Roche Parish Council

ROCHE PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE ICT SUITE, TREGEAGLE BUILDING, ROCHE CP SCHOOL ON WEDNESDAY, 14TH MAY 2014 AT 7.09PM Present Cllr. P. Ames Mrs. J. Burdon Cllr. M. Edyvean (Vice-Chairman) (Parish Clerk) Cllr. J. Smith Cllr. B. Higman Cllr. P. Gale Cllrs. Mrs. S. Tippett Cllr. Mrs. A. Rawlings Cllr. Mrs. I. Northey Cwll. Cllr. J. Wood PCSO S. Tibbles 3 Members of Public Minute AGENDA ITEMS Action

124/14 Apologies:- Councillors D. Laishley-Hayward, Ms. A. Carne

125/14 Monthly Neighbourhood Beat Manager Report:- PCSO S. Tibbles reported as follows:-  Crime Figures for the period from 16th April to 13th May – Criminal Damage = 3 (1 detected); Burglary = 3 (0 detected); Theft = 3 (0 detected); Possession of Drugs = 1 (0 detected); Assault = 2 (1 detected). Total = 12 (2 detected).  PCSO S. Tibbles reported he had been approached by a member of the public regarding the traffic at Trezaise. Vice-Chairman thanked PCSO Steve Tibbles for attending the meeting and reporting to the Parish Council. 126/14 Monthly Cornwall Councillor Report:- Cornwall Councillor J. Wood reported as follows:-  Traffic in Victoria Road, Roche – He has received complaints they are having damage to their properties, due to sheer vibration on the road from lorries and larger vehicles, this is also why the drains are continually breaking away. He went out yesterday with a letter to people and went last night for replies before the Parish Council Meeting. Along the road 21 people want the humps removed and 5 people want them retained. Cormac Highways have been informed and are going out to take a serious look at them and meetings are being held to discuss this further due to the sheer number of people wanting them removed. It is the heaviest used B road through Cornwall at the moment. Councillor B. Higman advised his concerns were with the new development at Finsbury Rise and whether this could cause more speeding traffic along this stretch of road if the humps are removed. Cornwall Councillor J. Wood advised there would still be some form of traffic calming.  PCSO S. Tibbles reported he had received concerns regarding the sheer traffic and crossing the road on the new estate next to the Cemetery and he has suggested she contacts Cornwall Councillor J. Wood and the Parish Council. Cornwall Councillor J. Wood advised this would need to be looked at along with the Doctors Surgery as well in the village at some point in the future.  Glebe Land development – he could not get hold of the Bishop and he has written him a letter. He has lodged a complaint for this as an open space. The County Planners are against this which is good. He read a letter that had been sent to Bishop Tim from him with a copy of the application for the green space, of which a copy was passed to the Parish Clerk for retention.

Chairman thanked Cornwall Councillor J. Wood for attending the meeting and reporting to the Parish Council. 127/14 Public Forum:- Two members of the public queried when the planning applications would be considered as they wished to be in attendance for any questions if required. Vice-Chairman suggested they contact the Clerk for the date of the meeting to be arranged later. 128/14 Members Declaration of Interest on items raised on the Agenda/Requests for Dispensation:- None. 129/14 Election of Chairman and Vice Chairman and Declaration of Acceptance of Office:- Councillor D. Laishley-Hayward was nominated for the position of Chairman (Proposed: Councillor P. Gale; Seconded: Councillor P. Ames)

Councillor P. Ames was nominated for the position of Vice-Chairman, he duly accepted and signed his Declaration of Acceptance of Office (Proposed: Councillor B. Higman; Seconded: Councillor P. Gale)

Action: Clerk to inform Cornwall Council of the positions for their records. Clerk 130/14 Election of Sub-Committees:- Sub-Committees agreed as follows with Chairmen:- Finance: Councillors P. Ames (Chairman of Finance), D. Laishley-Hayward, Mrs. S. Tippett, M. Edyvean, J. Smith, P. Gale, B. Higman, Ms. A. Carne, Mrs. I. Northey, Mrs. A. Rawlings Burial: Councillors J. Smith (Chairman of Burial), D. Laishley-Hayward, P. Ames, Mrs. S. Tippett, P. Gale, B. Higman, M. Edyvean, Ms. A. Carne, Mrs. I. Northey, Mrs. A. Rawlings Footpaths: Councillors Mrs. S. Tippett, M. Edyvean, Ms. A. Carne Planning: Councillors M. Edyvean (Chairman of Planning), P. Ames, J. Smith, D. Laishley-Hayward, P. Gale, B. Higman, Mrs. S. Tippett, Ms. A. Carne, Mrs. I. Northey, Mrs. A. Rawlings Playing Fields/Hanging Baskets/Roche in Bloom: Councillors D. Laishley- Hayward, M. Edyvean, P. Ames, Mrs. S. Tippett, Mrs. A. Rawlings, Parishioners - PCSO Steve Tibbles, Martin Tippett, Parish Clerk (Proposed: Councillor B. Higman; Seconded: Councillor Mrs. A. Rawlings)

Chairmen to remain as in place as per current on Sub-Committees, to ensure the Website is up to date. 131/14 Election of Representatives:- Representatives agreed as follows:- China Clay Area Committee: – Councillor B. Higman Par & Newquay Branch Line: Councillor P. Gale Roche Sports Complex: Councillor M. Edyvean, Councillor D. Laishley- Hayward, P. Ames and Parish Clerk Action: Clerk to inform Roche Sports Complex Clerk Roche Village Learning Partnership: Vacancy Roche Village Hall Management Trustees: Councillor D. Laishley-Hayward Action: Clerk to inform Roche Village Hall. Clerk Press Officer/Representative on Parish Magazine: Councillor Ms. A. Carne with some assistance from Councillor B. Higman as required Roche Aid in Sickness Charity Trust: Mr. Derek Newman and Councillor Mrs. S. Tippett (Proposed: Councillor B. Higman; Seconded: Councillor Mrs. S. Tippett)

Confirmation of Parish Minutes/Meeting held on the 16th April 2014:- 132/14 Resolved the Minutes of the Monthly Meeting held on the 16th April 2014 as circulated be approved and signed by the Chairman with the following amendments Page 1 Min.93/14 … juridical … …ahead as no… … The Parish is… Page 2 Min.93/14 …to say no to any … Page 3 Min.94/14 … years ago … Page 4 Min.331/12 … funding… Page 6 Min.99/14 …to lift a… (Proposed: Councillor P. Gale; Seconded: Councillor B. Higman) th 133/14 Matters Arising from the Minutes of the Meeting held on the 16 April 2014:- Page 1 Min.90/14 Parish Councillor Vacancy:- Clerk reported this matter was still on-going and would continue to be advertised Action: Keep Pending. Clerk

Page 2 Min.94/14 Glebe Land Development:- Clerk reported a response had been received from Cornwall Council advising the current draft Local Plan does not identify specific areas for open space at this stage. This type of work is being undertaken for the Allocations Document for the main towns, which will follow the current Local Plan. In smaller towns and villages the Local Plan supports the development of Neighbourhood Plans to outline how their

communities manage change. We provide some guidance on the Council’s web pages. As part of that process, areas can be designated for their environmental value. A further consideration would be to identiy the area as “village greens”. This is a specific legislative framework which allows communities to protect land which has a well-documentated community use. If you wish to persue this approach, the background information and forms can be found on the Council’s web site; search for “commons”. Copy correspondence had also been received from Matthew Taylor and an email from Reverend Ruth Murfitt with Section H Action: Clerk to inform Reverend Clerk Ruth of correspondence from Cornwall Councillor J. Wood to Bishop Tim.

Page 4 Min.331/12 S106 Unilateral Agreements:- Clerk reported this has now been included as an item on the agenda.

Page 4 Min.250/13 BT Internet and Telephone Line:- Clerk reported she had not been able to speak to BT about this and would now follow up Action: Keep Clerk Pending.

Page 4 Min.38/14 New Bank Account for Solar/Wind Farm Funds:- Clerk suggested keeping this on the minutes so when the first amount of funding is available we can proceed with opening the new account Action: Keep Clerk Pending.

Page 4 Min.52/14 Evacuation Procedure – School to use bottom gate of Cricket Club:- Clerk reported she wished to keep this matter pending Action: Clerk Keep Pending.

Page 4 Min.68/14 Meeting to discuss Leases:- Clerk reported this was now an agenda item this evening.

Page 4 Min.79/14 Footpath for Victoria Road:- Clerk reported a response had been received from Steve Double advising he would be happy to come and have a chat to see how he could assist with this issue Action: Clerk to Clerk send another letter to Bert Biscoe reminding him we have a railway station and people need to use a footpath to get to catch a train. 4

Page 4 Min.79/14 Keir – Pledge for Community:- Clerk reported no response had been received from Kier Developments and a further letter had been sent Action: Keep Pending and follow up with Sean Stapleton at Truro Office.

Page 5 Min.99/14 Dumping of earth at Gracca Lane:- Clerk reported details had been sent in but nothing heard to date Action: Keep Pending. Clerk

Page 8 Min.110/14 Emergency Plan: Clerk reported details had been sent as part of the report the the Parish Magazine and no-one had come forward to Clerk date. Any letters received for or against any Planning Applications:- Letter 134/14 received from Withiel Commercials in respect of planning application PA14/03693 – Mount Pleasant Sustainable Selfbuild Ltd to be taken to the Planning Sub-Committee Meeting to be arranged.

PCSO S.Tibbles left the meeting at 7.48pm. 135/14 Planning Applications/Correspondence:- To Confirm Minutes from Planning Sub-Committee Meeting held on Tuesday the 29th April 2014:- Chairman of Planning presented a report on applications considered by the th Planning Sub-Committee at a meeting held on the 29 April 2014 for confirmation of approval (Proposed: Councillor M. Edyvean; Seconded: Councillor Mrs. I. Northey)

Matters Arising from the Planning Meeting held on 29th April 2014:- None.

Planning Applications Received to date:- PA14/03693 – Mount Pleasant Sustainable Selfbuild Ltd – Outline planning

permission for proposed exemplar sustainable self-build development consisting of 8 no exemplar sustainable self-build plots (use Class C3), 2 no affordable sustainable self-build plots (use class c3) and 1 no sustainable B1 unit/D1 nursery plot with access to be decided, Land at Mount Pleasant, West of Auberge Asterisk, Withiel Road, Roche – Next Planning Sub-Committee Clerk Meeting to be arranged

PA14/02863 – Mr. & Mrs. S. Buckland – New dwelling, Plot 6, Land at Wheal Rose, Roche – Next Planning Sub-Committee Meeting to be arranged Clerk

PA14/02864 – Mr. & Mrs. A. Cooper – New dwelling, Land at Wheal Rose, (Plot 3), Roche Road, Bugle - Next Planning Sub-Committee Meeting to be Clerk arranged

PA14/02872 – Mr. & Mrs. K. Buckland – New dwelling, Land at Wheal Rose, (Plot 5), Roche Road, Bugle - Next Planning Sub-Committee Meeting to be Clerk arranged

PA14/03709 – MacDonald’s Restaurant Ltd – 3 no. Internally illuminated signs behind shop front, Unit 10 Cornish Gateway Services, Victoria, Roche – Next Planning Sub-Committee Meeting to be arranged Clerk

PA14/03710 – MacDonald’s Restaurant Ltd – Installation of freestanding 12m pole sign, Unit 10 Cornish Gateway Services, Victoria, Roche – Next Planning Sub-Committee Meeting to be arranged Clerk 5

PA14/03671 – Life Coffee Cafes Limited – 1 fascia sign (located behind shopfront glazing on entrance elevation facing A30), Costa Coffee, Unit 1 Clerk Cornish Gateway Services, Victoria, Roche – Next Planning Sub-Committee Meeting to be arranged

PA14/03906 – Mrs. E. Polmounter – Proposed demolition of existing garage/outbuildings, erection of a dwelling and associated works, 30 Tremodrett Road, Roche – Next Planning Sub-Committee Meeting to be Clerk arranged

PA14/03796 – Cornish Gateway Services Ltd – Fascia and totem signage, Land at Woodland Barton Farm, Victoria, Roche – Next Planning Sub- Clerk Committee Meeting to be arranged

Planning Results received to date:- PA14/01747 – Malthurst Limited – Advertisement Consent: Canopy and erection of illuminated and non-illuminated shop fascia signs and pole sign to service station, BP Cornish Gateway Services, Victoria, Roche – Approved

PA14/02028 – Mr. D. Wilson – Demolition of existing single storey rear extension and erection of new 2 storey flat roof rear extension. Demolition of existing garage and erection of a new relocated flat roof garage, 47 Tremodrett Road, Roche – Approved

PA14/02102 – Mr. Graham Burdon – Lifting of conditions 2 and 3 (holiday and ancillary occupancy restrictions) on decision notice 10/00888 dated 29/10/2010, Moorland View and Likely Sunset, Belowda Road, Belowda, Roche – Approved

PA14/03091 – Mr. John Burton – Discharge of condition 2 of PA11/02965 for new vehicle access onto the site from the public highway regarding visibility splays, Saddle Rock Mine, Belowda Beacon, Belowda, Roche – Discharge of condition – not acceptable

PA14/02729 – Mr. Alan Hingston – Submission of details to discharge condition 3 in respect of decision notice PA13/04842, The Old Methodist Chapel, Trezaise Road, Roche – S52/S106 and discharge of conditions apps 136/14 Monthly Accounts for Approval (including (a) Offer of Annual Membership to CALC; (b) Clays Trail Partnership – Proposal Plan for 2014 and Funding Request; (c) Cruse Bereavement Care Appeal):-

Monthly Accounts for Approval :- It was proposed that the Council approve the accounts for payment as listed on the attached schedule (Proposed: Councillor P. Ames; Seconded: Councillor P. Gale) Motion Carried

Offer of Annual Membership to CALC:- It was resolved not to join on this occasion (Proposed: Councillor P. Gale; Seconded: Councillor Mrs. A. Clerk Rawlings)

Clays Trail Partnership – Proposal Plan for 2014 and Funding Request:- It was resolved not to donate on this occasion (Proposed: Councillor P. Gale; Clerk Seconded: Councillor Mrs. A. Rawlings) 6

Cruse Bereavement Care Appeal:- It was resolved not to donate on this Clerk occasion (Proposed: Councillor B. Higman; Seconded: Councillor P. Gale) st 137/14 Approval of Annual Accounts for the year ending 31 March 2014:- It was resolved to approve the accounts set out pending internal audit by Ken Abraham (Proposed: Councillor B. Higman; Seconded: Councillor J. Smith) Motion Carried 138/14 Cemetery Matters including any memorial/inscription applications:-

Application for Memorial:- Kerrow Memorials for a small memorial in the new side of the Cemetery Memorial, details to be forwarded if this size is allowed Action: It was resolved to defer until we know exactly what side of the Cemetery this is on and the grave number (Proposed: Councillor J. Smith; Clerk Seconded: Councillor B. Higman)

To confirm Minutes from the Burial Sub-Committee Meeting held on Tuesday the 29th April 2014 and acceptance of contents and any matters arising:- Chairman of Burial presented the Minutes of the Burial Sub-

Committee Meeting held on the 29th April 2014 for confirmation of approval with amendments as follows Page 1 … reported that to deal with the issue of who has done...... a lot of the graves have ...... time. It was agreed to monitor new work on graves to ensure compliance...... reported the street light outside... (Proposed: Councillor J. Smith; Seconded: Councillor) Motion Carried

Matters Arising from Minutes of the Burial Sub-Committee Meeting held on Tuesday the 29th April 2014 and acceptance of contents and any matters arising:- Chairman of Burial reported the street light is still one even Clerk though it has been reported Action: Clerk to report street light again.

Updating Registry of Graves:- Clerk reported she had heard from David Hancock this week and he confirmed that he could no longer carry out the survey as he did not have the necessary equipment. Clerk advised the only missing details in the book are from 2004 to date and said it could take some considerable time but she could take a look to see if she could carry out to produce some new records to be added as an addendum to the existing folder Action: Clerk to bring up to date as and when time allows. Clerk

Extension to Roche Cemetery:- There had been nothing further heard in respect of the land.

Tree in Field next to Church Yard:- Clerk reported this is in progress and she had heard from the County Tree Officer regarding the TPO for the Ash Tree requesting some further information as to why this was required. Clerk advised she had sent some information received regarding possible development on the land. The County Tree Officer advised this gave him a clearer picture and if any planning application were to be granted which showed the tree as removed it would over-ride a Tree Preservation Order. However, a Tree Preservation Order on the tree might accentuate its importance and might lead to a layout which allowed retention. He would have a more detailed look at the tree and provide feedback Action: Keep Pending. Clerk

Audit of Mortuary – Mowers/Ride on Mower and General Buying and Replacement of Equipment and Proposed Works next to Mortuary:- Clerk and Councillor M. Edyvean reported it was a shock. The Mountfield Mower is to be a write-off and the John Deere may need approximately £250.00 or so spent on it. We went through the whole of the Mortuary and various items. It appears a lot of equipment belong to the Environment Warden and he was happy to leave some of it. The list of items that would possibly need to be purchase in future years was read out. A lot of the equipment was in quite a bad condition and some needs to be replaced.

There was a considerable amount of scrap iron in the Cemetery and a lot of this belonged to the Environment Warden. Vice-Chairman proposed deferring until Staffing Matters.

Councillor J. Smith had a query today regarding someone re-selling a burial plot. He believes the last time we paid the original fee and a possible administration fee to be dealt with. Clerk to follow up what was actioned the last time, in case we are approached. It was suggested this could be added as an addendum to the Burial Fees and Charges in due course. 139/14 Roche Public Conveniences:- Clerk reported that the original paperwork received was incorrect and since this it has come back incorrect again. It is hoped the works would be carried out by the 31st August 2014. Articles for Parish Council Website/Monthly Magazine Report:- Clerk 140/14 reported the website is going well and any news and events could be forwarded for inclusion. Councillor B. Higman asked for agenda item to be put on both on Village Plan and if anyone has any ideas to let the Clerk know or if they are willing to be involved in helping set up the Plan Action: Clerk to put in Village Magazine and on the Website. Clerk 141/14 Playing Fields:- Councillor M. Edyvean reported that remedial action has taken place with regards to the mud underneath the swing, which he would like to discuss under staffing.

National Lottery Application and Matched Funding:- Councillor M. Edyvean advised there was no update at the present time. 142/14 Renewal of Lease:- Clerk and Vice-Chairman advised a meeting will be held with Football Club, Social Club and Cricket Club. Clerk advised that apparently the Cricket Club do actually have a lease as confirmed by Mr. Jack Burdon. 143/14 Bus Shelters:- Clerk reported the Insurance Company had now agreed to the repairs to the Bus Shelter at Bilberry and Councillor P. Gale had been copied in on correspondence regarding repairs Action: Keep Pending. Clerk

144/14 Footpath Signs/Matters & Footpath for Victoria – Survey Costings:- Cornwall Councillor J. Wood reported he had not got the costings and would get back to the Parish Council in due course on this. 145/14 Roche Railway Station & Noticeboards in the Parish:- Councillor P. Gale reported there is no station news and he still has to meet the Head Teacher. 146/14 Section 106 Agreements:- Vice-Chairman reported the reason for this being included on the agenda is because of the national wording/template, etc. He wants to move forward on the Woodland Barton (Jon Hyatt) and we have received a contract which he wants to go through with a couple of Councillors and remove a lot of items. We do not wish to have the Clerk have to go through every year and have to send press releases, etc. A meeting would be arranged to discuss this and go through. 8

Traffic Calming Issues for Roche:- Cornwall Councillor J. Wood dealt with 147/14 earlier under his report. 148/14 Correspondence – Clerk listed correspondence and actions required: 1. W.S. & Mrs. E.J. Carkeek – Concerns at Tremodrett Road. Councillor Mrs.S. Tippett reported her daughter was out on her bike tonight and said she had narrowly been missed by a hammer, which was witnessed, so there is obviously a serious problem in this area Action: Clerk to pass a copy to PCSO S. Tibbles and Environmental Health at Cornwall Council Clerk and reply advising this has been forwarded to both parties 2. Cornwall Council – Crime Prevention Small Grant Scheme 3. Lloyds Bank – Changes to Account Names 4. Sovereign – Online Tool to help search for funding (Councillor M. Edyvean) 5. Cornwall Council – St. Michaels Chapel, Roche Rock – Proposed Work

6. Cornwall Council – European Parliamentary Election 22nd May 2014 7. Steve Shaw, Local Works – Support more funds for Parish Councils 8. The Centenary of the Great War – Book marks 9. Clerks & Councils Direct Magazine (Councillor Mrs. S. Tippett) 10. Cornwall Council – Precept and Council Tax Split Information 11. Cornwall Council – Information Bulletins 12. Cornwall Council – Free Trees from Woodlands Trust 13. Cornwall Council – Delivery of Council Services in China Clay Area 14. Cornwall Council – The Value of Local Bus Services in Cornwall 15. Cormac – Defraud Customers

16. St. Austell Voice - Community Page Roche Action: Resolved Clerk calls her and updates her on the problems/issues in the village, asking she Clerk drives down to the bottom of the village to view the traffic problems with Victoria Road and the whole village and the footpath and how we have been striving for years to get one in place and also one for Trezaise and the large amount of money to carry out this work. We have had lottery funding and 106 funding for the park and made a difference to the park but we would like to put some exercise equipment in at some point. 17. Imerys – Demolition of The Old Instrument Workshop at Nanpean 149/14 To arrange any Sub-Committee Meetings required:- Planning Sub- Committee and Finance Sub-Committee Meetings to be arranged for Wednesday 28th May 2014 at 7.30pm in the ICT Suite, Tregeagle Building, Clerk Roche CP School. 150/14 Any Other Urgent Business:- None.

151/14 Date of next Meeting:- Wednesday the 11th June 2014 at 7.00pm in the ICT Suite, Tregeagle Building, Roche CP School.

There being no further business to discuss the meeting closed at 8.46pm

Signature: ……………………………………………… Chairman

Date: 11th June 2014