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GCA-GA 2014 Welcome Letter and Logistic Info

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GCA-GA 2014 Welcome Letter and Logistic Info Welcome to the GCA & GA Event !!! Dear Participant, Here we are finally....a warmWELCOME to the 2014 Global Campus Alumni & E.MAlumni event ! It looks like we will be a wonderful group of tremendous diversity, energy & experience, so.... get ready for an unforgettable journey. Here are a few useful tips on logistics and technicalities that you want to learn before the journey begins. It's a checklist that we encourage you to go through carefully ;-) 1. ID !! Put your ID card/Passport in your pocket: you will need to show that at the entrance of the European Commission building on Friday. Important: it has to be the document you registered to the event with 2. Info line. Register the following Info/emergency number in your mobile as you may need to call us if you are lost, late, or in troubles: +32 (0)483 426 061 3. Agenda. Print the Agenda for the 3 days that you will find at the end of this info note: you will know always where to go, for what event, @ any point in time 4. Getting around. Make sure you know how to reach the different venues from the station/airport/hotel you come from. The Google Maps + Metro plan in the coming pages will give you information on how to get to the venues form Central Brussels. 5. Fees & Expenses. The entrance to the venues and the attendance to the activities and events of the GCA&GA event are free of charge. However, please note that you may need to have some money on you for the following: - Metro and bus tickets No tickets will be refunded, so you will have to buy your own (see below for practical info on how and where to buy them) - Dinner & drinks on Friday night Meals and coffee breaks are provided free of charge on Friday & Saturday, except for the dinner on Friday. On Friday evening you will have to buy your own food & drinks, both of them available at the venue for the social event or not far. However : you are welcome to join us to the Friday evening social event even if you are not planning to buy any food or drink! - Additional foods & drinks The meals provided on Friday & Saturday provided are 'light' (especially the sandwich lunch on Friday). Carry some extra-food or extra money with in case you may need additional calories ! - Active Membership subscription During the 3 days, it will be possible to easily sign-up & pay on-site for the active membership with the E.MAlumni Association (30 EUR for one-year membership). ** Remember: You need to be an Active member to have the right to vote during the General Assembly and to run for the upcoming Board elections. Your contribution is also extremely important as it will allow the Association to grow and develop new services & activities for all its members ** 6. Share your story ! During the 3 days, Sofia [email protected]( ) will be interviewing Alumni who wish to share their story, professional path & E.MA experience for a short video of 1-3 min. No need to prepare for it, just be ready to answer when Sofia approaches you during breaks & evenings! Live stories from Alumni in the field give visibility to what human rights work concretely means. Be part of it. 7. Drinks & Moderation. Last but not least, make sure that you drink with moderation during the social events. We all need to be wide awake, active & lively to fully enjoy all the 3 days together. - VENUES & MAPS - Brussels is not a metropolis, but you may get lost easily especially if it's your first time there! Each day has a different venue, so plan your journey every day carefully. Friday 16 May The GCA event begins! Be there at 9.30 AM for registration & a coffee Address: 45, Avenue d'Auderghem EU Commission, Building Breydel, Audit Metro: Schuman (Lines 1 & 5) Where is the Building located? Check the red pin on the map below (Map n.1) Map n.1 How to get to Schuman Metro station from Brussels Centre? Follow the itinerary below (Map n.2) Map n. 2 Saturday 17 May The GA will take place at the ULB University. Be there at 9AM for registration & coffee ** Keep in mind that it may take up to 1.5 hours to reach the ULB campus from Central Brussels** Hereby some itineraries and maps to help you: Address: Université Libre de Bruxelles (ULB), Campus du Solbosch 42, Avenue Franklin Roosevelt, Ixelles - Brussels Where is the Venue Building located? Check the red pin on the map below (Map n.3) Map n. 3 How do I get to the ULB Campus from Brussels Centre? Follow one of the itineraries below: Metro Line 2 & 6 (Direction Simonis) until “Porte de Namur”; then Bus 71 (Direction Delta) and get off at the stop “ULB” Metro Line 5 (Direction Delta) until “Louise”; then Tram 94 (Direction: Musée du Tram) and get off at the stop “ULB” If you are coming from Brussels Central Station, just hop on Bus 71 (Direction Delta) and get off at the the stop “ULB” If you are coming from Etterbeck Station, take the direct Tram 25 (Direction Bondael gare) and get off at the stop “ULB” How do I get to the venue in the Campus from the Bus/tram station? Take a look at the various routes on the Campus map below (Map n.4): Map n. 4 Sunday 18 May RUN: Make sure you meet at 9.30 for a 10 o'clock start of the run! Run starts from: Metro “Mérode” (Lines 1 & 5) GUIDED CITY TOUR with other Alumni: Meeting point: Metro “Mérode” at 12:45 A last general view of all the venues... - TRANSPORTS - How to reach central Brussels from... Brussels International Airport (BRU) Brussels International Airport is situated in Zaventem, 14 km outside the city centre. (www.brusselsairport.be) By taxi: Taxis with a taximeter are available in front of the arrivals hall. The fare from the airport to the city centre of Brussels is approximately € 45-50. Licensed taxis can be recognized by the blue and yellow emblem. You are advised to avoid unlicensed taxis! By train: The airport train station is located below the terminal (level -1). Up to 4 trains per hour connect the airport to Brussels North (Gare du Nord/ Noordstation), Brussels Central (Gare Centrale/ Centraal Station) and Brussels South (Gare du Midi/ Zuidstation) stations in about 20 minutes. Information on the schedule of trains can be found on the Belgian Railways website (www.b-rail.be). Enter BRUSSELS AIRPORT as departure station or destination. The first train departs at 5.24 a.m. and the last train at 0.24 a.m. Remember to buy your ticket at the ticket window before entering the train. Price per ticket (2nd class): € 8.70. By bus: The bus station is located on level 0 – just one foor down from the arrivals hall. The STIB/MIVB Airport Line connects Brussels International Airport to the European quarter (Schuman metro station, close to the Friday venue) from 5.41 a.m. to 19.58 p.m. From Monday to Friday until 8 p.m. the Airport Line is operated as an express service with number 12 and only serves the major stops. On weekdays after 8 pm, and the whole day on Saturday, Sunday and public holidays the Airport Line is operated as a regular service with number 21, serving all stops. All MIVB/STIB buses depart from platform C. Buy your ticket from the “GO ticket” vending machines before boarding, tickets bought from the driver are more expensive. Fare for a single journey is € 4.00 (purchased outside vehicle) or € 6.00 (purchased inside vehicle). Brussels South Charleroi Airport Brussels South Charleroi Airport (CRL) is located in Charleroi‐Gosselies, 66 kilometers south of Brussels. The airport serves low‐cost airlines (www.charleroi-airport.com). By taxi : The taxis are always available outside the passenger terminal. The journey from the airport to the centre of Brussels takes about 50 min and costs approximately EUR 85. By Brussels City Shuttle : the shuttle bus connects the airport with Brussels South Station (Gare du Midi/ Zuidstation) the bus stops at the intersection of Rue de France and Rude de l'Instruction. The shuttle bus leaves the airport every 30 min. For the bus schedule please visit http://www.brussels‐ city-shuttle.com. The price of the ticket is EUR 14 when purchased online or EUR 17 when purchased at the airport (from a machine or a ticket window). By train : A bus (TEC, line A) links the airport with Charleroi Railway Station in about 20 minutes. From there you can take a train to Brussels North (Gare du Nord/Noordstation), Brussels Central (Gare Centrale/Centraal Station) and Brussels South (Gare du Midi/Zuidstation). Combined ticket for bus & train is about EUR 15 and can be purchased from two machines outside the passenger terminal, which accept cash and debit/credit cards. The journey on the train to Brussels takes 50 min There are two trains per hour leaving in this direction. The Metro Metro and bus tickets can be purchased in any metro station in Brussels at “GO ticket” vending machines inside the metro stations. Validate your tickets at the little machines before hopping on the metro or you may be fined. Inner-city transport uses the same ticketing system so you can use the same ticket for Bus, Metro or Tram or a combination. The most basic ticket is 1 “jump” ticket which entitles you to take any inner-city transport for 1 hour from time of validation.
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