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Solicitation Number U.S. EMBASSY BELMOPAN SOLICITATION DOCUMENT Request for Quotation For Printing of manuals for Belize Police Department Solicitation No: 19BH2021Q0020 General Services Office: Contracting Office 19BH2021Q0020 – U.S. Embassy Belmopan Request for Quotation 1 SENSITIVE BUT UNCLASSIFIED THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS- PAGE OF PAGES REQUEST FOR | SMALL PURCHASE SET-ASIDE (52.219-4) 1 | 42 QUOTATIONS (THIS IS NOT AN ORDER) 1. REQUESTNO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST 4. CERT. FOR NAT. DEF. RATING NO. UNDER BDSA REG. 2 PR9975198 July 9, 2021 AND/OR DMS REG. 1 19BH2021Q0020 5A. ISSUED BY General Services Office, American Embassy Belmopan 6. DELIVER BY (Date) See SOW 4 Floral Park Road, Belmopan, Belize 5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY NAME TELE PHONE NUMBER FOB DESTINATION OTHER (See Schedule) AREA NUMBER CODE Jeimi Diaz 822-4011 501 8. TO: 9. DESTINATION a. NAME b. COMPANY a. NAME OF CONSIGNEE American Embassy Belmopan c. STREET ADDRESS b. STREET ADDRESS 4 Floral Park Road, Belmopan, Belize d. CITY e. STATE f. ZIP CODE c. CITY d. STATE e. ZIP CODE 10. PLEASE FURNISH QUOTATIONS TO THE IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please ISSUING OFFICE IN BLOCK 5A ON OR so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any BEFORE CLOSE OF BUSINESS (Date) costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of August 2, 2021 at 4:00 p.m. domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter 11. SCHEDULE (Include applicable Federal, State and local taxes) ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (a) (b) (c) (d) (e) (f) 1 Printing of manuals for Belize Police 1 Lot Department a. 10 CALENDAR DAYS b. 20 CALENDAR DAYS c. 30 CALENDAR d. CALENDAR DAYS 12 DISCOUNT FOR PROMPT PAYMENT DAYS % % NUMBER % % NOTE: Additional provisions and representations [ ] are [ ] are not attached. 13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO 15 DATE OF QUOTATION SIGN QUOTATION a. NAME OF QUOTER b. STREET ADDRESS 16. SIGNER c. COUNTY a. NAME (Type or print) b. TELEPHONE d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE NUMBER STANDARD FOR 18 19BH2021Q0020 – U.S. Embassy Belmopan Request for Quotation 2 SENSITIVE BUT UNCLASSIFIED SECTION 1 REQUEST FOR QUOTATION - SERVICE I. Scope of Services A. The Contractor shall provide printing services to the U.S. Embassy Belmopan. B. This is a firm-fixed price type of purchase order. C. The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items to the American Embassy Belmopan, located in Belmopan. D. All prices are in BZD. II. Pricing # Part # Description Quantity U/M Unit P. Total Delivery Price date 1 Printing of Belize 250 Each Police Department Field Officers Training Recruit GRADEBOOK 2 Printing of Belize 500 Each Police Department Field Officers Training Recruit WORKBOOK 3 Printing of Basic 500 Each Investigation Training Manual Delivery to: 1 Each 4 Floral Park Road, Belmopan Total: 19BH2021Q0020 – U.S. Embassy Belmopan Request for Quotation 3 SENSITIVE BUT UNCLASSIFIED 1.0 TYPE OF CONTRACT This is a firm-fixed price, single award contract, with the optional quantities. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. 2.0 EVALUATION FACTORS Award will be made to the lowest priced, acceptable, responsible quoter. The quoter shall submit a complete solicitation. The Government reserves the right to reject proposals that are unreasonably low or high in price. The Government will determine quoter acceptability will be determined by assessing the quoter's compliance with the terms of the RFQ. The following are the evaluation factors for this acquisition in order of importance. Factor FACTOR 1: Technical Specifications FACTOR 2: Delivery Schedule of Items FACTOR 3: PRICE; in that order Offerors should include specific details and delivery dates in their responses to this RFQ. All delivery dates shall be clearly stated under the appropriate excel column in the PRICING MATRIX above. If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy. 3.0 DELIVERY SCHEDULE All items shall be delivered to the U.S. Embassy Belmopan, within twenty (20) days after award of the contract resulting from this solicitation. 4.0 EFFECTIVE PERIOD OF CONTRACT This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and accepted by the Government at final destination in Belmopan. 5.0 SUPPLIES AND PRICES 19BH2021Q0020 – U.S. Embassy Belmopan Request for Quotation 4 SENSITIVE BUT UNCLASSIFIED The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under “ Place of Delivery” of this RFQ. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. 6.0 PRINTING SPECIFICATIONS: ITEM # 1: Printing of Field Officer Training Recruit Gradebook Specifications: Number of Pages: 40 including the cover Color of paper: white Size of pages: 8.5”x11” Cover: 100# Gloss Page Inside Pages: 60# Accent text Print: Full color, double sided Font: Arial, Calibri, Finish: Perfect Bound ITEM # 2: Printing of Field Officer Training Recruit Workbook Specifications: Number of Pages: 144 including the cover Color of paper: white Size of pages: 8.5”x11” Cover: 100# Gloss Page Inside Pages: 60# Accent text Print: Full color, double sided 19BH2021Q0020 – U.S. Embassy Belmopan Request for Quotation 5 SENSITIVE BUT UNCLASSIFIED Font: Arial, Calibri, Times New Roman Finish: Perfect Bound ITEM # 3: Printing of Basic Investigation Training Course Manual Specifications: Number of Pages: 268 including the cover Size of pages: 8.5”x11” Color of Paper: white Cover: 100# Gloss Page Inside Pages: 60# Accent text Print: Full color, double sided Font: Tahoma Finish: Perfect Bound 7.0 MARKETING AND SUBMISSION OF DOCUMENTS All items and associated documents shall be labeled and marked for, and the shipping documents, including original bill of lading, and a copy of the commercial invoice, shall be submitted as follows: Packaging Markings/Labeling: U.S. Embassy Belmopan #4 Floral Park Rd. Belmopan City, Belize Attn: GSO Warehouse/P.O. Number 8.0 WARRANTY To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror must provide within 30 days of notification of a warranty action the required information 19BH2021Q0020 – U.S. Embassy Belmopan Request for Quotation 6 SENSITIVE BUT UNCLASSIFIED to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity). 9.0 PLACE OF DELIVERY Delivery Terms: The VENDOR IS RESPONSIBLE FOR THE DELIVERY OF ALL ITEMS LISTED ABOVE FOB Destination: U.S. Embassy Belmopan. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment. The items being acquired will be donated to the government of the ultimate destination INL/Belmopan. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. Items shall be delivered to: U.S. Embassy Belmopan #4 Floral Park Road Belmopan, Belize ATTN: GSO Warehouse 12.0 CUSTOMS CLEARANCE AND TAX EXEMPTIONS If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Belize accordance with Section 9, Marking and Submission of Documents, of this contract. 13.0 SUBMISSION OF INVOICES The scanned invoice along with a copy of the applicable bill of lading, shall be submitted to the following email for payment: Designated Billing Office (DBO) Email: [email protected] 19BH2021Q0020 – U.S. Embassy Belmopan Request for Quotation 7 SENSITIVE BUT UNCLASSIFIED 14.0 INSPECTION AND ACCEPTANCE The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival
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