Kennet Core Strategy
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Contents Foreword 1. Introduction ....................................................................................................1 2. Methodology ...................................................................................................1 3. Details of the Process of Stakeholder Engagement ...........................................2 4. Response to Stakeholder Engagement .............................................................6 4.1 Letters & Questionnaires .........................................................................6 4.2 Exhibitions & Workshops ........................................................................6 5. Lessons Learned ..............................................................................................7 6. Appendices Appendix 1 – Options Pamphlet & Questionnaire......................................................9 Appendix 2 – Evidence Base ...................................................................................15 Appendix 3 – Press Advert ......................................................................................19 Appendix 4 – Press Release & Gazette and Herald Front Page Headline...................21 Appendix 5 – Distribution of Pamphlet ....................................................................23 Appendix 6 – List of Stakeholders Informed of Consultation by Category in the Statement of Community Involvement .....................................25 Appendix 7 – Information sent to Parishes ............ ……………………………………35 Appendix 8 – Members Bulletin...............................................................................37 Appendix 9 – Staff Bulletin ......................................................................................39 Appendix 10 – Poster and Leaflets .............................................................................41 Appendix 11 – Photographs of Displays and Workshops ............................................45 Appendix 12 – Reduced Version of Exhibition Panels.................................................49 Appendix 13 – List of Information Points ...................................................................67 Appendix 14 – Report of Devizes Community Area Exhibition And Workshops .................................................................................69 Appendix 15 – Report of Marlborough Community Area Exhibition and Workshops ........................................................................................85 Appendix 16 – Report of Pewsey Community Area Exhibition and Workshops ........................................................................................97 Appendix 17 – Report of Tidworth Community Area Exhibition and Workshops................................................................................113 Appendix 18 – Material Handed Out at Exhibition and Workshops .........................125 Appendix 19 – List of Respondents .........................................................................139 Appendix 20 – Questionnaire Summary Tables........................................................149 Appendix 21 – Workshop & Exhibition Analysis.......................................................155 Appendix 22 – Consultation Process Feedback ........................................................167 Foreword This document contains Kennet’s Statement of Community Involvement for the Spatial Options for Future Development consultation carried out in May and June 2008. It was approved for publication by the Planning Policy Executive Committee of Kennet District Council on 25th Sept 2008. It sets out how the Council consulted and involved the public. An analysis of response received is contained within a separate document ‘Core Strategy Options Consultation: Consultation Responses and the Council’s Decisions on Considering Them’. Core Strategy Options Consultation Kennet Local Development Framework Statement of Community Involvement 1 1 Introduction 1.1 This report documents the activities that took place during May and June 2008 to involve the Kennet community in considering choices for the spatial options for future development in the District. 1.2 The Council’s Statement of Community Involvement identifies five broad opportunities for community involvement in the preparation of development plan documents: Stage 1: Evidence Gathering Stage 2: Early Community Involvement Stage 3: Issues and Options Stage 4: Preferred Option Stage 5: Submission to the Secretary of State 1.3 To help residents understand the process, for this DPD, Kennet has separated out the ‘issues raising’ and ‘options development’ elements of Stage 3. ‘Issues Raising’ consultation took place in April and May 2007 and used information gathered through early community involvement and evidence gathering. The issues raised through that consultation was used to develop spatial options for the Kennet Core Strategy. 2 Methodology 2.1 The Kennet Statement of Community Involvement identifies what methods of consultation should be considered at each stage of consultation. For a discussion of the options for future development in Kennet for this options consultation the following methods were used: Awareness Raising Press and media Website Written consultation Existing networks Promotional Material Information pamphlet Interactive exhibition Posters Leaflets Direct Involvement Stakeholder and public workshops Questionnaire 2.2 A key component of the consultation was the production of community area overviews for each of the community areas in Kennet. These drew together published information about each area and planning issues facing each community. The overviews began to draw a picture of the function of the main 1 Core Strategy Options Consultation Kennet Local Development Framework 2 Statement of Community Involvement settlements within each community area. From these a summary pamphlet was produced which included an assessment of the potential outcomes for different spatial options for development on each of the main communities. A copy of the Options Pamphlet is attached at Appendix 1. Appendix 2 documents the evidence that was used to inform the community area overviews. The Options Pamphlet included a questionnaire which sought views on the issues raised in the community area overviews and on the future development options considered. Everyone was also invited to submit general comments in writing. 3 Details of Process of Stakeholder Engagement 3.1 There was continuing publicity on the options pamphlet to inform the community of the importance of the Core Strategy. The emphasis was on making sure everyone knew they had the opportunity to influence the content of the Core Strategy by expressing a view on where development should be allowed in the future. The consultation period ran from Monday 5th May to Monday 16th June 2008. However, to raise awareness about the consultation, some material was released early. 3.2 A summary of the consultation programme is included in Table 1 below. Detailed information such as example letters and adverts and lists of recipients are contained in the Appendices. Activity Action Times/Dates Awareness Raising – press & media Press Advert Salisbury Journal Thurs 1st May 2008 (Appendix 3) Gazette & Herald Thurs 1st May 2008 Andover Advertiser Fri 2nd May 2008 Reminder in Andover Advertiser Fri 6th June 2008 Press release Article sent to above three papers Sent to coincide with first (Appendix 4) and local radio stations. week of consultation period. Front page article in Gazette & Herald Thurs 1st May 2008 Interviews with radio stations during consultation period Wiltshire Sound Tues 6th May 2008 Castledown Radio. Tues 3rd June 2008 The consultation was also included Tues 6th May 2008 in local bulletins on Wiltshire Sound and local radio in Salisbury (covers Tidworth area) 2 Core Strategy Options Consultation Kennet Local Development Framework Statement of Community Involvement 3 The Star Pamphlet distributed to all Thurs 1st May 2008 and (Appendix 5) households via free newspaper, ongoing during first 2 parish councils and volunteers in weeks of consultation Tidworth Area. Awareness Raising – web Remote Web access to the options Web site live from 5th participation pamphlet, questionnaire and May 2008 community area overviews throughout the consultation period. Questionnaire could be completed on line and comments returned. Link to documents from the Kennet front page. Awareness Raising – Written Consultation Stakeholders A variety of letters and e-mails (Appendix 6 were sent out. & 7) Specific consultation bodies (Reg 1st May 2008, 147 25(a)) received an options contacts. (Includes pamphlet and an invitation to adjoining authorities attend one of the workshops. and parish councils) General consultation bodies (Reg 1st May 2008, 308 25 (b)) received a pamphlet and contacts (Includes an invitation to attend one of the service providers and all workshops. members of Kennet’s Community Area Partnerships) Others on the Council’s data base who had been involved in 23rd April 2008, 600 previous consultations or have contacts asked to be kept informed of progress on the LDF were sent notification of the consultation and a summary leaflet. Reminder e-mails (where e-mail addresses known) sent to all From 7th May 2008 community area partnership members the week before exhibition and evening meetings in their areas. Awareness Raising – Existing Networks Members Kennet circulate a weekly Item accompanied 3 Core Strategy Options Consultation Kennet