two weeks and require an application fee of ¥4,000. Anyone who remains in Japan beyond his/her authorized period is subject to criminal punishment and deportation under the Immigration Control Act.

For more information on the extension of period of stay, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English

Front of Residence Card Back of Residence Card

Example of period of stay Assume the following date: The “Period of Stay” printed on the resident card is “2018 年 1 月 31 日” which is “January 31, 2018.” The last school day for Fall Semester is December 22, 2017 Accommodation period for on‐campus housing is December 24, 2017

December 22 January 5 (14 days after the Last school day) Last school day Last day you can stay as a “Student” in Japan

December 24 Last day you can stay in student apartment

December January 22 24 31 5 ▼ ▼ ▼ ▼ ▼

You have to leave Japan by If you want to stay in Japan after January 5, you have to change your resident status from “student” to “short January 5 even if your Resident term stay” or, if you are going to continue your study with Card has a longer period of stay. another institution or join an internship with some organization, you should acquire a new visa through the appropriate institution or organization. If you are in such a situation, please contact the Student Affairs.

6. Special Re-Entry Permit If you have a valid passport and residence card, and will be re-entering Japan within one year of your departure from Japan to continue your studies at a school in Japan, you must depart on the special re-entry permit. If you have done so, you will not be able to extend that permit while abroad. If your period of stay will expire within one year after your departure, you must re-enter Japan before the expiration of your period of stay. Otherwise, you will lose your resident status.

If you plan to re-enter Japan more than one year after your departure to continue your studies at a school in Japan, you are required to obtain a re-entry permit at the Immigration Bureau prior to your departure. You must extend your period of stay if it expires before re-entering Japan.

For more information on the special re-entry permit, please visit the Immigration Bureau of Japan websites at: http://www.immi-moj.go.jp/newimmiact_1/en/point_3-4.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English

(1) How to Depart from Japan on the Special Re-Entry Permit If you temporarily depart from Japan, be sure to present your residence card with an “Embarkation/Disembarkation Card for Reentrant” (called ‘ED Card’) making sure to mark the box indicating ‘Departure with Special Re-entry Permission’ on an ED Card to an immigration inspector at the international airport. You should notify an immigration inspector of your intention of departure by the special re-entry permit system. Upon submission of an ED Card, an approval stamp will be placed in your passport. You can get an ED Card at the tables located by immigration (passport control counter) after going through the security check at the airport.

(2) If You Do Not Depart from Japan on the Special Re-Entry Permit If you do not depart from Japan on the special re-entry permit, you will no longer be a resident of Akita, and your national health insurance and pension plan will be automatically cancelled. You may keep your residence card but it will have a hole punched in it by an immigration inspector, making the card invalid.

If you have a single-entry student visa, you will lose your resident status and will have to obtain a student visa all over again. If you have a valid multiple-entry student visa, you can still re-enter Japan under the student visa but you will have to register your place of residence again in order to obtain a valid residence card and to join the national health insurance and pension plan.

7. Immigration Bureau Sendai Regional Immigration Bureau – Akita Branch Akita Daiichi Chiho Godo Chosha 5th Floor 7-1-3 Sanno, Akita City Address 秋田市山王 7-1-3 秋田第一地方合同庁舎 5階 & Tel TEL: 018-895-5221 Hours Mon – Fri: 9 a.m. – 12 p.m. , 1 p.m. – 4 p.m. *Sat, Sun & Holidays: Closed Take the Kencho line bus* from bus terminal 1 of the west exit of Akita Station. Get off at ‘Kencho Shiyakusho Mae’ and walk toward Keyaki-dori. Directio From Keyaki-dori, turn left and walk for a few minutes. The Immigration ns Bureau will be on your right. *Kencho Line: 県庁中央交通線, 15-minute ride, ¥200/one way

Map

8. Kawabe Public Service Center 8. Kawabe Public Service Center 38-2 Houjyougasaki, Wada, Kawabe, Akita City Zip: 019-2629 Address 〒019-2692 秋田市河辺和田北条ケ崎３８−２ & Tel TEL: 018-895-5221 Mon – Fri: 8:30 a.m. – 5:15 p.m. Hours *Sat, Sun & Holidays: Closed Take the Wada line bus* from the AIU bus stop. Get off at “Tajika Iin Mae,” Directio then walk toward MaxValu for 250 meters. Kawabe Public Service Center is ns on our left. *AIU Line: 国際教養大学線, 15-minute ride, 160 JPY/one way

河辺市民サービスセンター

Kawabe Public Service Center

Map

FINANCIAL MATTERS

FINANCIAL MATTERS In general, Japan is a cash based society. It is rare to use personal checks, and in some local areas, credit cards will not be accepted. In addition, AIU tuition and housing fees cannot be paid by credit card or personal checks. However, there are exceptions to this general rule, such as in large shopping centers, department stores, and hotels. The following credit cards are usually accepted at hotels, restaurants, department stores, and shopping centers: American Express, Diners Club, JCB, Master Card, and Visa. There is no custom for tipping in Japan. It is unnecessary to tip a taxi driver and a waiter/waitress. However, high-class restaurants and hotels will include a service charge of about 10–15% in the bill for meals and accommodation.

1. Opening a Bank Account (* not applicable to winter/summer program) If you have requested to open a bank account during the new student orientation, the Office of Student Affairs (OSA) will open an Akita Bank account on your behalf. More detailed information will be given when you receive your passbook. If you wish to open an Akita Bank account by yourself, please go to the bank in person with your residence card, national health insurance card and hanko. It does not cost anything to open a bank account and there is no monthly maintenance fee or minimum daily balance requirement. Your bank account will be open and a passbook will be issued to you on the day of the application. Your ATM card will be mailed directly to you in about 5 business days.

2. Closing a Bank Account (* not applicable to winter/summer program) In order to close your bank account, go to any Akita Bank branch in person with your hanko, passbook, ATM card, and residence card. Your account can be activated without a monthly service fee for 10 years from the last activity. In other words, your account will be automatically suspended by Akita Bank if there is no activity in account for a period of 10 years. You can reactivate your account with your passbook, hanko and ID only at the Kawabe Branch, where your account was opened. At the same time, you will be able to receive any money left in your account. If you are not planning on coming back to Akita within 10 years, you are advised to close your account before you leave. The OSA cannot close your bank account on your behalf.

3. Obtaining a Hanko (* not applicable to winter/summer program) The OSA will order a hanko for those who have requested one during the new student orientation. You will receive it within 2 weeks. It costs SAMPLE approximately ¥500 and will be paid by the International Student Activity Fee, which you have already paid if you are an exchange/study abroad student. If you are a full-time student, the cost will be charged directly to you. A hanko is a stamp used in place of a signature in Japan. Please keep your hanko in a safe place since another person could use it to sign documents.

4. Passbook (Bank Book) and ATM Card (* not applicable to winter/summer program) SAMPLE Passbook (Bank Book): A passbook is a paper book used to record transactions on your account. If you apply for it through Office of Student Affairs, You will receive it within 2 weeks.

Passbook (Bank Book) ATM Card: The ATM card (called “cash card” in Japanese) will be directly mailed to you in about 5 business days after opening your bank account. Your PIN to access your account at ATMs will be given to you with your passbook. You can deposit and withdraw to/from your account (without an ATM card) through a teller at the bank. In this case, you will be asked for your passbook and hanko, and to fill out a form at a bank.

ATM Card (Cash Card) 5. ATMs You can deposit, withdraw, make a transfer, check your balance, update your passbook, and change your PIN for your Akita Bank account at any Akita Bank ATM. Akita Bank ATMs are not open 24/7 and ATM hours and differ by the ATM. In addition, ATM service fees will be charged for certain transactions.

 ATM on Campus Akita Bank ATM is available on campus. This ATM does not accept international cards. Mon–Fri: 9 a.m. – 6 p.m. Hours Sat, Sun & Holidays: 9 a.m. – 5 p.m. Location By the main entrance of B building ・Withdraw Cash ・Balance Inquiry Services ・Cash Deposit ・Update Passbook ・Make a Transfer ・Change PIN

 ATMs other than Akita Bank ATMs With an ATM service fee for each activity, you can deposit, withdraw, make transfers, or check balances at the ATMs at some other banks and also at convenience stores. The ATM hours and service fees differ by bank and convenience store.

 International ATM card You cannot use your overseas ATM card at Akita Bank ATM. See page 40 for more information.

6. Receiving a Wire Transfer (* not applicable to winter/summer program)  If you open a bank account through OSA at Akita Bank Kawabe branch To receive an international wire transfer, you need to notify the remitter of the following information of where the funds should be sent. When you receive the funds for the first time, you will receive a letter asking you to submit your Social Security and Tax Number. In that case, please submit it to Akita Bank Kawabe branch. The location of Kawabe branch is on page 38. From the second transfer, when you receive a wire transfer, Kawabe branch will send you a letter of notification.

 If you open your bank account with another bank or branch Please check the necessary information and procedure with your bank/branch.

Information for Wire Transfer

Beneficiary Name Your Name Beneficiary Phone +81-18-886-5934 Number Your Savings Account Number (7 digits) Beneficiary Account *See the front of your passbook Number *口座番号: Savings account number AIU, Name of Your Housing, Room Number Building Number, Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211 Japan Building Beneficiary Address Number Komachi Hall 193-3 Sakura Village 193-17 Global Village 193-4 University Village 193-8 Beneficiary Bank ABA SWIFT Bank Identification Code (BIC): AKITJPJT Beneficiary Bank Name The Akita Bank, LTD. Kawabe Branch Bank Code 0119 Branch Code/Routing 261 Number 12-4 Aza-Hojogasaki, Wada, Kawabe, Beneficiary Bank Address Akita City, Akita 019-2601 Japan Please write the relationship between you and the remitter, and the purpose of the remittance in the Notes designated remarks area when receiving a transfer so that the funds can be credited to your account as smoothly as possible.

7. Akita Bank/Post office near AIU

Akita Bank Kawabe Branch/秋田銀行河辺支店 Lobby Hours: Mon–Fri: 9 a.m. – 3 p.m. Sat, Sun & Holidays: Closed ATM Hours: Mon–Fri: 8:30 a.m. – 7 p.m. Sat, Sun & Holidays: 9 a.m. – 5 p.m. Address: 12-4 Aza-Hojogasaki, Wada, Kawabe, Akita City 秋田市河辺和田字北條ヶ崎 12-4 Telephone: 018-882-2011 Direction: Take the Wada line bus to Wada Station and get off at ‘Tajika Iin Mae.’ From Tajika Iin Mae, walk toward MaxValu for 200 meters (0.1 miles). Akita Bank will be on your left.

Wada Post Office/和田郵便局 Lobby Hours: Mon–Fri: 9 a.m. – 5 p.m. (For banking 9 a.m. – 4 p.m. ) Sat, Sun & Holidays: Closed ATM Hours: Mon–Fri: 8:45 a.m. – 6 p.m. Sat: 9 a.m. – 5 p.m. Sun & Holidays: 9 a.m. – 3 p.m. Address: 415-6 Kami-nakano, Wada, Kawabe, Akita City 019-2699 秋田県秋田市河辺和田上中野 415-6 〒019-2699 Telephone: 018-882-2900 Direction: Take the Wada line bus to Wada Station and get off at ‘Wada Station.’ Walk north for 150 meters, turn left, then walk another 150 meters, Wada Post Office will be on your left.

Akita Bank Goshono New Town Branch/御所野ニュータウン支店 Lobby Hours: Mon–Fri: 9 a.m. – 3 p.m. Sat, Sun: 10 a.m. – 4 p.m. (No Cash service available) Holidays: Closed ATM Hours: Mon–Fri: 8 a.m. – 9 p.m. Sat, Sun & Holidays: 9 a.m. – 7 p.m. Address: 2-1-50 Jizoden, Goshono, Akita City 秋田市御所野地蔵田 2-1-50 Telephone: 018-826-1771 Direction: Take the AEON line bus to AEON Mall (last stop). From AEON Mall, walk through the Mall, past Mister Donut and exit. Turn left and cross the street. The bank is located on the corner.

Goshono Post Office/御所野郵便局 Lobby Hours: Mon–Fri: 9 a.m. – 5 p.m. (For banking 9 a.m. – 4 p.m. ) Sat, Sun & Holidays: Closed ATM Hours: Mon–Fri: 8:45 a.m. – 6 p.m. Sat: 9 a.m. – 5 p.m. Sun & Holidays: Closed Address: 2-2-5 Jizoudenn, Goshono, Akita City 011-1413 秋田県秋田市御所野地蔵田２－２－５〒010-1413 Telephone: 018-826-1786 Direction: Take the AEON line bus to AEON Mall (last stop). From AEON Mall, walk through the parking lot, then cross the crosswalk. The Goshono Post Office is in front.

8. Exchanging Currency There are only limited places where you can exchange currency in Akita, so we strongly recommend you to exchange currency in a bigger city, such as Tokyo, or before coming to Japan.

 Foreign Currency Exchange You can exchange foreign currency at a bank. A foreign exchange fee will be charged per currency unit. The fee and exchange rate will differ by bank and the fee is usually included in the exchange rate. Please note that it may take a few business days to exchange Japanese yen into a foreign currency (if they are out of stock). Please make sure to bring your passport, Student ID card and residence card.

The Closest Bank from AIU that offers Foreign Currency Exchange Name of Hokuto Bank, Goshono Branch 北都銀行御所野支店 Bank [Lobby Hours] [Foreign Currency Exchange] Mon–Fri: 9 a.m. – 7 p.m. Hours Mon–Fri: 9 a.m. – 2 p.m. Sat, Sun & Holidays: Sat, Sun & Holidays: Closed 10 a.m. – 7 p.m. Tel 018-826-1161 Location 1st floor of AEON Mall Akita Take the AEON line bus to AEON Mall (last stop). From AEON Mall, go to the 1st floor on the east side. Hokuto Bank is located on the Directions right corner by the exit and is next to the pharmacy “Matsumoto Kiyoshi” (マツモトキヨシ).

9. International Credit Card and Bank/Debit Card Your international card may not work to get cash at certain ATMs. In the Mall, try the JP Bank ATM (the 3rd ATM from the left) on the 2nd floor. Those ATMs may accept your card. A service fee will be charged for each transaction and the rate will differ by bank or card company. For more information, please refer to the following webpage. JP Bank: http://www.jp-bank.japanpost.jp/en/ias/en_ias_index.html

7-Eleven stores also have Seven-Bank ATM which accepts international card. Please refer to the following URL for more detail: http://www.sevenbank.co.jp/intlcard/index2.html

10. Fees and Payments (*not applicable to winter/summer program students)  Tuition Tuition for students from AIU’s exchange partner institutions will be waived. Independent students are responsible for their tuition fee however. For more information, please ask your study abroad coordinator in your home institution or the Center for International Affairs.

 Other fees Other fees, including room, bedding & cleaning, meals, deposit, student activity, and insurance are available on the following webpage. http://www.aiu.ac.jp/international/en/in/pre-departure-information/cost-of-living/

 Payment Methods and Deadlines (*not applicable to degree seeking, winter/summer program students) Within 2-3 weeks before the payment deadlines, you will receive an announcement on an invoice via e-mail detailing all fees that you are responsible for in the following semester. You must pay the total fees stated on the invoice by the deadline (also stated on the invoice). The fees can be paid either by bank transfer to the bank account below or in cash to the Office of General Affairs. Payment methods are available on the following webpage. http://www.aiu.ac.jp/international/en/in/pre-departure-information/cost-of-living/

AIU RULES

AIU RULES FOR STUDENT DISCIPLINRY MEASURES

AIU RULES FOR STUDENT DISCIPLINARY MEASURES

Article 1. Purpose 1-1 The present Rules set forth the procedures and other necessary matters regarding the disciplinary measures provided in Article 57 of the Code of Akita International University (hereinafter referred to as “the Code of the University”) and in Article 41 of the Code of Akita International University Graduate School (hereinafter referred to as “the Code of the Graduate School”).

Article 2. Definition 2-1 “Students” herein referred to shall include undergraduates, graduate students, research students, non- degree-seeking students (including special non-degree-seeking students), auditors, special auditors, and international students.

Article 3. Principle of Disciplinary Measures 3-1 Discipline of students shall be determined by the President subsequent to judgments made by the Student Disciplinary Measures Judicial Committee (hereinafter referred to as “the Committee”). 3-2 Matters necessary for establishing the Committee shall be separately set forth.

Article 4. Subject of Disciplinary Measures 4-1 Acts that fall under the subject of disciplinary measures shall be as follows: (1) Criminal acts (2) Acts which violate human rights (3) Acts in violation of information ethics (4) Acts in violation of the Rules and Regulations of the University (5) Acts, which by exercising improper means such as violence, intimidation or fraud, obstruct the teaching and/or business activities of faculty and staff members of the University and/or the study, research and proper activities of students. (6) Acts that damage the honor of the University (7) Harassment (Inappropriate actions by a person or persons which cause disadvantages and/or damage, including psychological damage, to an individual or individuals, and/or deteriorate the environment for study and work.) (8) Academic Misconduct (Any acts such as cheating and plagiarism which violate the academic code of ethics.) (9) Acts amounting to the possession, use, cultivation or distribution of any drug or stimulant in any form which, though not strictly illegal, may lead to a similar state of mind as that caused by the use of illegal drugs or stimulants. The University reserves the right to determine which drugs or stimulants fall into this category. (10) Acts/behavior that threaten safety and order on campus

Article 5. Types of Disciplinary Measures 5-1 The contents of admonitory warning, suspension from the University and dismissal from the University set forth in Item 2 of Article 57 of the Code of the University and Item 2 of Article 41 of the Code of the Graduate School shall be as follows: (1) Dismissal from the University: A student who is dismissed will be forced to leave the University. In principle, readmission shall not be allowed. (2) Suspension from the University: A student may be suspended from the University for a period of up to one year, during which time neither class registration nor participation of University activities shall be allowed. (3) Admonitory warning: This represents the University’s intent to engage in disciplinary measures. Warning shall be given to the student by written notice. 5-2 Determination of disciplinary measures shall be made pursuant to the disciplinary measure standards separately set forth by the Committee.

Article 6. Commencement of Procedures 6-1 If an act that falls under Paragraphs 1 to 6 of Article 4 arises or is deemed likely to arise, the President shall, based on the report from the Dean of Students, refer judgment to the Committee without delay. 6-2 If an act that falls under Paragraph 7 of Article 4 arises or is deemed likely to arise, the President shall, based on the report from the Harassment Prevention / Measures Committee, refer judgment to the Committee without delay. 6-3 If an act that falls under Paragraph 8 of Article 4 arises, the Vice President / Academic Affairs shall take action in accordance with Dean of Students under Article 16 “Academic Dishonesty” of the Chapter 7 “Credits and Grading System” in AIU Academic Standards and Regulations for Registration. In the case the acts are more serious, the President shall, based on the report from the Vice President / Academic Affairs, refer judgment to the committee without delay.

Article 7. Notice of Exculpatory Opportunity 7-1 The Committee shall provide to the student, as the subject of judgment, a document specifying the following matters, and provide the student with an opportunity for appeal to be exploited either verbally or in writing. (1) Name of the student as the subject of judgment (2) Report of the act for which disciplinary action is advised (3) Content of the proposed disciplinary measures (4) Date / time and place of the verbal appeal or the submission deadline of the written appeal 7-2 If the document referred to in the preceding Item cannot be provided to the student directly, the written notice shall be sent to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch.

Article 8. Exculpation of the Student as the Subject of Judgment 8-1 The student as the subject of judgment may appeal either verbally or in writing on the date and/or at the place notified in preceding Article. 8-2 When no appeal is made, it shall be deemed that there is no objection to the proposed disciplinary measures and the judgment procedures shall be concluded. 8-3 If the student in question has made an appeal and information exists which calls into question the facts of the case, or if the student objects to the disciplinary measures, the student and parties concerned shall be questioned without delay, and submission of relevant materials shall be requested. 8-4 When considered necessary as a result of questioning, as specified in the preceding Item, the Committee shall conduct a reexamination. 8-5 When the student in question, although given an opportunity for appeal, neither attends the Committee meeting without due reasons, nor submits the requested materials, the student shall be deemed to have abandoned the right to appeal.

Article 9. Notice of Disciplinary Measures 9-1 The President shall, taking into consideration the committee’s proposed disciplinary measures under Articles 6 to 8, make a final determination. 9-2 Disciplinary measures shall be enforced once the notice of disciplinary measures specifying the content of the disciplinary measures (hereinafter referred to as “the Notice”) has been delivered to the student in question. 9-3 In case the Notice of the preceding Item cannot be delivered in person, the Notice shall be sent by registered mail to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch. 9-4 When the Notice of the preceding Item has been sent, a copy of the Notice shall be, in principle, sent to the guarantor (In the case of a non-degree-seeking international student, the Notice shall be sent to his/her home institution.) 9-5 The President shall be required to report all disciplinary measures at the Faculty Forum and to the University Management Committee.

Article 10. Measures to be Taken Prior to the Determination of Disciplinary Measures 10-1 Prior to the determination of the disciplinary measures in Item 1 of the preceding Article, when it is deemed inappropriate for the student, as the subject of judgment, to engage in activities on campus, the Committee may ask the student to leave campus for a period of time.

Article 11. Public Notice of Disciplinary Measures 11-1 If disciplinary action results in suspension or dismissal from the University, a report of the act, without reference to the student’s name, and the content of the disciplinary measures shall be, in principle, displayed publicly on campus for two weeks from the date in which disciplinary measures were determined.

Article 12. Exception to the Procedures 12-1 Only when it is objectively obvious that a student’s act is subject to any of the items under Article 4 and it is necessary to implement disciplinary measures urgently, the President may implement disciplinary measures without following the Committee’s judgment procedures. 12-2 When having implemented disciplinary measures pursuant to the provisions of the preceding Item, the President shall be required to report all decisions on disciplinary action to the Committee without delay.

Article 13. Shortening of the Period of Suspension from the University 13-1 Once a student has served half of the required suspension period, the Dean of Students may recommend that the President shorten the period of suspension if the student is considered to have fully reflected on his/her actions. 13-2 The President, once receiving the recommendation referred to in the preceding Item, shall refer the judgment thereof to the Committee without delay and, based on the Committee’s judgment, may shorten the student’s suspension period. 13-3 The change in disciplinary measures of the preceding Item shall be enforced once the notice of change in suspension from the University specifying the content of the change (hereinafter referred to as “the Notice of Change”) has been delivered to the student in question. 13-4 If the Notice of Change cannot be delivered to the student directly, the Notice shall be sent by registered mail to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch. 13-5 The President shall be required to report the changes in disciplinary measures at the Faculty Forum and to the University Management Committee without delay.

Article 14. Miscellaneous Provision 14-1 In addition to those defined in the present Rules, matters necessary for the procedures of disciplinary measures shall be separately set forth by the President.

Supplementary Provision The present Rules shall take effect from April 1, 2008.

Supplementary Provision The present Rules shall take effect from February 1, 2013.

Supplementary Provision The present Rules shall take effect from October 1, 2013.

DISCIPLINARY MEASURES STANDARDS SET BY THE STUDENT DISCIPLINARY MEASURES JUDICIAL COMMITTEE

Negligent and/or intentional bad student behavior has a negative impact on the general public and may cause material damage to the University. Therefore, it is necessary to take fair and severe measures so as to fulfill our social and moral responsibilities. All disciplinary measures shall be determined individually in light of the content of the act committed by each individual, and any action taken shall be based on clear standards, rules and policy.

Misconduct and penalties: Acts of misconduct and the penalty for each is listed in the table below. However, the following penalties shall not necessarily be made, because the actual determinations are to be made in a comprehensive manner taking into consideration the daily activities, social situation, responses after committing illegal and/or immoral acts and so forth, as well as the following: I. Motive, content and result of the act II. Degree of intention or negligence III. Impact on the University IV. Impact on the general public V. Past record of misconduct or illegal acts

Supplementary Provision The present Rules shall take effect from April 1, 2008.

Supplementary Provision The present Rules shall take effect from February 1, 2013.

Supplementary Provision The present Rules shall take effect from October 1, 2013

Table Types of misconduct Type of disciplinary measures

Criminal acts

Murder / arson Dismissal from the University

Theft / burglary / gambling / threat by words or conduct / assault / Dismissal, suspension from the University or indecent acts admonitory warning

Unauthorized and / or illegal possession, use, cultivation or distribution Dismissal from the University of any drug / stimulant in any form

Rape / Sexual Assault Dismissal from the University

Dismissal, suspension from the University or Molestation admonitory warning

Dismissal, suspension from the University or Stalking admonitory warning

Suspension from the University or admonitory Deliberate destruction of property warning

Suspension from the University or admonitory Violent speech and/or behavior due to intoxication warning

Suspension from the University or admonitory Underage drinking and the provision of alcohol to minors warning

Drunk driving Dismissal from the University Dismissal and/or suspension from the Driving under the influence of alcohol University Suspension from the University or admonitory Accident causing injury or death warning

Accident causing injury or death (Violation of obligation to take Dismissal from the University immediate measures)

Suspension from the University or admonitory Violation of traffic regulations (Reckless driving etc.) warning

Underage smoking and the provision of Suspension from the University or admonitory smoking to minors warning

Suspension from the University or admonitory Acts violating business-transaction-related laws (Pyramid sales etc.) warning

Suspension from the University or admonitory Inappropriate part-time job warning

Dismissal, suspension from the University or Illegal use of a computer or network admonitory warning

Acts violating human rights

Dismissal, suspension from the University or Bullying by words or conduct admonitory warning

Violent / prejudiced speech and/or Behavior toward a nation / people / Dismissal, suspension from the University or race / gender admonitory warning

Suspension from the University and/or Acts which violate information ethics admonitory warning

Dismissal, suspension from the University or Acts in violation of the Rules and Regulations of the University admonitory warning

Acts, which by exercising improper means such as violence, intimidation and fraud, obstruct the teaching and/or business activities of faculty and Dismissal, suspension from the University or staff members of the University and/or the study, research and proper admonitory warning activities of students.

Dismissal, suspension from the University or Acts that damage the honor of the University admonitory warning

Dismissal, suspension from the University or Harassment admonitory warning Serious or repetitive academic misconduct – cheating, plagiarism, Dismissal, suspension from the University or fraudulent use, document falsification, and/or reference use without admonitory warning permission Acts amounting to the possession, use, cultivation or distribution of any drug or stimulant in any form which, though not strictly illegal, may lead to a similar state of mind as that caused by the use of illegal drugs or Dismissal or suspension from the University stimulants. AIU reserves the right to determine which drugs or stimulants fall into this category.

Dismissal, suspension from the University or Acts/behavior that threaten safety and order on campus admonitory warning