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Regular Council Meeting File 0550-02-0002 CITY OF POWELL RIVER REGULAR COUNCIL MEETING THURSDAY, OCTOBER 17, 2019 (7:00 PM) COUNCIL CHAMBERS, CITY HALL AGENDA 1. OPENING OF COUNCIL MEETING/ANNOUNCEMENTS 2. ADOPTION OF AGENDA 3. ADOPTION OF MINUTES 4. DELEGATIONS 5. CORRESPONDENCE 5.1 Proclamation - Waste Reduction Week in Canada 6. COMMITTEE REPORTS 6.1 Minutes of the Committee of the Whole meeting held 5 - 10 October 1, 2019 7. COMMITTEE RECOMMENDATIONS 7.1 qathet Regional District’s Draft "Texada Island Official 11 - 96 Community Plan Bylaw No. 551, 2019" Referred from Committee of the Whole, October 1, 2019 Recommendation: That Council for the City of Powell River recommend the qathet Regional District approve proposed "Texada Island Official Community Plan Bylaw No. 551, 2019." 7.2 Development Variance Permit 230 – Pacific Point – Lots 2 97 - 105 and 3 Chair to ask if anyone in attendance wishes to provide comment on the proposed variance. Recommendation: That Development Variance Permit 230 be issued for 7020 and 7024 Tofino Street, as identified on the map and legally described as Lots 2 & 3, Block D District Lot 1424 Group1 NWD Plan EPP89199 (PID 030- 793-815 and 030-793-823) to vary City of Powell River Infrastructure Design and Construction Bylaw 2225, 2009, by relaxing the required pavement width of a local road where multi-use development is proposed from 11 metres to 7.2 metres, and to vary City of Powell River Zoning Bylaw 2100, 2006 by relaxing the required number of off-street parking spaces from 55 to 48. Both variances are requested to facilitate construction of the two remaining phases of the Pacific Point multi-use development. 7.3 Development Variance Permit 223 – Edgehill Crescent – 106 - 114 Phase 2 Chair to ask if anyone in attendance wishes to provide comment on the proposed variance. Recommendation: That Development Variance Permit 223 be issued for a vacant lot in between Joyce Avenue and Abbotsford Street as identified on the map and legally described as Lot A District Lot 450 Group 1 NWD Plan BCP12952, except plan EPP81176 (PID 023-030-098) to vary City of Powell River Infrastructure Design and Construction Bylaw 2225, 2009, by relaxing the maximum length requirement for a road that is served by a turnaround from 150 metres to 340 metres to facilitate a 23-lot residential subdivision. 7.4 2020 Regional FireSmart Program 115 - 117 Brought forward from Committee of the Whole, October 15, 2019 Recommendation: That Council endorse applying to the Union of British Columbia Municipalities (UBCM) Community Resiliency Investment (CRI) for the 2020 FireSmart Community Funding & Supports; and That Council endorse carrying out the 2020 Regional FireSmart Program collaboratively with the Tla’amin Nation and the qathet Regional District; and That Council endorse the qathet Regional District providing overall grant management for this project. Page 2 of 128 8. OTHER REPORTS 8.1 Report from the Municipal Directors of the qathet Regional District 8.2 Rise and Report: Memorandum dated October 17, 2019 118 from the Corporate Officer regarding Emergency Services Facility Select Advisory Committee Membership 9. PERMISSIVE TAX EXEMPTION BYLAWS 9.1 Proposed Bylaw 2580 119 - 123 A bylaw to exempt various organizations from certain taxes for the taxation year 2020 Recommendation: That "City of Powell River Permissive Tax Exemption Bylaw 2580, 2019" be adopted. 9.2 Proposed Bylaw 2581 124 A bylaw to exempt various organizations from certain taxes for the taxation year 2020 Recommendation: That "City of Powell River Permissive Tax Exemption Bylaw 2581, 2019" be adopted. 9.3 Proposed Bylaw 2584 125 A bylaw to exempt various organizations from certain taxes for the taxation year 2020 Recommendation: That "City of Powell River Permissive Tax Exemption Bylaw 2584, 2019" be adopted. 9.4 Proposed Bylaw 2585 126 A bylaw to exempt various organizations from certain taxes for the taxation year 2020 Recommendation: That "City of Powell River Permissive Tax Exemption Bylaw 2585, 2019" be adopted. 9.5 Proposed Bylaw 2586 127 A bylaw to exempt various organizations from certain taxes for Page 3 of 128 the taxation year 2020 Recommendation: That "City of Powell River Permissive Tax Exemption Bylaw 2586, 2019" be adopted. 9.6 Proposed Bylaw 2587 128 A bylaw to exempt various organizations from certain taxes for the taxation year 2020 Recommendation: That "City of Powell River Permissive Tax Exemption Bylaw 2587, 2019" be adopted. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 11.1 Deputy Mayor Portfolio 12. NOTICES OF MOTION 13. MOTION TO GO IN CAMERA Recommendation: That following adjournment of this regular meeting, Council move in camera to discuss matters covered by the Community Charter under Sections 90(1): (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; and (n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2). 14. QUESTIONS 15. ADJOURNMENT Page 4 of 128 DRAFT OCTOBER 1, 2019 Committee of the Whole Meeting Minutes File 0540-30-0005 CITY OF POWELL RIVER Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, October 1, 2019 at 3:30 PM. PRESENT: Councillor R.R.D. Southcott, Chair Mayor D.J. Formosa Councillor G.W.F. Doubt Councillor M.J. Hathaway Councillor C.A. Leishman Councillor J.G. Palm ALSO PRESENT: Russell Brewer, Chief Administrative Officer Chris Jackson, Corporate Officer/Recording Secretary Tor Birtig, Director of Infrastructure Services Adam Langenmaier, Chief Financial Officer Daniella Fergusson, Senior Planner Meriko Kubota, Social Planner Anastasia Lukyanova, Sustainability Planner Terry Peters, Director of Fire and Emergency Services Neil Pukesh, Manager of Recreation David Brindle, Communications Coordinator Members of the Public Media Representatives ABSENT WITH LEAVE: Councillor C.A. Elliott 1. ADOPTION OF AGENDA 1.1 Changes: Move Letter from 3.1 to 4.3 Addition: Add Correspondence to 3.1 and re-title Add Item 6.1 Student Bus Passes Moved and seconded that the agenda for the October 1, 2019 Committee of the Whole meeting be adopted as amended. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting held September 17, 2019 Moved and seconded that the minutes of the Regular Committee of the Whole meeting held September 17, 2019 be adopted. CARRIED Page 5 of 128 DRAFT OCTOBER 1, 2019 Committee of the Whole Meeting Minutes File 0540-30-0005 Mayor Formosa declared a conflict of interest in the next agenda item as his company holds a contract with HandyDart and left the room at 3:35 pm. 3. DELEGATIONS 3.1 Maureen Tierney, Powell River Seniors Community Council regarding HandyDart and Taxi Saver Program Maureen Tierney appeared before the Committee requesting improvements to the current HandyDart Bus and Taxi Saver services. By unanimous consent staff was directed to initiate a transit services review with BC Transit. Mayor Formosa returned to the meeting at 3:50 pm. 3.2 John Louie, Cindy Pallen and Phil Russell for Hɛhɛwšɩn regarding Reconciliation Walk and Hɛhɛwšɩn Signs Unveiling Ceremony John Louie, Cindy Pallen and Phil Russell appeared before the Committee to share information regarding the Walk for Reconciliation, November 10, 2019 and Hɛhɛwšɩn Sign Unveiling Ceremony, November 17, 2019, and to request financial assistance to help complete the Hɛhɛwšɩn Signs Unveiling Ceremony. The Chief Administrative Officer indicated he would follow up with presenters to discuss support for events. 4. CORRESPONDENCE 4.1 Letter received September 16, 2019 from George Orchiston regarding City's Purchase of Lot A By unanimous consent, staff was directed to refer correspondence to legal counsel for advice. 4.2 Correspondence received September 24, 2019 from Paul McMahon regarding Recreation Complex Thermal Energy Study Funding Request The Sustainability Planner addressed Mr. McMahon’s concerns and confirmed that the funding grant does not include obligation for continued use of natural gas. 4.3 Letter received September 18, 2019 from Powell River Stroke Club regarding HandyDart Bus Service By unanimous consent, the letter received September 18, 2019 from Powell River Stroke Club regarding HandyDart Bus Service was received for Page 6 of 128 DRAFT OCTOBER 1, 2019 Committee of the Whole Meeting Minutes File 0540-30-0005 information. 5. REPORTS 5.1 Verbal Report from the Social Planner regarding Introduction, Purpose of Role and Overview of Current Projects The Social Planner provided a verbal presentation to the Committee including the following: Introduction of Social Planner Work is regional with qathet Regional District, Tla'amin Nation and City of Powell River Overview of Current Projects Priority areas include housing; early childhood; social cohesion; poverty alleviation Update of Childcare planning project Councillor Leishman declared a conflict of interest in the next agenda item as she is employed to work on this project and left the meeting at 4:58 pm. 5.2 Report dated October 1, 2019 from the Manager of Planning Services regarding Development Variance Permit 223 - Edgehill Crescent Phase 2 Moved and seconded that staff be directed to give notice in accordance with Section 499 of the Local Government Act of Council’s intention to consider at the Council meeting to be held on October 17, 2019, issuance of Development Variance Permit 223 to vary City of Powell River Infrastructure Design and Construction Bylaw 2225, 2009, by relaxing the maximum length requirement for a road that is served by a turnaround from 150 metres to 340 metres for the property legally described as LOT A DISTRICT LOT 450 GROUP 1 NEW WESTMINSTER DISTRICT PLAN BCP12952 EXCEPT PLAN EPP81176 to facilitate a 23-lot residential subdivision. CARRIED Councillor Leishman returned to the meeting at 5:30 pm.
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