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BHARAT SANCHAR NIGAM LIMITED (A Govt BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) Bid Document Limited Tender for EMF Data collection And Submission Of BTS in Thrissur SSA Tender No.Mobile Plg/N-2/ EMF Data collection and Submission of BTS in Thrissur SSA/ 2016-17 Dated 12/08/2016 Office of Principal General Manager Thrissur Telecom District Price Rs.525/- 1 TABLE OF CONTENTS PART I Section Content Page No. I Notice inviting Tender 3 II Bid Form 4 III Tenderer's Profile 5 IV Instructions to Bidders 6-11 V General (commercial) conditions of contract 12-20 VI Special conditions of contract 21-24 VII Scope of work and jurisdiction of contract 25-32 VIII Financial Bid 33 IX Agreement 34-35 X Certificate of no near relatives in BSNL 36 XI Letter of authorization for attending bid opening 37 XII Performance Bank Guarantee 38-39 XIII Mandate form for transfer of payments 40 Electronic fund transfer scheme XIV Request for EMD REFUND 41 XV Undertaking & Declaration 42 XVI Certificate for Tender Document Downloaded 43 from internet XVII VENDOR MASTER FORM 44-45 XVIII List of BTS sites with consolidation 46-56 2 SECTION I BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprises) Office of PGMT, BSNL, Thrissur Notice inviting Limited tender NIT No. Limited Tender No.Mobile Plg/N-2/ EMF Data collection And Submission Of BTS in Thrissur SSA /2016-17 Dated 12/08/2016 Properly sealed limited tenders (packing PVC tape/ sealing wax) are invited for and on behalf of Chairman and Managing Director, Bharat Sanchar Nigam Limited by the Principal General Manager, Telecom, BSNL, Thrissur from the eligible experienced contractors with EPF Registration for the following works: Only contractors those who are having EPF, ESI, Service Tax registration, Experience in similar works and PAN are eligible for participating in the tender. 1 Name of work EMF DATA collection and Submission of BTS in Thrissur SSA (List of Sites -Refer Section XVIII) 2 Period of completion Allowed Three months from the date of agreement 3 Estimated Cost Rs. 3,94,000/- (Three Lakhs Ninety Four Thousand) 4 EMD (Bid Security) Rs. 8,000/-( Eight Thousand) 5 Cost of Bid Document Rs. 525/- (Five Hundred and Twenty Five) 6 Sale of Tender documents From 25 / 08 /201 6 at 12.00 Hrs to 07 / 09 /2016 14.00 Hrs on all working days 7 Time and last date of submission of Up to 14.30 Hrs. on 07 / 09 /2016 documents 8 Time & date of Tender Opening . 15 00 Hrs on 07 / 09 /2016 9 Area of contract Anywhere in Thrissur SSA (Refer Section XVIII) 10 No. of contractors Maximum two contractors will be empanelled at L1 rate Tender forms can be obtained from the Assistant General Manager (MP), Office of the PGMT, Sanchar Bhavan, Kovilakathumpadam, TUDA Road, Thrissur-22 on production of Crossed Demand Draft drawn from any Scheduled/Nationalized Bank payable at Thrissur, in favour of AO (Cash), O/o PGMT, BSNL, Sanchar Bhavan, Kovilakathumpadam, Thrissur or cash receipt from AO(Cash), O/o PGMT, BSNL, Sanchar Bhavan, Kovilakathumpadam, Thrissur (Cash counter will be opened up to 15.00 Hrs) for Rs.525/-(Rupees Five hundred and twenty five only) non refundable, with effect from / /2016 between .00 hours and .00hrs on all working days except on the last day for receipt of filled in tender document. Tender Documents can also be downloaded from the website www.keralatelecom.com. In this case DD of Rs.525/- drawn in favour of Accounts Officer ( Cash), O/o PGMT, BSNL, Thrissur from any Nationalised/ Scheduled Bank payable at Thrissur, should be submitted along with the tender in token of purchase of tender form. The last date for receipt of tenders along with DD for the amount of Rs.8000/- (Rupees Eight Thousand only) as EMD in favour of Accounts Officer (Cash), BSNL, O/o GMT Thrissur payable at Thrissur from / /16 to / /16 upto 14.30 Hrs The tender, which is not accompanied by the requisite EMD and cost of tender form, shall be summarily rejected. For further details visit our website www.keralatelecom.com Sd/- Assistant General Manager (MP) O/o PGMT,BSNL,Thrissur -680 022 Tel No.0487-2222777 3 SECTION II BID FORM Limited Tender No: Tender No.Mobile Plg/N-2/ EMF Data collection and Submission of BTS in Thrissur SSA/ 2016-17 Dated 12/08/2016 To The Principal General Manager Telecom Thrissur Dear Sir , Having examined the conditions of contract and specification the receipt of which is hereby duly acknowledged, we, undersigned, offer to execute the work of EMF DATA resubmission for all sites to TERM CELL in Thrissur SSA (Approximately 463 sites) in conformity with said drawings, conditions of contract and specification as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid . We undertake, if our Bid is accepted, we will execute the work in accordance with specifications, time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract. We agree to abide by the Bid for a period of 90 days from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before the expiry of the period Until a format Agreement is prepared and executed this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. Dated this-------------day of ---------------------- Signature of Authorised Signatory ……………………….. In capacity of …………………………………………........….. Duly authorised to sign the bid for and behalf of ………………………………… Witness: Signature : Address : 4 Photo SECTION III TENDERER’S PROFILE 1. Name of the tenderer / firm ........................................................... 2. Name of the person submitting the tender whose photograph is affixed Sri/ Smt…………………………… (In case of Proprietary / Partnership firms, the tender has to be signed by Proprietor / Partner 3. Address of the firm ...................................................................................................................................... 4. i, Telephone No. (with STD code) Office Residence Mobile ii, Fax No. iii. E-Mail address 5. Registration & inBSNL particulars of the firm : i) Proprietorship ii) Partnership iii) Private Limited iv) Public Limited (Please attach attested copies of documents of registration / inBSNL of your firm with the competent authority as required by business law) 6. Name of Proprietor/Partner/Directors 7. Valid PAN No. 8. Valid Service Tax Registration No. 9. Valid EPF Registration No. 10. Valid ESI Registration No. 11. Experience Certificate I/We hereby declare that the information furnished above is true and correct. Place : Date : Signature of tenderer / Authorised signatory Seal of the Tenderer Name of the tenderer SECTION-IV 5 INSTRUCTIONS TO BIDDERS INTRODUCTION : 4.1 The tenderer must read carefully all the terms, conditions and specifications before filling up the Tender Schedule and his Quotation. Tenderers are requested to get well versed with the tender conditions/ guidelines written hereunder. 4.2 Time along with quality of work is the essence of this contract. SITE INVESTIGATION BY THE TENDERER: 4.3 It is assumed that these inferences are made after local inquiries regarding the above said matters and also the probable and possible stipulations, delays, risk contingent upon the nature of sub surface conditions, hindrances or interference to or with the execution and completion of works as per tender conditions and has arrived at his own estimate in respect of the rate quoted. 4.4 It is also assumed that the Tenderer has also taken into consideration all possible contingencies and likely problems and allied matters, incidental thereto and ancillary thereof affecting the execution and completion of work. Any of the excuses at a later stage about his unawareness about the above mentioned conditions after the approval of tender will not be considered. Any failure by the Tenderer in estimating the difficulty or cost properly shall not relieve him of the responsibility of completing or satisfactorily performing the work. 4.5 It may be noted that the estimated cost is only a rough assessment by the “BSNL” and the “BSNL” does not link itself to its full correctness and neither the “BSNL” can be held accountable for any variations, if any found actually. The tenderers are required to make their own detailed assessment and shall quote accordingly. SIMULTANEOUS WORK IN DIFFERENT SECTIONS 4.6 Work in each route (or part thereof, if awarded so), will be treated as a separate work covered by this contract. However, if the tenderer is awarded work simultaneously in more than one route, the tenderer should have enough capacity and resources to carry out the work simultaneously in all the routes awarded to him. 4.7 Tenderers who are confident of ensuring the progress of the work in the time stipulated in NIT, by employing the required resources, men and materials may only participate in this tender offer. The attention of the Tenderer is specifically drawn to the conditions regarding realization of Compensation for delay and slow progress, which may be strictly enforced by the Divisional Engineer as stipulated in the relevant clauses. 4.8 It is to be specifically noted that, the “BSNL” wants the work to be done simultaneously in as many routes as possible, so that the project can be completed in the shortest possible time. Keeping the interest of the “BSNL” in mind, the competent authority has full discretion to award the entire work or part of the work in any route to one or more Tenderers, or to carry out the work by “BSNL” itself or through any other agency by inviting tender/ quotations or by nominations from other reputed and experienced Contractors or by any other means.
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