CITY ADMINISTRATION COMMITTEE'S MINUTES.

Glasgow, 14th June 2018.

City Administration Committee.

Present: Susan Aitken (Chair), Bill Butler, Malcolm Cunning, Chris Cunningham, Feargal Dalton, Michelle Ferns, Allan Gow, Archie Graham, Greg Hepburn, Ruairi Kelly, Matt Kerr, Thomas Kerr, Jennifer Layden, John Letford, Frank McAveety, Elaine McDougall, Christy Mearns, David Meikle, Jon Molyneux, Martin Rhodes, Anna Richardson, Russell Robertson and Soryia Siddique.

Also present: Philip Braat and Maggie McTernan.

Apologies: Dr Martin Bartos, Maureen Burke, Mhairi Hunter, Kim Long, David McDonald and Kenny McLean.

Attending: N Lyttle (Clerk); A O’Donnell, Chief Executive; M McKenna, Executive Director of Education Services; M Booth, Executive Director of Finance; G Gillespie, Executive Director of Neighbourhoods and Sustainability; I Robertson, Director of Property and Land Services; C Forrest, Director of Governance and Solicitor to the Council; and A Eccles (for the Chief Officer, City Health and Social Care Partnership).

City Administration Committee - Appointment of substitute member approved.

1 In terms of Section 1(4) (d) of the Scheme of Delegated Functions, the committee approved the appointment of Bailie Christy Mearns as a substitute member for Green Group members on this committee.

Integrated Grant Fund – Area Partnership allocations for 2018/19 approved.

2 With reference to the minutes of 31st May 2018 (page 143 hereof) agreeing to continue consideration to the next meeting of this committee of the proposed allocation of £1.6m of Integrated Grant Fund to Area Partnerships for 2018/19, Bailie Robertson, Depute City Convener for Empowering Communities, presented a report regarding the matter, advising that

(1) the 2018/19 budget process for Area Partnerships had adopted a revised allocation methodology reflecting a 75% deprivation and 25% population basis, resulting in 12 wards gaining and 11 wards potentially losing funding and as a consequence of this change, additional funding of £238,000 had been added to the overall Area Partnership Budget to ensure that no ward suffered any loss, resulting in 12 wards benefitting directly from the revised allocation methodology reflecting relative deprivation; and

Glasgow City Council, City Chambers, Glasgow G2 1DU (2) the revised methodology used was based on Scottish Index of Multiple Deprivation (SIMD) 16, the Scottish Government’s official tool to identify those areas within suffering the effects of poverty and inequality and SIMD was a relative index which incorporated several different aspects of deprivation combined into a single index.

After consideration, the committee approved the undernoted Integrated Grant Fund allocations to Area Partnerships for 2018/19.

Area Partnership Base SIMD Total allocation allocation (as per 2017/18)

Linn (Ward 1) £60,090 £10,284 £70,374

Newlands/Auldburn (Ward 2) £57,690 - £57,690

Greater Pollok (Ward 3) £60,853 £19,673 £80,526

Cardonald (Ward 4) £59,000 - £59,000

Govan (Ward 5) £59,862 £18,456 £78,318

Pollokshields (Ward 6) £57,795 - £57,795

Langside (Ward 7) £57,748 - £57,748

Southside Central (Ward 8) £59,328 £14,982 £74,310

Calton (Ward 9) £60,351 £24,691 £85,042

Anderston/City/Yorkhill (Ward 10) £58,029 - £58,029

Hillhead (Ward 11) £57,151 - £57,151

Victoria Park (Ward 12) £55,718 - £55,718

Garscadden/Scotstounhill (Ward 13) £60,654 £16,611 £77,265

Drumchapel/Anniesland (Ward 14) £60,213 £13,251 £73,464

Maryhill (Ward 15) £57,465 - £57,465

Canal (Ward 16) £60,210 £32,970 £93,180

Springburn/Robroyston (Ward 17) £60,454 £27,634 £88,088

East Centre (Ward 18) £61,275 £39,911 £101,186

Glasgow City Council, City Chambers, Glasgow G2 1DU (Ward 19) £58,831 £ 3,102 £61,933

Baillieston (Ward 20) £56,845 - £56,845

North East (Ward 21) £58,283 £16,516 £74.799

Dennistoun (Ward 22) £57,119 - £57,119

Partick East/Kelvindale (Ward 23) £57,395 - £57,395

Total £1,352,359 £238,081 £1,590,440

Special Needs Playschemes Transport £40,000

City-wide Playschemes Allocation £32,627

Total £1,424,986

RUGGEDISED project – Acceptance of European Commission Horizon 2020 programme funding approved.

3 Councillor Richardson, City Convener for Sustainability and Carbon Reduction, presented a report regarding the award of funding from the European Commission Horizon 2020 programme, advising that

(1) Glasgow was part of the project consortium RUGGEDISED (Rotterdam, Umea and Glasgow: Generating Exemplar Demonstrations in Sustainable Energy Districts), led by Rotterdam, which in April 2016 had submitted a bid to the European Commission Horizon 2020 programme for funding to develop innovative sustainable energy districts in each of the Lighthouse cities of Rotterdam, Umea and Glasgow and to have elements of those districts replicated in the follower cities of Parma, Gdansk and Brno;

(2) RUGGEDISED in Glasgow would focus on the development of a smart street located in the city centre along a section of George Street and Duke Street and would seek to address the challenges Glasgow faced from ageing infrastructure, fuel poverty and air pollution by integrating planned regeneration and development with smart city capabilities and the project would be delivered in conjunction with Transport Scotland, the University of Strathclyde, the Wheatley Group, Siemens, Tenant’s Brewery and Scottish Power, with each partner receiving separate funding awards; and

(3) a capital grant award of £940,000 had been offered to Land and Environmental Services for year 2 of the smart street project, which would focus on the installation of the infrastructure to deliver the project as part of the wider RUGGEDISED project and there was no requirement for further capital funding or for the Council to make a capital contribution or provide match funding.

Glasgow City Council, City Chambers, Glasgow G2 1DU After consideration, the committee

(a) noted the background of the RUGGEDISED project; and

(b) agreed to accept £940,000 of funding from the Horizon 2020 programme to deliver the infrastructure elements of the smart street project, as detailed in the report.

Low Emission Zone – Proposals approved, after division

4 With reference to the minutes of the Environment, Sustainability and Carbon Reduction City Policy Committee of 20th March 2018 (Print 6, page 587) noting progress towards introducing a Low Emission Zone (LEZ) in and recommending to this committee approval of proposals to extend the LEZ to all vehicle types by April 2021 at the latest and to implement a Road User Charging Scheme by 31st December 2020, Councillor Richardson, City Convener for Sustainability and Carbon Reduction, presented a report regarding the progress made to date, advising

(1) of the actions taken to develop and implement the LEZ, including the consultation undertaken and the revision of the geographical area for Phase 1 to accommodate bus services that did not service the city centre and maintained access to key transport interchanges;

(2) that it was proposed that Glasgow’s LEZ would commence on 31st December 2018 and thereafter would be introduced on phased basis over a 4-year period, with the target date for full implementation being 31st December 2022;

(3) that phase 1 of the LEZ would address local service buses through Traffic Regulation Conditions set by the Traffic Commissioner, with all local service buses being expected to meet a Euro VI emission standard within 4 years of the LEZ being introduced and the subsequent phasing of the LEZ applying to all vehicle types unless exempted and Transport Scotland was currently identifying the agreed exemptions to LEZ compliance to ensure national consistency;

(4) that implementation of phase 2 of the LEZ by April 2021 would present significant difficulties for businesses and residents throughout the city in terms of compliance, as many would need to revise their leasing and vehicle replacement arrangements to comply with the requirements of the LEZ and initial engagement with the business sector indicated that the date of December 2022 for all vehicles was viable and had the qualified support of the business sector;

(5) that as April 2021 would also present technical challenges for the Council in establishing the necessary monitoring and enforcement infrastructure to manage the LEZ, as detailed in the report, it was proposed that the target for extension of the LEZ to all vehicle types be December 2022, which would be when Scotland’s first LEZ would be fully established, with this timescale

Glasgow City Council, City Chambers, Glasgow G2 1DU comparing well with the time taken by other UK and EU cities to implement an LEZ; and

(6) that it was proposed that road user charging in Glasgow be explored and that a report on the matter be submitted to committee within the next 9 months.

After consideration, Councillor Richardson, seconded by Councillor Aitken, moved that the committee

(a) note the progress being made towards introducing Scotland’s first Low Emission Zone in Glasgow city centre;

(b) approve the proposal for the Low Emission Zone to be extended to all vehicle types by December 2022; and

(c) instruct the Executive Director of Neighbourhoods and Sustainability to submit to this committee within the next 9 months, a report on road user charging.

Councillor Molyneux, seconded by Bailie Mearns, moved as an amendment that the committee

(i) note

(A) the progress being made towards introducing Scotland’s first Low Emission Zone in Glasgow city centre;

(B) that the phasing programme proposed for buses in the Council’s Traffic Regulation Condition application was the minimum standard required of bus operators, and, subject to its approval by the Traffic Commissioner, to instruct the Executive Director of Neighbourhoods and Sustainability to establish a scheme for reporting progress to the Environment, Sustainability and Carbon Reduction City Policy Committee, which will include details of any opportunities to accelerate its implementation; and

(C) the Environment, Sustainability and Carbon Reduction City Policy Committee’s wish to explore other traffic congestion related measures and instruct that a report is tabled by March 2019 to the Environment, Sustainability and Carbon Reduction City Policy Committee covering effectiveness and implementation of road user charging schemes (including experiences elsewhere, powers available and/or necessary, and barriers to implementation) as part of wider forthcoming work on the city’s local transport strategy which will look at modal shift; and

(ii) agree that the Low Emission Zone be extended to all vehicle types no later than 1st July 2021, subject to public consultation, which will report to the Environment, Sustainability and Carbon Reduction City Policy Committee no later than September 2019, and which will include consideration of transitional measures for affected residents and businesses.

Glasgow City Council, City Chambers, Glasgow G2 1DU Councillor Meikle, seconded by Councillor Thomas Kerr, moved as a further amendment that the committee

(I) note the progress being made towards introducing Scotland’s first Low Emission Zone in Glasgow city centre; and

(II) approve the proposal for the Low Emission Zone to be extended to all vehicle types by December 2022.

Councillor Matt Kerr, seconded by Councillor McAveety, moved as a further amendment that the committee

(aa) note

(AA) the progress being made towards introducing Scotland’s first Low Emission Zone in Glasgow city centre; and

(BB) that the phasing programme proposed for buses in the Council’s application for a Traffic Regulation Condition (TRC) was the minimum standard required of bus operators, and subject to its approval by the Traffic Commissioner, instructs officers to establish a scheme for reporting progress to the Environment, Sustainability and Carbon Reduction City Policy Committee, which will include details of any barriers to faster progress and propose any options to accelerate implementation;

(bb) instruct the Executive Director of Neighbourhoods and Sustainability to

(AA) begin consultation as soon as possible, the outcomes of which to be reported to the Environment, Sustainability and Carbon Reduction City Policy Committee and this committee no later than September 2019, covering the socio-economic implications of Phase 2 of a LEZ and the consideration of transitional measures such as any sunset arrangements for affected residents and business of Phase 2 of a LEZ; and

(BB) work with external stakeholders and the Environment, Sustainability and Carbon Reduction City Policy Committee to develop detailed proposals and a public consultation process, to be agreed by committee no later than Spring 2019, for the implementation of a road user charging scheme; and

(cc) agree that, following consultations outlined at (bb) above,

(AA) phase 2 of the LEZ, encompassing all private vehicles except buses already included in phase 1 and those deemed exempt; and

(BB) a road user charging scheme within the Glasgow City Centre boundary,

Glasgow City Council, City Chambers, Glasgow G2 1DU be introduced no later than 1st July 2021.

On a vote being taken electronically, 2 members voted for the amendment by Councillor Molyneux, 2 for the amendment by Councillor Meikle, 8 for the amendment by Councillor Matt Kerr and 11 for the motion.

As none of the proposals had received the support of a majority of the members voting, a further vote was taken electronically as to which of the proposals receiving the fewest votes should be dropped, when 13 members voted to drop the amendment by Councillor Molyneux and 10 to drop the amendment by Councillor Meikle.

Thereafter a vote was taken electronically on the remaining proposals when 12 members voted for the amendment by Councillor Meikle, 10 for the amendment by Councillor Matt Kerr and 1 for the motion. The amendment by Councillor Meikle was accordingly declared to be carried.

European Championships Trade Mission to Berlin, Germany – Attendance approved.

5 The committee, after consideration, approved the attendance of Councillor Susan Aitken at the European Championships Trade Mission being held in Berlin, Germany on 25th and 26th June 2018.

Corporate Procurement and Commercial Improvement Strategy 2018-22 approved.

6 With reference to the minutes of the General Purposes City Policy Committee of 29th May 2018 (page 92 hereof) agreeing to recommend to this committee approval of the Corporate Procurement and Commercial Improvement Strategy 2018-22, Councillor Kelly, Depute City Convener for Governance, presented a report regarding the strategy, advising

(1) of the key objectives, goals and governance of the strategy, as detailed in the report, together with the key areas of change from the previous strategy;

(2) that the strategy set out current procurement activity and outlined actions that would be undertaken over the period of the strategy together with details of how success would be measured; and

(3) that the Council now had a statutory requirement to produce an Annual Procurement report, with the first such report being detailed in Appendix 9 to the strategy.

After consideration, the committee approved the Corporate Procurement and Commercial Improvement Strategy 2018-22, as detailed in the appendix to the report.

Glasgow City Council, City Chambers, Glasgow G2 1DU

Banking and treasury management arrangements - Updated list of authorised signatories approved.

7 With reference to the minutes of 16th February 2017 (Print 7, page 496) approving a list of authorised signatories to meet the operational banking and treasury management arrangements of the Council, there was submitted a report by the Executive Director of Finance, advising of proposed amendments to the list of officers authorised to sign various document in connection with banking and treasury management arrangements.

After consideration, the committee approved the following list of authorised signatories:-

Mr M Booth Executive Director of Finance Ms M Johnston Director of Financial and Business Services Mr S Crichton Head of Corporate Finance Mr R McIndoe Director of Strathclyde Pension Fund Mr H Munro City Assessor and Electoral Registration Officer Ms C Duncan Chief Accountant Ms C Earl Head of Corporate Services Mr J Sweeney Chief Accountant Mr C McGuire Chief Accountant Ms A M Campbell Finance Manager Mr P Murphy Finance Manager Ms A Ross Senior Finance Manager Ms A Clarke Finance Manager Mr I Bell Finance Manager Ms J Timoney Head of Customer and Business Services Ms M Carrigan Head of Service Development Mr L Hay Customer Operations Manager

Annual Governance Statement 2017/18 approved.

8 With reference to the minutes of the Finance and Audit Scrutiny Committee of 12th June 2018 (page 89 hereof) when it was agreed to recommend to this committee approval of the Annual Governance Statement 2017/18, there was submitted a report by the Head of Audit and Inspection on the matter, advising that

(1) the draft Annual Governance Statement, as detailed in the appendix to the report, outlined

(a) the governance arrangements in the Council; and

(b) updates on significant governance issues as well as those issues which had been previously reported on; and

(2) the Annual Governance Statement would form part of the 2017/18 annual accounts for the Council.

Glasgow City Council, City Chambers, Glasgow G2 1DU

After consideration, the committee approved the Annual Governance Statement for 2017/18.

Grenfell Tower Fire – First anniversary.

9 The committee held a minute’s silence to mark the first anniversary of those killed in the Grenfell Tower Fire.

Glasgow City Council, City Chambers, Glasgow G2 1DU