REGULAR MEETING OF THE Board of Directors
TUESDAY, DECEMBER 10, 2019 • LAS VEGAS CONVENTION CENTER Board of Directors
LARRY BROWN MARILYN SPIEGEL JOHN MARZ GREG LEE Chairman Vice Chair Secretary Treasurer Commissioner President Councilman Chairman and CEO Clark County Wynn and Encore City of Henderson Eureka Casino Resort Commission Office
MICHELE FIORE CAROLYN G. GOODMAN PAMELA GOYNES-BROWN TOM JENKIN Mayor Pro Tem Mayor Councilwoman Global President City of Las Vegas City of Las Vegas City of North Las Vegas Caesars Entertainment
KIERNAN MCMANUS ANTON NIKODEMUS GEORGE RAPSON Mayor President and COO of Councilman City of Boulder City Luxury Portfolio Properties City of Mesquite MGM Resorts International
MARY BETH SEWALD STEVE THOMPSON LAWRENCE WEEKLY President and CEO Executive Vice President Commissioner Las Vegas Metro Operations Clark County Chamber of Commerce Boyd Gaming Corporation Commission Office
LVCVA Board Office: 702-892-2802 or email [email protected]
NOTICE OF PUBLIC MEETING AND AGENDA
REGULAR MEETING OF THE BOARD OF DIRECTORS TUESDAY, DECEMBER 10, 2019 9:00 A.M.
Las Vegas Convention Center – Board Room 3150 Paradise Road Las Vegas, Nevada 89109
BOARD OF DIRECTORS:
Commissioner Larry Brown, Chair Mr. Tom Jenkin Ms. Marilyn Spiegel, Vice Chair Mayor Kiernan McManus Councilman John Marz, Secretary Mr. Anton Nikodemus Mr. Gregory Lee, Treasurer Councilman George Rapson Mayor Pro Tem Michele Fiore Ms. Mary Beth Sewald Mayor Carolyn Goodman Mr. Steve Thompson Councilwoman Pamela Goynes-Brown Commissioner Lawrence Weekly
THIS PUBLIC MEETING IS PROPERLY NOTICED AND POSTED AT THE FOLLOWING LOCATIONS:
Las Vegas Convention and Visitors Authority (LVCVA) – 1st Floor Administration Offices 3150 Paradise Road, Las Vegas, NV 89109
City Hall, City of Las Vegas Clark County Government Center 495 South Main Street, Las Vegas, NV 89101 500 South Grand Central Parkway, Las Vegas, NV 89155
City Hall, City of North Las Vegas Clark County Law Library 2250 N Las Vegas Blvd., North Las Vegas, NV 89030 309 South 3rd Street, Las Vegas, NV 89101
City Hall, City of Henderson Grant Sawyer State Office Building 240 S Water St., Henderson, NV 89015 555 E Washington Avenue, Las Vegas, NV 89101
LVCVA Website: www.lvcva.com/agenda Nevada Public Notice Website: https://notice.nv.gov/
THE BOARD OF DIRECTORS (BOARD) MAY: CONSIDER AGENDA ITEMS OUT OF ORDER; COMBINE TWO OR MORE AGENDA ITEMS FOR CONSIDERATION; AND REMOVE OR DELAY DISCUSSION ON ANY AGENDA ITEM AT ANY TIME.
AGENDA
OPENING CEREMONIES
Call to Order Invocation Pledge of Allegiance
COMMENTS FROM THE FLOOR BY THE PUBLIC
The first public comment period is limited to comments on items on the agenda. Items raised under this portion of the agenda cannot be deliberated or acted upon until the notice provisions of the Nevada Open Meeting Law have been met. If you wish to speak to the Board at this time, please step up to the podium and clearly state your name and spell your first and last name for the record. COMMENTS ARE LIMITED TO THREE (3) MINUTES IN LENGTH.
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APPROVAL OF AGENDA AND MINUTES
Approval of the Agenda. For possible action.
Approval of the Minutes from the November 12, 2019, Regular Meeting of the Board. For possible action.
PRESENTATIONS Presentation by Fremont Street Experience Representatives from Fremont Street Experience will present an update on the canopy project.
This is an information item and does not require Board action.
Presentations by the LVCVA Staff LVCVA staff will deliver presentations on the LVCCD Expansion & Renovation, Operations, Marketing and Sales achievements, People and Possibilities, and General Government highlights.
This is an information item and does not require Board action.
CONSENT AGENDA Matters listed on the Consent Agenda are considered routine and may be approved in a single motion or may be moved to the discussion portion of the agenda.
MARKETING DIVISION
1. Request to Approve Las Vegas Events (LVE) Event Funding: NASCAR RaceJam Weekend, February 22, 2020 and Downtown Rocks Concert Series May-October 2020 That the Board consider approval of the distribution of funds to LVE in the amount not to exceed $265,000 to fund two events that will be held at the Fremont Street Experience in Downtown Las Vegas: • NASCAR RaceJam Weekend, February 22, 2020 - $105,000 • Downtown Rocks Concert Series, May-October 2020 - $160,000
For possible action.
2. International Tourism Bourse (ITB) Berlin, Germany – March 4-8, 2020 That the Board consider the following as they relate to the LVCVA exhibiting at ITB Berlin, in Berlin, Germany, March 4-8, 2020: 1) Approving an expenditure in an amount not to exceed $110,000 for booth design and construction; and 2) Authorizing the Chief Executive Officer (CEO)/President to sign and execute the contract documents.
For possible action.
3. IMEX Frankfurt - Frankfurt, Germany – May 12-14, 2020 That the Board consider the following as they relate to the LVCVA exhibiting at IMEX Frankfurt, the Worldwide Exhibition for Incentive Travel, Meetings and Events, in Frankfurt, Germany, May 12-14, 2020: 1) Approving an expenditure in an amount not to exceed $121,000 for booth space expenses; 2) Approving an expenditure in an amount not to exceed $120,000 for booth design and construction; and 3) Authorizing the CEO/President to sign and execute the contract documents.
For possible action.
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GENERAL GOVERNMENT DIVISION
4. Clark County Self-Funded Interlocal and Insurance Plan – Medical and Dental Benefits Agreement That the Board approve amendments to the Interlocal Agreement and Clark County Self-Funded Health Benefits Plan, effective for the period of January 1, 2020 through December 31, 2020, for an amount not to exceed $10 million.
For possible action.
5. Health Plan of Nevada, Inc. Contract Agreement 2020 – Medical and Dental Benefits Agreement That the Board consider authorizing the CEO/President to enter into an amendment and extension of the Group Enrollment Agreement with Health Plan of Nevada, Inc. (HPN) for the 2020 calendar year, in an amount not to exceed $4,300,000.
For possible action.
6. The Guardian Life Insurance Company - Voluntary Insurance Coverage Agreement That the Board consider authorizing the CEO/President to execute an agreement with The Guardian Life Insurance Company of America for voluntary insurance coverage for benefits including injury, ambulance transportation, hospital-related costs, and accidental death, to be deducted from LVCVA ambassador payroll upon election into the program by the ambassador, for the service period of January 1, 2020 through December 31, 2020 with the option to renew for four (4), one-year periods.
For possible action.
7. Total Administrative Services Corporation (TASC) - Section 125 Plan Agreement That the Board consider authorizing the CEO/President to execute an agreement in an amount not to exceed $2,000 with TASC for the administration of a qualified, voluntary Internal Revenue Service Section 125 Plan for flexible savings accounts for LVCVA ambassadors for the service period of January 1, 2020 through December 31, 2020 with the option to renew for four (4), one-year periods.
For possible action.
LVCVA STAFF REPORTS AND REQUESTED ACTIONS
OPERATIONS DIVISION
8. Utility Services Agreements That the Board consider authorizing the CEO/President to renew existing utility service agreements with Edlen Electrical Services, Freeman Companies, Global Experience Specialist (GES), Pack Expo Services, and Team Company in a cumulative amount of approximately $10 million in revenue for the LVCVA, effective for the period of January 1, 2020 through December 31, 2020, with the option to renew for three (3) one-year periods.
For possible action.
9. Trial Telecommunications Services – Cox Nevada Telcom, LLC That the Board consider approving a one-time pricing trial with Cox Nevada Telcom, LLC in an amount not to exceed $125,000 for the National Association of Broadcasters (NAB) Show 2020, to introduce new telecommunications products and alternative pricing strategies.
For possible action.
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10. Clark County Permitting Consultants and Costs That the Board consider: 1) Authorizing the CEO/President to execute amended agreements with Muller Construction, Above the Ceiling, and Las Vegas Civil Engineering for exhibitor booth engineering services not to exceed a cumulative amount of $625,000; and 2) Authorizing the CEO/President to pay all Clark County permit fees related to these design services not to exceed $500,000.
For possible action.
GENERAL GOVERNMENT DIVISION
11. Korn Ferry - Professional Services Agreement, Executive Search Firm That the Board consider authorizing the CEO/President to execute an agreement in an amount not to exceed $140,000, with Korn Ferry to conduct an executive search for the LVCVA Chief Marketing Officer (CMO), effective for the period of December 15, 2019 through June 30, 2020.
For possible action.
12. Public Hearing on Proposed Amendments to the Collective Bargaining Agreement (CBA) with the Services Employees International Union (SEIU) Local 1107 – 1) Birthday Holiday Usage Time Period; and 2) Canine Officer Membership That the Board consider, pursuant to NRS 288.153: 1) Conducting a public hearing on proposed amendments to the CBA; 2) Approving the proposed amendment to the CBA, pursuant to a Memorandum of Understanding (MOU), to expand the allotted usage time period during which SEIU employees may utilize their Birthday Holiday; and 3) Approving the proposed amendment to the CBA, pursuant to an MOU, to include Canine Officers.
Conduct a Public Hearing on the proposed amendments to the CBA between the LVCVA and SEIU, Local 1107
Open Public Hearing on the proposed amendments to the CBA.
Discussion of MOU by any interested person.
Close Public Hearing on proposed amendments to the CBA between the LVCVA and SEIU, Local 1107
For possible action.
13. Authorization to Execute Office and Parking Space Lease That the Board consider authorizing the CEO/President to enter in to a lease in an amount not to exceed $12,991,000 for office space, including tenant improvements, and parking space at 101 Convention Center Drive with Vegasstarr LLC and Concord Prime LLC.
For possible action.
COMMENTS FROM THE FLOOR BY THE PUBLIC
This public comment period is for any matter at is within the jurisdiction of the Board. Items raised under this portion of the agenda cannot be deliberated or acted upon until the notice provisions of the Nevada Open Meeting Law have been met. If you wish to speak to the Board at this time, please step up to the podium, clearly state your name, and spell your first and last name for the record. COMMENTS ARE LIMITED TO THREE (3) MINUTES IN LENGTH.
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ADJOURNMENT
Persons are invited to submit written remarks for all matters, both on and off the agenda. Written remarks presented for inclusion in the Board’s minutes must be flat, unfolded, on paper of standard quality, and 8½ by 11 inches in size. Written remarks shall not exceed five (5) pages in length. The LVCVA will not accept for filing any submission that does not comply with this rule. On a case-by-case basis, the Board may permit the filing of noncomplying [sic] written remarks, documents, and related exhibits pursuant to NRS 241.035(1)(e).
To submit ideas to the LVCVA, please visit https://www.lvcva.com/who-we-are/meetings-and-minutes/
The Board’s meeting rooms are accessible to persons with disabilities. If special arrangements are required, please contact the Customer Safety Department at: 702-892-7400, which is a 24-hour Dispatch Control Center, or contact Silvia Perez in the Board Office at: 702-892-2802.
Members of the Board may participate in this meeting via telephone conference call. The general public may listen to the conference call at the above-referenced meeting location.
For information or questions regarding this agenda please contact: Silvia Perez, Executive Assistant to the Board 3150 Paradise Road, Las Vegas, Nevada 89109 702-892-2802 or [email protected]
Supporting materials for this meeting are available at 3150 Paradise Road, Las Vegas, Nevada 89109 or by contacting Silvia Perez at 702-892-2802 or [email protected]
Regular Meeting of the Board of Directors November 12, 2019 Minutes
The Regular Meeting of the Board of Directors (Board) of the Las Vegas Convention and Visitors Authority (LVCVA) was held on November 12, 2019, at the Las Vegas Convention Center, 3150 Paradise Road, Las Vegas, Nevada 89109. This meeting was properly noticed and posted in compliance with the Nevada Open Meeting Law.
Board of Directors (Board) Present unless otherwise noted
Commissioner Larry Brown, Chair Mr. Tom Jenkin Ms. Marilyn Spiegel, Vice Chair Mr. Anton Nikodemus Councilman John Marz, Secretary Mayor Kiernan McManus Mr. Greg Lee, Treasurer Councilman George Rapson...... via phone Mayor Pro Tem Michele Fiore Ms. Mary Beth Sewald...... via phone Mayor Carolyn Goodman...... absent Mr. Steve Thompson Councilwoman Pamela Goynes-Brown Commissioner Lawrence Weekly
Steve Hill, CEO/President Caroline Bateman, General Counsel Ed Finger, Chief Financial Officer LVCVA Executive Staff in Attendance Randy Shingleton, Vice President of Facilities Lori Nelson-Kraft, Sr. VP of Communications & Government Affairs Fletch Brunelle, Vice President of Marketing Stana Subaric, Senior Vice President of People & Possibilities
OPENING CEREMONIES – CALL TO ORDER
Chair Larry Brown called the meeting to order at 9:00 a.m.
INVOCATION The invocation was delivered by Ji Haeng, Zen Master (Thom Pastor) of the Zen Center of Las Vegas.
FLAG SALUTE The Pledge of Allegiance followed the invocation.
COMMENTS FROM THE FLOOR BY THE PUBLIC
There were no comments on the floor by the public.
APPROVAL OF AGENDA AND MINUTES
APPROVAL OF Vice Chair Marilyn Spiegel moved and it was carried by unanimous vote of the voting THE AGENDA members present, including Members George Rapson and Mary Beth Sewald via AND MINUTES telephone, to approve the November 12, 2019, Regular Meeting of the Board of Directors agenda, and the October 8, 2019, Regular Meeting of the Board of Directors minutes.
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PRESENTATIONS
Presentation Regarding the Fraternal Order of Police Steve Hill, CEO/President, introduced Laurae Clifford, Senior Director of Business Sales to present an overview on the arrival of this convention to the destination. Ms. Clifford introduced LVCVA National Sales Manager Casey Shields and MGM Grand Vice President of Sales Meghan Archambeault to outline the strategic partnership that resulted in the business to the destination.
Member Tom Jenkin entered the meeting at 9:05 a.m.
Ms. Shields discussed the LVCVA’s partnership with MGM Grand to bring the Fraternal Order of Police Conference to Las Vegas in 2023, and recognized members of the Nevada Chapter of the Fraternal Order of Police in the audience. Ms. Shields and Ms. Archambeault described the process and efforts involved to make the attainment of the conference a success.
This was an information item and did not require Board action.
Treasurer Greg Lee entered the meeting at 9:11 a.m.
Presentations by the LVCVA Staff Mr. Hill congratulated those involved in the efforts in making the destination the home of the Fraternal Order of Police Conference in 2023, introduced Randy Shingleton, Vice President of Facilities, and welcomed Stana Subaric, the new Senior Vice President of People and Possibilities.
Ms. Subaric expressed her excitement in “doing great things” in partnership with the Board and the LVCVA.
Mr. Shingleton delivered a PowerPoint presentation on the Las Vegas Convention Center District (LVCCD) Phase Two expansion project, highlighting exterior exit stairs, the atrium, the ribbon feature, installation of overhead fire suppression and gas lines and HVAC ducting, and detailed statistics on the progress of the project.
Mr. Shingleton delivered a video presentation on the following Convention Center November highlights:
o Automotive Aftermarket Industry Week (AAIW) consisting of Specialty Equipment Market Association (SEMA) and Automotive Aftermarket Products Expo (AAPEX) o International Sanitary Supply Association Show North America – Nov. 19-21 o LiveDesign International – Nov. 22-24
Fletch Brunelle, Vice President of Marketing, delivered a video presentation on sales and marketing updates:
• Marketing Updates o 2019 Nevada Open Golf Championship in Mesquite – Nov. 5-7 o Professional Bull Riders World Finals o Rock ‘n’ Roll Las Vegas Marathon – Nov. 14-16 o 20th Annual Latin Grammy Awards – Nov. 14
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• Airline Development o LEVEL Airlines launched twice weekly service from Paris o EuroWings launched three times weekly flight from Frankfurt o Spirit Airlines launched daily nonstop service from Nashville o KLM Royal Dutch added a fourth flight from Amsterdam beginning in April
• Awards o Recognition from Agent’s Choice for Favorite Tourist Board in Canada and the U.S. o E-Tourism Summit’s eTSY Award for Excellence recognizing “What Happens Here Stays Here” as the best campaign of the past 20 years
• Influencer Coverage o Hosting of seven influencers in October to encourage first-time visitors, reaching an estimated 1.5 million followers
• Business Media Collaborations o Partnership with publishers Smart Meetings and Meetings Today to promote Las Vegas as the world’s leading business destination o Partnership with Extra TV highlighting the new Thanksgiving near market campaign o Self Magazine feature on the Las Vegas wellness scene
Mr. Brunelle provided details on the near market Thanksgiving Holiday campaign, “Change Your Thanksgiving”, and presented videos relating to that campaign.
Lori Nelson-Kraft, Senior Vice President of Communications & Government Affairs, provided an update on the Resort Corridor Mobility Association including formation and membership, and provided information on new developments in communication efforts and media messaging regarding the Convention Center expansion and underground transit system.
Mr. Hill thanked the [Clark] County staff for its work on The Boring Company project as well as other projects impacting the LVCVA. He informed the Board of the decision to close the LVCVA’s Chicago office, and explained that will not be the plan for the LVCVA’s Washington D.C. office. Mr. Hill informed the Board the R&R Partners contract will expire at the end of June, and a Request for Proposals (RFP) will be issued. Mr. Hill explained there is a current RFP out for a consultant to assist with that future marketing agency RFP and described the anticipated process and timeline. Mr. Hill also informed the Board of the upcoming engagement of a search firm for the recruitment of a Chief Marketing Officer.
Mr. Hill addressed the planned change in policy regarding the distribution of show passes for conventions and shows at the Las Vegas Convention Center. He quoted a subsection of the Chapter 244A of the Nevada Revised Statutes (NRS) that governs the LVCVA: “The Fair and Recreation Boards shall not, as a condition precedent to the use of any recreational facility, by any person, firm or corporation, demand or receive free tickets, passes, or other items authorizing admission without payment to the event, display, gathering, sporting event, convention, or the like, held in the recreational facility under the control of the Board.” Mr. Hill further explained the LVCVA, to conform with NRS 244A and in an abundance of caution to avoid the appearance of impropriety, will not accept free passes to future shows. However, Mr. Hill noted that the LVCVA may buy tickets for a business purpose, and Board members may attend shows and conventions for a business purpose.
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Mr. Hill provided information on responses received for a rooftop solar RFP, with an anticipated recommendation to the Board in December.
Mr. Hill proceeded with a formal recognition for members of Teamsters Local 631 who recently assisted in fire suppression and evacuation efforts in the Las Vegas Convention Center’s Central Halls during the Association of Woodworking and Furnishings Suppliers Convention. Mr. Hill presented a video showing the fire in the Central Halls, and the actions of Jimmy Welch with Freeman, Victor Ladua, John Gruls, Chris Narloch, Lauren Stark, Dan Farias, and Tito Cruz, all with Teamsters Local 631 in resolving the problem. Mr. Hill then presented each individual with a plaque for their efforts in containing that fire, and Chair Brown and Vice Chair Spiegel thanked each individual.
Member Lawrence Weekly asked who were the two individuals driving the forklifts that carried the fire out of the building, and they were pointed out in the audience.
This was an information item and did not require Board action.
CONSENT AGENDA Matters listed on the Consent Agenda are considered routine and may be approved in a single motion or may be moved to the discussion portion of the agenda.
Member Anton Nikodemus disclosed that T-Mobile Arena is a joint venture of MGM Resorts International, and because the private interest of a reasonable person in his situation could be affected by the proposed distribution of funds, that he would recuse from any discussion or vote on item 1.
MARKETING DIVISION
ITEM 1. Request to Approve Las Vegas Events (LVE) Event Funding: UFC International Fight Week (IFW) July 7 - 12, 2020 That the Board consider approval of the distribution of funds to Las Vegas Events (LVE) in an amount not to exceed $150,000 to fund the UFC International Fight Week scheduled to occur July 7 - 12, 2020. The events will be held at T-Mobile Arena and Downtown Las Vegas Events Center.
Fiscal Impact FY 2021: Not to exceed $150,000
Secretary John Marz moved and it was carried by unanimous vote of the voting members present, including Members Rapson and Sewald via telephone, and with the exception of Member Nikodemus who recused, to approve the item on the Consent Agenda as requested by staff.
LVCVA STAFF REPORTS AND REQUESTED ACTIONS
MARKETING DIVISION
ITEM 2. Request to Approve LVE Event Funding: Rock ‘n’ Roll Marathon November 12-15, 2020 and April 3, 2021
1) That the Board consider approval of the distribution of funds to LVE in an amount not to exceed $150,000 to fund the Fall Rock ‘n’ Roll Marathon to occur November 12 – 15, 2020.
2) That the Board consider approval of the distribution of funds to LVE in an amount not to exceed $150,000 to fund the inaugural Spring Rock ‘n’ Roll Marathon to occur April 3, 2021.
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Both the 2020 and 2021 Rock ‘n’ Roll Marathon events will take place on the Las Vegas Strip and adjacent Las Vegas City and Clark County streets.
Fiscal Impact FY 2021: Not to exceed $300,000
Vice Chair Spiegel moved and it was carried by unanimous vote of the voting members present, including Members Rapson and Sewald via telephone, to 1) Approve the distribution of funds to LVE in an amount not to exceed $150,000 to fund the Fall Rock ‘n’ Roll Marathon to occur November 12 – 15, 2020; and 2) Approve the distribution of funds to LVE in an amount not to exceed $150,000 to fund the inaugural Spring Rock ‘n’ Roll Marathon to occur April 3, 2021.
ITEM 3. Fiscal Year 2019 Marketing Recap Mr. Brunelle introduced Billy Vassiliadis of R&R Partners, who provided the Board a summary and video of fiscal year (FY) 2019 marketing efforts.
This was an information item and did not require Board action.
ITEM 4. LVE Update Mr. Brunelle introduced Dale Eeles of LVE, who presented a PowerPoint recap of FY 2020 first quarter activities and preview the FY 2020 second quarter activities to the LVCVA Board.
This was an information item and did not require Board action.
GENERAL GOVERNMENT DIVISION
ITEM 5. Quarterly Budget and Statistical Report Ed Finger, Chief Financial Officer, presented the LVCVA Budget and Statistical Report for the quarter ending September 30, 2019, to the Board for their information and review.
This was an information item and did not require Board action.
ITEM 6. Quarterly Collection Allocation Mr. Finger provided a report to the Board that room tax collection allocation amounts for the first quarter of FY 2020 are $7,130,332.
Fiscal Impact FY 2020: $7,130,332 Expenditure
This was an information item and did not require Board action.
ITEM 7. Contracts Report Caroline Bateman, General Counsel, provided the Contracts Report, which serves to notify the Board of any amendments or use of contingency, performed under the delegated authority of the Chief Executive Officer (CEO)/President, to contracts or agreements previously approved by the Board and/or to comply with statutory reporting requirements, pursuant to Board Policies (1.04 and 5.01) and Chapter 332 of the Nevada Revised Statutes.
Fiscal Impact TBD
This was an information item and did not require Board action.
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ITEM 8. Retention of Outside Legal Counsel Ms. Bateman requested that the Board consider the approval of General Counsel’s retention of the law firm of Fisher Phillips.
Vice Chair Spiegel moved and it was carried by unanimous vote of the voting members present, including Members Rapson and Sewald via telephone, to approve General Counsel’s retention of the law firm of Fisher Phillips.
ITEM 9. Las Vegas Convention Center Phase Three Renovation - Amendment to Professional Services Agreement 19-4561 for Architectural and Engineering Services Mr. Hill requested that the Board consider authorizing the CEO/President to execute an amendment to the Professional Services Agreement with Klai Juba Wald for an amount not to exceed $2,100,000 to provide additional architectural and engineering services during the Design Development Phase of the Las Vegas Convention Center District Phase Three Renovation project.
Fiscal Impact FY 2020: $2,100,000 Expenditure
Vice Chair Spiegel moved and it was carried by unanimous vote of the voting members present, including Members Rapson and Spiegel via telephone, to authorize the CEO/President to execute an amendment to the Professional Services Agreement with Klai Juba Wald for an amount not to exceed $2,100,000 to provide additional architectural and engineering services during the Design Development Phase of the Las Vegas Convention Center District Phase Three Renovation project.
ITEM 10. Letter of Intent to Lease Administrative Office and Parking Space Mr. Finger requested that the Board consider authorizing the CEO/President to enter into a non-binding letter of intent to lease office and parking space at 101 Convention Center Drive with Vegasstarr LLC and Concord Prime LLC.
Fiscal Impact Estimated annual lease costs of approximately $1.25 million per fiscal year. Estimated tenant improvement costs are $4.25 to $5 million.
Member Michele Fiore requested clarification on the costs and square footage referenced during Mr. Finger’s presentation, to which Mr. Finger detailed the cost evaluation of the placement of administrative offices in the South Hall including construction costs and loss of revenue due to displacement of leasable space.
Member Fiore reiterated the LVCVA will own 4.6 million square feet and spend approximately $12 million over a six-year period with no equity to lease 70,000 square feet, as opposed to spending between $15-20 million to build.
Mr. Hill confirmed it is cheaper for the LVCVA to rent office space than to build it, noting the cost will be at least $20 million to build office space, and the LVCVA can lease out its building space at approximately the same cost to lease office space at another location.
Member Fiore restated her thoughts on equity position and calculation of numbers, to which Mr. Hill explained the loss of revenue from disuse of space converted to administrative offices cancels out the cost of leasing office space elsewhere, and detailed the $1.1 million in revenue generated from leasing meeting space in the South Hall is equivalent to the $1.1 million cost of leasing office space elsewhere.
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Member Fiore apologized for not being available for a briefing for an in-depth conversation and reiterated her position on equity, to which Mr. Hill clarified there would be a $15 plus million-dollar savings to not house the administrative offices within the Convention Center.
Member Fiore expressed difference, and acknowledged she would be voting yes but would like a further breakdown, to which Mr. Finger agreed.
Vice Chair Spiegel moved and it was carried by unanimous vote of the voting members present, including Members Rapson and Spiegel via telephone, to authorize the CEO/President to enter into a non-binding letter of intent to lease office and parking space at 101 Convention Center Drive with Vegasstarr LLC and Concord Prime LLC.
COMMITTEES ITEM 11. Audit Committee Report The Audit Committee met on November 5, 2019, to discuss items A-E. Committee Chair Gregory Lee presented a report to the Board.
Audit Committee Chair Lee presented a report on Items A-E. Item A. Comprehensive Annual Financial Report (CAFR) Fiscal Year Ended June 30, 2019 Item B. Budget Transfer & Budget Augmentation Item C. Audit Services Report Item D. Audit Committee and Audit Services Charters Item E. Culture Update
Member Fiore asked if there was a reason the funds in item B aren’t transferred to a “rainy day fund”, to which Mr. Finger briefly explained item A.
Committee Chair Lee clarified item A was an information item and item B will require Board vote, and summarized the request in item B.
Mr. Finger provided a PowerPoint presentation, and detailed the 2019 General Fund budget and outcomes, revenue, room tax, management of expenditure lines, transfers out, ending fund balance, and the proposed augmentation and budget transfer.
Mr. Finger referenced Member Fiore’s question, explaining the LVCVA’s reserve strategy and ending General Fund balance position and supplemental economic reserve, noting they are “healthy, comparable, professionally sound reserve ranges.”
Committee Chair Lee moved and it was carried by unanimous vote of the voting members present, including Members Rapson and Sewald via telephone, to: 1) Approve the proposed budget augmentation and the associated Resolution 2019-08 to augment the FY 2020 General Fund and Capital Projects Fund budgets; and 2) Approve the inter-fund budget transfer to move funds from LVCCD Capital Fund to the Capital Projects Fund.
Board Chair Brown disclosed that PBTK handles campaign accounts for himself and Member Weekly, to which Member Weekly confirmed, and Member Pamela Goynes-Brown provided the same disclosure.
Committee Chair Lee provided a report on Audit Committee items C and D, and made a motion to vote on Item D.
Committee Chair Lee moved and it was carried by unanimous vote of the voting members present, including Members Rapson and Sewald via telephone, to approve the staff-recommended changes to the Audit Committee Charter.
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Committee Chair Lee provided a report on Audit Committee item E.
COMMENTS FROM THE FLOOR BY THE PUBLIC Daniel Braisted reported on the recent Startup weekend detailing a patent-pending idea presented during the event involving cameras in valet areas, and encouraged the audience to attend an upcoming Inventing Meeting on November 19 as well as the Nellis Air Show. Mr. Braisted provided information about his handouts (attached) regarding draft forms designed to facilitate the submittal of ideas to businesses, including a completed sample suggestion form on distributing literature to libraries and homeless centers.
Aleta Dupree expressed support of the policies on show passes, expressed the importance of solar power, commented on the marketing videos and outreach to millennials, and addressed nontraditional methods of lodging and mobility.
Michael Garwood commented on an exhibit located at Town Square promoting Allegiant Stadium and the Raiders football team, suggested opening the lot of the former Riviera Casino for free parking for patrons partaking in New Year’s Eve festivities, and mentioned no resort fees at the Four Queens Hotel Downtown.
Denny Weddle provided a brief summary on the recent Veteran’s Day Parade as well as information on the upcoming Nellis Air Show.
ADJOURNMENT
Chair Brown adjourned the meeting at 10:49 a.m.
Respectfully submitted, Date Approved: December 10, 2019
Silvia Perez Larry Brown Executive Assistant to the Board Chair
2019Awards Q3
The Meeting Magazines Baxter Media
Association Conventions & Facilities magazine’s Agents’ Choice is Canada’s original and most authoritative DISTINCTIVE ACHIEVEMENT AWARD recognizes travel industry poll and, each year, it asks Canadian travel those hotels, resorts, conference centers, agents to pick their favorite suppliers in over 40 different convention centers, and convention and visitors categories – ranging from airlines to tour operators; cruise bureaus that have demonstrated their overall lines to destinations; coach operators to car rentals; and a commitment to excellence. whole lot more. AWARD AWARD Distinctive Achievement Award Winner – LVCVA Agents’ Choice Awards – Tourist Board Canada/U.S. – Agents’ Choice – LVCVA TravelAge West eTourism Summit TravelAge West is the leading travel industry trade publication in the western United States. It has eTourism Summit eTSY Awards for Excellence recognize launched the WAVE Awards to give travel agents in and celebrate the best campaigns and programs with the western United States the ability to recognize awards in 13 original categories. the outstanding qualities and services of their travel supplier partners. The Editor’s Picks are chosen by AWARD the editor-in-chief and the entire editorial team of eTSY Award for Excellence – Best Campaign of the Past TravelAge West. Review methods included product 20 Years – “What Happens Here, Stays Here®” – LVCVA analysis, on-site visits, a survey of a select group of travel agents, and online research. EXHIBITOR Magazine AWARD Honoring North America’s best convention centers for trade WAVE Award – Favorite 3-Night Destination to Sell shows and events, the Centers of Excellence awards recognize – Las Vegas the best large and small trade show venues based on a variety of criteria within five different categories. The evaluation process also includes a survey of past clients, and a review of entrants’ selling points, event spaces and innovations, conducted by a panel of corporate exhibit managers.
AWARD EXHIBITOR Magazine’s Centers of Excellence – North America’s Top 20 Convention Centers – Las Vegas Convention Center 2019Awards Q3
American Association of State and Conference of Inter-Mountain Local History Archivists
Founded in 1940, the American Association for The Conference of Inter-Mountain Archivists (CIMA) is State and Local History (AASLH) seeks to promote an association of archivists, conservators, historians, the efforts and activities in the fields of state, and other archives professionals in the Inter-mountain provincial and local history in the United States West. The Special Projects Award recognizes an archivist, and Canada. It’s the only comprehensive national group of archivists, repository, or organization that organization dedicated to state and local history. worked on an archival project whose innovation has The AASLH Award of Excellence is the nation’s significantly benefited or impacted its community, the most prestigious competition for recognition of archival profession and the intermountain region. achievement in state and local history throughout the United States. It recognizes projects that AWARD establish and encourage standards of excellence Special Projects Award – “Las Vegas Lineup” Photo in the collection, preservation and interpretation Exhibition – Las Vegas News Bureau of history. AWARD Society for Features Journalism Award of Excellence – “Las Vegas Lineup” Photo The Society for Features Journalism promotes the craft of Exhibition – Las Vegas News Bureau writing and innovation in lifestyle, arts and entertainment journalism by celebrating excellence; serving as cultural Society of American Archivists historians; educating journalists; mentoring student journalists; promoting diversity in newsrooms; and Founded in 1936, the Society of American informing communities on topics that affect quality Archivists is North America’s oldest and largest of life. The annual awards feature various categories national professional association dedicated to with competitors including The New York Times, The the needs and interests of archives and archivists. Washington Post, The New Yorker magazine, USA Today, The Spotlight Award recognizes the contributions Philadelphia Inquirer and GQ magazine. of individuals who work for the good of the archives profession and of archival collections, AWARD and whose work would not typically receive First Place tie in Arts & Entertainment Feature public recognition. category of up to 90,000 circulation – Las Vegas Newswire story, “THIS IS A SHTICK-UP!: At 92, Vegas legend Shecky AWARD Greene still a comedy tornado.” – Spotlight Award – “Las Vegas Lineup” Photo Las Vegas News Bureau Exhibition – Las Vegas News Bureau
DocuSign Envelope ID: 4F4F3528-81F7-4E6B-BF85-AD348F975006
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 1 DATE: TO: BOARD OF DIRECTORS H. FLETCH BRUNELLE FROM: VICE PRESIDENT OF MARKETING REQUEST TO APPROVE LVE EVENT FUNDING: SUBJECT: NASCAR RACEJAM WEEKEND, FEBRUARY 22, 2020 AND DOWNTOWN ROCKS CONCERT SERIES, MAY-OCTOBER 2020
RECOMMENDATION That the Board of Directors consider approval of the distribution of funds to Las Vegas Events (LVE) in the amount not to exceed $265,000 to fund two events that will be held at the Fremont Street Experience in Downtown Las Vegas: • NASCAR RaceJam Weekend, February 22, 2020 - $105,000 • Downtown Rocks Concert Series, May-October, 2020 - $160,000
For possible action.
FISCAL IMPACT FY 2020: Not to exceed $265,000
These events have been approved by the LVE Board of Directors. The amount requested for fiscal 2020 is budgeted in the LVE Reserve Fund. The Downtown Rocks Concert Series splits fiscal years and will obligate the LVCVA to the future expenditure.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND NASCAR RaceJam Weekend: Fremont Street Experience has long been popular with NASCAR fans both in terms of close proximity to Las Vegas Motor Speedway and in offering a fun, street party atmosphere. Funds will be used to support additional entertainment marketing for the event. The event will feature live entertainment headlined by Bret Michaels.
Downtown Rocks Concert Series: Since 2009, the Fremont Street Experience has hosted a successful summer concert series to bolster summer occupancy. The series featured 14 concerts last summer.
DocuSign Envelope ID: F4D4718B-0334-472D-A72D-46EAA1DFDED0
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 2 DATE: TO: BOARD OF DIRECTORS CHRIS MEYER FROM: VICE PRESIDENT OF GLOBAL SALES INTERNATIONAL TOURISM BOURSE (ITB) SUBJECT: BERLIN, GERMANY – MARCH 4-8, 2020
RECOMMENDATION That the Board of Directors consider the following as they relate to the Las Vegas Convention and Visitors Authority (LVCVA) exhibiting at ITB Berlin, in Berlin, Germany, March 4-8, 2020: 1) Approving an expenditure in an amount not to exceed $110,000 for booth design and construction; and 2) Authorizing the Chief Executive Officer (CEO)/President to sign and execute the contract documents.
For possible action.
FISCAL IMPACT FY 2020: Not to exceed $ 110,000
This expenditure has been budgeted for and approved in the FY 2020 budget.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND ITB is the world’s largest travel trade show held annually in Berlin, Germany. ITB provides attendees an opportunity to network with major tour operators, travel buyers, trade media, and other travel professionals worldwide. More than 160,000 individuals from 81 countries attended ITB Berlin in 2019.
DocuSign Envelope ID: F4D4718B-0334-472D-A72D-46EAA1DFDED0
Page 2 Las Vegas Convention and Visitors Authority Board of Directors’ Meeting Agenda Documentation Meeting Date: December 10, 2019 Subject: International Tourism Bourse (ITB) Berlin, Germany – March 4-8, 2020
Travel Nevada and representatives from Las Vegas hotels and allied suppliers including Caesars Entertainment, The Cosmopolitan of Las Vegas, MGM Resorts International, Wynn Las Vegas and Encore, The Venetian and Palazzo, SLS Las Vegas, Papillon Grand Canyon Helicopters, and Cirque du Soleil, have expressed interest in exhibiting in the LVCVA booth at ITB Berlin 2020.
Expenditures:
Booth design and construction $ 110,000 Exhibit space 42,507 Miscellaneous expenses 5,947 Digital engagement activation 25,000 Catering and customer development 10,000 Expenditures $ 193,454 Estimated revenues from partner contributions ( 0.0) Total estimated net expenditure $ 193,454
DocuSign Envelope ID: F4D4718B-0334-472D-A72D-46EAA1DFDED0
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 3 DATE: TO: BOARD OF DIRECTORS CHRIS MEYER FROM: VICE PRESIDENT OF GLOBAL SALES IMEX FRANKFURT SUBJECT: FRANKFURT, GERMANY – MAY 12-14, 2020
RECOMMENDATION That the Board of Directors consider the following as they relate to the Las Vegas Convention and Visitors Authority (LVCVA) exhibiting at IMEX Frankfurt, the Worldwide Exhibition for Incentive Travel, Meetings and Events, in Frankfurt, Germany, May 12-14, 2020: 1) Approving an expenditure in an amount not to exceed $121,000 for booth space expenses; 2) Approving an expenditure in an amount not to exceed $120,000 for booth design and construction; and 3) Authorizing the Chief Executive Officer (CEO)/President to sign and execute the contract documents.
For possible action.
FISCAL IMPACT FY 2020: Not to exceed $ 241,000
This expenditure has been budgeted for and approved in the FY 2020 budget.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND The proposed expenditure would cover the costs associated with the LVCVA exhibiting at IMEX Frankfurt, a three-day business-to-business event held annually. IMEX Frankfurt attracts more than 14,031 international meetings industry professionals. Last year, IMEX Frankfurt’s hosted buyer program attracted 3,817 buyers representing 83 countries. Exhibiting at IMEX Frankfurt opens the door to global decision makers with qualified buying power from all industry sectors including the valuable German outbound Meetings, Incentives, Congresses and Exhibitions (MICE) market.
DocuSign Envelope ID: F4D4718B-0334-472D-A72D-46EAA1DFDED0
Page 2 Las Vegas Convention and Visitors Authority Board of Directors’ Meeting Agenda Documentation Meeting Date: December 10, 2019 Subject: IMEX Frankfurt Frankfurt, Germany – May 12-14, 2020
The LVCVA has participated in IMEX Frankfurt since 2002.
A total of ten hotel and allied partners exhibited in the LVCVA booth at IMEX Frankfurt 2019:
• Caesars Entertainment • MGM Resorts International • Venetian/Palazzo • Resorts World • Waldorf Astoria • M Resorts • Allied TPro • Maverick Helicopters • Cirque du Soleil • Lip Smacking Foodie Tours
Ten Las Vegas stakeholders and allied partners have expressed interest in exhibiting in the Las Vegas stand during IMEX Frankfurt 2020.
Expenditures:
Exhibit Space $ 121,000 Booth design and construction 120,000 Promotional materials 5,000 Catering and customer development event 7,500 Expenditures $ 253,500
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 4 DATE: TO: BOARD OF DIRECTORS ED FINGER FROM: CHIEF FINANCIAL OFFICER CLARK COUNTY SELF FUNDED INTERLOCAL AND INSURANCE PLAN SUBJECT: – MEDICAL AND DENTAL BENEFITS AGREEMENT
RECOMMENDATION That the Board of Directors approve amendments to the Interlocal Agreement and Clark County Self-Funded Health Benefits Plan, effective for the period of January 1, 2020 through December 31, 2020, for an amount not to exceed $10 million.
For possible action.
FISCAL IMPACT FY 2020: $3,500,000 FY 2021: $3,650,000
This expenditure is included in the approved fiscal year 2020 budget.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND The Self-Funded Group Medical and Dental Benefits Plan (the Plan) was established in 1984 to provide group medical and dental benefits to the employees of Clark County and affiliated entities. The interlocal agreement and Plan Documents are amended annually.
The proposed modifications for the 2020 plan year include: • Three percent (3%) premium increase to rates • New network provider, Sierra Healthcare Options, nationally known as United Health Care Choice • Added Complex Care Management under new network provider • Various language changes that did not result in changes to benefits
The Clark County Board of County Commissioners approved these documents on September 3, 2019.
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 5 DATE: TO: BOARD OF DIRECTORS ED FINGER FROM: CHIEF FINANCIAL OFFICER HEALTH PLAN OF NEVADA, INC. CONTRACT AGREEMENT 2020 – SUBJECT: MEDICAL AND DENTAL BENEFITS AGREEMENT
RECOMMENDATION That the Board of Directors consider authorizing the Chief Executive Officer (CEO)/President to enter into an amendment and extension of the Group Enrollment Agreement with Health Plan of Nevada, Inc. (HPN) for the 2020 calendar year, in an amount not to exceed $4,300,000.
For possible action.
FISCAL IMPACT FY 2020: $2,100,000 Expenditure FY 2021: $2,200,000 Expenditure
This expenditure is included in the approved fiscal year 2020 budget.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND The Board of Directors has previously approved use of the Clark County, Nevada contract with HPN to provide a Fully Insured Health Maintenance Organization (HMO) plan for our ambassadors. The term of the original contract was January 1, 2017 to December 31, 2017 with an option to renew for six, one-year periods. This agreement has previously been extended and amended for the 2018 and 2019 calendar years.
Amendment No. 3 extends the coverage period from January 1, 2020 to December 31, 2020 and implements a 3.5% premium increase to rates.
This amendment was approved by the Clark County Board of County Commissioners on August 20, 2019.
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 6 DATE: TO: BOARD OF DIRECTORS ED FINGER FROM: CHIEF FINANCIAL OFFICER THE GUARDIAN LIFE INSURANCE COMPANY – VOLUNTARY SUBJECT: INSURANCE COVERAGE AGREEMENT
RECOMMENDATION That the Board of Directors consider authorizing the Chief Executive Officer (CEO)/President to execute an agreement with The Guardian Life Insurance Company of America (Guardian) for voluntary insurance coverage for benefits including injury, ambulance transportation, hospital-related costs, and accidental death, to be deducted from Las Vegas Convention and Visitors Authority (LVCVA) ambassador payroll upon election into the program by the ambassador, for the service period of January 1, 2020 through December 31, 2020 with the option to renew for four (4), one-year periods.
For possible action.
FISCAL IMPACT None
The total amount of the contract award is based on ambassador enrollment within each plan, and is estimated at $75,000 annually. All premiums are voluntary ambassador payroll deductions. There is no budgetary expense for the LVCVA.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND The LVCVA participates in the Clark County, Nevada insurance programs, including voluntary insurance programs for disability, critical illness, cancer, hospital indemnity and accident. On August 20, 2019, the Clark County Board of County Commissioners approved the selection of Guardian after a Request for Proposal (RFP) process which included review of 11 submittals and oral presentations with five firms. The previous provider was Aflac.
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 7 DATE: TO: BOARD OF DIRECTORS ED FINGER FROM: CHIEF FINANCIAL OFFICER TOTAL ADMINISTRATIVE SERVICES CORPORATION (TASC) - SECTION SUBJECT: 125 PLAN AGREEMENT
RECOMMENDATION That the Board of Directors consider authorizing the Chief Executive Officer (CEO)/President to execute an agreement in an amount not to exceed $2,000 with Total Administrative Services Corporation (TASC) for the administration of a qualified, voluntary Internal Revenue Service Section 125 Plan for flexible savings accounts for Las Vegas Convention and Visitors Authority (LVCVA) ambassadors for the service period of January 1, 2020 through December 31, 2020 with the option to renew for four (4), one-year periods.
For possible action.
FISCAL IMPACT FY 2020: $1,000 FY 2021: $1,000
This expenditure is included in the approved fiscal year 2020 budget.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND The LVCVA participates in the Clark County, Nevada insurance programs, including the administration of IRS Section 125 flexible savings accounts to LVCVA ambassadors. On August 20, 2019, the Clark County Board of County Commissioners approved the selection of TASC after a Request for Proposal (RFP) process which included reviewing nine submittals and two oral presentations. The award was based upon the vendor’s ability to offer enhanced technology utilization, the use of a debit card for medical expense and dependent day care reimbursements, and a reduced fee structure from the previous provider, Aflac. The LVCVA pays $2.25 per member, per month for participation in the Section 125 plan.
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 8 DATE: TO: BOARD OF DIRECTORS ED FINGER FROM: CHIEF FINANCIAL OFFICER
SUBJECT: UTILITY SERVICES AGREEMENTS
RECOMMENDATION That the Board of Directors consider authorizing the Chief Executive Officer (CEO)/President to renew existing utility service agreements with Edlen Electrical Services, Freeman Companies, Global Experience Specialist (GES), Pack Expo Services, and Team Company in a cumulative amount of approximately $10 million in revenue for the Las Vegas Convention and Visitors Authority (LVCVA), effective for the period of January 1, 2020 through December 31, 2020, with the option to renew for three (3) one-year periods.
For possible action.
FISCAL IMPACT Estimated revenue FY 2020: $6,500,000 FY 2021: $3,500,000
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND The LVCVA permits licensed electrical contractors to perform electrical services, plumbing services, and compressed air services for convention and trade show events that take place at the facility. These contracts presently include: Edlen Electrical Services, Freeman Companies, Global Experience Specialist (GES), Pack Expo Services and Team Company.
Currently, the LVCVA is receiving seventeen percent (17%) of the gross receipts for work performed or used inside of the facility or outside on the facility’s property, for power and other utility usage, and five percent (5%) for compressed air and steam.
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
Page 2 Las Vegas Convention and Visitors Authority Board of Directors’ Meeting Agenda Documentation Meeting Date: December 10, 2019 Subject: Utility Services Agreements
These proceeds represent approximately three percent (3%) of LVCVA’s total revenue, and the proposed agreements meet the LVCVA’s intent to allow contractors who provide electrical and plumbing services, to contribute a reasonable contribution for utility costs, along with wear and tear on equipment.
Staff is requesting the Board approve these agreements to allow these services for all of our upcoming shows and their exhibitors. DocuSign Envelope ID: 8186F687-A72B-45BC-B6CE-D1FC2A178FFA
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 9 DATE: TO: BOARD OF DIRECTORS STEVE HILL FROM: CEO/PRESIDENT TRIAL TELECOMMUNICATIONS SERVICES – COX NEVADA TELCOM, SUBJECT: LLC
RECOMMENDATION That the Board of Directors consider approving a one-time pricing trial with Cox Nevada Telcom, LLC in an amount not to exceed $125,000 for the National Association of Broadcasters (NAB) Show 2020, to introduce new telecommunications products and alternative pricing strategies.
For possible action.
FISCAL IMPACT The Las Vegas Convention and Visitors Authority (LVCVA) and NAB will assume equal financial risk and responsibility up to $250,000 with any additional financial exposure extending to Cox Nevada Telcom LLC (the Provider) at the end of the trial term.
No more than $125,000 by the LVCVA as indemnity of revenues to the Provider.
No more than $125,000 by NAB as indemnity of revenues to the Provider. Any revenue shortfalls beyond these amounts will be absorbed by the Provider.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND NAB has expressed an interest in providing new telecommunications products to their exhibitors that reflect the continuing evolution of technology. Working with NAB, Cox Nevada Telcom LLC developed a trial initiative to test new products and alternative pricing strategies to be offered exclusively for NAB Show 2020.
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 10 DATE: TO: BOARD OF DIRECTORS ED FINGER FROM: CHIEF FINANCIAL OFFICER
SUBJECT: CLARK COUNTY PERMITTING CONSULTANTS AND COSTS
RECOMMENDATION That the Board of Directors consider: 1) Authorizing the Chief Executive Officer (CEO)/President to execute amended agreements with Muller Construction, Above the Ceiling, and Las Vegas Civil Engineering for exhibitor booth engineering services not to exceed a cumulative amount of $625,000; and 2) Authorizing the CEO/President to pay all related Clark County permit fees related to these design services not to exceed $500,000.
For possible action.
FISCAL IMPACT CY 2020: Not to exceed $1,125,000
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND In Feburary 2019, the Clark County building code was modified to require additional grading and construction permitting for certain large temporary structures. These modifications imposed additional civil engineering work for booth design and safety review as part of permitting requirements. It was later determined that certain large and two-story exhibitor booths constructed during shows in the Las Vegas Convention Center meet the revised requirements. The Las Vegas Convention and Visitors Authority (LVCVA) immediately began discussions with Clark County about the unintended impact of the revised regulations on our largest customers. Also, in order to accommodate these clients for this sudden and unexpected need while ensuring strict compliance with applicable requirements, the LVCVA entered into contracts with three firms to incur the expenses to complete these additional permitting requirements.
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
Page 2 Las Vegas Convention and Visitors Authority Board of Directors’ Meeting Agenda Documentation Meeting Date: December 10, 2019 Subject: Clark County Permitting Consultants and Costs
Staff is requesting the Board of Directors amend these agreements to allow for additional services for all of our affected upcoming shows and their exhibitors. The shows affected include but are not limited to, CES, NAB, and CONEXPO/CON-AGG for a total dollar amount not to exceed $625,000 and permitting costs not to exceed $500,000. This will allow sufficient time for a permanent solution to be implemented by Clark County while ensuring that our customers are not affected. DocuSign Envelope ID: 27D19E8F-5471-4500-A7EE-84381C34EFA8
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 11 DATE: TO: BOARD OF DIRECTORS STANA SUBARIC FROM: SENIOR VICE PRESIDENT OF PEOPLE & POSSIBILITIES KORN FERRY – PROFESSIONAL SERVICES AGREEMENT, EXECUTIVE SUBJECT: SEARCH FIRM
RECOMMENDATION That the Board of Directors consider authorizing the Chief Executive Officer (CEO)/President to execute an agreement in an amount not to exceed $140,000, with Korn Ferry to conduct an executive search for the Las Vegas Convention and Visitors Authority (LVCVA) Chief Marketing Officer (CMO), effective for the period of December 15, 2019 through June 30, 2020.
For possible action.
FISCAL IMPACT FY 2020: Not to exceed $140,000
STEVE HILL BOARD CEO/PRESIDENT ACTION:
PURPOSE AND BACKGROUND The LVCVA’s mission of promoting Las Vegas is essential in supporting all of Southern Nevada, and the LVCVA seeks to fill the role of the CMO as a vital position for accomplishing those efforts.
After receiving six (6) competitive proposals from top recruiting firms, the LVCVA interviewed two (2), and is seeking approval to enter into an agreement with Korn Ferry, to assist with the search to fill the CMO position.
The Korn Ferry team has extensive search experience in destination marketing in Las Vegas and other related industries. They also have global firm expertise, and deep knowledge of the marketing function.
DocuSign Envelope ID: 744118CC-AB6F-41F1-98F9-833E51C1156B
12
Page 2 Las Vegas Convention and Visitors Authority Board of Directors’ Meeting Agenda Documentation Meeting Date: December 10, 2019 Subject: Public Hearing on the Proposed Amendments to the Collective Bargaining Agreement (CBA) with Service Employees International Union (SEIU) Local 1107
(b) To include the Canine Officer into the SEIU CBA, effective July 1, 2018, through June 30, 2023. The Canine Officer position shall be included in the bargaining unit and the employee holding the classification of Canine Officer shall have his/her original hire date control in determining eligibility for all rights, privileges and benefits under the CBA.
LVCVA/SEIU Local 1107 COLLECTIVE BARGAINING AGREEMENT Table of Contents Numerical
Article Title Page
1 Agreement…………………………………………………………………….……1 2 Recognition…………………………………………………………………………5 3 Management Rights..……………………………………………………………..7 4 Union Rights………………… ………………………………………………………9 5 Transfer of Facility………………………………………………………………….15 6 Across-the-Board Increases…………………………………………..………….17 7 Step Progression……………………………………………………………..……..19 8 Hours of Work………………………………………………………………..……...21 9 Filling of Vacancies………………………………………………………..………27 10 Holidays……………………………………………………………………………...31 11 Personal Time Off…………………………………………………………………..33 12 Miscellaneous Leave……………………………………………………………...35 13 Longevity Bonus Program………………………………………………………..43 14 Group Insurance…………………………………………………………………..45 15 Educational Assistance…………………………………………………………..47 16 Retirement Contribution………………………………………………………….51 17 Health and Safety…………………………………………………………………53 18 Work-Related Injuries……………………………………………………………...55 19 Layoff and Recall………………………………………………………………….57 20 Dispute Resolution…………………………………………………………………59 21 Corrective Action and Discipline………………………………………………63 22 Definitions…………………………………………………………………………...67
Appendices
Appendix A LVCVA Bargaining Unit Classifications – Employees
LVCVA Bargaining Unit Classifications – Supervisors
Appendix B July 1, 2018 – June 30, 2019
Appendix C July 14, 2019 – June 30, 2020
Appendix D July 12, 2020 – June 30, 2021
Article 10 HOLIDAYS
10.1 – Paid Holidays a. Paid holidays will be observed each year as established below: 1. New Year’s Day* January 1 2. Martin Luther King Day Third Monday in January 3. President's Day Third Monday in February 4. Memorial Day Last Monday in May 5. Independence Day* July 4 6. Labor Day First Monday in September 7. Nevada Day Last Friday in October 8. Veterans Day* November 11 9. Thanksgiving Day Fourth Thursday in November 10. Family Day Day following Thanksgiving Day 11. Christmas Day* December 25 12. Birthday Holiday As scheduled b. In addition to the above holidays, any day that may be designated as a national legal holiday by the President of the United States, or a legal holiday by the Governor of the State of Nevada.
10.2 – Holiday Pay a. An employee who is not scheduled to work on a recognized holiday will be paid an amount equal to 8 hours at his/her base straight-time hourly rate. b. To be eligible for holiday pay, an employee must be on paid status on the holiday.
10.3 – Holiday Premium Pay For all hours worked by an employee on any of the holidays specified above, holiday premium will be paid at the rate of 2-1/2 times the rate of pay for the classification as designated.
10.4 – Work Schedule a. For employees scheduled to work Monday through Friday, holidays will be observed on the dates specified in this section, except when a holiday marked with an asterisk (*) falls on a Saturday or Sunday. If a marked holiday falls on a Saturday, it will be observed the preceding Friday; if it falls on a Sunday, it will be observed the following Monday. b. For employees working a schedule other than Monday through Friday, holidays will be observed on the dates specified in this section; or if the holiday falls on an employee’s regularly scheduled day off, at the employee’s request, his/her days off may be changed in order to afford him/her 3 consecutive days off, one of which will be that holiday which falls on the employee’s scheduled day off. Such change will be scheduled by supervision with due consideration given to staffing requirements and will be within the same workweek. c. If an employee is scheduled to work on a holiday and calls off (i.e. unable to come to work), s/he will be paid 8 hours straight-time holiday pay for the day and will accrue a no-notice attendance point. d. The holiday work schedule shall be filled on a rotating basis by seniority, and employees who are scheduled to work on any holiday shall be notified at least 30 days prior to the holiday they are scheduled to work. The Authority acknowledges the importance of its role in maintaining this holiday work schedule after notification to the employee has been made, and the Union acknowledges that circumstances outside of the control of the Authority occur, such as an event cancellation, room changes, expansion/contraction of the event, which would cause this holiday work schedule to be altered. The parties mutually agree that should these instances occur, the affected employee will be placed back in the holiday work schedule rotation as if he/she had not been contacted or scheduled to work the holiday.
10.5 – Birthday Holiday The birthday holiday will be taken off in the pay period earned or no later than 9060 calendar days following the employee's birthday. If an employee is out on paid status for longer than 9060 days from his/her birthday, he/she will be paid for the holiday. Birthday holiday is included in overtime calculation.
10.6 – Holiday During PTO If a designated holiday is observed during an employee's PTO leave, the employee will be paid 8 hours straight-time holiday pay for the day.
Appendix A LVCVA Bargaining Unit Classifications EMPLOYEES
Title Grade A/V Technician ...... 20 Accounting Specialist ...... 16 Accounting Technician ...... 20 Administrative Specialist ...... 13 Building Engineer ...... 20 Business Services Specialist ...... 16 Canine Officer………………………………………………………………………20 Custodian ...... 9 Damage Assessment Technician ...... 20 Database Marketing Coordinator ...... 16 Distribution Center Specialist ...... 16 Electrician ...... 20 Exterior Engineer ...... 20 Facility Support Technician ...... 20 Fire Prevention Coordinator...... 25 Fire Prevention Technician ...... 22 Graphics Technician ...... 20 Groundskeeper ...... 17 HVAC Technician ...... 20 Lead Accounting Technician ...... 22 Life Systems Coordinator ...... 25 Mail Clerk ...... 12 Mechanic ...... 20 Mechanic-Welder ...... 20 Perimeter Security Officer ...... 9 Photographer ...... 18 Plumber...... 20 Purchasing Assistant ...... 18 Secretary ...... 16 Security Dispatcher ...... 15 Security Officer ...... 17 Service Worker ...... 14 Services Support Technician ...... 16 Visitor Information Clerk...... 13 Visitor Information Specialist………………………………………………………13 DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
LAS VEGAS CONVENTION AND VISITORS AUTHORITY BOARD OF DIRECTORS’ MEETING AGENDA DOCUMENTATION
MEETING DECEMBER 10, 2019 ITEM NO. 13 DATE: TO: BOARD OF DIRECTORS ED FINGER FROM: CHIEF FINANCIAL OFFICER
SUBJECT: AUTHORIZATION TO EXECUTE OFFICE AND PARKING SPACE LEASE
RECOMMENDATION That the Board of Directors consider authorizing the Chief Executive Officer (CEO)/President to enter into a lease in an amount not to exceed $12,991,000 for office space, including tenant improvements, and parking space at 101 Convention Center Drive with Vegasstarr LLC and Concord Prime LLC.
For possible action.
FISCAL IMPACT
Fiscal Year Net Rent* Tenant Improvement Total FY 2020 $ 0 $5,000,000 $5,000,000 FY 2021 1,450,000 1,450,000 FY 2022 670,000 670,000 FY 2023 1,167,000 1,167,000 FY 2024 1,327,000 1,327,000 FY 2025 1,366,000 1,366,000 FY 2026 1,407,000 1,407,000 FY 2027 604,000 604,000 $7,991,000 $5,000,000 $12,991,000
This item also authorizes an early termination provision after the third year. The cost of the early termination provision is $1,034,090. If exercised, approximately $4.0 million of rent for years 3-6 would not be paid.
*$1,034,090 of fiscal year 2021 rent is prepaid rent paid to contractor for owner’s portion of tenant improvement, abated in rent payments from months 1-22 of the lease.
STEVE HILL BOARD CEO/PRESIDENT ACTION:
DocuSign Envelope ID: 6F60BB86-E033-4DE2-A99A-BB5CD39E9546
Page 2 Las Vegas Convention and Visitors Authority Board of Directors’ Meeting Agenda Documentation Meeting Date: December 10, 2019 Subject: Authorization to Execute Office and Parking Space Lease
PURPOSE AND BACKGROUND The existing second and third floor administrative office space will be demolished and used to enhance the grand lobby, and to augment meeting room capacity during Phase 3 of the LVCCD project.
The previous plan for relocation of the office space was to build new offices in the South Hall. The estimated cost of this improvement would have been between $15 million to $20 million.
In addition, the combined lost revenue from replacing exhibition space with office space in the South Hall and additional revenue from new meeting room space in the grand lobby is estimated to approximately equal the new rent cost (i.e. keeping office space in existing facilities reduces revenue by about the cost of the lease).
The Las Vegas Convention and Visitors Authority (LVCVA) Board of Directors, at the November 12, 2019 meeting, authorized the CEO/President to enter into a non-binding Letter of Intent for this space, and additionally authorized $5,000,000 of tenant improvement in the fiscal year 2020 budget.
Major terms of the lease: Office Tower Office Plaza Square Feet 20,584 51,949 Rate: $1.45 sq. ft./mo. $1.25 sq. ft./mo.
Tenant improvement: $2,068,180 owner contribution, owner contracted Rate increases: 3% per annum Term: 6 years, with tenant-optional 48-month extension Early termination: 3 years, 50% refund of owner-paid tenant improvement Parking 175 spaces @ $25.35 per month, 12 @ no charge
JANUARY FEBRUARY MARCH APRIL
MAY JUNE JULY AUGUST
SEPTEMBER OCTOBER NOVEMBER DECEMBER
Regular Meetings • Regular meetings of the Las Vegas Convention and Visitors Authority (LVCVA) Board of Directors (Board) are scheduled for the second Tuesday of each month at 9 a.m., or at the call of the chair.
• All Board meetings of the LVCVA are open to the general public.
• Per NRS 354.596(4): The public hearing on the tentative budget must be held by the governing body not sooner than the third Monday in May and not later than the last day in May. Committee Meetings – • Agendas and approved minutes of the Board meetings are posted on the LVCVA website at: www.lvcva.com/agenda.
• Most meetings are held at the Las Vegas Convention Center in the Board Room at 3150 Paradise Road, Las Vegas, Nevada 89109. Locations of meetings are subject to change.
OFFICAL PUBLICATION OF THE LAS VEGAS CONVENTION AND VISITORS AUTHORITY VISITORS AND CONVENTION VEGAS LAS THE OF PUBLICATION OFFICAL
COMMITTEES OF THE LVCVA BOARD OF DIRECTORS
AUDIT COMMITTEE Mr. Gregory Lee, Chair Mayor Kiernan McManus, Vice Chair Councilman George Rapson Ms. Mary Beth Sewald Mr. Steve Thompson
COMPENSATION COMMITTEE Ms. Marilyn Spiegel, Chair Ms. Mary Beth Sewald, Vice Chair Mayor Pro Tem Michele Fiore Mr. Tom Jenkin Commissioner Lawrence Weekly
POLICY COMMITTEE Mr. Steve Thompson, Chair Councilman George Rapson, Vice Chair Commissioner Larry Brown Mayor Carolyn Goodman Mr. Gregory Lee Mayor Kiernan McManus Mr. Anton Nikodemus
LAS VEGAS CONVENTION CENTER DISTRICT COMMITTEE Commissioner Larry Brown, Chair Mr. Anton Nikodemus, Vice Chair Mayor Carolyn Goodman Councilwoman Pamela Goynes-Brown Mr. Tom Jenkin Councilman John Marz Mr. Steve Thompson Commissioner Lawrence Weekly
MARKETING COMMITTEE Councilman John Marz, Chair Councilwoman Pamela Goynes-Brown, Vice Chair Commissioner Larry Brown Mayor Pro Tem Michele Fiore Mr. Tom Jenkin Mr. Anton Nikodemus
LVCVA.COM Commissioner Lawrence Weekly
LVCVA REPRESENTATIVES ON THE LAS VEGAS EVENTS BOARD OF DIRECTORS Commissioner Larry Brown
Mayor Carolyn Goodman