Agenda Town Council Meeting
Tuesday, June 15, 2021 7:30 PM via ZOOM
Page
THE RYE TOWN COUNCIL WILL NOT BE MEETING IN PERSON. IN ACCORDANCE WITH THE GOVERNOR’S EXECUTIVE ORDER 202.97, UNTIL FURTHER NOTICE, MEETINGS WILL BE HELD VIA VIDEOCONFERENCING. THE RYE TOWN COUNCIL HAS ORGANIZED AN INTERACTIVE RYE TOWN COUNCIL MEETING ON TUESDAY, JUNE 15, 2021 AT 7:30 PM. MEMBERS OF THE PUBLIC WILL HAVE AN OPPORTUNITY TO SEE AND HEAR THE MEETING LIVE WITH THE USE OF A COMPUTER, TABLET OR SMARTPHONE. YOU CAN ALSO SEE THE VIDEO AND HEAR THE AUDIO OF THE LIVE SESSION ON TOWN OF RYE'S FACEBOOK PAGE. THERE IS A LINK POSTED ON THE TOWN’S WEBSITE OR YOU CAN ACCESS THE PROGRAM BY CLICKING HERE: https://www.townofryeny.com/council-meetings COMMENTS FROM THE PUBLIC SHOULD BE ENTERED INTO THE COMMENT SECTION ON THE FACEBOOK PAGE AND TO THE EXTENT POSSIBLE, WILL BE ADDRESSED BY THE COUNCIL AT THE END OF THE RELEVANT AGENDA ITEM OR AT THE END OF THE MEETING.
1. PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. ADOPTION OF MINUTES
3.1. Meeting Held May 18, 2021 3 - 15 05-18-2021 Meeting 06-08-2021 Special Meeting
4. PRESENTATIONS
4.1. Annual Audit Report for the Year 2020 - Jeffrey C. Shaver & Scott P. Oling 16 - 78 Town of Rye Audit Presentation Final 2020 Town of Rye Financial Statements
5. PUBLIC HEARING
Proposed Projects for Crawford Park and Rye Town Park
Public Comments
6. RESOLUTIONS/DISCUSSIONS
6.1. Resolution: Authorize a Grant Application to the Westchester Urban County 79 - 81 Consortium Community Development Block Grant (CDBG) for ADA Compliant Facilities for Crawford Park and Rye Town Park RESO -- Authorize a Grant Application to the Westchester Urban County Consortium Community Development Block Grant (CDBG) ADA Compliant Facilities for Crawford Park and Rye Town Park - Pdf Preliminary Floor Plan
7. REPORTS
7.1. Assessor Page 1 of 95
7.2. Crawford Park 82 - 83 Activity Rpt for 6-15-21 Mtg
7.3. Finance 84 - 89 Tax Receivables Summary as of 5.31.21 In Rem Receivables Detail as of 5.31.21
7.4. Receiver of Taxes 90 - 94 Tax Collections - May, 2021
7.5. Town Attorney
7.6. Town Clerk 95 Town Clerk's Report, May, 2021
8. ADJOURNMENT
Upcoming Meeting - July 20, 2021
Page 2 of 95
MEETING HELD MAY 18, 2021
A monthly meeting of the Town Board of the Town of Rye, New York, was held on Tuesday, May 18, 2021 at 7:30 P.M. via ZOOM due to the outbreak of the COVID-19 Pandemic with Supervisor Gary J. Zuckerman presiding.
PRESENT: in addition to Supervisor Zuckerman were Councilpersons Jill Axelrod, Lindsay Anne Jackson, Pamela Jaffee, Thomas Nardi and Town Clerk Hope B. Vespia.
ALSO PRESENT: Town Administrator Deborah Reisner, Town Attorney Jeffrey Binder, Town Comptroller David Byrnes, Town Receiver of Taxes Nicholas C. Mecca, Town Assessor Denise Knauer, Deputy Town Clerk Neiva Garces, Director of Grounds Victor Federico and Facilities and Community Liaison Camille Meola.
ABSENT: None * * * * * * * Supervisor Zuckerman led those present in the Pledge of Allegiance.
Supervisor Zuckerman called the meeting to order at 7:44 P.M. and asked Town Clerk Vespia to call the roll.
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On motion of Councilperson Axelrod, seconded by Councilperson Jaffee, and unanimously approved, the minutes for the meetings held April 20, 2021 and May 10, 2021 were adopted as submitted.
* * * * * * * Presentation: Preservation Training Program, sponsored by the World Monuments Fund (WMF) and the Woodlawn Cemetery Conservancy
David Thomas jumped on as he returned from an African American Advisory Board meeting and stated that this is a major opportunity for the African American Cemetery and the Town of Rye to have the war damaged monuments at the site repaired professionally. Mr. Thomas, who is extremely excited with this project, has completed the preliminary work and photographed all the monuments at the site. Frank Sanchis who represents the World Museum Monument Fund will let us know how this all works. Mr. Thomas will be meeting with Susan Olsen, of the Woodlawn Cemetery, on Friday and hopefully meet some of the students who will be involved and to have the opportunity to talk with one of the experts. Mr. Thomas expressed his gratitude to Susan Cleary from the Jay Heritage Center who brought him, Frank Sanchis and others together to handle this very important work. This is a major investment in the preservation of the site. Once this is completed, they hope to achieve several things; a real and lasting repair to some of the more damaged monuments enabling them to withstand and giving some young people apprenticeship opportunities. Working with the Woodlawn Cemetery in the Bronx, one of the most famous cemeteries in the country, and this collaboration among these organizations is really exciting.
Frank Sanchis, spoke about the World Monument Fund (WMF) in the United States, a non-profit historic preservation organization for fifty-five years based in New York City which also serves globally. Frank Sanchis, serves as director of a WMF Program in the United States that he and Susan Olsen of the Woodlawn Cemetery developed back in 2015. This is specifically a job development program for under-served youth in New York City to teach them the skills of stone masonry preservation. The program has been a great success and expanded to the Greenwood Cemetery in Brooklyn in 2017. At this point, as of the end of this May, one hundred fifty interns, who have attended a ten-week program, graduate. Some of the graduates go on to actually apprentice at the Woodlawn Cemetery to work for another year directly; usually two or three apprentices with a master trainer who is a certified stone mason. The apprentices will reset monuments that have fallen over, put together monuments that have cracked in half and dig up buried monuments. At the end of their apprenticeship, eighty percent of the graduates are able to get jobs. However, some apprentices are always looking for extra work. They thought it would be good to create an opportunity for past apprentices from the Woodlawn program to work and give back some of this knowledge, that they have, to African American cemeteries near Woodlawn. Mr. Sanchis reached out to Susan Cleary from the Jay Heritage Center who suggested the African American Cemetery in Rye. They developed the concept for a pilot program for one week consisting of four apprentices along with their master trainer to work for one week in June. Monuments are to be selected by Dave Thomas and Susan Olsen.
Page 3 of 95 The WMF is supporting this program which will be basically ten thousand dollars for one week. WMF will contribute one half and the Jay Heritage Center will contribute the other half. They are looking to be at the African American Cemetery in Rye for the week of June 14th with the hopes of getting a lot done. Mr. Sanchis mentioned that if this program actually works, they would like to replicate it, raise funds and meet with the African American Cemetery Advisory Board to find other such cemeteries in Westchester County to extend the program.
* * * * * * * * Presentation: Proposed Eagle Scout Project at the African American Cemetery
Jack Thomas Lawler was present to share the Eagle Scout Project he planned to take on at the African American Cemetery in Rye, New York.
“My project is to enhance the quality of the African-American Cemetery, located in the Town of Rye, next to the Southwest portion of Greenwood Union Cemetery. To reach this goal, I plan to plant three to four feet high holly plants behind the newly constructed sign installed by the Town of Rye. There will also be a newly constructed flower bed in front of the sign built with four x four by eight feet pressure treated wood. The flower bed will be eight feet by four feet by two to three feet high, as recommended by Mr. Victor Federico. The flower bed will have mulch and topsoil. There will be perennials planted in the flower bed that will grow to two feet tall, no taller when fully grown.”
On motion of Councilperson Jaffee, seconded by Councilperson Nardi, and unanimously approved, Jack Thomas Lawler as well as others who facilitate this project at the African American Cemetery shall be deemed as volunteers for the Town of Rye during the course of this project and are therefore insured under the Town NYMIR General Liability Policy.
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Community Solar
Claire Kokaska, who manages the Community Solar Program for Sustainable Westchester was present to explain this new initiative that was launched a few years ago to solve the problem of real lack of access to install solar panels on people’s homes which is expensive and there might be a tree in the way or the roof may be in need of repairs. Therefore, with Community Solar, there is a way for anyone who doesn’t have solar panels on the roof already, to subscribe to a community solar farm in Westchester and then receive discounts on their monthly electric. Ms. Kokaska has been working with the Town of Rye on a really exciting solar campaign to secure grant funding. The Town of Rye will be receiving a grant from NYSERDA to be used for the butler building to house their new landscaping electrical vehicles at the Crawford Park.
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Supervisor Zuckerman was happy to present this resolution recognizing June as LGBTQ and Gay Pride month and for every June thereafter. This resolution follows up on previous resolutions that the Town has passed in support of diversity and inclusion and support of the ADA community by reaffirming equality for people regardless of religion, ethnicity, gender, etc. Supervisor Zuckerman is proud to suggest this and knows that all the members of the Council feel the same. Furthermore, he believes this represents the values of the Town of Rye and it is expressed through the Town Council.
Resolution Recognizing June as LGBTQ+ Gay Pride Month in the Town of Rye
On motion of Councilperson Jaffee, seconded by Councilperson Jackson, the following Resolution was adopted:
WHEREAS, the Town of Rye cherishes the value and dignity of each person and appreciates the importance of equality and freedom; and
WHEREAS, all are welcome in the Town of Rye to live, work, play, and every family, in any form, deserves a place to call home where they are safe, happy, and supported by friends and neighbors; and
WHEREAS, the Town of Rye denounces prejudice and unfair discrimination based on age, gender identity, gender expression, race, color, religion, marital status, national origin, sexual orientation, or physical attributes as an affront to our fundamental principles; and
Page 4 of 95 WHEREAS, Pride Month began in June of 1969 on the one-year anniversary of the Stonewall Uprising in New York City after LGBTQ+ and allied friends rose up and resisted the constant harassment and discriminatory laws that have since been declared unconstitutional; and
WHEREAS, the Town of Rye appreciates the cultural, civic, and economic contributions of the Lesbian, Gay, Bisexual, Transgender, Queer, plus (LGBTQ+) community which strengthen our social fabric; and
WHEREAS, it is imperative that people of all ages in our community, regardless of sexual orientation, gender identity, and expression, feel valued, safe, empowered, and supported by their community leaders; and
WHEREAS, despite being marginalized, LGBTQ+ people continue to celebrate authenticity, acceptance, and love.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Rye hereby declares this June 2021 and every June thereafter, as LGBTQ+ Pride Month in the Town of Rye, that the gay pride flag be raised at Crawford Park, and urges residents to recognize the contributions made by members of the LGBTQ+ community and to actively promote the principles of equality, liberty, and justice.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None
EXHIBIT 1
The Town of Rye Joins Forces with Westchester County Municipalities and Community Groups to Root Out Hate, Antisemitism and Other Forms of Intolerance in New York and Around the World
On motion of Councilperson Axelrod, seconded by Councilperson Nardi, the following Resolution was adopted:
WHEREAS, our nation was founded on the principles of religious freedom and the right of all people to life, liberty and the pursuit of happiness; and
WHEREAS, contrary to those principles, there has been a significant increase of violent anti-Semitic attacks throughout the United States and particularly New York State's Hudson Valley Region; and
WHEREAS, although the recent incidents of antisemitism have gotten a great deal of attention, they are not the only incidents of hatred against individuals and property that have taken place in the last few weeks and months; and
WHEREAS, there have been an increasing number of hateful expressions of intolerance against minorities based on religion, including, but not limited to antisemitism, race, ethnicity and sexual orientation; and
WHEREAS, bigotry, discrimination, oppression and racism have no place in our community, in our county or in our country; and
WHEREAS, Westchester County and the Town of Rye have a long history of standing up, speaking out and protecting Human Rights; and
WHEREAS, the Town of Rye is committed to fostering an inclusive and hate free environment; and
NOW, THEREFORE, BE IT RESOLVED, that hatred based on religion, including, but not limited to antisemitism, race, ethnicity and sexual orientation has no place in the Town of Rye; and
BE IT FURTHER RESOLVED, that all people are welcome in the Town of Rye regardless of their religion, race, ethnicity or sexual orientation.
BE IT FURTHER RESOLVED, that hate will have no home in the Town of Rye. We are committed to promote openness, inclusion, freedom and mutual understanding by ensuring all people of Westchester County, regardless of race, religion, sexual orientation, gender identity, national origin or immigration status may live free from violence, harassment or prejudice. Our Town will make every effort to ensure that our community is one where all people are welcome, included and respected; and
BE IT FURTHER RESOLVED, that the Town of Rye will work with other levels of government and community groups to root out hate and promote understanding. We encourage municipalities to join this resolution and to join forces in ensuring that the vile history of anti-Semitism and other forms of intolerance in New York and around the world, ends now and ends here; and Page 5 of 95 BE IT FURTHER RESOLVED that a certified copy of this resolution shall be forwarded to each municipality in Westchester County and all those deemed necessary and proper so that the intent of our County elected leaders is widely known.
ROLL CALL AYES: Councilperson Axelrod, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: Councilperson Jackson
EXHIBIT 2 Resolution in Support of Racial Justice
On motion of Councilperson Jaffee, seconded by Councilperson Axelrod, the following Resolution was adopted:
WHEREAS, the preamble to the Constitution provides in part that “We the People of the United States, in order to form a more perfect Union, establish Justice, insure domestic Tranquility,” and,
WHEREAS, the 14TH Amendment to the United States Constitution guarantees that no person within the jurisdiction of the United States shall be denied the equal protection of the laws of the United States; and,
WHEREAS, the Town of Rye is a welcoming, inclusive community and an exceptional place to live, learn, work, play, build a business and raise a family; and,
WHEREAS, the Town of Rye recognizes the importance of equality and justice; and,
WHEREAS, the Town of Rye is strengthened by and thrives upon the rich representation of ethnic cultural, racial, gender and sexual identities of its residents; all of which contribute to the vibrant character of our Town; and,
WHEREAS, it is the intent of the Town of Rye that no person be denied the equal protection of the laws; nor shall any person be denied the enjoyment of his or her civil rights or be discriminated against because of their actual or perceived race, color, religion, national origin, sex, age, physical appearance, physical or mental ability, sexual orientation, or gender identity; and,
WHEREAS, the Town of Rye strictly adheres to any laws, rules or regulations that protect persons from discrimination based on actual or perceived race, color, religion, national origin, sex, age, physical appearance, physical or mental ability, sexual orientation, or gender identity.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Rye, does hereby resolve and reaffirm its commitment to inclusivity and the enforcement of any non-discrimination laws and states its opposition to systemic racism affecting Black, Indigenous and People of Color (BIPOC) in this and every other community in the United States of America.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None
EXHIBIT 3
Proclamation to Recommit to Full Implementation of the American Disability Act (ADA)
On motion of Councilperson Villanova, seconded by Councilperson Baxter, the following Resolution was adopted:
WHEREAS, on July 26, 1990, President George H.W. Bush signed into law the Americans with Disabilities Act (ADA) to ensure the civil rights of people with disabilities; and
WHEREAS, this legislation established a clear and comprehensive national mandate for the elimination of discrimination against individuals with disabilities; and
WHEREAS, on July 26, we will celebrate the anniversary of the signing of the ADA; and
WHEREAS, the ADA has expanded opportunities for Americans with disabilities by reducing barriers and changing perceptions, and increasing full participation in community life; and
Page 6 of 95 WHEREAS, the full promise of the ADA will only be reached if we remain committed to continuing our efforts to fully implement the ADA; and
WHEREAS, on the anniversary of the Americans with Disabilities Act, the Town of Rye celebrates and recognizes the progress that has been made by reaffirming the principles of equality and inclusion and recommitting our efforts to reach full ADA compliance;
NOW, THEREFORE, BE IT RESOLVED, the Town of Rye do hereby reaffirm to continue to work toward full ADA compliance.
ROLL CALL AYES: Councilpersons Nardi, Baxter, Villanova, and Supervisor Zuckerman NOES: None ABSENT: Councilperson Jackson
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Town Administrator, Deborah Reisner, briefly explained that one of the critical pieces of the expansion of the Justice Court is the Town’s ability to handle all of the parking tickets generated in the Village of Port Chester and by a stroke of luck, both use Passport as the parking enforcement vendor which meant that one of the least complicated things that had to be accomplished was the merging of the two systems. “It is an extension of our contract with passport and focused on bringing more modernization to our parking ticket administration process.”
Resolution to Amend and Extend the Parking Enforcement Contract with Passport Technologies for the Town of Rye
On motion of Councilperson Jackson, seconded by Councilperson Nardi, the following Resolution was adopted:
WHEREAS, the Town of Rye, as part of its assumption of responsibilities for the Village Court of Port Chester, will be responsible for the administration and adjudication of parking tickets issued in the Village of Port Chester; and
WHEREAS, the Town staff has deemed it in the best interests of all concerned that the current parking enforcement contract with Passport technologies be extended and amended as outlined in the attached supporting documentation; and
WHEREAS, under the contract extension, Passport shall be compensated with six (6) percent of revenue collected for its enforcement services (see attached) and said fee arrangement shall be in effect for the next two years; and
WHEREAS, after an initial two-year period, Passport’s agreement with the Town of Rye shall be renewable at the same fixed pricing schedule as set forth above;
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Rye hereby authorizes its staff and/or Supervisor to enter into a two-year contract with Passport for Parking Enforcement services.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None
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Resolution Authorizing the Town to Engage a Consultant, Stephanie Timm-Austin (nunc-pro-tunc) to Assist the Town in Setting Up and Managing the Newly-Expanded Town Justice Court.
On motion of Councilperson Nardi, seconded by Councilperson Axelrod, the following Resolution was adopted:
WHEREAS, The Port Chester court was dissolved and the Town of Rye Justice Court has absorbed the Village’s judicial caseload; and
WHEREAS, this court will be the busiest Town Justice court in Westchester County; and
WHEREAS, Town Staff and Administrative Judge have determined that it is in the best interests of the Town that additional support and assistance be provided to the Chief Court Clerk and administrative staff of the newly-expanded Town of Rye Justice Court in the form of an outside consultant; and
Page 7 of 95 WHEREAS, Stephanie Timm- Austin will provide staff management advice devoted to best practices for managing a large staff; and
WHEREAS, Ms. Timm-Austin will also advise and assist with preparing New Position Duties Statements (Form LJ-3) as required by the Westchester County Office of Human Resources and be on-call for general questions, inquiries and assistance; and
WHEREAS, Ms. Timm- Austin will be paid twenty-five hundred dollars ($2,500.00) (retroactive to February 28, 2021) for her consultancy services and said consultancy shall extend to December 31, 2021.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Rye hereby retains Stephanie Timm-Austin for the purposes of advising the Town Justice Court personnel as to the Court best administrative practices for a fee of $2,500.00 retroactive to February 28, 2021 and extending to December 31, 2021.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None
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Supporting the Village of Mamaroneck in an Application to the Bridge NY Grant Program to Replace the Tompkins Avenue Bridge over the Mamaroneck River
On motion of Councilperson Jackson, seconded by Councilperson Nardi, the following Resolution was adopted:
WHEREAS, pursuant to a March 2004 stipulation and settlement between and among the Village of Mamaroneck, Town of Mamaroneck, Town of Rye, Village of Port Chester and the Village of Rye Brook, in the event that grant funding is being sought for maintenance activities (including replacement) of bridges located in the Village of Mamaroneck, all of the participating municipalities will jointly file in any local, State, or federal application or other application seeking grant funds to maintain and/or repair the bridges; and
WHEREAS, the Village of Mamaroneck is seeking Bridge NY Grant funding to replace one such bridge, the Tompkins Avenue Bridge over the Mamaroneck River; and
WHEREAS, pursuant to the 2004 agreement, the Village of Mamaroneck is wholy responsible for the bridge replacement with no capital costs of the bridge structure replacement to be incurred by the other municipalities that are party to said agreement;
NOW, THEREFORE, BE IT RESOLVED, that the Town of Rye, herein agrees with this Village of Mamaroneck’s project approach to seek grant funding to replace the Tompkins Avenue Bridge over the Mamaroneck River.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None
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Resolution to Approve Two Change Orders Regarding On-Going Construction at the Otter Creek Bridge (South Barry Avenue Bridge)
On motion of Councilperson Nardi, seconded by Councilperson Jackson, the following Resolution was adopted:
WHEREAS, over the last six weeks, emergency reconstruction has been taking place regarding the wing wall supports for the South Barry Avenue Bridge over the Otter Creek in the Rye Neck section of the Town of Rye; and
WHEREAS, during the course of construction, the Town’s Engineers, Dolph Rotfeld Engineering, has determined along with the contractor doing the reconstruction that two change orders are necessary to complete the work in a timely and professional manner:
Change Order #1 – an increase to the overall project of four thousand, five hundred fifty-five dollars ($4,555.00) for the performance payment, and 2-year maintenance surety (see attached C/O); and
Change Order #2 – furnish and install control low strength backfill material (K-Crete) over water main at test pit excavation to protect the local water main as requested by the Westchester Joint Water Works afterPage 8 of 95 an onsite inspection of same. The cost for said change order is three thousand, forty-six dollars nd seventy- eight cents ($3,046.78.) (see attached C/O)
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Rye hereby authorizes Town staff and/or the Town Supervisor to appropriate the necessary funds to accomplish the purposes of the above-referenced Change Orders as recommended by the Town’s professional engineers.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None * * * * * * *
Town Administrator, Deborah Reisner, was approached “many months ago by Sustainable Westchester and introduced us to the American Green Zone Alliance that is established on the West Coast and is just beginning to be established on the East Coast. AGZA is beginning to work with communities in Westchester County to bring sustainable landscaping education to the community and all nature of guidance with regard to the purchasing of equipment, learning how to use equipment, and teaching landscapers both by example and by instruction on how to adopt sustainable landscaping practices.”
Resolution Authorizing the Town of Rye to Enter into a Memorandum of Understanding with the American Green Zone Alliance to Facilitate the Town’s Green Zone Certification
On motion of Councilperson Jaffee, seconded by Councilperson Axelrod, the following Resolution was adopted:
WHEREAS, the Town of Rye prides itself on reducing its carbon footprint and enhancing its standing as an environmentally aware community; and
WHEREAS, the Town of Rye grounds maintenance staff lead by its Director of Grounds and Facilities, has already adopted 100% sustainable landscaping practices at Crawford Park including the purchase and use of electric landscaping equipment; and
WHEREAS, as part and parcel of the Town’s efforts to improve its standing in the sustainability community it wishes to enter into a memorandum of understanding with the American Green Zone Alliance (AGZA) and take the “Green Zone Certification Pledge”; and
WHEREAS, the above actions will ensure that the requirements of the AGZA Green Zone program have been met and are ongoing for Crawford Park, which will be designated with Green Zone Certification and
WHEREAS, the following summarizes the certification program specifics and the roles and responsibilities of the constituent parties:
An AGZA Certified Green Zone will be established at Crawford Park in the Town of Rye, NY.
AGZA Green Zone Certification is intended to achieve reductions in air pollution, noise pollution, and toxic waste associated with the use and maintenance of internal combustion grounds maintenance equipment by transitioning all routine maintenance to low noise, zero emission practices.
The goals are to protect the health of workers and the public, enhance quality of life, and improve the quality of the environment. Certification will be given upon transitioning Crawford Park to lower impact landscape maintenance practices under the requirements detailed below.
In addition to the Certification, the Town will receive a list of best practices for landscape maintenance at the park and beyond. Once AGZA Green Zone Certification is issued for the property(s)designated on this agreement, it is expected the Town of Rye will oversee and strive to maintain the conditions required of a Certified Green Zone on the property(s) -- namely, that: No two-stroke internal combustion tools are to be used in the Certified Green Zone areas. Allowances for gas equipment only include heavy chainsaw workloads, seasonal aeration and dethatching. Absolutely no gas leaf blowers will be permitted even in the fall season.
AGZA Green Zone® Certification for the Town of Rye will be run in partnership with Sustainable Westchester, a local nonprofit organization, and Quiet Communities, Inc. (QCi), a national nonprofit organization. Sustainable Westchester performs project oversight to ensure the success of the Green Zone as a model for the County of Westchester, and helps with outreach and marketing. With AGZA, QCi generates ELF™ (Environmental Landscape Footprint) reports for AGZA Green Zone Certifications Pageand 9 of 95 provides evidence-based health and impact education and publications relating to the harms of gas-powered operations.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Rye, hereby authorizes the Town staff and/or the Town Supervisor to effectuate the paperwork necessary to facilitate the Town’s Green Zone Certification.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None
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Town Assessor, Denise Knauer, briefly explained that this is just a formality to extend what we did last year when we accepted the electronic filing of grievances. It’s a resolution to do the same this year in accordance with New York State standards for electronic real property tax administration. “New York State set out the standards and we’re just complying with them”.
Adopting a Resolution to Authorize the Acceptance of Electronic Filing of Assessment Complaints with the Office of Assessment
On motion of Councilperson Jackson, seconded by Councilperson Axelrod, the following Resolution was adopted:
WHEREAS, Real Property Tax Law authorizes the Town of Rye (the “Town”) to accept electronic filing (e-filing) of complaints for the administrative review of real property assessment;
WHEREAS, the Town Board believes that the electronic filing of complaints has several benefits to the Town and to its residents, including but not limited to (1) reducing the exposure of the Town Staff and the public from the spread of COVID-19 virus; (II) record keeping and verification that the e-filing system provides; (III) reducing the amount of paper and travel; which encourages environmental sustainability; (IV) convenience for the residents of the Town;
WHEREAS, for the above-mentioned reasons, the Town Board desires to authorize the Town Assessor to accept complaints by e-filing;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes and directs the Assessor of the Town of Rye to accept assessment complaints e-filed to the Assessment Office, and
BE IT FURTHER RESOLVED, that the following rules shall be in place for acceptance of e-filed complaints:
1. Complaint Forms (RP-524) (the “Form”) shall be available to the public on the Town Website www.townofryeny.com
2. Staff of the Assessment Office shall inform any person requesting a Form that the complaints may be filed by e-filing and provide them with the RP-524 that contains instructions for filing and further instructions for how to accomplish the e-filing.
3. The Town Assessor opting to allow electronic filing complaints shall publish instructions for e- filing complaints by a method reasonably calculated to reach complainants who wish to e-file before the Board Assessment Review meets to review complaints.
4. Property owners may e-file the Form themselves or by an authorized representative or an attorney may file a Form on their behalf. A fully completed power of attorney or designation of representative must accompany the Form or it may be rejected.
5. A separate Form must be e-filed for each individual parcel unless the Assessor, in his/her discretion, agrees in writing that a single Form will be accepted for certain contiguous parcels identified in writing by the Assessor.
6. By choosing to e-file, the Complainant consents to receive correspondence related to their complaint, as well as the determination of the Board of Assessment Review, via e-mail or other electronic method established by the Town.
7. Complainants must e-file documents in advance of the filing deadlines set by the State. User problems such as problems with a user’s telephone line, internet service provider, hardware, software, acts of nature or problems understanding or following the e-filing instructions, or rejection of documentsPage 10 of 95 because they contain a virus will not excuse untimely filing. A Complainant who cannot e-file a document because of any of these problems must file conventionally and timely. The Town’s inability to receive a document via its e-filing system due to technical failure will not excuse an untimely filing unless the Town acknowledges the technical failure in writing and agrees to an extension of time.
BE IT FURTHER RESOLVED, that this Resolution shall be posted on the Town Bulletin Board and on the Town Website.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None * * * * * * *
Receiver of Taxes, Nicholas Mecca, stated that his office had been working on this for quite some time. We have the system in place where people can pay online but this is a much more modern software with flexibility to the people and the savings on the fees. Our other system had an ACH or e-check $3.00 dollar charge minimum and maximum charge $9.00 dollars. Sturgis has a dollar and a quarter flat fee, there’s no charge to it. The credit card people, we were paying 2.8%, this one is now going to be 2.35 so both have savings. The big thing is that this will allow the people to go online and see their tax payments. Our old one could not be done so if they needed to know what their taxes for the year was or was the bill paid or did we get the check, they have to call us to find this information now with this new system, once up and running down the road, they can go right online to get these questions answered. So, we’re hoping that in a nutshell, it’s going to be a thousand percent improvement”. The program will go into effect on September 1st.
Resolution to Approve the Town of Rye’s Selection of Sturgis Web Services to Provide Electronic Payment Processing for Tax Collection Services.
On motion of Councilperson Nardi, seconded by Councilperson Jaffee, the following Resolution was adopted:
WHEREAS, the Town has recently sought proposals from several potential vendors to process Town tax payments electronically as part of the municipal government's continuing efforts to modernize, increase convenience and provide enhanced services to the tax payers of the Town; and
WHEREAS, after a thorough review of all proposals received, the Town staff, led by the Town Receiver’s office and Town Administrator, have selected Sturgis Web Services (Sturgis) as the firm that offers the best value in processing electronic tax payments for the Town of Rye (see attached agreement and proposal); and
WHEREAS, the processing fee for e-checks/ACH offered by Sturgis represents a cost reduction for tax payers from current payments of $3 to $9 to a flat transaction fee of $1.50. And credit card convenience fees will be reduced from 2.8% to 2.35%; and
WHEREAS, included in Sturgis’ deliverables to the Town, will include the following: billing statements, payment notices, web payments, phone payment capabilities, e-check processing, and integration with the Town’s property tax records database; and
WHEREAS, as a further savings to the tax payers of the Town of Rye, Sturgis has waived the software implementation service fee, a savings of nearly $19,000.00; and
WHEREAS, the fees for these services are set forth in Schedule B and are on a per-transaction basis.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Rye hereby authorizes the Town Supervisor or the Town Administrator to enter into a contract with Sturgis for the provision of electronic payment processing for tax collection services for the Town of Rye.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None * * * * * * *
Resolution to Approve a $5,000 Stipend for John Michael Concha, Intermediate Tax Clerk for the Town of Rye, for Additional Duties Assigned to Him Regarding the Town’s Planned Online Payment System
On motion of Councilperson Jackson, seconded by Councilperson Axelrod, the following Resolution was adopted:
WHEREAS, the Town of Rye’s Tax Department has been considering an upgrade to a more robust online payment platform for the last several years; and Page 11 of 95 WHEREAS, after investigating many product options, Town Receiver, Nick Mecca has selected a product from Sturgis/Value Payment Systems of Atlanta, that will offer the tax payers of Rye considerably more functionality for a lower cost than our current technology can offer; and
WHEREAS, in preparation for said upgrade to an online payment system, John Michael Concha has been tasked by the Receiver to take the lead on this conversion project; and
WHEREAS, he already has been taking the lead in the product discussions and legwork, heretofore and said work is above and beyond the normal duties of an intermediate clerk in the Tax Receiver’s department; and
WHEREAS, in consultation with the Tax Receiver, the Town Administrator has recommended that John Michael receive a stipend of five thousand dollars ($5,000.00) for the additional work and hours that will be required by this critical project.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town Rye hereby authorizes the payment of a ($5,000.00) stipend to John Michael Concha, Intermediate Tax Clerk for the Town of Rye in conjunction with his further duties relating to the implementation of the Town of Rye’s online payment system.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None
* * * * * * *
The Town of Rye Approves a Donation of $5000.00 to the Village of Port Chester Towards the 4th of July Festivities and Fireworks
On motion of Councilperson Jackson, seconded by Councilperson Nardi, the following Resolution was adopted.
WHEREAS, the Town Board of the Town of Rye annually approves a donation towards the Village of Port Chester July 4th festivities, and
WHEREAS, the Village of Port Chester is in the process of making plans for potential celebrations and programming this summer which would include a public fireworks display, and
WHEREAS, the Village is reaching out to community partners for their support to sponsor the event through funding and contributions and has requested the Town of Rye to consider a donation of five thousand dollars ($5,000.00).
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Rye approves a donation of and not to exceed $5,000.00 toward the 2021 Village of Port Chester Fourth of July Fireworks and Celebration.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None * * * * * * *
The following Departmental Reports were received and ordered filed:
TOWN CLERK HOPE B. VESPIA, for the month of April, 2021 Total submitted to the Supervisor…………………………………………………………………$2,231.50
RECEIVER OF TAXES NICHOLAS C. MECCA, for the month of April, 2021
Deposited to Supervisor, Town of Rye………………………………...... $30,932,711.81 Deposited to Treasurer, Village of Port Chester………………………...... $ 140,718.98 Deposited to Treasurer, Village of Rye Brook...... $ 33,041.53
Total…………………………………………………………………...... $31,106,472.32
There being no further business, on motion of Councilperson Nardi, seconded by Councilperson Axelrod and unanimously approved, the meeting was adjourned at 9:32 P.M. Page 12 of 95 Respectfully submitted,
Hope B. Vespia Town Clerk
Page 13 of 95
MEETING HELD JUNE 8, 2021
A special meeting of the Town Board of the Town of Rye, New York, was held on Tuesday, June 8, 2021 at 6:00 P.M. via ZOOM due to the outbreak of the COVID-19 Pandemic with Supervisor Gary J. Zuckerman presiding.
PRESENT: in addition to Supervisor Zuckerman were Councilpersons Lindsay Anne Jackson, Pamela Jaffee, and Thomas Nardi.
ALSO PRESENT: Town Administrator Deborah Reisner, Town Attorney Jeffrey Binder and Deputy Town Clerk Neiva Garces, Victor Federico Director of Grounds and Facilities and Community Liaison Camille Meola.
ABSENT: Councilperson Jill Axelrod and Town Clerk Hope B. Vespia
* * * * * * *
Supervisor Zuckerman led those present in the Pledge of Allegiance. Supervisor Zuckerman called the meeting to order at 6:08 P.M. and asked Deputy Town Clerk Garces to call the roll.
* * * * * * *
Resolution to Approve a Contract for the Town of Rye Justice Court Interior Renovations to Accommodate the Newly-Expanded Town of Rye Justice Court at 350 North Main Street, Port Chester, NY
On motion of Councilperson Jaffee, seconded by Councilperson Nardi, the following Resolution was adopted:
WHEREAS, the Village of Port Chester has dissolved its Police Justice Court effective May 15, 2021; and
WHEREAS, the Town of Rye has expanded its justice court to provide judicial services formerly provided by the Village of Port Chester Justice and Police Court, making it one of the most active justice courts in the State of New York; and
WHEREAS, the Town of Rye Justice Court, with an expanded staff and an increase in the number of justices and responsibilities, will locate at 350 North Main Street, a municipal building that formerly housed the Port Chester Village Court on the second floor; and
WHEREAS, the Town has determined that the new Town Justice Court’s requirements are best met with a space on the second floor that has been reconfigured and renovated to house its expanded operations; and
WHEREAS, on May 14, 2021, the Town released specifications and bid documents for said renovations under the guidance of the Town architect, Arconics Architecture, PC; and
WHEREAS, said bid documents called for alterations, among other items, to the courthouse’s second floor space that include: demolition and rubbish removal, framing, drywall and taping, finish carpentry and millwork, acoustic ceiling and grid, doors and hardware, electrical power and lighting, fire alarm devices, priming and painting, and carpet tile and base f; and
WHEREAS, while only one bid was received and opened, the submission was reviewed by the Town’s architect who determined that the only bidder, Pierotti Corporation of Harrison, NY with a lump sum bid one hundred eighty-nine thousand, eight hundred dollars ($189, 800.00), was a responsible selection for the Town as the bid was in line with the budget expectations.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Rye, hereby awards the Rye Town Court Alteration to Administrative Spaces construction project to Pierotti Corporation for a project cost not to exceed the sum of $189,800.00.
ROLL CALL AYES: Councilpersons Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: Councilperson Axelrod
* * * * * * *
Page 14 of 95 Resolution to Engage Evans Associates Environmental Consulting, Inc. for the Environmental Review of Crawford Park Grounds Improvement Projects
On motion of Councilperson Jaffee, seconded by Councilperson Nardi, the following Resolution was adopted:
WHEREAS, the Town of Rye wishes to improve Crawford Park and do so in an environmental sustainable manner which also comports with New York State’s environmental review strictures; and
WHEREAS, the Town of Rye has engaged Evans Associates, of Bethany Ct., for prior projects at Crawford Park and Rye Town Park; and
WHEREAS, the Town Council of the Town of Rye has determined that it is in the Town's best interest to engage said Evans Associates for this project, and
WHEREAS, the scope of work that Evans Associates, led by Beth Evans, PWS, shall include the completion of a full environmental assessment form as well as the preparation of a project narrative discussing existing site conditions, any potential impacts associated with renovating the existing trail, the field improvements, and the new bocce court among other necessary items; and
WHEREAS, the cost for the above-referenced services shall not exceed three thousand dollars ($3000) to complete all of the environmental review documentation;
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Rye hereby authorizes the Town Supervisor or his designee to enter into a contract with Evans Associates for professional services related to certain Crawford Park improvement projects, at a cost not to exceed $3,000.
ROLL CALL AYES: Councilpersons Jaffee, Jackson, Nardi and Supervisor Zuckerman NOES: None ABSENT: Councilperson Axelrod
* * * * * * *
On motion of Councilperson Jackson, seconded by Councilperson Nardi and unanimously adopted, the date for the Public Hearing to submit applications for Crawford Park and Rye Town Park improvement projects through the Community Development Block Grant (CDBG) program being administered by the Westchester Urban County Consortium was set for June 15, 2021 at 7:30 p.m.
* * * * * * *
On motion of Councilperson Jaffee, seconded by Councilperson Jackson, and unanimously approved, the meeting was adjourned into executive session at 6:16 p.m. for the purpose to discuss contract negotiations. The meeting resumed at 6:45 p.m. with no action taken.
* * * * * * *
There being no further business, on motion of Councilperson Nardi, seconded by Councilperson Jackson, and unanimously approved, the meeting was adjourned at 6:46 P.M.
Respectfully submitted,
Neiva M. Garces Deputy Town Clerk
Page 15 of 95
Town of Rye, New York
Financial Statements and Supplementary Information
Year Ended December 31, 2020
Page 16 of 95 Page 17 of 95 Town of Rye, New York
Table of Contents
Page No.
Independent Auditors' Report 1
Management’s Discussion and Analysis 4
Basic Financial Statements Government-Wide Financial Statements Statement of Net Position 12 Statement of Activities 13 Fund Financial Statements Balance Sheet - Governmental Funds 14 Reconciliation of the Governmental Funds Balance Sheet to the Government-Wide Statement of Net Position 15 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 16 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 17 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund 18 Fiduciary Fund Statement of Fiduciary Net Position 19 Statement of Changes in Fiduciary Net Position 20 Notes to Financial Statements 21 Required Supplementary Information Other Post Employment Benefits Schedule of Changes in the Town’s Total OPEB Liability and Related Ratios 46 New York State and Local Employees’ Retirement System Schedule of the Town’s Proportionate Share of the Net Pension Liability 47 Schedule of Contributions 47
Combining and Individual Fund Financial Statements and Schedules
General Fund Comparative Balance Sheet 48 Comparative Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual 49 Schedule of Revenues Compared to Budget 51 Schedule of Expenditures Compared to Budget 52 Capital Projects Fund Comparative Balance Sheet 54 Comparative Statement of Revenues, Expenditures and Changes in Fund Balance 55
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Page 19 of 95
Independent Auditors’ Report
The Honorable Supervisor and Town Board of the Town of Rye, New York
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the Town of Rye, New York (“Town”) as of and for the year ended December 31, 2020, and the related notes to the financial statements, which collectively comprise the Town’s basic financial statements as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditors’ Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Town’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
PKF O’CONNOR DAVIES, LLP 500 Mamaroneck Avenue, Harrison, NY 10528 I Tel: 914.381.8900 I Fax: 914.381.8910 I www.pkfod.com
PKF O’Connor Davies, LLP is a member firm of the PKF International Limited network of legally independent firms and does not accept any responsibility or liability for the actions or inactions on the part of any other individual member firm or firms. Page 20 of 95 Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information of the Town, as of December 31, 2020, and the respective changes in financial position and the respective budgetary comparison for the General Fund for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in Note 4 in the notes to financial statements, on March 11, 2020, the World Health Organization declared a global pandemic as a result of the spread of COVID-19 (“Coronavirus”). Our opinion is not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that Management’s Discussion and Analysis and the schedules included under Required Supplementary Information in the accompanying table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary and Other Information
Our audit for the year ended December 31, 2020 was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Town’s basic financial statements. The individual fund financial statements and schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements.
The individual fund financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements for the year ended December 31, 2020 and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the basic financial statements as a whole for the year ended December 31, 2020.
We also previously audited, in accordance with auditing standards generally accepted in the United States of America, the basic financial statements of the Town as of and for the year ended December 31, 2019 (not presented herein), and have issued our report thereon dated August 14, 2020, which contained unmodified opinions on the respective financial statements of the governmental activities, each major fund and the aggregate remaining fund information. The individual fund financial statements and
2 Page 21 of 95 schedules for the year ended December 31, 2019 are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relate directly to the underlying accounting and other records used to prepare the 2019 financial statements. The individual fund financial statements and schedules have been subjected to the auditing procedures applied in the audit of the 2019 basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare those financial statements or to those financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole for the year ended December 31, 2019.
PKF O’Connor Davies, LLP Harrison, New York June 9, 2021
3 Page 22 of 95
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Page 23 of 95 Town of Rye, New York Management’s Discussion and Analysis December 31, 2020
Introduction
This discussion and analysis of the Town of Rye, New York’s financial statements provides an overview of the financial activities of the Town of Rye for the fiscal year ended December 31, 2020. Please read it in conjunction with the basic financial statements and the accompanying notes to those statements that follow this section.
Financial Highlights for Fiscal Year 2020
On the government-wide financial statements, the liabilities and deferred inflows of resources of the Town exceeded its assets and deferred outflows of resources at the close of fiscal year 2020 by ($1,356,609) which represents a decrease of $2,327,273 from fiscal year 2019.
As of the close of the current fiscal year, the Town’s governmental funds reported combined ending fund balances of ($2,978,084), a decrease of ($1,774,368) from the prior year. Exclusive of the Capital Projects Fund, the combined ending fund balances were $1,719,745. Of this latter amount, the unassigned fund balance was $1,277,738 or 74%. This amount is available for spending at the Town’s discretion.
At the end of the current fiscal year, unassigned fund balance for the General Fund was $1,277,738 or 30% of total General Fund expenditures and other financing uses. The General Fund reported an ending fund balance of $1,719,745 which represents a decrease of ($626,811) from fiscal year 2019.
The unrestricted deficit on the government-wide financial statements at December 31, 2020 is primarily attributed to the impact of the provisions of GASB Statement No. 75, “Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions (“OPEB”)”. This statement addresses accounting and financial reporting for OPEB by establishing standards for recognizing and measuring liabilities, deferred outflows/inflows of resources and expenses/expenditures. This statement identifies the methods and assumptions that are required to be used to project benefit payments, discount projected benefit payments to their actuarial present value and attribute that present value to the periods of employee service. At December 31, 2020, the Town reported a liability of $5,404,993, an decrease of ($1,004,102) from the prior year. More detailed information about the Town’s OPEB reporting in accordance with the provisions of GASB Statement No. 75, including amounts reported as pension expense and deferred inflows/outflows of resources, is presented in Note 3E in the notes to financial statements.
Overview of the Financial Statements
The Town’s financial statements are composed of this Management Discussion and Analysis and the basic financial statements. This discussion and analysis serves as an introduction to the basic financial statements. The Management Discussion and Analysis provides analysis and overview of the Town’s financial activities. The basic financial statements include three components: 1) government-wide financial statements, 2) fund financial statements and 3) notes to the financial
4 Page 24 of 95 statements. This report also includes other supplementary information as listed in the table of contents.
Government-Wide Financial Statements
The government-wide financial statements are presented in a manner similar to private-sector business financial statements. The statements are prepared using the accrual basis of accounting. The government-wide financial statements include two statements: Statement of Net Position and Statement of Activities.
The Statement of Net Position presents the Town’s total assets, liabilities and deferred inflows/outflows of resources, with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator as to whether the financial position of the Town is improving or deteriorating.
The Statement of Activities presents information showing how the Town’s net position changed during the current fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will result in cash flows in future fiscal periods such as earned but unused vacation leave and other postemployment benefit obligations (“OPEB”). The focus of this statement is on the net cost of providing various activities to the citizens of the Town.
The government-wide financial statements distinguish functions of the Town that are principally supported by taxes and intergovernmental revenues (governmental activities). The governmental activities of the Town include general government support, transportation, culture and recreation, home and community services and interest.
Fund Financial Statements
A fund is an accounting entity with a separate set of self-balancing accounts that comprise its assets, liabilities, fund balances, revenues and expenditures. Government resources are allocated to and accounted for in an individual fund based upon the purpose for which they are to be spent and the means by which spending activities are controlled. The Town, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related and legal requirements. All of the funds of the Town can be divided into two categories: governmental funds and fiduciary funds.
Governmental Funds - Most of the basic services provided by the Town are financed and accounted for through governmental funds. Governmental fund financial statements focus on current inflows and outflows of spendable resources as well as the available balances of these resources at the end of the fiscal year. This information is useful in determining the Town’s financing requirements for the subsequent fiscal period. Governmental funds use the flow of current financial resources measurement focus and the modified accrual basis of accounting.
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. From this comparison, readers may better understand the long-term impact of the Town’s near- term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities.
5 Page 25 of 95
The Town of Rye has 2 individual governmental funds: General and Capital Projects. Both of these are reported as major funds and are presented in separate columns on the governmental fund balance sheet and the governmental fund statement of revenues, expenditures and changes in fund balances.
The Town adopts an annual budget for its General fund. A budgetary comparison statement, for the General fund, has been provided to demonstrate compliance with the respective budgets.
Fiduciary Funds
Fiduciary Funds are used to account for resources held for the benefit of parties outside the government. Fiduciary Funds are not reflected in the government-wide financial statements because the resources of those funds are not available to support Town programs. The Town maintains only one type of fiduciary fund that is known as the Custodial Fund. The Town holds resources in this fund purely in a custodial capacity, primarily to account for real property taxes collected for other governments. The activity in this fund is limited to the receipt, temporary investment, and remittance of resources to the appropriate government.
The fiduciary fund financial statements can be found in the basic financial statements section of this report.
Notes to the Financial Statements
The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes can be found following the basic financial statements section of this report.
Other Information
Additional statements and schedules can be found immediately following the notes to the financial statements. These include the comparative and individual fund financial statements and schedules of budget to actual comparisons.
Government-Wide Financial Analysis
As noted earlier, net position may serve over time as a useful indicator of the Town’s financial position. In the case of the Town of Rye, liabilities and deferred inflows of resources exceeded assets and deferred outflows of resources by ($1,356,609) for fiscal year 2020.The following table reflects the condensed Statement of Net Position:
6 Page 26 of 95
Statement of Net Position
December 31, 2020 2019
Current Assets $ 6,474,638 $ 9,254,513 Capital Assets, net 12,091,733 12,143,341
Total Assets 18,566,371 21,397,854
Deferred Outflows of Resources 1,152,802 1,149,153
Current Liabilities 7,405,125 7,709,089 Long-Term Liabilities 12,753,278 13,806,512
Total Liabilities 20,158,403 21,515,601
Deferred Inflows of Resources 917,379 60,742
Net Position Net Investment in Capital Assets 2,172,168 3,274,823 Unrestricted (3,528,777) (2,304,159)
Total Net Position $ (1,356,609) $ 970,664
The largest component of the Town’s net position is invested in capital assets (net of related debt) of $2,172,168 which reflects its investment in capital assets, less any related debt used to acquire those assets that is still outstanding. The Town uses these capital assets to provide services to its citizens and consequently, these assets are not available for future spending. Although the Town’s investment in its capital assets is report net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities.
7 Page 27 of 95
Statement of Changes in Net Position
December 31, 2020 2019 REVENUES Program Revenues Charges for Services $ 350,038 $ 395,220 General Revenues Real Property Taxes 343,104 964,182 Other Tax Items: Payment in lieu of taxes 51,712 57,205 Interest and Penalties on Real Property Taxes 988,830 1,042,891 Gain on Sale of Property Acquired for Taxes (55,142) 977,323 Unrestricted Use of Money and Property 118,867 194,853 Unrestricted State Aid 1,142,993 1,076,591 Miscellaneous 78,342 132,527
Total Revenues 3,018,744 4,840,792
EXPENSES Program Expenses General Government Support 3,390,287 3,473,356 Transportation 687,557 610,039 Culture and Recreation 874,830 744,332 Home and Community Services 89,727 72,438 Interest 303,616 226,092
Total Expenses 5,346,017 5,126,257
Change in Net Position (2,327,273) (285,465)
NET POSITION Beginning, as reported 970,664 1,533,954
Prior Period Adjustment - (277,825)
Net Position - Beginning, as restated 970,664 1,256,129
Ending $ (1,356,609) $ 970,664
8 Page 28 of 95
Sources of Revenue for Fiscal Year 2020 Governmental Activities
Charges for Real Property Services, 11.6% Taxes, 11.4%
Miscellaneous, 6.5%
Other Tax Items, 32.6%
Unrestricted State Aid, 37.9%
Expenses for Fiscal Year 2020 Governmental Activities
Home and Community Services, 1.68% Culture and Interest, 5.68% Recreation, 16.36%
General Transportation, Government 12.86% Support, 63.42%
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Governmental Activities: For the fiscal year ended December 31, 2020, revenues from governmental activities totaled $3,018,744, an decrease of ($1,822,048) from fiscal year 2019. State Aid revenues of $1,142,993 comprised of mortgage tax and per capita aid is the largest revenue source at 38%. Expenses in 2020 were $5,346,017 or $219,760 more than 2019.
Financial Analysis of the Government’s Funds
As noted earlier, the Town uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
Governmental Funds
The focus of the Town’s governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the Town’s financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available for discretionary use as it represents the portion of fund balance which has not yet been limited to use for a particular purpose by either an external party, the Town itself, or an individual that has been delegated authority to assign resources for use for particular purposes by the Town Board.
As of the end of the current fiscal year, the Town’s governmental funds reported a combined ending fund balance of ($2,978,084), a decrease of $1,774,368 from the prior year. The nonspendable fund balance component is $42,007, consisting of amounts representing prepaid expenditures. The assigned fund balance in the General Fund is the proposed appropriation per the 2021 Town of Rye Budget. The remaining fund balance is unassigned and represents the remaining negative fund balance of the combined General and Capital Funds of ($3,420,091).
The General Fund is the primary operating fund of the Town. At the end of the current fiscal year, the total fund balance of the General Fund was $1,719,745. Of this amount, $1,277,738 was unassigned.
General Fund Budgetary Highlights
When the fiscal 2020 budget was adopted, it anticipated the use of $390,053 of fund balance. Actual results of operations resulted in an decrease of ($626,811) to fund balance. Overall, General Fund expenditures and other financing uses were $4,353,941 which was $16,627 more than the final budget.
No major area of spending was materially more than the original budget.
The revenue category that reflected the largest positive variance against budget was Real Property Tax $275,245.
The revenue category reflecting significant negative variance against budget was Other Tax Items ($254,600).
Other
The Capital Projects Fund is used to account for capital project activity throughout the Town. The Capital Projects Fund’s ending fund balance is ($4,697,829) for fiscal year 2020.
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Capital Asset and Debt Administration
Capital Assets - The Town’s investment in capital assets for its governmental activities as of December 31, 2020, amount to $12,091,733 (net of accumulated depreciation). This investment in capital assets includes land, buildings and improvements, machinery and equipment, and infrastructure.
Capital Assets
December 31, 2020 2019
Land $ 844,850 $ 844,850 Buildings and Improvements 8,789,555 8,844,593 Machinery and Equipment 82,152 18,120 Infrastructure 2,375,176 2,435,778
Total $ 12,091,733 $ 12,143,341
Additional information on the Town’s capital assets can be found in Note 3 of this report.
Long-Term Debt - At the end of the current fiscal year, the Town had total bonded debt outstanding of $6,390,000. The Town’s general obligation bonded indebtedness decreased from payments of $410,000 on prior indebtedness.
Although the State Constitution limits the amount of indebtedness, both long-term and short-term, which the Town may incur, the total debt of the Town is significantly below this limitation.
Through sound financial management and manageable debt levels, the Town has been successful in maintaining a high-grade rating for its general obligation bonds, currently rated Aa1 by Moody’s Investor Services.
Additional information on the Town’s long-term debt can be found in Note 3 of this report.
Requests for Information
This financial report is designed to provide a general overview of the Town’s finances for all those with an interest in the government’s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to David Byrnes, Comptroller, Town of Rye Finance Office, 222 Grace Church Street, Suite 302, Port Chester, NY 10573. The telephone number is (914) 939-3075.
11 Page 31 of 95 Town of Rye, New York
Statement of Net Position December 31, 2020
Governmental Activities ASSETS Cash and equivalents $ 2,654,334 Receivables Taxes, net 2,291,986 Due from other governments 85,324 Due from Rye Town Park Commission 1,400,987 Prepaid expenses 42,007 Capital assets Not being depreciated 844,850 Being depreciated, net 11,246,883
Total Assets 18,566,371
DEFERRED OUTFLOWS OF RESOURCES Pension related 511,577 OPEB related 641,225
Total Deferred Outflows of Resources 1,152,802
LIABILITIES Accounts payable 233,362 Bond anticipation notes payable 7,100,000 Accrued interest payable 71,763 Non-current liabilities Due within one year 360,000 Due in more than one year 12,393,278
Total Liabilities 20,158,403
DEFERRED INFLOWS OF RESOURCES Pension related 21,351 OPEB related 896,028
Total Deferred Inflows of Resources 917,379
NET POSITION Net investment in capital assets 2,172,168 Unrestricted (3,528,777)
Total Net Position $ (1,356,609)
The notes to the financial statements are an integral part of this statement.
12 Page 32 of 95 Town of Rye, New York
Statement of Activities Year Ended December 31, 2020
Program Revenues Net (Expense) Revenue and Charges for Changes in Functions/Programs Expenses Services Net Position Governmental activities General government support $ 3,390,287 $ 306,659 $ (3,083,628) Transportation 687,557 - (687,557) Culture and recreation 874,830 43,379 (831,451) Home and community services 89,727 - (89,727) Interest 303,616 - (303,616)
Total Governmental Activities $ 5,346,017 $ 350,038 (4,995,979)
General Revenues Real property taxes 343,104 Other tax items Interest and penalties on real property taxes 988,830 Payment in lieu of taxes 51,712 Loss on sale of tax acquired property (55,142) Unrestricted use of money and property 118,867 Unrestricted State aid 1,142,993 Miscellaneous 78,342
Total General Revenues 2,668,706
Change in Net Position (2,327,273)
NET POSITION Beginning of Year 970,664
End of Year $ (1,356,609)
The notes to the financial statements are an integral part of this statement.
13 Page 33 of 95 Town of Rye, New York
Balance Sheet Governmental Funds December 31, 2020
Total Capital Governmental General Projects Funds ASSETS Cash and equivalents $ 2,514,334 $ 140,000 $ 2,654,334
Taxes receivable, net of allowance for uncollectible amounts 2,291,986 - 2,291,986
Other receivables Due from other funds - 1,484,747 1,484,747 Due from other governments 85,324 - 85,324 Due from Rye Town Park Commission 623,563 777,424 1,400,987
708,887 2,262,171 2,971,058
Prepaid expenditures 42,007 - 42,007
Total Assets $ 5,557,214 $ 2,402,171 $ 7,959,385
LIABILITIES, DEFERRED INFLOWS OF RESOURCES AND FUND BALANCES (DEFICITS) Liabilities Accounts payable $ 233,362 $ - $ 233,362 Due to other funds 1,484,747 - 1,484,747 Bond anticipation notes payable - 7,100,000 7,100,000
Total Liabilities 1,718,109 7,100,000 8,818,109
Deferred inflows of resources Deferred tax revenues 2,119,360 - 2,119,360
Total Liabilities and Deferred Inflows of Resources 3,837,469 7,100,000 10,937,469
Fund balances (deficits) Nonspendable 42,007 - 42,007 Assigned 400,000 - 400,000 Unassigned 1,277,738 (4,697,829) (3,420,091)
Total Fund Balances (Deficits) 1,719,745 (4,697,829) (2,978,084)
Total Liabilities, Deferred Inflows of Resources and Fund Balances (Deficits) $ 5,557,214 $ 2,402,171 $ 7,959,385
The notes to the financial statements are an integral part of this statement.
14 Page 34 of 95 Town of Rye, New York
Reconciliation of the Governmental Funds Balance Sheet to the Government-Wide Statement of Net Position December 31, 2020
Amounts Reported for Governmental Activities in the Statement of Net Position are Different Because:
Fund Balances - Total Governmental Funds $ (2,978,084)
Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. Capital assets 15,284,777 Accumulated depreciation (3,193,044)
12,091,733
Governmental funds report the effect of premiums and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Unamortized premium on bonds (264,443)
Differences between expected and actual experiences, assumption changes and net differences between projected and actual earnings and contributions subsequent to the measurement date for the post retirement benefits (pensions) are recognized as deferred outflows of resources and deferred inflows of Deferred outflows of resources - pension related 511,577 Deferred outflows of resources - OPEB related 641,225 Deferred inflows of resources - pension related (21,351) Deferred inflows of resources - OPEB related (896,028)
235,423
Other long-term assets that are not available to pay current period expenditures and, therefore, are either deferred or not reported in the funds Real property taxes 2,119,360
Long-term liabilities and other liabilities that are not due and payable in the current period are not reported in the funds. Accrued interest payable (71,763) General obligation bonds payable (6,390,000) Net pension liability (495,880) Compensated absences (197,962) Total OPEB liability (5,404,993)
(12,560,598)
Net Position of Governmental Activities $ (1,356,609)
The notes to the financial statements are an integral part of this statement.
15 Page 35 of 95 Town of Rye, New York
Statement of Revenues, Expenditures and Changes in Fund Balances Governmental Funds Year Ended December 31, 2020
Total Capital Governmental General Projects Funds REVENUES Real property taxes $ 1,051,490 $ - $ 1,051,490 Other tax items 985,400 - 985,400 Departmental income 306,927 - 306,927 Use of money and property 118,867 - 118,867 Fines and forfeitures 43,111 - 43,111 State aid 1,142,993 - 1,142,993 Miscellaneous 78,342 - 78,342
Total Revenues 3,727,130 - 3,727,130 EXPENDITURES Current General government support 2,333,407 - 2,333,407 Transportation 35,263 - 35,263 Culture and recreation 525,286 - 525,286 Home and community services 10,436 - 10,436 Employee benefits 672,300 - 672,300 Debt service Principal 410,000 - 410,000 Interest 327,249 - 327,249 Capital outlay - 1,187,557 1,187,557
Total Expenditures 4,313,941 1,187,557 5,501,498
Excess (Deficiency) of Revenues Over Expenditures (586,811) (1,187,557) (1,774,368)
OTHER FINANCING SOURCES (USES) Transfers in - 40,000 40,000 Transfers out (40,000) - (40,000)
Total Other Financing Sources (Uses) (40,000) 40,000 -
Net Change in Fund Balance (626,811) (1,147,557) (1,774,368)
FUND BALANCES (DEFICITS) Beginning of Year 2,346,556 (3,550,272) (1,203,716)
End of Year $ 1,719,745 $ (4,697,829) $ (2,978,084)
The notes to the financial statements are an integral part of this statement.
16 Page 36 of 95 Town of Rye, New York
Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended December 31, 2020
Amounts Reported for Governmental Activities in the Statement of Activities are Different Because
Net Change in Fund Balances - Total Governmental Funds $ (1,774,368)
Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital outlay 697,943 Depreciation expense (749,551)
(51,608)
Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds Real property taxes (708,386)
The issuance of long-term debt provides current financial resources to governmental funds, but issuing debt increases long-term liabilities in the statement of net position. Repayment of long-term debt is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the statement of net position Principal paid on general obligation bonds 410,000 Amortization of premium 16,790
426,790
Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Accrued interest 6,843 Changes in pension liabilities and related deferred outflows and inflows of resources (87,967) Compensated absences (25,603) Changes in OPEB liabilities and related deferred outflows and inflows of resources (112,974)
(219,701)
Change in Net Position of Governmental Activities $ (2,327,273)
The notes to the financial statements are an integral part of this statement.
17 Page 37 of 95 Town of Rye, New York
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual General Fund Year Ended December 31, 2020
Original Final Variance with Budget Budget Actual Final Budget REVENUES Real property taxes $ 776,245 $ 776,245 $ 1,051,490 $ 275,245 Other tax items 1,240,000 1,240,000 985,400 (254,600) Departmental income 520,000 520,000 306,927 (213,073) Use of money and property 75,000 75,000 118,867 43,867 Fines and forfeitures 110,000 110,000 43,111 (66,889) State aid 1,171,516 1,171,516 1,142,993 (28,523) Miscellaneous 54,500 54,500 78,342 23,842
Total Revenues 3,947,261 3,947,261 3,727,130 (220,131)
EXPENDITURES Current General government support 2,353,620 2,353,620 2,333,407 20,213 Transportation 5,000 5,000 35,263 (30,263) Culture and recreation 501,604 501,604 525,286 (23,682) Home and community services 12,000 12,000 10,436 1,564 Employee benefits 687,841 687,841 672,300 15,541 Debt service Principal 410,000 410,000 410,000 - Interest 327,249 327,249 327,249 -
Total Expenditures 4,297,314 4,297,314 4,313,941 (16,627)
Deficiency of Revenues Over Expenditures (350,053) (350,053) (586,811) (236,758)
OTHER FINANCING USES Transfers out (40,000) (40,000) (40,000) -
Net Change in Fund Balance (390,053) (390,053) (626,811) (236,758)
FUND BALANCE Beginning of Year 390,053 390,053 2,346,556 1,956,503
End of Year $ - $ - $ 1,719,745 $ 1,719,745
The notes to the financial statements are an integral part of this statement.
18 Page 38 of 95 Town of Rye, New York
Statement of Fiduciary Net Position Fiduciary Fund December 31, 2020
Custodial Fund ASSETS Cash and equivalents $ 14,301,636 Real property taxes receivable for other governments 51,181,755
Total Assets $ 65,483,391
LIABILITIES Due to other governments $ 65,483,391
The notes to the financial statements are an integral part of this statement.
19 Page 39 of 95 Town of Rye, New York
Statement of Changes in Fiduciary Net Position Fiduciary Fund Year Ended December 31, 2020
Custodial Fund ADDITIONS Real property taxes collected for other governments $ 162,742,873
DEDUCTIONS Payments of real property taxes to other governments 162,742,873
Net Change in Fiduciary Net Position -
NET POSITION Beginning of Year -
End of Year $ -
The notes to the financial statements are an integral part of this statement.
20 Page 40 of 95
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Page 41 of 95 Town of Rye, New York
Notes to Financial Statements December 31, 2020
Note 1 - Summary of Significant Accounting Policies
The Town of Rye, New York (“Town”) was established in 1813 and operates in accordance with Town Law and the various other applicable laws of the State of New York. The Town Board is the legislative body responsible for overall operation. The Town Supervisor serves as both the chief executive and chief financial officer. The Town provides the following services to its residents: transportation, culture and recreation, home and community services and general and administrative support.
The Financial Statements of the Town have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental units and the Uniform System of Accounts as prescribed by the State of New York. The Governmental Accounting Standards Board (“GASB”) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The Town's significant accounting policies are described below:
A. Financial Reporting Entity
The financial reporting entity consists of a) the primary government, which is the Town, b) organizations for which the Town is financially accountable and c) other organizations for which the nature and significance of their relationship with the Town are such that exclusion would cause the reporting entity’s financial statements to be misleading or incomplete as set forth by GASB.
In evaluating how to define the Town, for financial reporting purposes, management has considered all potential component units. The decision to include a potential component unit in the Town’s reporting entity was made by applying the criteria set forth by GASB, including legal standing, fiscal dependency and financial accountability. Based upon the application of these criteria, there are no other entities which would be included in the financial statements.
The Town participates in a joint venture for the operation of the Rye Town Park Commission (“Park”). The Park was established in 1907 by the New York State Legislature pursuant to Chapter 711 of the Laws of 1907. The Park provides recreational activities to the public, and is governed by a Commission, which has full charge and supervision over the capital improvements, operations, and maintenance of the Park. The Commission consists of six members: the Supervisor of the Town of Rye, the Mayor of the City of Rye, the Mayor of the Village of Port Chester, the Mayor of the Village of Rye Brook, one Commissioner appointed by the City Council of the City of Rye, and one Commissioner appointed by the Town Board of the Town of Rye. The Town has an ongoing financial responsibility in that the annual income or loss resulting from the Park’s activities is shared proportionally by the Town of Rye and the City of Rye, using a calculation based on their equalized assessed valuation. Complete separate financial statements for the Park may be obtained from the Town of Rye, 222 Grace Church Street, 3rd Floor, Port Chester, New York 10573.
B. Government-Wide Financial Statements
The government-wide financial statements (i.e. the Statement of Net Position and the Statement of Activities) report information on all non-fiduciary activities of the primary government as a whole. For the most part, the effect of interfund activity has been removed from these statements, except for interfund services provided and used.
21 Page 42 of 95 Town of Rye, New York
Notes to Financial Statements (Continued) December 31, 2020
Note 1 - Summary of Significant Accounting Policies (Continued)
The Statement of Net Position presents the financial position of the Town at the end of its fiscal year. The Statement of Activities demonstrates the degree to which direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include (1) charges to customers or applicants who purchase, use or directly benefit from goods or services, or privileges provided by a given function or segment, (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment and (3) interest earned on grants that is required to be used to support a particular program. Taxes and other items not identified as program revenues are reported as general revenues. The Town does not allocate indirect expenses to functions in the Statement of Activities.
While separate government-wide and fund financial statements are presented, they are interrelated. Separate financial statements are provided for governmental funds and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements.
C. Fund Financial Statements
The accounts of the Town are organized and operated on the basis of funds. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts which comprise its assets, deferred outflows of resources, liabilities, deferred inflows of resources, fund balances, revenues and expenditures. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance related legal and contractual provisions. The Town maintains the minimum number of funds consistent with legal and managerial requirements. The focus of governmental fund financial statements is on major funds as that term is defined in professional pronouncements. Each major fund is to be presented in a separate column, with non-major funds, if any, aggregated and presented in a single column. Fiduciary funds are reported by type. Since the governmental fund statements are presented on a different measurement focus and basis of accounting than the government-wide statements’ governmental activities column, a reconciliation is presented on the pages following, which briefly explain the adjustments necessary to transform the fund based financial statements into the governmental activities column of the government-wide presentation. The Town’s resources are reflected in the fund financial statements in two broad fund categories, in accordance with generally accepted accounting principles as follows:
Fund Categories
a. Governmental Funds - Governmental Funds are those through which most general government functions are financed. The acquisition, use and balances of expendable financial resources and the related liabilities are accounted for through governmental funds. The following are the Town's major governmental funds.
General Fund - The General Fund constitutes the primary operating fund of the Town and is used to account for and report all financial resources not accounted for and reported in another fund.
Capital Projects Fund - The Capital Projects Fund is used to account for and report financial resources that are restricted, committed or assigned for capital outlay,
22 Page 43 of 95 Town of Rye, New York
Notes to Financial Statements (Continued) December 31, 2020
Note 1 - Summary of Significant Accounting Policies (Continued)
including the acquisition or construction of major capital facilities and other capital assets.
b. Fiduciary Fund – (Not Included in Government-Wide Financial Statements) - The Fiduciary Fund is used to account for assets held by the Town on behalf of others. The Custodial Fund is used to account for real property taxes collected for other governments.
D. Measurement Focus, Basis of Accounting and Financial Statement Presentation
The accounting and financial reporting treatment is determined by the applicable measurement focus and basis of accounting. Measurement focus indicates the type of resources being measured such as current financial resources (current assets less current liabilities) or economic resources (all assets and liabilities). The basis of accounting indicates the timing of transactions or events for recognition in the financial statements.
The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as is the Fiduciary fund. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized when they have been earned and they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. Property taxes are considered to be available if collected within sixty days of the fiscal year end. If expenditures are the prime factor for determining eligibility, revenues from Federal and State grants are recognized as revenues when the expenditure is made and the amounts are expected to be collected within one year of the fiscal year end. A ninety day availability period is generally used for revenue recognition for most other governmental fund revenues. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences, net pension liability and other post-employment benefit liability are recognized later based on specific accounting rules applicable to each, generally when payment is due. General capital asset acquisitions are reported as expenditures in governmental funds. Issuance of long-term debt and acquisitions under capital leases are reported as other financing sources.
E. Assets, Liabilities, Deferred Outflows/Inflows of Resources and Net Position or Fund Balances
Cash and Equivalents, Investments and Risk Disclosure
Cash and Equivalents - Cash and equivalents consist of funds deposited in demand deposit accounts, time deposit accounts and short-term investments with original maturities of less than three months from the date of acquisition.
23 Page 44 of 95 Town of Rye, New York
Notes to Financial Statements (Continued) December 31, 2020
Note 1 - Summary of Significant Accounting Policies (Continued)
The Town’s deposits and investment policies are governed by State statutes. The Town has adopted its own written investment policy which provides for the deposit of funds in FDIC insured commercial banks or trust companies located within the State. The Town is authorized to use demand deposit accounts, time deposit accounts and certificates of deposit.
Collateral is required for demand deposit accounts, time deposit accounts and certificates of deposit at 100% of all deposits not covered by Federal deposit insurance. The Town has entered into custodial agreements with the various banks which hold their deposits. These agreements authorize the obligations that may be pledged as collateral. Such obligations include, among other instruments, obligations of the United States and its agencies and obligations of the State and its municipal and school district subdivisions.
Investments - Permissible investments include obligations of the U.S. Treasury, U.S. Agencies, repurchase agreements and obligations of New York State or its political subdivisions.
The Town follows the provisions of GASB Statement No. 72, “Fair Value Measurements and Application”, which defines fair value and establishes a fair value hierarchy organized into three levels based upon the input assumptions used in pricing assets. Level 1 inputs have the highest reliability and are related to assets with unadjusted quoted prices in active markets. Level 2 inputs relate to assets with other than quoted prices in active markets which may include quoted prices for similar assets or liabilities or other inputs which can be corroborated by observable market data. Level 3 inputs are unobservable inputs and are used to the extent that observable inputs do not exist.
Risk Disclosure
Interest Rate Risk - Interest rate risk is the risk that the government will incur losses in fair value caused by changing interest rates. The Town does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from changing interest rates. Generally, the Town does not invest in any long-term investment obligations.
Custodial Credit Risk - Custodial credit risk is the risk that in the event of a bank failure, the Town’s deposits may not be returned to it. GASB Statement No. 40, “Deposit and Investment Risk Disclosures – an amendment of GASB Statement No. 3”, directs that deposits be disclosed as exposed to custodial credit risk if they are not covered by depository insurance and the deposits are either uncollateralized, collateralized by securities held by the pledging financial institution or collateralized by securities held by the pledging financial institution’s trust department but not in the Town’s name. The Town’s aggregate bank balances that were not covered by depository insurance were not exposed to custodial credit risk at December 31, 2020.
Credit Risk - Credit risk is the risk that an issuer or other counterparty will not fulfill its specific obligation even without the entity’s complete failure. The Town does not have a formal credit risk policy other than restrictions to obligations allowable under General Municipal Law of the State of New York.
24 Page 45 of 95 Town of Rye, New York
Notes to Financial Statements (Continued) December 31, 2020
Note 1 - Summary of Significant Accounting Policies (Continued)
Concentration of Credit Risk - Concentration of credit risk is the risk attributed to the magnitude of a government’s investments in a single issuer. The Town’s investment policy limits the amount on deposit at each of its banking institutions.
Taxes Receivable - Real property taxes attach as an enforceable lien and are levied on January 1st. The Town collects County, Town and special district taxes, which are due April 1st and payable without penalty to April 30th. School taxes for the period July 1st to June 30th are levied on July 1st and are due on September 1st, with the first half payable without penalty until September 30th and the second half due the following January 1st and payable without penalty until January 31st. Village Taxes for the Village of Port Chester and the Village of Rye Brook for the period June 1st to May 31st are levied on June 1st and are due in two installments. Village of Port Chester taxes are due on June 1st, with the first half payable without penalty until June 30th and the second half due December 1st and payable without penalty until December 31st. Village of Rye Brook taxes are due on June 1st, with two/thirds (2/3) payable without penalty until June 30th. The remaining one/third (1/3) due on February 1st and payable without penalty until February 28th. The Town guarantees the full payment of the County of Westchester, New York (“County”), school district and village warrants and assumes the responsibility for uncollected taxes. The Town also has the responsibility for conducting tax lien sales and in rem foreclosure proceedings.
The Town functions in both a fiduciary and guarantor relationship with the County, the various school districts and villages located within the Town with respect to the collection and payment of real property taxes levied by such jurisdictions. County taxes are included in the Town’s levy and are payable without penalty for thirty days. The County Charter provides for the Town to collect County and school districts taxes and remit them as collected to the respective municipality. However, the Town must remit to the County sixty percent of the amount levied by May 25th and satisfy the balance of forty percent by October 15th. With respect to school districts taxes, the Charter provides that the Town satisfy the warrant of each school district by April 5th. Thus, the Town’s fiduciary responsibility is from the date of the levy until the due date of the respective tax warrant at which time the Town must satisfy its obligations regardless of the amounts collected. County and school districts taxes collected prior to the satisfaction of the respective warrants are considered a fiduciary activity under the provisions of GASB Statement No. 84, “Fiduciary Activities”, and therefore have been accounted for within the Custodial Fund.
Other Receivables - Other receivables include amounts due from other governments and individuals for services provided by the Town. Receivables are recorded and revenues recognized as earned or as specific program expenditures/expenses are incurred. Allowances are recorded when appropriate.
Due From/To Other Funds - During the course of its operations, the Town has numerous transactions between funds to finance operations, provide services and construct assets. To the extent that certain transactions between funds had not been paid or received as of December 31, 2020, balances of interfund amounts receivable or payable have been recorded in the fund financial statements.
Due From Rye Town Park Commission - During the course of its operations, the Town has numerous transactions with the Park to finance operations and for operating contributions. To the
25 Page 46 of 95 Town of Rye, New York
Notes to Financial Statements (Continued) December 31, 2020
Note 1 - Summary of Significant Accounting Policies (Continued)
extent that certain transactions with the Park had not been paid or received as of December 31, 2020, amounts receivable or payable have been recorded in the financial statements.
Inventory - There are no inventory values presented in the balance sheets of the respective funds of the Town. Purchases of inventoriable items at various locations are recorded as expenditures at the time of purchase and year-end balances at these locations are not material.
Prepaid Expenses/Expenditures - Certain payments to vendors reflect costs applicable to future accounting periods, and are recorded as prepaid items using the consumption method in both the government-wide and fund financial statements. Prepaid expenses/expenditures consist of costs which have been satisfied prior to the end of the fiscal year, but represent items which have been provided for in the subsequent year's budget and/or will benefit such periods. Reported amounts in governmental funds are equally offset by nonspendable fund balance, in the fund financial statements, which indicates that these amounts do not constitute "available spendable resources" even though they are a component of current assets.
Capital Assets - Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks and similar items) are reported in the governmental activities column in the government-wide financial statements. Capital assets are defined by the Town as assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value at the date of donation. Acquisition value is the price that would be paid to acquire an asset with equivalent service potential on the date of the donation.
In the case of the initial capitalization of general infrastructure assets (i.e., those reported by governmental activities), the Town chose to include all such items regardless of their acquisition date or amount. The Town was able to estimate the historical cost for the initial reporting of these assets through backtrending (i.e., estimating the current replacement cost of the infrastructure to be capitalized by using an appropriate price-level index to deflate the cost to the acquisition year or estimated acquisition year).
Major outlays for capital assets and improvements are capitalized as projects are constructed. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives is not capitalized.
Land is not depreciated. Property, plant and equipment of the Town are depreciated using the straight line method over the following estimated useful lives. Life Class in Years
Buildings and land improvements 35-50 Machinery and equipment 5-10 Infrastructure 50
The costs associated with the acquisition or construction of capital assets are shown as capital outlay expenditures on the governmental fund financial statements. Capital assets are not shown on the governmental fund balance sheet.
26 Page 47 of 95 Town of Rye, New York
Notes to Financial Statements (Continued) December 31, 2020
Note 1 - Summary of Significant Accounting Policies (Continued)
Deferred Outflows/Inflows of Resources - In addition to assets, the statement of financial position includes a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of net position that applies to a future period and so will not be recognized as an outflow of resources (expense/expenditure) until then.
In addition to liabilities, the statement of financial position includes a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of net position that applies to a future period and so will not be recognized as an inflow of resources (revenue) until that time.
The Town has reported deferred inflows of resources of $2,119,360 for real property taxes not expected to be collected within the first sixty days of the subsequent fiscal year in the General Fund. This amount is deferred and recognized as an inflow of resources in the period that the amount becomes available.
The Town also reported deferred outflows of resources and deferred inflows of resources in relation to its pension and other postemployment benefit liabilities in the government-wide financial statements. These amounts are detailed in the discussion of the Town’s pension and other postemployment benefit liabilities in Note 3E.
Long-Term Liabilities - In the government-wide financial statements, long-term debt and other long-term liabilities are reported as liabilities in the Statement of Net Position. Bond premiums and discounts are deferred and amortized over the life of the bonds. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are expensed as incurred.
In the fund financial statements, governmental funds recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as Capital Projects Fund expenditures.
Compensated Absences - The Town’s personnel manual provides for the payment of accumulated vacation and sick leave upon separation from service. The liability for such accumulated leave is reflected in the government-wide financial statements as current and long- term liabilities. A liability for these amounts is reported in the governmental funds only if the liability has matured through employee resignation or retirement. The liability for compensated absences includes salary related payments, where applicable.
Net Pension Liability - The net pension liability represents the Town’s proportionate share of the net pension liability of the New York State and Local Employees’ Retirement System. The financial reporting of these amounts are presented in accordance with the provisions of GASB Statement No. 68, “Accounting and Financial Reporting for Pensions” and GASB Statement No. 71, “Pension Transition for Contributions Made Subsequent to the Measurement Date - an Amendment of GASB Statement No. 68”.
27 Page 48 of 95 Town of Rye, New York
Notes to Financial Statements (Continued) December 31, 2020
Note 1 - Summary of Significant Accounting Policies (Continued)
Net Position - represents the difference between assets and deferred outflows of resources less liabilities and deferred inflows of resources. Net position is comprised of three components: net investment in capital assets, restricted, and unrestricted.
Net investment in capital assets consists of capital assets, net of accumulated depreciation/amortization and reduced by outstanding balances of bonds and other debt that are attributable to the acquisition, construction, or improvement of those assets. Deferred outflows of resources and deferred inflows of resources that are attributable to the acquisition, construction, or improvement of those assets or related debt are also included in this component of net position.
Restricted net position consists of restricted assets reduced by liabilities and deferred inflows of resources related to those assets. Assets are reported as restricted when constraints are placed on asset use either through the enabling legislation adopted by the Town or through external restrictions imposed by creditors, grantors, or laws or regulations of other governments.
Unrestricted net position is the net amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources that does not meet the definition of the two preceding categories.
Fund Balance - Generally, fund balance represents the difference between current assets and deferred outflows of resources and current liabilities and deferred inflows of resources. In the fund financial statements, governmental funds report fund classifications that comprise a hierarchy based primarily on the extent to which the Town is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. Under this standard the fund balance classifications are as follows:
Nonspendable fund balance includes amounts that cannot be spent because they are either not in spendable form (inventories, prepaid amounts, long-term receivables, advances) or they are legally or contractually required to be maintained intact (the corpus of a permanent fund).
Restricted fund balance is reported when constraints placed on the use of the resources are imposed by grantors, contributors, laws or regulations of other governments or imposed by law through enabling legislation. Enabling legislation includes a legally enforceable requirement that these resources be used only for the specific purposes as provided in the legislation. This fund balance classification is used to report funds that are restricted for debt service obligations and for other items contained in General Municipal Law of the State of New York.
Committed fund balance is reported for amounts that can only be used for specific purposes pursuant to formal action of the entity’s highest level of decision making authority. The Town Board is the highest level of decision making authority for the Town that can, by the adoption of a resolution prior to the end of the fiscal year, commit fund balance. Once adopted, these funds may only be used for the purpose specified unless the Town Board removes or changes the purpose by taking the same action that was used to establish the commitment. This classification includes certain amounts established and approved by the Town Board.
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Notes to Financial Statements (Continued) December 31, 2020
Note 1 - Summary of Significant Accounting Policies (Continued)
Assigned fund balance, in the General Fund, represents amounts constrained either by policies of the Town Board for amounts assigned for balancing the subsequent year’s budget or the Town Supervisor for amounts assigned for encumbrances. Unlike commitments, assignments generally only exist temporarily, in that additional action does not normally have to be taken for the removal of an assignment. An assignment cannot result in a deficit in the unassigned fund balance in the General Fund. Assigned fund balance in all funds except the General Fund includes all remaining amounts except for negative balances that are not classified as nonspendable and are neither restricted nor committed.
Unassigned fund balance, in the General Fund, represents amounts not classified as nonspendable, restricted, committed or assigned. The General Fund is the only fund that would report a positive unassigned fund balance. For all governmental funds other than the General Fund, any deficit fund balance is reported as unassigned.
In order to calculate the amounts to report as restricted and unrestricted fund balance in the governmental fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. When both restricted and unrestricted amounts of fund balance are available for use for expenditures incurred, it is the Town’s policy to use restricted amounts first and then unrestricted amounts as they are needed. For unrestricted amounts of fund balance, it is the Town’s policy to use fund balance in the following order: committed, assigned, and unassigned.
F. Encumbrances
In governmental funds, encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve applicable appropriations, is generally employed as an extension of formal budgetary integration. The Town has not yet implemented an encumbrance system.
G. Use of Estimates
The preparation of the financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets, deferred outflows of resources, liabilities and deferred inflows of resources and disclosures of contingent assets and liabilities at the date of the financial statements. Estimates also affect the reported amounts of revenues and expenditures/expenses during the reporting period. Actual results could differ from those estimates, particularly given the significant social and economic disruptions and uncertainties associated with the ongoing COVID-19 (“Coronavirus”) pandemic and the mitigation responses, and such differences may be material. (See Note 4C).
H. Subsequent Events Evaluation by Management
Management has evaluated subsequent events for disclosure and/or recognition in the financial statements through the date that the financial statements were available to be issued, which date is June 9, 2021.
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Notes to Financial Statements (Continued) December 31, 2020
Note 2 - Stewardship, Compliance and Accountability
A. Budgetary Data
The Town generally follows the procedures enumerated below in establishing the budgetary data reflected in the financial statements:
a) Between November 10th and December 5th, the Town Board shall prepare and approve a preliminary budget. The preliminary budget includes the estimated revenues and expenditures for the ensuing fiscal year.
b) Immediately after the preliminary budget has been prepared and approved, the Town Board shall file the original copy with the Town Clerk where it shall be available for inspection by the public. In addition, the Town Board shall adopt a resolution specifying the time and place of a public hearing, which shall be held on or before December 10th.
c) At the public hearing, taxpayers may comment on the preliminary budget.
d) Within five days after the hearing, the Town Board shall adopt the preliminary budget as originally compiled or it may, by a majority vote, diminish or reject certain items contained therein as prescribed by law.
e) Formal budgetary integration is employed during the year as a management control device for the General Fund.
f) The budget for the General Fund is legally adopted annually on a basis consistent with generally accepted accounting principles. The Capital Projects Fund is budgeted on a project basis.
g) The Town Board has established legal control of the budget at the function level of expenditures. Transfers between appropriation accounts, at the function level, require approval by the Town Board. Any modification to appropriations resulting from an increase in revenue estimates or supplemental reserve appropriations also requires a majority vote by the Board.
h) Appropriations in the General Fund lapse at the end of the fiscal year, except that outstanding encumbrances are reappropriated in the succeeding year pursuant to the Uniform System of Accounts promulgated by the Office of the State Comptroller.
Budgeted amounts are as originally adopted or as amended by the Town Board.
B. Property Tax Limitation
Under New York State Town Law, the Town is not limited as to the maximum amount of real property taxes which may be raised. However, Chapter 97 of the New York State Laws of 2011, as amended (“Tax Levy Limitation Law”) modified previous law by imposing a limit on the amount of real property taxes a local government may levy. The following is a brief summary of certain relevant provisions of the Tax Levy Limitation Law. The summary is not complete and the full text of the Tax Levy Limitation Law should be read in order to understand the details and implementations thereof.
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Notes to Financial Statements (Continued) December 31, 2020
Note 2 - Stewardship, Compliance and Accountability (Continued)
The Tax Levy Limitation Law imposes a limitation on increases in the real property tax levy, subject to certain exceptions. The Tax Levy Limitation Law permits the Town to increase its overall real property tax levy over the tax levy of the prior year by no more than the “Allowable Levy Growth Factor,” which is the lesser of one and two-one hundredths or the sum of one plus the Inflation Factor; provided, however that in no case shall the levy growth factor be less than one. The “Inflation Factor” is the quotient of: (i) the average of the National Consumer Price Indexes determined by the United States Department of Labor for the twelve-month period ending six months prior to the start of the coming fiscal year minus the average of the National Consumer Price Indexes determined by the United States Department of Labor for the twelve- month period ending six months prior to the start of the prior fiscal year, divided by (ii) the average of the National Consumer Price Indexes determined by the United States Department of Labor with the result expressed as a decimal to four places. The Town is required to calculate its tax levy limit for the upcoming year in accordance with the provision above and provide all relevant information to the New York State Comptroller prior to adopting its budget. The Tax Levy Limitation Law sets forth certain exclusions to the real property tax levy limitation of the Town, including exclusions for certain portions of the expenditures for retirement system contributions and tort judgments payable by the Town. The Town Board may adopt a budget that exceeds the tax levy limit for the coming fiscal year, only if the Town Board first enacts, by a vote of at least sixty percent of the total voting power of the Town Board, a local law to override such limit for such coming fiscal year.
C. Excess of Actual Expenditures Over Budget
The following functional expenditure categories in the General Fund exceeded their budgetary authorization by the amounts indicated.
General Government Support: Auditor $ 2,275 Assessment 111,238 Central communications 7,011 Finance 1,157 Law 24,526 Operating of building 28,409 Tax collection 9,036 Transportation Highway 30,263 Culture and Recreation: Parks 20,515 Rye Town Park 14,667 Employee Benefits: Social security 4,592 Hospitalization, medical and dental insurance 7,448 Life insurance 959 Unemployment benefits 914
In addition, the General Fund exceeded its budget in total in the amount of $16,627
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Notes to Financial Statements (Continued) December 31, 2020
Note 2 - Stewardship, Compliance and Accountability (Continued)
D. Capital Projects Fund Deficit
The deficit in the capital projects fund occurred in-part because of the application of generally accepted accounting principles to the financial reporting of such funds. The proceeds of bond anticipation notes issued to finance construction of capital projects are not recognized as an “other financing source”. Liabilities for bond anticipation notes are accounted for in the Capital Projects Fund. Bond anticipation notes are recognized as revenue only to the extent that they are redeemed. These deficits will be reduced and eliminated as bond anticipation notes are redeemed from interfund transfers from other governmental funds or converted to permanent financing.
Note 3 - Detailed Notes on All Funds
A. Taxes Receivable
Taxes receivable at December 31, 2020 consisted of the following:
Town and County - Current $ 214,118 Tax liens 2,415,345 Property acquired for taxes 539,688 3,169,151 Allowance for uncollectable taxes (877,165) $ 2,291,986
Taxes receivable in the fund financial statements are also partially offset by deferred tax revenues of $2,119,360, which represents an estimate of the taxes receivable which will not be collected within the first sixty days of the subsequent year.
B. Due From/To Other Funds
The balances reflected as due from/to other funds at December 31, 2020 were as follows:
Fund Due From Due To
General $ - $ 1,484,747 Capital Projects 1,484,747 -
$ 1,484,747 $ 1,484,747
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Notes to Financial Statements (Continued) December 31, 2020
Note 3 - Detailed Notes on All Funds (Continued)
The outstanding balances between funds result mainly from the time lag between the dates that 1) interfund goods and services are provided or reimbursable expenditures occur, 2) transactions are recorded in the accounting system and 3) payments between funds are made.
C. Capital Assets
Changes in the Town’s capital assets are as follows:
Balance Balance January 1, December 31, 2020 Additions Deletions 2020 Capital Assets, not being depreciated: Land $ 844,850 $ - $ - $ 844,850
Capital Assets, being depreciated: Building and land improvements $ 10,314,351 $ 597,256 $ - $ 10,911,607 Machinery and equipment 468,016 100,687 - 568,703 Infrastructure 2,959,617 - - 2,959,617
Total Capital Assets, being depreciated 13,741,984 697,943 - 14,439,927
Less Accumulated Depreciation for: Building and land improvements 1,469,758 652,294 $ - 2,122,052 Machinery and equipment 449,896 36,655 - 486,551 Infrastructure 523,839 60,602 - 584,441
Total Accumulated Depreciation 2,443,493 749,551 - 3,193,044
Total Capital Assets, being depreciated, net $ 11,298,491 $ (51,608) $ - $ 11,246,883
Capital Assets, net $ 12,143,341 $ (51,608) $ - $ 12,091,733
Depreciation expense was charged to the Town's functions and programs as follows:
General Government Support $ 36,655 Culture and Recreation 652,294 Transportation 60,602 $ 749,551
D. Short-Term Capital Borrowings
The schedule below details the changes in short-term capital borrowings.
Year of RateBalance Balance Original Maturity of January 1, December 31, Issue Date Interest 2020 Issued 2020 Capital Projects Fund Various Town Projects 2019 10/1/2021 1.50 % $ 5,100,000 $- $ 5,100,000 Rye Town Park Projects 2019 10/1/2021 1.50 2,000,000 - 2,000,000
$ 7,100,000 $- $ 7,100,000
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Notes to Financial Statements (Continued) December 31, 2020
Note 3 - Detailed Notes on All Funds (Continued)
Liabilities for bond anticipation notes are generally accounted for in the Capital Projects Fund. Bond anticipation notes issued for judgments or settled claims are recorded in the fund paying the claim. Principal payments on bond anticipation notes must be made annually. State law requires that bond anticipation notes issued for capital purposes or judgments be converted to long-term obligations generally within seven years after the original issue date. However, bond anticipation notes issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that stipulated annual reductions of principal are made.
Interest expenditures of $123,905 was recorded in the fund financial statements in the General Fund. Interest expense of $120,454 was recorded in the government-wide financial statements.
E. Long-Term Liabilities
The following table summarizes changes in the Town’s long-term liabilities for the year ended December 31, 2020:
Balance, Maturities Balance December 31, New Issues/ and/or December 31, Due Within 2019 Additions Payments 2020 One Year General Obligation Bonds Payable: Capital Construction $ 6,725,000 $ - $ 335,000 $ 6,390,000 $ 340,000 Other 75,000 - 75,000 - -
6,800,000 - 410,000 6,390,000 340,000 Plus - Unamortized premium on bonds 281,233 - 16,790 264,443 -
7,081,233 - 426,790 6,654,443 340,000
Compensated Absences 172,359 42,603 17,000 197,962 20,000 Net Pension Liability 143,825 352,055 - 495,880 - Other Post Employment Benefit Liability 6,409,095 (815,203) 188,899 5,404,993 - $ 13,806,512 $ (420,545) $ 632,689 $ 12,753,278 $ 360,000
General obligation bonds are liquidated by the General Fund. The liability for compensated absences, net pension liability and other post employment benefit liability is liquidated by the General Fund.
General Obligation Bond Payable
General obligation bonds payable at December 31, 2020 are comprised of the following individual issues: Amount Original Outstanding at Year of Issue Final Interest December 31, Purpose Issue Amount Maturity Rates 2020 Various Public Improvements2017 $ 7,381,693 October 2036 3.00 % $ 6,390,000
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Notes to Financial Statements (Continued) December 31, 2020
Note 3 - Detailed Notes on All Funds (Continued)
Interest expenditures of $203,344 was recorded in the fund financial statements in the General Fund. Interest expense of $183,162 was recorded in the government-wide financial statements.
Payments to Maturity
The annual requirements to amortize all bonded debt outstanding as of December 31, 2020, including interest payments of $1,727,100 are as follows:
Year Ended December 31, Principal Interest Total
2021 $ 340,000 $ 191,700 $ 531,700 2022 345,000 181,500 526,500 2023 350,000 171,150 521,150 2024 355,000 160,650 515,650 2025 365,000 150,000 515,000 2026-2030 1,935,000 581,700 2,516,700 2031-2035 2,215,000 275,850 2,490,850 2036 485,000 14,550 499,550
$ 6,390,000 $ 1,727,100 $ 8,117,100
The above general obligation bonds are direct obligations of the Town for which its full faith and credit are pledged and are payable from taxes levied on all taxable real property within the Town.
Compensated Absences
The Town’s personnel manual provides for the payment of accumulated vacation and sick leave upon separation from service. Vacation time earned by employees is paid out at separation. Employees who have completed at least five (5) years of service, can also receive payment for any unused sick leave credits up to 65 days. The value of this accumulated time is payable upon separation of service. The value of all compensated absences has been reflected in the government-wide financial statements.
Pension Plans
New York State and Local Employees’ Retirement System
The Town participates in the New York State and Local Employees’ Retirement System (“ERS”) (“System”). The System is a cost-sharing, multiple-employer defined benefit pension plan. The System provides retirement benefits as well as death and disability benefits. The net position of the System is held in the New York State Common Retirement Fund (“Fund”), which was established to hold all assets and record changes in fiduciary net position. The Comptroller of the State of New York serves as the trustee of the Fund and is the administrative head of the System. The Comptroller is an elected official determined in a direct statewide election and serves a four year term. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (“NYSRSSL”). Once a public
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Notes to Financial Statements (Continued) December 31, 2020
Note 3 - Detailed Notes on All Funds (Continued)
employer elects to participate in the System, the election is irrevocable. The New York State Constitution provides that pension membership is a contractual relationship and plan benefits cannot be diminished or impaired. Benefits can be changed for future members only by enactment of a State statute. The Town also participates in the Public Employees’ Group Life Insurance Plan, which provides death benefits in the form of life insurance. The System is included in the State’s financial report as a pension trust fund. That report, including information with regard to benefits provided may be found at www.osc.state.ny.us/retire/about_us/financial_statements_index.php or obtained by writing to the New York State and Local Retirement System, 110 State Street, Albany, NY 12244.
The System is noncontributory except for employees who joined after July 27, 1976, who contribute 3% of their salary for the first ten years of membership, and employees who joined on or after January 1, 2010, who generally contribute between 3% and 6% of their salary for their entire length of service. Under the authority of the NYSRSSL, the Comptroller annually certifies the actuarially determined rates expressly used in computing the employers’ contributions based on salaries paid during the System’s fiscal year ending March 31. The employer contribution rates for the plan’s year ending in 2020 are as follows:
Tier/Plan/Option Rate
ERS 1 75I 21.2 % 3 A14 15.7 4 A15 15.7 5 A15 13.1 6 A15 9.2
At December 31, 2020, the Town reported the following for its proportionate share of the net pension liability for ERS: ERS
Measurement date March 31, 2020
Net pension liability $ 495,880 Town's proportion of the net pension liability 0.0021433 % Change in proportion since the prior measurement date (0.0000610) %
The net pension liability was measured as of March 31, 2020 and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The Town’s proportion of the net pension liability was based on a computation of the actuarially determined indexed present value of future compensation by employer relative to the total of all participating members.
For the year ended December 31, 2020, the Town recognized its proportionate share of pension expense in the government-wide financial statements of $228,757. Pension expenditures of $140,790 were recorded in the fund financial statements in the General Fund.
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Notes to Financial Statements (Continued) December 31, 2020
Note 3 - Detailed Notes on All Funds (Continued)
At December 31, 2020, the Town reported its proportionate share of deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:
ERS Deferred Deferred Outflows Inflows of Resources of Resources
Differences between expected and actual experience $ 29,184 $ - Changes of assumptions 9,985 8,622 Net difference between projected and actual earnings on pension plan investments 254,212 - Changes in proportion and differences between Town contributions and proportionate share of contributions 108,091 12,729 Town contributions subsequent to the measurement date 110,105 -
$ 511,577 $ 21,351
$110,105 reported as deferred outflows of resources, resulting from the Town’s accrued contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the plan year ended March 31, 2021. Other amounts reported as deferred outflows of resources and deferred inflows of resources will be recognized in pension expense as follows: Year Ended March 31, ERS
2021 $ 87,859 2022 99,011 2023 108,752 2024 84,499 $ 380,121
The total pension liability for the March 31, 2020 measurement date was determined by using an actuarial valuation date as noted below, with update procedures used to roll forward the total pension liability to that measurement date. Significant actuarial assumptions used in the valuation were as follows:
Measurement date March 31, 2020 Actuarial valuation date April 1, 2019 Investment rate of return 6.8% * Salary scale 4.2% Inflation rate 2.5% Cost of living adjustments 1.3%
*Compounded annually, net of pension plan investment expenses, including inflation.
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Notes to Financial Statements (Continued) December 31, 2020
Note 3 - Detailed Notes on All Funds (Continued)
Annuitant mortality rates are based on the System’s experience with adjustments for mortality improvements based on Society of Actuaries Scale MP-2018.
The actuarial assumptions used in the valuation are based on the results of an actuarial experience study for the period April 1, 2010 - March 31, 2015.
The long-term expected rate of return on pension plan investments was determined using a building-block method in which best estimate ranges of expected future real rates of return (expected return, net of investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation.
Best estimates of arithmetic real rates of return for each major asset class included in the target asset allocation is summarized in the following table. Long-Term Expected Target Real Rate Asset Type Allocation of Return
Domestic Equity 36 % 4.05 % International Equity 14 6.15 Private Equity 10 6.75 Real Estate 10 4.95 Absolute Return Strategies 2 3.25 Opportunistic Portfolio 3 4.65 Real Assets 3 5.95 Bonds and Mortgages 17 0.75 Cash 1 - Inflation Indexed Bonds 4 0.50 100 %
The real rate of return is net of the long-term inflation assumption of 2.5%.
The discount rate used to calculate the total pension liability was 6.8%. The projection of cash flows used to determine the discount rate assumes that contributions from plan members will be made at the current contribution rates and that contributions from employers will be made at statutorily required rates, actuarially determined. Based upon those assumptions, the System’s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability.
The following presents the Town’s proportionate share of the net pension liability calculated using the discount rate of 6.8%, as well as what the Town’s proportionate share of the net pension
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Notes to Financial Statements (Continued) December 31, 2020
Note 3 - Detailed Notes on All Funds (Continued)
liability would be if it were calculated using a discount rate that is 1 percentage point lower (5.8%) or 1 percentage point higher (7.8%) than the current rate:
1% Current 1% Decrease Discount Rate Increase (5.8%) (6.8%) (7.8%) Town's proportionate share of the ERS net pension liability $ 910,079 $ 495,880 $ 114,401
The components of the collective net pension liability as of the March 31, 2020 measurement date were as follows: Total pension liability $ 194,596,261,000 Fiduciary net position 168,115,682,000
Employers' net pension liability $ 26,480,579,000
Fiduciary net position as a percentage of total pension liability 86.39%
Employer contributions to ERS are paid annually and cover the period through the end of the System’s fiscal year, which is March 31st. Retirement contributions as of December 31, 2020 represent the employer contribution for the period of April 1, 2020 through December 31, 2020 based on prior year ERS wages multiplied by the employers’ contribution rate, by tier. Employee contributions are remitted monthly. Retirement contributions to ERS for the nine months ended December 31, 2020 were $110,105.
Voluntary Defined Contribution Plan
The Town can offer a defined contribution plan to all non-union employees hired on or after July 1, 2013 and earning at the annual full-time salary rate of $75,000 or more. The employee contribution is between 3% and 6% depending on salary and the Town will contribute 8%. Employer contributions vest after 366 days of service. No current employees participated in this program.
Other Post Employment Benefit Liability (“OPEB”)
In addition to providing pension benefits, the Town provides certain health care benefits for retired employees through a single employer defined benefit OPEB plan. The Town’s personnel manual stipulates the employees covered and the percentage of contribution. Contributions by the Town may vary according to length of service. The cost of providing post-employment health care benefits is shared between the Town and the retired employee as noted below. Substantially all of the Town's employees may become eligible for those benefits if they reach normal retirement age while working for the Town. No assets are accumulated in a trust that meets the criteria in paragraph 4 of GASB Statement No. 75, “Accounting and Financial Reporting for Postemployment Benefits Other than Pensions”, so the net OPEB liability is equal to the total OPEB liability. Separate financial statements are not issued for the plan.
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Notes to Financial Statements (Continued) December 31, 2020
Note 3 - Detailed Notes on All Funds (Continued)
At December 31, 2019, the following employees were covered by the benefit terms:
Inactive employees currently receiving benefit payments 12 Active employees 18
3 0 30
The Town’s total OPEB liability of $5,404,993 was measured as of December 31, 2020, and was determined by an actuarial valuation as of January 1, 2020.
The total OPEB liability in the January 1, 2020 actuarial valuation was determined using the following actuarial assumptions and other inputs, applied to all periods included in the measurement, unless otherwise specified:
Salary increases 3.00% average, including inflation Discount rate 2.02% Healthcare cost trend rates 8.0% for 2020, decreasing by 0.5% per year to an ultimate rate of 5.0% Retirees' share of benefit-related costs Varies from 15% to 25%, depending on year of hire
The discount rate was based on an average of three 20-year Municipal Bond Indices (e.g., Bond Buyer- 20 Bond GO, S&P Municipal Bond 20 Year High Grade Rate Index, Fidelity General Obligation 20-year AA Municipal Bond Index) as of December 31, 2020.
Mortality rates were based on Society of Actuaries Pub-2010 Public Retirement Plans Healthy Male and Females Total Dataset Headcount-Weighted Mortality tables based on the Employee and Healthy Annuitant Tables for both pre & post retirement projected with mortality improvement using the most current Society of Actuaries Mortality Improvement Scale MP-2019.
The actuarial assumptions used in the January 1, 2020 valuation were based on the results of an actuarial experience study for the period April 1, 2010 – March 31, 2015 released by the Retirement System Actuary and published in their August 2015 report.
The Town’s change in the total OPEB liability for the year ended December 31, 2020 is as follows: Total OPEB Liability - Beginning of Year $ 6,409,095 Service cost 136,132 Interest 127,556 Changes in assumptions or other inputs (1,078,891) Benefit payments (188,899)
Total OPEB Liability - End of Year $ 5,404,993
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Note 3 - Detailed Notes on All Funds (Continued)
The following presents the total OPEB liability of the Town, as well as what the Town’s total OPEB liability would be if it were calculated using a discount rate that is 1 percentage point lower (1.02%) or 1 percentage point higher (3.02%) than the current discount rate:
1% Current 1% Decrease Discount Rate Increase (1.02%) (2.02%) (3.02%)
Total OPEB Liability $ 6,565,134 $ 5,404,993 $ 4,555,482
The following presents the total OPEB liability of the Town, as well as what the Town’s total OPEB liability would be if it were calculated using healthcare cost trend rates that are 1 percentage point lower(7.0% decreasing to 4.0%) or 1 percentage point higher (9.0% decreasing to 6.0%) than the current healthcare cost trend rates: Healthcare 1%Cost Trend 1% Decrease Rates Increase (7.00% decreasing (8.00% decreasing (9.00% decreasing to 4.00%) to 5.00%) to 6.00%)
Total OPEB Liability $ 4,513,934 $ 5,404,993 $ 6,624,765
For the year ended December 31, 2020, the Town recognized OPEB expense of $301,873 in the government-wide financial statements. At December 31, 2020, the Town reported deferred outflows of resources and deferred inflows of resources related to OPEB from the following sources: Deferred Deferred Outflows Inflows of Resources of Resources
Changes of assumptions or other inputs $ 641,225 $ 896,028
Amounts reported as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in OPEB expense as follows:
Year Ended December 31,
2021 $ (18,447) 2022 (18,447) 2023 (18,447) 2024 (34,886) 2025 (164,576) $ (254,803)
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Note 3 - Detailed Notes on All Funds (Continued)
F. Revenues and Expenditures
Interfund Transfers
Interfund transfers are defined as the flow of assets, such as cash or goods and services, without the equivalent flow of assets in return. The interfund transfers reflected below have been reflected as transfers: Transfers In Capital Projects Transfers Out Fund
General Fund $ 40,000
Transfers are used to move amounts earmarked in the operating funds to fulfill commitments for Special Districts and Capital Projects funds expenditures.
G. Net Position
The components of net position are detailed below:
Net Investment in Capital Assets - the component of net position that reports the difference between capital assets less both the accumulated depreciation and the outstanding balance of debt, excluding unexpended proceeds, that is directly attributable to the acquisition, construction or improvement of those assets.
Unrestricted - all other amounts that do not meet the definition of "restricted" or "net investment in capital assets".
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Note 3 - Detailed Notes on All Funds (Continued)
H. Fund Balances
2020 2019 Capital Capital General Projects General Projects Fund Fund Total Fund Fund Total Nonspendable - Prepaid expenditures $ 42,007 $ - $ 42,007 $ 53,721 $ - $ 53,721
Assigned - Subsequent year's expenditures 400,000 - 400,000 390,053 - 390,053
Unassigned 1,277,738 (4,697,829) (3,420,091) 1,902,782 (3,550,272) (1,647,490) Total Fund Balances (Deficits) $ 1,719,745 $ (4,697,829) $ (2,978,084) $ 2,346,556 $ (3,550,272) $ (1,203,716)
Certain elements of fund balance are described above. Those additional elements, which are not reflected in the Statement of Net Position but are reported in the governmental funds balance sheet are described below.
Prepaid expenditures has been established to account for payments made in advance. The amount is classified as nonspendable to indicate that funds are not "available" for appropriation or expenditure even though they are a component of current assets.
Subsequent year’s expenditures represent that at December 31, 2020, the Town Board has assigned the above amounts to be appropriated from the ensuing year’s budget.
Unassigned fund balance in the General Fund represents amounts not classified as nonspendable, restricted, committed or assigned. Unassigned fund balance in the Capital Projects Fund represents the deficit that will be eliminated with the issuance of permanent financing.
Note 4 - Summary Disclosure of Significant Contingencies
A. Litigation
The Town, in common with other municipalities, receives numerous notices of claims for money damages occurring from false arrest, property damage or personal injury. All of the claims currently pending have been referred to the insurance carrier and none are expected to have a material effect on the Town’s financial position, if adversely settled.
There are currently pending certiorari proceedings, the results of which could require the payment of future tax refunds by the Town if existing assessment rolls are modified based upon the outcome of the litigation proceedings. However, the amount of possible refunds cannot be determined at the present time. Any refunds resulting from adverse settlements will be funded in the year in which the payments are made.
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Notes to Financial Statements (Continued) December 31, 2020
Note 4 - Summary Disclosure of Significant Contingencies (Continued)
B. Risk Management
The Town purchases various insurance coverages to reduce its exposure to loss. The Town maintains general liability and public entity management liability insurance coverage, with policy limits of $2 million. The Town also maintains an umbrella policy which provides coverage up to $10 million. Workers’ compensation is secured with statutory coverages. Settled claims resulting from these risks have not exceeded commercial insurance coverage in any of the past three fiscal years. The Town also purchases conventional health insurance from various providers.
C. Contingencies
The Town participates in various Federal grant programs. These programs may be subject to program compliance audits pursuant to the Uniform Guidance. The amount of expenditures which may be disallowed by the granting agencies cannot be determined at this time, although the Town anticipates such amounts, to be immaterial.
Coronavirus
On March 11, 2020, the World Health Organization declared a global pandemic as a result of the spread of Coronavirus. This was followed by the President of the United States declaring the outbreak of Coronavirus a national emergency on March 13, 2020.
Preceding these announcements, the Governor of the State of New York declared a state of emergency on March 7, 2020 and has since issued multiple Executive Orders regarding the pandemic. Furthermore, the Enacted 2020-21 New York State budget granted the Budget Director the authority to reduce state aid payments to local governments and towns by any amount needed to achieve a balanced budget. The Budget Director is authorized, under Section 1(f) of Chapter 53 of the Laws of 2020, to withhold all or some of specific local aid payments during state fiscal year 2020-21, that began on April 1, 2020, if the budget is deemed unbalanced and if the Budget Director further determines that such withholding is necessary to respond to the direct and indirect economic financial and social effects of the Coronavirus pandemic (“Reduction Authority”).
The ultimate size of any permanent reductions would depend in part on the availability of unrestricted Federal aid. The Federal government has not reached a consensus on additional recovery legislation at this time. Therefore, in the interim, without assurance of Federal aid, New York State has begun withholding a minimum of 20% of most municipal and town aid payments to achieve the cash flow savings anticipated in the Executive Budget Financial Plan as updated for the Governor’s amendments and forecast revisions pursuant to the Reduction Authority. Such measures have already impacted the state aid revenues reported by the Town for the year ended December 31, 2020.
In addition to these New York State actions, the Town’s economically sensitive revenues (i.e., sales tax distributions, mortgage tax, interest earnings, charges for services) are being negatively impacted. Meanwhile, the Town’s expenditures on health and safety measures (personal protective equipment, sanitizing supplies, custodial overtime, technology acquisitions to support a safe working environment) will increase significantly.
44 Page 65 of 95 Town of Rye, New York
Notes to Financial Statements (Concluded) December 31, 2020
Note 4 - Summary Disclosure of Significant Contingencies (Continued)
The outbreak of the Coronavirus and the dramatic steps taken by the Federal government and New York State to address it will continue to negatively affect New York State and its local economies. The full impact of the Coronavirus on New York State’s operations and financial condition is not expected to be known for some time. Similarly, the degree of the impact on the Town’s future operations and finances as a result of the Coronavirus is extremely difficult to predict due to uncertainties relating to its duration and severity, as well as with regard to what actions may be taken by governmental and other health care authorities, including New York State, to contain or mitigate its effects. The spread of the outbreak or reemergence later in the year could have a material adverse financial effect on New York State and local municipalities, including the Town. The Town is continuously monitoring the situation and will take such proactive measures as may be required to maintain operations and meet its obligations. Given this level of uncertainty, management cannot reasonably estimate the actual impact on the Town’s future financial position at this time.
Note 5 - Recently Issued GASB Pronouncements
GASB Statement No. 87, “Leases”, as amended by GASB Statement No. 95, “Postponement of the Effective Dates of Certain Authoritative Guidance”, establishes a single model for lease accounting based on the concept that leases are a financing of a “right-to-use” underlying asset. As such, this Statement requires a lessee to recognize a lease liability and an intangible right-to-use lease asset. A lessor will be required to recognize a lease receivable and a deferred inflow of resources. The requirements of this Statement are effective for reporting periods beginning after June 15, 2021.
This is not an all-inclusive list of recently issued GASB pronouncements but rather a listing of Statements that the Town believes will most impact its financial statements. The Town will evaluate the impact this and other pronouncements may have on its financial statements and will implement them as applicable and when material.
* * * * *
45 Page 66 of 95
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Page 67 of 95 Town of Rye, New York
Required Supplementary Information - Schedule of Changes in the Town's Total OPEB Liability and Related Ratios Last Ten Fiscal Years (1)(2)
2020 2019 2018 Total OPEB Liability: Service cost $ 136,132 $ 77,430 $ 64,273 Interest 127,556 181,547 199,402 Changes in assumptions or other inputs (1,078,891) 970,057 - Benefit payments (188,899) (220,236) (221,587)
Net Change in Total OPEB Liability (1,004,102) 1,008,798 42,088
Total OPEB Liability – Beginning of Year 6,409,095 5,400,297 5,358,209 (3)
Total OPEB Liability – End of Year $ 5,404,993 $ 6,409,095 $ 5,400,297
Town's covered-employee payroll $ 1,172,978 $ 890,228 $ 890,228
Total OPEB liability as a percentage of covered- employee payroll 460.79% 719.94% 606.62%
Notes to Schedule: (1) Data not available prior to fiscal year 2018 implementation of Governmental Accounting Standards Board Statement No. 75, "Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions ". (2) No assets are accumulated in a trust that meets the criteria in paragraph 4 of this Statement to pay related benefits (3) Restated for the implementation of the provisions of GASB Statement No. 75.
See independent auditors' report. 46 Page 68 of 95 Town of Rye, New York
Required Supplementary Information New York State and Local Employees' Retirement System Last Ten Fiscal Years (1)
Schedule of the Town's Proportionate Share of the Net Pension Liability (2)
2020 (4)(5) 2019 2018 2017 2016 (3) 2015 Town's proportion of the net pension liability 0.0021433% 0.0022043% 0.0025571% 0.0023828% 0.0021364% 0.0020033% Town's proportionate share of the net pension liability $ 495,880 $ 143,825 $ 75,712 $ 216,949 $ 332,266 $ 67,677
Town's covered payroll $ 1,086,842 $ 995,681 $ 921,746 $ 980,429 $ 902,004 $ 868,846 Town's proportionate share of the net pension liability as a percentage of its covered payroll 45.63% 14.44% 8.21% 22.13% 36.84% 7.79% Plan fiduciary net position as a percentage of the total pension liability 86.39% 96.27% 98.24% 94.70% 90.70% 97.90%
Schedule of Contributions
2020 2019 2018 2017 2016 2015
Contractually required contribution $ 146,807 $ 137,703 $ 130,281 $ 148,585 $ 145,330 $ 165,866 Contributions in relation to the contractually required contribution (146,807) (137,703) (130,281) (148,585) (145,330) (165,866)
Contribution excess $ - $ - $ - $ - $ - $ -
Town's covered payroll $ 1,223,363 $ 1,088,330 $ 985,439 $ 964,098 $ 940,223 $ 869,777
Contributions as a percentage of covered payroll 12.00% 12.65% 13.22% 15.41% 15.46% 19.07%
(1) Data not available prior to fiscal year 2015 implementation of Governmental Accounting Standards Board Statement No. 68, "Accounting and Financial Reporting for Pensions" . (2) The amounts presented for each fiscal year were determined as of the March 31 measurement date within the current fiscal year. Page 69 of 95 (3) The discount rate used to calculate the total pension liability was decreased from 7.5% to 7.0% effective with the March 31, 2016 measurement date. (4) The discount rate used to calculate the total pension liability was decreased from 7.0% to 6.8% effective with the March 31, 2020 measurement date. (5) The increase in Town's proportionate share of the net pension liability mainly attributable to decrease in plan fiduciary net position due to investment losses.
See independent auditors' report. 47 Town of Rye, New York
General Fund Comparative Balance Sheet December 31,
2020 2019 ASSETS Cash and equivalents $ 2,514,334 $ 5,164,998
Taxes receivable Town, County and Village taxes 214,118 286,487 Tax liens 2,415,345 3,203,937 Property acquired for taxes 539,688 128,751
3,169,151 3,619,175 Allowance for uncollectible taxes (877,165) (321,122) 2,291,986 3,298,053 Other receivables Due from other governments 85,324 20,672 Due from Rye Town Park Commission 623,563 617,069
708,887 637,741
Prepaid expenditures 42,007 53,721
Total Assets $ 5,557,214 $ 9,154,513
LIABILITIES, DEFERRED INFLOWS OF RESOURCES AND FUND BALANCE Liabilities Accounts payable $ 233,362 $ 530,483 Due to other funds 1,484,747 3,449,728
Total Liabilities 1,718,109 3,980,211
Deferred inflows of resources Deferred tax revenues 2,119,360 2,827,746
Total Liabilities and Deferred Inflows of Resources 3,837,469 6,807,957
Fund balance Nonspendable 42,007 53,721 Assigned 400,000 390,053 Unassigned 1,277,738 1,902,782
Total Fund Balance 1,719,745 2,346,556
Total Liabilities, Deferred Inflows of Resources and Fund Balances $ 5,557,214 $ 9,154,513
See independent auditors' report.
48 Page 70 of 95 Town of Rye, New York
General Fund Comparative Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Years Ended December 31,
2020
Original Final Variance with Budget Budget Actual Final Budget REVENUES Real property taxes $ 776,245 $ 776,245 $ 1,051,490 $ 275,245 Other tax items 1,240,000 1,240,000 985,400 (254,600) Departmental income 520,000 520,000 306,927 (213,073) Use of money and property 75,000 75,000 118,867 43,867 Fines and forfeitures 110,000 110,000 43,111 (66,889) State aid 1,171,516 1,171,516 1,142,993 (28,523) Miscellaneous 54,500 54,500 78,342 23,842
Total Revenues 3,947,261 3,947,261 3,727,130 (220,131)
EXPENDITURES Current General government support 2,353,620 2,353,620 2,333,407 20,213 Transportation 5,000 5,000 35,263 (30,263) Culture and recreation 501,604 501,604 525,286 (23,682) Home and community services 12,000 12,000 10,436 1,564 Employee benefits 687,841 687,841 672,300 15,541 Debt service Principal 410,000 410,000 410,000 - Interest 327,249 327,249 327,249 -
Total Expenditures 4,297,314 4,297,314 4,313,941 (16,627)
Excess (Deficiency) of Revenues Over Expenditures (350,053) (350,053) (586,811) (236,758)
OTHER FINANCING USES Transfers out (40,000) (40,000) (40,000) -
Net Change in Fund Balance (390,053) (390,053) (626,811) (236,758)
FUND BALANCE Beginning of Year 390,053 390,053 2,346,556 1,956,503
End of Year $ - $ - $ 1,719,745 $ 1,719,745
See independent auditors' report.
49 Page 71 of 95 2019
Original Final Variance with Budget Budget Actual Final Budget
$ 764,745 $ 764,745 $ 359,413 $ (405,332) 1,340,000 1,340,000 2,077,419 737,419 275,000 275,000 301,516 26,516 45,000 45,000 194,853 149,853 110,000 110,000 93,704 (16,296) 1,171,516 1,171,516 1,076,591 (94,925) 54,500 54,500 132,527 78,027
3,760,761 3,760,761 4,236,023 475,262
2,205,017 2,204,767 2,108,809 95,958 7,500 7,500 3,411 4,089 266,500 277,837 244,090 33,747 11,000 11,624 16,074 (4,450) 649,406 637,695 634,279 3,416
402,000 402,000 405,000 (3,000) 219,338 219,338 216,338 3,000
3,760,761 3,760,761 3,628,001 132,760
- - 608,022 608,022
- - - -
- - 608,022 608,022
- - 1,738,534 1,738,534
$ - $ - $ 2,346,556 $ 2,346,556
50 Page 72 of 95
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Page 73 of 95 Town of Rye, New York
General Fund Schedule of Revenues Compared to Budget Year Ended December 31, 2020 (With Comparative Actuals for 2019)
Original Final Variance with 2019 Budget Budget Actual Final Budget Actual
REAL PROPERTY TAXES Real estate taxes $ 776,245 $ 776,245 $ 776,245 $ - $ 764,745 Uncollected real estate taxes - - 275,245 275,245 (405,332)
776,245 776,245 1,051,490 275,245 359,413 OTHER TAX ITEMS Interest and penalties on real property taxes 850,000 850,000 988,830 138,830 1,042,891 Payment in lieu of taxes 40,000 40,000 51,712 11,712 57,205 Gain (loss) on sale of tax acquired property 350,000 350,000 (55,142) (405,142) 977,323
1,240,000 1,240,000 985,400 (254,600) 2,077,419 DEPARTMENTAL INCOME Crawford Park fees 305,000 305,000 43,379 (261,621) 52,710 Tax Collections fees 190,000 190,000 236,631 46,631 219,847 Town Clerk fees 25,000 25,000 26,917 1,917 28,959 520,000 520,000 306,927 (213,073) 301,516 USE OF MONEY AND PROPERTY Earnings on investments 75,000 75,000 118,867 43,867 194,853 FINES AND FORFEITURES Fines and forfeited bail 110,000 110,000 43,111 (66,889) 93,704
STATE AID Per capita 321,516 321,516 305,440 (16,076) 321,516 Mortgage tax 850,000 850,000 837,553 (12,447) 755,075
1,171,516 1,171,516 1,142,993 (28,523) 1,076,591 MISCELLANEOUS Page 74 of 95 Other 54,500 54,500 78,342 23,842 132,527
TOTAL REVENUES $ 3,947,261 $ 3,947,261 $ 3,727,130 $ (220,131) $ 4,236,023 See independent auditors' report.
51 Town of Rye, New York
General Fund Schedule of Expenditures Compared to Budget Year Ended December 31, 2020 (With Comparative Actuals for 2019)
Original Final Variance with 2019 Budget Budget Actual Final Budget Actual GENERAL GOVERNMENT SUPPORT Auditor $ 24,225 $ 24,225 $ 26,500 $ (2,275) $ 29,500 Assessment 468,684 468,684 579,922 (111,238) 502,582 Clerk 238,348 238,348 221,710 16,638 199,281 Central communications 20,000 20,000 27,011 (7,011) 23,272 Executive 181,234 181,234 165,953 15,281 164,156 Elections 24,000 24,000 16,603 7,397 21,675 Finance 103,252 103,252 104,409 (1,157) 101,998 Judicial 284,811 284,811 214,460 70,351 247,859 Law 264,589 264,589 289,115 (24,526) 242,662 Legislative Board 18,900 18,900 17,595 1,305 13,819 Municipal Association Dues 14,500 14,500 - 14,500 - Operation of building 145,551 145,551 173,960 (28,409) 102,620 Special items 92,500 92,500 62,568 29,932 76,296 Public information 79,220 79,220 63,938 15,282 44,100 Tax collection 294,806 294,806 303,842 (9,036) 263,449 Unallocated insurance 69,000 69,000 65,074 3,926 75,540 Judgments and claims 5,000 5,000 747 4,253 - Contingency 25,000 25,000 - 25,000 -
2,353,620 2,353,620 2,333,407 20,213 2,108,809 TRANSPORTATION Highway 5,000 5,000 35,263 (30,263) 3,411
CULTURE AND RECREATION Parks 390,104 390,104 410,619 (20,515) 210,950 Celebrations 11,500 11,500 - 11,500 10,580 Rye Town Park 100,000 100,000 114,667 (14,667) 22,560
501,604 501,604 525,286 (23,682) 244,090 Page 75 of 95 HOME AND COMMUNITY SERVICES Veterans services 12,000 12,000 10,436 1,564 16,074
52 EMPLOYEE BENEFITS Employees' retirement 165,000 165,000 140,790 24,210 125,003 Social security 109,241 109,241 113,833 (4,592) 98,009 Hospitalization, medical and dental insurance 380,000 380,000 387,448 (7,448) 384,790 Life insurance 5,600 5,600 6,559 (959) 5,694 Disability insurance 1,000 1,000 - 1,000 - Workers' compensation benefits 25,000 25,000 20,756 4,244 20,783 Unemployment benefits 2,000 2,000 2,914 (914) -
687,841 687,841 672,300 15,541 634,279
DEBT SERVICE Serial bonds Principal 410,000 410,000 410,000 - 405,000 Interest 203,344 203,344 203,344 - 216,338
613,344 613,344 613,344 - 621,338 Bond anticipation notes Interest 123,905 123,905 123,905 - -
737,249 737,249 737,249 - 621,338
TOTAL EXPENDITURES 4,297,314 4,297,314 4,313,941 (16,627) 3,628,001
OTHER FINANCING USES Transfers out Capital Projects Fund 40,000 40,000 40,000 - -
TOTAL EXPENDITURES AND OTHER FINANCING USES $ 4,337,314 $ 4,337,314 $ 4,353,941 $ (16,627) $ 3,628,001 Page 76 of 95
See independent auditors' report.
53 Town of Rye, New York
Capital Projects Fund Comparative Balance Sheet December 31,
2020 2019 ASSETS Cash and equivalents $ 140,000 $ 100,000 Due from other funds 1,484,747 3,449,728 Due from Rye Town Park Commission 777,424 -
Total Assets $ 2,402,171 $ 3,549,728
LIABILITIES AND FUND DEFICITS Liabilities Bond anticipation notes payable $ 7,100,000 $ 7,100,000
Fund deficit Unassigned (4,697,829) (3,550,272)
Total Liabilities and Fund Deficit $ 2,402,171 $ 3,549,728
See independent auditors' report. 54 Page 77 of 95 Town of Rye, New York
Capital Projects Fund Comparative Statement of Revenues, Expenditures and Changes in Fund Balance Years Ended December 31,
2020 2019
REVENUES $ - $ -
EXPENDITURES Capital outlay Rye Town Park capital projects 155,280 412,013 Town capital projects 1,032,277 6,214,079
Total Capital Outlay 1,187,557 6,626,092
Deficiency of Revenues Over Expenditures (1,187,557) (6,626,092)
OTHER FINANCING SOURCES Transfers in 40,000 -
Net Change in Fund Balance (1,147,557) (6,626,092)
FUND BALANCE (DEFICIT) Beginning of Year (3,550,272) 3,075,820
End of Year $ (4,697,829) $ (3,550,272)
See independent auditors' report. 55 Page 78 of 95 Resolution Date: June 15, 2021
Authorize a Grant Application to the Westchester Urban County Consortium Community Development Block Grant (CDBG) for ADA Compliant Facilities for Crawford Park and Rye Town Park
On motion of Councilperson Jackson, seconded by Councilperson Jaffee, the following Resolution was adopted:
WHEREAS, the Town of Rye has a substantial elderly and disabled population with 35% of its over-60 population having at least one disability and the Town of Rye also has a significantly higher percentage of persons with a disability than the overall population of Westchester County; and
WHEREAS, Rye Town Park presently lacks ADA compliant facilities in the following respect: Accessible mats to connect the park's new ADA compliant ramps to the water's edge, accessible beach level restrooms; and
WHEREAS, Crawford Park seeks to enable the community's seniors and disabled residents to participate in healthy outdoor recreation by providing ADA Compliant Exercise Stations along its walking trail and accessible bocce facilities; and
WHEREAS, the Town Council of the Town of Rye is committed to the policy of enabling full participation for persons with disabilities, and making all recreational spaces compliant with the Americans with Disabilities Act (ADA); and
WHEREAS, the Town of Rye desires to obtain funding from the Westchester Urban County Consortium Community Development Block Grant Application ( CDBG) for ADA compliance in the form of a matching grant not to exceed $250,000 for each of the following projects with said grant application being due June 25, 2021;
Application #1 Name – ADA Compliant Recreation & Exercise Facilities at Crawford Park Amount not to exceed $ 250,000 Match not to exceed $250,000
Application #2 Name – ADA Compliant Mats - Making the water’s edge at Oakland Beach accessible for seniors and individuals with disabilities Amount not to exceed $ 250,000 Match not to exceed $250,000
Resolutions Page 79 of 95 Application # 3 Name – Tunnel Bathrooms creating ADA Compliant beach level toilets at Oakland Beach Amount not to exceed $250,000 Match not to exceed $250,000
NOW, THEREFORE, BE IT RESOLVED, that the Town of Rye authorizes the Town Supervisor and his staff to prepare and submit the necessary paper work for a CDBG application to the Westchester Urban Consortium ADA Compliant Exercise Stations along its walking trail and accessible bocce facilities.
BE IT FURTHER RESOLVED, that the Town of Rye commits to match any CDBG funds it receives from Westchester Urban County CDBG program in order to be able to make the Town's parks ADA Compliant.
ROLL CALL AYES: Councilpersons Axelrod, Jackson, Jaffee, Nardi and Supervisor Zuckerman NOES: None ABSENT: None
Dated: June 15, 2021
Resolutions Page 80 of 95 Page 81 of 95 ARCHITECTURE FACILITY PLANNING INTERIORS JOB NAME ADDRESS
22104 A1 6-14-21
1/4"=1'-0" A R C H I T E C T U R E , P . C . PORT CHESTER, NY MONTHLY ACTIVITY REPORT - as of June 15, 2021 BOOKINGS # of Inquiries/Leads April to Date: 171 vs 70 in May
# Proposals Sent: 35
# Events Booked 61
# Event Days: 233
REVENUE Revenue Paid to Date $ 83,812.00
Revenue Pending: $ 114,070.00 Est Total Revenue Bookings TD: $ 197,882.00
Revenue Waived (27 Events): $ 37,160.00
% of % of USAGE BY PATRON Bookings Revenue TOR Residents 63% 68%
Non-Residents: 22% 30%
Municipal 9% 0
Non-Profit 7% 2%
% of % of USAGE BY LOCATIONS Bookings Revenue MANSION 28% 35% Pavilion & Sports Fields 72% 65% cm:61421
Page 82 of 95 Page 83 of 95 Tax Receivables Summary With 2 Year Comparison As of May 31 Source: Tax Receiver/KVS Reports
As of 5/31/21 As of As of # of Prop/Liens Tax Category/Period Sub Schedule 5/31/2021 5/31/2020 Tax Liens Outstanding 4 In Rem Liens ( 2017 and Prior) Schedule A 14,541 26,437 1 2015 Taxes, Liens (Filed 10/19/16) ( In Rem as of 7/31/18) Schedule B 12,359 65,390 5 2016 Taxes, Liens (Filed 10/19/17) ( In Rem as of 7/31/19) Schedule C 89,003 188,846 7 2017 Taxes, Liens (Filed 10/30/18) ( In Rem as of 7/31/20) Schedule D 137,710 741,796 60 2018 Taxes, Liens (Filed 10/23/19) 610,810 1,640,132 136 2019 Taxes, Liens (Filed 8/13/20) 850,909 N/A 213 Total Liens Outstanding $1,808,025 $2,662,601
Prior Year Receivables (PY Village(s)/County sent to Lien in August 2020) 682,742 805,694 65 Prior Year (PY) County & Town 128,099 229,381
Sub Total Prior Year/Lien Receivables $ 2,618,866 $ 3,697,676
Current Year (CY) Receivables 448 Current Year (CY) County & Town 1,146,908 1,713,548 Current Year (CY) School Receivables 29 PY Blind Brook School Taxes 1,256,100 779,992 118 PY Port Chester School Taxes 1,101,924 1,444,961 21 PY Rye Neck School Taxes 162,963 179,645 0 PY Harrison School Taxes - - Sub Totals (CY) School Taxes $ 2,520,987 $ 2,404,598 2.15% 2.05%
Total Current Year County, Town & School Receivables $ 2,520,987 $ 4,118,146
Total Outstanding Tax Receivables $5,139,853 $7,815,822 % of Current Tax Year's Levy 2.58% 4.08%
$3,310,203 $5,296,580 Taxes that Town Taxes that Town Made Whole Made Whole Page 84 of 95 As of 5/31/21 As of 5/31/20
Previous Year Summary Thru 5/31/21 Thru 5/31/20 YTD Interest and Penalties Collected 389,718 250,111
C:\Tax Recon Work\2021\Tax Receivable Schedules\Final Tax Receivable Summary Analysis as of 5.31.21 with In Rem Detail Totals Town of Rye In Rem Tax Receivables Summary
Source: Tax Receiver/KVS Reports (Includes I&P) In Rem Taxes Total Taxes Open As of 5/31/21 As of As of # of Prop Tax Category/Period Sub Schedule 5/31/2021 5/31/2021
4 In Rem Liens ( 2017 and Prior) Schedule A 14,541 68,585 1 2015 Liens (Filed 10/28/16) ( In Rem as of 7/31/18) Schedule B 12,359 102,544 5 2016 Liens (Filed 10/19/17) ( In Rem as of 7/31/19) Schedule C 89,003 707,487 7 2016 Liens (Filed 10/19/17) ( In Rem as of 7/31/19) Schedule D 137,710 540,940 17 Total in Rem Receivables 418,664 1,419,557
Total Assessed Value of Properties 8,628,922 % of In Rem Receivables to Assessed Value 16.5%
CY In Rem - Tax Collection Totals ( Incl Gain on Sale)
5 Net Gain on Sales of Highland & Other In Properties Schedule A1 1,085,322
11 In Rem (2018) Total Collections 8/1/18 to 5/31/21 Schedule B1 482,444 3 Net Gain (Loss) on Sale of Town In Rem Properties Schedule B1 100,454
13 In Rem (2019) Total Collections 8/1/19 to 5/31/21 Schedule C1 875,726
16 In Rem (2020) Total Collections 8/1/20 to 5/31/21 Schedule D1 757,748 Page 85 of 95
C:\Tax Recon Work\2021\Tax Receivable Schedules\Final Tax Receivable Summary Analysis as of 5.31.21 with In Rem Detail Totals Town of Rye In Rem Receivables As of May 31, 2021
Schedule A - In Rem (2017 and Prior) Property Taxes Int & Pen Total Final In Rem Property Property Due to Town Due to Town Due to Town 2020 Year Location Property ID Address Owner As of 5/31/21 As of 5/31/21 As of 5/31/21 AV
2009 Port Chester 136.47-2-44 Madison Town of Rye 21,117.16 9,415.46 30,532.62 L/BR $ 39,400 2009 Port Chester 142.46-1-32 Fox Island Road Town of Rye 248.58 89.93 338.51 L$ 51,700 2012 Rye Brook 129.83-1-18 Oriole PL Town of Rye 18,333.68 15,318.67 33,652.35 L$ 63,100 2016 Rye Brook 124.74-1-4 1093 King Street Salvatore Genevieve 2,930.78 1,130.59 4,061.37 L$ 12,400 4 Totals 42,630.20 25,954.65 68,584.85 $ 166,600
L - Property is assessed for land value only. BR - Sealed Bid Rec'd on 12/3/20 and Board Approved 12/15/20. Closing Pending.
In Rem (In Rem 2017 & Prior) Schedule A1 Back Taxes (Paid in Full after In Rem Eligible Property Taxes Int & Pen Total Gain (Loss) Property Property Due to Town Due to Town Due to Town Date Paid Location Property ID Address Owner As of 5/31/21 As of 5/31/21 As of 5/31/21 (In Rem) 2016 Port Chester 136.79-1-57 145 Highland Street Town of Rye 48,340.65 14,318.31 62,658.96 S1 2016 Port Chester 136.79-1-58 141 Highland Street Town of Rye 70,682.47 22,573.05 93,255.52 S1$ 977,323 2010 Rye Brook 135.28-1-14 Rock Ridge Drive Janet Passarelli 38,438.73 36,001.38 74,440.11 LN (19,439) 2017 Port Chester 136.39-1-43 28 1/2 Pilgrim Drive William & Drayton Gerety 22,567.23 22,567.23 RD 9/23/2020 2015 Port Chester 142.22-1-13 12 Oak Street Sophia Kulpinski 58,928.95 24,632.84 83,561.79 S4 127,438
S1 - Two adjoining Properties were sold by the Town by sealed bid process on 11/22/19. Closing was on 12/19/19 to highest bidder approved by Town Board for $1,133,237. S4 - Property was auctioned by the Town by sealed bid on 12/3/20. Closing was on 3/2/21 as approved by Town Board for $211,000. LN - Property is assessed for land value only. Redeemed for $19,000 and closing took place 4.9.20. Will be moved to Schedule A1, for April report. RD - Property Redeemed on 9/23/20 for back taxes owed. Board approval settlement at Board meeting on 9/15/20 Page 86 of 95
C:\Tax Recon Work\2021\Tax Receivable Schedules\Final Tax Receivable Summary Analysis as of 5.31.21 with In Rem Detail Totals Page 1 Town of Rye In Rem Receivables As of May 31, 2021
Schedule B - In Rem (2015 Taxes, Liens Filed 10/19/16, In Rem as of 7/31/18) Property Taxes Int & Pen Total Final Property Property Due to Town Due to Town Due to Town 2020 Location Property ID Address Owner As of 5/31/21 As of 5/31/21 As of 5/31/21 AV 1 Port Chester 141.44-2-17 12 Touraine Ave Estate of J. Palermo 81,814.47 20,729.93 102,544.40 BR$ 481,600 Totals 81,814.47 20,729.93 102,544.40 $ 481,600 Notes: L - Property is assessed for land value only.
BR - Sealed Bid Received on 12/3 and board approved 12/15/20. Closing Pending. BC - Sealed Bid Received on 12/3 and board approved 12/15/20. Property closed 1/7/21. Will be updated for January 31,2021 report.
In Rem (2015 Taxes,Liens filed 10/19/16, In Rem as of 7/31/18) Schedule B1 Back Taxes (Paid in Full after 8/1/18) In Rem Eligible Property Taxes Int & Pen Total Gain (Loss) Property Property Due to Town Due to Town Due to Town Date Paid Location Property ID Address Owner As of 5/31/21 As of 5/31/21 As of 5/31/21 (In Rem) 1 Port Chester 136.78-2-3 74 Poningo St REI Management 29,193.77 7,120.86 36,314.63 12/11/18 2 Port Chester 142.29-3-40 112 Oak St Delisa/Gialerakis 80,009.08 5,710.05 85,719.13 11/27/18 3 Port Chester 142.22-2-38 52 Palace Pl Mon Ami Takis, Inc. 43,181.85 8,092.37 51,274.22 10/24/2019 4 Port Chester 142.30-2-48 14 S. Main St Mon Ami Takis, Inc. 133,330.83 23,188.21 156,519.04 10/11/2019 5 Port Chester 142.30-2-58 15 E. Broadway Christina Corfu/Kevin Pellon 11,140.58 1,305.01 12,445.59 10/9/2019 6 Port Chester 135.84-2-29 26 Breckenridge Ave William and Eileen Hume 49,789.49 9,904.13 59,693.62 11/6/2019 7 Port Chester 136.45-1-58 40 Indian Road Daniel & Sofia Delisa 6,688.27 2,742.19 9,430.46 12/5/2019 8 Port Chester 135.68-1-1 84 Hillcrest Ave Christina Touri; John Touri 46,697.17 8,454.37 55,151.54 12/30/2019 9 Port Chester 136.79-2-1.891 1 Landmark Square Cher Chen Yong 2,500.71 446.95 2,947.66 L 1/13/2020 10 Port Chester 136.79-2-1.318 1 Landmark Square Willliam M Buco, IV 9,448.96 1,632.08 11,081.04 1/16/2020 11 Port Chester 136.70.1-41.4 Haseco Avenue Carra Development Corp 1,517.42 349.29 1,866.71 L 6/2/2020 482,443.64 12 Port Chester 136.47-2-7 168 Hobart Ave Antoinette Kucher 65,280.63 15,725.17 81,005.80 S2 $ 119,369 13 Port Chester 141.28-3-41 44-46 S. Regent St 44 South Regent Realty Corp. 80,508.43 18,965.87 99,474.30 S3 (30,508) 14 Port Chester 136.72-1-37 451 N. Main St LDV 451 Corp 98,406.76 23,278.14 121,684.90 S5 11,593
S2 - Property was sold by the Town by sealed bid process on 12/3/20. Closing was on 1/7/21 to highest bidder appr. by Town Board for $201,000. S3 - Property was sold by the Town by sealed bid process on 12/3/20. Closing was on 1/7/21 to highest bidder appr. by Town Board for $50,000. S5 - Property was auctioned by the Town by sealed bid on 12/3/20. Closing was on 3/2/21 as approved by Town Board for $110,000. Page 87 of 95
C:\Tax Recon Work\2021\Tax Receivable Schedules\Final Tax Receivable Summary Analysis as of 5.31.21 with In Rem Detail Totals Page 2 Town of Rye In Rem Receivables As of May 31, 2021
Schedule C - In Rem (2016 Taxes, Liens Filed 10/19/17, In Rem as of 7/31/19) Based on New In Rem Properties Identified by the Tax Receiver's Office Property Taxes Int & Pen Total Final Property Property Due to Town Due to Town Due to Town 2020 Location Property ID Address Owner As of 5/31/21 As of 5/31/21 As of 5/31/21 AV 1 Port Chester 142.30-2-47 16 S. Main Street Pierre & Huguette Sinis 258,657.48 59,272.95 317,930.43 $ 1,389,400 2 Rye Brook 124.73-2-20 8 Bellefair Blvd Elena, McMahan 146,060.65 33,325.95 179,386.60 $ 1,012,400 3 Rye Brook 135.75-2-41.1 71-A Avon Circle Theresa Jones 13,757.26 3,570.22 17,327.48 $ 181,300 4 Rye Brook 141.35-1-27 31 Roanoke Avenue Eladio Lopez III / Recocca A. Lopez 64,986.18 13,473.19 78,459.37 $ 528,200 5 Rye Neck 154.27-2-66 433 Fourth Street 433 4th Street LLC (Ben Carducci) 92,124.48 22,258.91 114,383.39 $ 680,600 Totals 575,586.05 131,901.22 707,487.27 $ 3,791,900
Notes: P3 - Received partial payments on 10/18/19 and 11/8/19.
In Rem (2016 Taxes, Liens filed 10/19/17,In Rem as of 7/31/19) Schedule C1 Back Taxes (Paid in Full after 8/1/19) In Rem Eligible Property Taxes Int & Pen Total Gain (Loss) Property Property Due to Town Due to Town Due to Town Date Paid Location Property ID Address Owner As of 5/31/21 As of 5/31/21 As of 5/31/21 (In Rem) 1 Port Chester 142.39-1-68 55 Purdy Avenue Briga Realty, LLC / Robert Capolongo 44,285.65 5,668.36 49,954.01 12/19/2019 2 Port Chester 141.44-2-16 14 Touraine Avenue Pia Gliatta 99,115.25 14,731.35 113,846.60 1/23/2020 3 Port Chester 136.56-1-31 56 Riverdale Avenue Pamela M. Jennings 27,356.36 3,646.06 31,002.42 3/31/2020 4 Port Chester 142.22-2-55 Palace Place Iron Ridge Associates, LLC 16,175.30 2,910.08 19,085.38 4/27/2020 5 Rye Neck 154.34-2-33 741 Halstead Avenue Lois Broderick 27,831.37 3,512.25 31,343.62 6/3/2020 6 Port Chester 136.55-2-6 581 Locust Avenue Kathrine Elaine Valdov 46,611.15 7,578.34 54,189.49 6/5/2020 7 Port Chester 142.22-2-57 Palace Place 155 Irving Avenue Realty, LLC 4,990.24 438.09 5,428.33 6/19/2020 8 Port Chester 142.22-2-59 155 Irving Avenue 155 Irving Avenue Realty, LLC 95,911.06 8,690.83 104,601.89 6/19/2020 9 Port Chester 142.22-2-60 N. Pearl Street 155 Irving Avenue Realty, LLC 6,056.83 531.99 6,588.82 6/19/2020 10 Port Chester 135.84-3-45 424 Irving Avenue Joanne Melahn 44,266.41 7,937.51 52,203.92 7/1/2020 11 Port Chester 142.38-2-43 16 Grace Church Street 16 Grace Church Street Realty, LLC 117,387.42 23,015.30 140,402.72 8/13/2020 12 Port Chester 136.72-1-49 375 N. Main Street Genesis Mariscal 119,211.62 25,900.57 145,112.19 4/26/2021 13 Rye Brook 135.35-1-61 6 Jacquelline Lane Grippo 101,182.28 20,784.78 121,967.06 R1 3/9/21 875,726.45
R1 - Under Review with Tax Receiver's office to determine payoff issue. Page 88 of 95
C:\Tax Recon Work\2021\Tax Receivable Schedules\Final Tax Receivable Summary Analysis as of 5.31.21 with In Rem Detail Totals Page 3 Town of Rye In Rem Receivables As of May 31, 2021
Schedule D - In Rem (2017 Taxes, Liens Filed 10/30/18, In Rem as of 7/31/20) Based on New In Rem Properties Identified by the Tax Receiver's Office Property Taxes Int & Pen Total Final Property Property Due to Town Due to Town Due to Town 2020 Location Property ID Address Owner As of 5/31/21 As of 5/31/21 As of 5/31/21 AV 1 Port Chester 142.30-2-50 8 S. Main Street Philiron, Inc. 89,769.82 15,486.38 105,256.20 $ 862,500 2 Port Chester 142.30-2-51 6 S. Main Street Philiron, Inc. 50,850.45 8,838.57 59,689.02 $ 660,200 3 Port Chester 142.30-2-52 4 S. Main Street Philiron, Inc. 46,674.63 7,819.40 54,494.03 $ 578,700 4 Port Chester 142.30-2-53 2 S. Main Street Philiron, Inc. 59,081.77 9,701.89 68,783.66 $ 599,200 5 Port Chester 142.38-2-47 7 Willow Street 7 Willow Street Cafe LLC 195,067.32 35,175.93 230,243.25 $ 1,266,800 6 Port Chester 142.38-2-53 10 Willow Street 7 Willow Street Cafe LLC 19,314.31 2,964.11 22,278.42 $ 220,400 7 Rye Brook 999.1-500-30 Special Franchise Reliance Globalcom Service 164.70 31.06 195.76 $ 1,022
Totals 460,923.00 80,017.34 540,940.34 4,188,822.00
Notes: P4 - Properties were previously listed on 7/31/19, Schedule C In Rem list. Moved to Schedule D as of 7/31/20. P5 - Property was previously listed on 7/31/19, Schedule B In Rem list. Moved to Schedule D as of 7/31/20.
In Rem (2017 Taxes, Liens filed 10/30/18, In Rem as of 7/31/20) Schedule D1 Back Taxes (Paid in Full after 8/1/20) In Rem Eligible Property Taxes Int & Pen Total Gain (Loss) Property Property Due to Town Due to Town Due to Town Date Paid Location Property ID Address Owner As of 5/31/21 As of 5/31/21 As of 5/31/21 (In Rem)
1 Rye Neck 154.59-1-9.1 635 Guion Drive Joseph DiGiovanni Family Trust 94,731.53 11,636.37 106,367.90 9/30/2020 2 Port Chester 142.22-2-45 216 King Street Engrid Walden 79,781.66 7,015.20 86,796.86 11/6/2020 3 Port Chester 142.55-1-18 39 Greenwood Avenue Philip Scappatura, Jr 30,478.88 5,131.36 35,610.24 P4 12/16/2020 4 Port Chester 142.55-1-16 32 Fox Island Road Iron Ridge Assoc 7,084.16 - 7,084.16 P4 1/25/2021 5 Port Chester 136.69-1-31 9 Park Avenue Jose & Mariana Cervantes 36,230.47 3,948.03 40,178.50 2/9/2021 6 Port Chester 136.78-3-25 121 Poningo Stree Juan Romero 11,413.22 1,948.28 13,361.50 P5 3/9/2021 7 Rye Brook 135.49-1-14 10 Talcott Road Olexiy Buyanskyy 65,727.95 10,455.19 76,183.14 3/31/2021 8 Rye Brook 135.75-2-34.2 59 Avon Circle Unit D Catherine A. Turley 13,189.70 2,094.68 15,284.38 3/16/2021 9 Rye Neck 154.26-2-18 621 N. Barry Avenue Pantaleo & Filomena Capparelli 39,935.91 7,155.79 47,091.70 3/10/2021 10 Port Chester 136.63-1-56 510 Willett Avenue Mario Delio 16,634.20 3,655.88 20,290.08 4/6/2021 11 Port Chester 136.71-1-50 179 Rectory Street Sonora Group Inc. 99,067.06 14,060.91 113,127.97 4/30/2021 12 Port Chester 136.55-1-61 29 Putnam Avenue Lyon Park Deli Cafe 75,879.86 14,349.84 90,229.70 5/13/2021 Page 89 of 95 13 Port Chester 136.61-2-52 90 Glendale Place Christine & Brian Tenefrancia 34,515.60 4,995.75 39,511.35 5/5/2021 14 Port Chester 142.21-2-4 335 Westchester Ave 327 Fraternal Organization, Inc. 1,116.96 246.02 1,362.98 5/14/2021 15 Port Chester 142.21-2-5 327 Westchester Ave 327 Fraternal Organization, Inc. 4,892.15 731.95 5,624.10 5/14/2021 16 Port Chester 142.29-2-7 345 William Street Jorge Morocho 51,507.75 8,135.55 59,643.30 5/17/2021 TOTALS 757,747.86
C:\Tax Recon Work\2021\Tax Receivable Schedules\Final Tax Receivable Summary Analysis as of 5.31.21 with In Rem Detail Totals Page 4 Tax Collection for May 2021
County of Westchester 2021 3,205,579.77 Town of Rye 298,412.97 Mamaronek Sewer 148,504.89 Port Chester Sewer 361,107.53 Blind Brook Sewer 170,036.41 Solid Waste 317,701.15 Exrem Relevy 723.91 4,502,066.63
2021 County/Town Interest 10,659.88
County of Westchester 2020 10,801.56 Town of Rye 370.97 Mamaroneck Sewer 497.87 Port Chester Sewer 3,801.98 Blind Brook Sewer 0.00 Solid Waste 892.64 Exrem Relevy 0.00 16,365.02
2020 County/Town Interest 1,963.80
Blind Brook School 2020 4,759.00 Port Chester School 105,847.74 Rye Neck School 35,915.15 Harrison School 0.00 Exrem Relevy 0.00 146,521.89
2020 School Interest 16,127.99
Transfer to Village of Rye Brook
5/5/2021 406.90 406.90
Transfer to Village of Port Chester
5/5/2021 1,707.22 5/5/2021 8,386.56 5/13/2021 5,721.60 5/17/2021 5,319.58 21,134.96
Page 90 of 95 Page 2 Monthly Report May
County, Town & School Liens
2017 19,347.86 2018 29,123.78 2019 49,780.47 98,252.11
Interest 17,358.19 17,358.19
Village of Rye Brook Liens 0.00
Interest 0.00
Village of Port Chester Liens
2017 9,416.60 2018 13,335.53 2019 14,032.26 36,784.39
Sewer 291.88 Lspen 43.78 Interest 7,398.95
Reinstated County/Town Tax
142.21-1-33.1 1,263.62 135.59-1-33 3,034.42 155.37-1-32 168.09 147.82-1-39 2,054.84 136.53-1-29 2,602.96 142.29-1-7 2,112.15 135.59-1-21 3,554.83 135.59-1-22 1,456.25 136.54-1-62 2,630.46 18,877.62
Page 91 of 95 Page 3 Monthly Report May
Refunds by the Town of Rye
142.38-1-10 14,505.91 142.21-1-79.1 732.47 154.33-1-36 3,069.18 154.58-1-10 2,281.82 129.83-1-1 205.35 136.63-1-41 2,118.08 154.42-1-73 7,380.52 North Baptist 40.00 154.75-1-15 4,739.25 35,072.58
Memo Fees 505.00 505.00
Exemption Terminated
Westchester County 567.67 Rye Town 38.82
Village of Port Chester 0.00 Village of Rye Brook 0.00
Port Chester School 3,078.69 Blind Brook School 0.00 Rye Neck School 252.72 3,937.90
In-Rem Fee 90 Glendale Pl 1,632.69 29 Putnam Ave 1,632.69 345 William St 1,632.69 4,898.07
On Line County / Town payment deposited 4/29/2021 -7,738.66 posted 5/3/2021
On Line County / Town payment deposited 4/30/2021 posted 5/4/2021 -1,649.90
Page 92 of 95 Page 4 Monthly Report May
Deposit to Supervisor, Town of Rye 4,929,278.98
Deposit to Treasurer, Village of Port Chester 34,126.84
Deposit to Treasurer, Village of Rye Brook 406.90
Total 4,963,812.72
Sincerely,
Nicholas C. Mecca Receiver of Taxes
Page 93 of 95
Page 94 of 95 TOWN OF RYE: CLERK'S MONTHLY REPORT 2021 January February March April May June July August September October November December TOTAL
WORKLOAD (Number of:) Marriage License Fees 54 47 71 52 53 277 Burial Permit/Certificate 52 20 66 78 64 280 Birth Certificates 0 Marriage - Certified Copies/Folio 33 18 31 33 43 158 Dog Licensing 17 11 36 64 Dog Release Foils 12 9 11 12 10 54 Total 168 105 215 175 170 0 0 0 0 0 0 0 833 168 105 215 175 170 0 0 0 0 0 0 0 833 FEES COLLECTED Marriage License Fees $ 945.00 $ 822.50 $ 1,242.50 $ 910.00 $ 927.50 $ 4,847.50 Burial Permit/Certificate $ 520.00 $ 200.00 $ 660.00 $ 780.00 $ 640.00 $ 2,800.00 Birth Certificates $ - Marriage - Certified Copies/Folio $ 330.00 $ 180.00 $ 315.00 $ 330.00 $ 430.00 $ 1,585.00 Dog Licensing $ 252.00 $ 171.50 $ 522.00 $ 211.50 $ 118.00 $ 1,275.00 Dog Release Folio Fees
Total Town of Rye Revenue $ 2,047.00 $ 1,374.00 $ 2,739.50 $ 2,231.50 $ 2,115.50 $ - $ - $ - $ - $ 10,507.50 Spay/Neuter Program $ 28.00 $ 21.00 $ 60.00 $ 21.00 $ 12.00 $ 142.00 NYS Enviromental Conservation $ - NYS Dept. of Health-Marriages $ 1,215.00 $ 1,057.50 $ 1,597.50 $ 1,170.00 $ 1,192.50 $ 6,232.50 Total Non-Town Revenue $ 1,243.00 $ 1,078.50 $ 1,657.50 $ 1,191.00 $ 1,204.50 $ - $ - $ - $ - $ - $ - $ - $ 6,374.50 Total Revenue $ 3,290.00 $ 2,431.50 $ 4,397.00 $ 3,422.50 $ 3,320.00 $ - $ - $ - $ - $ - $ - $ - $ 16,861.00 Page 95 of