The British Triathlon Federation
Minutes of the Annual General Meeting Held at 4:00 pm on Saturday 17 November 2012 In the Harrier Suite at the Holiday Inn Birmingham Airport
Present:
British Triathlon Triathlon England Dr Sarah Springman* CBE, President & Chair Derek Biggs1 Duncan Hough Zara Hyde Peters* OBE, Chief Executive Jem Lawson* Jane Vine Ian Howard*, Independent Director Business James Barton Howard Vine Ian Braid*, Director, Major & National Events Jane Wild Rosa Teagle Ryan Wilkinson*, Independent Director, Finance David Rigby Dave Bellingham Chris Kitchen*, Director, Performance Lawrence Green Nina Foord Neill Craigie*, Director, Marketing & Communications John Petrides Peter Coulson Malcolm Westwood*, Director, Age-Group Teams Tom Chambers*, triathlonscotland representative Welsh Triathlon Dr Dean Hardie*1 Ian Cole Tom Roberts Staff Mark Barfield, Director of Development and Triathlonscotland English Operations Geoff Earl1 Jane Moncrieff Morgan Willliams, National Programme Manager – Paul McGreal Susan Moffatt North of England Linda McLean Gareth Hall, National Programme Manager - Stephen Moffatt South of England Judith Brand (Minutes)
1Voting Member, with names of accompanying Delegates underlined * BTF Board Member
Completed by JB on 28 Nov 2012, reviewed by SMS on 16 Dec 2012, distributed to the Board and Delegates on 16 Dec 2012 and agreed on 4 Jan 2013
1 Opening Remarks
The President welcomed all to the sixth Annual General Meeting of the British Triathlon Federation, and acknowledged the presence of Peter Coulson, an Honorary Member of Triathlon England and Gold Pin awardee.
She further remarked that the Home Nations must adhere to the gender requirements for their delegations, which one delegation had failed to do. She opined that these are in place for a reason and that they should be respected.
The President reported that the Minutes of the 2011 AGM had been circulated and agreed on 12 December 2011.
Apologies
No apologies had been received.
2 President’s Report (see Appendix 1)
The President presented her report of the activities of the Federation since the previous Annual General Meeting, highlighting the outstanding performance of the triathlon team at the London 2012 Olympic Games, resulting in triathlon’s first Olympic medals.
The President expressed thanks to the Board for their commitment and support over the past 12 months.
3 Chief Executive’s Report (see Appendix 1)
The meeting received the Chief Executive’s report, presented by Zara Hyde Peters.
4 Audited Annual Accounts
The Independent Director for Finance, Ryan Wilkinson presented a financial overview (see Appendix 1) including a summary of the audited income and expenditure accounts for the year to 31 March 2012. This indicated a healthy position, the approved reserves policy target being substantially met with the figure of £1m being exceeded for the first time in the operation of the British Triathlon Federation. The Finance Director highlighted the change in reporting on reserves, which now indicate the Triathlon England designated reserve.
Jem Lawson requested whether consideration could be given to a method of reporting in the accounts, which demonstrated that Home Nations made equitable and proportionate contributions. RW stated that presentation of accounts is governed by statutory rules. However the more substantial management accounts published on the web do show the constituent elements that contribute to the overall Federation finances.
Acceptance of the Audited Accounts was proposed by triathlonscotland (Geoff Earl), seconded by Triathlon England (Derek Biggs) and carried by unanimous vote.
Completed by JB on 28 Nov 2012, reviewed by SMS on 16 Dec 2012, distributed to the Board and Delegates on 16 Dec 2012 and agreed on 4 Jan 2013 5 Appointment of Auditors
Approval for reappointment of Haysmacintyre as the Federation’s Auditors was requested.
The Director for Finance reported that, in accordance with the principles of good governance, a tender process for the appointment of Auditors had been undertaken. Should the findings of this process warrant a change, then this could be effected later in the year.
The reappointment of Haysmacintyre was proposed by Welsh Triathlon (Dean Hardie), seconded by Triathlon England (Derek Biggs) and carried unanimously.
The President expressed thanks of the Federation to Ryan Wilkinson.
6 Items of Special Business
The resolution that the Articles of Association be amended to incorporate the changes in the document, as circulated to the members in advance of the meeting, and signed by the Chair of the meeting for the purposes of identification was proposed, with a note to amend the document at Article 11 to include the date of 16 February 2011.
The President gave a brief summary of the proposed amendments, which had been formulated following extensive consultation with the Home Nations.
As no questions were raised on any of the amendments, the President proposed that the changes be considered as a whole. Acceptance of the changes was proposed by Triathlon England (Derek Biggs), seconded by Welsh Triathlon (Dean Hardie) and carried unanimously.
The amended Articles were to be signed by the Chair and sent to Companies House. (Articles signed 16 December 2012)
7 Concluding remarks
The President thanked the Board and the Home Nations’ representatives and their members for their attendance at the meeting and reflected on the privilege of attending a Home Olympic Games as President and witnessing the achievement of our athletes as they were winning Olympic medals. SMS paid tribute to the Board, staff and volunteers for their hard work in helping the athletes to achieve ‘our’ and ‘their’ Olympic Goal.
SMS expressed her deep gratitude and thanks for the help and support from all those she had worked with during her term of office.
A presentation was made marking this auspicious occasion of the end of SMS final term as President with gifts from staff, BTF sponsors and the BTF Board.
Meeting closed 5.10 pm.
Completed by JB on 28 Nov 2012, reviewed by SMS on 16 Dec 2012, distributed to the Board and Delegates on 16 Dec 2012 and agreed on 4 Jan 2013 Delivering on our Strategy
Dr Sarah Springman CBE Reflections on 2012 A year of celebration! • First Olympic medals! Gold and Bronze • Highest Olympic placing by a British female triathlete • ITU Triathlon World Champion • ITU U23 Triathlon World Champion • ITU U23 Triathlon Bronze medallist • World Triathlon Mixed Relay Champions • European Youth Team Relay Bronze medallists Setting the stage for success
• “no stone unturned” approach in pursuit of our primary goals • qualified 3 men & 3 women • chose the best Olympic team • outstanding support team • optimised conditions for success
Setting the stage for success
• partnered with Upsolut to create the London World Triathlon Series • established a strong working relationship with LOCOG to help them deliver a brace of fantastic Olympic triathlons • engaged 2000 volunteers from the triathlon community and wider British sporting public, across the two races in Hyde Park
Setting the stage for success
• “sought to be the most memorable event of the Olympic Games” • communicated in all media • planned & prepared exhaustively for the 2 big days • achieved a massive increase in media coverage through British Triathlon social media • generated more media in the first 2 weeks of August than the whole of the previous 2 years!
Celebrating success
• over 10 million viewers across both triathlons
• generated huge social media interaction
• estimated over 300,000 spectators in Hyde Park
Building legacy
• supported legacy building by our Home Nations through the hugely successful live sites across Great Britain • engaged with the wider triathlon community by taking triathlon to the general public
Building legacy
• the ITU World Triathlon Grand Final in Hyde Park in 2013 will provide opportunities for Games Makers to return to London
Celebrating success across the sport • GE Great Britain Age Group teams set the standard for performance • 67 gold, 55 silver and 59 Bronze medals won
Celebrating success in Paratriathlon • Multi-medalling GE Paratriathlon team on the road to Rio - World Championships 5 gold, 3 silver and 1 bronze - European Championships 4 gold, 2 silver, 1 bronze
Celebrating success ... Multisport • Duathlon • - Katie Hewison took individual senior World silver • - Richard Horton and Georgia Taylor -Brown took individual junior World gold and George Schwiening took individual junior World silver • - Lucy Gossage won silver in the ITU Powerman Long Distance Championships and gold in the ETU Powerman Long Distance Championships - Richard Horton won junior gold in the ETU Sprint Junior Championships and George Schwiening won silver • Long Distance triathlon - Leanda Cave won Gold in Kona and World 70.3 Championships in Las Vegas - Rachel Joyce won gold and Stephen Bayliss won Bronze in the Roth ETU Challenge Long Distance European Championships - Jodie Swallow took individual bronze in the ITU Long Distance World Championships • Aquathlon • - Richard Stannard took individual World silver • Cross triathlon - Scottish athlete Lesley Paterson won gold in the ITU Cross Triathlon World Championships - Rory Downie took gold inthe U23 ETU Cross Triathlon European Championships
International Influence
1st of 6 for 3 1st / ??/ 7 1st / ?? / 7 2nd / ?? / 7 1st / 5 / 1
• robust international influencing strategy secured British representation at the highest level on ITU & ETU Boards, Committees and Commissions for the next 4 years
Creating sustainability
• continued to maintain financial stability & minimise risk for sustainable growth of the business - successful event partnerships - excellent sponsor relationships - surplus of c £1,000,000 for the first time in our history
The last word Governing Body of the Year at Sport Industry Awards, for the second time (2012 & 2010) Achieving our Operational Objectives Zara Hyde Peters Delivering Performance
• Olympic medals in 2012 • A talent pool of athletes for 2014 and beyond • athletes at world class entry level ; 2/20 – 4/21; 2/25 – 4/25 • Continued duathlon/long distance triathlon & duathlon medal potential – GB wide! • Paratriathlon Performance – year 1 • GB Age Group teams aiming high • Drug Free
Raising Profile: Events Evolution • British Triathlon Super Series on TV • Canary Wharf – fast and furious • Olympics - Home Games; home team • Major Events strategy a success • WTS GF 2013 included in Gold Series • Competition review completed; 2013 pilot Raising Profile: Communications Strategy • TV - >537k viewers for C4 series • Record media coverage • Facebook followers: 5.5k • Twitter followers over 13k • YouTube views >280k • We all know someone who knows….. Growing a Quality Sport
• Green Self Assurance – 3rd year running • Rolling membership in 2/3 HNs – stable growth • Record website visitors to new site • New extended office reception cover for BTF/TE
Growing in Partnership
• British Triathlon Officials pathway ITU accredited • Growth in quality events • Coaching Strategy approved
And so the journey begins again ……
Finance
Ryan Wilkinson Financial overview
• Turnover of £5.21m up from £5.18m in 2011.
• The surplus for the year before taxation amounted to £85k (2011: £496k)
• Broadly neutral budget for the period.
• Results illustrative of the commercial decision making and strong corporate governance.
Financial overview
Result • Approved reserves policy target of £1m exceeded with members fund reserve of £1,028,011 (2011: £943,923). • Strong cash balance of £1.8m (2011: £1.7m).
Financial overview
Reserves reporting amended
£ £
Triathlon England Designated 255,596 - Reserve Members Special 35,460 35,460 Reserve
Income & Expenditure 736,955 908,463 Account Total 1,028,011 943,923 Income & Expenditure Analysis
Key Points On Delivery of Results:
• Increase in event delivery (Canary Wharf) £106k • Increase in Paratriathlon delivery £52k • Increase in World Class performance programme £140k
Continued Investment in the Success of the Sport.
Membership
• Total Membership
2010 2011 2012 13,072 15,090 16,034 15% YOY 6.3% YOY Increase Increase
Balance Sheet Analysis
• Current assets increased by £17k to £2.47m
• Current liabilities decreased by £68k to £1.48m
• Leading to an improvement of the ‘quick’ liquidity test ratio to 1.66 (2011: 1.58)
Peer Review
•‘Blind’ Comparison against 15 NGB’s •NGB’s spread over the UK •Varying Sizes and Complexity •Assessed against the Median
Peer Review 300000 1 Income/No. of Employee %grant inc./other inc.
0.9 250000
0.8 200000 0.7
0.6 150000 0.5
0.4 100000
0.3 50000 0.2
0.1 0 0
1 Cash/Income 60000 Av Staff Costs 0.9 50000 0.8
0.7 40000 0.6
0.5 30000
0.4 20000 0.3
0.2 10000 0.1
0 0