2017-2018 ANNUAL REPORT
Annual Report 2017-2018
Adopted by Council 5 November 2018
RM: FINAL201821 18.68.1.1
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Contents CITY OF PORT LINCOLN SNAPSHOT ...... 6 COUNCIL ELECTION CARETAKER PROVISIONS ...... 6 CITY OF PORT LINCOLN OUR COMMUNITY, OUR PLACE ...... 7 Introduction ...... 7 Our Vision ...... 7 Our Mission ...... 8 Our Principles and Values ...... 8 Our Goals ...... 9 Council’s Goals for 2016-2026 ...... 9 CORPORATE GOVERNANCE ...... 10 Strategy ...... 10 Strategic Management Plans ...... 10 Community Land Management ...... 11 Annual Performance ...... 12 Governance ...... 13 Elected Members 2014 – 2018 ...... 13 Committees and Boards ...... 18 Council Representation ...... 29 Council Decision Making Structure ...... 30 Council Policies, Registers & Codes ...... 31 Freedom of Information ...... 32 By-Laws ...... 33 Internal Review of Council Actions ...... 33 Confidentiality ...... 34 Communications and Community Engagement ...... 40 Public Participation in Council Meetings ...... 43 Human Resources ...... 43 Management and Staffing ...... 43 Risk Management and Work Health and Safety ...... 46 FINANCE AND BUSINESS ...... 48 Finance ...... 48 Rating & Property Information ...... 48
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Financial Performance ...... 48 Business...... 54 Records Management & Information Technology ...... 54 Competitive Tendering and Cost Effective Services ...... 54 CIVIL AND OPERATIONAL SERVICES ...... 56 Sustainable Resource Management ...... 56 Waste & Recycling...... 56 Field Services and Civil Assets ...... 57 Roads, Footpaths, Kerbing ...... 57 Stormwater Management ...... 60 PLEC Scheme ...... 60 Plant Replacement ...... 60 COMMUNITY INFRASTRUCTURE SERVICES ...... 61 Water Resources Management ...... 61 Council Properties and Facilities ...... 61 Public Places ...... 63 DEVELOPMENT AND ENVIRONMENTAL SERVICES ...... 65 Planning and Development ...... 65 Development Assessment...... 65 Land Use Planning ...... 66 Community Safety ...... 66 Animal Management ...... 66 Parking ...... 67 Fire Prevention ...... 67 Mobile Food Vendors ...... 68 Local Nuisance and Litter Control ...... 68 Public Health ...... 69 COMMUNITY DEVELOPMENT ...... 71 Community Wellbeing ...... 71 Projects ...... 71 Volunteer Management ...... 72 Community Funding ...... 74 Library and Information ...... 76 Library Facility and Service ...... 76 Tourism and Events ...... 81
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Visitor Information Services ...... 81 Special Events...... 82 Arts and Culture ...... 86 Nautilus Arts Centre ...... 86 Economic Development ...... 88 Grant Funding ...... 88 Regional Development Australia – Whyalla and Eyre Peninsula (RDA) ...... 88 APPENDIX A ...... 89 Achievements for 2017/2018 ...... 89 APPENDIX B ...... 95 Eyre Peninsula Local Government Association 2017-2018 Annual Report ...... 95 APPENDIX C ...... 129 City of Port Lincoln Audited Financial Statements for the Year Ended 30 June 2018 ...... 129
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CITY OF PORT LINCOLN SNAPSHOT
Proclaimed City 30 January 1971 Total area 30.4km2
Population Estimated (2016 Census) 14,120
Elected Members (Including Mayor) 11 (1 Vacant)
Electors (Feb 2018) 10,445
Rateable Assessments (30 June 2018) 8417 General Rate Revenue $10.9 million Total Operating Expenditure $20.8 million
Development Applications Approved 259 Estimated Value of DA’s processed $28.2million
Dogs Registered (30June 2018) 2616 Number of People Accessing the Library Services 95,000 Visitor Information Centre Visitor Enquiries 42,334 Number of NAC Box Office Tickets Sold 4,855 Household Waste Recycled 1,890 tonnes Waste to Landfill 11,200 tonnes Volunteer hours through Council programs 3,517 hours Visits to Council website in 2016/2017 187,059 times Recycled Water produced 123 Mega Litres
COUNCIL ELECTION CARETAKER PROVISIONS As this Annual Report has been prepared and adopted during the caretaker period of the 2018 Local Government Elections, we advise that this report is limited to the contents prescribed by the Local Government Act 1999 and associated regulations. Therefore Council’s Annual Report does not include a ‘Message from the Mayor’ or other optional content that has been included in previous years’ Annual Reports.
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CITY OF PORT LINCOLN OUR COMMUNITY, OUR PLACE Introduction The City of Port Lincoln, recognised as the ‘Seafood Capital of Australia’, is a regional city located approximately 650km west of Adelaide, by road. Port Lincoln’s connectivity by air, serviced by South Australia’s busiest regional airport and only a 45 minute flight from Adelaide, enhances the City as the major service centre for the Southern Eyre Peninsula communities. The City continues to experience moderate economic and urban growth. The City covers an area of approximately 30.4 square kilometres and is located at the base of Eyre Peninsula, on one of the world’s largest protected natural harbours, and is one of the most picturesque areas of South Australia. The lifestyle opportunities of the area are without parallel.
Boston Bay is a major feature that defines the character of the City of Port Lincoln. Boston Bay is one of the largest protected natural harbours in the world and is three times the size of Sydney Harbour. The natural setting of Boston Bay and the foreshore open space support recreational activities and entice people to live in and visit the City of Port Lincoln.
Photo Courtesy of Peter Bellingham
Our Vision Council’s Strategic Directions Plan 2016-2026, which was adopted in February 2016, continues to guide the future of Port Lincoln. The Council Vision reflects the Port Lincoln community’s shared vision for the future, to be delivered through the Plan’s goals, objectives and strategic actions for the period 2016-2026. The Vision for Port Lincoln is:
“A progressive, vibrant and safe coastal city that is an attractive place in which to live, work and grow”
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Our Mission Council’s commitment to the Vision will be demonstrated by:
• Providing services and infrastructure that meet the needs of our community • Building a safe environment for our community • Improving community wellbeing and environmental sustainability. Our Principles and Values Council members and staff are committed to applying the following principles and values to guide the decision-making and conduct of Council business and operations:
• honesty and transparency in all things we do • accountability and fiscal responsibility • being responsive to our community’s needs • awareness of and responsiveness to emerging trends • being socially responsible • providing community spaces and facilities which meet Risk Management requirements • providing safe work places for employees and contractors • providing leadership to the community • actively engage and communicate with the community and external stakeholders.
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Our Goals Council has aligned its Goals, Objectives and Strategic Actions to achieve the Vision and meet the needs of the city and the wider community. Council’s projects and activities for the 2017/2018 year were developed and set to align with the objectives of the Strategic Directions Plan 2016-2026 and other Strategic documents, plans and strategies that all contribute to achieving Council’s Goals.
Council’s Goals for 2016-2026
A dynamic local economy that is sustainable and supported to respond to opportunities and attract new investment.
A community supported to be healthy, active and involved.
Council values effective community advocacy and partnerships.
An environment managed now and into the future.
A customer focused, equitable and sustainable service delivery to the community.
Photo Courtesy John White
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CORPORATE GOVERNANCE Strategy Strategic Management Plans
Council’s Corporate Planning Framework defines the relationship between the adopted Strategic Management Plans – Strategic Directions Plan, Sustainable Projects Delivery Plan, Infrastructure and Asset Management Plan (IAMP) and Long Term Financial Plan (LTFP), other plans and strategies adopted from time to time, the Annual Business Plan, Annual Budget and related reporting commitments.
Lead Strategies adopted by Council, forming an important part of the framework and the basis of many capital projects and new initiatives, include:
• Parnkalla Trail Strategy • Public Art Strategy • Community Aquatic Swimming Facility Strategy • Library Services Strategic Plan • Animal Management Plan • Stormwater Management Plan • Flood Mitigation Studies • Port Lincoln Wharf Concept Plan • CBD Parking Strategy • Greater City of Port Lincoln Bushfire Prevention Plan • Community Land Management Plans 1 & 2 • Southern Eyre Peninsula Regional Public Health Plan • Nautilus Arts Centre Strategy • Building an Aged & Dementia Friendly Community Report
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Following the adoption of the Strategic Directions Plan 2016-2026 in February 2016, Council have developed and adopted the Sustainable Projects Delivery Plan 2018-2027 to support the Strategic Directions Plan. The Sustainable Projects Delivery Plan provides schedules for capital and operational expenditure that represent the estimated scope of resources required for the implementation of the Strategic Directions Plan over a ten-year period.
Council reviews its Infrastructure and Asset Management Plan (IAMP), Long Term Financial Plan (LTFP) annually, for the next ten-year period. This assists Council to make informed, responsible and financially sustainable decisions whilst working towards achieving the best possible outcomes for the City, community and stakeholders. Both the IAMP and LTFP were reviewed and updated using the most current available infrastructure and financial data and were adopted by Council 18 June 2018 as Council’s IAMP and LTFP for 2019-2028.
The Infrastructure and Asset Management Plan 2019-2028, Long Term Financial Plan 2019-2028 and Strategic Projects Delivery Plan 2018-2027 are aligned to reflect the Council’s planned on-going service delivery, asset maintenance, renewal, upgrade and construction works, and the estimated costs and revenues proposed for our City over the next ten years. Together, they represent plans for the infrastructure, asset and financial resources needed to achieve the Goals and Objectives that Council and the community have set in the Strategic Directions Plan.
To meet Council’s core functions, service levels and community expectations, Council adopts Annual Business Plans and Budgets that are responsible, achievable and underpinned by current and realistic long-term asset and financial planning.
Community Land Management
Council endorsed a DRAFT Open Space Strategy for public consultation in the 2018-2019 financial year. The results of this consultation will be incorporated into a final Open Space Strategy. A review of Council’s two current Community Land Management Plans will be undertaken to ensure that they align with the final Open Space Strategy. The DRAFT Open Space Strategy considered the following recreation trends, issues and opportunities:
• Sporting Facilities in Public Open Space • Playgrounds • Unstructured recreation • Key Public Open Space Reserves • Linkages and Connections • Dog Parks and Community Gardens • Community Gardens • Exercising within Public Open Space • Cultural Heritage • Native Vegetation, Biodiversity and Residential Growth Areas and • Adapting to a Changing Climate
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Annual Performance
Each year Council prepares an Annual Business Plan that determines the programs, projects and outcomes that support our city’s Vision, Goals and Objectives.
A full list of the projects included in the 2017/2018 Annual Business Plan and Council’s performance against the Plan is detailed in Appendix A. The following is a summary of activities undertaken in 2017/2018 that supported the objectives of Council’s Strategic Management Plans.
∗ Review and adoption of Council’s Infrastructure and Asset Management Plan and Long Term Financial Plan ∗ Implementation of shared services arrangement to provide Work Health & Safety and Risk Management services for District Council of Tumby Bay. ∗ Building Assessment Service support for District Council of Ceduna and District Council of Lower Eyre Peninsula ∗ Continued Investigation of other Shared Services opportunities with District Council of Lower Eyre Peninsula and Tumby Bay Council’s ∗ Statutory Review and adoption of Council’s five By-Laws ∗ Financial support for on-going activities of Community House, West Coast Youth and Community Support, Operation Flinders Youth Program and Muroto Friendship City Exchange, Tunarama, Salt Festival, Teakle Auto Sprint, Port Lincoln City Band Fame Awards ∗ Continued a lead role in the facilitation and local community engagement for Cruise Ships and the economic benefits ∗ Successful submission to Office of Business and Consumer Affairs for an amendment to the number of allowed Dry Zone Exemptions that Council approve ∗ Continued investigation in to the viability of upgrading Council street lighting to LED technology ∗ Review of energy efficiency of Council assets to provide cost savings and reduce carbon emissions ∗ Development and adoption of new Mobile Food Vendors Location Rules Policy ∗ Lincoln Cove Expansion and Residential DPA’s granted Ministerial Consent and Consolidated in Council’s Development Plan ∗ New Dog & Cat Management Law Community Education Campaign
Official Opening of London Street Bridge- Rowan Ramsey MP and Mayor Bruce Green
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Governance Elected Members 2014 – 2018
The Port Lincoln community is represented in the Council by the Mayor and ten Area-wide Councillors. Council has continued to operate with nine Area-wide Councillors without conducting a Supplementary Election, as provided for in the Local Government Act and Council’s Casual Vacancies Policy, after the resignation of Councillor Travis Rogers in 2015.
Mayor
Bruce Green
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Area Councillors
Neville Starke Danny Bartlett Andrea Broadfoot (Deputy Mayor)
Linda Davies Faye Davis Peter Jolley
Graham Mantle Diana Mislov Jim Papazoglov
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Meeting Attendance Ordinary Council Meetings are held on the first and third Mondays of each month. For the 2017/2018 financial year, there were 24 Ordinary Council meetings with two Special Council meetings held.
Attendance was as follows:
Ordinary Elected Member Council Mayor Bruce Green 21 Cr Neville Starke (Deputy Mayor) 20 Cr Danny Bartlett 20 Cr Andrea Broadfoot 19 Cr Linda Davies 18 Cr Faye Davis 20 Cr Peter Jolley 22 Cr Graham Mantle 20 Cr Diana Mislov 21 Cr Jim Papazoglov 23
Elected Member Training and Development Activities The following table details the training and development activities undertaken by Elected Members in 2017/2018.
Training and Development Provider Mayor Green LGA General Meeting LGA LGA Showcase Conference LGA Smart Cities Summit LGA Coastal Forum LGA SA Regional Development Conference RDA EPLGA Board Meeting EPLGA Elected Members Related party disclosures and Ordinary Returns City of Port Lincoln (Including Mayor) By-law Review Information Session Kelledy Jones Lawyers EPLGA Annual Conference EPLGA Introduction to Community Engagement for LGA Elected Members- (IAP2)
As well as training and industry conferences, a number of workshops and informal gatherings were held to provide the Elected Members with current knowledge of both statutory requirements and best practice relevant to the role of an Elected Member and updates on operational matters. A list of workshops is provided in the table on the next page.
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Open to the Informal Gatherings / Workshop Title Month Held Public Leisure Centre Stadium Expansion July 2017 No Port Lincoln Flood Mapping Study August 2017 Yes EPLGA Joint Planning Board Pilot and Regional August 2017 Yes Strategic Plan Strategic Property Review September 2017 No Marina Maintenance Issues October 2017 No LED Street Light Transition February 2018 No Workshop 1 – Infrastructure and Asset Management Plan (IAMP) 2019-2028 and Long February 2018 Yes Term Financial Plan (LTFP) 2019-2028 Workshop 2 – Long Term Financial Plan (LTFP) March 2018 Yes 2019-2028 Workshop 1 - Annual Business Plan (ABP) 2018- March 2018 Yes 2019 Workshop 2 (Part 1) Annual Business Plan (ABP) April 2018 Yes 2018-2019 Workshop 2 (Part 2) Annual Business Plan (ABP) April 2018 Yes 2018-2019 Southern EP Tourism Strategy, ArtEyrea May 2018 Yes Review, Community Funding Policy Annual Budget 2018-2019 – Workshop 1 – Review of the Annual Budget 2018-2019 and May 2018 Yes Long Term Financial Plan 2019-2028 Review of the Annual Business Plan (ABP) 2018- June 2018 Yes 2019 Community Consultation Report
Council Participation Council’s Mayor and Chief Executive Officer continue their involvement with the Eyre Peninsula Local Government Association (EPLGA) which meets quarterly at various locations on the Eyre Peninsula. The City of Port Lincoln were proud to host the annual EPLGA Conference and Board Meeting in February 2018.
As a regional subsidiary of the 11 Eyre Peninsula Councils, the Annual Report for the EPLGA is required to be incorporated in each Council’s Annual Report, and is included as Appendix B.
Elected Member Allowances In accordance with Section 76 of the Local Government Act 1999, a member of a Council is entitled to receive an annual allowance from the Council for performing and discharging official functions and duties. Allowances are determined by the Remuneration Tribunal and adjusted annually on the anniversary of the last periodic election, to reflect changes in the Consumer Price Index. The annual allowance for Elected Members is payable quarterly in advance.
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The allowance provided under Section 76 is all-inclusive, with the exceptions as described in Council Policy 9.63.2 Council Member Allowances & Benefits, for the additional support and facilities provided to Elected Members and those exclusively provided to the Mayor.
The Remuneration Tribunal has allocated the City of Port Lincoln to Council Group 3. A Mayor or Principal Member allowance will be four times that of the Councillor Allowance, with a Deputy Mayor or Committee Presiding Member allowance being 1.25 times the annual allowance for councillors.
Ordinary Council (Group 3) Indexed Annual Allowance (as at 30 June 2018)
Mayor (Bruce Green) $54,508
Deputy Mayor & Committee Presiding Members $17,033 Elected Members $13,627
Delegates and Representatives
COMMITTEE As at 30 June 2018 Australia Day Council Stephen Rufus - Chief Executive Officer (no appointed time frame) Eyre and Western Regional Science Hub Councillor Graham Mantle (no appointed timeframe) Eyre Peninsula Local Government Association Mayor Bruce Green – Voting Board Member (Board) Councillor Neville Starke – Proxy Member Eyre Peninsula Old Folks Home Councillor Peter Jolley
Local Government Association of SA Mayor Bruce Green
Lower Eyre Health Advisory Council Councillor Jim Papazoglov
Lower Eyre Local Health Cluster Management Councillor Andrea Broadfoot Group Lower Eyre Peninsula Bushfire Management Rob Donaldson - Chief Executive Officer Committee Nigel Melzner, Manager Community (until 30 June 2018) Infrastructure - Deputy Member Lower Eyre Peninsula Pest Management Group Nigel Melzner – Manager Community Infrastructure Lower Eyre Peninsula Road Safety Committee Councillor Graham Mantle Councillor Jim Papazoglov
Matthew Flinders Home Board Inc Councillor Faye Davis
Parks & Reserves Committee Councillor Graham Mantle
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COMMITTEE As at 30 June 2018 Port Lincoln Chamber of Commerce & Tourism Councillor Jim Papazoglov
Port Lincoln Risk Assessment Panel (for Dry Zone Council Officer from Development Services Exemption proposals) Ravendale Sports Centre Board Councillor Graham Mantle Councillor Jim Papazoglov
Southern Eyre Peninsula Councils Shared Services Mayor Bruce Green Working Group
Committees and Boards
Council has established a number of Committees, Boards and Advisory Bodies, which comprise Elected Members, Staff, Government Officers and members of the public, to act in a range of statutory, delegated and advisory roles.
The composition, structure, delegated authority and Terms of Reference of these groups are reviewed in November of each year and adopted by Council for the following twelve month term.
The minutes of Section 411 Committee meetings are reported to the next available Ordinary Council meeting for receipt and consideration of any recommendations by Council.
Financial Management Audit Committee
Council Assessment Panel
Strategic Planning & Development Policy Committee
Building Fire Safety Committee
Chief Executive Officer Review Committee
Leisure Centre Expansion Project Board
Marina Maintenance Advisory Committee
The Chairperson and Independent Members of the Council Assessment Panel(CAP), formerly Council Development Assessment Panel (CDAP) are remunerated per sitting, as is the independent member/s of the Financial Management Audit Committee. The independent members’ involvement and interest in the future development and strategic and financial goals of the City of Port Lincoln is appreciated.
1 Section 41 Committee: A committee may, according to a determination of the council (and subject to the operation of this Act), be established to assist the council in the performance of its functions.
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CAP Sitting Fee Per Meeting
Chairperson (Independent) $200.00
Independent Members $120.00
Financial Management Committee
Chairperson (Independent) $320.00
Independent Member $250.00
Council Development Assessment Panel (CDAP) Presiding Member - Mr Malcolm Catt
On 14 August 2017 the Council Development Assessment Panel convened its final meeting under the format required by Section 56A of the Development Act 1993.
The City of Port Lincoln (the Council) on 7 August 2017, by resolution Motion No. C017/179 appointed the Port Lincoln Council Assessment Panel (CAP) as the relevant authority pursuant to Section 82 and 83 of the Planning, Development and Infrastructure Act 2016 (the Act).
The CAP is the relevant authority under the Act and, during transition to the Act, will act as delegate of the Council for the purposes of the Development Act 1993.
There are three important functions of the CAP:
• To act as a delegate of the Council in accordance with the requirements of the Development Act; • To provide advice and reports to the Council on trends, issues and other matters relating to the planning and development that have become apparent or arisen through its assessment of applications; and • To perform other functions assigned to the panel by Council.
CAP Determinations
Number of Applications 4
Number of Applications Approved 4 Number of Applications Refused 0 Number of Applications Deferred 0
Number of Applications Appealed 0
The Council Assessment Panel (CAP) meets monthly, when required, on the second Monday at 5.30pm in the Council Chambers. Meetings are open to the public and are advertised accordingly.
The CAP consisted of five (5) members in the reporting year, being one (1) Councillor, three (3) Independent Members and an Independent Presiding Member. The term of office for the Council
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Panel Member on the CAP is twelve (12) months while Independent Panel Members are appointed for two (2) year terms.
The Council Assessment Panel has delegated authority for decision-making under Division 4, Part 4, Section 56A of the Development Act 1993. The CAP assesses Category 2, Category 3 and non- complying Development Applications where representations are received and wish to be heard. For the 2017-2018 financial year, there were a total of four (4) CAP meetings.
Membership Attendance Mr Malcom Catt – Independent (Presiding Member) 4 Mr Michael Bascombe 3 Cr Faye Davis 3 Mr Roger Nourse 4 Mr Peter Blacker 4
The current format of the CAP will exist until such time as the commencement of Section 83(1)(c) of the Act.
Marina Maintenance Advisory Committee (MMAC) Chairperson - Cr Faye Davis
Only one meeting of the Marina Maintenance Advisory Committee (MMAC) was convened (May 2018) during the reporting period.
Representatives on the Marina Maintenance Advisory Committee (MMAC) are Councilor Faye Davis (City of Port Lincoln), Chrys Triantafillou (Department for Planning Transport & Infrastructure (DPTI) Principal Engineer, Asset Management Directorate), Stephanie Harper (DPTI), Matt Waller (Lessees of the Commercial Basin), Brian Henson (Stage 1 Residential Proprietors), Bruce Redding (Lincoln Cove Development Company), Glenn Karutz (Sarin Group Property- Recreational Marina) .
The MMAC continue to work with ongoing agenda items. In September DPTI provided the Committee with an update on the status of the engineering assessment and major works required at the Marina. These include the Shark and Cray berths Compliance and Concept Options Assessment report and Condition Assessment of Rock Revetment and Sheet Piled Wall, both to be considered at the next meeting.
The Council Marina Precinct Master Plan, which is part of a wider Foreshore and CBD Master Plan Project is progressing with the Council identifying the MMAC as a key stakeholder group to be engaged as part of the project for the development of the Marina Precinct Master Plan which is to be completed April 2019.
The DPTI Request for Proposal has been granted to Sarin Group Property as the preferred licensee for the passenger loading and unloading facility near the Fisherman’s Memorial. The license has been signed subject to the lease fee being agreed upon.
The MMAC has agreed DPTI and Council will liaise to develop a scope for a feasibility review of the refueling wharf.
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The City of Port Lincoln will undertake on behalf of the MMAC investigation of the land tenure adjacent to the Service Wharf and an engineering assessment report on the load capability/capacity of the Service Wharf area be undertaken and presented to the Committee for consideration.
The long-term sustainability of the Marina Maintenance Fund continues to be discussed along with the future of the Marina precinct, knowing its use has changed over the last 30 years.
I extend my sincere thanks to Committee members, for your commitment, input and attendance at meetings. I also thank Council staff for the work they commit to in preparing and facilitating the meetings.
Terms of Reference
To undertake the duties and oversee the responsibilities pursuant to Clause 23 of the Tripartite Agreement between State Government, Lincoln Cove Development Company and the City of Port Lincoln.
Membership Attendance Councillor Faye Davis (Chairperson) 1 Mr Stephen Rufus, Chief Executive Officer 1 Ms Chrys Triantafillou - Department for Planning Transport (DPTI) 1 Ms Stephanie Harper - (DPTI) 1 Mr Bruce Redding – Lincoln Cove Development Company 1 Mr Brian Henson – representing Stage 1 Residential Proprietors 1 Matt Waller – representing Lessees of berths in the Commercial Basin 1 Mr Glenn Karutz – representing Lessees of the Recreational Basin 1
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Greater City of Port Lincoln Bushfire Prevention Plan Committee (GCPLBPC) Chairperson – Councillor Neville Starke
Terms of Reference
To monitor, review and keep up to date the Greater City of Port Lincoln Bushfire Prevention Plan
To make recommendations to the Lower Eyre Peninsula Bushfire Committee and to Council for budget consideration.
Membership: Attendance Councillor Neville Starke (Chairperson) 1 Councillor Diana Mislov 1 City of Port Lincoln - Chief Executive Officer 0 Mr Nigel Melzner – Manager Community Infrastructure 1 Murray Graham – Compliance Officer 1 Mr George Kozminski – Country Fire Service 1 Mr William Hoey – Metropolitan Fire Service 1 Mr Joe Tilley – Dept Environment Natural Resources 0 Councillor Geoff Bayly - District Council of Lower Eyre Peninsula 0 Mr Leith Blacker – Proxy District Council of Lower Eyre Peninsula 1 Representative of – SA Water 0 Mr Frank Crisci – SA Power Networks 0
The Greater Port Lincoln Bushfire Prevention Committee held its one and final meeting in November 2017. The committee discussed a number of matters and areas of concern but it was advised that these matters are now reported to Lower Eyre Peninsula Bushfire Management Committee (LEP BMC) who in turn answer to the State Bushfire Committee.
The future direction of the committee was discussed including the history of the formation of the committee, its purpose and the development of the plan.
In 2009 new legislation was passed that stated all Section 41 Bushfire Committees would be superseded by the formation of Regional Bushfire Management Committees. However, these committees still had to formulate workable action plans so the Greater City of Port Lincoln Bushfire Prevention Plan Committee (GCPLBPP) continued to operate.
Once the new Lower Eyre Peninsula Bushfire Management Area Plan (EP BMAP) was formulated and adopted, Council’s Section 41 Committee became more of an advisory committee. All actions identified in the original GPLBFP plan have been completed and an ongoing maintenance program has been implemented.
At its meeting held 30 November 2017 the GPLBPC resolved ‘That the Greater City of Port Lincoln Bushfire Prevention Plan Committee, a Section 41 Council appointed City of Port Lincoln Committee, recommends that it be disbanded as the activities under the Terms of Reference have been superseded by the Lower Eyre Peninsula Bushfire Management Committee.’ and ‘That if the City Port
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Lincoln is of the view to disband the Greater City of Port Lincoln Bushfire Prevention Plan (GCPLBPP) Committee, it recommends that the City of Port Lincoln considers appropriate resources for handling bushfire concerns by residents and ratepayers.’ Council endorsed the recommendations of the committee at the Ordinary Council meeting held 18 December 2017.
I am personally very proud of the plan and what the committee achieved and I think it can be held up as an example of effective collaboration between many parties. I thank all the members of the committee and staff, secretarial and management, who gave up so much time, to give input into what I think was a very successful committee. And for the helpful, friendly support that I have received I say thank you.
Building Fire Safety Committee Presiding Member – Mr Peter Harmer
Terms of Reference
The Building Fire Safety Committee is charged with the responsibility for all matters arising under Section 71 of the Development Act 1993, which are of a building fire safety nature.
Membership: Attendance Mr Peter Harmer – Building Surveyor (Presiding Member) 3 Theo Theodosiou – Development Officer – Building 3 Mr Andrew Sharrad – MFS Representative 3 Mr Jonathon Pearce – MFS Representative (proxy) -
The Building Fire Safety Committee meetings are held as required and there were three meetings convened during the 2017/2018 financial year.
Financial Management and Audit Committee (FMAC) Chairperson – Greg Eden Independent Member
Membership Attendance Greg Eden - Independent Member (Chairperson) 5 Councillor Danny Bartlett 4 Councillor Diana Mislov 3 Councillor Peter Jolley 4 Kerry Casanova – Independent Member 4 Mayor Bruce Green – Ex Officio 4
All councils in South Australia are required to have an Audit Committee as per the requirements of Section 126 of the Local Government Act 1999. City of Port Lincoln’s audit committee is formed as the Financial Management Audit Committee and must include at least one independent member. Council staff cannot be members but provide support to the committee.
The Financial Management Audit Committee (FMAC) is comprised of two Independent Members and three Elected Members.
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The Committee’s broad objectives are to:
• Help the elected Council discharge its financial and governance responsibilities • Provide advice to Council to fulfil its role and purpose and improve the fiscal and viability aspects of its operation • review the adequacy of the accounting, internal control, reporting and other financial management systems and practices of the Council on a regular basis • be an advisory body and report the outcomes of its deliberations to Council.
The Committee is required to meet at least four times per year and during the 2017/18 year, the FMAC met five times. At two meetings, a member of the Senior Management Team presented to the Committee on their role, current issues and projects, and any concerns or possible risks to the Council. The Committee generally tends to place emphasis on areas of risk in its questions to staff.
The Committee reviewed the budget, the long term financial and infrastructure plans and the financial statements and audit report during the course of the year. Many questions were asked of the finance team and other staff during the year and all were answered satisfactorily.
The Committee also met with the auditor on 31 October 2018 to discuss the audit findings for the 2017/2018 year. The auditor reported that there would be no qualification of the financial statements and that the Auditors were satisfied that the finance staff were competent and cooperative in providing all required information. All questions asked of the auditor were answered satisfactorily.
Strategic Planning and Development Policy Committee (SPDP) Chairperson – Andrea Broadfoot
Terms of Reference
To provide advice to Council in relation to how Council’s planning strategies and development policies accord with the State planning strategies.
• To assist the Council achieve;
o Orderly and efficient development within the area of council o High levels of integration of transport and land use planning o Relevant targets set out in the planning strategy o The implementation of affordable housing policies set out in the planning strategy • To provide advice when council is preparing a
o Strategic directions report or o Development Plan Amendment Report • Other functions as assigned to the committee by Council (other than functions relating to development assessment or compliance).
The Strategic Planning and Development Policy Committee (SPDP) met once during 2017/2018 reporting period.
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Membership: Attendance Cr Andrea Broadfoot (Chairperson) 0 Mayor Bruce Green 1 Councillor Danny Bartlett 1 Councillor Neville Starke 1 Councillor Faye Davis 1 Councillor Peter Jolley 0 Councillor Graham Mantle 1 Councillor Jim Papazoglov 1 Councillor Diana Mislov 1 Councillor Linda Davies 0
The SPDP Committee involves all Council members who work together to provide advice to Council in relation to how the city’s planning strategies and development policies align with State planning strategies. The major focus has been the Lincoln Cove Expansion Development Plan. At the meeting held in October 2017, the SPDP considered the Lincoln Cove Expansion Development Plan Amendment after seeking agency and public consultation as part of a statutory process commenced in May 2017 on receipt of the Draft Lincoln Cove Expansion Development Plan Amendment Report that was endorsed for Statutory Public and Agency Consultation for the period 15 June 2017 to 10 August 2017.
On completion of the consultation, the SPDP considered the representations made during the statutory consultation period, and a report outlining a summary including the written and verbal submissions and subsequently provided advice to Council before the Lincoln Cove Expansion Development Plan Amendment was endorsed for submitting to the Minister of Planning seeking approval. The Minster approved the DPA on 22 January 2018.
This committee works to ensure orderly and efficient development within the area of council and is subject to the legislative and regulatory requirements of the Local Government Act 1999, and the Development Act 1993. The committee members appreciate the work of the Council staff team who ensure its activities are well informed. We thank the public and government agencies who have provided advice and feedback on the Lincoln Cove Expansion DPA in 2017/2018.
The following provides the status of various Development Plan Amendments as at the end of the annual reporting year for 2017/2018.
Development Plan Amendment Status Lincoln Cove Expansion The Lincoln Cove Expansion DPA was issued to The Minister for approval 11 November 2017. The Ministerial consent was granted 22 January 2018, consolidated in Development Plan 6 February 2018. Residential The Residential DPA was granted Ministerial consent 22 September 2017, consolidated in Development Plan 7 November 2017.
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Chief Executive Officer Review Committee Chairperson - Mayor Bruce Green
Membership Attendance Mayor Bruce Green (Chairperson) 2 Cr Neville Starke (until July 2017) 1 Cr Andrea Broadfoot 3 Cr Peter Jolley 3 Cr Diana Mislov 3 Cr Mantle (from July 2017) 2
Terms of Reference
To appraise the performance of the Chief Executive Officer annually using a formal performance appraisal methodology.
• To set performance indicators and objectives based on the objectives included in the position description. • To review the Officer’s remuneration in accordance with the contract of employment on an annual basis. • To prepare a report for Council on the outcomes of the annual appraisal and include recommendations in respect to the remuneration review.
The CEO Review Committee met three times during the 2017/2018 financial year. The first two meetings of the year considered the actions required and the appropriate recruitment process for the position of the Chief Executive Officer, following the notice of resignation from Rob Donaldson. The CEO review committee recommended that an external consultant be engaged to assist with the recruitment process. The committee considered the consultant’s report detailing the applications received, interview outcomes and reference checks and recommended to Council that Stephen Rufus be appointed as the CEO commencing in January 2018.
In line with the committee’s terms of reference, the committee considered the CEO’s performance at the end of the probation period and recommended to council the ongoing employment of Mr Rufus.
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Port Lincoln Indoor Aquatic Facility Project Board Chairperson - Mayor Bruce Green
Membership Mayor Bruce Green (Chairperson) Councillor Neville Starke Councillor Andrea Broadfoot Councillor Diana Mislov Councillor Danny Bartlett
The Project Board was the senior authority for the implementation of the project to refurbish the Port Lincoln Leisure Centre, including the Indoor Aquatic Facility.
The Project Board made the major decisions during the project and was accountable to Council for the success or failure of the project. It also provided the interface between Council and the Project Team.
The Project Board’s role was to ensure that the business objectives were met by the project, and that the project was adequately resourced in terms of financial, human and other physical resources. For the 2017/2018 financial year, there were no meetings held.
The pool and associated facilities were opened in early March 2017 and were delivered on budget. Six months after opening, a Post Implementation Review was undertaken to assess whether the benefits envisaged by the original Business Case for the project were realised and a Project Closure Report was prepared for approval by the Project Board. Upon approval of the Project Closure Report the Project Board was disbanded.
Leisure Centre Expansion Project Board Chairperson – Councillor Andrea Broadfoot
Membership Attendance Councillor Andrea Broadfoot (Chairperson) 1 Mayor Bruce Green 3 Councillor Peter Jolley 2 Councillor Diana Mislov 2 Councillor Danny Bartlett 2
Terms of Reference
The Project Board is the senior authority in the project team for the implementation of the project to expand the Leisure Centre, including the construction of two new sports courts, three new squash courts, a lift and new parking and landscaping.
The Project Board makes the major decisions during the project and is accountable to Council for the success or failure of the project. It also provides the interface between Council and the Project Team.
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The members of the Project Board perform their role on a part-time basis, manage by exception, approve all stages, and approve all major plans. They can meet informally but normally meet formally.
The Project Board has the authority to commit approved resources to the project, and is responsible for the ongoing provision of these resources.
The Project Board’s role is to ensure that the business objectives are met by the project, and that the project is adequately resourced in terms of financial, human and other physical resources. The Project Board delegates responsibility for the project’s success to the Project Executive.
The Project Board’s responsibilities are to:
• endorse the Project Implementation Plan (PID) • approve funding and expenditure for the project within tolerances delegated by Council • approve changes to the project scope that exceed tolerances allocated to the Project Executive • ensure that the project achieves its objectives and delivers the benefits for which it was originally commissioned • endorse any changes to the planned project objectives, and • endorse the Post Implementation Review outcomes
The Project Board reports to Council and refers back to Council any decisions on funding and scope that exceed its delegated authority.
The Leisure Centre Expansion Project Board has been established to facilitate the expansion of the Leisure Centre complex, primarily comprising the sports stadium and held three meetings in the reporting period for 2017/2018.
The focus of this project board is to work with the design and architect teams to review schematic designs and oversee the completion of the project, to achieve quality standards and value for money for the community including the delivery of the following elements:
• construction of one new indoor sports show court with space for spectator seating; • construction of an outdoor basketball practice court; • construction of three new squash courts with moveable intermediate walls, • space for spectator seating and adjacent breakout space; • installation of new lift services to provide access to upper level of stadium and entry; • refurbishment of existing stadium facilities including change rooms; and • construction of external works including landscaping and improved parking facilities.
It is envisaged the project will be complete by June 2019 and the board will continue to work as part of a productive team to achieve the project outcomes for the benefit of the community.
I would like to thank the Project Board members and the Council staff team who have worked diligently to ensure the Leisure Centre Expansion Project which is being delivered maximising
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Council Representation
Section 12(4) of the Local Government Act 1999, (the Act) requires a Council to conduct an elector representation review at least once every eight years. Currently, Council comprises of an Elected Mayor (elected by the whole of the community), a no ward structure and ten area Councillors
The City of Port Lincoln commenced a full review in accordance with the Act during the 2016/17 financial year. The process involved the preparation of a ‘Representation Options Paper’ and a ‘Representation Review Report’ that were available for public consultation in August 2016 and November 2016 respectively. Through the consultation process, the community had the opportunity to make written or verbal submissions to Council. At the conclusion of the review process Council resolved, at its meeting held 19 December 2016, to change its current composition to the following:
• Principal member of the Council continues to be a Mayor, elected by the community • The Council area not be divided into wards (the existing no wards structure retained) • The Elected Council will comprise the Mayor and 9 Area Councillors who represent the Council area as a whole In April 2017, the Electoral Commission South Australia provided Council with certification that the Elector Representation Review had been conducted appropriately and complied with the requirements of the Local Government Act and the notice was Gazetted 30 May 2017 and a public notice was published 1 June 2017. The new structure will come into effect at the Local Government Elections in November 2018.
The following table provides a comparison of the average representation ratios of regional councils in South Australia which are of a similar size, by elector numbers, to the City of Port Lincoln. The data is derived from data provided by the Electoral Commission of SA, current as at last collection of elector figures statistics 28 February 2018.
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Councillor Council Size by Km2 No Electors Quota Inc Mayor Wattle Range 3924 8506 12 708
Loxton Waikerie 7957 8272 11 752
Yorke Peninsula 5834 9197 12 766
Light Regional 1278 10358 11 941
Port Lincoln 30.4 10445 11 949
Port Augusta 1153 9570 10 957
Copper Coast 773 11231 11 1021
Victor Harbor 386.5 12418 10 1241
Port Pirie 1761 13031 10 1303
Murray Bridge 1832 14372 10 1437
Council Decision Making Structure
Under the system of Local Government established by the Local Government Act 1999, Council is responsible for the government and management of its area at the local level and in particular, it must:
‘Act as a representative, informed and responsible decision-maker in the interests of its community.’
The Elected Members are responsible for the direction of the Council and for making significant decisions on community matters. City of Port Lincoln Council governs on behalf of the community, setting directions and priorities for the administration, particularly through its adopted Strategic Management Plans.
Council meetings and informal gatherings are conducted in accordance with the Local Government Act 1999 and Regulations and are open to the public unless otherwise determined.
Delegations Councils have certain functions and duties, which they must perform, and certain powers which they may exercise, pursuant to the Local Government Act 1999 as well as a range of other Acts. In most cases, the relevant Acts place these obligations and powers directly with the Council. As it is not practical or efficient for the Council as a body of Elected Members to perform the many operational activities that are required in the day-to-day administration of the Council’s roles and functions, Section 44 of the Local Government Act 1999 allows a Council to formally delegate many of its powers and functions to the Chief Executive Officer, who may then sub-delegate these powers and functions to other responsible officers. Council may also delegate its powers and functions to a Committee of Council.
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All delegations made by the Council can be revoked at any time and do not, except in limited circumstances, prevent Council from acting in a matter itself. An Officer to whom a delegation has been made may choose not to exercise that delegation and may bring a matter direct to Council or another Officer with delegations, for determination.
Pursuant to Section 44 of the Local Government Act 1999, the City of Port Lincoln’s Delegations Register is reviewed by Council at least once in every financial year. These Delegations are located on Council’s website www.portlincoln.sa.gov.au.
Council Policies, Registers & Codes
Pursuant to Section 125 of the Local Government Act 1999 (the Act) councils are required to have appropriate policies, practices and procedures of internal control in order to ensure that they carry out their activities in an efficient and orderly manner, ensure adherence to management policies, safeguard community assets, and secure (as far as possible) the accuracy and reliability of council records.
Council’s policies, codes and registers are accessible to the public via Council’s website and/or at the principal Council Office located in the Civic Centre.
Registers Council retains the following information pursuant to the Local Government Act 1999 and the Local Government (Elections) Act 1999;
Section 44 –Delegations Register Section 68 - Register of Interest – Members Section 73, 74, 75 & 75A – Register of Conflict of Interest Section 79 - Register of Members Allowances & Benefits Section 105 - Officers Register of Salaries Section 116 - Officers Register of Interest Section 188 - Fees & Charges Schedule Section 196 - Community Land Plan 1 and Plan 2 Section 207 - Community Land Section 231 - Public Roads Section 252 - By-Laws Codes The following Code of Conduct and Practice documents are available to the public, either at the Council Office or on Council’s website www.portlincoln.sa.gov.au
Section 63 - Code of Conduct for Council Members Policy 9.63.3 Section 92 - Code of Practice – Access to Meetings and Documents Policy 18.63.1 Regulation 6 - Code of Practice – Council and Committee Meetings Policy 18.63.2 Section 110 - Code of Conduct for Council Employees Policy 12.63.12
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Policies The City of Port Lincoln Council has adopted various Policies to assist in the governance of its operations. Council Policies are developed and reviewed pursuant to the requirements of the Local Government Act 1999 and other applicable legislation.
Council has determined that its policies will be reviewed as required by legislation or every four years from “last date adopted” or on significant change to legislation, if there are no statutory review requirements.
A full list of Council Policies is available on Council’s website www.portlincoln.sa.gov.au. The following list only includes Council’s mandated Policies.
3.63.1 Building & Swimming Pool Inspection Policy 9.63.17 Caretaker Policy 3.63.9 Complaint Handling under Code of Conduct Policy 9.63.19 Complaints Handling Policy 7.63.1 Contracts, Tenders, Purchasing & Disposal Policy 9.63.20 Council Members Allowance & Benefits Policy 9.63.12 Council Members Training & Development Policy 7.63.5 Internal Control Policy 9.63.2 Council Decisions Review Policy 14.63.13 Naming of Roads Policy 5.63.1 Order Making Policy 9.63.24 Prudential (Project Management) Policy 2.63.1 Public Consultation & Community Engagement Policy 18.63.7 Service & Program Reviews Policy 9.63.25 Informal Gatherings Policy
Freedom of Information
Freedom of Information Statement Under Schedule 5 of the Local Government Act 1999 and Part 2, Section 9 of the Freedom of information Act 1991, relating to publication of information concerning agencies, Council is required to publish annually its Information Statement pertaining to the arrangements and functions that Council has in place for the public to access information and documents to enable participation in Council’s decision making processes and policy formulation.
The City of Port Lincoln “Freedom of Information Statement” is available on Council’s website and is reviewed annually.
Requests for information are considered in accordance with the Freedom of Information Act provisions. Under this legislation, an application fee and a search fee must be forwarded with the completed request form unless the applicant is granted an exemption. Should the applicant require
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copies of any documents inspected pursuant to a Freedom of Information request, the charge set out in the Act will apply.
Freedom of Information application forms can be accessed from the State Records Website FOI Application Forms . Applications are responded to as soon as possible within the statutory number of days of Council receiving the properly completed Freedom of Information Request Form, together with the application and search fees.
Applications Received No applications under the Freedom of Information Act were received by the City of Port Lincoln during the 2017/2018 financial year.
Council did not receive any FOI referrals from other agencies during the reporting period.
Amendment to Council Records A member of the public may gain access to Council documents to make amendments concerning their personal affairs by making a request under the Local Government Act 1999. A member of the public may then request a correction to any information about themselves that is incomplete, incorrect, misleading or out of date. To gain access to these Council records, a member of the public must enquire in the first instance to the Chief Executive Officer. It may be necessary to complete a Freedom of Information Request Form as indicated above outlining the records that he/she wishes to inspect.
By-Laws
In 2017/2018 the City of Port Lincoln completed a review of its current suite of By-laws as required under section 246 of the Local Government Act 1999, after considering referrals from the Dog and Cat Management Board, Minister for Transport and Infrastructure and feedback from the community. The five By-laws were adopted at the Ordinary Council meeting held on Monday 18th June 2018 and will come into operation on 6th November 2018.
Council’s current By-laws are listed below and can be located on Council’s website www.portlincoln.sa.gov.au
By-Law No. 1 Permits and Penalties By-Law No. 2 Moveable Signs By-Law No. 3 Roads By-Law No. 4 Local Government Land By-Law No. 5 Dogs
Internal Review of Council Actions
Under Section 270(8) of the Local Government Act 1999, Council must, on an annual basis, initiate and consider a report that relates to: (a) the number of applications for review made under this section; and (b) the kinds of matters to which the applications relate; and (c) the outcome of applications under this section; and (d) such other matters as may be prescribed by the regulations.
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At its Ordinary Council meeting held Monday 2 July 2018, Council received and noted a report relating to Section 270 Applications received for the Period 1 July 2017 to 30 June 2018.
The report advised that Council received one (1) application in the 2017-2018 financial year, for an internal review under Section 270 of the Act, which related to Council’s consideration of an application to establish a Business/Community Directory and purchase of domain names.
Council engaged an external provider to conduct an independent review of the matters raised by the applicant. The independent review found that the decisions made by the Council were reasonable in all of the circumstances, and in the public interest.
The applicant was provided with a copy of final report of the Section 270 Review. The report documented the process of the review, the information and facts considered, and the findings and outcomes of the review. The applicant was advised that although Council had completed its review in relation to the matter, the applicant still had a right of appeal to the Ombudsman’s Office.
The applicant exercised their right of appeal to the Ombudsman’s Office and was subsequently advised by the Ombudsman that it was apparent that ‘council correctly followed its procedures on review pursuant to their policy on internal reviews of council decisions’ and ‘that there is no evidence of an administrative error on the part of the council that requires further investigation by my Office’. The Ombudsman went further to say that ‘On the information available, it does not appear to me that the council has acted in a way that may possibly be unlawful, unreasonable or wrong within the meaning of the Ombudsman Act.’.
Confidentiality
Use of Sections 90(2) and 91(7), Local Government Act 1999 Council holds all meetings in public except where it is necessary and appropriate that the public be excluded from attendance at so much of a meeting as is necessary to receive discuss or consider in confidence any information or matter listed in Section 90 of the Local Government Act 1999.
During the 2017-2018 reporting year Council made 24 orders under Section 90(2) & (3) of the Act as detailed in the following table. The table also shows whether and for how long any documents were retained in confidence after the Council’s deliberations.
Orders Pursuant to Section 90(2)&(3)of the Local Government Act 1999 2017 - 2018 Meeting Subject Section Section 91(7) Status as at Date 90(2)(3) 30 June 2018 3/7/17 Confidential Attachment Retained ATTACHMENT be retained for 12 EOI201723 - Financial months, and reviewed every 12 Management Audit Committee – months. Non Council Membership 3/7/17 Documents and minutes be retained Retained until consideration of the commercial Confidential Order - Possible Land terms of the matter is concluded or Disposal - Marina Hotel (b) progression of the matter requires Boardwalk public release of the proposal and relevant details, and reviewed every 12 months.
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Orders Pursuant to Section 90(2)&(3)of the Local Government Act 1999 2017 - 2018 Meeting Subject Section Section 91(7) Status as at Date 90(2)(3) 30 June 2018 20/7/18 Confidential Order to Remain - Retained Documents and minutes be retained Chief Executive Officer until formal contractual arrangements Recruitment – Review of (k) are executed with the successful Consultancy Applications - consultant. Appointment of Consultant 7/8/17 Report, attachments, minutes be Retained Confidential Order to Remain – retained until contractual documents Possible Land Disposal - 3 (d) are signed in final form and reviewed Adelaide Place every 12 months. 8/9/17 Confidential Order to Remain - Documents and minutes be retained Retained Chief Executive Officer (a) until conclusion of contract Recruitment negotiations. 18/9/17 Reports, attachments, minutes be Retained Confidential Order to Remain - retained until conclusion of contract Chief Executive Officer (a) negotiations and reviewed every 12 Recruitment months. 18/9/17 Minutes be retained for a period of 12 Retained Confidential Order to Remain - (d) months and reviewed every 12 Marina Precinct Asset Matters months. 18/9/17 Report be retained until details of the Retained Confidential Order to Remain - referenced property sale are released Possible Land Acquisition - (b) through Council’s normal process, and Marina Precinct reviewed every 12 months. 3/10/17 Confidential Order to Remain - Report and attachments be retained Retained Appointment of a Person to Act (a) for a period of 12 months and as Chief Executive Officer reviewed every 12 months. 3/10/17 Confidential Order to Remain - Report, attachments and minutes be Retained Strategic Property Review – (b) retained for a period of 24 months Progress Report and reviewed every 12 months. 6/11/17 Agenda, Report, attachments and Retained Confidential Order to Remain - Minutes be retained until conclusion Kirton Court Retirement Village – (b) of all contracts in relation to the asset Offer to Purchase Unit 5 being disposed of, and reviewed every 12 months. 4/12/17 Agenda, Report, attachments and Retained Confidential Order to Remain - Minutes be retained until the Marina Walkway - Short Term (b) conclusion of all negotiations in Lease & Fee Review relation to asset under consideration, and reviewed every 12 months. 18/12/17 Report, attachment, minutes be Retained Confidential Order to Remain – (b) retained for 24 months reviewed Strategic Property Review every 12 months. 5/3/18 Discussion relevant to Agenda Item Retained Confidential Order to Remain - 19.1 be retained in confidence for a (a) Human Resource Matter period of 12 months and that this order be reviewed every 12 months. 19/3/18 The Report, Discussion and Minutes Retained Confidential Order to Remain - relevant to Agenda Item 19.1 Waste Waste Management Services (k) Management Services Contract Contract Tenders Tenders be retained in confidence for a period of 6 months.
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Orders Pursuant to Section 90(2)&(3)of the Local Government Act 1999 2017 - 2018 Meeting Subject Section Section 91(7) Status as at Date 90(2)(3) 30 June 2018 3/4/18 Confidential Order to Remain - Report, attachment, minutes be Retained Strategic Property Review - (b) retained for 24 months reviewed Progress Report April 2018 every 12 months. 9/4/18 Leisure Centre Expansion Project Retained Board Presented information be retained in Confidential Order to Remain - (k) confidence for a period of 12 months Leisure Centre Expansion after completion of the project Construction Tender Evaluation 10/4/18 Confidential Order to Remain - Presented information be retained in Retained Leisure Centre Expansion (k) confidence for a period of 12 months Contract Tenders after completion of the project 16/4/18 Confidential Order to Remain - Retained Presented information to be retained Appointment of the preferred in confidence for a period of 12 tenderer to undertake the (k) months after completion of the construction of the Leisure project. Centre Stadium Expansion Works 7/5/18 Organisational Structure and Retained Confidential Order to Remain - (e) Functional Review Report - May 2018 Organisational Structure and be retained in confidence until 31 May Functional Review 2018 21/5/18 Confidential Order to Remain - Retained Report, attachments & minutes be Lincoln Cove Marina - 27 Jubilee (d) retained in confidence for a period of Drive, Portion of Crown Land 12 months Section 939 and 11 Jubilee Drive 5/6/18 Adjourned meeting Retained Confidential Order to Remain - Presented information be retained in Construction of the Leisure (k) confidence for a period of 12 months Centre Stadium Expansion Works after completion of the project - Tender Negotiations Update 18/6/18 Confidential Order to Remain - Retained Presented information be retained in Construction of the Leisure (k) confidence for a period of 12 months Centre Stadium Expansion Works after completion of the project - Tender Negotiations Update 25/6/18 Confidential Order to Remain - The Presented Information be Retained Chief Executive Officer (e) retained in confidence for a period of Probationary Review 1 month
Section 91(9) of the Local Government Act, 1999 requires Council, once in every financial year, to review confidential orders made pursuant to Section 91(7) of the Act to determine whether the orders to retain documents in confidence will remain in force or be revoked. Revoked orders result in all confidential documents relating to the order being released to the public.
Council last reviewed the Register of Confidential Orders on 5 June 2017 and resolved that certain confidential orders will remain operative as detailed in the following table. Confidential orders remaining operative from the period after 4 June 2012 are also shown in the following table.
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Orders Remaining Operative Pursuant to Section 91(7) of the Local Government Act 1999 4 June 2012 - 30 June 2018 Meeting Subject Section Section 91(7) Status as at Date 90(2)(3) 30 June 2018 4/6/12 Drainage Easement (a) Until formal contractual arrangements Retained are executed 15/12/14 CEO Performance Review Report (a) Until conclusion of Mr Rob Donaldson’s Retained contract as CEO 20/4/15 Possible Asset Disposal – Kirton (a)(b) Until negotiations with interested Retained Court Units parties are concluded, and reviewed every 12 months 18/5/15 Land Formerly Owned by Council – (b) For 24 months and that this order be Retained Windsor Ave reviewed every 12 months 15/6/15 Financial Management Audit (g) For 24 months and reviewed every 12 Retained Committee Meeting 3 June 2015 – months Land Formerly Owned by Council 3/8/15 Strategic Land Acquisition - Toy Box (b) Until completion of contract Retained documentation and reviewed every 12 months 3/8/15 Council Contribution to Major (j) Until project details are released by the Retained Project Investigation project proponent and reviewed every 12 months 4/4/16 CEO Performance Review 2014- (a) Until Mr Rob Donaldson’s contract as Retained 2015 the CEO is concluded 2/5/16 Barngarla Native Title Claim – (i) Until publication of the Federal Court Retained Negotiation Directions judgment, reviewed every 12 months 16/5/16 Major Event Proposal – Teakle (d) Until event details publicly announced Retained Auto Sprint including sponsorship and reviewed every 12 months 20/6/16 Major Event Proposal – C/wealth (d) Until proponent releases information, Retained Games Baton Relay reviewed every 12 months 4/7/16 Barngarla Native Title Claim (i) Until final agreement of Barngarla Retained Native Title Claim Settlement Indigenous Land Use Agreement and reviewed every 12 months. 1/8/16 Property Acquisition and Disposal (b) Until matter concluded and/or any Retained Options - Civic Centre commercial dealings completed, and reviewed every 12 months. 1/8/16 Possible Property Acquisition - (b) Until matter concluded and/or any Retained Jubilee Drive commercial dealings completed, and reviewed every 12 months. 5/9/16 Asset Disposal – Determination of (b) Until conclusion of all contracts in Retained Price - Kirton Court Units relation to the assets being disposed of, reviewed every 12 months. 7/11/16 Lease of the First Floor of the (b) Until lease and related negotiations are Retained Nautilus Arts Centre completed, and reviewed every 12 months. 7/11/16 Possible Property Acquisition - (b) Until matter concluded and/or any Retained Jubilee Drive commercial dealings completed, and reviewed every 12 months. 21/11/16 Lease of the First Floor of the (b) Until lease and related negotiations are Retained Nautilus Arts Centre completed, and reviewed every 12 months.
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Orders Remaining Operative Pursuant to Section 91(7) of the Local Government Act 1999 4 June 2012 - 30 June 2018 Meeting Subject Section Section 91(7) Status as at Date 90(2)(3) 30 June 2018 21/11/16 Appointment of Contractor for the (k) Until a contract for the Port Lincoln Retained Management and Operation of the Leisure Centre management and Port Lincoln Leisure Centre operation has been entered into, and reviewed every 12 months. 21/11/16 Barngarla Native Title Claim – (i) Until completion of the Indigenous Land Retained Dedication of Crown Land Use Agreement in relation to Barngarla Native Title and reviewed every 12 months. 5/12/16 Review of Strategic Land Holding Until the matter is concluded, or publicly Retained (b)(j) announced, and reviewed every 12 months. 19/12/16 Progress Status report on Possible (b) Until the relevant land disposals have Retained Sale of Vacant Land Parcels – been completed or are no longer to be Bernard Place pursued by Council. 16/1/17 Staff Matter (a) For a period of 5 years and reviewed Retained after 12 months. 6/2/17 Minutes of the CEO Review (a) Until such time as Mr Rob Donaldson’s Retained Committee Meeting–18 January contract as CEO is concluded. 2017 20/2/17 Review of Strategic Land Holding (b)(j) Until concluded, or publicly announced Retained and reviewed every 12 months. 1/5/17 Tunarama Festival – Funding (a) ATTACHMENT to Report (REP201730) Retained Request for at least 2 years, and reviewed every 12 months. 15/5/17 Queen’s Baton Relay - Council (d) Until the Baton bearers for the Queen’s Retained Selected Baton bearer Nomination Baton relay have been publicly announced with the exception of necessary advice to the selected candidate/s and reviewed every 12 months. 15/5/17 Progress on Sale of Vacant Land (b) Until relevant land disposals are Retained Parcels completed or no longer pursued by Council, and reviewed every 12 months. 15/5/17 Possible Property Disposal (b) Until contractual documents are signed Retained in final form and reviewed every 12 months. 31/5/17 CEO Performance Review – (k) Until formal contractual arrangements Retained Consideration of Quotations are executed with the successful Received for Shared Services consultant. Arrangements 3/7/17 Confidential Attachment Retained EOI201723 - Financial Management ATTACHMENT be retained for 12
Audit Committee – Non Council months, and reviewed every 12 months. Membership 3/7/17 Documents and minutes be retained Retained until consideration of the commercial terms of the matter is concluded or Confidential Order - Possible Land (b) progression of the matter requires Disposal - Marina Hotel Boardwalk public release of the proposal and relevant details, and reviewed every 12 months.
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Orders Remaining Operative Pursuant to Section 91(7) of the Local Government Act 1999 4 June 2012 - 30 June 2018 Meeting Subject Section Section 91(7) Status as at Date 90(2)(3) 30 June 2018 20/7/18 Confidential Order to Remain - Retained Documents and minutes be retained Chief Executive Officer Recruitment until formal contractual arrangements – Review of Consultancy (k) are executed with the successful Applications - Appointment of consultant. Consultant 7/8/17 Report, attachments, minutes be Retained Confidential Order to Remain – retained until contractual documents Possible Land Disposal - 3 Adelaide (d) are signed in final form and reviewed Place every 12 months. 8/9/17 Confidential Order to Remain - Documents and minutes be retained Retained (a) Chief Executive Officer Recruitment until conclusion of contract negotiations. 18/9/17 Reports, attachments, minutes be Retained Confidential Order to Remain - retained until conclusion of contract (a) Chief Executive Officer Recruitment negotiations and reviewed every 12 months. 18/9/17 Confidential Order to Remain - Minutes be retained for a period of 12 Retained (d) Marina Precinct Asset Matters months and reviewed every 12 months. 18/9/17 Possible Land Acquisition (b) Confidential Order Lost Retained 18/9/17 Report be retained until details of the Retained Confidential Order to Remain - referenced property sale are released Possible Land Acquisition - Marina (b) through Council’s normal process, and Precinct reviewed every 12 months. 3/10/17 Retained Confidential Order to Remain - Report and attachments be retained for (no copy Appointment of a Person to Act as (a) a period of 12 months and reviewed of minutes Chief Executive Officer every 12 months. in book) 3/10/17 Confidential Order to Remain - Report, attachments and minutes be Retained Strategic Property Review – (b) retained for a period of 24 months and Progress Report reviewed every 12 months. 6/11/17 Agenda, Report, attachments and Retained Confidential Order to Remain - Minutes be retained until conclusion of Kirton Court Retirement Village – (b) all contracts in relation to the asset Offer to Purchase Unit 5 being disposed of, and reviewed every 12 months. 4/12/17 Agenda, Report, attachments and Retained Confidential Order to Remain - Minutes be retained until the conclusion Marina Walkway - Short Term (b) of all negotiations in relation to asset Lease & Fee Review under consideration, and reviewed every 12 months. 18/12/17 Report, attachment, minutes be Retained Confidential Order to Remain – (b) retained for 24 months reviewed every Strategic Property Review 12 months. 5/3/18 Discussion relevant to Agenda Item 19.1 Retained Confidential Order to Remain - be retained in confidence for a period of (a) Human Resource Matter 12 months and that this order be reviewed every 12 months. 19/3/18 The Report, Discussion and Minutes Retained Confidential Order to Remain - relevant to Agenda Item 19.1 Waste Waste Management Services (k) Management Services Contract Tenders Contract Tenders be retained in confidence for a period of 6 months.
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Orders Remaining Operative Pursuant to Section 91(7) of the Local Government Act 1999 4 June 2012 - 30 June 2018 Meeting Subject Section Section 91(7) Status as at 30 Date 90(2)(3) June 2018 3/4/18 Confidential Order to Remain - Report, attachment, minutes be Retained Strategic Property Review - (b) retained for 24 months reviewed every Progress Report April 2018 12 months. 9/4/18 Leisure Centre Expansion Project Retained Board Presented information be retained in Confidential Order to Remain - (k) confidence for a period of 12 months Leisure Centre Expansion after completion of the project Construction Tender Evaluation 10/4/18 Confidential Order to Remain - Presented information be retained in Retained Leisure Centre Expansion Contract (k) confidence for a period of 12 months Tenders after completion of the project 16/4/18 Confidential Order to Remain - Retained Appointment of the preferred Presented information to be retained in tenderer to undertake the (k) confidence for a period of 12 months construction of the Leisure Centre after completion of the project. Stadium Expansion Works 7/5/18 Confidential Order to Remain - Organisational Structure and Functional Retained Organisational Structure and (e) Review Report - May 2018 be retained in Functional Review confidence until 31 May 2018 21/5/18 Confidential Order to Remain - Retained Report, attachments & minutes be Lincoln Cove Marina - 27 Jubilee (d) retained in confidence for a period of 12 Drive, Portion of Crown Land months Section 939 and 11 Jubilee Drive 5/6/18 Adjourned meeting Retained Confidential Order to Remain - Presented information be retained in Construction of the Leisure Centre (k) confidence for a period of 12 months Stadium Expansion Works - Tender after completion of the project Negotiations Update 18/6/18 Confidential Order to Remain - Retained Presented information be retained in Construction of the Leisure Centre (k) confidence for a period of 12 months Stadium Expansion Works - Tender after completion of the project Negotiations Update 25/6/18 Confidential Order to Remain - Retained The Presented Information be retained Chief Executive Officer (e) in confidence for a period of 1 month Probationary Review
Communications and Community Engagement
Over the past twelve months Council continued to improve its communication and engagement with the introduction of a Council Facebook page on September 14, 2017. The Facebook page complements existing communications and enables the community to easily access information, while also allowing council to deliver key information direct to the community. From the inception of the City of Port Lincoln Council Facebook 793 Likes page to June 30th 2018, 793 people liked the page (Total Page Likes) and 816 people followed the page. Council’s website www.portlincoln.sa.gov.au remains the primary source of
information with 142,390 people visiting the website over the past 12 @cityofportlincoln
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months, up 6,394 people from last year with many returning more than once with a total number of site visits of 187,059.
Council is committed to ensuring the community can quickly and easily access information about Council’s decisions, programs and services on Council’s website. The existing website has been identified as being outdated and in need of redevelopment. The Local Government Association of South Australia (LGA) informed Councils in June 2018 that a new Content Management System (CMS) platform for local government is being tendered for. A decision was made to upgrade the existing website in 2018/2019 to be mobile and tablet responsive in the interim until the new CMS is developed.
64.26% of people used their computer to visit Council’s website, down 4.65% on last year, however there was an increase of 3.34% of people accessing the website from their mobile phone and up 1.3% from a tablet.
Council continues to adopt the International Association of Public Participation (IAP2) framework in its community engagement practices. The framework provides Council with a structured framework identifying the levels of community participation – Inform, Consult, Involve and Collaborate and the tools and techniques available to encourage community participation in Council’s local planning and decision making processes.
In March 2018 key staff and Elected Members completed training on the IAP2 spectrum and the tools and techniques available to continue to improve communication and engagement methods within the community.
Council is committed to providing sufficient time for the community to make comment when public consultation is undertaken. In accordance with Council’s Public Consultation and Community Engagement Policy the minimum consultation period for consultation is 21 days unless otherwise prescribed under other legislative requirements.
Council has engaged and consulted on a number of projects and initiatives in 2017/2018 seeking feedback from the community across a range of topics.
• Proposed changes to the Port Lincoln Dry Zone 16 January 2018 to 12 February 2018 Number of days: 28 Responses: 1 • Input into Port Lincoln & Southern Eyre Peninsula Tourism Strategy 31 January 2018 to 28 February 2018 Number of days: 29 Reponses: 67 • Mobile Food Vendor Location Rules Policy 8 February 2018 to 1 March 2018 Number of days: 22 Responses: 17
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• Port Lincoln Library Community Survey 22 February 2018 to 16 March 2018 Number of days: 23 Responses: 125 • Review of Council’s Five By-Laws 12 April 2018 to 7 May 2018 Number of days: 25 Responses: 1 • Future of Arts Workshop – Arteyrea 13 March 2018 to 4 April 2018 Number of days: 23 Responses: 315 • City of Port Lincoln Draft Annual Business Plan 19 April 2018 to 25 May 2018 Number of days: 37 Responses: 109 • Community Grant Funding Policy 7 June 2018 to 5 July 2018 Number of days: 29 Responses: 0
All submissions received as part of the consultation processes above were considered by Council as part of its decision making process.
A range of communication tools and channels were used across the IAP2 spectrum to encourage feedback on Council’s strategic planning matters, programs, projects and services for 2017/2018. These included:
• Council’s website • Council’s Facebook page • Weekly advertorial in the Port Lincoln Times • Local radio advertisement with 5CC/Magic 899 • ‘cash classifieds’ advertisement • media releases • public notices and posters on Council’s community information board
• static displays and brochures at the Council office and Port Lincoln Library • surveys and information sheets available at the Council office, website and Port Lincoln Library • Council and Committee meetings open to the public at the Council Chambers • local television advertising
• SMS messages • street stalls
• banners on the foreshore
• city entrance signs • staff and elected members
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Members of the community are able to provide feedback on Council’s services at any time through the Customer Service Feedback/Complaint Form available on Council’s website, or by downloading a hardcopy version online or by obtaining a copy from the Council Administration office.
Public Participation in Council Meetings
Council and Committee Meetings are held in the Council Chambers, Level One, Civic Centre, 60 Tasman Terrace, Port Lincoln. Meetings are open to the public and community members are welcome to attend.
Members of the public have a number of opportunities to put forward their views, questions and concerns on particular issues before the Elected Members of Council.
Deputation to Council With prior notification and approval of the Mayor, a member of the public can address the Council on any issue relevant to Council. Petitions Written petitions can be addressed to the Council on any issue within the Council's jurisdiction. Written Requests A member of the public can write to the Council about any Council policy, activity or service. Elected Members Members of the public can contact their Elected Members of Council to discuss any issue relevant to Council. Community Question Time Members of the public can ask a question directly to the Council at the beginning of each Council Meeting.
Human Resources Management and Staffing
Senior Management Team
Management and staff of the City of Port Lincoln work for and on behalf of the community in response to the policies and directions set by Council’s Elected Members. In 2017/2018, Council had a change of Chief Executive Officer with Rob Donaldson retiring in November 2017, Stephen Rufus commenced in January 2018. The Chief Executive Officer is responsible for the overall administration of the City of Port Lincoln and for ensuring policies, programs and services are delivered and implemented by staff. Council’s Service Profile provides further detail of the services and activities of each area.
Chief Executive Officer
Executive Manager Manager Manager Manager Director Manager Corporate Finance Community Community Civil Operations Development & Governance & Business Development Infrastructure Environment
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Allowances and Benefits As at the end of the reporting year the following details the allowances, bonuses and benefits that are available as part of salary packages.
Chief Executive Officer Contract based package
Salary Motor vehicle – full private use Mobile phone for Council business
Senior Management Team Contract package incorporating the City of Port Lincoln Enterprise Bargaining Agreement Salary Motor vehicle – full private use Mobile phone for Council Business Matched 3% Super Contribution above Superannuation Guarantee
Council maintains a Register of Salaries for all Council employees, pursuant to Section 105 of the Local Government Act 1999, which is available for inspection during business hours, or an extract can be purchased on payment of a fee.
Employee Distribution As at 30 June 2018 Council had 70 employees, consisting of 48 full time staff, 16 part time staff and 6 casual employees. The gender balance of Council employees was a female to male ratio of 5:9.
The Full Time Equivalent (FTE) staff employed as at 30 June 2018 was 57.34. The distribution of employees across Council Departments was as follows:
FTE Service Areas Number of Employees Equivalent Finance & Business 12 10.04 Civil Operations 10 10
Community Development 20 11.69 (inc 5 Casuals) Community Infrastructure 12 12 Corporate Governance 8 7.08
Development & Environmental Services 8 6.53 (inc 1 casual) TOTALS 74 57.34
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FTE BREAKDOWN PER DEPARTMENT
DEVELOPMENT & ENVIRONMENTAL FINANCE & SERVICES BUSINESS 11% 18% CORPORATE GOVERNANCE 12%
CIVIL OPERATIONS 18%
COMMUNITY INFRASTRUCTURE 21% COMMUNITY DEVELOPMENT 20%
Council is committed to being an employer of choice to retain and attract the best possible staff. More than two thirds of Council employees (74%) have been with Council for more than 2 years, with 13% of employees having more than 15 years of service with Council.
Employees Length of Service
Employees
15 years and over 9 13%
10 years - 15 years 8 11%
5 years - 10 years 10 14%
2 years - 5 years 25 36%
0 years - 2 years 18 26%
Equal Employment Opportunity The City of Port Lincoln is wholly committed to the principles of Equal Employment Opportunity and puts these into practice in all instances of new staff appointments, promotions and training opportunities. In all policies and practices of the Council, there shall be no discrimination relating to gender, marital status, sexual orientation, age, parenthood, race, colour, national origin, physical or
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mental impairment, religious or political affiliation. Selection of individuals for employment, promotion or advancement training and staff development will be based on personal merit in fair and open competition according to the skills, qualifications, knowledge and efficiency relevant to the position involved.
Council will utilise and develop the full potential of its human resources and promote employee morale and motivation by maintaining staff confidence in personnel practices and employment opportunities.
Equal Employment Opportunity practice reflects the Council’s commitment to provide a workplace free of discrimination where each person can progress to the extent of their ability as opportunities arise.
Training and Development Polices Council’s training policies and practices - including Human Resource Management Manual and 9.63.12 Council Members Training & Development - aim to develop highly skilled, knowledgeable and committed employees and Council Members. This will provide positive outcomes to Council, the community and the individuals themselves. It is Council's intent to:
• establish a working environment in which employees are encouraged to undertake training • actively promote training • provide opportunities for recognition, development and advancement • develop the skills and knowledge of entry level employees.
Council has developed a training plan to ensure appropriate budget provisions for training and development are allocated. The training plan also ensures that all Work Health and Safety training is available for all staff as appropriate to their role.
Training should be relevant to the services provided by the Council, meaningful to the participants, and result in improved workplace performance. Training and development forms a key part of a strategic human resources approach that responds to present and future organisational needs.
Trainees This year Council continued to receive funding from the Minister for Regional Development through the Regional Youth Traineeship Program, which aims to increase regional youth workforce participation. Council has continued to engage two trainees in round two of the funding program. The Corporate Services Trainee has successfully completed a Certificate III in Business and has commenced a Certificate III in Customer Engagement. The Library trainee will complete a Certificate III in Library and Information Services.
Risk Management and Work Health and Safety
Council’s Work Health Safety, Return to Work and Risk Management System performance is monitored by the Local Government Association’s Workers Compensation Scheme (LGAWCS) by undertaking a key performance indicator (KPI) evaluation bi-annually. A KPI Evaluation Action Plan is developed based on the results which is a key focus of work.
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Two experienced WHS & Risk Management Officers commenced with council in March 2018. They bring a broad range of knowledge and experience to continue providing a safe work environment.
A comprehensive Plan & Program review was undertaken in June 2018, analysing the level of achievement, progress and implementation of council’s safety, and risk management systems. The Work, Health, Safety, Return to Work and Risk Management plan will be developed to strategically and systematically improve council’s systems, processes and outcomes. The plan will be monitored and reviewed by the CEO, Executive Management, Senior Management and WHS Committee.
Focus and Achievements for 2017/2018 included:
• Plan & Program System Review • Commencement of WHS Shared service with District Council of Tumby Bay • Restructure of the WHS Committee & Reporting so through engagement, we can lead WHS and wellbeing in the workplace • Close actions from2017/18 WHS Key Performance Indicator Evaluation Action Plan
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FINANCE AND BUSINESS Finance Rating & Property Information
Providing and maintaining services and facilities costs money. Council works hard to ensure that rates are kept to a reasonable level, consistent with the needs of the community and financially sustainable outcomes.
Site Value as Rating Basis: The City of Port Lincoln used Site Value as the basis for valuing land for the 2017/2018 financial year. Council considers this method of valuing land provides the fairest method of distributing the rate burden across all ratepayers.
Incentive for early payment of Rates Council provided a 2% discount for rates payments received in full on or prior to the 1st Quarter due date. Only a small percentage of councils in South Australia provide this incentive.
Rebate of Rates Type of Rebate Number of Rebates Reason of Rebate Value of Rebates Mandatory 7 Education 22,747.75 15 Religious 44,643.25 86 Community 56,852.95 1 Public Cemeteries 1,354.90 Sub Total 125,598.85 Discretionary 29 Community 22,030.15 1 Services for Children 1,269.25 Sub Total 23,299.40 Total 139 148,898.25
Financial Performance
Financial Controls Section 125 of the Local Government Act 1999 requires Council to have appropriate policies, practices and procedures to assist the Council to carry out its activities in an efficient and orderly manner that safeguards Council’s assets and secures the accuracy and reliability of Council records. Council utilises SynergySoft and UV Codes software to manage its financial functions, from which budget and actual performance are measured, reported and analysed. The regular budget review process captures changes in revenue and adjustments to proposed capital works and operational expenditure, which provides an accurate estimation of the financial status of Council as at the next 30 June each year.
The role of the Financial Management Audit Committee is to monitor the integrity of financial statements, review the effectiveness of Council’s internal controls and risk management systems and liaise with external auditors on relevant matters.
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Section 129 of the Act, Conduct of Audits, requires that the auditor of a council must provide an audit opinion as to whether the internal controls audited are sufficient to provide reasonable assurance that the financial transactions of the council have been conducted properly and in accordance with law. ControlTrack software is used to assist Council with the assessment, review and on-going monitoring of internal control practices, including a “Better Practice Model” to address the mandatory criteria by which local government auditors must assess the internal controls exercised by a council.
Council utilises the services of accounting and auditing firm, Dean Newbery & Partners, to perform the external audit of Council’s financial controls and Annual Financial Statements.
Loan Borrowings In July 2013, Council resolved to undertake loan borrowings of $419,000 to support a Community Loan to the Port Lincoln Bowling Club Incorporated for the installation of an artificial bowling green. As at 30 June 2018, the outstanding loan to the Local Government Finance Authority was $258,647.56, repayable over a 10 year term at a fixed interest rate of 5.6%.
In July 2015, Council resolved to borrow the amount of $4,213,830 to finance the purchase of the Port Lincoln Leisure Centre and associated business on 31 August 2015. As at 30 June 2018, the outstanding loan to the Local Government Finance Authority was $3,876,848.05, repayable over a 20 year term at a fixed interest rate of 4.75%.
In June 2016, Council resolved to borrow the amount of $4,000,000 from the Port Lincoln Bendigo Community Bank to finance the refurbishment of the Port Lincoln Leisure Centre. This loan is repayable over a 20 year term with variable interest rates. The interest rate over the financial year varied between 3.71% and 3.89%. The Variable Interest Rate Loan Facility includes the option of utilising surplus funds to reduce the loan balance as and when funds allow. As at 30 June 2018, the amount available to be drawn down against the facility was $3,700,000 and the Loan Balance was $3,690,001.
In April 2017, Council resolved to undertake loan borrowings of $70,000 to support a Community Loan to the Port Lincoln Hockey Association Incorporated to replace the artificial hockey playing surface. As at 30 June 2018, the outstanding loan to the Local Government Finance Authority was $63,585.19, repayable over a 5 year term at a fixed interest rate of 3.85%.
In March 2018, Council resolved to undertake loan borrowings of $575,000 to support a Community Loan to the Port Lincoln Golf Club Incorporated for the installation and construction of the golf course dam and irrigation. As at 30 June 2018, the outstanding loan to the Local Government Finance Authority was $575,000.00, repayable over a 10 year term at a fixed interest rate of 4.55%.
Auditor Independence Dean Newbery & Partners, with partner and lead auditor Samantha Allard, undertook the audit of Council’s internal financial controls and the presentation of financial reports as required for the 2017/2018 financial year (refer Appendix C).
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The Local Government (Financial Management) Regulation 14 requires the Chief Executive Officer and Mayor to sign a statement certifying that:
a) The financial statements comply with relevant legislation and Australian Accounting Standards
b) The financial statements present a true and fair view of the financial position, results of the operations and cash flows of Council
c) Internal controls implemented by Council provide a reasonable assurance that its financial records are complete, accurate and reliable and were effective throughout the financial year
d) The financial statements accurately reflect the accounting and other records of Council and
e) That the CEO and Mayor have been authorised by the Council to certify the annual financial statements in their final form.
In order to effect this certification process, Council is required to authorise the CEO and Mayor to sign the certification of the statements in their final form when completed. The result of this process is that Council cannot alter the audited financial statements and the final statements will be presented to Council for information only.
Council has not engaged its auditor, Dean Newbery and Partners, to provide any services outside the scope of its functions as Council’s auditor.
Pursuant to the Local Government Act 1999, Section 128(9) and Schedule 4, the remuneration payable for the annual audit of Council’s financial statements and interim audit report for the work performed during the 2017/2018 financial year was $22,900, being $19,000 for audit services and $3,900 for travel expenses.
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Financial Performance at a Glance
Rates Fixed Charge ↑ Waste & Recycling Cost Recovery ↑
Animal Registration Fees ↑ Nautilus Arts Centre Production & Shop Sales ↑
Pre-payment of Commonwealth Grants Commission Grant ↓ Other Donations ↓
Investment Income ↓ Reimbursements ↑
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Salaries and Wages ↑ Employee Leave Expenses ↓
Waste Management Contract ↑ Utilities ↑ Legal Expenses ↑
Other Levies ↑ Professional Services ↑ Port Lincoln Community Library ↑
Power Lines Environmental Committee Project Expenses ↑ Leisure Centre Depreciation ↑
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MAJOR PROJECTS
Renewal/Replacement New/Upgrades IT Server Refresh Drainage IT Disaster Recovery Implementation London Street Bridge Ravendale Oval Irrigation System Leisure Centre Northern Car Park Road Reseals Footpaths Kerbing Major & Minor Plant
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Business Records Management & Information Technology
The maintenance of effective, efficient, reliable and compliant records of Council’s business and transactions is an internal function.
Creation of Records in 2017/2018
Incoming Records 16,456
Outgoing Records 8,738
Internal Records 6,451
TOTAL 31,645
Council continued with the improved electronic record keeping system by transitioning to a “paperless” office environment. This has been achieved by streamlining processes and implementing the fully electronic records system in 2017/18, with the view that Council’s records management system will gain compliance with South Australian Record Keeping Metadata Standards (SARKMS) in 2018/19.
The following major IT projects were completed in 2017/2018:
• IT Renewals - incorporated replacement of Servers, Switches and Backup components due or overdue for replacement at the Civic Centre. • IT Disaster Recovery Installation - provided for the re-using of the replaced components from the IT Renewals with additional hardware & software to provide a full offsite disaster recovery platform for business continuity. Competitive Tendering and Cost Effective Services
National Competition Policy Under the requirements of the Local Government Act, 1999 Schedule 4 1(j) and the National Competition Policy there were no significant Council-owned or operated business activities created, undertaken or ceased for 2017/2018. There was one complaint received by Council in February 2018 regarding the application of competitive neutrality in its business dealings. Council responded to the complaint through the Department of the Premier and Cabinet, detailing why the complaint was not valid and have not received any further response.
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Purchasing Policies Council continues to strive to provide value for money in service delivery to the ratepayers of the City of Port Lincoln through the adoption and utilisation of best practice purchasing and procurement Policies. Council regularly undertakes reviews of its policies as required by the Local Government Act. Policy 7.63.1 (Contracts, Tenders, Purchasing and Disposal) was reviewed and adopted in compliance with Section 49 of the Local Government Act 1999 encompassing the following:
• Monetary limits • Use of Local Government Corporate Services Supply Agreements • Pre Qualified Contractor Register • Quotations, tendering and evaluation • Outsourcing Council functions • Additional considerations such as environmental, buying locally and Australian made, health and safety • Disposal of surplus goods & materials and Council land
Provision of Services, Contracts and Agreements Council is committed to implementing fair, transparent and consistent procurement practices when tendering for goods and/or services. In accordance with Local Government Act 1999 Schedule 4 (2) (b) competitive tenders, a procedure is in place to assess how goods and/or services are sourced and acquired as per the following table.
< $5,000 < $50,000 $50,000 < $150,000 $150K and above (Issue Purchase Order) (Issue Purchase Order) (Issue Minor Works Agreement) (Issue Contract) Seek quote and issue Refer Council’s Request for Quotation Request for Tender purchase order Prequalified Contractor documentation including documentation including Register or if not on specification/scope specification/scope Register seek 3 quotes documentation documentation using Request for Public Notification: Public Notification: Quotation including Advertising through Council’s Advertising through Council’s specification/ scope Web Site, Port Lincoln Times Web Site, Port Lincoln Times documentation. Page, Classified Ads Page, Classified Ads and Local Issue Purchase Order or All submissions received are Government Association Works & Services sealed and kept in a Tender (Tender on Line) Agreement Box in Council’s Strong Room. All submissions received are They are all treated in a sealed and kept in a Tender confidential manner and Box in Council’s Strong Room. opened in the presence of 2 They are all treated in a personnel after the appointed confidential manner and closing time for receiving opened in the presence of 2 submissions. personnel after the appointed closing time for receiving submissions. This process was This process was undertaken This process was undertaken undertaken 21 times 7 times throughout the 8 times in the 2017/18 year throughout the 2017/18 2017/18 year. year.
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CIVIL AND OPERATIONAL SERVICES Sustainable Resource Management Waste & Recycling
The Resource Recovery Centre has continued to operate under the Waste Management Services contract with Veolia Environmental Services.
Veolia Environmental Services were offered and accepted a new contract after Tenders were called. The new contract commences in October 2018 and is for a 10-year plus 5-year right of renewal to secure them until 2023.
No capital works were undertaken in 2017/18.
Landfill The total amount of solid waste transported to the Veolia Environmental Landfill site, Glenfield – Butler, was 11,200 tonnes with a further 928 tonnes of solid waste going to Cell 4 at the Resource Recovery Centre. The average participation rate for household waste was 84%.
Recycling • 1890 tonnes of recycling was processed and transported to Adelaide and the average participation rate for household recycling was 57%. • 12 tonnes of E-Waste (e.g. televisions) were received and sent to Adelaide for recycling. • 161 tonnes of scrap steel were baled and recycled. • 3783m³ of green waste and 800m³ of timber pallets were received and mulched at the Resource Recovery Centre.
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Weighbridge New computer and software were installed in the Resource Recovery Centre site office to allow full reporting capabilities and efficiencies from information assessed from the weighbridge software data for financial and reporting purposes.
Field Services and Civil Assets Roads, Footpaths, Kerbing
Road Construction The construction of York Street from Stevenson Street to the end of the cul-de-sac included new kerbing and a sealed road surface providing improved access for residents in the area.
York Street
Road Seal Program As part of Council’s expanded Road Reseal Program, which is determined by the Road Surface Manager Software program (RSM) based on an annual re-seal expenditure of $550,000, the roads shown in the table below were resealed. Additional roads were sealed due to extra funding from the Financial Assistance Grants Commission to increase the expenditure to $666,882.77.
Road Name From Description To Description Area (m²) Actual Cost Beaver Court Bonanza Road Kaye Drive 1186 $4,854.64 Blacker Court Sarah Crescent End 2425 $18,326.01 Brockworth Road Normandy Place Dorset Place 2305 $17,184.71 Brockworth Road Dorset Place Kemp Avenue 947 $7,081.59 Conrad Street Shepherd Avenue Whait Avenue 1426 $10,685.36 Coral Street Hindmarsh Street Trafalgar Street 2791 $20,840.31 Eltham Avenue Brougham Place Stevenson Street 2152 $16,371.06 Ettridge Street London Street Forbes Street 778 $3,088.36
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Road Name From Description To Description Area (m²) Actual Cost Ettridge Street Forbes Street Cook Street 778 $3,083.90 Feltus Street Coronation Place Follett Street 1867 $14,243.99 Hall Street Bernard Place Breton Place 2254 $16,482.94 Harvey Street No 1 Volante Street Ansley Place 2384 $9,430.84 Hermay Crescent Kuranda Street Tacoma Street 1257 $9,560.41 Jordan Court Valley View Road End 1121 $8,415.69 King Street Eyre Street End ( King Street) 1788 $43,040.00 Kinmont Avenue Telfer Street Sleaford Terrace 1707 $13,104.09 Knott Street Dublin Street Eltham Avenue 1821 $12,533.44 Mallee Crescent Marino Avenue Seaton Avenue 2532 $17,811.51 Matthew Place E Bdy KP School Ansley Place 1532 $11,510.49 Matthew Place Gliddon Street Hill Place 1842 $12,946.60 McDonald Avenue Normandy Place N Bdy Lot No 112 1735 $12,968.83 McDonald Avenue N Bdy Lot No 112 Breton Place 1570 $11,733.97 McLaren Street Torrens Street Ansley Place 3964 $30,139.60 Milton Avenue Kurla Street Imba Street 2629 $20,021.09 Milton Avenue Imba Street End 1788 $13,577.45 Monash Road Stevenson Street Brougham Place 2037 $14,877.41 Moonta Crescent Barley Road Shepherd Avenue 2233 $16,641.02 Nigel Street Kemp Avenue Flinders Highway 741 $5,684.26 Oswald Drive Valley View Road Seaview Avenue 1695 $12,266.55 Seaton Avenue St Andrews Terrace Nth Boundary Mallee Pk 2809 $20,326.73 Seaview Avenue Chapman Street Oswald Drive 2007.5 $15,168.48 Simmons Street Tyler Street LeBrun Street 1094 $8,139.08 Stevenson Street North Bdy of shops Queen Street 1824 $11,887.23 Surfleet Place North Point Drive End 1353 $10,274.21 Telfer Street Kiama Avenue Sleaford Terrace 2620 $19,550.55 Thirlwell Street McDonald Avenue Alexander Crescent 838 $6,306.85 Pelican Court Laguna Drive End 529 $3,898.93 York Street Stevenson Street End 1069 $6,895.05 Monterey Drive Cul De Sac ( South ) End 360 $9,900.00 Monterey Drive Cul De Sac ( North ) End 446 $12,000.00 Baltimore Street Knott Street Stevenson Street 2820 $21,420.88 Flaxman Street Baudin Place Shaen Street 1578 $11,789.45 Fram Street Shepherd Avenue Casanova Street 1524 $6,300.88 Frobisher Street Ocean Avenue Flinders Highway 2018 $15,378.82 Kaye Drive Flinders Highway Ocean Avenue 2240 $16,723.65 Ravendale Road Marino Avenue St Andrews Terrace 2269 $16,151.86 South Quay Blvd Jubilee Drive 180m North 572 $20,000.00 Dublin Street Porter Street Stevenson Street 520 $26,264.00 TOTAL 2017-18 $666,882.77
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Footpath Priority Strategy
Council approved the Footpath Priority Strategy to continue to Cardiff Road – Stevenson St to Volante St implement the footpath construction program in line with and 839m identified in Council’s Infrastructure Asset Management Plan and Long Term Financial Plan.
The minimum desired service standard of a 1.2 metre wide concrete footpath on a least one side of all road segments was adopted. Key travel generators including proximity to the Central Business District, recreational assets and child care centres were used to formulate a priority footpath program.
Footpath Construction New footpaths constructed to maintain the network standard of the Infrastructure and Asset Management Plan (IAMP) to continue the creation of a fully connected footpath network for residents in Port Lincoln. London Street Bridge The construction of the new bridge was completed in late October 2017. The new bridge provided a much needed connection between local businesses and residents.
The new bridge has delivered an unlimited weight capacity for heavy vehicles, continuous flow of traffic for adjoining communities and has improved safety through separation of pedestrians and cyclists from motorists.
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Stormwater Management
Kaye Drive Drainage The installation of an underground drainage system in the area to reduce the risk for the properties and providing proper management of stormwater from the Council road network to prevent litigation and protecting properties.
Liverpool Street Pump Station/Rising Main Design Work The design of the new Liverpool Street pump station/rising main will be situated in Eyre Street.
The new facility will be an improvement from the current facility which performs at about a 2-year ARI standard resulting in a 40% chance of flooding in any given year to a system about a 20-year ARI flood event reducing the change of flooding to 5% in a year. The system has been designed with the ability to further increase the Kaye Drive pumping capacity to improve the systems performance.
Review – Stormwater Management Plan Council is continuing to implement the Stormwater Management Plan (SMP) for maximum risk management outcomes in line with IAMP and LTFP. The proper management of stormwater will assist to help with future development and planning.
PLEC Scheme
Streetscape Design – Porter Street and Washington Street Streetscape design works in conjunction with the Port Lincoln Environment Committee (PLEC) works in Porter Street and Washington Street were developed.
This is a continuation of the implementation of Council’s strategic directions CBD 10-year PLEC Program to have all the power lines in the CBD placed underground and streetscape works (including the planting of established street trees), paving and roadworks to complement the area.
Plant Replacement
Fleet Maintenance Council’s Plant Replacement Policy program was developed to support and ensure the provision of adequate vehicles and plant to ensure efficient, safe construction and maintenance activities are undertaken.
A new purpose built weed spray unit was purchased along with two (2) Dual Cab Utilities and a flail deck for the ride-on mowers which are rotated periodically for repairs and maintenance to ensure mowing is continual throughout the busy growing period.
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COMMUNITY INFRASTRUCTURE SERVICES Water Resources Management Council continued its commitment to minimise potable water in council reserves by irrigating all major parks, reserves and ovals with recycled water.
In 2017/18, Council’s recycled water treatment plant produced 123 mega-litres of recycled water with the bulk of this being utilised on Council-owned irrigated open space. The balance was used for irrigation of turf at private sites such as the Port Lincoln Racing Club, St Josephs School, Navigator College with a small proportion being used in the construction industry for compaction and dust suppression.
Council Properties and Facilities Ravendale Irrigation The old irrigation system at Ravendale Sporting Complex was past useful life having been installed in the 1980s and causing significant maintenance issues. The system was replaced with a modern system that enables greater system control, provides feedback on water flow to enable fault and leak detection as well as system shut down. These and additional features will significantly improve irrigation efficiency at Ravendale and reduce ongoing maintenance costs.
Library Toilets The toilet facilities at the Port Lincoln Library were upgraded including refurbishment of the male and female toilets, a new unisex accessible facility with baby change table, and a designated staff toilet. The London Street entrance to the library was also upgraded with an automatic door. The project, which received $25,000 funding support from the SA State Government for the work, has made access to the library and its facilities more inclusive for the community and in particular those with disabilities, carers, and families with young children.
Nautilus Arts Centre The job of repainting the Nautilus Arts Centre continued in 2017/18 with the internal walls and ceiling of the main theatre. This significant undertaking followed the full external paint job completed in 2016/17 and will continue in 2018/19 with the painting of the media room and resurfacing of the timber floor boards. The paint colour selections have been carefully considered in order to enhance and showcase the original Art Deco features of the building.
Arteyrea – Feasibility Study Council undertook a review of the role of Arteyrea in consideration of a total $400,000 plus spend required to bring the building to standard. This information was to assist Council in making a decision on the future of Arteyrea.
During a 2017/2018 budget workshop, the refurbishment of Arteyrea was discussed as a proposed capital expenditure of some $230,000. This refurbishment had also been an item for the 2016/2017 budget but was removed for consideration in the 2017/2018 budget. During the workshop it was recommended to provide a report to Council as to the methodology and outcomes of the review, prior to commencement, which was provided.
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The review incorporated the following aspects:
• Current, past and potential users to determine short and long term requirements for such a space utilising face to face communication and a survey • Potential revenue and expenditure modelling • Management models • Determination of other suitable Council sites/locations • Assessment as to the status of the land to include zoning requirements • Potential saleability • Estimated cost to bring the building up to a fit for purpose standard Consultation showed that there is a demonstrated emotional attachment to Arteyrea by the arts community which has seen a reinvigoration of the arts with the establishment of the Eyre Art Action Group. Discussion with this group and Council continue with various management models being discussed.
Foreshore Toilets – Pelican Feature Tiles As part of its maintenance programme in 2017/18 Council renovated the external showers on the foreshore toilet block. Suffering from water damage and staining, the area was unsightly and in need of repair. In addition to a new exposed aggregate base and new tapware, the opportunity was taken to use the tiled splashback as a canvas for a feature artwork to add character and interest to the foreshore. The three pelicans inspired by John White’s local photograph have certainly done that, quickly becoming Council’s highest ranking story on social media. The project also received $5,000 in funding from Rowan Ramsey via the Stronger Communities programme.
Energy Efficiency Review Council commenced a periodic review into the energy efficiency of its buildings and infrastructure in 2017/18 in order to identify where energy savings could be made to cut carbon emissions and reduce the utility cost burden on rate payers. Some initial key findings lead to immediate savings on electricity tariff costs through consolidation of electricity accounts, as well as identified
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Public Places
Tennyson Terrace Paving & Landscaping Paving works between the tennis courts and new retaining walls were completed in 2017/18 to complete the project upgrading the Tennyson Terrace precinct. The works completed in 2016/17 included new retaining walls and garden beds, new footpaths, a disabled ramp, formalised car parking, new kerbing, bitumen and line marking. Now complete the project has made access to the tennis facilities much safer and generally improved the amenity and aesthetics of the area significantly.
Parnkalla Trail – Wharf Precinct
Following adoption of the concept plan in 2016-17, design and engineering work for the upgrade of the Parnkalla Trail through the wharf precinct was completed in 2017-18 and the construction tender process carried out. The project which is proceeding in 3 stages subject to securing funding, will improve trail surfaces, provide better trail definition, increase public safety, add interpretive signage, and provide an overall better user experience through the wharf precinct.
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LED up-lighting to foreshore plane trees New programmable LED up-lights were installed under the plane trees bordering the foreshore car park in front of the Town Jetty. The installation has added a splash of colour and vibrancy to the Port Lincoln landscape after dark. This marks the first installation of its type by Council and despite its modest scale, the system has the ability to accommodate expansion through other areas of our foreshore in years to come. The lights use energy efficient LED technology and are capable of specifically programmed displays to reflect the
occasion.
CCTV Upgrades Funding was secured in 2017-18 from the federal government’s Safer Communities Fund for improvements to the CCTV network along the Port Lincoln foreshore. The $32,000 grant was spent replacing cameras at the Town Jetty, Foreshore Lawns & Nautilus Arts Centre, as well as installing a new camera on the corner of Tasman Terrace and Adelaide Place. In addition to the new cameras, a WiFi link was set up to transmit data across the network. The upgrades provide police with real-time accurate vision to help deter street crime, violence and anti- social behaviour.
Skate Park Upgrades Council undertook community and stakeholder consultation in early 2017 in order to develop a concept plan for proposed upgrades to the existing Skate Park. Interactive workshops were held with skate park users to ensure that the final concept plan reflects community needs and user requirements. Council applied for and in early 2018 received $200,000 in matching grant funding from the State Government’s Planning & Development Fund for this project.
Final design and documentation of the upgrades were completed and construction commenced in May, continuing through the financial year. Key outcomes of the upgrade were the introduction of more street skating equipment, making the facility more suitable for beginner and intermediate skaters, and making it more family friendly.
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DEVELOPMENT AND ENVIRONMENTAL SERVICES Planning and Development Development Assessment
The number of Development Applications received during 2017/2018 continued the downward trend, down by eight, a 3% drop from the previous financial year. Land division application numbers have also declined compared to previous years with most applications being one or two additional allotments and one application created an additional 24 allotments. A breakdown of the applications received is shown in the table below:
Type Number of Applications 2014/15 2015/16 2016/17 2017/18 Development Applications 290 287 237 234 Land Division Applications 31 22 20 15 Total 321 309 257 249 Development Fees received $110,833 $119,360 $111,683 $120,736
As indicated in the table below, the value of development approved for Residential purposes shows an increase, however there was a decrease in Commercial & Industrial development value, resulting in an overall slightly downward change (1.5%) when compared with the last financial year
2012/13 2013/14 2014/15 2015/16 2016/17 2017/2018 Residential Value $17,290,000 $20,630,000 $20,390,000 $21,143,000 $14,297,017 $17,056,649 Commercial & $6,850,000 $4,750,000 $4,033,700 $3,327,000 $14,418,285 $11,219,425 Industrial Value Total $24,140,000 $25,380,000 $24,423,700 $24,470,000 $28,715,302 $28,276,074
CITY OF PORT LINCOLN DEVELOPMENT APPROVAL VALUE 2012-2018 $35 $30 $28.71M $28.27M $24.14M $25.38M $24.42M $24.47M Millions $25 $20 $17.29M $20.63M $20.39M $21.14M $14.29M $15 $11.21M $10 $14.41M $6.85M $4.75M $5 $4.03M $3.32M $0 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18
Residential Value Commercial/Industrial Value Total
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Land Use Planning
Council has continued to undertake Development Plan Amendments (DPAs) to ensure that planning policy and zoning will facilitate appropriate future development and meet future growth requirements of the City.
The Lincoln Cove Expansion DPA was submitted to the Minister for Planning on 21 December 2016 to rezone approximately 25 hectares of land from the Recreation Zone to Residential Zone (Precinct 5 - Lincoln Cove) with an aim to facilitate future residential development in an efficient and coordinated manner. The DPA was endorsed for statutory public and agency consultation which commenced 15 June 2017 and concluded on 10 August 2017. Agency and Public submissions were reviewed and the DPA was officially authorised by the Minister on 22 January 2018, with the zone changes consolidated into the Port Lincoln Council Development Plan on 6 February 2018.
Community Safety Animal Management
Complaints of dogs wandering at large remains constant, with less than half the dogs able to be returned back to owners before impounding. Council continues to work on educating dog owners to ensure their dogs are wearing their registration tag and keeping their details up to date. This ensures Council officers are able to return their beloved pets back as soon as possible.
300
250
200 Returned to Owner 150 before Impound 100 Dogs Impounded
50
0
Council responds to a large number of customer animal management requests with the majority being related to dogs. The pie chart on the following page depicts the break-up of the type of dog matters that Council has responded to over the reporting year.
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Parking
Compliance Officers continue to monitor school zone areas, disabled parking zones and parking in the CBD. The program has proved to be a deterrent for illegal users of disabled parking areas and parking offenders around school zones. Illegal parking on paved footpaths that present a safety hazard for pedestrians has also been a focus for Council’s Compliance Officers.
Monitoring of parking zone compliance in the CBD
Financial Year Number of total Expiation $ Value of Notices Notices Issued 2013-2014 90 $ 6,364
2014-2015 110 $ 6,555
2015-2016 373 $28,385
2016-2017 182 $17,108
2017/2018 134 $7,989
Fire Prevention
The 2017 Fire Danger Season was relatively quiet with no major fires threatening the Port Lincoln area. After inspection by Council’s Fire Prevention Officer, 175 properties were identified as carrying a fire risk and were sent letters requesting clean up. Of these, 89 properties were issued a Section 105F of the Fire & Emergency Services Act 2005 formally requesting works to be undertaken.
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Council encourages all property owners to take the time and carefully inspect their properties, assess risks and take action before the commencement of summer. To control the spread of fire, owners should remove all flammable materials, excessive vegetation and reduce long grass
Mobile Food Vendors
Recent amendments by the Local Government (Mobile Food Vendors) Amendment Act 2017 (‘the Amendment Act’) required Council to adopt rules that set out locations within a council’s area in which mobile food vending businesses may operate. On the commencement of the legislation, prospective mobile food vending businesses are able to apply to Councils for a Mobile Food Vending Permit / Licence to operate in accordance with a Council’s location rules and the Local Government (General) Regulations 2013 (as amended by the Variation Regulations). Council’s Mobile Food Vendor Location Rules Policy allows Vendors to apply for a 1 or 12 month permit to operate from any of the 15 locations and set times contained in the policy.
Local Nuisance and Litter Control
Section 8 of the Local Nuisance and Litter Control Act 2016 requires councils to include information in its annual report on the functions conferred on councils under this Act. The Local Nuisance and Litter Control Act 2016 became fully enacted as at 1 July 2017.
Enforcement activities undertaken by Council are summarised in the table below. Other than seasonality influencing the timing of some complaints, no trends have emerged from the data at this stage due to the limited reporting timeline.
No of Other Nature of Warning Civil Complaints/ Expiations Prosecution Abatement Regulatory Complaint/Matter Letter Penalties Referrals Functions Dust 7 6 0 0 0 0 0 Odour 0 0 0 0 0 Local Wood Smoke 0 0 0 0 0 Nuisance Animal Keeping/Noise 0 0 0 0 0 Total Local Nuisance 7 6 0 0 0 0 0 Class A (asbestos, or any substance, material or thing of a 0 0 0 0 0 0 0 kind prescribed by regulation) Class B (e.g. live Litter cigarettes, used 0 0 0 0 0 0 0 Control syringes, waste glass) General Litter (e.g. food or food scraps, packaging, furniture, 19 1 0 0 0 0 0 garden clippings, dead animals) Total Litter Control 19 1 0 0 0 0 0
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Public Health Council participated in two SA Health funded research studies during the year, namely the horticulture pre-packaged salads project and fermented beverage sampling. There was a healthy level of interest from the businesses involved.
The subscription to the I'm Alert online food safety program continues to be maintained. The report shows that 161 participants utilised the training opportunity during the year. Since joining I'm Alert in 2013, Council has seen 955 people access the site.
The tables below summarise Council’s regulatory activities and are captured in the 2017/2018 Annual Food Act 2001 report.
Businesses / Organisations Serving Vulnerable Populations
Routine Audits Routine Inspections (Standard 3.2.1, 3.2.2 & 3.2.3) (Standard 3.2.2 & 3.2.3) No. of Risk Classification No. of audits Businesses No. of audits No. of No. of follow- conducted by other conducted by inspections up inspections councils your council conducted conducted (In your area) Child Care 2 - 2 - Centres Aged Care 3 - 3 2 - Facilities Private Hospitals - - - - - TOTAL 5 0 5 2
Businesses Inspections Information as per New Risk Classification
No of Inspection Number of Inspections Follow up Risk Classification resulting from Businesses Conducted Inspections complaints P1 (excludes businesses that service 52 49 12 3 “Vulnerable Populations”)
P2 64 55 21 1
P3 44 28 4 0
P4 14 11 0 0 Total 174 143 37 4
The Council continues to provide the school based immunisation program. Students from the Port Lincoln High School, Navigator College, St Josephs School and the Port Lincoln Special School have been involved in the program. Eligible students in Year 8 were offered vaccine courses for Human Papillomavirus, Diphtheria, Tetanus and Pertussis.
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There has been ongoing participation in a statewide Meningococcal B research study, conducted by the University of Adelaide and with the support of SA Health. The study focus is herd immunity within the population most susceptible to Meningococcal disease – adolescents. Meningococcal disease is a life threatening illness caused by a bacterium called Neisseria meningitidis, often known as meningococcus. Students in Year 11 – 12 in 2018 have been eligible to participate in the study. It involves personal confidential questionnaires, throat swabs and vaccinations.
The South Australian Communicable Disease Branch statistical data for confirmed reports of notifiable illness in Port Lincoln residents for the 2017/2018 year is detailed in the table below.
Notifiable Diseases 2015/2016 2016/2017 2017/2018
Campylobacter 16 34 30 Cryptosporidiosis 3 2 1 Pertussis 6 74 80 Salmonella 10 13 10 Varicella virus 14 16 30 Arbovirus 1 3 1 Influenza 234 67 314 Rotavirus 10 4 8 Legionella 1 0 0 Pneumococcal 2 3 0 Chlamydia 1 67 75 STEC / HUS / TTP 3 9 4
Where individuals were employed in sensitive occupations, steps were taken to ensure the public and colleagues were not exposed.
High risk manufactured water systems, substandard properties, hairdressing and beauty salons, public amenities, and public swimming pools were inspected and assessed for compliance with the relevant Codes and Standards.
Council undertook various health promotion activities during the year including library display for National Food Safety Week, food safety training sessions with aged care staff and Asbestos Awareness display.
Southern Eyre Peninsula Regional Public Health Plan (SEPRPHP) The implementation of the Southern Eyre Peninsula Regional Public Health Plan (SEPRPHP) by the City of Port Lincoln, District Council of Tumby Bay and District Council of Lower Eyre Peninsula was reported to the Chief Public Health Officer in 2018. Three notable areas of progress include development of Ageing Strategies, streamlining processes for volunteering, and applying a public health lens on Open Space.
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COMMUNITY DEVELOPMENT Community Wellbeing Projects
In the first half of 2017-18, Council partnered with the Kirton Point Children’s Centre to deliver the following innovative early childhood programs:
Bush Playgroup Bush Playgroup responds to changing lifestyles, urban design, working hours, time pressures and the increased use of electronic equipment, by providing opportunities for free play which helps to develop a child’s exploration, curiosity and confidence.
Intergenerational Playgroup Intergenerational Playgroup brings together two vulnerable, yet often separated, populations within the community and makes residential care a part of the community.
Both programs received widespread community support. An evaluation of the program revealed 84% of participants have accessed more parks and public spaces since attending Bush Playgroup with most also feeling more confident about nature play. Evaluations of existing Intergenerational Playgroups have found that the playgroups improve quality of life for all participants, regardless of age. Benefits include an increase in dignity, increase in longer lasting joy and happiness, higher self- esteem levels, more active participation in the community and a stronger sense of inclusivity and connectedness. Anecdotal evidence suggests that these benefits have been experienced by this program at Matthew Flinders Home.
Port Lincoln Leisure Centre Stadium Expansion The Leisure Centre Expansion Project Board approved the final scope and design for the Leisure Centre Expansion works on 12 September 2017 and the project team subsequently completed the design development and detailed construction documentation in late January 2018.
The Public Projects and Participation section of Department of State Development (Office of the Industry Advocate) assisted Council to incorporate significant Industry Participation Policy (IPP) components into our Select Tender process. Tenderers are required to submit regionally focussed Industry Participation Plans with their tenders and their scores against these will constitute 15% of their final tender score. Reporting requirements during construction will ensure the successful tenderer meets their tendered commitments to engage local trades and suppliers. Council, in conjunction with Public Projects and Participation, held a local construction industry briefing session on 29 November 2017 to familiarise local trade contractors to explain the policy and its benefits to the prospective subcontractors and suppliers.
A select tender process to procure the construction contractor for the delivery of the Stadium Expansion works is being undertaken with the shortlisted firms from the May 2018 Request for Expressions of Interest. The contractor is expected to be engaged by September 2018 and to start on site early November 2018. The new works are currently programmed for completion in June 2019.
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Volunteer Management
During the 2017/2018 Financial year the City of Port Lincoln supported 117 active volunteers, engaging in programs at the Nautilus Arts Centre, Port Lincoln Library, Mill and Settler’s Cottages along with the Cruise Ships Welcome Program.
In the 2017/2018 year, 98 individuals enhanced the community’s well-being through volunteering their skills, knowledge, experience and energy.
On completion of the 2017/2018 Cruise Ship Season, volunteer management again focussed on volunteer recruitment; volunteer competency mapping; volunteer hazard profiles; volunteer Safe Work Instruction training and the implementation and participation of a training plan across all volunteer programs.
Fourteen new City of Port Lincoln volunteers joined council programs in 2017/2018. Four volunteering their time at Mill Cottage, nine joining the Cruise Ship Program, of which one will also volunteer at the Nautilus Art Centre, along with one other.
On 31st January 2018 twenty City of Port Lincoln volunteers attended a Traffic Marshal training course with SAPOL. All twenty volunteers obtained their certificate and this will assist and support Community Development Events in regards to road closures and traffic management.
Identifying noncurrent or inactive volunteers continued throughout the year to ensure Council’s volunteer database is up to date to assist identifying training and matching skills to roles.
There were no retiring/exiting volunteers during 2017/2018 although; two Cruise Ship Volunteers indicated they were not available for the upcoming Cruise Ship Season due to holidays or lack of time to commit. Volunteer hours continue to be calculated and reported each Financial Year.
The charts below show the number of Volunteer hours undertaken across the various Volunteer Programs; the number of Active Volunteers per Program and the Average Hours each Volunteer contributes in a financial year/season.
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Total Volunteer Hours 2017/2018
996 499 126 Settler's Cottage 628 Library
NAC 1268 Cruise Ships
Mill Cottage
Number of Active Volunteers per Program
7 16 4 Settler's Cottage Library 21 NAC 33 Cruise Ships Mill Cottage
Average Hours Per Volunteer 2017/2018
45.41 Settler's Cottage 82.98 12.64 Library 29.93 NAC 52.03 Cruise Ships Mill Cottage
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Volunteer Expo Council is involved with other volunteer stakeholders who have formed a local Volunteer Managers Group. The group meet periodically to discuss strategies and concepts; attend workshops/training and share resources etc. Difficulty in recruiting and or retaining volunteers is a common problem faced by all volunteer organisations.
Working collaboratively with the Volunteer Managers and Volunteering SA/NT, a Volunteer Expo was instigated. Being held at the Nautilus Art Centre in late May, the purpose of the Expo was to inform the general public, other organisations, clubs and groups of the types of volunteer roles and volunteer organisations across the region. It was anticipated the Expo would serve as a volunteer recruitment drive for the stakeholders involved.
Although the general public attendance numbers were low, volunteer stakeholders’ groups recruited several new volunteers. With the positive feedback and outcomes established, it was decided that the event should be held annually. The Volunteer Managers Network are currently planning 2019’s Volunteer Expo to coincide with Volunteer Week.
Community Volunteer Organisations Community Organisations continue to engage in volunteer activities that support Council and the community via formal Memorandums of Understanding for various programs through 2017/2018 including:
• Friends of the Parnkalla Walking Trail Inc. – assessment and approved maintenance of the Parnkalla Trail Reserve • Port Lincoln Garden Club: Maintenance of the former Kimber’s Garden and garden beds adjacent Mill Cottage in Flinders Park. • Rotary Club of Port Lincoln Inc.: minor maintenance of Puckridge Park.
Community Funding
The City of Port Lincoln supports the development of a vibrant, diverse and connected community by providing financial assistance (either cash or in-kind) through the Annual Business Plan and budget process and dedicated community grant funding program.
The table on the following page outlines community grant funding distributed in the 2017-18 financial year.
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COMMUNITY FUNDING Budgeted Actual Community Event Funding - Policy 7.63.6 Group Local & Regional $7,500 $7,876 Community Event Funding - Policy 7.63.6 Major Category $13,500 $10,500 International Engagement and Relations - Japan (MUROTO) $5,000 $5,000 Performing Arts (City Band) $2,000 $2,000 Tunarama General (in-kind) $15,000 $19,259 Tunarama - Council Contribution $23,000 $23,000 Operations Flinders Program Contribution $6,000 $0 Youthoria $10,000 $10,000 Community House $10,000 $10,000 Community Function Requests - marquees, bins, road closures etc $11,000 $10,982 Under Council’s Community Funding Program, Council funding for projects, activities or events is based on the type of event and the ongoing contribution it will make to the City’s community well- being and cultural life.
Category Description Amount funded
Group Benefit is for a small sector of the community, namely up to $250 applicant group membership Local Benefit is to people from wider Port Lincoln community up to $500
Regional Benefits or attracts substantial numbers of local people and up to $1,000 those from surrounding areas Major In addition to local community members, the project or the up to $2,000 or a budget event will benefit and attract visitors to the region. A major as determined by Council event should demonstrate potential to evolve into an ongoing event with economic and tourism spin offs
Some of the Regional and Major Event recipients included:
• Port Lincoln Football League – Mortlock Shield Carnival: $2,000 • Eyre’s Writers Week Celebrations $2,000 • Port Lincoln City Band – FAME Awards: $2,000 • Pisces Project Mural - $3,500 • Port Lincoln Show - $1,000 Council undertook a review of how it distributes grant funding in the 2017-18 financial year which resulted in the development of the Community Grant Funding Policy, adopted by Council in early July 2018. Included in this review was a consultation process to ascertain the views of the community.
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Going forward, grant funding provided by Council will focus on achieving economic development and social inclusion objectives within Council’s strategic documents. The policy provides a framework for distribution of funding for community events, projects and activities and establishes clear guidelines by which all funding requests can be measured, provides a level of accountability for recipients, and in the case of recurrent funding being administered via a Memorandum of Understanding, a level of certainty for applicants.
Library and Information Library Facility and Service
In accordance with the City of Port Lincoln Strategic Plan, the Port Lincoln Library continues to:
• provide a high quality and reliable library facility and service; and • provide, promote and facilitate a range of library based programs and events
The Library is a unique and valuable asset for our community. Operations, services and functions of the Port Lincoln Library are aligned with the City of Port Lincoln Strategic Plan and Tomorrow’s Libraries Strategic Plan for Libraries of SA.
A community survey was undertaken in early 2018. From the 125 responses it is evident that the community values their Library as an essential service and asset. Library customers enjoy the One Card system and online services and resources.
Funding The Port Lincoln Library is supported by the City of Port Lincoln and State Government of SA through Public Libraries Services and the Libraries Board. Funding for the 2017-18 financial year was received from the following sources:
• City of Port Lincoln $515,506 • Public Library Services $106,500 • District Council Lower Eyre Peninsula $5,000 • Grant funding from Good Things Foundation for Digital Literacy program $1,500 • Department of State Development towards refurbished toilets, inclusive toilet, baby change facility, automated door opening mechanism $32,990
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Statistics for 2017/2018
The Library welcomed over 120 visits by school and preschool groups for storytime, research and orientation visits.
100 local and family history research queries have been undertaken.
Over 20 community groups, children’s centres, schools, health services, social groups and volunteer agencies have utilised the community rooms for formal and informal meetings and training sessions, equating to over 500 hours use of this space.
The Port Lincoln Home Delivery Service continues to grow, providing positive outreach to our community. On a weekly basis, deliveries are made across the City to Library members who are unable to access the Library independently. Thirty customers received a visit each month; total visits 390, total loans 3,185 items.
Public Computer Access - 4 public computers. Total logins: 4,712. Total usage time: 2,710 hours Average session: 35 minutes
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Library Initiatives and Collaborative Partnerships Literacy and learning support - The development of early learning is crucial in the learning journey of the youngest in our community. Statistics for our local area demonstrate that literacy standards have slipped below the national average. Demand for literacy packs has outstripped supply; 53 kits in circulation borrowed on average 30 times each.
Port Lincoln Lions Club /SPELD SA - (The Specific Learning Difficulties Association of South Australia) The Library gratefully received generous sponsorship from the Lions Club of Port Lincoln for SPELD SA phonic resources. Through the auspices of Public Library Services, this program assists the Library to maintain a comprehensive range of phonic readers produced by SPELD SA.
Dementia Australia – The Port Lincoln Library collaborates with Dementia Australia. There is a growing need for more resources to support our community with information regarding dementia, support for family members and carers, as recognised in the City of Port Lincoln age friendly strategy towards being a dementia friendly community. Port Lincoln Library staff are trained in dementia friendly practices.
Alannah & Madeline Foundation and Telstra Foundation - The Port Lincoln library successfully gained eSmart accreditation. Libraries that embrace eSmart help build skills and behaviours for the smart, safe and responsible use of technology, contribute to digital inclusion and foster a greater sense of wellbeing for the library community (www.amf.org.au - Alannah & Madeline Foundation)
Voices of the Eyre – History SA Month oral history project - This oral history project was run in association with South Australia’s History Festival 2018, in collaboration with the State Library of SA and the Oral History Association of SA/NT. The scope of the project aims to capture a social and cultural snapshot of the Port Lincoln region. Oral histories will be available via the State Library of SA website and via the Port Lincoln Library webpage.
Royal Society for the Blind – The Port Lincoln Library collaborates with the Royal Society for the Blind, providing a venue for RSB Volunteers reading the Port Lincoln Times. The Library also loads digital files onto Navigator devices for RSB Clients eligible for this service.
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Interactive Marine Display - In collaboration with the Department of Natural Resources, Eyre Peninsula, the Library was once again proud to host an informative display “Discover the Secrets of the Sea” created by Dr Shelley Paull Harrison, Marine Parks Regional Coordinator for Southern and Eastern Eyre Peninsula. Over 10,000 people enjoyed visiting this fabulous interactive and educational exhibition.
Author Talks & Book Launches The Library is proud to host book launches and author talks. This year was exceptional in the number of local authors publishing work including:
Anne Winckel – Winddance (set on Wedge Ross Challinger – There are more Aeroplanes Island during World War II) in the Ocean than Fish in the Sky Helen van Rooijen – Rendezvous with Death Jeff Poole – An Illustrated General Armory of Dr Peter Morton - Potshots and Snapshots: South Australia things that made us & Flying and other Friends of the Parnkalla Walking Trail - Useful Doctoring plants of the Parnkalla Walking Trail : Plants Linda Bick Bootherstone – Into Africa with a used by the Barngarla Aboriginal people, early Smile settlers and people today Esther Campion – Leaving Ocean Road Wendy Altschwager - Spirit of the Country Eyre Writers Youth group – The Fragmental Seven
Library Events and Programs The Library participated in national and local programs, hosted guest storytime presenters, authors, speakers, artists and creatives, special guests and visitors to the region.
Children’s programs - Along with school holiday programs, children’s Bookweek, National Simultaneous Storytime, Summer Reading Challenge and the Little Bang Discovery Club were some of the highlights of children’s activities this year
SALT Festival - The Library was thrilled to be involved with the SALT Festival this year. The Tree of Knowledge was an interactive, unique and ‘living’ art installation. Library users were invited to contribute a book leaf representing a favourite book.
Adelaide Writers Week and Sydney Writers Festival - Writers’ workshop in collaboration with SA Writers’ Centre.
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Community displays: A range of community awareness raising displays were installed during the year including:
• Country Health Connect/Port Lincoln • Dementia Awareness Month Health Services Speech Therapy Week • Library Lovers’ Day • Yarredi Services – raising awareness • Fibrespace Incorporated of domestic violence and how and • NAIDOC Week where to access support locally for • Port Lincoln Art Group those experiencing family violence • Food hygiene and safe food handling • Foster & Kinship care Centacare • Elder Abuse Awareness display in Catholic Country SA conjunction with West Coast • Skylight Art display Homecare and Red Cross • Port Lincoln Arts Council – Dinosaur • SA Water with information on local Ants display water supply and artefacts from Tod • Department of Education Child Reservoir Development Speech Pathology • Tacoma Preservation Society – “Speech Beach” interactive display Jangaard Brothers display
Digital Literacy support – As a core service in the contemporary library, Port Lincoln Library provides computer support and safe online access. In a bid to bridge the digital divide, assistance is provided through training and resources from Public Library Services, Telstra Tech Savvy Seniors, Be Connected, Good Things Foundation and eSmart libraries (Alannah & Madeline foundation and Telstra Foundation). The Library successfully attracted $1500 from The Good Things Foundation for the Be Connected digital literacy support program.
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Tourism and Events
Visitor Information Services
Having completed another successful year under Council Management, the Visitor Information Centre has continued to maintain a high level of visitor interaction and service to local, interstate and overseas visitors to our area during 2017/2018. During the year, new local operators and products have been included on the list of available ticketing opportunities and have continued providing a ticketing service for the Sealink Ferry (Kangaroo Island). Unfortunately the SeaSA Ferry has ceased operation. The Visitor Information Centre assisted with the ticketing for Approx 9,386 local event, the 2018 Teakle Auto Sprint providing a ‘face to tours were booked through the face’ booking facility. Visitor Information Centre
The VIC has also work collaboratively with interstate Tour Providers, putting together packages to showcase local $460,977 operators and industries, sights and experiences with Souvenir and exceptional feedback and are looking forward to further involvement into the future. The souvenir and gift selection Local Produce Sales has continued to be popular with visitors and locals alike with a continued focus on stocking good quality Australian $140,346 Made products. 42,334
Visitor Origin Numbers total number
Local 6,121 of Visitor Enquiries SA 6,617 7,016 ?Self Contained Recreational Adelaide Vehicles Permits VIC 7,106 NSW/ACT 5,389 QLD 4,281 WA 1,904 TAS 526 505 nights @ $10 $5,050 NT 342 6,121 locals and 13,633 South Uk/EUR 1,798 Australians visited Port Lincoln VIC. US/CAN 958 19,548 interstate and 3,932 NZ 169 overseas visitors also visited the VIC. ASIA 1,007
Total Visitors 43,234
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Special Events
Cruise Ship Welcome Program The 2017-18 season saw a total of nine cruise ships visit our city with over 14,000 passengers and 5,650 crew. They were greeted by our 45 Welcome Ambassador volunteers providing a local ‘face to face information service’.
Council continued to refine and value add to the cruise ship welcome program and partnered with Magic 899 Radio Station to implement a ‘Side Walk Sale’ for the last cruise ship arrival for the season on Sunday 18 March. The radio station engaged local businesses and promoted the shop local campaign on air. This proved successful with some local businesses opening especially and benefiting from both cruise ship and local trade. Council’s work has ensured more cruise ship visits to our city, generating more local spending, great visitor memories and recommendations of our city, and community confidence that our Seafood Capital of Australia is high on visitors’ lists of places to experience.
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2018 Queen’s Baton Relay The City of Port Lincoln was proud to host the 2018 Queen’s Baton Relay on Monday 19 February 2018. The baton left from the Port Lincoln Marina and travelled along South Quay Boulevard, Marina Drive, Ravendale Road, St Andrews Terrace, Le Brun Street, Mortlock Terrace, Park Terrace, Adelaide Place, Liverpool Street, Eyre Street and Tasman Terrace, arriving at the town square.
Batonbearers in order were: Dana Hurrell, Kylie Hurrell, Howard Coote, Kevin Warren, Nicholas Kleinig, Kaiden Richards, Bianca Woolford, Josef Dufek, Ivan Phillips, John Bell, Mike Duhne, Max Rogalski, Sandra Jansen, Ian Beeby, Brooklyn George, Shaun Thomas, Brenton Stratford, Bryce Hammond and Andy Dyer, with Dean Lukin OAM completing the last Relay leg along the foreshore lawns. A community event was held on the foreshore lawns to celebrate the Queen’s Baton Relay and achievements of local baton bearers.
Dean Lukin OAM carrying the Queen's Baton along the foreshore
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Eyre Peninsula Local Government Association Conference
The City of Port Lincoln was the host of the 81st Eyre Peninsula Local Government Association Conference in February 2018. Approximately 180 delegates travelled from the Eyre Peninsula and beyond to attend. Karen Raffen, Chief Executive Officer from Brand South Australia emceed the event with a keynote address provided by Dr Tom Hajdu Chief Innovator of South Australia.
Mr Dion Dorward, CEO and Director of Regional Development Regional Development Australia Whyalla and Eyre Peninsula Accepting the Status Quo versus Excel, Innovate and Thrive in a Regional Economic Development Context
Mr Peter Scott, Economic Development Manager Regional Development Australia Whyalla and Eyre Peninsula Energy Solutions Across Eyre Peninsula
Mr Larry Ingle, General Manager Iron Road
Mr Michael Kelledy Kelledy Jones Lawyers Thrive and Survive the Local Government Elections
Mr Nigel Bourne, Solutions Architect Iocane Innovative IT Solutions Panic Slowly, What You Need To Know About Cybersecurity
Mr Mike Penfold, Chief Executive Officer Clubs SA Liquor Licensing Changes for SA Clubs
Mr Michael Richardson, Director of Planning Consultancy Masterplan Town Planning in 2017 – A Worldwide Year in Review
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Mr Tony Gray Local Government Risk Services The Benefits of Local Government Mutual Schemes
Mr Matthew Ives, Cultural Development Coordinator City of Unley Innovative Strategies for Cultural Development in Local Government
Mr Carl Kavina, General Manager, Marine Operations Flinders Ports Thriving Through Innovation and Excellence, the Flinders Ports Environment
Mr Geoff Strempel, Associate Director Public Libraries Services Public Libraries, Connecting People and Information
Mr Rodney Harrex, Chief Executive South Australian Tourism Commission Driving Demand in the Eyre Peninsula
Delegates were treated to complimentary coffees supplied by the local Boston Bean Coffee Company as they arrived at the conference. Lunch was catered by Boston Bay Smallgoods Company and the Viterra Port to Port project was showcased during the lunchbreak. My EP, a local shopping initiative, organised a partner program for those looking for adventure and outdoor activities, food and wine, arts, culture and history. The conference gala dinner was held in the Port Lincoln Hotel ballroom where local produce and wine were showcased. A bay cruise by Calypso Star Charters was held the following morning for interested delegates with a presentation on board by Cleanseas CEO Mr David Head.
Teakle Auto Sprint Event Council provided $10,000 in cash and $10,000 in kind support towards the Teakle Auto Sprint event held Easter weekend in 2018. The event invested $192,000 back in the local community. For example, $4,500 was provided to local charities for their involvement in the event and 130 meals were purchased locally for volunteers and support crew throughout the event. There were 60 volunteers involved in the track build, 34 of which officiated during the event. 74 competitors and over 5,000 spectators converged on Port Lincoln for the event. This year saw the involvement of the Port Lincoln High School Media class with the new addition of live feeds on big screens stationed around the track and the work that they performed counted towards their school marks. As a direct result of their involvement, the students developed the confidence to become involved in other local events such as the FAME Awards.
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The organising committee was thrilled to be the first ever motorsport event to become a finalist in the South Australia Sports Awards. The event was also named the community event of the year for Port Lincoln at the Australia Day Awards. The 2018 Auto Sprint Port Lincoln was again a resounding success in respect to exposure for Port Lincoln, visitor numbers, money bought into and retained in the City.
Salt Festival The City of Port Lincoln provided $10,000 cash and in kind support towards the second SALT Festival held in April 2018. SALT is badged as a festival celebrating possibility and the astonishing things which happen when people come together. The festival featured over 200 events, played out to over seven communities and 37 venues and saw an increase on the 6500 attendees from last year, throughout the festival’s ten day period. The festival featured a mixture of high quality art events inclusive of exhibitions, performances, conferences and well being events. Highlights were Seed; an afternoon of arts with aspiring young musicians, dancers, artists and singers and the cubby house building workshop at Brinkworth Reserve. High class acts The Beautiful Girls and James Morrison entertained large crowds at their concerts in the Nautilus Arts Centre. The Dinner on the Jetty event provided a unique opportunity to dine over the water in Port Lincoln, with a marquee erected at the end of the jetty; a first for Port Lincoln. SALT facilitates the activation of many spaces within the Southern Eyre Peninsula, showcasing a myriad of skills and passion and overall value adds to the vibrancy of our community.
Arts and Culture Nautilus Arts Centre
The Nautilus Arts Centre (NAC) has maintained a steady growth over the 2017/2018 period. The Venue Coordinator and Customer Service Officers have provided volunteers, patrons and artists with a consistent presence to assist with their queries and streamlining the administration of the NAC.
The Gallery Shop continues to see new interest from local artists looking for a platform to display and sell their work with the ‘Artist of the Month’ proving very popular with artists and patrons alike. The numbers of booked and travelling exhibitions are up from the previous year. The Theatre, Media Room and both galleries have had a commercial repaint as well as the gallery plinths and gallery shop display furniture with the assistance of council’s valued volunteers.
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Patron numbers to performances are slightly up from the previous financial year and the installation of people counters to the whole Centre will ensure that visitor attendance is tracked and measured in the coming 2018/2019 financial year.
The Studio Room continues to be hired by the Port Lincoln School of Yoga, and an additional hospitality business ‘And the Rebel’ was opened on the second level on of the Centre above ‘Rogue and Rascal’, generating revenue from a previously unused space.
The Centre hosted some key events throughout the financial year including the Eyre Peninsula Local Government Association conference, and the second SALT Festival, which saw an event each of the 10 days. The theatre also hosted the first Eyre Peninsula Wedding Expo, which enabled the NAC to showcase itself as one of the most spectacular wedding and conference venues the Eyre Peninsula has to offer. This is in part due to the NAC kitchen fit out being completed this year with the addition of commercial grade appliances including commercial oven and fryer, glass fridge and dish washer. The NAC is now able to offer the compete package for large events, weddings and conferences. The NAC also hosted nine cruise ship markets which provided an extra tourism experience for the visiting passengers and crew.
The Centre’s advertising reach grew throughout the financial year to include the use of television and radio advertising for purchased shows, Instagram and Facebook for social media and email direct mail-outs to subscribers. Website upgrades and the implementation of an annual Arts Program have been forecast for the next budget year ensuring modern day technology is being constantly considered and implemented where feasible.
Nautilus Arts Centre Statistics
2013-2014 2014-2015 2015-2016 2016-2017 2017-18
Theatre Productions 9 16 18 16 21 Commercial
Theatre Productions - 11 22 25 26 19 Community
Patrons* 5652 6276 5254 4259 4855
Gallery Exhibitions 14 (2 travelling) 15 (4 travelling) 19 (4 travelling) 12 (3 travelling) 18 (5 travelling)
31 27 Meeting Rooms 11 (3 regular (2 regular 38 26 Hired (2 regular) weekly bookings) bookings)
Other events (weddings, 12 24 31 39 31 conferences) * represents tickets sold through the box office only and does not include community performances who sell their own tickets
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Economic Development Grant Funding
The City of Port Lincoln was successful in several grants totalling $365,700 that were applied for during the 2017/2018 financial year. The details are as follows:
• Parnkalla trail redevelopment of the wharf precinct stage 1 (section a). A $120,000 grant from the Minister for Planning under the ‘Places for People’ program.
• Port Lincoln skate park redevelopment. A $200,000 grant from the Minister for Planning under the Places for People program
• Ageing Well in Southern Eyre Peninsula plan to be undertaken in partnership with the District Council of Lower Eyre Peninsula and Tumby Bay. A $40,700 grant from the Office for the Ageing
• Tasman Terrace public toilet public art project. A $5,000 grant from Rowan Ramsay under the Stronger Communities Programme (Round 3).
Regional Development Australia – Whyalla and Eyre Peninsula (RDA)2
Council continued to contribute financially to Regional Development Australia – Whyalla and Eyre Peninsula (RDA-WEP) in 2017/18 as a Local Government partner, recognising the importance of promoting tourism and economic growth in the region. Throughout 2017-2018, Council’s Manager Community Development worked closely with RDA’s Tourism Development Manager on projects such as the Eyre Peninsula Tourism Signage Strategy, Access and Camping strategy and media famils.
2 For further information on the RDA go to www.rdawep.org.au
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APPENDIX A Achievements for 2017/2018 The following table shows the project priorities from the adopted 2017/2018 Annual Business Plan and Budget, and their related performance outcomes and progress to June 2018.
Strategic Directions New Operational and Plan Upgrade/New Project or Performance Outcome Progress to June 2018 Goal Area/s Initiative Description A strategy has been provided that encompasses Port Lincoln Goal 1: Economic and 'Southern Eyre Peninsula' Draft to be presented Develop a Tourism Strategy Growth and Vitality and provides guidance to to Council for adoption Council on tourism spending in the short to long term
Funding was provided to the EP Goal 1: Economic Support for the Eyre Auto Sprint event to assist with Complete Growth and Vitality Peninsula Auto Sprint Event the running of the event
Goal 1: Economic Support for the SALT Funding provided to assist with Complete Growth and Vitality Festival the running of the event
Goal 1: Economic Prepare Marina Precinct Deferred to 2018/2019 Deferred to 2018/2019 Growth and Vitality Master Plan
Expansion works to include the construction of an additional competition standard Ongoing. basketball/indoor stadium Milestone 2 achieved Goal 2: Liveable and Leisure Centre Expansion court, three new squash courts, in May 2018. Active Communities Project installation of new lift to service Project works to be the upper level of the stadium, completed by end of construction of a wet play area January 2019 for toddlers, car parking and landscaping
Priority new footpaths Providing safe movement for In progress to be Goal 2: Liveable and construction (Cardiff Road pedestrians and cyclists and completed by the end Active Communities – Stevenson Street to Knott gopher users of June 2018 Street
Improve trail surface, improve Parnkalla Trail Upgrade – user safety, improve directional Project fully designed Goal 2: Liveable and Brennans Wharf precinct to signage and improve overall and in contract Active Communities improve trail surfaces, user user experience through the negotiation. safety and trail definition. wharf precinct
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Strategic Directions New Operational and Plan Upgrade/New Project or Performance Outcome Progress to June 2018 Goal Area/s Initiative Description Providing safe movement for Goal 2: Liveable and Tennyson Terrace Paving pedestrians and cyclists and Complete Active Communities gopher users Installation of public art Goal 2: Liveable and Tuna Poler Sculpture - sponsored by Rotary Club of Deferred to 2018/19 Active Communities Council Works Port Lincoln Added vibrancy to the Goal 2: Liveable and LED up-lighting to Plane foreshore/CBD at night time Complete Active Communities trees in foreshore car park. through programmable coloured up lights Increase functionality, Goal 2: Liveable and Train Park - Irrigation aesthetics and use of the Train Deferred to 2018/19 Active Communities park by irrigating the lawn Upgrade existing Skate Park Provide extra street skating - obstacles, better cater for In progress New street skating area Goal 2: Liveable and beginner and intermediate Construction due for and equipment Active Communities skaters, provide additional completion by August (Stage 1 of two, shade and seating, and make 2018 compliments Renewal the space more family friendly component) Nautilus Arts Centre - To provide base line data on the Install visitor Counters to visitation to the NAC with a Goal 2: Liveable and Complete by 30 June provide data on visitation breakdown of visitors within Active Communities 2018 for marketing and funding each section (i.e. galleries x 2, purposes gallery shop, media room etc.) A range of storage solutions Goal 2: Liveable and Nautilus Arts Centre - Inside provided within the NAC Complete Active Communities Storage Equipment building for equipment Commercial grade kitchen Nautilus Arts Centre - provided, enabling the NAC to Goal 2: Liveable and Kitchen Appliances - be marketed as a venue for Complete Active Communities dishwasher, commercial events (i.e. wedding/balls) and stove, refrigeration conferences Library staff are able to quickly Goal 2: Liveable and Library - RFID stock take and efficiently check the Complete Active Communities equipment and training library's collections and provide management reports Replace/upgrade ageing infrastructure, improve lighting Develop a CBD and and user safety, activate spaces, Goal 2: Liveable and Foreshore Master Precinct maximise use for community Deferred to 2018/19 Active Communities Plan to guide future events and ensure the upgrades foreshore remains Ports Lincolns premier recreational open space Engage and collaborate with the Aboriginal To provide a Reconciliation Plan In progress. To be Goal 2: Liveable and community to develop and that can provide appropriate carried over into Active Communities implement a Reconciliation guidance for Council activities. 2018/19 Plan 90 | Page N:\Scan\Lynne.Jolley\18.68.1.1 FINAL201821 Annual Report 2017-2018 20181105.docx 2017-2018 ANNUAL REPORT
Strategic Directions New Operational and Plan Upgrade/New Project or Performance Outcome Progress to June 2018 Goal Area/s Initiative Description Router installed and Visitor Information Centre - Provide stable network guest WiFi upgraded. Goal 2: Liveable and Upgrade of internet router connectivity and increased Computer upgrades to Active Communities & computers cyber security be completed by the end of June 2018 Continuing to implement the footpath construction program Goal 2: Liveable and Develop a Footpath in line with and identified in the Complete Active Communities Strategy IAMP & LTFP. Provide a Council approved footpath priority strategy Improve the existing male and Library - toilet facilities, provide a Goal 2: Liveable and Upgrade Toilets at TAFE unisex, accessible facility with Complete Active Communities Site baby change table, and provide a designated staff toilet Develop consultative groups of Tender documents Goal 2: Building Age & Dementia relevant stakeholders in the Age developed in order to Liveable and Active Friendly Community and Dementia demographic for engage a suitable Communities Projects the 3 Councils in the 'Southern consultant to Eyre' region undertake this work Contribution to Eyre Goal 2: Provide a regional strategy for Peninsula Coastal Access Draft strategy Liveable and Active Coastal and Off-Road Vehicle and Off-Road Vehicle presented Communities Access Strategy Goal 2: Contribution to Eyre Provide a regional strategy for Draft strategy Liveable and Active Peninsula Camping Options Camping options presented Communities Strategy Host EPLGA Conference. Provided some base funding for Goal 3: Accountable Once off expense of Council to host the 2018 EPLGA Governance and $45,000, offset by Complete conference while sponsorship leadership conference revenues - NIL was sought impact Provided a forum for Goal 3: Accountable Initiate a regular A forum was held that community and business Governance and community and business had the visitor leaders to share their views Leadership leaders forum economy as its focus with Council Providing proper management Goal 4: A Clean of stormwater from Council Stormwater Management - Green Resilient road network to prevent Complete Kaye Drive Drainage Environment litigation and protecting properties Providing proper management Goal 4: A Clean Stormwater Management - In progress to be of stormwater and to prevent Green Resilient Liverpool St Pump Station / completed by the end costly liability / litigation for Environment Rising Main design work. of June Council
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Strategic Directions New Operational and Plan Upgrade/New Project or Performance Outcome Progress to June 2018 Goal Area/s Initiative Description Continuing to implement the SMP for maximum and risk management outcomes in line In progress- to be Goal 4: A Clean Green Review the Stormwater with Councils IAMP <FP. carried over into Resilient Environment Management Plan Proper management of 2018/19. stormwater and to help with future development and planning Consultants appointed Investigate and identify energy & and audit 75% Goal 4: A Clean Green Energy Efficiency Audit & cost saving measures in Council complete. Some cost Resilient Environment Review owned buildings and saving measures already infrastructure implemented Draft strategies including financial plans Goal 5: Sustainable Prepare Business Plans for To provide business plans for for the Nautilus Arts Service Delivery and Nautilus Arts Centre/ Visitor these Council 'business units' Centre and Visitor Productive Information Centre / Port that will provide a blueprint for Information Centre Community Assets Lincoln Leisure Centre the next 5 years ready for presentation to Council. Goal 5: Sustainable Providing electronic invoicing Service Delivery and Synergy Soft E-mail Debtors and statements creating Complete Productive Management System efficiencies Community Assets Goal 5: Sustainable Creating time & budget savings Electronic Records Service Delivery and by decreasing the amount of Management -Upgrade Complete Productive paper used and storage space Implementation Community Assets required In progress -will continue to roll over Investigations undertaken to into 2018/2019 in acquire new electronic accordance with the Goal 5: Sustainable Corporate Systems changes development assessment Collaborative Work Service Delivery and required for new software in order to be Program between PLCC Productive Development Planning and responsive to the transition to and the Department of Community Assets Infrastructure Act 'ePlanning', which will take the Planning, Transport & South Australian Planning Infrastructure as the system online transition to the new Act continues Development & Scoping exercises at Gawler and Goal 5: Sustainable Environment -Improvements Alexandrina Council undertaken In progress - to be Service Delivery and to Development Assessment to enable transition to electronic carried over into Productive systems, to enable better Development Application 2018/2019 Community Assets customer service & quality assessment and processing decisions Goal 5: Sustainable Service Delivery and Unregistered Dogs Survey - Deferred Deferred Productive Stage 3 Community Assets
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Strategic Directions New Operational and Plan Upgrade/New Project or Performance Outcome Progress to June 2018 Goal Area/s Initiative Description Goal 5: Sustainable Investigate future asset Service Delivery and renewal requirements in Deferred to 2018/2019 Deferred Productive Marina Area Community Assets Providing the ability to allow full Goal 5: Sustainable reporting capabilities and Resource Recovery Centre In Progress- stage 2 to Service Delivery and efficiencies from information Weigh Bridge - be implemented in Productive accessed from the weighbridge New Computer & Software 2018/19 Community Assets software data for financial and reporting purposes Goal 5: Continuing to implement the Sustainable Service Road Seal - road construction program in Delivery and York Street - Stevenson St to Complete line with and identified in the Productive End IAMP Community Assets Implementation of Councils Goal 5: strategic directions CBD 10 year Sustainable Service Streetscape Design for PLEC program. To have all the Complete - adopted by Delivery and future PLEC works - powerlines in the CBD placed Council Productive Porter St & Washington St underground and street scape Community Assets works to compliment the area Construction of Goal 5: cremation wall deferred Sustainable Service Cemetery Rafts and Additional cremation and burial until 2018/19. Delivery and Cremation Beds New plots provided Construction of Productive Cremation Wall cremation bed Community Assets complete Goal 5: Renewal of Council IT Sustainable Service IT Disaster Recovery Plan infrastructure and creation of a Delivery and (DRP), servers, storage Complete disaster recovery back up for Productive arrays business continuity Community Assets Construct a rock sea wall along Design complete. Legal Goal 5: Parnkalla Trail Foreshore the coast between the Lincoln and landowner issues Sustainable Service Extension - Hotel and the Axel Stenross still need to be resolved. Delivery and Design Development precinct to protect the cliff face Further consultation Productive (Lincoln Hotel to Axel from coastal erosion and to with landowners to be Community Assets Stenross) enable construction of a shared undertaken use recreational trail Goal 5: Sustainable Service Arteyrea Site - Provide a framework to Council Draft strategy ready for Delivery and User, Feasibility and so that a decision on the future presentation to Productive Development Strategy of Arteyrea can be made Councillors for adoption Community Assets
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Strategic Directions Renewals Plan Performance Outcome Progress to June 2018 Project Description Goal Area/s Parnkalla Trail – Trail surface, user safety, Brennans Wharf precinct directional signage and overall Project fully designed Goal 2: Liveable and to improve trail surfaces, user experience has been and in contract Active Communities user safety and trail improved through the wharf negotiation definition. precinct Existing Skate Park- Design Ageing infrastructure has new street skating area, been replaced, including the Works started in June Goal 2: Liveable and replace perimeter fence perimeter fence and 2018 and carried over Active Communities (Compliments balustrade, and the rear into 2018/19 New/Upgrade Project) entrance steps Goal 5: Sustainable Maintaining Council's road Service Delivery and The $550k reseals are Road Renewal Reseals network in a satisfactory Productive complete condition Community Assets Goal 5: Sustainable Maintaining Council's road Service Delivery and The extra $110k reseals Road Renewal Reseals network in a satisfactory Productive are complete condition Community Assets A new bridge structure with Goal 5: Sustainable an unrestricted weight limit is Service Delivery and London Street Bridge providing greater access for Bridge construction Productive Replacement Project heavy vehicles along with complete Community Assets improved traffic and pedestrian safety Council's plant fleet is being Goal 5: Sustainable Sustainable funding of maintained in line with plant Service Delivery and asset replacement and replacement program for Complete Productive maintenance - construction activities and Community Assets Plant and Equipment maintenance requirements Goal 5: Sustainable Computer & Software New hardware & software is Service Delivery and renewal for Resource managing transactions over Complete Productive Recovery Centre Weigh weighbridge Community Assets Bridge Goal 5: Sustainable 3 x light poles identified as Service Delivery and Foreshore Light Poles having structural issues and Complete Productive Replacement posing a risk to public safety Community Assets have been replaced Goal 5: Sustainable Service IT Servers, Switches and Replacement of end of life Delivery and Complete Storage Array Renewals server equipment Productive Community Assets Replaced irrigation system Goal 5: past useful life. The new Sustainable Service Ravendale Oval Irrigation system will improve irrigation Delivery and Complete System replacement efficiency, reduce water Productive consumption and reduce Community Assets maintenance costs 94 | Page N:\Scan\Lynne.Jolley\18.68.1.1 FINAL201821 Annual Report 2017-2018 20181105.docx 2017-2018 ANNUAL REPORT
APPENDIX B Eyre Peninsula Local Government Association 2017-2018 Annual Report
EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION
Annual Report 2017/2018
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Cover photo: Sensational Streaky Bay
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Eyre Peninsula Local Government Association
THE PRESIDENT’S REPORT
This annual report details the last 12 months activity undertaken by the EPLGA, its financial accounts, and operative regional collaborative partnerships.
There has been much change within Local Government during this period, especially with a change of government at the State level challenging Councils to look at potential reform and development.
The ongoing challenge for the EPLGA Board in this changing environment is to continue and improve its:
advocacy (and representation) – the EPLGA being the principal regional advocate for Local Government in the region; governance – continuing to ensure that our business is conducted in accordance with the law and proper standards; and member services – the EPLGA to continuing to provide member support services as they are needed.
The EPLGA is also a very important conduit between its member Councils and the Local Government Association of South Australia.
The vision and goal of the EPLGA continues to be to ‘enable Eyre Peninsula councils to excel, innovate, and thrive’, and it has never been more important to the region than now. The region has many emerging opportunities to enhance its governance through cooperation, collaboration and strong leadership. The way that Councils can truly excel, innovate and thrive is by working together to achieve the best outcomes for their communities.
The next 12 months is going to see many developing opportunities as well as the need for change, requiring strong leadership throughout that time. Our region and the EPLGA looks forward to working closely and collaboratively with the new State Government. There are many areas which will need strong collaboration, such as environment, water, planning, transport and infrastructure, agriculture, and tourism policies. In addition to this there are great opportunities for reform in Local Government with a strong relationship between the State and councils.
As President of the EPLGA I look forward to leading my fellow EPLGA Board members in recognising the opportunities to be innovative and forward-thinking as a region. It will require the EPLGA Board and member Councils to have strong and accountable leadership, driving the opportunities for change, while balancing the strengths which we already have as organisations and a region. This leadership and representation throughout our communities and with other levels of government will mean that the Eyre Peninsula will continue to add to its many strengths in the years to come.
I commend the annual report to you.
MAYOR SAM TELFER
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THE REGION - Snapshot Regional Population and Local Government The region has 11 Local Government Authorities (LGAs). The LGAs are: the City of Whyalla and City of Port Lincoln; and the District Councils of Ceduna, Cleve, Elliston, Franklin Harbour, Kimba, Lower Eyre Peninsula, Streaky Bay, Tumby Bay, and Wudinna.
The regional Local Government area population of 54,288 (ABS 2006 Census), 55,654 (ABS 2011 Census) and 55.919 (ABS 2016 Census) comprises about 3.5% of the South Australian population. These people reside in the eleven Council districts, which collectively occupy 43,779km² or about 19% of the regional land mass. Most of the population (about 64%) live in the regional cities of Whyalla and Port Lincoln.
LOCAL LAND AREA POPULATION GOVERNMENT ABS Census ABS Census ABS Census Km² % of Region AREA 2006 2011 2016
Whyalla 1,032.5 0.44 21,417 22,089 21,828
Port Lincoln 30.4 0.01 13,604 14,086 14,064
Ceduna 5,427.1 2.33 3,574 3,480 3,408
Cleve 4,506.7 1.94 1,899 1,790 1,771
Elliston 6,500.0 2.79 1,132 1,048 1,045
Franklin Harbour 3,283.0 1.41 1,273 1,213 1,298
Kimba 3,986.2 1.71 1,114 1.089 1,061
Lower Eyre Peninsula 4,771.0 2.05 4,404 4.916 5,510
Streaky Bay 6,232.0 2.68 2,021 2,102 2,074
Tumby Bay 2,615.9 1.12 2,538 2,588 2,610
Wudinna 5,393.8 2.32 1,253 1,253 1,250
Collective Local Government (11 43,778.6 18.8 54,288 55,654 55,919 LGA’s)
. Table 1: (ABS 2016 Census Local Government Areas data)
In 2016, the region had 2,860 Aboriginal people comprising 5.1% of the regional LGA population. This was notably above the proportions in South Australia (2.3%). 87% of the region’s Aboriginal people (2,497) live in the LGAs of Whyalla, Port Lincoln and Ceduna. The greatest concentration is in Ceduna, where Aboriginal people comprise 21.8% of the Council population.
The regional population grew by 3% from 2006, but this was not consistent across the region as a whole. The District Councils of Ceduna, Cleve, Elliston, Kimba and Wudinna experienced population decline. Population growth was also experienced in the coastal Councils of Franklin Harbour, Streaky Bay, Tumby Bay, Lower Eyre Peninsula, Whyalla and Port Lincoln.
The demographic change is caused by several factors, with the desire for a sea change lifestyle being a key reason. Streaky Bay and Tumby Bay are very desirable coastal locations and new estate developments have been established to cater for growing housing demand, notably by retirees from the agricultural sector.
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The higher population growth in the District Council of Lower Eyre Peninsula stems from several locational and lifestyle advantages, including proximity to numerous coastal townships, Port Lincoln and Port Lincoln Airport. Population Ageing
The regional population is ageing. People aged 65 years and over comprised 18.2% of the regional population, which is above the 15.7% rate for Australia, but below the rate of 18.3% for South Australia.
PEOPLE 65 YEARS OF AGE Region % South % Australia % AND OVER Australia
2006 ABS Census 14.3 15.4 13.3
2006 Median Age 38 39 37
2011 ABS Census 15.5 16.2 14.0
2011 Median Age 39 39 37
2016 ABS Census 18.2 18.3 15.7
2016 Median Age 42 40 38
Table 2: (ABS Census 2006, 2011 and 2016).
The population 65 years and over grew by 3.9% from 2006, exceeding the growth rate of 2.9% for South Australia and 2.4% for Australia.
The District Council of Tumby Bay has the oldest population profile with a mean age of 50 whilst Kimba has the youngest population (0 -14 years) – 23.2% of the population.
Projections indicate that South Australia’s population aged 65 and over will increase to 22.6% in 2020 and to 25.7% by 2030. It is also known that approximately 30% of young people leave the region each year for employment and study in metropolitan Adelaide. The combination of a growing aged sector and diminishing numbers of young people is not sustainable, and has serious implications for future workforce provision.
Pending Baby Boomer retirements will diminish the labour force of skilled and experienced labour and create employment openings for young people.
Regional Economic Snapshot
The key industries include manufacturing, agriculture, fishing, and aquaculture; however tourism and mining are fast emerging industries with substantial potential for future growth. Industrial diversity is one of the region’s greatest attributes, and underpins its comparative advantage and business competitiveness. Diversity is important for economic growth and sustainability, because it provides resilience through not being reliant on a single industry or product for prosperity.
However, industrial diversity is not evenly spread across the region. Manufacturing and steel processing is focused in Whyalla. Agriculture is the key industry in lower Eyre Peninsula, Tumby Bay, Cleve, Elliston, Kimba, Streaky Bay, Franklin Harbour and Wudinna. Nearly all (96%) of the region’s aquaculture jobs are provided in Port Lincoln, Lower Eyre Peninsula, Cleve, Ceduna and Franklin Harbour. Most of the region’s fishing jobs (76%) are based in Port Lincoln. Tourism activity is predominantly focussed in coastal areas. The region’s industries and economy have also changed since 2001. Agriculture has been the primary economic driver in many Council districts. However, larger farming properties, smarter management practices, and new technologies have reduced employment opportunities in agri-businesses, which saw agricultural employment decline between 2001 and 2016.
In the same period, employment in the health care and social assistance industry has grown largely due to the ageing of the regional population and increased demand for aged care services.
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These following industries produced almost three-quarters of the region’s total exports. mining: iron and non-ferrous ore, and exploration and mining support services, agriculture: grains and sheep, and manufacturing: iron and steel production and processed seafood products. Regional Economic Summary
The Eyre Peninsula is a highly productive region, generating exports worth over $4 billion per annum and GRP of approximately $4.2 billion. With regional GRP of approximately $4.2 billion, the Eyre Peninsula provided over 4% of the State economy.
On a per capita basis, as the Eyre Peninsula population is approximately 3.5% of the State population, the region is exceeding its fair contribution to the State economy. However a per capita analysis undersells the importance of the region to the State economy, which needs to be put into context.
Agriculture Industry: The region is renowned for its high quality grains and, on average, produces 40% of the State’s wheat crop, approximately 25% of the barley crop and 22% of canola. Approximately 97% of the region’s grain crop is exported.
Fishing and Aquaculture: The region is reputed internationally for its premium seafood. On average, the region produces 100% of South Australia’s Southern Bluefin Tuna (with approximately 99% of tuna exported to Japan); along with 100% of the State’s farmed marine finfish; 97% of oysters, 92% of mussels, and about 62% of the State’s abalone production. In total, an estimated 82% of South Australia’s seafood product is exported from the Eyre Peninsula. (Regions SA, Regions in Focus: Whyalla and Eyre Peninsula, July 2015).
Other State Government economic priorities are to unlock the full potential of South Australia’s resources, and to enhance State prosperity by promoting international connections and engagement to increase exports. The region produces in the vicinity of 45% of GSP for iron and steel manufacturing, which highlights the importance of Whyalla to the State economy.
The region might only contribute approximately 4% of GSP, however the growth and sustainability of the Eyre Peninsula is vital to the achievement of key State Government economic priorities. As an overview, the regional economy is extremely diverse due to the broad range of industries generating exports and GRP. This is a great strength, which underpins the region’s comparative advantages and economic resilience.
MEMBER COUNCILS 2017/2018
City of Whyalla City of Port Lincoln DC Ceduna DC Cleve DC Elliston DC Franklin Harbour DC Kimba DC Lower Eyre Peninsula DC Streaky Bay DC Tumby Bay Wudinna DC
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THE LOCAL GOVERNMENT REPRESENTATIVES/ APPOINTMENTS
EPLGA Board Executive:
President Mayor Sam Telfer DC Tumby Bay Immediate Past President Mayor Bruce Green City of Port Lincoln Deputy President Mayor Dean Johnson DC Kimba Chief Executive Officer Mrs Deb Larwood DC Kimba
The President (LGA Board and SAROC) and Deputy President (Proxy LGA Board and Proxy SAROC) were our nominated representatives to the LGA Board, SA Regional Organisation of Councils (SAROC) and other forums. The Executive Officer was also a SAROC voting delegate.
Regional Governance Panel for Review of Decisions (Pursuant to the Ombudsman’s Right to Review report):
Position Name Council Manager Corporate Services George Karzis DC Elliston Mayor Dean Johnson DC Kimba Councillor Newton Luscombe Wudinna DC Chief Executive Officer Trevor Smith DC Tumby Bay Chief Executive Officer Chris Cowley City of Whyalla Councillor David Knox City of Whyalla Chief Executive Officer Peter Arnold DC Cleve Councillor Chris Tarrant DC Cleve
The Ombudsman’s Right to Review Report - Recommendation 5 requires Councils to respond, through the auspices of regional Local Government to establish a regional panel of independent reviewers to assist member Councils in reviewing decisions when required.
There was 1 review of decision investigation commenced/ conducted by the Regional Governance Panel in the 2017/18 year.
Chief Executive Officers Committee: All Chief Executive Officers of member Councils or nominee in their absence.
Engineering & Works Committee: The committee is comprised of all Engineers, Operations or Works Managers from member Councils or nominee in their absence.
EP Mineral & Energy Resources Community Development Taskforce (EPLGA Taskforce): . Chair – Rob Kerin. . State Government representatives from Deputy Premier/Treasurer or nominee; Minister for Regional Development or nominee; Member for Giles; Member for Flinders; senior officers from the Department of State Development (non-voting) and the Department of Planning, Transport and Infrastructure (non-voting). . SACOME – Chief Executive Officer. . LGA of SA – CEO, Matt Pinnegar or nominee. . EPLGA – President Mayor Green and Executive Officer, Tony Irvine (non–voting). . Local Councils – a Mayor and CEO from a Council directly affected by mineral and energy resources or exploration – Mayor Eleanor Scholz (Wudinna); CEO Trevor Smith (Tumby Bay). . EPNRM – Presiding Member and Regional Manager (non-voting). . RDAWEP – Chairperson and Chief Executive Officer (non-voting). . Coordinator Geoff Dodd (non-voting). . Other members as required for specific purposes (non-voting).
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Eyre Peninsula Power Supply Reference Group: The entire EPLGA Board members
EPLGA Health Working Party The EPLGA Board at its 1 December 2017 meeting established a Health Working Party to develop strategies for the recruitment of health professionals for long term careers in the region.
Membership of the Working Party will comprise the President and representatives (Elected Members) from member Councils. Member Councils may seek to be members of the Working Party at any time by applying to the EPLGA Board for inclusion. They may also withdraw as they wish but advise the EPLGA Board of such. Members of the Health Working Party will nominate a proxy to attend a meeting if the member is unable to participate. The EPLGA Executive Officer will be a non-voting member.
The Working Party may invite other relevant parties/State agencies/regional organisations to the meetings as required, but are non-voting, e.g. Minister or nominee, SA Country Health, relevant unions, relevant associations, regional businesses, regional health professionals, local MP’s, etc.)
Joint Planning Board Staff Group The EPLGA Board nominated the following persons to the JPB Staff Group: Chief Executive Officers (1 to Chair): 1. Geoffrey Moffatt (DC Ceduna) 2. Deb Larwood (Chair – DC Kimba) 3. Trevor Smith ( DC Tumby Bay)
Plus current participating Council planning staff and or local contractors working with them in this function: 1. Jen Brewis (DC Streaky Bay) 2. Laurie Collins (DC Kimba, Cleve and Franklin Harbour) 3. Leith Blacker (DC Lower Eyre Peninsula)
The group met to discuss the new Development, Planning and Infrastructure legislation in relation to joint planning boards and also provided input into the development of the business case to allow individual Councils to make a decision of whether they wish to be a party to a regional joint planning board or not.
Other Groups
The Eyre Peninsula Local Government Association Board also has the following groups, which did not meet in 20217/18:-
Coastal Councils Group CWMS Users Group Internal Controls Group Procurement Group Roads Working Group Waste Group Public Health Plans Group
Other Regional Organisations:
Regional Development Australia Whyalla and Eyre Peninsula Inc: Deputy Mayor Bryan Trigg , Chair/Executive - DC Cleve Cr Colin Carter - City of Whyalla Mayor Allan Suter, Executive Member - DC Ceduna Cr Clare McLaughlin - City of Whyalla
Eyre Peninsula Natural Resources Management Board: Mr Geoffrey Moffatt - CEO, DC Ceduna
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Zone Emergency Management Committee: Mayor Julie Low (Presiding Member) - DC Lower Eyre Peninsula Tony Irvine, Executive Officer - EPLGA Rod Pearson, Chief Executive Officer - DC Lower Eyre Peninsula Grant Drummond, General Manager Operations - DC Ceduna Ivan Noble, Works Manager - DC Cleve
Membership as from 1 December 2017: Deputy Mayor Bryan Trigg (Presiding Member) - DC Cleve Mr Andrew Buckham - Wudinna DC Mr Arthur Johnstone - DC Elliston Mr Phil Cameron - DC Elliston Cr. Newton Luscombe - DC Wudinna Vacant - City of Port Lincoln Tony Irvine - EPLGA
Eyre Peninsula Integrated Climate Change Adaptation Committee (now in recess): Mayor Sam Telfer - DC Tumby Bay Tony Irvine, Executive Officer - EPLGA
Eyre Peninsula Integrated Climate Change Sector Agreement Steering Committee: Tony Irvine, Executive Officer - EPLGA
South Australian Regional Organisation of Councils (SAROC) Executive Officers Committee: Tony Irvine, Executive Officer - EPLGA
Eyre Peninsula Water Taskforce: All member Councils – Mayors and CEO’s Tony Irvine - EPLGA
Eyre Peninsula Demand and Supply Statement Reference Group Tony Irvine, Executive Officer - EPLGA
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EPLGA Board Members 2017/18
Under the terms of the EPLGA Charter, the following Board appointments were current as at 30 June 2018.
MEMBER COUNCIL BOARD MEMBER DEPUTY BOARD MEMBER
Ceduna Allan Suter (Mayor) Lynton Brown (D/Mayor)
Cleve Roger Nield (Mayor) Bryan Trigg (D/Mayor)
Elliston Kym Callaghan (Chair) Dave Allchurch (D/Chair)
Franklin Harbour Robert Starr (Mayor) Michael Williams (D/Mayor)
Kimba Dean Johnson (Mayor) Graeme Baldock (D/Mayor)
Lower Eyre Peninsula Julie Low (Mayor) Don Millard (D/Mayor)
Port Lincoln Bruce Green (Mayor) Neville Starke (D/Mayor)
Streaky Bay Travis Barber (Mayor) Philip Wheaton (D/Mayor)
Tumby Bay Sam Telfer (Mayor) Geoff Stewart (D/Mayor)
Whyalla Lyn Breuer (Mayor) Clare McLaughlin (Councillor)
Wudinna Eleanor Scholz (Mayor) Ned Luscombe (D/Mayor)
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ANNUAL CONFERENCE AND BOARD MEETINGS SCHEDULE
A highlight on the EPLGA calendar is the Annual Conference, hosted each year by a member Council. To assist in host Council planning, the following conference and Board meeting schedule is included.
Meetings Held in 2017/18 Friday, 1 September 2017 Tumby Bay Friday, 1 December 2017 Wudinna 26 - 28 February 2018 Port Lincoln Conference Friday, 29 June 2018 Whyalla
Future Meeting Dates and Locations
Wednesday, 27 September 2018 Wudinna Thursday, 7 December 2018 Wudinna February/March 2019 (TBD by host) Kimba Conference Friday, 28 June 2019 Wudinna Friday, 6 September 2019 Ceduna Friday, 6 December 2019 Wudinna February/March 2020 (TBD by host) Wudinna Conference Friday, 26 June 2020 Wudinna Friday, 4 September 2020 Lower EP Friday, 4 December 2020 Wudinna February/March 2021 (TBD by host) Cowell Conference Friday, 25 June 2021 Wudinna Friday, 10 September 2021 Port Lincoln Friday, 10 December 2021 Wudinna February/March 2022 (TBD by host) Cleve Conference Friday, 24 June 2022 Wudinna Friday, 2 September 2022 Kimba Friday, 2 December 2022 Wudinna February/March 2023 (TBD by host) Streaky Bay Conference Friday, 30 June 2023 Wudinna Friday, 1 September 2023 Cowell Thursday, 1 December 2022 Wudinna February/March 2024 (TBD by host) Elliston Conference Friday, 28 June 2024 Wudinna Friday, 6 September 2024 Cleve Friday, 6 December 2024 Wudinna February/March 2025 (TBD by host) Tumby Bay Conference Friday, 27 June 2025 Wudinna Friday, 5 September 2025 Elliston Friday, 5 December 2025 Wudinna February/March 2026 (TBD by host) Whyalla Conference Friday, 26 June 2026 Wudinna
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REPORT OF ACTIVITIES 2017/18
EPLGA core activities always include reacting to legislation and policy changes that may have a negative impact on our region. This year ongoing concerns and/or participation have been with the following matters:
Natural Resources Management – joint partnership planning, delivery of services. Regional Recognition/Lobbying – ongoing on various matters as they arise. Mining and Impacts – continuation of the taskforce. Emergency Management – regional planning and Council planning, followed by implementation. Development, Planning and Infrastructure Act Reform. Coastal Access issues, development of a Coastal Alliance – state-wide. Various roads and waste issues – regional road strategy review. Regional Strategy for LGA – decentralisation and election lobbying. Regional Capacity Funding – General funding and Rubble Royalties. Marine Infrastructure Planning – DPTI, jetty leases, etc. SAROC – meetings and regional Executive Officers’ meetings. LGA Governance/Organisational Review – Councils of the Future. Mobile phone hotspots – Elliston and other developments. Water planning – state of the resource, etc. Energy planning – resulting from blackouts – renewables, transmission upgrade consultation, hydrogen trial plant, etc. Regional planning – JPB, RDAWEP, EPNRM, DPTI, etc. Financial assistance and supplementary road funding – ongoing issues of South Australia’s injustice. Health – local sub-regional issues, public health planning, doctors shortages etc. Outreach Services: - Regional Procurement; - CEO’s Committee; - Engineering & Works Committee; - Regional training and seminars delivery; - Shared Services – DPTI pilot; and - Long term financial planning; Roadside Native Vegetation – regional planning and management issues. Regional Climate Change Adaptation Plan finalisation of the Eyre Peninsula Integrated Climate Change Agreement [EPICCA]. Tourism – RDAWEP - restructure to sub-regional groups, Food and Tourism Prospectus, RV, Coastal Access and Caravan Strategy. Aged Care at the local Council level – Council’s role. NHVR impacts on farm machinery movements. Transport Plan and SLRP prioritisation and funding applications. Oil and gas exploration in the Great Australian Bight. Joint submissions with RDAWEP on various issues.
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PROGRAMS AND TASKFORCE REPORTS – CURRENT STATUS
OUTREACH SERVICES PROGRAM (LGA) The LGA has reviewed the program and whilst in 2018/19 the funding has been halved, it will cease as from 2019/20 due to changes to the LGA governance arrangements.
EP INTEGRATED CLIMATE CHANGE ADAPTATION (EPICCA)
The future of EPICCA was discussed in November 2017, at the Steering Group meeting and again in March 2018 at the Working Group meeting. The key partner organisations all chose not to enter in to another sector agreement and therefore the EPICCA Committee went into recess. This was mainly due to Climate Change considerations being now fully integrated into normal operations of each of the partner organisations. The level of awareness within industry sectors is substantially raised from work undertaken over the past 8 years and other pressures. In conclusion it was recognised that the ‘need’ for EPICCA was no longer there.
Regional collaboration on projects, such as the LiDAR project will continue, and if anything, EPICCA is just placing an additional layer of work on the partner organisations that are already operating with limited resources.
EP MINERAL & ENERGY RESOURCES COMMUNITY DEVELOPMENT TASKFORCE
As required under the terms of reference for the taskforce as adopted by the EPLGA, the following report is presented to the EPLGA on the activities of the EP Minerals & Energy Resources Community Development Taskforce (taskforce) over the past 12 months.
The taskforce conducted 2 meetings during the financial year, which enabled the membership to hear presentations on current mining, industrial and energy issues from various industry and community groups and provided the opportunity to ask questions and participate in active discussion with presenters and government representatives on the various issues.
The 9th meeting held on August 29th with 25 members, associates and guests attending received deputations and presentations from the following speakers.
Jeanine Carruthers, Stakeholder Engagement Manager, Resources Engineering Skills Alliance who spoke on the Resources Ready Online Program, where a structured series of workshops and mentoring is provided to businesses.
Phase 1 workshops being streamed to 2 nodes: Upper Spencer Gulf and Gladstone and Central Queensland.
Program outcomes for businesses include: Develop and refine their resources strategy. Strengthened resources industry knowledge. Creating industry networks. Accessing mentoring, coaching and consultancy resources.
Phase 2 of the program will encompass a greater area such as Port Hedland, Darwin, Northern Queensland, Hunter Valley and Newcastle.
David Christensen, Managing Director and Evelyn Poole Renascor Resources: Siviour Graphite Deposit Project.
David presented an overview of the Siviour Graphite Project, a high quality, large graphite deposit discovered in the vicinity of Arno Bay.
The project is relatively unique in regard to its long life and high quality and accessibility.
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The project scoping study presents: High NPV Low cost production Flat laying orientation Largest graphite deposit in Australia Potential to produce concentrates competitive with largest graphite deposits in world. Downstream processing potential Ultra high purity of product
As with many mineral projects, significant time and investment is required to progress from discovery to production.
With an energy market and new energy storage systems continuing to evolve, the Renascor Resources Graphite project could be a significant future business on the Eyre Peninsula.
Jacques-Entienne Michael, Country Manager Statoil: Great Australian Bight Exploratory Drilling Program.
Jac Michael presented an overview of Statoil’s world oil and gas exploration and discovery history, inclusive of 40 years of successful drilling in the North Sea with over 6,000 wells, 40 fields and inclusive of 60 deep water wells.
Statoil is seeking to build on the history of activity in the GAB and is preparing to drill 1 well.
Statoil representatives have met with a broad range of stakeholders inclusive of fisheries, aquaculture, tourism, conservation, local and state governments, MP’s and Aboriginal groups. Key messages to date:
Need for transparency All risk, no benefit (some see local benefits) Seismic noise effects Compensation mechanism (local business continuity during any incident) Emergency response planning Most are not anti-oil and gas exploration.
Terry Visser, Statoil representative also added that the Department of Industry, Innovation and Science is undertaking a road show in early 2018, incorporating information on the pre-release phase, more input from stakeholders, fishing and aquaculture sectors and possible release of more pre-award information.
Geoff Rogers, Technical Director, Enlighten Power Systems: Alternative energy generation plan- Karpowership.
Geoff Rogers outlined alternative power generation outcomes to the historical stationery power generation systems utilized around the world.
Karpowership offers the ability to have a vessel carrying a power generation system moored at a port facility and ‘plugged into’ a distribution network.
The beauty of such a portable system is to be able to move the generator to the required location and utilise existing power network for distribution in a short period of time.
The system is currently in use in several overseas locations.
Dan Woodyatt, Director Resources Land Access Strategy, DSD: Mining Act Review status update
Dan presented an overview of the Leading Practice Mining Act review. Current stages are:
Discussion November 2016 – January 2017 Engagement March 2017 Decision June 2017 Draft for approval August 2017.
To date 103 written submissions received (including a submission from the EP Mineral & Energy Community Development Taskforce)
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A release of update and policy directions has been produced.
It is hoped that the new Mining Act will have benefits for all, inclusive of miners, landowners, community and industry.
The draft amendments are still to be tabled with the State Government.
Other Business as discussed by members included:
Chairman:
Local employment in mining industries important and region needs to put work in to ensure maximum benefits are achieved by community. Power grid preplanning required by Government for future economic development, issue raised with Premier through Economic Development Board. Attendance as rep of oyster industry at a briefing with Chevron in Perth. Statoil spoken highly of by Chevron. Chevron need to continue with consultation and address issues with Fishing Industry, particularly the matter of Capping Stack.
Eleanor Scholz spoke on the community consultation session conducted by Iron Road and provided an update on the development of a village within Wudinna by Council to encourage the workforce to stay in the town.
Jeanine Carruthers encouraged members and the mining companies to support students that undertake the Mining and Civil Engineering skills training program.
Dion Dorward stated that the training courses are an ongoing problem and have been raised with the Training and Skills Commission, with funding being a major concern.
Rebecca Knol updated the taskforce on the Group Electricity Buying project and provided an overview of activities within the mining industry.
Taskforce Coordinator – Geoff Dodd updated the taskforce on the following items:
Statoil GAB exploration program. Mining Act review. ESCOSA enquiry – Reliability and Quality of Electricity Supply on the Eyre Peninsula as commissioned by the State Treasurer. A draft report was presented to the Treasurer on the 31 May 2017. The Commission identified various technical options that would improve the reliability and quality of supply on the Eyre Peninsula. Electranet Consultation Report and Workshop-attended a consultation workshop seeking community input on Electranet’s future options for transmission line replacement on Eyre Peninsula. SA Power Networks Strategic Planning Workshop-attended a workshop with approximately 25 community members. Taskforce Work Plan and Questionnaire- a questionnaire on Local Government’s preparedness and strategic planning for impacts on their communities should significant mining activities commence on the Eyre Peninsula was distributed to all EP Councils.
The 10th Meeting of the Taskforce held March 27 2018 was attended by 22 members and guests.
Presentations included:
Peter Scott, Economic Development Manager RDAWEP: “Green Hydrogen and Ammonia Demonstrator for Port Lincoln”.
Peter outlined the process associated with the development of hydrogen energy, benefits and future prospects.
Companies involved with the Port Lincoln Hydrogen Energy demonstrator plant include, The Hydrogen Utility (H2U), Thyssenkrupp and State Government.
Next phase of the project will be the development of a business case followed by construction.
Timeframe is 2 – 5 years pending demonstration of viability by the business case.
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Eyre Peninsula Local Government Association
Terry Burgess, Chair Central Eyre Iron Project (CEIP) Taskforce Steering Group.
Terry spoke of the benefits associated with infrastructure development and the need for an all of government approach to the initiative.
The purpose of the CEIP Taskforce is to get all government agencies together that are working on the project. It is a cross agency taskforce to work with Iron Road to capture economic opportunities from a complex high value project.
The CEIP Taskforce reports to the Minister.
Potential economic development opportunities identified by the CEIP Taskforce:
Local industry participation program. Workforce and skills development in regional businesses. TAFE training scale and scope. Increased water supply, mining desalination infrastructure and distribution. Grain export facilities through Cape Hardy. Residential development for population growth. Industrial planning and development (Cape Hardy). Wudinna airstrip upgrade. Native vegetation offset. Improved telecommunications infrastructure.
Dion Dorward spoke on the grain transport savings for farmers associated with the development of Cape Hardy Port.
Dwayne Povey, Chief Geologist, Lincoln Minerals
Dwayne updated the Taskforce on Lincoln Mineral’s Kookaburra Gully graphite Project and associated organizational changes.
Current financial pressure on company has determined that the Kookaburra Gully Graphite project cannot progress. Lincoln Minerals has submitted a draft PEPR to the DPC and received a request for additional information to complete the studies.
Other approvals being progressed include:
Preliminary design
Road maintenance agreements with DC Tumby Bay EPA licence.
Community consultation with key stakeholders has been undertaken to obtain feedback while pausing the project.
Terry Visser, Senior Project Advisor Statoil Australia
Terry advised the taskforce of the following:
Statoil is continuing to work closely with NOPSEMA. The next phase of the project will be continuing consultation. Financially Statoil is a very transparent company. Expected start date of drilling has changed to late 2019. Hoping for support from incoming Government.
Members Reports
Phil de Courcey CEO RESA – provided an update on the METS Ignited project funds round 2 for businesses in Port Lincoln, Whyalla and Port Augusta with Ceduna participating as part of the supply chain development.
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Eyre Peninsula Local Government Association
Alexandra Blood Executive Director Mineral Resources DSD provided an update on the following issues:
100 day plan before and during election. Petroleum, first meeting in the southeast regarding the moratorium. Mining Act review. Restructure of departments following change of government. Department of treasury and finance to include an industry investment department. Business as usual with current activities. Royalties for regions included in the plan.
Rebecca Knol CEO SACOME
SACOME’s focus in lead up to election:
State Economic Development. Energy. Infrastructure. Legislation and Regulation. Priority to better understand the drilling moratoria in the South East of the State. Members discussed the impact of the moratoria.
In general business the results of the questionnaire, distributed to Eyre Peninsula Councils in August 2017 was discussed.
Rob Kerin and Terry Burgess stated that they were prepared to provide a presentation to all Mayors, Chairpersons and CEO’s.
The taskforce resolved that the investigation, design, development and sustainability of a Special Economic Zone encompassing the Eyre Peninsula region be pursued by the Eyre Peninsula Local Government Association and that a report on the outcomes of the investigation be forwarded to the Taskforce.
Minutes of all taskforce meetings, together with some of the presentations have been made available on the EPLGA website.
It has been acknowledged by the taskforce members that the meetings have been an important and relevant forum for presenting regional issues to high level Government Department representatives, providing access to Ministers and keeping members informed of mining and energy developments and potential impacts on the region.
The Minister for Mining and Energy, the Hon Dan van Holst Pellekaan has indicated his support for the EP Mineral & Energy Resources Community Development Taskforce and has expressed a desire to attend a future meeting when possible.
Feedback on the meetings from members and guests has been very positive. The taskforce has developed into a high level Eyre Peninsula regional, industry and State Government network.
Geoff Dodd
Taskforce Coordinator
REGIONAL TRAINING
The Executive Officer of the EPLGA encourages Councils to participate in LGA sponsored training programs and other training sessions/seminars. The Executive Officer provides advice to the LGA on locations and timing of training to avoid clashes with regional seasonal events such as harvest, as well as other scheduled events. As part of the independently conducted Outreach Services Pilot Program survey, the following statement was made with regard to training:
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Eyre Peninsula Local Government Association
“Regional Training has been very successful and continues to be supported and valued by officers and elected members:
Details 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Sessions Conducted 22 12 18 10 4 10
Participants 236 176 365 202 55 118
Estimated Savings $264,320 $197,120 $408,800 $226,240 $61,600 $132,160
Expense Line $ Approx. Travel 350 Accommodation 150 Meals 100
Lost time 520 Total 1120
There are also the non-dollar benefits through increased participation and therefore increased skills, experience and networking within the region.”
The sessions ran in the last 12 months were:
Date Training Location Attendees 25 August 2017 Microsoft Word: Advanced TAFE SA - Port Lincoln 7 31 August 2017 Report Writing Port Lincoln Council 7 19 - 20 March 2018 Records Management Fundamentals Port Lincoln 19 Introduction to Community Engagement - 26 March 2018 Elected Members Port Lincoln 3 Introduction to Community Engagement - 26 March 2018 Council Officers Port Lincoln 19 29 May 2018 Voters Roll Compilation - 2 sessions Wudinna and Port Lincoln 16 29 May 2018 Caretaker Policy Information Session Wudinna 18 Handling Conflict Situations for Council 21 June 2018 Officers Port Lincoln 20 28 March 2018 Early Induction Planning (NEW) Wudinna 9 118 Regional Training: - Summary savings to Councils over the years:
Details 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Sessions 22 12 18 10 4 10 Conducted Participants 236 176 365 202 55 118 Estimated Savings $264,320 $197,120 $408,800 $226,240 $61,600 $132,160
CORPORATE PLAN 2016 – 19
The Council Mayors and Chief Executive Officers of the EPLGA have contributed to the development of the EPLGA Corporate Plan. It was clear from responses to our 2015 survey that the member Councils placed great importance on the following:
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Eyre Peninsula Local Government Association
. advocacy (and representation) – the EPLGA being the principal regional advocate for Local Government in the region; . governance – continuing to ensure that our business is conducted in accordance with the law and proper standards; . member services – the EPLGA to continue to provide member support services as they are needed; and . outreach services – connecting Councils with desirable services offered by the LGA of SA.
To avoid confusion between the Business Plan prepared by respective Councils, the EPLGA uses the term ‘Management Plan or Corporate Plan’. The Management Plan is for the period 2016 – 2019 and reviewed annually, incorporating an updated annual work plan and budget for the current year. It also includes the current strategic directions of the EPLGA for that period. Each year through the Annual Business Plan process the Corporate Plan Strategies and Actions are refined to those still outstanding or ongoing strategies and actions.
MANAGEMENT PLAN PERFORMANCE FOR 2017 – 18
Goal Area 1.1 Advocacy and Representation
Core Activities 1.1.1 Represent and strengthen the common values of members 1.1.2 Represent members and regional objectives in engagement and liaison with key stakeholder agencies – e.g. LGA, DPTI, PIRSA 1.1.3 Provide a lobbying platform to promote the interests and issues of member Councils to other levels of government
Comments: Advocacy and representation is demonstrated through lobbying of other levels of government, which occurs as and when needed and often through the SAROC, LGA Board and in collaboration with the other regional organisations. Strong efforts have been made to engage the State Agencies like DPTI through shared service opportunities. The main issue is representing and strengthening common values of members is getting 11 Councils to be 1 voice.
Strategic Actions 1.1.4 Develop effective working relationships between the EPLGA and member Councils and external stakeholder agencies and organisations 1.1.5 Develop key EPLGA messages to demonstrate maximum alignment to the State Strategic Plan and Economic Priorities, in particular economic reform and jobs, climate change and renewable energy 1.1.6 Develop the understanding of and commitment to mutuality of interests to optimise benefit for member Councils across the region from advocacy and partnerships 1.1.7 Lead the completion of the Economic Development Strategy and Regional Strategic Plan, and identify and lead the development of regional strategic responses to key issues as and when required.
Comments: Effective working relationships can be challenging through differing opinions. The Regional Joint Planning Board espoused through the Planning, Development and Infrastructure Act 2016 is one such framework that could assist with the above strategic actions. The JPB Pilot has concluded as at 30 June 2018, with participating individual Councils required to assess the Business Case early in the 2018/19 year for decision of involvement or not in a regional JPB.
Goal Area 1.2 Governance
Core Activities 1.2.1 Comply with legislative requirements 1.2.2 Identify and pursue the resourcing needs of members 1.2.3 Manage EPLGA financial and other resources for maximum member benefit, and based on the principle that recurrent operational expenses must be funded by recurrent operational revenue
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Eyre Peninsula Local Government Association
Comments: 1.2.8 and 1.2.10 are compliant. 1.2.9 has, to date, been met through such programs as the Outreach Service but this concludes in the current format as at 30 June 2018. Serious consideration needs to be directed around 1.2.9 and the identification by member Councils of their future needs.
Strategic Actions 1.2.4 Investigate and identify options to improve local government and regional governance, including alternative governance models, strategic planning and land use planning for the region 1.2.5 Assist member Councils in meeting legislative compliance 1.2.6 Develop and manage formal alliance and partnership arrangements with partner agencies and entities– e.g. RDAWEP, EPNRM, EPICCA 1.2.7 Pursue collaborative initiatives with partner agencies – e.g. joint submissions on strategic issues with RDAWEP, EPNRM, and EPICCA
Comments: As previously mentioned some actions could be met thorough such initiatives as the JPB Pilot. Assistance to Councils in meeting compliance is mainly focussed on assisting Councils to share and assist one another where expertise is not available, etc. The staff committees are useful in this process. The other regional organisations are encouraged to work closely with member Councils and to investigate opportunities for region wide projects to maximise procurement benefits, etc.
Goal Area 1.3 Member Services
Core Activities 1.3.1 Maintain the cycle of quarterly meetings to enable collective decision-making and enhance member networking 1.3.2 Maintain and support members with the coordination of the annual conference 1.3.3 Identify resourcing gaps and needs, and pursue resolutions to key issues in liaison with members 1.3.4 Facilitate initiatives to attract funding and investment 1.3.5 Provide advisory and support services to Elected Members 1.3.6 Coordinate strategic meetings and presentations on key issues; including the provision of key speakers to provide information, contact and support services 1.3.7 Coordinate delivery of Council-supported training and development initiatives n the region
Comments: All core activities are being met with significant success in these activities such as training at a regional level which brings considerable savings to individual Councils.
Strategic Actions 1.3.8 Continue to facilitate the activities of the EP Mineral & Energy Resources Community Development Taskforce. 1.3.9 Develop value-added services for member Councils, based on collective or regional value and cost-benefit 1.3.10 Facilitate and promote the development of shared procurement initiatives 1.3.11 Facilitate the development of a regional transport strategy, including the identification of road priorities and road funding proposals 1.3.12 Establish and facilitate specialised interest groups, such as Council works managers and compliance staff 1.3.13 Maintain communications with member Councils and the regional community through; media releases, website, newsletter and formal means of communication 1.3.14 Establish an annual business (work) plan for the Executive Officer to manage and report against
Comments: Please refer to the EP Mineral & Energy Resources Community Development Taskforce annual report included in this document.
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Eyre Peninsula Local Government Association
RDAWEP and the EPNRM Board have, over the last 12 months, worked with the EPLGA and member Councils to add value to regional projects like Eyes on Eyre, the Lidar project, etc. where all parties benefit. The regional transport strategy will continue to be refined as priorities change on an annual basis. This strategy attempts to align to individual Council 1 to 5 year priorities. Again the staff regional committees assist in developing and refining regional strategy recommendation to the EPLGA Board. The Executive Officer maintains communications with member Councils through various means and reports against his Annual Work Plan to the EPLGA Board on a quarterly basis.
Goal Area 1.4 Outreach Services
Core Activities 1.4.1 Participate in the development of an annual outreach engagement program that aligns with Council and LGA priorities 1.4.2 Facilitate the delivery of outreach programs and services being provided by the LGA and its entities 1.4.3 Liaise with and report to LGA representatives as required about the provision and delivery of the outreach program
Comments: All of the above is compliant but will cease in the current format as at 30 June 2019. The EPLGA Board will then be required to decide on how it wishes to continue the work in this area. During the early part of the 2019 calendar year the EPLGA Board will be required to undertake a strategic planning exercise as the current one concludes.
Strategic Actions 1.4.4 Advocate long-term continuity of the Outreach Services model for optimal effectiveness and efficiency in meeting LGA and EPLGA program objectives, i.e. 3-days per week funded by members and 2-days funded by the LGA 1.4.5 Identify key issues impacting on Councils and LGA services desired by Councils, and the support and services required from the LGA to resolve these matters
Comments: This service will cease at 30 June 2019 – refer comments above.
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Eyre Peninsula Local Government Association
KEY PERFORMANCE INDICATORS
While the measurement of performance is a key component of planning, the nature of the workload for the Executive Officer has typically made KPI setting and measurement difficult. Much of the day-to-day operational activity remains reactive and in response to legislated and policy changes that routinely emerge. However, the following measurement may be an indication of performance for each year.
KPI MEASURED BY TARGET SCORE Member General Satisfaction Number of formal complaints Zero complaints from members
Actual: Zero complaints received.
Member attendance at meetings, Number of members who are All members workshops, training represented Actual: Usually all 11 Councils represented.
Competitive funding secured Dollars secured Equal to membership ($184K)
Actual External Funding: ($171k)
Target not met. Achieved annual work plan All items either achieved or timeframes for completion, and process, in place. Some subject to external funding.
Actual: On target
EPLGA is represented at LGA Number of meetings attended 100% regions meetings Actual: 100%
Co-ordinate regional training Number of days training sessions At least 6 activities on EP per year Actual: 10
Annual review of Executive Officer Final achievement score Actual: Report of satisfactory performance by President and executive Committee after surveying all member councils.
Greater media activity Number of interviews and media At least 1 interview per month. Media releases releases at least every 2 months.
Actual: Meeting target
EPLGA COMMITTEE REPORTS
All Committee minutes are on the EPLGA website for viewing via the following link: - http://eplga.com.au/
USE OF FINANCIAL RESOURCES
The following audited statement indicates another year of solid financial performance.
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CITY OF PORT LINCOLN
128 | Page N:\Scan\Lynne.Jolley\18.68.1.1 FINAL201821 Annual Report 2017-2018 20181105.docx 2017-2018 ANNUAL REPORT
APPENDIX C City of Port Lincoln Audited Financial Statements for the Year Ended 30 June 2018
2017-2018 Operational Expenditure $’000
$1,72 $2,18 $1,31 $4,90
$1,46 $1,61 $1,11 $275
$57 $115 $1,66 $492
$3,45 $437
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General Purpose Financial Reports
For the Year Ended 30 June 2018
Adopted by Council 05 November 2018
RM: FINAL201820 7.73.1.5
CITY OF PORT LINCOLN
General Purpose Financial Reports for the year ended 30 June 2018
TABLE OF CONTENTS Page
Council Certificate 1
Principal Financial Statements Statement of Comprehensive Income 2 Statement of Financial Position 3 Statement of Changes in Equity 4 Statement of Cash Flows 5
Notes to, and forming part of, the Principal Financial Statements
Note 1 - Significant Accounting Policies 6 Note 2 - Income 11 Note 3 - Expenses 14 Note 4 - Asset Disposal & Fair Value Adjustments 16 Note 5 - Current Assets 17 Note 6 - Non-Current Assets 17 Note 7 - Infrastructure, Property, Plant & Equipment & Investment Propert y 18 Note 8 - Liabilities 22 Note 9 - Reserves 23 Note 10 - Assets Subject to Restrictions 24 Note 11 - Reconciliation of Cash Flow Statement 25 Note 12 - Functions 26 Note 13 - Financial Instruments 28 Note 14 - Expenditure Commitments 30 Note 15 - Financial Indicators 31 Note 16 - Uniform Presentation of Finances 32 Note 17 - Operating Leases 33 Note 18 - Superannuation 34 Note 19 - Assets & Liabilities not Recognised 35 Note 20 - Related Party Disclosures 36 Note 21 - Events After Balance Date 37
Council Certificate of Audit Independence 38 Audit Certificate of Audit Independence 39 Audit Report - Financial Statements 40 Audit Report - Internal Controls 42 tltttl Port Lincoln lffl....J{ll.lttltl�
ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 June 2018
CERTIFICATION OF FINANCIAL STATEMENTS
We have been authorised by the Council to certify the financial statements in their final form. In our opinion:
>,- the accompanying financial statements comply with the Local Government Act 1999, Local Government (Financial Management) Regulations 2011 and Australian Accounting Standards.
>,- the financial statements present a true and fair view of the Council's financial position at 30 June 2018 and the results of its operations and cash flows for the financial year.
>,- internal controls implemented by the Council provide a reasonable assurance that the Council's financial records are complete, accurate and reliable and were effective throughout the financial year.
>,- the financial statements accurately reflect the Council's accounting and other records.
tephen Rufus IEF XECUTIVE OFFICER
1/43 CITY OF PORT LINCOLN
STATEMENT OF COMPREHENSIVE INCOME for the year ended 30 June 2018
2018 2017 Notes $ $ INCOME Rates 2 14,062,974 13,417,230 Statutory Charges 2 308,154 258,391 User Charges 2 2,180,738 2,067,443 Grants, Subsidies and Contributions 2 2,096,067 2,812,875 Investment Income 2 43,585 77,144 Reimbursements 2 658,159 441,468 Other Income 2 1,025,187 1,018,014 Total Income 20,374,864 20,092,565
EXPENSES Employee Costs 3 5,241,959 4,914,911 Materials, Contracts & Other Expenses 3 11,620,220 10,863,736 Depreciation, Amortisation & Impairment 3 3,716,271 3,617,733 Finance Costs 3 225,665 213,567 Total Expenses 20,804,115 19,609,947
OPERATING SURPLUS / (DEFICIT) (429,251) 482,619
Asset Disposal & Fair Value Adjustments 4 (43,801) (711,516) Amounts Received Specifically for New or Upgraded Assets 2 2,331,343 792,387 Physical Resources Received Free of Charge 2 58,636 173,576 NET SURPLUS / (DEFICIT) 1,916,927 737,066 transferred to Equity Statement
Changes in Revaluation Surplus - Infrastructure, 9 150,400 10,211,101 Property, Plant & Equipment TOTAL COMPREHENSIVE INCOME 2,067,327 10,948,167
This Statement is to be read in conjunction with the attached Notes.
2/43 CITY OF PORT LINCOLN
STATEMENT OF FINANCIAL POSITION as at 30 June 2018
2018 2017 ASSETS Notes $ $ Current Assets Cash and Cash Equivalents 5 3,476,854 233,252 Trade & Other Receivables 5 1,380,200 2,214,775 Other Financial Assets 5 109,321 47,449 Total Current Assets 4,966,375 2,495,476
Non-Current Assets Financial Assets 6 827,238 305,474 Infrastructure, Property, Plant & Equipment 7 185,400,659 182,156,442 Other Non-Current Assets 6 1,039,510 1,803,918 Total Non-current Assets 187,267,407 184,265,834 Total Assets 192,233,782 186,761,310
LIABILITIES Current Liabilities Trade & Other Payables 8 2,107,081 2,295,422 Borrowings 8 437,416 178,710 Provisions 8 761,773 701,743 Total Current Liabilities 3,306,270 3,175,875
Non-Current Liabilities Borrowings 8 8,026,666 4,785,497 Provisions 8 2,267,780 2,234,199 Total Non-current Liabilities 10,294,446 7,019,696 Total Liabilities 13,600,716 10,195,571 NET ASSETS 178,633,066 176,565,739
EQUITY Accumulated Surplus 35,179,812 33,715,419 Asset Revaluation Reserves 9 142,321,543 142,171,143 Other Reserves 9 1,131,711 679,177 TOTAL EQUITY 178,633,066 176,565,739
This Statement is to be read in conjunction with the attached Notes.
3/43 CITY OF PORT LINCOLN
STATEMENT OF CHANGES IN EQUITY for the year ended 30 June 2018
Asset Accumulated Other TOTAL Revaluation Surplus Reserves EQUITY Reserve Notes $ $ $ $
2018
Balance at End of Previous Reporting Period 33,715,419 142,171,143 679,177 176,565,739 Restated Opening Balance 33,715,419 142,171,143 679,177 176,565,739 Net Surplus / (Deficit) for Year 1,916,927 - - 1,916,927 Other Comprehensive Income Gain on Revaluation of Infrastructure, 9 - 150,400 - 150,400 Property, Plant & Equipment Transfers between Reserves 9 (452,534) - 452,534 - Balance at End of Period 35,179,812 142,321,543 1,131,711 178,633,066
2017
Balance at End of Previous Reporting Period 33,021,814 131,960,042 635,716 165,617,572 Restated Opening Balance 33,021,814 131,960,042 635,716 165,617,572 Net Surplus / (Deficit) for Year 737,066 - - 737,066 Other Comprehensive Income Gain on Revaluation of Infrastructure, - 10,211,101 - 10,211,101 Property, Plant & Equipment Transfers between Reserves (43,461) - 43,461 - Balance at End of Period 33,715,419 142,171,143 679,177 176,565,739
This Statement is to be read in conjunction with the attached Notes.
4/43 CITY OF PORT LINCOLN
STATEMENT OF CASH FLOWS for the year ended 30 June 2018
2018 2017 CASH FLOWS FROM OPERATING ACTIVITIES Notes $ $ Receipts Rates - General & Other 13,978,883 13,252,447 Fees & Other Charges 332,635 278,919 User Charges 3,318,268 2,142,294 Investment Receipts 40,722 93,990 Grants Utilised for Operating Purposes 2,253,272 3,023,841 Reimbursements 723,975 485,615 Other Revenues 2,666,073 1,843,201 Payments Employee Costs (5,223,833) (4,786,400) Materials, Contracts & Other Expenses (13,277,804) (11,310,233) Finance Payments (223,134) (217,010)
Net Cash provided by (or used in) Operating Activities 11 4,589,057 4,806,665
CASH FLOWS FROM INVESTING ACTIVITIES Receipts Amounts Specifically for New or Upgraded Assets 2,331,343 - Sale of Replaced Assets 521,439 98,364 Repayments of Loans by Community Groups 61,364 60,463 Payments Expenditure on Renewal/Replacement of Assets (1,407,203) (7,739,928) Expenditure on New/Upgraded Assets (5,847,273) (744,765) Loans made to Community Groups (645,000) - Net Cash provided by (or used in) Investing Activities (4,985,330) (8,325,866)
CASH FLOWS FROM FINANCING ACTIVITIES Receipts Proceeds from Borrowings 3,885,000 4,000,000 Proceeds from Aged Care Facility Deposits 140,000 155,000 Payments Repayments of Borrowings (385,125) (3,520,205) Repayment of Aged Care Facility Deposits - (27,750)
Net Cash provided by (or used in) Financing Activities 3,639,875 607,045 Net Increase (Decrease) in Cash Held 3,243,602 (2,912,156)
Cash & Cash Equivalents at Beginning of Period 11 233,252 3,145,408 Cash & Cash Equivalents at End of Period 11 3,476,854 233,252
This Statement is to be read in conjunction with the attached Notes.
5/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 1 - SIGNIFICANT ACCOUNTING POLICIES
The principal accounting policies adopted in the preparation of the financial report are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
1 Basis of Preparation 1.1 Compliance with Australian Accounting Standards This general purpose financial report has been prepared in accordance with Australian Accounting Standards as they apply to not-for-profit entities, other authoritative pronouncements of the Australian Accounting Standards Board, Interpretations and relevant South Australian legislation.
The financial report was authorised for issue by certificate under regulation 14 of the Local Government (Financial Management) Regulations 2011.
1.2 Historical Cost Convention Except as stated below, these financial statements have been prepared in accordance with the historical cost convention.
1.3 Critical Accounting Estimates The preparation of financial statements in conformity with Australian Accounting Standards requires the use of certain critical accounting estimates, and requires management to exercise its judgement in applying Council’s accounting policies. The areas involving a higher degree of judgement or complexity, or areas where assumptions and estimates are significant to the financial statements are specifically referred to in the relevant sections of this Note.
1.4 Rounding All amounts in the financial statements have been rounded to the nearest dollar.
2 The Local Government Reporting Entity City of Port Lincoln is incorporated under the South Australian Local Government Act 1999 and has its principal place of business at Level 1, Civic Centre, 60 Tasman Terrace, Port Lincoln, South Australia. These financial statements include the Council’s direct operations and all entities through which Council controls resources to carry on its functions. In the process of reporting on the Council as a single unit, all transactions and balances between activity areas and controlled entities have been eliminated.
3 Income recognition Income is measured at the fair value of the consideration received or receivable. Income is recognised when the Council obtains control over the assets comprising the income, or when the amount due constitutes an enforceable debt, whichever first occurs.
Where grants, contributions and donations recognised as incomes during the reporting period were obtained on the condition that they be expended in a particular manner or used over a particular period, and those conditions were undischarged as at the reporting date, the amounts subject to those undischarged conditions are disclosed in these notes. Also disclosed is the amount of grants, contributions and receivables recognised as incomes in a previous reporting period which were obtained in respect of the Council's operations for the current reporting period.
6/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 1 - SIGNIFICANT ACCOUNTING POLICIES (continued)
In recent years the payment of untied financial assistance grants has varied from the annual allocation as shown in the table below: Cash Payment Annual Allocation Difference Received 2015/16 $642,085 $1,316,875 - $674,790 2016/17 $1,997,256 $1,318,558 + $678,698 2017/18 $1,634,732 $1,554,316 + $80,416
Because these grants are untied, the Australian Accounting Standards require that payments be recognised upon receipt. Accordingly, the operating results of these periods have been distorted compared to those that would have been reported had the grants been paid in the year to which they were allocated.
The Operating Surplus Ratio disclosed in Note 15 has also been calculated after adjusting for the distortions resulting from the differences between the actual grants received and the grants entitlements allocated.
The actual amounts of untied grants received during the reporting periods (including the advance allocations) are disclosed in Note 2.
3.1 Construction Contracts Construction works undertaken by Council for third parties are generally on an agency basis where the third party reimburses Council for actual costs incurred, and usually do not extend beyond the reporting period. As there is no profit component, such works are treated as 100% completed. Reimbursements not received are recognised as receivables and reimbursements received in advance are recognised as “payments received in advance”.
There are no construction contracts as at 30 June 2018.
4 Cash, Cash Equivalents and other Financial Instruments Cash Assets include all amounts readily convertible to cash on hand at Council’s option with an insignificant risk of changes in value with a maturity of three months or less from the date of acquisition.
Receivables for rates and annual charges are secured over the subject land, and bear interest at rates determined in accordance with the Local Government Act 1999. Other receivables are generally unsecured and do not bear interest.
All receivables are reviewed as at the reporting date and adequate allowance made for amounts the receipt of which is considered doubtful.
All financial instruments are recognised at fair value at the date of recognition. A detailed statement of the accounting policies applied to financial instruments forms part of Note 13.
5 Inventories City of Port Lincoln does not hold any inventories as at 30 June 2018.
7/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 1 - SIGNIFICANT ACCOUNTING POLICIES (continued)
6 Infrastructure, Property, Plant & Equipment 6.1 Land under roads Council has elected not to recognise land under roads acquired prior to 1 July 2008 as an asset in accordance with AASB 1051 Land under Roads. Land under roads acquired after 30 June 2008 has not been recognised as in the opinion of Council it is not possible to reliably attribute a fair value, and further that such value if determined would be immaterial.
6.2 Initial Recognition All assets are initially recognised at cost. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition.
All non-current assets purchased or constructed are capitalised as the expenditure is incurred and depreciated as soon as the asset is held “ready for use”. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition, including architects' fees and engineering design fees and all other costs incurred. The cost of non-current assets constructed by the Council includes the cost of all materials used in construction, direct labour on the project and an appropriate proportion of variable and fixed overhead.
Capital works still in progress at balance date are recognised as other non-current assets and transferred to infrastructure, property, plant & equipment when completed ready for use.
6.3 Materiality Assets with an economic life in excess of one year are only capitalised where the cost of acquisition exceeds materiality thresholds established by Council for each type of asset. In determining such thresholds, regard is had to the nature of the asset and its estimated service life. Examples of capitalisation thresholds applied during the year are given in Note 7. No capitalisation threshold is applied to the acquisition of land or interests in land.
6.4 Subsequent Recognition All material asset classes are revalued on a regular basis such that the carrying values are not materially different from fair value. For infrastructure and other asset classes where no active market exists, fair value is determined to be the current replacement cost of an asset less, where applicable, accumulated depreciation calculated on the basis of such cost to reflect the already consumed or expired future economic benefits of the asset. Further detail of existing valuations, methods and valuers are provided at Note 7.
6.5 Depreciation of Non-Current Assets Other than land, all infrastructure, property, plant and equipment assets recognised are systematically depreciated over their useful lives on a straight-line basis which, in the opinion of Council, best reflects the consumption of the service potential embodied in those assets.
Depreciation methods, useful lives and residual values of classes of assets are reviewed annually.
Major depreciation periods for each class of asset are shown in Note 7. Depreciation periods for infrastructure assets have been estimated based on the best information available to Council, but appropriate records covering the entire life cycle of these assets are not available, and extreme care should be used in interpreting financial information based on these estimates.
8/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 1 - SIGNIFICANT ACCOUNTING POLICIES (continued)
6.6 Impairment Assets that have an indefinite useful life are not subject to depreciation and are reviewed annually for impairment. Assets carried at fair value whose future economic benefits are not dependent on the ability to generate cash flows, and where the future economic benefits would be replaced if Council were deprived thereof, are not assessed for impairment.
Other assets that are subject to depreciation are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount (which is the higher of the present value of future cash outflows or value in use).
Where an asset that has been revalued is subsequently impaired, the impairment is first offset against such amount as stands to the credit of that class of assets in Asset Revaluation Reserve, any excess being recognised as an expense.
7 Payables 7.1 Goods & Services Creditors are amounts due to external parties for the supply of goods and services and are recognised as liabilities when the goods and services are received. Creditors are normally paid 30 days after the month of invoice. No interest is payable on these amounts.
8 Borrowings Loans are carried at their principal amounts which represent the present value of future cash flows associated with servicing the debt. Interest is accrued over the period to which it relates and is recorded as part of “Payables”. Interest free loans are carried at their nominal amounts.
9 Employee Benefits 9.1 Salaries, Wages & Compensated Absences Liabilities for employees’ entitlements to salaries, wages and compensated absences expected to be paid or settled within 12 months of reporting date are accrued at nominal amounts (including payroll based oncosts) measured in accordance with AASB 119.
Liabilities for employee benefits not expected to be paid or settled within 12 months are measured as the present value of the estimated future cash outflows (including payroll based oncosts) to be made in respect of services provided by employees up to the reporting date. Present values are calculated using government guaranteed securities rates with similar maturity terms.
No accrual is made for sick leave as Council experience indicates that, on average, sick leave taken in each reporting period is less than the entitlement accruing in that period, and this experience is expected to recur in future reporting periods. Council does not make payment for untaken sick leave.
9.2 Superannuation The Council makes employer superannuation contributions in respect of its employees to the Local Government Superannuation Scheme. The Scheme has two types of membership, each of which is funded differently. No changes in accounting policy have occurred during either the current or previous reporting periods. Details of the accounting policies applied and Council’s involvement with the schemes are reported in Note 18.
9/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 1 - SIGNIFICANT ACCOUNTING POLICIES (continued)
10 Leases Lease arrangements have been accounted for in accordance with Australian Accounting Standard AASB 117.
In respect of operating leases, where the lessor substantially retains all of the risks and benefits incident to ownership of the leased items, lease payments are charged to expense over the lease term.
11 GST Implications In accordance with UIG Abstract 1031 “Accounting for the Goods & Services Tax”; Ͳ Receivables and Creditors include GST receivable and payable; Ͳ Except in relation to input taxed activities, revenues and operating expenditures exclude GST receivable and payable; Ͳ Non-current assets and capital expenditures include GST net of any recoupment; Ͳ Amounts included in the Statement of Cash Flows are disclosed on a gross basis.
12 Pending Accounting Standards Certain new accounting standards and UIG interpretations have been published that are not mandatory for the 30 June 2018 reporting period and have not been used in preparing these reports. AASB 7 Financial Instruments – Disclosures AASB 9 Financial Instruments AASB 15 Revenue from Contracts with Customers AASB 16 Leases AASB 1058 Income of Not-for-Profit Entities Standards containing consequential amendments to other Standards and Interpretations arising from the above - AASB 2010-7, AASB 2014-1, AASB 2014-3, AASB 2014-4, AASB 2014-5, AASB 2014-6, AASB 2014-7, AASB 2014-8, AASB 2014-9, AASB 2014-10, AASB 2015-1, AASB 2015-2, AASB 2015-3, AASB 2015-4, AASB 2015-5, AASB 2015-6 and AASB 2015-7. (Standards not affecting local government have been excluded from the above list.)
Council is of the view that other than AASB 16 and AASB 1058, none of the above new standards or interpretations will affect any of the amounts recognised in the financial statements, but that they may impact certain information otherwise disclosed.
Accounting Standard AASB 16 Leases may have a material effect on the amounts disclosed in these reports, particularly in relation to Infrastructure, Property, Plant & Equipment, but does not commence until the 2019/20 financial period, and it is not Council’s intention to adopt this Standard early.
Accounting Standard AASB 1058 Income of Not-for-Profit Entities may have a material effect on the amounts disclosed in these reports, particularly in relation to the timing of revenues from grants & subsidies, but does not commence until the 2019/20 financial period, and it is not Council’s intention to adopt this Standard early.
13 Comparative Figures Comparative figures included in Note 3 have been reviewed and amended to better reflect expense category allocations to revised descriptions included. There has been no change to the previously reported financial performance or position of the Council as a result of the change in comparative information.
10/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 2 - INCOME
2018 2017 $ $ RATES REVENUES General Rates 10,992,149 10,529,908 Less: Mandatory Rebates (132,091) (126,261) Less: Discretionary Rebates, Remissions & Write Offs (93,875) (81,098) 10,766,183 10,322,549 Other Rates (including service charges) Natural Resource Management levy 641,088 642,428 Recycling Service Charge 417,476 423,335 Waste Collection Service Charge 2,115,371 1,933,461 3,173,935 2,999,224 Other Charges Penalties for Late Payment 100,621 76,241 Legal & Other Costs Recovered 22,235 19,216 122,856 95,457 14,062,974 13,417,230
STATUTORY CHARGES Development Act Fees 88,727 74,189 Town Planning Fees 37,137 24,215 Health & Septic Tank Inspection Fees 2,830 826 Animal Registration Fees & Fines 142,215 116,147 Parking Fines / Expiation Fees 13,175 19,440 Other Licences, Fees, & Fines 24,070 23,574 308,154 258,391
USER CHARGES Cemetery Fees 92,213 74,001 Kirton Court Units Maintenance Charge 18,518 11,730 Resource Recovery Centre 838,864 800,160 Property Rental Income 80,609 96,335 Visitor Information Centre Sales 671,360 661,683 Nautilus Arts Centre Production & Shop Sales 326,022 228,475 Hall & Equipment Hire 72,960 85,799 Permit Fees/Costs Recov (footpath, dogs) 14,270 14,884 Sales - General 1,883 35,927 Water Reuse Sales 58,421 52,997 Sundry 5,618 5,452 2,180,738 2,067,443
INVESTMENT INCOME Interest on Investments Local Government Finance Authority 15,613 49,018 Banks & Other 9,179 12,498 Loans to Community Groups 18,793 15,628 43,585 77,144
11/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
NOTE 2 - INCOME (continued) 2018 2017 $ $ REIMBURSEMENTS - for Roadworks 1,673 - - for Private Works 20,878 44,476 - by Joint Undertakings 297,375 197,116 - Other 338,233 199,876 658,159 441,468
OTHER INCOME Insurance & Other Recoupments - infrastructure, property, plant 90,215 117,244 & equipment Rebates Received 9,491 9,663 Sundry 925,481 891,107 1,025,187 1,018,014
GRANTS, SUBSIDIES, CONTRIBUTIONS Amounts Received Specifically for New or Upgraded 2,331,343 792,387 Assets Individually Significant Item - Additional Grants 759,114 678,698 Commission Payment Other Grants, Subsidies and Contributions: Untied - Grants Commission Grant 875,618 1,318,558 Roads to Recovery 324,621 375,026 Library 93,549 52,520 Social Welfare & Community 2,293 - Public Art & Nautilus Arts Centre 5,620 830 Infrastructure 17,789 81,669 Tourism 2,000 20,000 Environmental - 14,800 Donations towards Port Lincoln Leisure Centre - 250,440 Sundry 15,463 20,334 2,096,067 2,812,875 4,427,410 3,605,262 The functions to which these grants relate are shown in Note 12.
Sources of Grants Commonwealth Government 2,541,359 375,026 State Government 1,840,392 2,044,776 Other 45,659 1,185,460 4,427,410 3,605,262
Individually Significant Item
In June 2018, Council received advance payment of the Commonwealth Grants Commission Grant ("FAG") allocated to the 2018/19 financial year. As a result, Council's operating result in the current year has increased by $759,114. In June 2017, Council received advance payment of the FAG allocated to the 759,114 678,698 2017/18 financial year. As a result, the operating result in 2016/17 increased by $678,698, however this reduced the operating result in 2017/18 by $678,698. The net effect in 2017/18 due to misallocation of the FAG over two financial years is a $80,416 increase on the operating result.
12/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
NOTE 2 - INCOME (continued) 2018 2017 $ $ Conditions over Grants & Contributions Grants and contributions which were obtained on the condition that they be expended for specified purposes or in a future period, but which are not yet expended in accordance with those conditions, are as follows:
Unexpended at the close of the previous reporting period 31,500 58,074 Less: expended during the current period from revenues recognised in previous reporting periods: Heritage & Cultural Services (31,500 ) (58,074 ) Subtotal (31,500 ) (58,074 ) Plus: amounts recognised as revenues in this reporting period but not yet expended in accordance with the conditions: Age & Dementia Friendly Communities 38,407 - Parnkalla Trail Wharf Precinct Project Contribution 88,007 - Skate Park Grant Funding 112,388 - Heritage & Cultural Services - 31,500 Subtotal 238,802 31,500 Unexpended at the close of this reporting period 238,802 31,500
Net increase (decrease) in assets subject to conditions in the current 207,302 (26,574 ) reporting period
PHYSICAL RESOURCES RECEIVED FREE OF CHARGE Library Resources 58,636 58,076 Land & Improvements - 90,000 Other Community Assets - 25,500 58,636 173,576
13/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 3 - EXPENSES
2018 2017 Notes $ $ EMPLOYEE COSTS Salaries and Wages 4,758,225 4,357,866 Employee Leave Expenses 228,467 323,348 Superannuation - defined contribution plan contributions 18 430,367 407,998 Superannuation - defined benefit plan contributions 18 53,591 60,292 Workers' Compensation Insurance 142,553 186,464 Less: Capitalised and Distributed Costs (371,244) (421,058) Total Operating Employee Costs 5,241,959 4,914,910
Total Number of Employees 57 57 (Full time equivalent at end of reporting period)
MATERIALS, CONTRACTS & OTHER EXPENSES Prescribed Expenses Auditor's Remuneration - auditing the financial reports 22,900 22,900 Elected Members' Expenses 205,491 195,233 Election Expenses 8,483 4,115 Operating Lease Rentals - cancellable leases 19,789 - Operating Lease Rentals - non-cancellable leases 17 101,417 99,635 Subtotal - Prescribed Expenses 358,080 321,883
Other Materials, Contracts & Expenses Waste Management Contract 2,831,865 2,569,923 Utilities 850,871 733,463 Insurance 291,197 319,884 IT Communications 356,971 349,999 Advertising 46,222 54,750 Legal Expenses 106,264 41,888 Levies Paid to Government - NRM Levy 635,038 643,700 - Other Levies 554,946 468,081 Plant Parts & Accessories 52,306 63,113 Plant & Machinery Fuel & Oil 62,464 70,703 Professional Services 108,621 514,776 Tourism Expenses 795,295 733,545 General Maintenance 310,272 374,990 Library Operations 217,821 139,202 Leisure Centre Operations 422,653 364,119 Road Maintenance Expenses 349,360 372,523 Power Lines Environmental Committee Project Expenses 356,882 - External Contractors 1,260,586 1,253,486 Repairs, Maintenance & Materials 208,435 238,555 Sundry 1,444,071 1,235,153 Subtotal - Other Materials, Contracts & Expenses 11,262,140 10,541,853 11,620,220 10,863,736
14/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 3 - EXPENSES (continued) 2018 2017 Notes $ $ DEPRECIATION, AMORTISATION & IMPAIRMENT Depreciation Buildings 762,028 762,034 Filtration 71,575 70,346 Road Pavement & Surface 620,144 628,030 Kerbing 317,369 318,241 Footpaths 234,772 235,418 Stormwater 286,883 279,158 Bridges 64,265 191,004 Other Community Assets 644,702 618,762 Plant & Equipment 139,052 125,174 Furniture & Fittings 101,088 76,279 Library Books 58,193 47,800 Leisure Centre 340,697 191,872 RRC - Landfill Cell 4 35,589 35,589 RRC - Cell 4 Capping Provision 23,177 21,892 RRC - Post Closure Remediation Provision 16,737 16,134 3,716,271 3,617,733
FINANCE COSTS Interest on Loans 225,665 213,567 225,665 213,567
15/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 4 - ASSET DISPOSAL & FAIR VALUE ADJUSTMENTS
2018 2017 $ $
INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT Assets Renewed or Directly Replaced Proceeds from Disposal 521,439 98,364 Less: Carrying Amount of Assets Sold 565,240 809,880 Gain (Loss) on Disposal (43,801) (711,516)
NET GAIN (LOSS) ON DISPOSAL OR REVALUATION OF ASSETS (43,801) (711,516)
16/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 5 - CURRENT ASSETS
2018 2017 $ $ CASH & EQUIVALENT ASSETS Cash on Hand and at Bank 2,013,146 66,074 Deposits at Call 1,463,708 167,178 3,476,854 233,252
TRADE & OTHER RECEIVABLES Rates - General & Other 958,528 874,437 Accrued Revenues 10,714 7,851 Debtors - General 253,620 1,199,326 Debtors - Library 21,099 - BAS Recoupment 103,349 120,055 Prepayments 32,890 13,106 1,380,200 2,214,775
OTHER FINANCIAL ASSETS Loans to Community Organisations 109,321 47,449 109,321 47,449
Note 6 - NON-CURRENT ASSETS
2018 2017 $ $ FINANCIAL ASSETS Loans to Community Organisations 827,238 305,474 827,238 305,474
OTHER NON-CURRENT ASSETS Capital Works-in-Progress 1,039,510 1,803,918 1,039,510 1,803,918
17/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018 Note 7 - INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT
2017 2018 $ $ Fair Value AT FAIR ACCUM CARRYING AT FAIR ACCUM CARRYING AT COST AT COST Level VALUE DEP'N AMOUNT VALUE DEP'N AMOUNT Land 2 62,634,500 1,130,894 - 63,765,394 62,464,500 1,130,894 - 63,595,394 Buildings 2 3,441,783 420,322 (413,996) 3,448,109 3,132,421 420,322 (531,346) 3,021,397 Buildings 3 24,810,465 3,397,136 (12,137,410) 16,070,191 24,800,965 3,425,188 (12,737,532) 15,488,621 Filtration 3 3,765,853 26,893 (1,062,828) 2,729,918 3,765,853 26,893 (1,134,403) 2,658,343 Road Pavement & Surface 3 36,158,408 - (11,362,514) 24,795,894 35,629,092 689,724 (11,456,048) 24,862,768 Kerbing 3 22,291,870 - (5,922,178) 16,369,692 22,291,870 18,013 (6,177,404) 16,132,479 Footpaths 3 13,646,422 - (1,944,584) 11,701,838 13,646,422 108,590 (2,133,354) 11,621,658 Stormwater 3 24,407,149 - (8,033,704) 16,373,445 24,407,149 792,825 (8,320,587) 16,879,387 18/43 Bridges 3 584,453 218,481 (168,852) 634,082 584,453 4,605,392 (233,117) 4,956,728 Other Community Assets 3 20,679,422 2,009,257 (8,397,550) 14,291,129 20,624,555 2,509,706 (9,003,388) 14,130,873 Plant & Equipment - 2,169,866 (1,137,264) 1,032,602 - 2,138,198 (1,147,422) 990,776 Furniture & Fittings - 1,337,144 (931,259) 405,885 - 1,717,541 (1,029,930) 687,611 Library Books - 1,303,193 (942,975) 360,218 - 1,375,590 (1,001,168) 374,422 Leisure Centre 3 7,447,215 4,943,823 (4,629,104) 7,761,934 7,447,215 5,122,572 (4,972,409) 7,597,378 RRC - Landfill Cell 4 3 - 1,423,579 (284,715) 1,138,864 - 1,423,579 (320,304) 1,103,275 RRC - Cell 4 Capping Provision - 1,410,997 (669,340) 741,657 - 1,453,327 (692,517) 760,810 RRC - Post Closure Remediation Provision - 662,856 (127,266) 535,590 - 682,742 (144,003) 538,739 TOTAL INFRASTRUCTURE, PROPERTY, PLANT & 219,867,540 20,454,441 (58,165,539) 182,156,442 218,794,495 27,641,096 (61,034,932) 185,400,659 EQUIPMENT Comparatives 212,072,567 20,512,014 (63,335,246) 169,249,335 219,867,540 20,454,441 (58,165,539) 182,156,442 This Note continues on the following pages. CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018 Note 7 - INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT (continued)
2017 CARRYING AMOUNT MOVEMENTS DURING YEAR 2018 $ $ $ CARRYING Additions Transfers Net CARRYING Disposals Depreciation AMOUNT New/Upgrade Renewals In Out Revaluation AMOUNT Land 63,765,394 - - (170,000) - - - - 63,595,394 Buildings 3,448,109 - - (274,306) (152,406) - - - 3,021,397 Buildings 16,070,191 4,229 23,823 - (609,622) - - - 15,488,621 Filtration 2,729,918 - - - (71,575) - - - 2,658,343 Road Pavement & Surface 24,795,894 29,736 659,988 (44,961) (620,144) - - 42,255 24,862,768 Kerbing 16,369,692 18,013 - - (317,369) - - 62,143 16,132,479 Footpaths 11,701,838 108,590 - - (234,772) - - 46,002 11,621,658 Stormwater 16,373,445 792,825 - - (286,883) - - - 16,879,387
19/43 Bridges 634,082 4,386,911 - - (64,265) - - - 4,956,728 Other Community Assets 14,291,129 165,815 381,128 (54,867) (644,702) - (7,630) - 14,130,873 Plant & Equipment 1,032,602 - 118,332 (21,106) (139,052) - - - 990,776 Furniture & Fittings 405,885 172,316 210,171 - (101,088) 7,630 (7,303) - 687,611 Library Books 360,218 58,636 13,761 - (58,193) - - - 374,422 Leisure Centre 7,761,934 168,838 - - (340,697) 7,303 - - 7,597,378 RRC - Landfill Cell 4 1,138,864 - - - (35,589) - - - 1,103,275 RRC - Cell 4 Capping Provision 741,657 42,330 - - (23,177) - - - 760,810 RRC - Post Closure Remediation Provision 535,590 19,886 - - (16,737) - - - 538,739 TOTAL INFRASTRUCTURE, 182,156,442 5,968,125 1,407,203 (565,240) (3,716,271) 14,933 (14,933) 150,400 185,400,659 PROPERTY, PLANT & EQUIPMENT Comparatives 169,249,335 978,745 6,144,874 (809,880) (3,617,733) 3,548,856 (3,548,856) 10,211,101 182,156,442 This Note continues on the following pages. CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 7 - INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT (continued)
Valuation of Assets
General Valuation Principles
Accounting procedure: Upon revaluation, the current new replacement cost and accumulated depreciation are re-stated such that the difference represents the fair value of the asset determined in accordance with AASB 13 Fair Value Measurement: accumulated depreciation is taken to be the difference between current new replacement cost and fair value. In the case of land, fair value is taken to be the current replacement cost.
Highest and best use: For land which Council has an unfettered right to sell, the “highest and best use” recognises the possibility of the demolition or substantial modification of some or all of the existing buildings and structures affixed to the land.
Much of the land under Council's care and control is Crown land or has been declared as community land under the provisions of the Local Government Act 1999. Other types of restrictions also exist.
For land subject to these restrictions, the highest and best use is taken to be the "highest and best use" available to Council, with a rebuttable presumption that the current use is the "highest and best use". The reason for the current use of a large proportion of Council’s assets being other than the “highest and best use” relates to Council’s principal role as the provider of services to the community, rather than the use of those assets for the generation of revenue.
For buildings and other structures on and in the land, including infrastructure, “highest and best use” is determined in accordance with the land on and in which they are situated.
Fair value hierarchy level 2 valuations: Certain land, and the buildings and structures thereon, are shown above as being based on fair value hierarchy level 2 valuation inputs. They are based on prices for similar assets in an active market, with directly or indirectly observable adjustments for specific advantages or disadvantages attaching to the particular asset.
Fair value hierarchy level 3 valuations of buildings, infrastructure and other assets: There is no known market for these assets and they are valued at depreciated current replacement cost. This method involves: The determination of the cost to construct the asset (or its modern engineering equivalent) using current prices for materials and labour, the quantities of each being estimated based on recent experience of this or similar Councils, or on industry construction guides where these are more appropriate. The calculation of the depreciation that would have accumulated since original construction using current estimates of residual value and useful life under the prime cost depreciation method adopted by Council. This method has significant inherent uncertainties, relying on estimates of quantities of materials and labour, residual values and useful lives, and the possibility of changes in prices for materials and labour, and the potential for development of more efficient construction techniques.
Capitalisation thresholds used by Council for a representative range of assets are shown below. No capitalisation threshold is applied to the acquisition of land or interests in land. Office Furniture & Equipment $3,000 Minor Plant & Equipment $3,000 Portable and Attractive Electronic Equipment $3,000
20/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 7 - INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT (continued)
Estimated Useful Lives: Useful lives are estimated for each individual asset. In estimating useful lives, regard is had to technical and commercial obsolescence, as well as legal and other limitations on continued use. The range of useful lives for a representative range of assets is shown below, although individual assets may have an estimated total useful life of greater or lesser amount: Building Assets Building items: 50 to 100 years Other structures: 10 to 100 years Road Assets Road surfaces: 13 to 25 years Road base: 20 to 80 years Kerb & gutter: 40 to 70 years Bridges: 50 to 100 years Footpaths Paved/sealed surfaces: 20 to 50 years Stormwater Drainage structure: 40 to 50 years Dams/retention basins: 80 to 120 years Facilities & other structures: 5 to 20 years Parks & Recreation Assets Playground equipment: 15 to 20 years Furniture: 5 to 50 years Irrigation systems: 20 to 30 years Plant & Equipment Earthmoving plant: 5 to 20 years Motor vehicles: 2 to 5 years Furniture & Fittings: 3 to 20 years
Land Council being of the opinion that it is not possible to attribute a value sufficiently reliably to qualify for recognition, land under roads has not been recognised in these reports. The last valuation of land was undertaken by Liquid Pacific as at 1 July 2014. All acquisitions made after the respective date of valuation are recorded at cost.
Buildings Building assets were revalued as at 1 July 2014 by Liquid Pacific. All acquisitions made after the respective date of valuation are recorded at cost.
Filtration Filtration assets were revalued as at 1 July 2014 by Liquid Pacific. All acquisitions made after the respective date of valuation are recorded at cost.
Transport Infrastructure Transport infrastructure assets, being road pavement (base), road surface (seal), footpaths, bridges and kerbing, were revalued by Tonkin Consulting as at 1 July 2017. All acquisitions made after the respective date of valuation are recorded at cost.
Stormwater Stormwater assets were revalued as at 1 July 2016 by Tonkin Consulting. All acquisitions made after the respective dates of valuation are recorded at cost.
Other Community Assets Other community assets were revalued as at 1 July 2014 by Liquid Pacific. All acquisitions made after the respective date of valuation are recorded at cost.
Plant, Equipment, Furniture, Fittings & Library Books The plant and equipment, furniture and fittings and library books asset groups are recognised on the cost basis and do not require valuation. Library books and other lending materials are capitalised in bulk, and written out when fully depreciated.
21/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 8 - LIABILITIES
2018 2017 $ $ TRADE & OTHER PAYABLES Notes Current Non-current Current Non-current Goods & Services 978,790 - 1,328,159 - Payments Received in Advance 10 241,010 - 184,113 - Accrued Expenses - Employee Entitlements 31,339 - 44,608 - Accrued Expenses - Other 80,844 - 78,313 - Aged Care Facility Deposits 768,500 - 654,750 - Other 6,598 - 5,479 - 2,107,081 2,107,081 - 2,295,422 -
BORROWINGS Loans 437,416 8,026,666 178,710 4,785,497 437,416 437,416 8,026,666 178,710 4,785,497
All interest bearing liabilities are secured over the future revenues of the Council.
PROVISIONS Employee Entitlements Long Service Leave (including oncosts) 335,065 131,710 219,590 160,345 Employee Entitlements Annual Leave (including oncosts) 426,708 - 482,153 - Cell Capping 4 - 1,453,327 - 1,410,997 Post Closure Remediation - 682,743 - 662,857 761,773 761,773 2,267,780 701,743 2,234,199
Amounts included in provisions that are not expected to be settled within 12 months of 2,267,780 2,234,199 reporting date.
Additional Movements in Provisions - 2018 year only Amounts (current & non-current) Opening Recognised/ Closing Balance Derecognised Payments Balance Cell Capping 4 1,410,997 42,330 - 1,453,327 Post Closure Remediation 662,857 19,886 - 682,743 Total 2,073,854 62,216 2,136,070
22/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 9 - RESERVES
Net Increments Transfers, ASSET REVALUATION RESERVE 1/7/2017 30/6/2018 (Decrements) Impairments
$ $ $ $ Land 69,420,862 - - 69,420,862 Buildings 13,539,565 - - 13,539,565 Filtration 946,049 - - 946,049 Road Pavement & Surface 13,766,303 42,255 - 13,808,558 Kerbing 14,759,780 62,143 - 14,821,923 Footpaths 9,454,648 46,002 - 9,500,650 Stormwater 10,949,093 - - 10,949,093 Bridges 1,105,913 - - 1,105,913 Other Community Assets 8,228,930 - - 8,228,930 TOTAL 142,171,143 150,400 - 142,321,543 Comparatives 131,960,042 10,211,101 - 142,171,143
Transfers to Transfers from OTHER RESERVES 1/7/2017 30/6/2018 Reserve Reserve $ $ $ $ Community Pier Fund 29,042 438 - 29,480 Prepaid Burials 70,847 6,949 (5,891 ) 71,905 Open Space Contributions 73,245 48 - 73,293 Community Infrastructure 69,826 900,569 (450,000 ) 520,395 CBD Carpark 255,347 80 - 255,427 Kirton Court Capital Upgrade 93,350 51 - 93,401 Risk Management Fund 87,502 290 - 87,792 Indoor Aquatic Facility Reserve 18 - - 18 TOTAL OTHER RESERVES 679,177 908,425 (455,891 ) 1,131,711 Comparatives 635,716 76,212 (32,751) 679,177
PURPOSES OF RESERVES
Asset Revaluation Reserve The asset revaluation reserve is used to record increments and decrements arising from changes in fair value of non-current assets (less any subsequent impairment losses, where applicable).
Other Reserves City of Port Lincoln holds Other Reserve accounts for specific purposes where income is generated for future expenditure, for example Open Space Contributions and Carparking fund. Council also holds income from the sale of significant assets as Community Infrastructure Reserves for expenditure on significant projects identified in the Strategic Plan.
23/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 10 - ASSETS SUBJECT TO RESTRICTIONS
The uses of the following assets are restricted, wholly or partially, by legislation or other externally imposed requirements. The assets are required to be utilised for the purposes for which control was transferred to Council, or for which the revenues were originally obtained.
2018 2017 CASH & FINANCIAL ASSETS Notes $ $ Grant Funding for Skate Park Project 112,388 - Grant Funding for Parnkalla Trail Wharf Preccinct Project 88,007 - Grant Funding for Age & Dementia Friendly Communities 38,407 - Grant Funding to renew Closed Circuit Television Security System - 31,500 Grant Funding for Leisure Centre Expansion - 152,613 TOTAL ASSETS SUBJECT TO EXTERNALLY 238,802 184,113 IMPOSED RESTRICTIONS
The following liabilities, included in Note 8, may be discharged from restricted assets in the first instance.
Payments Received in Advance 8 238,802 184,113 238,802 184,113
In 2017/18 Council received a grant of $200,000 from the Department of Planning, Transport and Infrastructure to renew the Port Lincoln Skate Park. At 30 June 2018, only $87,612 of the grant had been spent on the project, leaving $112,388 to be spent on the project in 2018/19.
Council received a grant of $120,000 to upgrade the Parnkalla Trail Wharf Preccinct from the Department of Planning, Transport and Infrastructure in 2017/18. At 30 June 2018, Council had spent $31,993 on this project, leaving $88,007 to be spent in 2018/19.
In 2017/18 Council received $40,700 from the Department for Health and Ageing for an Age and Dementia Friendly Communities Project. Only $2,293 had been spent on the project in 2017/18, leaving $38,407 to be spent on the project in 2018/19.
Council is committed to completing the above projects in the 2018/19 financial year.
24/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 11 - RECONCILIATION TO CASH FLOW STATEMENT
(a) Reconciliation of Cash Cash Assets comprise highly liquid investments with short periods to maturity subject to insignificant risk of changes of value. Cash at the end of the reporting period as shown in the Cash Flow Statement is reconciled to the related items in the Balance Sheet as follows:
2018 2017 Notes $ $ Total Cash & Equivalent Assets 5 3,476,854 233,252 Balances per Cash Flow Statement 3,476,854 233,252
(b) Reconciliation of Change in Net Assets to Cash from Operating Activities Net Surplus (Deficit) 1,916,927 737,066 Non-Cash items in Income Statement Depreciation, Amortisation & Impairment 3,716,271 3,617,733 Net Increase (Decrease) in Unpaid Employee Benefits 18,126 128,511 Non-Cash Asset Acquisitions (58,636) (173,576) Grants for Capital Acquisitions Treated as Investing Activity (2,331,343) - Net (Gain) Loss on Disposals 43,801 711,516 3,305,146 5,021,250 Add (Less): Changes in Net Current Assets Net (Increase) Decrease in Receivables 694,575 (1,281,715) Net (Increase) Decrease in Other Current Assets 764,408 - Net Increase (Decrease) in Trade & Other Payables (175,072) 1,067,130 Net Cash Provided by (or used in) Operations 4,589,057 4,806,665
(c) Non-Cash Financing and Investing Activities
Acquisition of Assets by means of: - Physical Resources Received Free of Charge 3 58,636 173,576 Amounts recognised in Income Statement 58,636 173,576 - Estimated Future Reinstatement etc. Costs 62,216 60,404 120,852 233,980
(d) Financing Arrangements
Unrestricted access was available at balance date to the following Lines of Credit: Bendigo Bank Variable Interest Rate Loan 3,700,000 3,900,000 Corporate Credit Cards 20,000 20,000
The balance of the corporate credit cards are cleared in full each month via a direct debit to Council's at call account, therefore interest charges are avoided. Council does not operate any overdraft facilities.
25/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 12 - FUNCTIONS
INCOMES, EXPENSES AND ASSETS HAVE BEEN DIRECTLY ATTRIBUTED TO THE FOLLOWING FUNCTIONS & ACTIVITIES
INCOME EXPENSES OPERATING TOTAL ASSETS HELD GRANTS INCLUDED SURPLUS (DEFICIT) (CURRENT & IN INCOME NON-CURRENT) ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL 2018 2017 2018 2017 2018 2017 2018 2017 2018 2017 $ $ $ $ $ $ $ $ $ $ Administration & Governance 15,445,358 15,481,889 3,767,140 3,742,923 11,678,218 11,738,967 1,175,595 1,920,765 93,577,776 91,400,234 Public Order 171,072 137,141 374,618 403,476 (203,546) (266,335) - - 255,546 263,463 Health 31,663 29,391 154,909 131,428 (123,246) (102,037) - - - -
26/43 Social Security 47,061 39,480 65,246 72,500 (18,185) (33,020) 2,293 - 5,432 5,432 Housing & Community Amenities 1,315,047 1,233,418 5,637,773 5,129,590 (4,322,726) (3,896,172) 13,039 76,669 21,126,780 20,314,276 Protection of the Environment 65,391 53,478 271,221 282,013 (205,830) (228,535) 4,750 - 4,263,728 4,391,859 Sport & Recreation 862,512 576,704 4,499,532 3,606,599 (3,637,020) (3,029,895) 100,318 68,752 19,379,498 19,679,651 Mining, Manufacturing & Construction 37,137 24,215 146,264 150,082 (109,127) (125,867) - - - - Transport & Communication 822,873 739,975 2,206,462 2,305,734 (1,383,589) (1,565,759) 798,072 711,889 29,271,089 25,280,569 Economic Affairs 701,719 696,247 1,469,368 1,371,682 (767,649) (675,435) 2,000 20,000 - - Other Purposes NEC 875,031 1,080,627 2,211,582 2,413,920 (1,336,551) (1,333,293) - 14,800 24,353,933 25,425,826 TOTALS 20,374,864 20,092,565 20,804,115 19,609,947 (429,251) 482,619 2,096,067 2,812,875 192,233,782 186,761,310
Revenues and expenses exclude net gain (loss) on disposal or revaluation of assets, net gain (loss) from joint ventures & associated entities, amounts received specifically for new or upgraded assets and physical resources received free of charge. CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 12 - COMPONENTS OF FUNCTIONS (continued)
The activities relating to Council functions are as follows:
Administration & Governance Governance, Administration, Elected Members, Organisational, Support Services, Accounting/Finance, Payroll, Human Resources, Information Technology, Grant funding, Communication, Rates Administration, Records, Contract Management, Customer Service, Other Support Services, Revenues, LGGC – General Purpose, and Separate and Special Rates.
Public Order Dog and Cat Control and Fire Protection.
Health Health Services, Health Inspection, Pest Control, Health, Immunisation.
Social Security Aged Home Facilities, Crime Prevention, Youth, Family, Community Support.
Housing & Community Amenities Cemeteries, Public Conveniences, Sanitary and Garbage, Waste Management, Domestic Waste, Green Waste, Recycling, Street Cleaning, Street Lighting, Town Planning, Stormwater and Drainage.
Protection of the Environment Coastal Protection, Effluent Re-Use Program.
Sport & Recreation Jetties, Other Marine Facilities, Parks and Gardens, Indoor and Outdoor Sports Facilities, Swimming Facility, Halls, Library, Performing Arts and Other Recreation.
Mining, Manufacturing & Construction Building Act Work.
Transport & Communication Bridges, Footpaths and Kerbing, Roads – sealed, Roads – formed, Roads – natural formed, Roads – unformed, Traffic Management, LGGC – Roads and Other Transport.
Economic Affairs Tourism, Region Contribution, Parking Off Street.
Other Purpose NEC Public Debt Transactions, Plant Operations, Depot, Vandalism, Transport Asset Management.
27/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 13 - FINANCIAL INSTRUMENTS
All financial instruments are categorised as loans and receivables.
Accounting Policies - Recognised Financial Instruments Bank, Deposits at Call, Short Term Accounting Policy: Carried at lower of cost and net realiseable value; Interest is Deposits recognised when earned. Terms & conditions: The transaction bank account returned a variable interest rate of 1.6% over the financial year. Deposits at call are returning variable interest rates at 1.5% (2017: between 1.5% and 1.75%). Council did not secure a short term deposit in 2017/18. Carrying amount: approximates fair value due to the short term to maturity. Receivables - Rates & Associated Accounting Policy: Carried at nominal values less any allowance for doubtful debts. An Charges (including legals & penalties allowance for doubtful debts is recognised (and re-assessed annually) when collection in for late payment) full is no longer probable. Note: These receivables do not meet Terms & conditions: Secured over the subject land, arrears attract interest of 0.5625% the definition of "financial instruments" (2017: 0.58%) Although Council is not materially exposed to any individual debtor, credit and have been excluded from the risk exposure is concentrated within the Council's boundaries in the State. following disclosures. Carrying amount: approximates fair value (after deduction of any allowance). Receivables - Fees & other charges Accounting Policy: Carried at nominal values less any allowance for doubtful debts. An allowance for doubtful debts is recognised (and re-assessed annually) when collection in full is no longer probable. Terms & conditions: Unsecured, and do not bear interest. Although Council is not materially exposed to any individual debtor, credit risk exposure is concentrated within the Council's boundaries. Carrying amount: approximates fair value (after deduction of any allowance). Liabilities - Creditors and Accruals Accounting Policy: Liabilities are recognised for amounts to be paid in the future for goods and services received, whether or not billed to the Council. Terms & conditions: Liabilities are normally settled on 30 day terms. Carrying amount: approximates fair value. Liabilities - Retirement Home Accounting Policy: To avoid inconvenience when complying with the separate audit Contributions requirements imposed by the relevant legislation, amounts are carried at nominal values. Terms & conditions: Pursuant to Commonwealth legislation certain intending residents are required to contribute amounts on an interest free basis. The amounts are subject to certain deductions as prescribed by the legislation, the balance being repaid on termination of tenancy. Carrying amount: approximates fair value for short tenancies; may be non-materially over-stated for longer tenancies. Liabilities - Interest Bearing Accounting Policy: Carried at the principal amounts. Interest is charged as an expense Borrowings as it accrues. Terms & conditions: secured over future revenues, borrowings are repayable (six monthly); interest is charged at a fixed interest rate of 3.85%, 4.55%, 4.75% or 5.6% (2017: 4.75% or 5.6%), and a variable interest rate of 3.71%, 3.73% or 3.89% (2017: 3.71%). Carrying amount: approximates fair value.
28/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 13 - FINANCIAL INSTRUMENTS (continued)
Liquidity Analysis Total Due > 1 year; Carrying 2018 Due < 1 year Due > 5 years Contractual < 5 years Values Cash Flows Financial Assets $ $ $ $ $ Cash & Equivalents 3 ,476,854 - - 3,476,854 3,476,854 Receivables 378,068 - - 378,068 421,672 Other Financial Assets 149,733 604,671 374,696 1,129,100 936,559 Total 4,004,655 604,671 374,696 4,984,022 4,835,085 Financial Liabilities Payables 2,075,742 - - 2,075,742 1,994,898 Current Borrowings 809,359 - - 809,359 437,416 Non-Current Borrowings - 3,155,077 7,823,272 10,978,349 8,026,666 Total 2,885,101 3,155,077 7,823,272 13,863,450 10,458,980
Total Due > 1 year; Carrying 2017 Due < 1 year Due > 5 years Contractual < 5 years Values Cash Flows Financial Assets $ $ $ $ $ Cash & Equivalents 233,252 - - 233,252 233,252 Receivables 2,214,775 - - 2,214,775 2,214,775 Other Financial Assets 61,998 277,992 66,642 406,632 352,923 Total 2,510,025 277,992 66,642 2,854,659 2,800,950 Financial Liabilities Payables 2,295,422 - - 2,295,422 2,295,422 Current Borrowings 445,986 - - 445,986 178,710 Non-Current Borrowings - 1,813,943 4,520,349 6,334,292 4,785,497 Total 2,741,408 1,813,943 4,520,349 9,075,700 7,259,629
The following interest rates were applicable to Council's borrowings at balance date: 30 June 2018 30 June 2017 Weighted Weighted Average Carrying Value Average Interest Carrying Value Interest Rate Rate % $ % $ Other Variable Rates 3.89 3,690,001 3.71 650,001 Fixed Interest Rates 4.76 4,774,081 4.81 4,314,206 8,464,082 4,964,207
Net Fair Value All carrying values approximate fair value for all recognised financial instruments. There is no recognised market for the financial assets of the Council.
Risk Exposures Credit Risk represents the loss that would be recognised if counterparties fail to perform as contracted. The maximum credit risk on financial assets of the Council is the carrying amount, net of any allowance for doubtful debts. All Council investments are made with the SA Local Government Finance Authority and are guaranteed by the SA Government. Except as detailed in Notes 5 & 6 in relation to individual classes of receivables, exposure is concentrated within the Council's boundaries, and there is no material exposure to any individual debtor.
Market Risk is the risk that fair values of financial assets will fluctuate as a result of changes in market prices. All of Council's financial assets are denominated in Australian dollars and are not traded on any market, and hence neither market risk nor currency risk apply.
Liquidity Risk is the risk that Council will encounter difficulty in meeting obligations with financial liabilities. In accordance with the model Treasury Management Policy (LGA Information Paper 15), liabilities have a range of maturity dates. Council also has available a range of bank overdraft and standby borrowing facilities that it can access.
Interest Rate Risk is the risk that future cash flows will fluctuate because of changes in market interest rates. Council has a balance of both fixed and variable interest rate borrowings and investments. Cash flow fluctuations are managed holistically in seeking to minimise interest costs over the longer term in a risk averse manner.
29/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 14 - COMMITMENTS FOR EXPENDITURE
2018 2017 $ $ Capital Commitments Capital Expenditure Committed for at the Reporting Date but Not Recognised in the Financial Statements as Liabilities:
Leisure Centre Expansion Capital Committed: Architect/Engineers 101,788 267,800 Quantity Surveyor 22,000 32,250 Private Building Certifier - 4,400 Managing Contractor/Builder - 3,879,941 123,788 4,184,391
Skate Park Project 278,014 -
Parnkalla Trail Wharf Precinct Project 191,508 -
London Street Bridge Capital Committed: Architect/Engineers - 75,756 Managing Contractor/Builder - 3,219,300 - 3,295,056
These Expenditures are Payable: Not Later than 1 Year 593,310 6,773,056 Later than One Year and Not Later than 5 Years - 706,391 593,310 7,479,447
Other Expenditure Commitments Other Non-Capital Expenditure Commitments in Relation to Investment Properties:
Audit Services 74,689 121,106 Waste Management Services 28,305,468 14,019,098 Employee Remuneration Services 1,400,761 940,981 Cleaning Services 222,674 60,533 Cemetery Management 377,733 445,928 Street Sweeping 212,508 104,264 Locking/Unlocking Public Conveniences 20,110 1,624 Sanitary Disposal 8,917 1,322 30,622,860 15,694,856
These Expenditures are Payable: Not Later than 1 Year 4,100,580 3,636,144 Later than One Year and Not Later than 5 Years 13,293,243 8,183,709 Later than 5 Years 13,229,037 3,875,003 30,622,860 15,694,856
30/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 15 - FINANCIAL INDICATORS
2018 2017 2016
These Financial Indicators have been calculated in accordance with Information Paper 9 - Local Government Financial Indicators prepared as part of the LGA Financial Sustainability Program for the Local Government Association of South Australia. Detailed methods of calculation are set out in the SA Model Statements.
The Information Paper was revised in May 2015 and the financial indicators for previous years have been re-calculated in accordance with the revised formulas.
Operating Surplus Ratio Operating Surplus (2.1%) 2.4% (5.0%) Total Operating Income
This ratio expresses the operating surplus as a percentage of total operating revenue.
Net Financial Liabilities Ratio Net Financial Liabilities 38% 37% 21% Total Operating Income
Net Financial Liabilities are defined as total liabilities less financial assets. These are expressed as a percentage of total operating revenue.
Adjustments to Ratios
In recent years the Federal Government has made advance payments prior to 30th June from future year allocations of financial assistance grants, as explained in Note 1. These Adjusted Ratios correct for the resulting distortion in key ratios for each year and provide a more accurate basis for comparison.
Adjusted Operating Surplus Ratio (2.5%) (1.0%) (1.2%) Adjusted Net Financial Liabilities Ratio 35% 35% 21%
Asset Sustainability Ratio Net Asset Renewals 15% 91% 98% Infrastructure & Asset Management Plan required expenditure
Net asset renewals expenditure is defined as net capital expenditure on the renewal and replacement of existing assets, and excludes new capital expenditure on the acquisition of additional assets.
31/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 16 - UNIFORM PRESENTATION OF FINANCES
The following is a high level summary of both operating and capital investment activities of the Council prepared on a simplified Uniform Presentation Framework basis.
All Councils in South Australia have agreed to summarise annual budgets and long-term financial plans on the same basis.
The arrangements ensure that all Councils provide a common 'core' of financial information, which enables meaningful comparisons of each Council's finances.
2018 2017 $ $
Income 20,374,864 20,092,565 Expenses (20,804,115) (19,609,947) Operating Surplus / (Deficit) (429,251) 482,618
Net Outlays on Existing Assets Capital Expenditure on Renewal and Replacement of (1,407,203) (7,739,928) Existing Assets Add back Depreciation, Amortisation and Impairment 3,716,271 3,617,733 Proceeds from Sale of Replaced Assets 521,439 98,364 2,830,507 (4,023,831)
Net Outlays on New and Upgraded Assets Capital Expenditure on New and Upgraded Assets (5,847,273) (744,765) Amounts Received Specifically for New and 2,331,343 976,500 Upgraded Assets (3,515,930) 231,735
Net Lending / (Borrowing) for Financial Year (1,114,674) (3,309,478)
32/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 17 - OPERATING LEASES
Leases providing revenue to the Council Council owns various buildings, plant and other facilities that are available for hire or lease (on a non-cancellable basis wherever practicable) in accordance with the published revenue policy. Rentals received from such leases are disclosed as rent and hire of non-investment property in Note 2.
Lessees Commitments under all Non-Cancellable Lease Agreements, are as follows:
2018 2017 $ $ Not Later than 1 Year 76,594 66,389 Later than One Year and Not Later than 5 Years 81,038 14,171 157,632 80,560
Lease payment commitments of Council Council has entered into four non-cancellable operating leases for buildings within Port Lincoln. No lease imposes any additional restrictions on Council in relation to additional debt or further leasing.
Commitments under Non-Cancellable Operating Leases that have not been recognised
2018 2017 $ $ Not Later than 1 Year 136,635 100,583 Later than One Year and Not Later than 5 Years 68,867 168,544 205,502 269,127
33/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 18 - SUPERANNUATION
The Council makes employer superannuation contributions in respect of its employees to Statewide Super (formerly Local Government Superannuation Scheme). There are two types of membership, each of which is funded differently. Permanent and contract employees of the South Australian Local Government sector with Salarylink benefits prior to 24 November 2009 have the option to contribute to the Accumulation section and/or Salarylink. All other employees (including casuals) have all contributions allocated to the Accumulation section.
Marketlink (Accumulation Fund) Members Marketlink receives both employer and employee contributions on a progressive basis. Employer contributions are based on a fixed percentage of ordinary time earnings in accordance with superannuation guarantee legislation (9.50% in 2017/18; 9.50% in 2016/17). No further liability accrues to the Council as the superannuation benefits accruing to employees are represented by their share of the net assets of the Fund.
Salarylink (Defined Benefit Fund) Members Salarylink is a defined benefit scheme where the benefit payable is based on a formula determined by the member’s contribution rate, number of years and level of contribution and final average salary. Council makes employer contributions to Salarylink as determined by the Fund’s Trustee based on advice from the appointed Actuary. The rate is currently 6.3% (6.3% in 2016/17) of “superannuation” salary.
The Salarylink section is a multi-employer sponsored plan. As the Salarylink section's assets and liabilities are pooled and are not allocated by each employer, and employees may transfer to another employer within the local government sector and retain membership of the Fund, the Actuary is unable to allocate benefit liabilities, assets and costs between employers. As provided by AASB 119.32(b), Council does not use defined benefit accounting for these contributions.
The most recent actuarial investigation was conducted by the Fund's actuary, Louise Campbell, FIAA, of Willie Towers Watson as at 30 June 2017. The Trustee has determined that the current funding arrangements are adequate for the expected Salarylink liabilities. However, future financial and economic circumstances may require changes to Council’s contribution rates at some future time.
In addition, Council makes a separate contribution of 3% of salary for Salarylink members to their Marketlink account. Employees also make member contributions to the Fund. As such, assets accumulate in the Fund to meet the member's benefits, as defined in the Trust Deed, as they accrue.
Contributions to Other Superannuation Schemes Council also makes contributions to other superannuation schemes selected by employees under the “choice of fund” legislation. All such schemes are required to be complying funds that are regulated by the Australian Taxation Office and the Austrailian Prudential Regulation Authority and no further liability attaches to the Council.
Superannuation - City of Port Lincoln Enterprise Bargaining Agreement 2016-2019 Council also contributes additional matched superannuation payments, up to a maximum of 3%, for employees who are covered by the City of Port Lincoln Enterprise Bargaining Agreement and make personal contributions to their Statewide Superannuation Fund. Employees who contribute to other superannuation schemes, or are not covered by the Enterprise Bargaining Agreement, are not eligible for the additional Council contribution.
Clause 4.11.1 Additional Matched Superannuation - Extract “Employees who choose to personally contribute to their StatewideSuper Fund account will receive an additional superannuation contribution payment from Council matching their level of contribution, not inclusive of contribution tax if salary sacrificing, up to a maximum additional Council contribution of 3% exclusive of the amount required to be paid under the Superannuation Guarantee (Administrative) Act 1992.”
This was introduced in July 2010. Council pays in the fortnightly pay period, an amount matching personal superannuation contributions (not inclusive of contribution tax if salary sacrificing) up to an additional 3% into the employee’s superannuation fund. For example an employee contributing 1% will receive a matched payment of 1% from Council.
34/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 19 - CONTINGENCIES & ASSETS & LIABILITIES NOT RECOGNISED IN THE STATEMENT OF FINANCIAL POSITION
The following assets and liabilities do not qualify for recognition in the Balance Sheet but knowledge of those items is considered relevant to users of the financial report in making and evaluating decisions about the allocation of scarce resources.
LAND UNDER ROADS
As reported at Note 7, Council is of the opinion that it is not possible to attribute a value sufficiently reliably for these assets to qualify for recognition, and accordingly land under roads has not been recognised in these reports. Land acquired for road purposes during the year is initially recognised at cost, but transferred to fair value at reporting date, effectively writing off the expenditure.
At reporting date, Council controlled 161 km of road reserves of average width 20 metres.
POTENTIAL INSURANCE LOSSES
Council is a multi-purpose organisation providing a large range of building, parks infrastructure, playgrounds and other facilities accessible to the public. At any time, it is likely that claims will have been made against Council that remain unsettled.
Council insures against all known insurable risks using a range of insurance policies, each of which is subject to a deductible "insurance excess", the amount of which varies according to the class of insurance.
Council has recognised the potential losses arising from claims known at reporting date based on average historical net cost (including insurance excess) of similar types of claims. Other potential claims not reported to Council may have existed at reporting date.
BANK GUARANTEES
Council has received bank guarantees amounting to $779,498 (2017: $945,255) at reporting date.
Council does not expect to incur any loss arising from these guarantees.
LEGAL EXPENSES
Council is the planning consent authority for its area under the Development Act 1993 (as amended). Pursuant to that Act, certain persons aggrieved by a planning decision of the Council may appeal. It is normal practice that parties bear their own legal costs.
At the date of these reports, Council had notice of nil appeals against planning decisions made prior to reporting date. All known costs have been recognised, but the amount of further costs cannot be known until the appeals are determined.
35/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 20 - RELATED PARTY DISCLOSURES
KEY MANAGEMENT PERSONNEL The Key Management Personnel of the Council include the Mayor, Councillors, CEO and certain prescribed officers under section 112 of the Local Government Act 1999. In all, 18 persons were paid the following total compensation:
2018 2017 $ $ Salaries, Allowances & Other Short Term Benefits 1,133,097 1,129,564 Termination Benefits 26,802 - TOTAL 1,159,899 1,129,564
Other than amounts paid as ratepayers or residents (e.g. rates, swimming pool entry fees, etc.), Council received the following amounts in total: 2018 2017 $ $ Contributions for Fringe Benefits Tax Purposes - 3,413 Planning and Building Applications Fees 2,212 280 Rentals for Council Property 51,908 - TOTAL 54,120 3,693
PARTIES RELATED TO KEY MANAGEMENT PERSONNEL Key Management Personnel and relatives of Key Management Personnel own retail businesses from which various supplies were purchased as required either for cash or on 30 day account. Purchases from none of these individual businesses exceeded $10,105 during the year.
One close family member of Key Management Personnel is employed by Council in accordance with the terms of the Enterprise Bargaining Agreement and as recorded in the public Register of Salaries maintained in accordance with section 105 of the Local Government Act 1999.
Key Management Personnel or close family members (including related parties) lodged a total of two planning and building applications during the year. In accordance with the Local Government Act 1999, these persons declared conflicts of interest and took no part in the assessment or approval processes for these applications.
One planning approval, with conditions, was granted during the year; one remains to be finalised at the end of the year. Total fees for these applications (all of which are payable on lodgement) amounted to $1,454.
Four Elected Members are members of the management committees of the Eyre Peninsula Old Folks Home, Port Lincoln Football League, Yarrdei Services Inc, Port Lincoln Multicultural Council Inc, Church of St Mary of the Angels and Boston Football Club Inc. In accordance with the Local Government Act 1999, these persons declare a conflict of interest and leave the meeting environs when any matter affecting their organisation is discussed or voted upon. These organisations may use facilities maintained by Council for which there is no available arms-length market pricing. These facilities may also be used by other not-for- profit organisations and the general public. Council did not make any payments to any of these organisations, but it is not practicable to estimate the cost to Council of facility maintenance relating to each organisation.
Three Elected Members are members of the management committee of Community House Port Lincoln Inc, West Coast Youth Community Support and the Southern Eyre Arts Inc. In accordance with the Local Government Act 1999, these persons declare a conflict of interest and leave the meeting environs when any matter affecting their organisation is discussed or voted upon. During the year, Community House Port Lincoln Inc received $12,895 from Council, West Coast Youth Community Support received $22,500 in funding, Southern Eyre Arts Inc received $11,000 in funding and the Port Lincoln Chamber in Commerce and Tourism received $2,000.
36/43 CITY OF PORT LINCOLN
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2018
Note 21 - EVENTS AFTER BALANCE DATE
EVENTS AFTER BALANCE DATE There are no events after balance sheet date to report.
37/43 38/43 Certification of Auditor’s Independence
I confirm that, for the audit of the financial statements of the City of Port Lincoln for the year ended 30 June 2018, I have maintained my independence in accordance with the requirements of APES 110 – Code of Ethics for Professional Accountants, Section 290, published by the Accounting Professional and Ethical Standards Board, in accordance with the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011 made under that Act.
This statement is prepared in accordance with the requirements of Regulation 22 (5) Local Government (Financial Management) Regulations 2011.
SAMANTHA CRETEN Partner
DEAN NEWBERY & PARTNERS CHARTERED ACCOUNTANTS
Dated this 25th day of October 2018
Liability limited by a scheme approved under Professional Standard Legislation
39/43 INDEPENDENT AUDITOR’S REPORT
To the members of the City of Port Lincoln
Report on the Audit of the Financial Report
Opinion
We have audited the accompanying financial report, being a general purpose financial report, of the City of Port Lincoln (the Council), which comprises the Certification of Financial Statements on the annual statements giving a true and fair view of the financial position and performance, the Statement of Comprehensive Income, the Statement of Financial Position, the Statements of Changes in Equity, the Statement of Cash Flows for the year then ended 30 June 2018 and the notes comprising a summary of significant accounting policies and other explanatory information.
In our opinion, the accompanying financial report of the Council is in accordance with the requirements of the Local Government Act 1999 and the Local Government (Financial Management) Regulation 2011, including;
(i) giving a true and fair view of the Council’s financial position as at 30 June 2018 and of its performance and cash flows for the year then ended; and (ii) that the financial records kept by the Council are such as to enable financial statements to be prepared in accordance with Australian Accounting Standards.
Basis for Opinion
We conducted our audit in accordance with Australian Auditing Standards. Our responsibilities under those standards are further described as in the Auditor’s Responsibilities for the Audit of the Financial Report section of our report. We are independent of the Council in accordance with the auditor independence requirements of the ethical requirements of the Accounting Professional and Ethical Standards Board’s APES 110 Code of Ethics for Professional Accountants (the Code) that are relevant to our audit of the financial report in Australia. We have also fulfilled our other ethical responsibilities in accordance with the Code.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Responsibilities of the Chief Executive Officer for the Financial Report
The Chief Executive Officer is responsible for the preparation and fair presentation of the financial report in accordance with the Australian Accounting Standards (including the Australian Accounting Interpretations), the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011. This responsibility includes determining that the basis of preparation described in Note 1 is appropriate to meet the need of the members. The Chief Executive Officer’s responsibility also includes designing, implementing and maintaining internal controls relevant to enable the preparation of the financial report to be free from material misstatement, whether due to fraud or error.
In preparing the financial report, the Chief Executive Officer is responsible for assessing the Council’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern
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40/43 basis of accounting unless management either intends to liquidate the Council or to cease operations, or has no realistic alternative but to do so.
The Chief Executive Officer of the Council is responsible for overseeing the Council’s financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Report
Our objectives are to obtain reasonable assurance about whether the financial report as a whole is free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that the audit conducted in accordance with the Australian Auditing Standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of financial report.
As part of an audit in accordance with the Australian Auditing Standards, we exercise professional judgement and maintain professional scepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the financial report, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Council’s internal control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. Conclude on the appropriateness of the management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Council’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial report or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Council to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the financial report, including the disclosures, and whether the financial report represents the underlying transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
DEAN NEWBERY & PARTNERS CHARTERED ACCOUNTANTS
SAMANTHA CRETEN PARTNER
Signed on the 6th day of November 2018, at 214 Melbourne Street, North Adelaide
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41/43 INDEPENDENT ASSURANCE REPORT ON THE INTERNAL CONTROLS OF THE CITY OF PORT LINCOLN
We have audited the Internal Controls of the City of Port Lincoln (Council) under the requirements of Section 129(1)(b) of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities for the period 1 July 2017 to 30 June 2018 have been conducted properly and in accordance with law.
The Council’s Responsibility for the Internal Controls
The Council is responsible for implementing and maintaining an adequate system of internal controls, in accordance with Section 125 of the Local Government Act 1999 to ensure that the receipt, expenditure and investment of money, the acquisition and disposal of property, and incurring of liabilities have been conducted properly and in accordance with law.
Auditor’s Responsibility
Our responsibility is to express an opinion on the Council’s compliance with Section 129(1)(b) of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities, based on our procedures have been conducted properly and in accordance with law. Our engagement has been conducted in accordance with applicable Australian Standards on Assurance Engagements ASAE 3100 Compliance Engagements, issued by the Australian Auditing and Assurance Standards Board, in order to state whether, in all material respects, the Council has complied with Section 125 of the Local Government Act 1999 in relation only to the Internal Controls specified above for the period 1 July 2017 to 30 June 2018. ASAE 3100 also requires us to comply with the relevant ethical requirements of the Australian professional accounting bodies.
Our procedures included obtaining an understanding of controls in relation to the receipt, expenditure and investment of money, the acquisition and disposal of property and the incurring of liabilities, evaluating management's assessment of these controls, assessing the risk that a material weakness exists, and testing and evaluating the design of controls on a sample basis based on the assessed risks.
Limitation on Use
This report has been prepared for the members of the Council in accordance with Section 129(1)(b) of the Local Government Act 1999 in relation to the Internal Controls specified above. We disclaim any assumption of responsibility for any reliance on this report to any persons or users other than the members of the Council, or for any purpose other than that for which it was prepared.
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42/43 Limitations of Controls
Because of the inherent limitations of any internal control structure it is possible that, even if the controls are suitably designed and operating effectively, the control objectives may not be achieved so that fraud, error, or non-compliance with laws and regulations may occur and not be detected. An assurance engagement on internal controls is not designed to detect all instances of controls operating ineffectively as it is not performed continuously throughout the period and the tests performed are on a sample basis. Any projection of the outcome of the evaluation of controls to future periods is subject to the risk that the controls may become inadequate because of changes in conditions, or that the degree of compliance with them may deteriorate.
Independence
In conducting our engagement, we have complied with the independence requirements of the Australian professional accounting bodies.
Opinion
In our opinion, the Council has complied, in all material respects, with Section 129(1)(b) of the Local Government Act 1999 in relation to Internal Controls established by the Council relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities so as to provide reasonable assurance that the financial transactions of the Council have been conducted properly and in accordance with law for the period 1 July 2017 to 30 June 2018.
DEAN NEWBERY & PARTNERS CHARTERED ACCOUNTANTS
SAMANTHA CRETEN PARTNER
Signed on the 6th day of November 2018 at 214 Melbourne Street, North Adelaide, South Australia, 5006
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43/43
City of Port Lincoln
Council Administration Office
Level One, Civic Centre
60 Tasman Tce Port Lincoln SA 5606
T: 8621 2300 F: 8621 2399
Web: www.portlincoln.sa.gov.au
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