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American Legion Officer's Guide AMERICAN LEGION OFFICER’S GUIDE ♦ Post Officer’s Guide ♦ District or County Commander’s Guide ♦ Manual of Ceremonies NATIONAL HEADQUARTERS THE AMERICAN LEGION INDIANAPOLIS, INDIANA 46206 Consult the World Wide Web http://www.legion.org - The American Legion Web Site http://www.legion.org/aboutal/off_guide.htm - Post Officer’s Guide Revised January 2004 (Forty-second Edition) Handbook for American Legion Officers i FOREWORD The American Legion Officer’s Guide combines under one cover a basic handbook to include: ♦ Section I – Post Operations and Procedures; ♦ Section II – District/County Commander’s Guide; ♦ Section III – Manual of Ceremonies, in which all of the ceremonies prescribed by the National Trophies, Awards and Ceremonials Committee are given; and ♦ Section IV – Appendix, which is a treasury of information on eligibility, parliamentary procedures, a suggested Post constitution and by-laws; and other subjects. Publications are available from your Department Headquarters or from the National Headquarters on all of the major American Legion programs. As these program publications are received or obtained, they should be turned over to the responsible Post officers or committee chairmen. However, the American Legion Officer’s Guide is intended as the principal handbook issued by the National Headquarters to help American Legion officers fulfill their responsibilities. The community knows The American Legion by its Posts. In your community, The American Legion is your Post. We hope this handbook will help you in your many responsibilities and urge you to become familiar with its contents. As the year proceeds, you will receive through various Department and National publications additional information concerning specific programs and many suggestions for worthwhile activities. Should you have questions on American Legion policies or procedures, your District Officer can usually be of help. In addition, your Department Headquarters is always available for advice and information. When necessary, your Department Headquarters can also call on the National Headquarters for information, clarification, or assistance on any matter. Note: Major changes and/or updates will be shown in the table of contents as [NEW] or [UPDATED]. TABLE OF CONTENTS Page Section 1 - POST HANDBOOK 1. Preamble.......................................................................................………….…...…..........……....Inside Front Cover 2. Foreword……………........................................................................……...…………….…......……............….......ii 3. National Organization Chart................................................................................……………...…....…….........…..iv 4. Blueprint for the 21st Century……………………………………………………………...……...……………....1-1 5. Post Officers......................……….....................................................................……………........……..........…...1-6 6. Post Committees..............................…………....................................................................………….….……....1-21 7. Post Operations........………….....................................…………........................................................….……....1-25 Section 2 - DISTRICT/COUNTY HANDBOOK 1. What Is A District Commander…………........................................................................................………….......2-1 2. Organizing the District............................…………....…….........................................................................……...2-2 3. District Meeting....................................................………………..............................................................…….....2-3 4. Evaluating Post Programs...............................................………….……......................….........................…….....2-6 5. Analysis of Post Operation.......................................................……………..............….............................……....2-6 6. The Value of Organized Posts...........................................................……...…………..............……...................2-11 7. New Posts................................................................…………..................................……..................……..........2-13 8. Direct Renewal Notices................................................……..…………........................................……...............2-15 9. Paid Up-For Life....................................................................…….......……….....................................……...….2-16 10. Consolidated Post Reports..............................................................……..........………......................…….......…2-19 11. ‘Project Stay Alive’..................................................................................…….............………...........……...…..2-19 ii Section 3 - MANUAL OF CEREMONIES 1. Foreword...................................………................……........................................................………..................….3-1 2. Plan of Post Meeting Room..................………..............……….......................................................…….......…...3-3 3. Alternate Plan of Post Meeting Room..............…….............……............................................…...…..........….....3-4 4. General Instructions.....................................................……….........……….......................................………........3-5 5. Regular Meetings....................................................................………..........……...................................……........3-9 6. Initiation..............................................................................................………….....……..……............................3-15 7. Installation of Officers.……………...........................................................................................……...................3-24 8. Dedications............................……..………..................................................................................…..……..........3-31 9. Post Everlasting.............................………....…………..............................................................…….......….......3-36 10. Funeral...................................................…......….....…………......................................................………..........3-38 11. Folding the Flag……………………………….……………………………………………………...………....3-45 12. Military Funeral Honors for Veterans……….………………………………………………………...…….….3-46 13. Patriotic Holidays......................................…..………….......…………...................................……...…............3-50 14. Flag Ceremonies.............................................................……………...………….............................….….........3-59 15. The Flag Code………………………………………….[UPDATED]…………………………………………3-64 16. Prayers for Special Occasions...........…………................................................…………...................……........3-69 Section 4 - APPENDIX 1. National Constitution............…………...................................................…………………......……......................4-1 2. National By-Laws..........…………………….......…………..............................................................…........….....4-7 3. New Posts.......................................................………………………..……………...........................……..........4-11 4. Suggested Form of Post Constitution.................................................…………....…………................…….......4-14 5. Suggested Form of By-Laws..........................…………..................................………....................…...……......4-16 6. Delinquency, Resignation and Transfer...........................………….............................………............……...….4-19 7. Simplified Eligibility Guide..............................................................…………........................…………...….…4-20 8. Merchant Marine Flag………………………………….[NEW]…………………..………………………..…..4-24 9. Reconnect [with the Military]………………………….[NEW]………………………………………………..4-29 10. Parliamentary Procedures...................………..............................................................…………..………..…......4-30 11. Uniform Code of Procedure for the Revocation, Cancellation or Suspension of Post Charters…...…..…….......4-37 12. Practices and Procedure in Expulsion....………........................................…………..........................……...…..4-41 13. How to Write a Resolution................………..........................................…………….....……………....……....4-45 14. American Legion Life Insurance Program…………….[UPDATED]………….……………………………...4-47 15. Drug Prescription Discount Program………………………………………………………………………....…4-49 16. Surplus Military Equipment and Blank Ammunition...……………….………..…..........................…..…….....4-53 17. American Legion Auxiliary.........................................................………..............…………..........…...……......4-58 18. Sons of The American Legion……………………………………………………………………...………..….4-58 19. The Internet..............…………….............................................................……….........................…......……….4-59 20. Publication List...........................……………..................………………............……….......….….......…...…..4-59 21. Histories and Yearbook.................................…….…....[UPDATED]………….....…..…….….…....………...4-62 22. Helpful Hints for District (also County) Historians..….[UPDATED]...................…......…………….…….......4-72 23. Grant & Grant Applications………………….…….….[NEW]………...……………………..……………….4-73 24. Child Welfare Foundation.............………….....................…………………..............………....………............4-73
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