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AGM DOCUMENTS 1. Agenda for the Meeting on Monday 26Th October At

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AGM DOCUMENTS 1. Agenda for the Meeting on Monday 26Th October At AGM DOCUMENTS 1. Agenda for the Meeting on Monday 26th October at 7.30pm 2. Minutes of the 2019 Meetings 3. Vicar’s Annual Report 4. Annual PCC Report and Financial Reports. 1. ST. ANDREW’S PARISH CHURCH, LONGTON. THE ANNUAL VESTRY MEETING & THE ANNUAL PARISH MEETING MONDAY 26th OCTOBER, 2020 COMMENCING AT 7.30pm in the CHURCH AGENDA: ANNUAL VESTRY MEETING - ELECTION OF CHURCHWARDENS 1. Opening Prayers 2. Apologies for absence 3. Appointment of Churchwardens 2020/2021. a. Minutes of the meeting for the Election of Churchwardens 29.4.19 b. Chairman’s Comments. c. Elections ANNUAL PAROCHIAL MEETING. Minutes of the Annual Parochial Meeting 29.4.19. 2. Chairman’s Report and Comments. (already circulated) 3. Annual Report and Financial Statements of the PCC: Year ended 31.12.19 (Charities Act 1993) a. Annual Report. b. Statement of Financial Activities c. Balance Sheet & Notes d. Independent Examiner’s Report. 4. Electoral Roll 5. a. Report on the property of the PCC, the fabric, goods and ornaments of the Church. b. Presentation of the Church Log Book (Terrier) and Inventory. 6. Synod Report. 7. Annual Report of the Parish Safeguarding Officer 8. Election of new members to the PCC 9. Proposal that the Readers be accepted as ex-officio members of the PCC 10. Confirmation of Sidespersons - 2020/2021 11. Appointment of Independent Examiner to the PCC for the year ending 31.12.20 12. The Churchwarden’s Measure 13. Other matters of Parochial or general interest (inc questions and comments submitted to the Chairman in advance of the Meeting) 14. Closing Prayers. SOCIAL DISTANCING WILL BE MAINTAINED AT ALL TIMES IN THE CHURCH AND FACE COVERINGS MUST BE WORN THE MEETING WILL BE AS SHORT AS WE CAN MAKE IT TO LIMIT THE TIME SPENT IN THE BUILDING ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 2. Longton St Andrew The Minutes of the Annual Vestry Meeting and the Annual Parish Meeting held in the Church Hall at 7.30pm on Monday 29th April 2019 Annual Vestry Meeting 1. Opening prayers 2. Apologies for absence: Mrs A Parkinson, Mr A Bateson, Mrs C Bateson, Mr C Coxhead, Mrs J Whitehead, Mr J Miley, Miss E Anderton, Mrs K Broadley, Mrs S Molder, Mrs C Grilli 3. a. Minutes of last year’s meeting were proposed by Mr D Thompson and seconded by Mr M Reynolds. Accepted as a true record. b. Chairman’s Comments – the Vicar thanked the Church Wardens for their help and support during the past year, both personally and also on behalf of the Parish. c. The following nominations were received: Mrs J Bond - Proposed by Mrs J Doerich and seconded by Mr J Miley Mr M Reynolds – Proposed by Mrs B Baller and Mrs M Nuttall Both were duly re-elected, and it was noted that Mrs Bond had agreed to stand for only one year, under the Church Warden’s Measure (see later under 12.) Annual Parochial Meeting 1. Minutes of the meeting in 2018 were proposed by Mr K Dowley and seconded by Miss A Lyles and accepted as a true record. 2. Chairman’s report – previously circulated. No questions 3. Treasurer’s report a. Pages 1 – 4 The Annual Report – proposed by Mrs S Rawlings and seconded by Mrs M Thompson. Accepted by the meeting b. Pages 5 & 6 and pages 9 – 13. Mrs S Tipping spoke to her report, explaining that the format has to be this complicated as we own too much in assets, principally the church hall. Page 5&6 are the summary, with pages 9 – 13 being the details. Sadly we have lost a number of Gift Aid and donors during the year. She asked that givers notify her of any change in tax circumstances. Collections are slightly up on last year, partly because of the school services and major services such as Remembrance Sunday. Fees are down as there have been fewer funerals. Major works as shown include the work on the stage and lighting in the Hall. Assets shown as the book figures but cannot be sold. Investments are slightly down on the day. Investments usually bring in between £350 and £400 pa. Restricted figures shown on p.13 covers the payments for electrical work. There were no questions on the figures. Proposed Mrs J Doerich, seconded Mr D Thompson Accepted by the meeting. c. Pages 7 & 8 – these pages remain the same each year. Proposed Mrs C Mitchell, seconded Mr K Dowley. Accepted d. Page 14 – the Independent Examiner’s Report -self-explanatory, she does an excellent job and oversees every detail. Proposed Mrs J Slinger, seconded Mrs J Powys. Accepted. Mrs S Tipping demonstrated the new smart donation equipment – a very simple system, using card payments. Can be used in conjunction with Gift Aid envelopes. The Vicar thanked Mrs Tipping for all the work that she does during the year and also for presenting the Reports. Banking money has become even more difficult with the closure of local banks. The Vicar also proposed a vote of thanks to the Independent Examiner 4. Electoral Roll – in 2018 there were 213 on the roll, now 136 after the completion of the new Roll. Still too many people on the roll who do not attenC church regularly. Each person listed cost £240 on the annual share. 5. Report on the Fabric and Property – there is a Chancellor’s Visitation in June, even if the electricians are still in. The PCC expressed thanks to Mr C Coxhead for his work in ensuring that the Graveyard is made safe. There have been many issues during the year, not east of which was ‘The Hole’. The Vicar thanked Mr Reynolds for his perseverance and hard work in getting resolution to the problem, despite Lancashire County Council never actually communication with the Church. Lighting and Rewiring: The wiring situation was fortunately discovered before the building was damaged. The electricians are doing an excellent job and were praised for their cleanliness. The work should be finished within 4 weeks of the meeting. The work is expected to cost £64k and it is hoped to replace this the maintenance fund over the next couple of years. The Vicar also thanked Mr Reynolds and the Gardening Group for making the grounds so attractive. The Vicar also thanked Mr D Thompson for all his work on the Parish Hall, including the 100 club. 6. Synod Report – Mrs C Greenlees reported on those meetings she had attended during the year. The Rev Simon Cox of Blackpool spoke about the work of Churches Together in Blackpool, providing soup kitchens, food banks and social workers. The meeting also heard about the Bishop’s Harvest appeal for Brazil, encouraging schools to take part. The November meeting heard about the fall in the number of ordinands each year, safeguarding issues and climate change. Bishop Jill Duff spoke about Mission, challenging us to plant new churches in urban areas. 7. Safeguarding – report had been circulated. Mrs Kathryn Pym will be working alongside the Vicar this year and will be taking over as Parish Safeguarding Officer next year. The Vicar has attended 3 courses and the PCC will be undertaking some sessions during the year. We will be posting the Parish Safeguarding Policy on the web page and anyone taking up a post will require references. Risk Assessments will be required for all activities. No adult should be alone with a child at any time in the Church or the Hall. Any complaints must be passed to the Vicar who will inform the Diocese. Every allegation will be taken seriously. We all have a duty to create a safe environment in the church for children and vulnerable adults. 8. Election of PCC members – there were two nominations; Mrs Jennie Towers – proposed by Mrs J Bond and seconded by Mrs C Bates Mr Alan Moncrief – proposed by Mrs J Bond and seconded by Mr M Reynolds Elected unanimously. 9. Proposal that the Readers be accepted as ex-officio members of the PCC – Mrs J Slinger Proposed Mrs J Doerich and seconded by Mr A Moncrief. Accepted. The Vicar reported that Alan Bateson is doing well in the new nursing home and compliments Carol on her determination and fight to get better care for Alan. Mrs Joan Doerich is now exploring a vocation as a Reader. We wish her well. 10. Confirmation of the Sidespersons – the list had been circulated. Proposed Miss A Lyles and seconded by Mr T Carter. Accepted. 11. Appointment of the Independent Examiner: Mrs L Fryer of PND Accounting; Proposed by Mrs S Tipping and seconded by Mr D Thompson. Accepted. 12. The Church Wardens’ Measure - St Andrew’s adopts the legal arrangement of a 6-year maximum of service, with up to two more years, if warranted. Proposed: Mr K Dowley and seconded by Mrs M Thompson. Accepted 13.Any other business: Mrs Rimmer gave notice of her intention to stand down as PCC Secretary from April 2020. 14 Closing words – the Vicar spoke how difficult it is to get people to listen to the Church as the current generations have no Church background and therefore no idea how to behave in Church when they attend Baptisms and Marriages. History shows that although there is a decline in Church attendance, this will recover. It is our duty to keep the rumour of God alive in the world. The Vicar asked for our prayers for Ann and himself over the next 18 months as they prepare to move on to the next stage off their lives following retirement. Mrs C Greenlees thanked both Andrew and Ann for their work in the Parish.
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