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Utahol Sdn Bhd (Utahol Plantation) MSPO CERTIFICATION PUBLIC SUMMARY REPORT UTAHOL SDN BHD (UTAHOL PLANTATION) 50451568 Lot 3682, Pandaruan Land District, dan Lot 1, Long Napir Land District, 98700 Limbang, Sarawak. 23/11/2018 DQS Certification (M) Sdn Bhd (689316-X) Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S, Setia Alam Seksyen U13, 40170 Shah Alam, Selangor, Malaysia. Tel: +603-3342 3259 (Hunting Line) Fax: +603-3358 3299 Page 1 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) 1. PUBLIC SUMMARY REPORT 1.1 Detail of Certification Assessment Date(s) of Audit: 21 -22/11/2018 Type of Audit: Initial Audit Stage 2 Scope of MSPO certification: Oil Palm Plantation MSPO Standard: MS 2530-3:2013 GENERAL PRINCIPLES FOR OIL PALM PLANTATIONS AND ORGANIZED SMALLHOLDERS Map: As attached 1.2 Details of the certified entity SPOC Management Contact Person: Rangga Ak Jerman Contact No: 084-326 155 Email Address: [email protected] MPOB License No, Scope of activity, 503767302000 , Menjual dan mengalih FFB# Expiry date: 30/09/2018 Certified area Ha: 5,700ha Planted area Ha: 2,556.56ha Estate / SPOC / smallholder - YPH : 16.84 (2017) Estimated tonnages of annual FFB 2018 (Jan – Oct) – 31,882.35 MT Production: 2017 (Jan-Dec) – 43,056.56 MT Mill - Estimated certified palm oil NA (CSPO) and certified palm kernel (CSPK) and processing capacity: Date of certificate issued and NA validity: Page 2 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) Other sustainability certifications: NA 1.3 Assessment Process Full name, qualification/education, working experience: Lead Auditor: 1. Edward Agong Ajan Auditors(s): 1. Mohd Shauki Bin Mohd Ghazali 2. 3. Audit plan: As attached Proposed dates of next surveillance 21 /11/2019 Annual Surveillance Audit 1 audit: Information on certified entities to Nil be audited in five years cycle: 1.4 Summary of Audit Results Audit summary and recommendation for certification. Certification Recommendation: This report details the audit results including strengths, opportunities, and weaknesses. These results were presented to your management at the closing meeting of the audit. You can use these results to improve the effectiveness of your management system. We look forward to continuing our partnership towards sustainable business success. In reference to MSPO Standard, Choose an item. the audit team recommends to DQS: ☒ Issuance of the certificate. ☐ Issuance of the certificate as soon as implementation of corrective actions has been demonstrated. ☐ Maintenance of the certificate. ☐ Maintenance of the certificate as soon as implementation of corrective actions has been demonstrated. ☐ Not applicable, due to extraordinary type of report. Page 3 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) Total number of: Non-conformities raised and status: Major: 0 Minor: 0 Corrective action: 0 Opportunities for Improvement (OFI): 8 Issues raised during stakeholder None consultation: Responses by certified unit: None 1.5 Official Sign-off of the assessment findings Lead Auditor Signature: Name: EDWARD AGONG AJAN Date: 23/11/2018 Page 4 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) MAP Location of BHB Plantation under Miri Division, Sarawak E 115d 3m 14.273s, N 4d 27m 16.972s Page 5 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) Audit plan Versiion : 27/10/2018 Ref. no. 50451568, 5045169 Company name UTAHOL SDN BHD Lot 3682 Pandaruan Land District, dan Lot 1, Long Napir Land District 98700 Limbang, Sarawak UTAHOL (2008) SDN BHD Site(s) Lot 5, Long Napir Land District, 98000 Limbang, Sarawak Standard(s) MS 2530-3:2013 Type of audit Stage 2 Audit Audit team Lead Auditor: EDWARD AGONG AJAN (EDW) LA In Training – MOHD SHAUKI BIN MOHD GHAZALI (SKI) Audit scope Plantation Audit language English, Bahasa Melayu Audit date 21 to 23 Nov 2018 Audit criteria Manual (name and number) : TBA; Version date: TBA; Number Action Plan from the previous audit: - Audit objective(s) Stage 2 - System Assessment ( SA ) Evaluate the implementation, including effectiveness of the management system Information and evidence about conformity to all MSPO requirements Performance monitoring, measuring, reporting Reviewing against key performance objectives and targets Performance as regards legal compliance and stakeholders expectation Operational control of the client's processes and respect to sustainability elements Internal auditing, management review and continual improvement Management responsibility for policies Links between the normative requirements, policy, performance objectives and targets Page 6 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) Competence of personnel Page 7 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) Time Subject; process Reference Unit; Participants Auditor(s) departme nt Date / Day 1 - (21/11/ 2018) 8:00am Opening Meeting MS 2530-3 Estate Top management / EDW / SKI Representatives 8.30am Site Visit Estate Manager EDW / SKI 8.30am Audit process data MS 2530-3 Estate Estate management EDW / SKI MPOB Licenses Principle 1 representative Geo-coordinate, Basic Data, google map Guideline - Review of previous action plans P1C1, P1C2, P1C3, Management commitment and P1C4 Responsibility Policies Document reviews Management Review Internal audit Continuous improvement 9.30am Transparency MS 2530-3 Estate Estate management EDW / SKI Information and Documentation Principle 2 representative -Information from stakeholder Guidelines -Internal communication P2C1, P2C2 -Stakeholder consultation, procedures Competent person 11.00am Transparency MS 2530 - 3 Estate Estate management EDW / SKI Traceability Principle 2 representative Standard of Procedure, Regular inspection Records of crop delivery and inspection Competent person 11.00pm Compliance to Legal Requirements MS 2530 - 3 Estate Estate management EDW / SKI Legal Register List, update Principle 3 representative Compliance status Land Used Right Customary Right (if applicable) 12.00pm Lunch EDW / SKI 1.00pm Social, Safety & Health MS 2530 - 3 Estate Estate management EDW / SKI SIA Principle 4 representative OSH Plan HIRARC Accident & emergency report Complaint and grievances 1.00pm Social, Safety & Health MS 2530 - 3 Estate Estate management EDW / SKI Page 8 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) Safety meeting Principle 4 representative Contribution for sustainable Employment condition Training and Competency 2.30pm Environment, Natural Resources, MS 2530 - 3 Estate Estate management EDW / SKI Biodiversity & Ecosystem representative (Environmental Management Plan) Environmental Objective Principle 5 Environmental Aspect & Impact Waste identification & management plan Water management plan Pollution assessment and action plan 5.00pm End of Day 1 Audit Date / Day 2 - (22/11/2018) 8.00am Environment, Natural Resources, EDW / SKI Biodiversity & Ecosystem Energy Management Non-renewable energy estimation 9.00am Stakeholders Consultation Stakeholders EDW / SKI 10.00am Best Practices MS 2530 - 3 Estate Estate management EDW / SKI Economic and Financial viability Plan Principle 6 representative Transparent & Fair pricing - contracts Contractor Management Subcontractor List MSPO Information Contract Agreement 10.30am Discussion EDW / SKI 11.00am Closing Meeting All relevant personnel EDW / SKI 12.00 End of Audit – WTK Utahol Sdn Bhd EDW / SKI Page 9 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) Time Subject; process Reference Unit; Participants Auditor(s) department Date / Day 2 - (22/11/ 2018) 2:00pm Opening Meeting MS 2530-3 Estate Top management / EDW / SKI Representatives 2.30pm Audit process data MS 2530-3 Estate Estate management EDW / SKI MPOB Licenses Principle 1 representative Geo-coordinate, Basic Data, google map Guideline - Review of previous action plans P1C1, P1C2, P1C3, Management commitment and Responsibility P1C4 Policies Document reviews Management Review Internal audit Continuous improvement 2.30pm Transparency MS 2530-3 Estate Estate management EDW / SKI Information and Documentation Principle 2 representative -Information from stakeholder Guidelines -Internal communication P2C1, P2C2 -Stakeholder consultation, procedures Competent person 4.00pm Transparency MS 2530 - 3 Estate Estate management EDW / SKI Traceability Principle 2 representative Standard of Procedure, Regular inspection Records of crop delivery and inspection Competent person 4.00pm Compliance to Legal Requirements MS 2530 - 3 Estate Estate management EDW / SKI Legal Register List, update Principle 3 representative Compliance status Land Used Right Customary Right (if applicable) 5.00pm End of Audit Day 2 \ Page 10 of 12 MSPO PUBLIC SUMMARY REPORT UTAHOL 2018.DOCX3 All aspects of the audit are considered confidential (Rev 03) Date / Day 3 - (23/11/2018) 6.00am Attending Muster MS 2530 - 3 Estate Estate management EDW / SKI representative 7.30am Site Visit Estate Manager EDW / SKI Cross check input gathered during on Principle 3 - 6 Estate site visit 7.30am Social, Safety & Health MS 2530 - 3 Estate Estate management EDW / SKI SIA Principle 4 representative
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